GUIDELINES TO THE ROLE OF THE CCNTRAL {IFFECE FQR [NSTRUCTIOM A CASE STUDY Thesis for the Degree of Ed. D. SVIECHJQIHRE STATE .UNWERSITY CLAYTGN W. PGH‘LY 13352? ' ”l LIPRARY l.- Mich, M" Umw: my TH ESlS This is to certify that the thesis entitled GUIDELINES TO THE ROLE OF TIE ' CENTRAL OFFICE FOR INSTRUCTION: A CASE STUDY presented by Clayton W. Pohly has been accepted towards fulfillment of the requirements for __£Sl_-_IL_ degree in M90 W F Major professorI Date MM: 1967 0-169 ABSTRACT GUIDELINES TO THE ROLE OF THE CENTRAL OFFICE FOR INSTRUCTION: A CASE STUDY ' by Clayton W. Pohly The study attempted to provide a comprehensive, theoretical approach to the persistent problem.which faces every public school district: defining the role of its central office for the administration of instruction. Guidelines were develOped from educational liter- ature to define the general nature of administration, the particular functions (purposes) of a central instructional office, the means (structure) to assure their accomplishment, and the performance characteristics (manner of Operation) of central office personnel. These guidelines were interpreted in terms of the recorded beliefs, recommendations, and actions of persons concerned with the role of the central instruc- tional office in a public school district during a five-year period of rapid growth. Three guidelines identified the general nature of administration as (1) encompassing the total process through which the learning goals are achieved, (2) including all persons, factors, or considerations having significant impact upon attainment of the goals, and (3) involving acts of Clayton W. Pohly initiation, implementation, coordination, and evaluation. Eight guidelines encompassed the essential purposes: (1) attention to curriculum, (2) access to learning resources, (3) effectiveness of teaching-learning. (4) definition of the roles, (5) provision for communication, (6) improvement of employee competence, (7) safeguarding of morale, and (8) sustaining of stability. Six guidelines outlined the structures as (l) the means to achieve purposes, (2) functionally organized, (3) de-centralized, (h) c00perative, (5) challenging, and (6) stim- ulating. Four guidelines to manner of Operation suggested that central instructional personnel (1) utilize established structures, (2) be a resource, (3) recognize individuals, and (h) remain committed to the democratic group process. Over 2,000 recorded concerns (beliefs, recommendations, and acts) relating to the role of the central instructional office were classified in terms of (1) their relationship to each of the guidelines to purpose, structure, and manner,' (2) whether they involved initiation, implementation, coor- dination, and/or evaluation, and (3) the year of occurrence. The frequency of concerns for individual, pairs, and groups of guidelines and administrative acts were tabulated. The rank order was determined for the several tabulations to identify relative attention to the guidelines. Clayton W. Pohly The data, predominately congruent to the guidelines, identified the role of a central office for instruction in an expanding school district as one: (1) primarily of initi- ation and implementation, (2) of action in organizing and providing resources in media, curriculum, teaching-learning, and in-service education, (3) calling for a steady flow of information and deliberations, and (h) favoring democratic involvement. Conclusions based upon the project included: (1) the guidelines constitute a set of principles which fit the con- cerns of educators in real school situations, (2) a study of the detailed relationships of the guidelines to the Opera- tional scene yields a valuable profile of the role of the central instructional office, and (3) the profile provides the means to assess the logical or desirable nature of that role and to make interpretations which go beyond the profile itself 0 GUIDELINES TO THE ROLE OF THE CENTRAL OFFICE FOR INSTRUCTION: A CASE STUDY By Clayton W. Pohly A THESIS Submitted to Michigan State University in partial fulfillment of the requirements for the degree of DOCTOR OF EDUCATION College of Education 1967 L- . generou and pra committe Floyd Fe is exter est, crj ful couz ACKNOWLEDGMENTS The investigator extends sincere appreciation for generous contributions to the development of an individualized and practical thesis project to the members of his doctoral committee: Dr. Calhoun Collier, Dr. Charles Blackman, Dr. Floyd Parker, and Dr. James B. McKee. Particular gratitude is extended to the chairman, Dr. Collier, for sincere inter- est, critical attention to detail, and thoughtful and insight- ful counseling. The cooperation of several members of the central office staff and building administrators of the case-study school district made available extensive records of instruc- tional concerns for the period of the case-study. Generous guidance in data processing was provided by Mr. Eugene Laczynski. Particular thanks is due our willing and most helpful children and, especially to my wife, Margie, without whose help the project could never have been realized. May, 1967 Clayton W. Pohly ii :1"- LI Ch ACKNOWLE LIST OF LIST OF Chapters I. II. III. TABLE OF DWN T8 0 O O O O TABLES O O O O O APPENDICES . . . INTRODUCTION . . A Definition of the Previous Approaches CONTENTS Basic Question to the Basic Question . Guidelines to Central Office Administration of Instruction The Case Study GUIDELINES FROM EDUCATIONAL LITERATURE Administration of Instruction . . . . Purposes Assumed by the Central Office Structures Established Manner of Central Office Operation Guidelines to the Role of the Central Office for Instruction THE NATURE OF THE CASE STUDY The Data Utilized o o o o O o o o 0 Classification of Data for Analysis Hypotheses Analysis Procedures . . . . . . . . iii ii viii 12 13 15 17 22 32 AA 52 55 56 58 60 62 .v. I B tin IV. ANALYSIS OF DATA FROM THE CASE-STUDY DISTRICT 72 The Role of the Central Instructional Office in January 1962 . . . . . . . . . . . . . 74 Concerns During Five Years of Rapid Growth 82 Evidence Relating to Hypotheses . . . . . . 82 Other Patterns . . . . . . . . . . . . . . 89 V. A TOTAL VIEW 0 O O O O O O O O O O O O O O O 105 Summary Of PFOjeCt o o o o o o o o o o o o 105 unanswered QUQStions o o o o o o o o o o o 108 COHClUSionS o o o o o o o o o o o o o o o o 1.10 BIBLIOGRAPHY00000000000000.0000. 111., APPENDICESooooooooooooooooooooo 122 iv Table l. 2. 3. 4. 5. 6. 7. 8. 9. 10. LIST OF TABLES Rank order of ratio of action to advisory concerns a o o o o o o o o c o 0‘. o o o o 0 Rank order of number of concerns for purpose, structure, and manner . . . . . . . . . . . Rank order of the number of congruent concerns for purposes 0 o o o o o o o o o o o o o o 0 Rank order of the number of congruent concerns for structure a o o o o o o o o o o o o o 0 Bank order of the number of congruent concerns for manner 0 o o o o o o o o o o o o o o o 0 Relative involvement of teachers in group pro- C683 0 c o o o o o o o o o o o o c o o o o 0 Rank order of paired relationships primary concerns with guidelines Rank order of paired relationships primary concerns with guidelines Rank order of paired relationships primary concerns with guidelines Rank order of frequency of paired relationships of congruent primary concerns for purpose with of to of to of to congruent purpose congruent structure congruent manner 0 adminiStrative aCtS o o o o o o o o o o o o Page 83 85 86 86 86 88 9O 91 92 93 1..“ Table 11. 12. 13. 1h. 15. 16. l7. 18. Rank order of frequency of paired relation- ships of congruent primary concerns for structure with administrative acts . . . . . Rank order of frequency of paired relation- ships of congruent primary concerns for manner with administrative acts . . . . . . Rank order of paired relationships of congruent primary concerns for purpose with other guide- lines as groups . . . . . . . . . . ... . . Rank order of paired relationships of congruent primary concerns for structure with other guidelines as groups . . . . . . . . . . . . Rank order of paired relationships of congruent primary concerns for manner with other guide— lines as groups . . . . . . . . . . . . . . Rank order of frequency of paired relationships of congruent primary concerns with acts of initiation, implementation, coordination, and evaluation . . . . . . . . . . . . . . . . . Rank order of frequency of relationship of con- gruent primary concerns with three or more guidelines of the total set of eighteen . . Rank order of frequency of relationship of individual congruent primary concerns with two or more acts of initiation, implementa- tion, coordination and evaluation . . . . . vi Page 93 9A 95 97 98 99 101 101 Table 19. 20. Table 19. 20. Rank order of frequency of relationship of congruent primary concerns with three or more guidelines . . . . . . . . . . . . . . Rank order of frequency of relationship of groups of congruent primary concerns with two or more acts of initiation, implementa- tion, coordination and evaluation . . . . . vii Page 102 102 LIST OF APPENDICES Appendix Page A. TABULATION DEVICE . . . . . . . . . . . . . 123 B. PHOTO COPIES OF ARRAYS OF DATA. . . . . . . 124 C. TABULATION OF DATA. . . . . . . . . . . . . 126 viii sistent traditic It is in local 1e rapidly in the r unit. I °Peratin the SCho for each boards 0 it of pa operate 1 Finding a CHAPTER I INTRODUCTION Public school administrators face a common and per- sistent problem which has its roots in the United States tradition of democracy and local school district autonomy. It is intrinsic in a system of public education with areas of responsibility and leadership at the federal, state, and local levels. The intensity of the problem is sharpened by a rapidly expanding population. The problem may have its roots in the reorganization of several school districts into one unit. It particularly resides in those school districts Operating several school buildings under the authority of one board of education. The problem relates to the fundamental purpose of the school: to provide effective learning opportunities for each child. Because it relates to this basic purpose, boards of education and their employed administrators find it of particular concern as they define, establish, and Operate the instructional program. The problem is particularly visible in rapidly ex- panding school districts in which all pupils had for years been housed in one building, or in one building for each of l the elementary, junior high, and senior high segments of the school. Increases in enrollment resulted in many build- ings. The superintendent, who had once used part of his time to define and assure a common quality and scope of learning experiences for all children in the district, re- alizes an insufficiency on his own part to continue to be actively involved. Principals who once actually defined the instructional program through their leadership in a single building find that the customary building autonomy, when practiced by staff members of several buildings, bring divergent programs. The concept of the district-wide com- monality as held by the board of education and the super- intendent brings the problem of this dissertation into sharp focus. Answers are demanded in a district whose expansion finds old hands accustomed to personal and independent action operating many buildings subject to the authority of one board of education. The nature of the public school districts of the United States, concerns for autonomy and quality both on the building and district levels, and the increasing size of local school districts contribute to the persistent nature of a common problem: What is the appropriate role of the central office for the administration of instruction? I. A Definition of the Basic Question The nature of the focus of this dissertation upon the basic question cited in the foregoing paragraph can be better understood by defining key words of that question, namely: central office, role, administration, instruction, and appropriate. The central office is that office with a concern for the whole school district as Opposed to an office limited to one school building. Office implies a right and a re- sponsibility to exercise a public function rather than a place or a position. figlg involves action or inaction--actual tasks per- formed or not performed. Role implies qualities and char- acteristics of task performance. Administration is used in a comprehensive sense. It may be considered as the "process of integrating the efforts of personnel and of utilizing apprOpriate materials."1 It can be perceived as planning, organization, direction, super- vision, and guidance.2 Administration, as used throughout this research, implies acts of initiation, implementation, coordination, and evaluation.3 It is the "process by which 1Russell T. Gregg, "Administration," Enc clo edia of Educ tional Re earch (Third Edition), (New York: The Mac- miIIan Company, I960), p. 19. 2Jesse B. Sears, The Nature of the Administrative Progefs with Special Raference to Puinc SchooI AdmInistra- t on New York: McGraw Hi , 95 , p. A. 3James M. Lipham, "Leadership and Administration," Behavioral Science and Educational Administration, The Sixty- rd earbook of t e Nationa Society for the Study of Education, Part II, ed. Daniel E. Griffiths (Chicago: Uni- versity of Chicago Press, 196A), p. 139. better understood by defining key words of that question, namely: central office, role, administration, instruction, and appropriate. The central office is that office with a concern for the whole school district as Opposed to an office limited to one school building. Office implies a right and a re- sponsibility to exercise a public function rather than a place or a position. ‘figlg involves action or inaction--actua1 tasks per- formed or not performed. Role implies qualities and char- acteristics of task performance. Administration is used in a comprehensive sense. It may be considered as the "process of integrating the efforts of personnel and of utilizing appropriate materials."1 It can be perceived as planning, organization, direction, super- vision, and guidance.2 Administration, as used throughout this research, implies acts of initiation, implementation, coordination, and evaluation.3 It is the "process by which 1Russell T. Gregg, "Administration,” En clo edia of Educational Research (Third Edition), (New Yorh: The Mac- “ an Company, 9 ), p. 19. 2Jesse B. Sears, The Nature of the Administrative Progeis with Special figference to Public School Administra- tion New York: {McGraw Hi , 95 , p. A. 3James M. Lipham, "Leadership and Administration," Behavioral Science and Educational Administration, The Sixty- Third Yearbook of the NationaISociety for the Study of Education, Part II, ed. Daniel E. Griffiths (Chicago: Uni- versity of Chicago Press, 1964), p. 139. 4 means and ends are marshalled to achieve the evolving pur- poses of the school."l+ Instruction signifies a focus upon the curricular program in contrast to school plant, finance, personnel, child accounting, or other supporting services. It encom- passes the teachers, pupils, and media directly involved in the teaching-learning acts through which the goals of the school are achieved. Appropriate implies suitability, pertinence, appli- cability; the likelihood of peculiar, unique, or particular aspects; or, in general, a relevance to the purpose. A combination of these several definitions indicates that an apprOpriate answer to the basic question must clearly identify the tasks of those who have the right and responsi- bility to provide effective learning for all pupils of a school district. II. Previous Approaches to the Basic Question The history of school districts of the United States confirms that central offices for instruction do exist. How- ever, with respect to the role of that office, history re- veals such a diversity in practice and in research that it 4Commission on Inservice Education for School Admin- istration, Inservice Education for School Administration (Washington: American Association of School Administrators, 1963), p. 10. is difficult to identify concise, succinct, or absolute answers to the basic question of role. Some educators view the expanding role of the central office for instruction in a growing school district as a rather haphazard develOpment; others, rightly or wrongly, view it as a peculiar adaptation to local needs and circumstances. In instances, it appears that a new federal law, a state aid act, or a particular con- cern of the local board of education motivated the initiation of certain central office functions. Educational research and professional writings range on one hand from simple surveys of practices in providing persons other than the superintendent to carry out a system- wide role in instruction to a view of the administration of instruction as an open social system with many elements. Several of these approaches are outlined in the paragraphs which follow, both as background to justify the guideline approach and to reveal sources typical of those from which the guidelines of this dissertation have been drawn. Past research has identified and counted tasks of the central office.5 The frequency of particular positions 5Jack Louis Frisk, "Current Practices in Staffing of Administrative and Supervisory Functions in First Class School Districts in the State of Washington" (un ublished Ed. D. dissertation, University of Washington, 1921); Harry Farbanish, I'Supervisory Practices for Improvement of Instruc- tion in Joint School Districts in Pennsylvania" (unpublished Ed. D. dissertation, The Pennsylvania State University, 1958); and James Homer Fry, "Educational Administrative and Supervi- sory Staffing in Ohio City School Districts" (unpublished Ed. D. dissertation, Western Reserve University, 1960). ciated v View 0r Lay Part and Exam disserta Organiza blic 3 Upper Fe disserta MorriSO: District Ed. D. C tion in S‘BI‘tatiC " uI‘rent SChOOls 'Strict my, 19 public a Class Di DelaWar-e Temple U; and Duti' Pi?trict. anersi1 6 6 Ratios of administrators or titles has been determined. to pupils and teachers have been computed.7 Identification of patterns has been difficult.8 Much work has been done to identify the set of tasks asso- ciated with certain brand-name roles.9 The role perceptions of the incumbent and how others view or perceive his role have been compared to gain insight 6Ibid., Fry; Paul Kenneth Howells, "Professional and Lay Participation in the Central Administration of Ohio City and Exempted Village School Systems“ (ungublished Ph. D. dissertation, Ohio State University, 195 ). 7Gerald Ray Rasmussen, "A Study of Administrative Organization for the Improvement of Instruction in the Public Schools in the State of Michigan, Exclusive of the Upper Peninsula and the City of Detroit" (unpublished Ed. D. dissertation, Michigan State University, 1962): and John Morrison King, "Organization and Functions of the Central Staff of the Office of the Superintendent in Suburban School Districts with a Population of 10,000 to 100,000" (un ublished Ed. D. dissertation, George Washington University, 19 2). 8William Henry Blatnik, "Patterns of Staff Organiza- tion in Community Unit Districts" (unpublished Ed. D. dis- sertation, University of Illinois, l95h): and John Skawski, "Current Practices in Administrative Staffing in Public Schools in New York State, with Emphasis on Central School Districts” (unpublished Ed. D. dissertation, Cornell Univer— Sity, 1957 ) a 9Norman D. Evans, "The Status and Function of the Public Elementary School Supervisor in the Third and Fourth Class Districts of the Pennsylvania Counties of Chester and Delaware and Montgomery" (unpublished Ed. D. dissertation, Temple University, 1958): and Howard F. Jack, "The Position and Duties of Curriculum Personnel in Selected Public School Districts in Pennsylvania" (un ublished Ed. D. dissertation, University of Pittsburgh, 1962). T—fi into org which as ‘I Concerns overlap . and of d; 1 < the adnix Barry st1 administ: into organizational and Operational aspects of a system in which several individuals have inter-related functions.10 Concerns for role conflict have prompted studies of the overlap of roles as defined, of line-staff relationships, and of differing perceptions of roles.11 Other studies have analyzed functional aspects of the administrative organization of the schools. Franklyn Barry studied administrative morale.12 Democratic school administration was the focus of Fred Glassburner.13 Harold 10Raymond C. Fisher, "A Community Study of Administra- tor Autonomy and Conflicting Role Expectation” unpublished Ph. D. dissertation, University of Oregon, 1961 ; Jurelle Gilmore Lott, "A Statistical Study of the Concepts of the Role of the Instructional Supervisor" (un ublished Ed. D. dissertation, University of Georgia, 1963 ; Forrest Lee Moran, "The Identification of Problems in Developing Programs of Instructional Improvement as Evidenced by Varying Role Ex- pectancies of the Director of Instruction" (unpublished Ph. D. dissertation, Ohio State University, 1962): and Henry Osibov, "Professional and Public Perception of Superintendent Behavior” (unpublished Ed. D. dissertation, University of Oregon, 1961). 11Frank H. Brown, "Functional Interrelationships as Perceived by Supervisors and Administrators in Various Posi- tions in Selected Northeastern Ohio School Systems" (un ub- lished Ph. D. dissertation, Ohio State University, 1964?. 12Franklyn Stanley Barry, "Administrative Morale: A Study of Selected Factors Related to the Morale of the Administrative Staff of Public Schools" (unpublished Ed. D. dissertation, Syracuse University, 1956). 13Fred Raymond Glassburner, "Some Trends in Demo- cratic School Administration" (unpublished Ph. D. dissertation, George Peabody College for Teachers, 1957). floods co emphasis school a" Opinion cation.1' fields Q fill Emu Stmctur Administ ado D. c 10‘8). ’1 Woods considered group process.1h The literature contains three dissertations with an emphasis on theoretical considerations underlying general school administration. James R. Beck consolidated the Opinion of a jury of nationally known educators to establish "guidelines to the adequacy of staffing."15 The focus of Beck's data, however, was upon the ratio Of educational specialists to pupils. William C. McGinnis sought to identify the administrative organization necessary to provide educa- tional offerings demanded by sound principles of public edu- cation.16 Selma Whilt used knowledge and ideas from the fields of democratic values, social psychology, and success- ful group Operation to deveIOp a set of postulates for structural organization.17 In recent years, educational writers have turned 1l’Harold L. Woods, "Group Processes in Public School Administration in San Diego County, California" (unpublished €3.8D. dissertation, George Peabody College for Teachers, 5 . 15James R. Beck, ”Guideline Criteria for Education Specialist Staffing Adequacy" (unpublished Ed. D. disserta- tion, University of Denver, 1963). 16William C. McGinnis, §phool Administrative and Su 180 Or anizations in Cities 0: zgiggg to Sgiggg (New hork: Teachers College, Co umbia n versity, 2 ). l7Selma Esther Whilt, "An Analysis of Structural Organization for Curriculum Change in School Systems" £gnpublished Ed. D. dissertation, University of Illinois, 55 . caption, and diff cones n: of analy this con theory 0; role, an: dll'iiual interrel; of James PSYChOlo an eleu 3ch001 a the coor curri Cul.‘ increasingly to educational theory when considering the ad- ministrative domain. They have recognized that problems in administration deal with more than role-definition, per- ception, or conflict; that many persons, diverse materials, and differing environments are involved. ‘The problem be- comes not one of analysis of its component parts, but one of analysis of the Operational whole. In the late 1950's, this concept led to the development of a social-systems theory or model with a monothetic dimension (institution, role, and expectation) and an ideographic dimension (in— dividual with personality and a needs-disposition) whose interrelationships became evident in observed behavior.l8 Similarly, a social-systems theory is the approach of James M. Lipham, who singles out leadership with its psychological, sociological, or behavioral implications as an element of moment in a complex Operational setting.19 Charters views the administrative structure of the school as a cOOperative enterprise in which the concern is the coordination of personnel and such elements as texts, curriculum guides, Operating procedures, decision-making 18Daniel E. Griffiths, "The Nature and Meaning of Theory," Behavioral Science and Educational Administration, The Sixty-third Yearhook ofhthe National Society for the Study of Education, Part II (Chicago: The Society, 1964), pp. 101-103. 19Lipham, Op. cit., pp. 119-141. anti: tiCL ell. 10 authority, or planned communication.20 The dynamic equilibrium of the system is the par- ticular concern of Lonsdale, who sees role-theory contribut- ing to a task-achievement dimension; organization climate and incentives to a needs-satisfaction dimension; and an inte- gration of these two dimensions yielding a systems-theory concerned with the survival of the organization.21 William R. Dill utilizes decision-making as a framework for the analysis of the administrative system.22 Herein concerns become: How are decisions made? Who makes them? Who should make them? These questions lead into a complex system of inter-personal and inter-group relations, of financial resources, of types of control--the model of administration. 20W. W. Charters, Jr., "An Approach to the Formal Organization of the School," Behavioral Science and Educa- tional Administration, The Sixty-t ir ear OO o t e National Society for the Study of Education, Part II, ed. 323161 E. Griffiths (Chicago: The Society, 196A), pp. 260- 21Richard C. Lonsdale, "Maintaining the Organization in Dynamic Equilibrium," Behavioral Science and Educational Agministrgtion, The Sixty-third Yearbook of the National Society or t e Study of Education Part II, ed. Daniel E. Griffiths (Chicago: The Society, i964i pp. 112-175. 22 William R. Dill "Decision-Making," Behavioral Sgiggge and Educational Administration, The Sixtyifhird_ earbook of the NationaISociety for the Study of Education, Part II (Chicago: The Society, l96h), pp. 199-222. Of! 1C) ’10, a". £1) :5 ." ll Cooperative research projects under the United States Office Of Education have taken a systems-approach, but in a less theoretical setting. In these we find a simulation of a practical and complex Operational scene in which ad- ministrative acts may be studied. COOperative Research Pro- ject #975 reported by Harold Guetzkow focused upon innovative administrative behavior.23 The study sought to develOp rating scales which could predict innovative administrative behavior, and training which would increase it. The research under Cooperative Research Project Number 21h accepted the theories that administration can be conceived in terms of problem—solving, leadership behavior, and decision-making. By taking objective measurements of the personal and educa- tional characteristics of two hundred thirty-two carefully selected principals and their performances in problem solv- ing, leadership, and decision-making, correlations were established for personal factors and administrative per- formance.24 In general, educational literature supports the assumption that the apprOpriate answer to the persistent 23Harold Guetzkow, Education for Innovative Behavior in Ex cutives, Cooperative Research Projects, No. 975 (Wash- ington: U. S. Department of Health, Education, and Welfare, 24Daniel E. Griffiths and John Hemphill, Dimensions 'of Administrative Performance, Cooperative Research Project 2 Was ngton: U. S. Department Of Health, Education, and Welfare, 1960). de: tio tho 12 problem of this dissertation cannot be found in a concise and exact package appropriate to a given school district. Further, little satisfaction is given to those seeking an answer to the problem by realizing that most answers have been, and by implication can well be, unique to the peculi- arities of a given school district. The focus upon the systems dimension gives general guidance, but has not pre- scribed an idealized set of roles, neatly and smoothly Oper- ating in a coordinated, Open system with defined attention to the leadership factor, to dynamic equilibrium, and to decision—making. It is in this puzzling array of informa- tion that this dissertation seeks to provide guidance for those who Of necessity must define and maintain central office administration of instruction. This investigation is rooted in the conviction that educational theory can pro- vide assistance in the solution of the problem of the appro- priate role for the central Office in the administration of instruction. That assistance, however, must be in general- ized terms which reflect the position of educational liter- ature and relate realistically to the specifics of an Operat- ing school district. To this end literature has been searched for its contributions to general guidelines to the central office administration of instruction. III. Guidelines to Central Office Administration of Instruction This dissertation seeks to establish an answer to the decision tion the thOse W}. OffiCe 5 is roots 12 problem of this dissertation cannot be found in a concise and exact package appropriate to a given school district. Further, little satisfaction is given to those seeking an answer to the problem by realizing that most answers have been, and by implication can well be, unique to the peculi- arities Of a given school district. The focus upon the systems dimension gives general guidance, but has not pre- scribed an idealized set of roles, neatly and smoothly Oper- ating in a coordinated, Open system with defined attention to the leadership factor, to dynamic equilibrium, and to decision-making. It is in this puzzling array of informa- tion that this dissertation seeks to provide guidance for those who of necessity must define and maintain central office administration of instruction. This investigation is rooted in the conviction that educational theory can pro- vide assistance in the solution of the problem of the appro- priate role for the central office in the administration of instruction. That assistance, however, must be in general- ized terms which reflect the position of educational liter- ature and relate realistically to the specifics Of an Operat- ing school district. To this end literature has been searched for its contributions to general guidelines to the central office administration of instruction. III. Guidelines to Central Office Administration of Instruction This dissertation seeks to establish an answer to the 12 problem Of this dissertation cannot be found in a concise and exact package apprOpriate to a given school district. Further, little satisfaction is given to those seeking an answer to the problem by realizing that most answers have been, and by implication can well be, unique to the peculi- arities of a given school district. The focus upon the systems dimension gives general guidance, but has not pre- scribed an idealized set Of roles, neatly and smoothly Oper- ating in a coordinated, Open system with defined attention to the leadership factor, to dynamic equilibrium, and to decision-making. It is in this puzzling array of informa- tion that this dissertation seeks to provide guidance for those who of necessity must define and maintain central Office administration of instruction. This investigation is rooted in the conviction that educational theory can pro- vide assistance in the solution of the problem Of the appro- priate role for the central Office in the administration of instruction. That assistance, however, must be in general- ized terms which reflect the position Of educational liter- ature and relate realistically to the specifics Of an operat- ing school district. To this and literature has been searched for its contributions to general guidelines to the central office administration of instruction. III. Guidelines to Central Office Administration of Instruction This dissertation seeks to establish an answer to the office four dim general definiti 0f inst: which i: in Whicl educati: Percept; a set 0. Office distric the con. °f the 1 in an a: fX'Om the Panded f 13 basic problem, by providing a more adequate array of guide— lines than has been available. These guidelines provide a general approach for the leadership of any school district to define and provide an apprOpriate role for the central office of instruction. The guidelines have been developed to implement a four dimensional view of the appropriate role: (1) the general nature of administration of instruction, (2) the definition of the fundamental purposes for a central office of instruction, (3) the actual structure or organization which is created to achieve the purposes, and (A) the manner in which the structure functions. The guidelines primarily reflect the contribution of educational literature. Their scOpe and format mirror the perception of the author, who translated the literature to a set of guidelines believed appropriate to define the central office administration of instruction for any given school (11 StriCt 0 IV. The Case Study The case study portion of this investigation related ‘the content and sc0pe of the guidelines to beliefs and actions Of‘the group of persons who defined and performed the role in an actual Operating school district. The data was drawn from the experience of a large school district as it ex- Panded from fourteen buildings to thirty-one buildings, with 14 a three hundred and six per cent growth of enrollment over a five year period. During this period, the local district defined its central Office role for instruction. Items drawn from the experience of the case study school district were matters of record. They included recorded beliefs and actions of persons in advisory and administrative roles. The evidence was organized in terms of the guidelines. The case study was designed to add reality to each guidelines from educational literature and to provide in- sight to their interrelationships in an Operational situa- tion. . . —.— "uni-15 an H. C? we] ci; di.‘ CHAPTER II GUIDELINES FROM EDUCATIONAL LITERATURE Educational literature was reviewed to develop guidelines to the appropriate role for the central instruc- tional office of a public school district. A more ade- quate set was sought than heretofore available, both as a means to relate accumulated educational knowledge to the needs of local districts, and as a means to relate the ex- periences Of a rapidly expanding school district to the view- point of educational literature. The guidelines developed embody a synthesis of data from many sources. Of necessity, the search of literature went beyond the relatively limited materials dealing spe- cifically with the central instructional office of a school district. Information was drawn from literature pertaining to general aspects of the administration of schools, to roles of typical leaders such as superintendents, supervisors, or various directors, and to particular tasks, such as curriculum deveIOpment and in-service education. Dissertations were studied which dealt with tasks of the central office for instruction, with the roles of persons serving therein, and with problems of operation. Reports of the United States Office of Education research projects and of special 15 educati conside' contrib‘ office extent guidelir indicate or guide literatu who defi sions: 0! admit may be 5 01' tasks Which dé "hich i: In each 16 educational commissions were utilized. The fundamental consideration in the selection of literature was that it contribute meaningfully to defining the role of the central office for instruction. The scOpe and content Of the guidelines reflect the extent and nature of the relevant literature. The actual guidelines develOped and their relation, one to another, indicate the considered Opinion of the author as to the type of guideline statements which can realiably represent the literature, and at the same time, provide guidance to those who define the role of the central office for instruction.1 Guidelines have been organized into four major divi- sions: (1) those of general applicability to all aspects of administration in which the central instructional office may be involved, (2) those which help identify the purposes or tasks rightfully assumed by the central office, (3) those which define the administrative structure, and (A) those which indicate the manner of Operation appropriate to it. In each division, a guideline is first stated and then 1Educational literature usually describes practices or research in the past tense. The inferences or conclusions drawn from these past experiences are usually stated in the ‘present tense--as principles which now exist and, no doubt, ‘will endure. The search of literature sought to establish ‘that certain principles prevail, rather than to trace their historical develOpment. The guidelines developed in this chapter are written in this context of enduring principles. 17 followed by an explanation and references to literature which detail its emphasis and delimit divergent interpreta- tions. In some instances citations have been made which, in essence, are examples of the application of the guideline. The final section of Chapter II is a re-statement of all guidelines. I. Administration of Instruction Three guidelines reveal the general nature of admin- istration of instruction. They provide concepts of the sc0pe, the involvement, and the acts characteristic of the administration of instruction and establish the context in which guidelines of the other three divisions should be con- strued. Encompagges the total;proce§§ through which the learning goals of the schog1_are made real. Administration of instruction is the array of all those activities which collectively achieve the learning goals of the school. Its function is to translate into action the purposes of edu- cation2 and to facilitate the teaching of pupils.3 Admin- istration of instruction is evaluated in terms of whether 2Leon Ovsiew, Emer in Practicesgin School Adminis- tration (New York: MetropoIitan School Study Council and Cooperative Program in Educational Administration, 1953), PP- 7'1ho 3James Monroe Hughes, Human Relations in Educational Ogganization (New YOrk: Harper and Brothers, I957), p. 26. I , c a V; ‘ 2.. H. are WV ‘54 vs um.‘ fu/i We fix. ‘Ii .OlU. AG III‘. f Ab t “he s D}: \ “HQ «IV Snot Ti ‘rU Vi pin: “14 18 or not it creates conditions conducive to effective learn- ing.4 In the Encyclopedia of Educational Research educa- tional administration is defined "as a process to promote the develOpment of human qualities."5 To Jenson and Clark the process includes the "jobs to be done" and the "how" of accomplishment.6 Campbell and Gregg name several components (decision-making, planning, organizing, communicating, in- fluencing, coordinating, and evaluating) which collectively constitute administration.7 The important consideration is the relation of any one component to each and all other com- ponents.8 The systems orientation of administrative theory and of research projects mentioned in Chapter I similarly support a concept of administration as a total process. hAmerican Association of School Administrators, Staff .Relations in School Administpetion, Thirty-third Yearbook (Washington: The Association, 1955), p. 9. 5Russell T. Gregg, "Administration," Enc clo edia of lEgpcational Researché Third Edition (New York: The MacmiIIan Company, , p. 6Theodore J. Jenson and David L. Clark, Educational .Administration (New York: The Center for Applied—Research, TnCo, igsh), P0 52' 7Roald F. Campbell and Russell T. Gregg, Administra- tive Behavior in Education (New York: Harper and Brothers, 1957,, P0 27h. 8Jesse B. Sears, The Nature of the Administrative Process with S ecial Reference to Public SchooI Adhinistra- .Eipp New York: McGraw Hill, 1950 , p. 31. 19 Includes all_personsifgptors, or consideratipns having sigpifigaptiimpact upon the attainment O§;thegoals of the sphool. Administration of instruction is perceived in terms of all the persons, factors, or considerations in- volved in the total process through which the goals of the school are achieved. Hughes underlines the importance of attention to many persons by stressing that the process of administration is performed primarily by teachers, together with a few specialized functionaries called administrators.9 The report of the Metropolitan School Study Council suggests that the educational staff, the pupils, and the citizens participate in administration.10 To Donald H. Ross "all are administrators."11 Implipp gets of initiation, implementation, coordina- tion, and evaluation. Acts of initiation, implementation, coordination, and evaluation are consistently mentioned as essential activities for those involved in the several func- tions of the central office, as it seeks to assure that the goals of the schools are met. Gullick defines the scope of the administrative 9Hughes, 1020 Cite, p. 260 loOvsiew, op. cit., pp. 7-14. 11Dona1d H. Ross Administration for Ada tabilit (New YOrk: Teachers College, Columhia Univer31ty, I953), pp. 67-68. 20 process as POSDCORB: planning, organizing, staffing, direct- ing, coordinating, overseeing, reporting, and budgeting.12 To Sears the process includes planning, organizing, direct- ing, coordinating, and controlling with some overtones of authoritarian leadership.13 Planning, allocation, stimu- lation, coordination, and evaluation are stressed in the Thirtybthird Yearbook of the American Association of School Administrators. The Southern States COOperative Program in Educational Administration identified initiating, imple- menting, and evaluating as administrative methods employed in the performance of critical school tasks.15 Swearingen stresses the evaluative role;16 the Thirty-fifth Yearbook of the American Association of School Administrators, en- couragement and initiation.17 12Campbell and Gregg, Op. cit., pp. 270-271. l3Sears, op. cit., pp. 31-32. leASA, op. cit., p. 17. 1'J-Southern States Cooperative Program in Educational .Administration, Im rovin Pre aration Pro rams in Educational .Administration (NashviIIe: George Peahody CoIlege, I95A), PP- IOZ-IOS. 16M ildred E. Swearingen, Supervision of Instruction: Fougdgtions and Dimensions (Boston: lyn and Bacon, I952), Po . 17American Association Of School Administrators, Th Su erintengent as Instructional Leader, Thirty-fifth Tearbook (Washington: The Association, 1957), p. 25. volx to a lid .3 in; ~ 3" Cy:- ‘111!l|l.llul.‘ ll 21 TO Jenson and Clark the administrative process in- volves sequential activities directed from a starting point to a result in a continuum, including deliberation, decision- making, programming, stimulation, coordinating, and apprais- ing.18 Research conducted by Griffiths and Hemphill ac- cepted that exchanging information, discussing before act- ing, analyzing situations, maintaining relationships, organ- izing work, responding to outsiders, and directing others are typical administrative activities.19 Generally, litera- ture identifies initiation, implementation, coordination, and evaluation as essential approaches or activities for educational administration. These four are included in a guideline to the general nature of administration because the guideline is designed to provide universal character- istics of the process and the context in which guidelines which follow are to be interpreted. This guideline is not to be interpreted as a directed sequence of acts. Rather, central office administration may involve these acts singly or in combinations appropriate to 'the task at hand, whether one of curriculum change, in- service education, making a decision, providing resources to — 18Jenson and Clark, Op. cit., p. 63. l9Danie1 E. Griffiths and John Hemphill, Dimensions Of Administrative Performance, U. S. COOperative Research Project ¥21A (Washington: U. S. Department of Health, Edu- cation, and Welfare, 1960), p. 18. 22 a classroom, or any other task. Initiation, implementation, coordination, and evalu- ation, while typical of administration, are not necessarily to be performed exclusively by central instructional person- nel. Rather, the privilege to administer instruction carries with it the responsibility and necessity to consider whether or not these acts are required and, if so, by whom they can best be performed. II. Purposes Assumed by the Central Office Guidelines to purpose identify the several functions which educational literature assigns to the central office for instruction. These functions establish the task- orientation of instructional administration. a Facilitate attention to curriculum on all school levelp for all pupils. The central office has the responsi- bility to facilitate the availability of a capacity to deal continuously with total curriculum for every pupil in all instructional programs of the district. This guideline re- quires that attention be given, but does not prescribe where this capacity should reside. Because each guideline should be considered in the context of the three foregoing guidelines to the nature of administration, attention to curriculum requires the deter- minitation of needs to initiate, implement, coordinate, or evaluate the curriculum. Attention to curriculum encompasses all persons, factors, and considerations relating thereto. 23 In the final analysis the focus upon curriculum is in terms of how it fulfills the learning goals of pupils. Educational literature identifies numerous tasks within the curricular concerns of the central Office. There is a need to define Objectives and goals.20 Concepts, skills, and attitudes must be identified as desirable outcomes.21 Instructional content must be selected and developed into a balanced educational program apprOpriate to the many differ- ent individuals involved and to the needs of society.22 Our- ricular tasks not only include the consideration of current needs, but include a creative and constructive role in shap- ing the future.23 .melement access to 1e rnin resources: ersons, knowlgdge, and media. The central office should provide learning resources or the means to procure resources of all types. A role relating to persons may involve assisting in the selection of qualified teachers, the provision of 20Association for Supervision and Curriculum DevelOp- xnent, Leadershi for Im rovin Instruction (Washington: The Association, 1965), p. 29. 21Gail Inlow, The Emer ent in Curriculum (New York: John Wiley and Sons, Inc., I966), p. 40. Si 1 fZNational Education Association, Schools for the __xt es New York: McGraw-Hi 1 Book Compam pp' a "#70 ’ ’ D 23Hilda Taba, Curriculum Develo ment Theor and Practice (New YOrk: Harcourt, Brace & WorId, Inc., I962), Pp. 22-26... ic' 24 <:onsulting, supervisory, or ad hoc specialists, the schedul- :1ng of programs which provide a more effective availability <3f teachers to students, or any other task which places per- sons in a position to serve as a resource for learning.24 .Access to knowledge may be via professional references, a curriculum library, a clinical experience, or an educational laboratory; access to media may be facilitated by the develop- rnent of budgets for each building, by the establishment of system-wide standards for supplies and equipment, or by the activation of special resource centers.” The extent of resources is a local consideration ideally governed by the needs of the children. There is no formula for the right number and kinds of resources or resource people in a school system. Each community and each school system has its own needs and priorities. . . . Every board of education should have a plan for adding resources and resource peOple which takes into account state requirements and support, community needs and de- mands and above all, the needs of the children in its care.26 2"*Ross L. Neagley and N. Dean Evans, Handbook for Ififfpctivg Supervision of Ingtruction (Englewood Cliffs, N. J.: Prentice-Ha 1, nc., 9 l, , pp. 71- 1+; ASCD, O . cit., pp. (+849. 25Ovsiew, Op. cit., pp. A8, 50, 52; NBA, 0 . cit., ‘ppn 98—99; Edwin A. Fensch and Robert E. Wilson, The Super- intendenc Team (Columbus: Charles E. Merrill Books, Inc:, I96“, pp. 157-159. 26American Association of School Administrators and the Association for Supervision and Curriculum Development, 0r anizin for Improved Instruction (Washington: The Asso- ciations, I963), p. 10. 25 Contributes to the effectiveness of teaching- learning activities. The central office should share a con— cern for the quality of teaching-learning activities in every classroom.27 This guideline encompasses Hughes' concern that administration assume the responsibility to provide pupils the richest and most fruitful experience within its power to offer.“98 To a degree, it expresses fear that atten- tion to curriculum may not embody sufficient concern for the real activities designed for learning.29 It accepts that the evaluation of the effectiveness of administration is based on its capacity to create conditions conducive to effective learning.30 Attention is focused upon all factors-- emotional, inter-personal, school plant, or on factors yet unknown-awhich help determine the effectiveness of learning. Assure that the responsibilities of the individuals andpgroups essential to the achievement of instructional tasks are clearly defined and known. The central office has the responsibility to define the tasks and authority of its ipersonnel and thereby establish an organization. ZVCampbell and Gregg, op. cit., p. 133. 23 Hughes, Op. cit., p. 26. 29ASCD9 M g p0 36- 30American Association of School Administrators, Staff Relations in School Administration, Thirty-third Yearbook (Washington: The Association, 1955), p. 9. in the a the nee t0 08f1£1 L: that the; and that ores: effic clar each Emotion: F‘mCthng Secondar. otate as“ Dissertas -.: ““*Versit 26 Organization is a task Of administration which has long been recognized, but that has received far too little attention and study. Organization and structure have been taken for granted as something imposed and more or less structured in the practical Operations of the enterprise . . . appropriate admin- istrative organization can and will facilitate the achievement of the goals and purposes of the school district.31 One of the major contributions of research on roles in the administration of instruction has been to highlight the need for clearly defined responsibilities, rather than to define unique roles appropriate to all districts.32 Literature urges that job descriptions be written, that they reveal the interrelationships of fellow workers, and that overlapping assignments be avoided.33 Clarity of role definition within any specific organization is important for the effective and efficient Operation of that unit. . . . However, clarity as to the function or responsibility of each of the various kinds of curriculum leaders as 31Jenson and Clark, Op. cit., pp. 48-49. 32Harold N. Langlitz, ”Allocation of Administrative lfunctions: A Study of the Allocation of Administrative Irunctions Between the Chief School Administrator and the ESecondary School Principal in Selected Schools in New York EState as Related to Adaptability and an 'Ideal' Allocation,” IDissertations Abstracts, Vol. XIX Number 8 (Ann Arbor: IInIversIty Microfilms, Inc., 1959 , p. 1972. 33John Morrison King, “Organization and Functions of the Central Staff of the Office of the Superintendent in Suburban School Districts with a.POpu1ation of 10,000 to 100,000“ (unpublished Ed. D. dissertation, George Washington ‘University, 1962), pp. 211-212. 27 well as of the group as a whole is probably even more important, in several respects, than specific role assignments.3h Broadly conceived, the responsibilities of individuals and groups, and the resulting organizational structure is de- fined through an array of paper machinery: laws of the state, policies of the board of education, administrative regula- tions, implementing forms, calendars, and schedules. This paper machinery exists as an extension of the powers of persons dealing with the complex matters all a part of system- wide instruction.35 The maintenance of harmonious and fruitful relation- ships Of all components of the educational program must be a.task for the central office.36 To W. W. Charters, this tneans careful identification of the relationships between jpositions and the flow of work.37 The designation of 3“Harold T. Shafer and Gordon N. Mackenzie, "Securing (Competent Instructional Leaders," Role Of Supervisor and (Jurric lum Director in a Climate Of Change, Robert R. Leeper, «editor (Washington: The Association for Supervision and Curriculum DevelOpment, 1965), p. 68. 35Sears, op. cit., p. 87. 36Calvin Grieder and William Everett Rosenstengel, iPu c Sch 01 Administration (New York: The Ronald Press 00., 1954 , p. . 37W. W. Charters, Jr., "An Approach to the Formal Organization of the School," Behavioral Science and Educa- tional Administration, Sixty-third Yearbook of the National Society for the Study of Education, Part II, Daniel E. ggiffithS. editor (Chicago: The Society, 1964), pp. 260- ”f, a; Ci ('9 f1 5—!- 28 responsibility implies the granting of authority to accom- plish it.38 The identification Of responsibility with certain positions, the defining of relationships and work- flow, and the designation of authority inevitably lead to a hierarchical pattern.39 This pattern need not imply an undesirable structure, but can, in Lipham's terms, "serve to facilitate the allocation and integration of roles and resources in order to achieve the goals Of the system."40 The guideline implies the foregoing clarity Of defi- nition, and, also, complete understanding. Research has indicated that perceptions of effectiveness of the adminis- trative structure increases as the degree of concensus in- creases regarding its nature.41 Literature pertaining to committees urges that members know the function they are to perform, how the function relates to other committees, and SBSears, op. cit., p. 114. 59Hughes, op. cit., p. 44. 40James M. Lipham, ”Leadership and Administration,” Qfighavioral Science and Educational Administration, Sixty- third Yearbook of the National Society for the Study of lEducation, Part II, Daniel E. Griffiths, editor (Chicago: The Society, 1964), p. 122. 41Hazel Renninger Wentzel, “A Study of the Percep- tions of Selected Administrators, Supervisors, and Teachers Toward the Position of Director of Instruction in Pennsyl- vania,“ Dissertations Abstracts, Vol. XXV, Number 7 (Ann Arbor: University Microfilms, Inc., 1965), p. 3952. 29 the way the work of the committee will be brought to bear upon school problems.‘P2 Provide for communications both within the:§ghool and with external systems. Effective communications must be a conscious function of the central office rather than a by-product of attention to curriculum, resources, teaching- learning activities, and organization. The effectiveness of the flow of information throughout the school and to and from groups outside itself often determines the results accomplished.“3 Communications must be regarded as the nervous system of the whole organization.hh Communications can provide the vital service of Inaking the organizational plan known to all involved.45 It can contribute to the concensus in which the instructional jprogram, its resources and its organization are perceived. Promote the maintenance and:improvement of employee «competence. The central office has the responsibility to thimball Wiles, Su ervision for Better Schools (New York: Prentice-Hall, Inc., 1955), p. 23. A3Association for Supervision and Curriculum Develop- ment Leadership for Improving Instruction (Washington: ASCD, 9 O , p. 420 thoger Don Gee, "An Investigation of School Commun- ication Practices and Attitudes," Dissertations Abstracts, V01. XXV, Number 11 (Ann Arbor: University Microfilms, Inc., 1965): P0 63320 Q “Scampbeli and Gregg, op. cit., p. 133. 30 Ixrovide for continuing education of instructional employees. Tile guideline does not remove from individuals their own IweSponsibility to improve their competence, nor does it xalace the responsibility of the school solely with the (central office. Edgar Farley found that the school staff eexpects the central office to provide in-service education, 130th for teachers and for members of the central staff.46 'The guideline implies continued, rather than sporadic, atten- tion to competence.47 The logical and most effective start- ing point and means for effective study and action to main- tain and improve competence are those real and live problems xnhich exist in the local school district.48 Fosters a high level of morals for all persons. Ad— Ininistration of instruction must recognize that it involves Innmans with emotions and needs. The achievement of organiza- tzional goals will be significantly affected by the needs-dis- rxositions and motivations of the many individuals involved.49 46Edgar Scott Farley, ”An Evaluative Study of the Administrative Organization for Curriculum Development in the limelic Schools of Battle Creek, Michigan," Dissertations .Abstracts, Vol. XV, Number 11 (Ann Arbor: University Micro- lms, Inc., 1955), p. 2060. 4'7Swearingen, op. cit., p. 4. 4BGrieder and Rosenstengel, op. cit., p. 239. 49Richard C. Lonsdale, "Maintaining the Organization in Dynamic Equilibrium," Behavioral Science and Educational éQministration, The Sixty-third Yearbook of the National SOOiety for the Study of Education, Part II, Daniel E. Griffiths, editor (Chicago: The Society, 1964), pp. 155-161. 31 ifiie guideline does not imply that all pupils, teachers, and central office functionaries should always be kept in a Inappy state as a result of the actions of the central office for instruction. Rather, it assigns to the central office tine responsibility to be attentive to the physical and psychological needs of personnel in order that improved self- aactualization and better accommodation to responsibilities vrill be realized.50 Sustains stability during change. Administration lies a responsibility to assure the stability necessary for survival of the school--an institution designed for change, lint also to endure. This is a stability based upon flexi- laility to adjust to disturbances, to new procedures, to revised goals, rather than a stability of a fixed position.51 Iidministration must be skilled in strategies of change which give stability to the people involved, whether the teacher 2 or the ad- who must change, if curriculum is to change,5 Ininistrator who must assume new responsibilities. Stability, as well, involves relationships of the instructional organization and the environment or public 50Sears, 0p. cit., p. 93. 51Lonsdale, op. cit., p. 17h. 52William Van Til, "In a Climate of Change," Role of Sn ervisor and Curriculum Director in a Climate of Chan e, Bogart R. reeper, editor (Washington: Association for Super- Vision and Curriculum DevelOpment, 1965), p. 23. 32 f a task, not the sole means. The consultant or resource person should consider himself a participant in the discussion of a group concern, a guide to group thinking, but must be care- ful that he ppp become a dominating influepie to the extent that group thinking is interrupted. 3 {the central office role is that of change agent.114 Recognize the importance of the individual. Members (of the central instructional staff must be constantly aware inhat all persons involved are important, not only as they (contribute directly to meeting the purposes of the school, tNlt as individual human personalities.115 The central office administrator must perform as a Ilistener, show respect for another's Opinion, avoid ridicule, 116 and exhibit trust and confidence. He must show deference 112Inlow, op. cit., p. 39; ASCD, Leadership for Im- Izroving Instruction, Op. cit., pp. 88-126. 113Inlow, Op. cit., p. 39; ASCD, Leadership for Im- Iyroving Instruction, op. cit., p. 125. 114Matthew B. Miles, “Planned Change and Organiza- ‘tional Health: Figure and Ground,” Change Processes in the IPublic Schools (Eugene, Oregon: The Center for the Advanced Study of Educational Administration, 1965), p. 4. 115Lonsdale, Op. cit., p. 157. 116Gee, loc. cit.; David Seward Rosenberger, ”Critical Areas of Administrative Behavior of Local School Executives," ,Qipsertation Abstracts, Vol. XVII, Number 7 (Ann Arbor: 'University Microfilms, Inc., 1957), p. 1501. 50 to the individual's attitudes and inertia patterns.ll7 He protects weaknesses of others and utilizes their strengths. He has empathy and acts to promote it on the part of those whose cooperative effort he can influence;118 his behavior shows "consideration."119 The Getzels and Cuba model of behavior relates to this concern for the individual. Behavior stems from the inter-action Of the needs-disposition of the individual and expectations of the institution. Operations should foster a sense of belonging to the institution, help the individ- ual identify with the institution's goals, promote adjust- ment, and decrease potential conflicts.120 Operations should support persons undertaking new ventures. Attitudes Of Openness to ideas are essential.121 Experimentation thrives in the absence of fear.”2 Personal and professional growth stem from Opportunities for leader- ship.123 Recognition of the individual creates a state of 117Ross, op. cit., pp. 472-473. 118Egon G. Cuba and Charles E. Bidwell, Administra- liixe Rp%ationshi.ps: A Study of the School gs a Wu- ?fip C icago. e dwest Administration Center, 5 , 119ASCD, Leadershi for Im rovin Instruction (Wash- ington: The AssomW 120Lipham, Op. cit., pp. 120-121. 121'Miles, Op. cit., pp. 15-17. 122Swearingen, Op. cit., p. 30. 123}_b_i_d_., p. 84. 51 health which markedly influences the probable success of any change efforts.”4 Remain committed to the democratic group process. Operations of a democratic nature are not guaranteed solely by an organizational and Operational plan of a representative nature, but by the extent to which these representative groups engage in COOperative determination and evaluation of goals and means,]’25 or exhibit a faith in people to meet their obligations for the general welfare and promote a unit and coherence of the group,126 or utilize methods of 1“3"‘Iiiiles, Op. cit., p. 13. 125w1111am R. Dill "Decision-Making " Behavioral Science and Educational Administration, Sixty-third Yearbook of the National Society for the Study of Education, Part II, Daniel E. Griffiths, editor (Chicago: The Society, 1964), pp. 213-214; Emory StOOps and M. L. Rafferty, Jr., Practices and Trends in School Administration (Chicago: Ginn and Co., 1961), pp. 446-447; William Seymour Bixhorn, "Implications of the Writings of John Dewey for Educational Administration,” Dissertations Abstracts, Vol. XXIV, Number 11 (Ann Arbor: University Microfilms, Inc., 1964), p. 4494; Gordon N. Mao- Kenzie and Stephen M. Corey, Instructional Leadersh_ip (New York: Bureau of Publications, Teachers College, Columbia University, 1954), p. 48. 186Elizabeth Martin Autley, "Creativity in Educational Administration," Dissertations Abstractg, Vol. XXIII, Number 10 (Ann Arbor: University Microfilms, Inc., 1965), p. 3708. 111 'J» 52 intelligence and rely upon reason and persuasion rather than authority. 127 Democratic group process deals with instructional problems by clarifying the issues, by drawing out relevant ignformation and ideas, and by resolving differences and (establishing solutions via uncoerced consensus.”8 Instruc- t;ional administration is the continuous development of plans <>f action through a progressive series of mutual understand- ings.129 V. Guidelines to the Role of the Central Office for Instruction Educational literature has been translated into a seat of guidelines which collectively define the appropriate rwole for central office administration of instruction in any school district. Four sub-sets emphasize the focus cnnaracteristic of educational literature and provide the means to organize data from the case study district. The ccnnplete set follows, grouped into its four sub-sets. 1278wearingen, op. cit., pp. 35-40; Howard F. Jack, ”The Position and Duties of Curriculum Personnel in Selected Public School Districts in Pennsylvania,” Dissertations Ab- stracts, Vol. XXIV, Number 3 (Ann Arbor: University Micro- films, Inc., 1965), p. 6376. 128Ross, op. cit., pp. 20-21; Kenneth D. Beans and Bozidar Muntyan, Human Relations in Curriculum Change (New Yorg; The Dryden Press, 1951), pp. 504-305; Hughes, op. cit., p. o 129Hugbes, op. cit., p. as. A. B. 53 Administration of Instruction. 1. Encompasses the total process through which the learning goals of the school are made real. 2. Includes all persons, factors, or considera- tions having significant impact upon the attainment of the goals of the school. 3. Implies acts Of initiation, implementation, coordination, and evaluation. Purposes Assumed by the Central Office. 1. Facilitate attention to curriculum on all school levels for all pupils. 2. Implement access to learning resources: persons, knowledge, and media. 3. Contribute to the effectiveness of teaching- learning activities. 4. Assure that the responsibilities of the individuals and groups essential to the achievement of instructional tasks are clearly defined and known. 5. Provide for communications, both within the school and with external systems. 6. Promote the maintenance and improvement Of employee competence. 7. Foster a high level of morals for all persons. 8. Sustain stability during change. 54 C. Structures Established. 1. Provide the means to achieve all the purposes Of the central Office. 2. Stem from the relatedness of functions. 3. De-centralize responsibility. 4. Implement cooperative effort. 5. Challenge individuals to perform effectively. 6. Assure the continuous exposure of significant persons to relevant stimuli. D. Manner of Operation. 1. Utilize the structure. 2. Keep the resource role visible and active. 3. Recognize the importance of the individual. 4. Remain committed to the democratic group process. CHAPTER III THE NATURE OF THE CASE STUDY The case study was designed to relate the guidelines from educational literature to the reality Of an Operating school district. The recorded experiences in a Michigan school district during a five-year period were chosen for careful study because rapid growth in its enrollment forced tile development of central Office functions for the admin- istration of instruction. Selected data were drawn from rwscords of this period of growth and develOpment and analyzed 11: a manner to provide insight into the meaning and applica- tion of the guidelines to the general question of the appro- priate role for a central instructional Office. The case study involved: (1) a description Of the rusle Of the central Office in the administration of instruc- tion immediately prior to the period Of rapid growth, (2) the detailing of the growth of the district in terms of enroll- nuant, school plant, and staff, (3) the selection of sources of recorded information revealing concerns regarding the apprOpriate role Of the central instructional Office, (4) a classification of the concerns in terms of each guideline, (5) hypotheses, and (6) an analysis of the classified data. 55 56 I. The Data Utilized Data used to provide insight into the meaning and appflication of the guidelines were recorded beliefs, recom- mendations, or actions of persons employed by the school district or serving in advisory capacities. These beliefs, recommendations, or actions, collectively referred to as concerns, were matters Of record in notes taken of group process, in official minutes, or embodied in surveys, imple- menting forms, and publications Of the school. Soppces Of dgta selected. Sources included six gen- eral categories. A. Policies and regulations. 1. The general staff handbooks, including Board of Education policies and administrative regulations. 2. Special handbooks for elementary librarians, instrumental music, elementary art, field trips, driver education, etc. 3. Memoranda or procedural guides from central Office instructional administrators or from persons or committees charged with system- wide responsibilities. B. Minutes Of established groups and committees. l. The Board of Education. 2. The Superintendent's Cabinet of central Office department heads and staff advisors. C. D. E. 3. 4. 5. 6. 7. 9. 57 Administrative Staff composed Of all principals and central office administrators. The Elementary Principals. The Secondary Principals. The Central Office Instructional Administrators. The Instructional Council (teachers from each building, and representatives from admin- istration). Standing and gp_hpp committees of the profes- sional staff: Records Committee, Balance in the Curriculum Committee, Curriculum Study Committee, Utilization Of the School Day, etc. Standing and gg_hpp committees including lay persons: Citizens' Advisory Steering Com- mittee, Cost of Good Education Committee, Shared-Time Study Committee, Committee for the Study Of Released Time, etc. Publications of the central instructional Office. 1. Courses Of study. 2. Resource guides. Reports of staff groups and individuals to central instructional administrators. Recommendations or information provided to the 1. 2. Board of Education. From the Superintendent. From school staff, through the Superintendent's Office. 58 3. In instructional seminars planned by and for the Board of Education. 4. From advisory committees created by the Board. F. Notes of group process not recorded in minutes. Dgta drawn from the sources. Each item of data utilized as evidence in the case study met the requirement that it be within the domain of the guidelines to the general nature of administration. Thus, data were perceived as part of ”the total process through which the learning goals" were achieved and involved persons assigned to the central Office or recommended for it. II. Classification of Data for Analysis A classification schema was designed to provide an Objective basis for a subjective analysis of how the concerns (beliefs advisory suggestions, and actions) in the Operating school district related to the guidelines. Through the use Of the classification device shown on page 123 of the Appendices concerns were detailed in IBM code for unit-card sorting and print-out. Over 2,000 items Of recorded beliefs, recommenda- tions, and simple or complex actions were classified for the five-year period, January 1962 through December 1966. The classification device. Each item of data was classified in terms of its content, its source, the nature of the concern, and its relationship to typical administra- tive acts and to one or several of the guidelines to purpose, structure, and manner. 59 Content of concerns. Each belief, advisory recom- mendation, or action was described in a brief phrase to permit the generation of lists Of concerns relating to each guideline. The sourges. Identification of each concern with several aspects Of the data source was provided to reveal the nature of the groups and the means through which concerns for the central Office role were expressed. A four-digit numerical code was used to classify each concern in terms Of year of occurrence, the type of source, whether a concern of an individual or group, and the role Of the persons in- volved. Nature Of the concern. For a concern to be con- sidered as admissible data, it had to be assigned to or be performed by the central Office for instruction, or had to be a statement Of belief or recommendation relating to the role of that Office. The performance of an act or the activation Of a memo, regulation, or procedure was classi- fied as "action"; beliefs and recommendations were recorded as ”advisory." Concerns in keeping with the guidelines were recorded as "congruent"; those contrary to the principle of a guideline were recorded as "divergent." Any concern assigned, performed, or perceived in terms of the central Office for instruction, but neither in accord nor Opposed to any of the guidelines developed from educational literature were recorded as ”other" type Of concern (outside the set of guidelines.). 6O Administrgtive acts. Each concern was classified as involving, or not involving, one or more of the adminis- trative acts: initiation, implementation, coordination, or evaluation. Positive mention or pursuit Of an administra- tive act was recorded as "primary"; other acts, if implied as accompanying the "primary“ one, were classified "second- ary." Relationship to individual guidelines. Each concern within the set Of guidelines was classified as having a ”primary" or "secondary" relationship to one or more of each of the guidelines to purpose, structure, and manner. III. Hypotheses Hypotheses were developed primarily in terms Of (1) the total set Of guidelines, (2) congruent concerns for purpose, structure, and manner, (3) divergent concerns, (4) concerns relating to the administrative acts of initi- ation, implementation, coordination, and evaluation, and (5) the involvement of persons. Hzpptheses regarding the total set. 1. The frequency of concerns congruent to the guide- lines would overwhelmingly exceed divergent concerns. 2. Action concerns would exceed advisory. 3. Individual concerns would involve several guide- lines and/or administrative acts. 61 4. More concerns would be related to manner than to structure. Hypotheses regarding congruent concerns for purpose, structure, and manner. 1. The combined frequencies of concerns for the fourth and fifth guidelines to purpose ("or- ganization and communications”) would exceed' the frequency of concerns for any other two guidelines to purpose. 2. The frequency of concerns for "morale" and ”sta- bility" the seventh and eighth guidelines to purpose, would have a lesser frequency than concerns for any other two guidelines to pur- pose. 3. Concerns related to “the means” would predominate and those for ”individual performance” would be the least frequent among concerns relating to guidelines to structure. 4. "Utilize the structure" would be the most fre- quent and “recognition of the individual," the least frequent among concerns for manner of Operation. Hypothesis regarding divergent concerns. 1. Divergent concerns would exist primarily in concepts of "cOOperative” structure, ”democratic” group process, and "recognition of the individual." 62 Hypptheses regarding administrative acts. 1. Acts of implementation would predominate. 2. Acts of initiation would be nearly comparable in number to those of implementation. 3. Acts of evaluation would be the least prevalent. Hzpotheses regarding the involvement of persons. 1. A strong commitment to group process would be evi- dent throughout the five-year period. 2. The composition Of groups would tend toward more involvement of teachers during the five years. IV. Analysis Procedures Generation of arrazs of coded data. Each concern ‘was recorded on an IBM card by identification number, its content, and coded references to source, persons, administra- tive acts, and guidelines. Cards were sorted and re-sorted as necessary to permit print-out of the seventy-five arrays Of data items indicated below, ordered by years, 1962-1966.1 1. Advisory concerns, congruent to the set of guide- lines, with a primary relationship to the first guideline to purpose, "curriculum." 2. Advisory concerns, congruent to the set, with a secondary relationship to ”curriculum." 1Pages 124 and 125 of the Appendices are photo OOpies 0f typical arrays. 3. 4. 5. 7. 8. 9. 10. 11. 12. 13. 14. 15. 63 Action concerns, congruent to the set, with a primary relationship to "curriculum." Action concerns, congruent to the set, with a secondary relationship to "curriculum." Advisory concerns, congruent, primary to "re- sources.” Advisory concerns, congruent, secondary to ”re- sources." Action concerns, congruent, primary to "resources." Action concerns, congruent, secondary to "re- sources." Advisory concerns, congruent, primary to "teaching- learning." Advisory concerns, congruent, secondary to ”teach- ing-learning." Action concerns, congruent, primary to "teaching- learning." Action concerns, congruent, secondary to “teaching- learning." Advisory concerns, congruent, primary to “organi- zation." Advisory concerns, congruent, secondary to "organi- zation." Action concerns, congruent, primary to ”organi- zation." 64 16. Action concerns, congruent, secondary to "or- ganization." 17. Advisory, congruent, primary to "communication." 18. Advisory, congruent, secondary to "communication." 19. Action, congruent, primary to "communication." 20. Action, congruent, secondary to "communication." 21. Advisory, congruent, primary to ”in-service." 22. Advisory, congruent, secondary to "in-service." 23. Action, congruent, primary to "in-service." 24. Action, congruent, secondary to "in-service." 25. Advisory, congruent, primary to "morale." 26. Advisory, congruent, secondary to "morale." 27. Action, congruent, primary to "morale." 28. Action, congruent, secondary to "morale." 29. Advisory, congruent, primary to "stability." 30. Advisory, congruent, secondary to "stability." 31. Action, congruent, primary to "stability." 32. Action, congruent, secondary to "stability." 33. Advisory, congruent, primary to "the means." 34. Advisory, congruent, secondary to "the means." 35. Action, congruent, primary to "the means." 36. Action, congruent, secondary to "the means." 37. Advisory, congruent, primary to "by function." 38. Advisory, congruent, secondary to "by function." 39. Action, congruent, primary to "by function." 40. Action, congruent, secondary to "by function." 41. 42. 43. 44. 45- 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 65 Advisory, congruent, primary to "do-centralize." Advisory, congruent, secondary to ”de-centralize." Action, congruent, primary to "do-centralize." Action, congruent, secondary to "do-centralize." Advisory, congruent, primary to "cooperative." Advisory, congruent, secondary to "cooperative.” Action, congruent, primary to "cooperative." Action, congruent, secondary to "cooperative." Advisory, congruent, primary to "individual performance." Advisory, congruent, secondary to "individual performance." Action, congruent, primary to ”individual performance." Action, congruent, secondary to "individual performance." Advisory, congruent, primary to "exposure.“ Advisory, congruent, secondary to "exposure.” Action, congruent, primary to "exposure." Action, congruent, secondary to "exposure." Advisory, congruent, primary to "utilize." Advisory, congruent, secondary tO "utilize." Action, congruent, primary to "utilize." Action, congruent, secondary to "utilize." Advisory, congruent, primary to "as resource." Advisory, congruent, secondary to "as resource." 63. 64. 65. 66. 67. 68. 69. 70. 71. 72. 73. 74. 75. The 66 Action, congruent, primary to "as resource." Action, congruent, secondary to "as resource." Advisory, congruent, primary to "recognize in- dividual." Advisory, congruent, secondary to "recognize individual.” Action, congruent, primary to "recognize in- dividual." Action, congruent, secondary to "recognize in- dividual." Advisory, congruent, primary to "democratic." Advisory, congruent, secondary to "democratic." Action, congruent, primary to "democratic." Action, congruent, secondary to "democratic." Advisory concerns, divergent to the guidelines. Action concerns, divergent to the guidelines. Concerns outside the set. foregoing arrays were designed (l) to permit the tabulation of frequencies of certain classifications and inter-relationships from which tables could be developed or inferences drawn relating to the hypotheses, and (2) to provide the means to identify patterns of content, source, involvement, and sequence. Tabulation of freguencies. Frequency counts were taken to develOp three types Of tabulations Of data. 67 A. The number of concerns by year and type.2 1. Congruent concerns with a primary relation ship to: a. Guidelines to purpose. b. Guidelines to structure. c. Guidelines to manner. 2. Congruent concerns with a secondary relation- ship to: a. Guidelines to purpose. b. Guidelines to structure. c. Guidelines to manner. 3. Divergent concerns related to: a. Guidelines to purpose. b. Guidelines to structure. c. Guidelines to manner. B. The frequency of inter-relationship Of guidelines by year and type of concern. 1. Paired relationships.3 a. Congruent primary concerns for "curriculum" to another guideline to (1) purpose, (2) structure, and (3) manner. b. Congruent primary concerns for "resources" to (l) purpose, (2) structure, and (3) manner. 2Pages 126-134 of the Appendices. 3Pages 135-188 of the Appendices. CO d. e. f. g. h. i. j. k. 68 Congruent primary concerns for "teaching- learning" to (l) purpose, (2) structure, and (3) manner. Congruent primary concerns for "organization" to (1) purpose, (2) structure, and (3) manner. Congruent primary concerns for "communica- tion” to (l) purpose, (2) structure, and (3) manner. Congruent primary concerns for "in-service" to (l) purpose, (2) structure, and (3) manner. Congruent primary concerns for "morals" to (1) purpose, (2) structure, and (3) manner. Congruent primary concerns for "stability" to (l) purpose, (2) structure, and (3) manner. Congruent primary concerns for "the means" to (1) purpose, (2) structure, and (3) manner. Congruent primary concerns for "by function" to (1) purpose, (2) structure, and (3) manner. Congruent primary concerns for "do-centralize" to (1) purpose, (2) structure, and (3) manner. 1. me n. p. r. 69 Congruent primary concerns for ”COOperative" to (l) purpose, (2) structure, and (3) manner. Congruent primary concerns for "individual performance” to (1) purpose, (2) structure, and (3) manner. Congruent primary concerns for "exposure" to (l) purpose, (2) structure, and (3) manner. Congruent primary concerns for "utilize" to (l) purpose, (2) structure, and (3) manner. Congruent primary concerns for "as resource" to (l) purpose, (2) structure, and (3) manner. Congruent primary concerns for “recognition of individual" to (1) purpose, (2) structure, and (3) manner. Congruent primary concerns for "democratic" to (1) purpose, (2) structure, and (3) manner. 2. Relationship to three or'more other guidelines.3 a. b. Ce Congruent primary concerns for purpose. Congruent primary concerns for structure. Congruent primary concerns for manner. hPages 189-191 of the Appendices. 70 C. The frequency of inter-relationships of primary concerns for guidelines and acts of initiation, implementation, coordination, and evaluation by year and type of concern. 1. Paired relationships.5 a. Acts of initiation with congruent primary concerns for (1) purpose, (2) structure, and (3) manner. b. Acts of implementation with congruent primary concerns for (1) purpose, (2) structure, and (3) manner. c. Acts of coordination with congruent primary concerns for (l) purpose, (2) structure, and (3) manner. d. Acts of evaluation with congruent primary concerns for (l) purpose, (2) structure, and (3) manner. 2. Relationship of congruent primary concerns to two or more of the administrative acts Of initiation, implementation, coordination, and evaluation. a. Congruent primary concerns for purpose. 5Pages 192-203 of the Appendices. 6Pages 204-206 of the Appendices. 71 b. Congruent primary concerns for structure. c. Congruent primary concerns for manner. DevelOpment of tgbles. Tables of the rank order of the frequencies indicated above were develOped to disclose patterns Of relative concern for the guidelines to purpose, structure, and manner as groups and individually. These patterns were used for a subjective evaluation of the hypoth- eses and/or clues to discover other trends or patterns in the printed arrays, relating to content, source, involvement, and sequence . CHAPTER IV ANALYSIS OF DATA FROM THE CASE-STUDY DISTRICT Concerns (beliefs, recommendations, and actions) re- lating to the role of the central instructional office were analyzed in terms of the guidelines developed from educational literature. Data was drawn from records for the period Jan- uary 1962 through December 1966, a period Of five calendar ye are. Pupil enrollment. From January 1962 through December 1966 pupil enrollment in kindergarten through grade twelve increased over three fold--from 7,074 pupils to 21,641. The gross increase for the five years was 14,567 pupils. Large scale, commercial land-development which had begun just a few years earlier had become firmly established throughout large portions of the thirty-square miles of the school dis- trict. The accelerating annual increases in pupil enrollment 0f 1954 through 1961 reached a peak of 3,029 pupils for the calendar year 1962 and held an annual average of 2,900 pupils throughout the remainder of the five years, creating in 1966 at 3,214. As many as 700 new pupils arrived at the schools between October and June of a school year. The relatively large pro-school population in 1962 accounted for approximately 72 73 25 per cent of the growth; in-migration of families with children Of all ages and with a capacity to increase pre- school p0pulation steadily increased the influence of the pro-school group on the total annual growth to 50 per cent in 1966. During the five years, enrollment increased by 9,887 pupils in the elementary grades and by 4,680 in secondary. The five-year period was one in which growth had be- come an assured reality. ‘With land-develOpment continuing in several square miles of land zoned for residences, the citizens, Board of Education, and educational staff accepted continued increases in enrollment as a way of life. Care- fully drawn forecasts predicted a doubling of enrollment between 1966 and 1973. Profesgional staff. In January of 1962 approximately 290 full-time professional employees served as teachers and building or central Office administrators; in December Of 1966 these persons had increased to 1,000. Teachers assigned to buildings increased from approximately 260 to 940; teachers serving on the central Office staff as system-wide teachers on scheduled assignment to more than one building increased from 17 to 103. Building administrators increased from twelve to forty; central office instructional administrators from one to eight; other central office administrators from three to twelve; all administrators from sixteen to sixty. 74 Plgpp. In January 1962 pupils were accommodated in twelve buildings: ten elementary, one junior high (7-9) and one senior high. As Of December 1966 thirty-one buildings were in Operation: twenty-four, four, and three elementary, junior and senior high schools, respectively. Additions were under construction at twelve elementary locations; work- ing drawings were completed for three junior high schools: and planning committees were develOping educational specifi- cations for new elementary and senior high schools. I. The Role of the Central Instructional Office in January 1962 The role Of the central office in the administration Of instruction was primarily defined and maintained by (1) the acts of the Superintendent, one Director of Elementary Education and Special Services, and Committees Of the Ad- ministrative Staff as a whole, (2) the policies-regulations publication known as the Staff Handbook, and (3) the paper machinery detailed in a Handbook of Administrative Procedures. Purpose. The central Office accepted responsiblity to some degree for each of the guidelines to purpose. Curriculum was directly treated in terms of (l) phil- osophical objectives, (2) subjects for study in the elementary grades, (3) alcohol, narcotics and the flag, and (4) extra- curricular activities, picnics, and parties. Suggested time- allocations to elementary subjects sought to implement balance. 75 Concerns for curriculum were implied in the provision Of system-wide teachers Of art and music, speech correctionists, and remedial reading teachers. Tasks assigned a principal included the develOpment, implementation, and evaluation Of curriculum. This assigned task correlated with the fifth guideline to structure ("challenge the individual to perform") in that principals were urged, but not required, to develop building handbooks to expand the system-wide leadership at the building level. The central office supplemented access to learning resources through its film library, lists Of adapted texts, field trip procedures, special subject or service teachers previously mentioned, and suggestions in the Staff Handbook for the procurement of library materials. The central Office established commonality in tests used to measure mental maturity, achievement, and vocational aptitude. Other concerns, relating primarily to teaching- 1earning, included lesson planning, homework, pupil conduct, and evaluation of progress. Concerns for instructional organization were evident: (1) in the line-staff chart of the Staff Handbook, (2) in a charge to the principals to conduct staff meetings and attend grade level meetings, (3) in schedules for system-wide teachers, and (4) in the paper machinery itemized in other paragraphs. No job descriptions were in written form for central Office nor for building instructional personnel 76 except as tasks were detailed for the principal or central Office in a secondary way in field trip, promotion, inter- visitation, or other similar regulations. A concern for communications was evidenced by (l) the publication and distribution of minutes for committees and staff meetings, (2) the definition of uniform marks (grading codes) to be used throughout the district, (3) the require- ment of an annual Open house for pupil exhibits at each school, (4) the regular observance of American Education Week, and (5) an annual report from each teacher to the Superintendent. In-service education was reflected in September ses- sions for the orientation of new teachers, pre-school con- ferences for all teachers, released-time for local system-wide institutes, and the provision of local credit courses for teachers and administrators. The "in-service" and "morale" guidelines (sixth and seventh to purpose) were inter-related in the orientation provided for the new and returning, and the provisions for self-evaluation and intervisitation. The procedures for involvement of parent, child, teacher, principal, and Superintendent in questions of non- promotion involved morale, stability during change, and com- munications. Concerns for stability were also evident in provisions for the orientation of parents and their kinder- garten children to the school, and of eighth graders to high school. 77 Structure. Definite organization was provided as the means to achieve the foregoing central office purposes. Principals were directly responsible to the Superintendent for the instructional program. The Director of Elementary Education and Special Services was in a staff relationship to principals and in line to the Superintendent. The Staff Handbook advised teachers to send complaints to the Super- intendent; the form, "Teacher's Annual Report," also provided the means for communications--a report via the principal to the Superintendent. The Staff Handbook was a primary means for the com- munication of central office concerns to each staff member. It detailed procedures for intervisitation, enrollment Of kindergarten children, and field trips. Preprinted forms organized communication from one teacher to the next on promotion, from teacher to Superintendent on non-promotion, and from parent to teacher for kindergarten children. Organization ”by function" placed the principal in charge Of the total instructional program in each building, and the Director of Elementary Education and Special Services as Coordinator of the several teachers available for special- ized system-wide services. This organization was de-centralized in that each building unit had the responsibility to operate an instructional program. In the absence of regulations specifi- cally governing a topic, considerable latitude could be exercised on the initiative of the individual or building *-——____ 78 staff. The role of the central office was, evidently3to 'treat those aspects of instruction in which regulated pro- cedmues were considered of value or necessary. In these there were several written delegations: 1. Certification of personal attendance of confer- ences scheduled during released-time was dele- gated to teachers.1 2. Determination of a need for intervisitation was delegated as a cooperative decision of teacher, principal, and Director of Elementary Education and Special Services. Reports of the visit were to the Superintendent.2 3. The principal participated "in curriculum develOp- ment studies and in appraisal of the instructional program,"3 organized staff meetings, worked with individual staff members in improving their work, did demonstration teaching, or arranged for demonstration teaching by another staff member.“ 4. The elementary supervisor prepared an apprOpriate news release announcing the round-up (kindergarten) 1Regulation #1131/2, Staff Handbook. 2Regulation #4131/4, Staff Handbook. BRegulation #6122/3, Staff Handbook. hRegulation #6127, Staff Handbook. 79 and inviting parents to attend for the after- noon selected by each elementary school. An enrollment blank, health card, and instruction sheet were mailed by the central office.5 5. The teacher endeavored "to establish a wholesome classroom atmosphere."6 If necessary, the teacher removed a youngster to send him to the principal's Office. Corporal punishment was "administered only in the most severe situa- tions and then only if approved by the principal and witnessed by him."7 6. Promotion and retention were delegated to the teacher and principal in keeping with specified procedures. 7. Decisions to plan extra-curricular activities and the dress and activities for parties within specified hours were delegated to local schools. 8. Planning of field trips was delegated to the teacher and principal: approval was by Super- intendent. 5Regulation #6136, Staff Handbook. 6Regulation #6141/4, Staff Handbook. 7Regulation #6141/4, Staff Handbook. 80 9. Selection of supplies was delegated to the teacher and principal with approval "in terms of funds available" at the central office.8 Orientation of staff new to the district and pre- school orientation itself had become the function of the building principal rather than of the central office. Ag_ppp committees implemented cooperative effort of central and building offices in the foregoing delegation. Similarly, ad hog or standing committees and the total Administrative Staff regularly provided the COOperative means to make text book adoptions, establish audio-visual procedures, revise student records, change regulations, or initiate and imple- ment released-time in-service education. The foregoing cooperative efforts were likely not primarily designed for "continuous exposure to relevant stimulin (sixth guideline to structure), but did provide the means to education essential to professionals Of a rapidly growing district, individuals destined to face greater chal- lenges for individual performance than were then evident. Teachers were provided limited exposure to system-wide in- struction through occasional grade-level meetings for all teachers. Two of the buildings had accepted the Superintend- ent's challenge to supplement system-wide regulations with ¥ 8Regulation #6135/1, Staff Handbook. 81 building handbooks. The Opportunity for initiative, creativ- ity, and leadership on a building level with central Office assistance had been Opened. ,Mgpppp. The philoSOphy of the guidelines to manner of Operation of the central office was evident in the simple line-staff organization and schedule of meetings of the thir- W .02”. teen building and central office instructional administrators. The regular monthly meetings of the Administrative Staff with inter-face confrontation of principals, Superintendent, Director of Elementary Education and Special Services evi- denced faith in group process. Reports of committees were discussed; simple motions Often changed or established regu- lations or services. The importance of building administra- tors was certainly recognized. Teacher contribution was evi- dent in text book adOption studies, the planning of new plant, and the develOpment and implementation of system-wide in- service. The central Office role as a resource was evident (1) in a limited audio-visual library, (2) through speech correction and diagnostic services in Special Education, (3) in a workshOp to upgrade the effectiveness of existing and prospective principals for leadership on the building level, and (4) through the personal efforts of the Superintendent and Director of Elementary Education and Special Services to counsel with individuals, committees, and staff groups. 82 II. Concerns During Five Years of Rapid Growth Over 2,000 items of data were drawn from records of the district as concerns for the role of its central office for instruction. Classification and processing of the data as outlined in Chapter III was summarized in the tabulations of frequencies printed on pages 126 through 206 of the ap- pendices. Frequency counts were essentially of three types: (1) the number of concerns related to each guideline, (2) the number of paired relationships of a primary concern for a given guideline with a concern for another guideline or administrative act, and (3) the number of primary concerns for guidelines inter-related in a given data item with two or more administrative acts or three Or more concerns for other guidelines. Tables of rank order were developed to high-light patterns in the three types of counts. Evidence was drawn from the tabulations of frequencies and the rank order tables to support or refute the hypotheses. III. Evidence Relating to Hypotheses Hypotheses Regarding the Total Set The frequency of concerns congruent to the gpidelines overwhelmingly exceeded divergent concerns. Nine thousand three hundred thirty-seven relationships to guidelines were recorded. Only one hundred seventy-seven of these were divergent.9 Thus, 9,160, or over ninety-eight per cent were 9Pages 152-134 of the Appendices. 83 deemed in agreement with the guidelines. Action goncerns exceeded advisory. Action consistently exceeded advice in the predominant congruent concerns. Di- vergent concerns were more Often advisory with a ratio of three to two in favor Of advice. The rare instances in p which advice exceeded action occurred for single years in 5 A single guidelines to structure. The ratio of action to r advice ranged from an average high of three to one for manner to a low Of two to one for structure; from a high of fourteen to one for "stability” to a low Of 1.3 to l for "by function." Table 1.--Rank order of ratio of action to advisory concerns Set of congruent primary concerns Highest to lowest ratios, left to right All, 1962-1966 Manner (3.2) Purpose Structure (2.1) For manner ”As resource" -- ”Recognize In- (5.1) dividual" (1.6) For purpose "stability" -- "Or anization” (14.0) 11.8) For structure "Ind. per- -- ”By function" fOfmanSe" (1-3) 5.5 Indizidual concerns in the administration of instruc- tion involzed several guidelines and administrative acts. Ad- ministration Of instruction in the case-study district was a process in which beliefs, recommendations, and actions were complex. Items Of data Often involved pairs or clusters of 84 relationships to guidelines and the administrative acts of initiation, implementation, coordination, and evaluation. Approximately 2,000 beliefs, recommendations, and actions involved more than 9,000 primary and secondary relationships to guidelines and 6,700 to administrative acts.10 Over 30,000 paired relationships of guidelines existed for primary concerns alone.11 The tabulations Of data included in the appendices reveal the extent to which concerns bearing a prflmary relationship to individual guidelines were also related to other individual or groups of guidelines or administrative acts for each and all years. Rank-order tables were developed from'the tabulated data to identify the re- lative frequency Of the inter-relationship of the guide- lines and acts throughout the five-year period. Mozg goncepps were relatgd to mannpr than to struc- ture. In the aggregate of all concerns, concerns for manner exceeded those for structure, as illustrated in Table 2. Hzppthggeg Regarding Congruent Concgrng for Puppose, Structure, W The data of Tables 3, 4, and 5 support all hypotheses regarding the frequencies of concerns congruent tO purpose, structure, and manner. E 10 Pages 126-131 and 192-203 Of the Appendices. 11Pages 135-188 of the Appendices. 85 Table 2.--Rank order Of number of concerns for purpose, structure, and manner Set Highest to lowest frequency, left to right Congruent ’ 1962 Purpose Manner Structure 2 1963 Purpose Manner Structure 1964 Purpose Manner Structure P 1965 Purpose Manner Structure 1966 Purpose Manner Structure All Purpose Manner Structure Divergent All Purpose Structure Manner 1. The combined frequencies Of concerns for the fourth and fifth guidelines to purpose ("organization and communications”) exceeded the frequency of concerns for any other two guidelines to purpose. 2. The frequency of concerns for "morale” and ”sta- bility," the seventh and eighth guidelines to purpose, had a lesser frequency than those for any other two guidelines to purpose. 3. Concerns relating to "the means" predominated among the concerns for structure; "individual performance" was the least frequent concern among those for structure. 4. "Utilize the structure" was the most frequent manner of Operation; "recognition of the individual," the least frequent. 86 Table 3.--Rank order of the number Of congruent concerns for purposes Set of concerns Highest to lowest frequency, left to right Primary relationship *P-4 P-2 P-5 P-1 P-6 P-3 P-7 P-8 Secondary relationship P-4 P-3/5 - P-1 P-2 P-7 P-6 P-8 All Of above P-4 P-2 P-5 P-1 P-3 P-6 P-7 P-8 *Entry indicates guideline and number assigned in Chapter II, 4th guideline to purpose, etc. Table 4.--Rank order of the number of congruent concerns for structure —-—.——.—‘————-——.-——-.— ._——_.._.—_._—_.__. _ _ -_. ..._._______—__- Ha—a __ ___ _-...—._—_. _.___—_. _ _‘ Set of concerns Highest to lowest frequency, left to right Primary relationship S-l S-4 S-6 S-2 S-3 S-5 Secondary relationship S-4 S-6 S-5 S-3 S-2 S-l All of above S-l S-4 S-6 S-2 S-3 S-5 Table 5.--Rank order of the number of congruent concerns for manner Set of concerns Highest to lowest frequency, left to right w Primary relationship .M-1 M-2 M-4 ‘M-3 Secondary relationship M-2 M-3 M-4 M-1 All of above M-1 M-2 M-4 M-3 87 Hypothesis Regarding Divgrgent Concerns The hypothesis that divergent concerns would exist primarily in "cooperative" structure, "democratic” group process, and "recognition of the individual" was not supported. A total of twenty-nine advisory and action concerns related to the three guidelines above. Three other guidelines, "or- ganization,“ "communication,” and "the means" totaled seventy- three relationships to divergent concerns. Problems in definition of roles and line-staff relationships, methods Of selection Of members of system-wide committees, and the approval of conference attendance were typical content Of divergent concerns. Hypothesps Regarging Administrative Acts Concerns involving implementation totaled 2,841; initiation, 2,621; coordination, 708; and evaluation, 69412 frequencies in agreement with the hypotheses that: (1) act of implementation would predominate, (2) initiation would be nearly comparable to implementation, and (3) evaluation would be the least prevalent Of the acts. However, the small difference in count for coordination and evaluation indicates little, if any, true lesser concern for evaluation. Hzppthepeg Regarding Involvement Of Persons The two hypotheses regarding involvement of persons 12Pages 192-203 Of the Appendices. " Kin-cw 88 called for evidence of group process throughout the period with increasing evidence that teachers were included in the groups concerned with central office administration Of in- struction. Data on pages 127 and 128 Of the appendices indi- cates a sustahned increase in the number of action concerns in "cOOperative" structure, "exposure,” and “democratic" group process. Table 3 indicates ”COOperative" structure L in second rank and "exposure" in third among the guidelines to structure . Table 6 below presents the number of concerns recorded as stemming from groups, only of administrators, and from groups involving teachers or administrators and teachers. The involvement Of teachers in group process relating to the role of the central office during '65 and '66 appears to have doubled.over that Of '62 and '63.‘ Table 6.--Relative involvement Of teachers in group process .-————. —-* Group 1962 and 1963 ”fl.“ ._ ___ 1965 and 1966 Administrators only 13 56 Teachers and administrators 6 55 Ratio, T/A 0446 098 89 IV. Other Patterns Other patterns stemmed from the study of the pairing and clustering of concerns related to individual data items and from concerns outside the set. Rank order Of pairs and clusters was established to determine relative attention to '_ elements (the individual guidelines) of purpose, structure, and.manner and to all guidelines of each group Of guidelines-- p purpose, structure, and manner. Changing and enduring rank orders were noted. Paizipg of Concerns The rank order of the frequency of pairing Of con- gruent primary concerns for each guideline with each other guideline and with the several administrative acts is shown in Table 7, 8, 9, 10, 11, and 12 which follow. Pgttepps in the pair; of gpidelineg gpd administrgtive gppp. Except for concerns related to "morale," concerns for all individual guidelines paired most frequently with "or- ganization“ as compared to their pairing with other guide- lines to purpose. Concerns for all guidelines most frequently paired with "the means" when pairing with guidelines to struc- ture and least frequently with "do-centralize." The pre- vailing pattern of pairs with guidelines to manner was with "utilize the structure." Concerns for "individual perform- ance,” ”cooperative," "stability," and "morale" broke the pattern to pair most frequently with "as resource." ble .--Rank order of paired relationships of congruent Ta 7 primary concerns with guidelines to purpose Set of concerns Highest to lowest frequency, left to right P-1: P-2: P-3: P-4: P-5: P-6: P-7: P-8: S-l: S-2: S-3: 3-4: S-5: S-6: M-1: M-2: M-3 : n+8: "Curriculum" ”Resources” "Teaching- Learning” “Organization” "Communication” ”In-service" "Morale" "Stability" ”The Means" “As Function" "De-centralize" “Cooperative” ”Individual Performance” ”Exposure" “Utilize" ”As Resource" ”Recognize Individual" “Democratic” P-4 P-4 P-4 P-2 P-4 P-4 P-4 P-4 P-4 P-4 P-3 P-1 P-1 P-5 P-1 P-2 P-5 P-5 P-2 P-2 P-5 P-2 P-2 P-3 P-2 P-1 P-2 P-5 P-6 P-2 P-2 P-2 P-5 P-2 P-2 P-1 P-1 P-1 P-7 P-1 P-5 P-5 P-5 P-3 P-3 P-1 P-8 P-l/6 P-1 P-1 P-3 P-1 P-1 P-2 P-5 P-3 P-2 P-5 P-6 P-6 P-6 P-3 P-3 P-3 P-5 P-1 P-3 P-7/8 P-7 P-8 P-8 P-8 P-7 P-6 P-6 P-6 P-6 P-6 P-6 P-8 P-7 P-7 P-7 P-7 P-3 P-7 P-8 P-7 P-8 P-8 P-8 P-8 P-8 P-8 P-8 P-8 91 Table 8.--Rank order of paired relationships Of congruent primary concerns with guidelines to structure Set Of concerns Highest tO lowest frequency, left to right P-l: "Curriculum" 3-1 3-6 s-a 3-5 8-2 3-3 P-2: ”Resources" s-1 8-4 3-6 3-2 s-3/5 - P-3: ”Teaching- Learning" S-l S-6 S-4 S-5 S-3 S-2 P-4: "Organization" S-l S-4 S-2 S-3 S-6 S-5 P-5: "Communication” S—l S-6 S-4 S-5 3-3 S-2 P-6: "In-service” S-l S-4 S-6 S-5 S-3 S-2 P-7: ”Morale” S-l S-6 S-5 S-4 S-3 S-2 P-8: "Stability” s-1 8-6 3-4 s-s s-2/3 - S-l: "The Means" S-4 S-6 S-2 S-5 S-3 3-2: ”As FUDction” S-l S-4 3-5 S-3 3-6 s-3: "De-centralize” S-l s-z. s-2 s-5/6 - S-4: "Cooperative" S-l S-6 3-5 S-3 S-2 S-5: ”Individual Performance" S-l S-4 S-2 S-6 S-3 S-6: ”Exposure S-l S-4 S-5 S-2 S-3 M-l: "Utilize" S-l S-4 3-6 S-2 S-S S-3 IM-Z: "As Resource" S-l S-4 S-6 S-S S-S 3-2 M-3: ”Recognize Individual" 3-1 3-4 3-5 3-6 3-3 S-Z M94: ”Democratic” S-l S-4 3-6 S-S S-3 S-2 _‘ 92 Table 9.--Rank order Of paired relationships of congruent primary concerns with guidelines to manner Set of concerns ‘— Highest to lowest frequency, left to right P-l: "Curriculum" M-1 M-2 M-4 M-3 P-2: ”Resources" M-1 M-2 M-4 M—3 P-3: ”Teaching- Learning M-1 M-2 M-4 M-3 P-4: ”Organization" M-1 M-2 M-4 M-3 P-5: “Communication" M-1 M-2 M-4 M-3 P-6: ”In-service" M-1 M-2 M-4 M-3 P-7: "Morale" M-2 M-1 M-3 M-4 P-8: "Stability“ M-2 M-1 M-4 M-3 S-l: "The Means" M-1 M-2 M-4 M-3 S-2: ”As Function" M-1 M-2 M-4 M-3 S-3: ”De-centralize" M-1 M-2 M-4 M-3 S-4: "COOperative" M-2 M-1 M-4 M-3 S-5: ”Individual Performance" M-2 M-1 M-4 M-3 S-6: "Exposure" M-1 M-2 M-4 M-3 M-1: ”Utilize" M-2 M-4 M-3 - M-2: ”As Resource" M-1 M-4 M-3 - M-3: "Recognize Individual" M-1 M-2 M-4 - M-4: "Democratic" M-1 M-2 M-3 - 93 Table 10.--Rank order Of frequency Of paired relationships of congruent primary concerns for purpose with administrative acts W Set of concerns Highest to lowest frequency, left to right With Initiation With Imple- mentation With Coordina- tion With Evaluation With All Acts P-4 P-4 P-2 P-4 P-1 P-5 P-5 P-4 P-1 P-6 P-5 P-1 P-3 P-3 P-6 P-3 P-3 P-6 P-5 P-3 I- P-7 P-8 P-7 _ ! P-8 P-7 P-7 P-8 P-7/8 - Table ll.--Rank order of frequency of paired relationships Of congruent primary concerns for structure with administrative acts Set of Concerns With Initiation With Implementati With Coordination With Evaluation With All Acts Highest to lowest frequency, left to right on S-l S-l S-l S-l S-l S-4 3-4 3-4 3-4 3-4 S-2 S-6 S-6 S-6 S-6 S-6 S-5 3-3 S-2 S-2 5-5 S-2 S-2 3-5 3-5 3-3 3-3 S-5 3-3 3-3 9h Table 12.--Rank order of frequency of paired relationships of congruent primary concerns for manner with administrative acts W Set of concerns Highest to lowest frequency, left to right With Initiation M-1 M-2 M94 Mp3 With Implementation M-1 M-2 M-h M93 With Coordination M-1 M-2 M—h M-3 With Evaluation M-1 M-2 M—3 MFA With All Acts M-1 M-2 M-3 M-z, The pairing of concerns for purposes with administra- tive acts (Table 10) most frequently involved the defining of roles ("organization"), secondly, implementing access to "resource," and thirdly, attention to I'curriculum." Similarly, Table 11 indicates that the administrative acts dealt pri- marily with providing "the means" to "cOOperative" effort and least frequently with "de-centralization.“ Among con— cerns for manner of operation (Table 12) initiation, imple- mentation, coordination, and evaluation were primarily evi- dent in the "utilization" of the structure ”as a resource." Rank-order of pairs as groups. The rank order of pairing of congruent primary concerns for each guideline with other guidelines as groups (purpose, structure, and manner) is shown in Tables 13, lb, and 15. Table 16 ranks the fre- quency of groups of pairs of congruent primary concerns and each administrative act. “"P‘IWP 95 Table 13.--Rank order of paired relationships of congruent primary concerns for purpose with other guide- lines of groups Set of concerns Highest to lowest frequency, left to right "Curriculum" 1962 Purpose Structure Manner 1963 Purpose/Manner - Structure l96h Manner Purpose Structure 1965 Purpose Manner Structure 1966 Purpose Manner Structure All Purpose Manner Structure "Resources" 1962 Manner Purpose Structure 1963 Manner Purpose Structure l96h Manner Purpose Structure 1965 Purpose Manner Structure 1966 Manner Purpose Structure All Manner Purpose Structure "Teaching-Learning" 1962 Manner Purpose Structure 1963 Purpose Manner Structure 1964 Purpose Manner Structure 1965 Purpose Manner Structure 1966 Purpose ‘Manner Structure All Purpose Manner Structure "Communication" 1962 Purpose Structure Manner 1963 Purpose Manner Structure 196A Purpose Manner Structure 1965 Purpose Manner Structure 1966 Purpose Manner Structure All Purpose Manner Structure "In-Service" 1962 Purpose Structure Manner 1963 Manner Purpose Structure l96h Manner Purpose Structure 1965 Purpose Manner Structure 1966 Purpose Manner Structure All Purpose/Manner - Structure 96 Table 13.--Continued Set of concerns Highest to lowest frequency, left to right "Morale" 1962 - - - 1963 Structure Manner Purpose l96h Purpose Manner Structure 1965 Purpose/Manner - Structure 1966 Purpose Manner Structure All Purpose Manner Structure "Stability" 1962 Purpose Structure Manner 1963 Structure/Manner - Purpose 1964 Purpose Manner Structure 1965 Purpose Manner Structure 1966 Purpose Manner Structure All Purpose Manner Structure 97 Table lh.--Rank order of paired relationships of congruent primary concerns for structure with other guide- lines as groups m Set of concerns Highest to lowest frequency, left to right L "Means" 1962 Purpose 1963 Purpose l96h Purpose 1965 Purpose 1966 Purpose All Purpose "By Function" 1962 Purpose 1963 Purpose 196A Purpose 1965 Purpose 1966 Purpose All Purpose "De-centralize" 1962 Purpose 1963 Purpose 1964 Purpose 1965 Structure 1966 Purpose All Purpose "Cooperative" 1962 Purpose 1963 Purpose l96h Purpose 1965 Purpose 1966 Purpose All Purpose "Individual performance" 1962 Purpose 1963 Purpose/Structure l96h Purpose 1965 Purpose 1966 Structure All Purpose "Exposure” 1962 Purpose 1963 Purpose 1964 Purpose 1965 Purpose 1966 Purpose All Purpose Structure Manner Manner Manner Manner Manner Structure Structure Structure Structure Structure Structure Structure Structure Manner Purpose Structure Structure Structure Manner Manner Manner Manner Manner Structure Structure Manner Purpose Structure Structure Manner Manner Manner Manner Manner Manner Structure Structure Structure Structure Structure Manner Manner Manner Manner Manner Manner Manner Manner Structure Manner Manner Manner Manner Structure Structure Structure Structure Structure Manner Manner Manner Structure (Manner Manner Manner Structure Structure Structure Structure Structure 98 Table lS.--Rank order of paired relationships of congruent primary concerns for manner with other guide— lines as groups Set of concerns Highest to lowest frequency, left to right "Utilize" 1962 Purpose Structure Manner 1963 Purpose Structure Manner 196A Purpose Structure Manner 1965 Purpose Structure Manner 1966 Purpose Manner Structure All Purpose Manner Structure ”As Resource" 1962 Purpose Structure Manner 1963 Purpose Structure Manner 1964 Purpose Structure Manner 1965 Purpose Structure Manner 1966 Purpose Manner Structure All Purpose Structure Manner ”Recognize individual" 1962 Purpose Manner Structure 1963 Purpose Structure Manner 196A Purpose Structure manner 1965 Purpose Structure Manner 1966 Purpose Manner Structure All Purpose Manner/Structure - "Democratic" 1962 Purpose Structure Manner 1963 Purpose Manner Structure 1964 Purpose Structure Manner 1965 Purpose Manner Structure 1966 Purpose Manner Structure All Purpose Manner Structure 99 Table 16.--Rank order of frequency of paired relationships of congruent primary concerns with acts of initi- ation, implementation, coordination, and evaluation W Set of concerns Highest to lowest, left to right With Initiation 1962 Purpose Manner Structure 1963 Purpose Structure Manner 1964 Manner Structure Purpose 1965 Manner Purpose Structure 1966 Manner Purpose Structure All Manner Purpose Structure With Im lementation l9 2 Purpose Manner Structure 1963 Purpose manner Structure .l96h Purpose Manner Structure 1965 Purpose Manner Structure 1966 Purpose Manner Structure All Purpose Manner Structure With Coordination 1962 Purpose Manner Structure 1963 Purpose Manner Structure 1964 Manner Purpose Structure 1965 Manner Purpose Structure 1966 Manner Purpose Structure All Manner Purpose Structure With Evaluation 1962 Purpose Manner Structure 1963 Purpose Manner Structure 1964 Manner Purpose Structure 1965 Manner Purpose Structure 1966 Manner Purpose Structure All Manner Purpose Structure 99 Table 16.--Rank order of frequency of paired relationships of congruent primary concerns with acts of initi- ation, implementation, coordination, and evaluation Set of concerns Highest to lowest, left to right With Initiation 1962 Purpose Manner Structure 1963 Purpose Structure Manner 196A Manner Structure Purpose 1965 Manner Purpose Structure 1966 Manner Purpose Structure All Manner Purpose Structure With Im lementation 19 2 Purpose Manner Structure 1963 Purpose Manner Structure .1964 Purpose Manner Structure 1965 Purpose Manner Structure 1966 Purpose Manner Structure All Purpose Manner Structure With Coordination 1962 Purpose Manner Structure 1963 Purpose Manner Structure l96h Manner Purpose Structure 1965 Manner Purpose Structure 1966 Manner Purpose Structure All Manner Purpose Structure With Evaluation 1962 Purpose Manner Structure 1963 Purpose Manner Structure 196A Manner Purpose Structure 1965 Manner Purpose Structure 1966 Manner Purpose Structure All Manner Purpose Structure lOO Patterns in the rank-orde£_9£_ggpups of pairs. When all years were considered, concerns for guidelines to purpose were more frequently paired with a concern for an individual guideline than were those to manner or structure. However, primary concerns for "resources" and "in-service" deviated a by being related equally and more frequently, respectively, to manner; "organization” by pairing more often with guide- i lines to structure than either other group. I ‘5 ' Guidelines to manner were most often in second place and those to structure in third. Reversals to the pattern were evident for "organiation," "by function," "de-centralize," ”individual performance" and "as resource." Except for second place pairing with initiation, concerns for structure were consistently in third place with respect to association with an administrative act. Concerns for manner predominated in relationships to initiation, coor- dination, and evaluation. Clustering of Concerns The complexity of concerns for the role of the central instructional office was evident in the frequency of clusters of relationships for single data items. Table 17 indicates the rank order of individual guidelines to purpose, structure, and manner within each group in terms of their relationship to three or more other guidelines of the total set of eighteen. Table 18 indicates a similar rank order for relationships to two or more of the administrative acts. Tables 19 and 20 lOl indicate the rank-order by groups of guidelines for the same clustering with three or more guidelines and two or more ad- ministrative acts, respectively. Table l7.--Rank order of frequency of relationship of con- V gruent primary concerns with three or more guide- é lines of the total set of eighteen ‘ Set of concerns Highest to lowest, left to right ' Manner M-1 M-2 M-t. M-3 Purpose P-l. P-2 P-5 P-1 P-6 P-3 P-7 P-8 Structure S-l S-h S-6 S-Z S-3 S-5 Table 18.--Rank order of frequency of relationship of indi- vidual congruent primary concerns with two or more acts of initiation, implementation, coordina- tion and evaluation Set of concerns Highest to lowest, left to right Manner M-1 M-2 M-l. M-3 Purpose P-4 P-2 P-1 P-5 P-6 P-3 P-8 P-7 Structure S-l S-h S-6 S-Z S-5 S-3 Patterns in the clusters. The rank order for clusters of guidelines and clusters of administrative acts were identi- cal for guidelines to manner; differed by reversal of the two least prevalent in structure; by reversal of third and fourth places and of seventh and eighth places respectively in purpose. 102 Table l9.--Rank order of frequency of relationship of con- gruent primary concerns with three or more guide- lines W Set of concerns Highest to lowest, left to right 1962 Structure Purpose Manner 1963 Manner Purpose Structure 196A Manner Purpose Structure 1965 Purpose Manner Structure 1966 Manner Purpose Structure All Manner Purpose Structure Table 20.--Rank order of frequency of relationship of groups of congruent primary concerns with two or more acts of initiation, implementation, coordination and evaluation Set of concerns Highest to lowest, left to right 1962 Purpose Manner Structure 1963 Manner Purpose Structure l96h Manner Purpose Structure 1965 Manner Purpose Structure 1966 Manner Purpose Structure All Manner Purpose Structure One pattern predominated for clusters of concerns for guidelines as groups: first rank, manner; second rank, purpose; third, structure. Changing Rank Order Primary concerns for "resources" as a central office purpose exceeded concerns for "organization" during 1962; but relative positions reversed in 1963 through 1966.13 Acts of 13Page 126 of Appendices. 103 initiation exceeded acts of implementation during 1962, 1963, and 1964, but reversed relative attention for 1965, 1966, and as a whole for all five years.lh All administrative acts increased four-fold during the five years with the most evident trend a lesser emphasis E upon initiation in the last two years and an acceleration in evaluation. Enduring Rank Order During the five-year period the relative positions of the three major categories of guidelines remained the same; purpose, manner, and structure. Concerns for structure increased three-fold; purpose, four-fold, and manner, by five times. Attention to "curriculum," ”organization" and "communication," exceeded the average growth in concerns for purpose. The "means" increased well in excess of the average for concerns for structure. Concerns for the four guidelines to manner maintained a consistent rank order throughout the five years even though "democratic” group processes increased to over nine hundred per cent of its 1962 level.15 ancgrns Outside the Set Thirteen tasks not implied by the guidelines to purpose nor rightly in the province of an instructional office ¥ 1l’Pages 192-203 of Appendices. 15Pages 126-188 of Appendices. 104 on the basis of functional considerations were assigned or performed by central office instructional personnel. Their content was more closely related to business, personnel, or child accounting offices. CHAPTER V A TOTAL VIEW The study attempted to provide a comprehensive, R theoretical approach to the persistent problem which faces I every public school district: defining the role of its central office for the administration of instruction. I I. Summary of Project Guidelines were develOped from educational liter- ature to define the general nature of administration, the particular functions (purposes) of a central instructional office, the means (structures) to assure their accomplishment, and the performance characteristics (manner of Operation) of central office personnel. These guidelines were interpreted in terms of the recorded beliefs, recommendations, and actions of persons concerned with the role of the central instruc- tional office in a public school district during a five—year period of rapid growth. Three guidelines identified the general nature of administration as (1) encompassing the total process through which the learning goals are achieved, (2) including all persons, factors, or considerations having significant impact uDon attainment of the goals, and (3) involving acts of initiation, implementation, coordination, and evaluation. 105 106 Eight guidelines encompassed the essential pur- poses: (l) attention to curriculum, (2) access to learning resources, (3) effectiveness of teaching-learning, (h) defi- nition of the roles, (5) provision for communication, (6) i improvement of employee competence, (7) safeguarding of fa morale, and (8) sustaining of stability. Six guidelines outlined the structures as (l) the means to achieve purpose, (2) functionally organized, (3) de-centralized, (A) cooperative, (5) challenging, and (6) stimulating. Four guidelines to manner of Operation suggested that central instructional personnel (1) utilize established structures, (2) be a resource, (3) recognize individuals, and (A) remain committed to the democratic group process. Over 2,000 concerns (beliefs, recommendations, and acts) relating to the role of the central instructional office were classified in terms of (1) their relationship to each of the guidelines to purpose, structure, and manner, (2) whether they involved initiation, implementation, coor- dination, and/or evaluation, and (3) the year of occurrence. The role of the central office in an expanding school district was identified as one: (1) primarily of initiation and implementation, (2) of action in organizing and providing resources in media, curriculum, teaching- learning, and in-service education, (3) calling for a steady flow of information and deliberations, and (h) favoring 107 democratic involvement. The data supported hypotheses that: 1. 2. 3. h. 5. 6. 7. 9. 10. Concerns would be predominately congruent to the guidelines. Action would exceed advice. Concerns in the administration of instruction would each involve several guidelines and administrative acts. Concerns for organization and communication would exceed the combined concerns for any other two guidelines to purpose. Concerns for "morale" and "stability" would be the two least frequent among those to purpose. Concerns related to "the means" would predominate and "individual performance" would be the least frequent among concerns for structure. "Utilize" the structure would be the most frequent manner Of Operation and "recognition of the individual" the least frequent. Concerns for manner would exceed those for struc- ture. Acts Of implementation would predominate. Acts of initiation would be comparable in number to those Of implementation, and 108 11. A strong commitment to group process would be evident tending toward greater involvement of teachers during the five years. Two hypotheses were not supported: (1) that diver- gent concerns would appear primarily in "COOperative” struc- tures, "democratic" group process and "recognition Of the individual" and (2) that concerns for evaluation would be fewer than those for all other administrative acts. II. Unanswered Questions By intent the project did not attempt to evaluate the effectiveness of the administration of instruction in the case-study district, nor to determine, for example, whether structures designed for certain outcomes fulfilled expecta- tions in the perceptions Of personnel. The profiles developed and the many arrays of concerns, however, did raise several unanswered questions worth careful consideration. 1. Did the low frequency of de-centralization indicate merely that formal job descriptions had not yet been established in written form for building principals? Did it imply that evidence of inter-relationships of central Office and build- ings was not plentiful in sources Of record used in the study? 2. Was the lower frequency Of "advisory" in relation to "action" concerns normal for a growing school district? Did this, perhaps, imply that 109 de-centralization in vital areas had kept recom- mendations from cluttering channels as they moved to higher levels and thus not appearing in sources Of data used? Were so many items Of administration being handled in group meetings involving all concerned, that recommendations were chiefly verbal and resulted in action not requiring approval of higher bodies? 3. Would the detailed study Of the content of the concerns in the printed arrays reveal that pro- cedures not adequately reduced to paper machinery or inadequately understood or implemented per- petuated repeated memos on the same tOpic? h. Did the expectation that concerns divergent tO "cooperative" structure, "democratic" group process, and "recognition Of the individual" would exist in greater frequency than those divergent to other guidelines indicate that the author's suspicion was actually unfounded; or was, perhaps, based upon attitudes that divergent actions or beliefs existed in some central Office departments? Did the unmet hypothesis indicate that evidence in these regards is not usually recorded, but is evident in unrecorded acts and attitudes? 110 III. Conclusions The total investigation sought to define the appro- priate role for the central Office for instruction. The development of the guidelines summarized the position of educational literature on the question. The case study, through its analysis of how the guidelines related to an Operating school district, sought insight into generalized uses or values of the guidelines. Reflective consideration of the congruence of the data as a whole to the guidelines, the support of the several hypotheses, and the inter-relation- ships and rank orders evident in the analysis prompted con- clusions that: l. The guidelines constitute a set Of principles which fit the concerns of educators in real school situations. 2. The study of their detailed relationships to the Operational scene yields a valuable profile of the role of the central instructional office. 3. The profile provides the means to assess the logical or desirable nature of that role and to make interpretations which go beyond the profile itself. Guidelines as an appropgigte set of principle . All guidelines were found applicable to administration of instruc- tion in an Operating district. The guidelines fitted the 110 III. Conclusions The total investigation sought to define the appro- priate role for the central Office for instruction. The development of the guidelines summarized the position of educational literature on the question. The case study, '— through its analysis of how the guidelines related to an Operating school district, sought insight into generalized uses or values Of the guidelines. Reflective consideration of the congruence of the data as a whole to the guidelines, the support of the several hypotheses, and the inter-relation— ships and rank orders evident in the analysis prompted con- clusions that: l. The guidelines constitute a set Of principles which fit the concerns Of educators in real school situations. 2. The study Of their detailed relationships to the Operational scene yields a valuable profile of the role of the central instructional Office. 3. The profile provides the means to assess the logical or desirable nature of that role and to make interpretations which go beyond the profile itself. Guidelines as an apLI'OprLarte set Of principles. All guidelines were found applicable to administration of instruc- tion in an operating district. The guidelines fitted the lll real experiences of a school district. As well, the congru- ence of beliefs and recommendations Of practicing educators to the guidelines further validated the apprOpriateness Of A set Of principles which embodies the the guidelines. concerns typical of a school district and one in keeping with the value systems of practicing educators must Offer some promise as appropriate guiding principles. The gpglysis and tabulation Of relationships to gpid - lines provide a valuable profile. The use Of the guidelines as a framework of reference yields a profile of the role Of The profile may portray a a central office for instruction. role of action, or may constitute recommended services and It can highlight inter-related considerations procedures. and priorities based upon the existing attentiveness to the The set Of guidelines can provide a pro- several guidelines. file which is the means to improved knowledge of the actual role of a given central office. The profile The profile as an evaluation instrument. of the central office role prompts considerations of balance, omission, excessive concern, or, in short, Of evaluation of For example, the case study revealed a local practices. profile which to the author appeared logically consistent When the central in- in terms of the case-study situation. structional office was expanded by one person in early 1962, a relatively higher emphasis upon initiation as compared to The logically related "resources," implementation was evident. 112 "organization,” and ”the means” increased. As years passed and procedures were established and employees added, the service role "as resource," "utilize the structure,“ and acts of evaluation and implementation became more prevalent. There is likely little reason to assume that each major purpose of the central Office role should have com- That parable frequencies of concerns relating thereto. attention, in the case study, to defining roles, establishing procedures, affecting organization, providing access to media, and fostering communications exceeded attention by the central Office to “teaching-learning," and ”in-service" may mean only that the latter are primarily more properly within the province Of school building administration. A consideration Interpretation beyond the profile. Of the information, recorded to identify and classify con- cerns, in terms of how that information related to the pro- file prompts interpretations which go beyond the profile The sources utilized may have influenced the profile. itself. It would be expected, for example, that written records of established roles of individuals and groups would usually "utilize structure“ more than would incidental, informal As well, it is possible that the administrative activities. real administration of instruction had more divergent concerns and likely more "recognition of the individual“ than evident, because the procedures of the project did not read unstated acts nor intent into the record. “ '- 113 IV. Implications for Administrator Education The experience of classification and analysis of beliefs, recommendations, and actions in terms of their re- lationships and congruence to all guidelines prompts valuable A focus is forced upon the degree to which The considerations. one guideline should take precedence over another. experience of relating concerns to the total set Of guide- lines, in effect, becomes simulated administration. Reflec- tive considerations yield decisions that concerns represent, or do not represent the apprOpriate role for the central instructional Office as established by educational literature. BIBLIOGRAPHY American Association of School Administrators. Educational Admini tration in a Chan in Communit . Thirty-seventh Yearbook. Washington: The Association, 1959. . American Association of School Administrators. Staff Rela- ~ tions in Schooerdministration. Thirty-third Year- book. Washington: The Association, 1955. American Association of School Administrators. The American School Su erintendenc . Thirtieth Yearbook. Washing- ton: e Association, 1952. American Association Of School Administrators. The Su er- intendent as Instructional Leader. Thirty-fifth Yearbook. Washington: The Association, 1957. American Association of School Administrators and Associa- tion for Supervision and Curriculum Development. Organizing for Improved Instruction. Washington: e ssociations, I963. 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D. dissertation, The Ohio State University, 1964. Woods, Harold La Ron. "Group Processes in Public School Administration in San Diego County, California." Un- published Ed. D. dissertation, George Peabody College for Teachers, 1958. APPENDICES 122 ____flll‘iil??III££j :1 7; :37 s_1 _______ Year Source Number - Person(s) 1 ~1961 1 -Notes, group 1 -Ind. l ~Sup't. process 2 -1962 §.-Reports to Comm. g -group g -Admr. C.O., — or T. Gp. Instr'l. 3 -1965 .g ~Reports to S-W g -Admr. Bldg. - Adm(s) g -1964 3 —Reports to Supt. ‘3 -Teacher Q -1965 ‘5 ~Reports to Bd. )2 -Lay Of Ed. p —1966 p —Minutes {p -AC & AB ‘1 -Minutes, Bd. Of [Z ~AC or AB &T Ed. g sAdmve. Reg. or ’§ -AC or A3 or Memo T & L 9 -Other 9 -Other _ ___ _ _:Type of Concern Init- Imple- Coord- Evalu- 4iation. mentation. ination. ation. ‘1 ~Advisory; .l .1 ‘1 ‘1 congruent ‘2 -Advisory; .2 ‘2 2 .2 divergent ‘g -Action; ‘9 g. .2 g congruent g.-Action; divergent 9 -Other (l--Primary; 2--Secondary; 9-—not involved) Relation to Guidelines (1~-Primary; 2--Secondary; 9--not inv) _Util me an : ‘_Curriculum : ._Communication _1nd. Perf. O O ize _Resources _Tea-Learn ‘_Organization _ln-service _Mora1e _Stability LBy funct On. ;De-centralize. ;péo§e£a£1%e _Exposure _As.resOurce ._Recog. ind: ._Democratic. . ANALYSIS OF DATA: EXperiences of a school district related to guide- lines to the role of the central Office for instruction. --Clayton W. Pohly 123 J .....- . .. f n . - U . . . , i .- I . \ f ‘ . , _ ’1 f" ’ a V I- O ‘ Q t ‘ ‘ _. ‘ I . . t ’ ' -- . C , - s .- . l -— H .. .u -. - a . . . .<._ . -. .4" .. . .. , r . . r ’ ' .- . . ' ’ - M. . a , , - , r — c . 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