1 MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES MICHIGAN STATE UNIVERSITY June 6, 1986 10185 The meeting was held in the Lincoln Room of the Kellogg Center and the Board Room of the Administration Building, June 6, 1986• 1. Following the meetings of the Audit Committee and the Land and Physical Facilities Committee, the meeting was called to order at 11:32 a.m.. by President John DiBiaggio. Trustees present were: Malcolm G. Dade, Jr., Carole Lick, Lawrence D. Owen, Dean Pridgeon, Thomas Reed, Barbara J. Sawyer, Kathy Wilbur, and Patrick J. Wilson. University staff members present included: President DiBiaggio, Provost Winder, Vice Presidents CantIon, Dickinson, Stewart, Schonbein, Turner, and Wilkinson, Senior Consultant Breslin, General Counsel Carr, Acting Secretary Davis, and Assistant Vice President Bredeck. Faculty Liaison representatives present were: Professors Greene, June, and Rogers; Student Liaison representatives present were: Heisler, Jones, Ladas, and Selke. All actions taken were by unanimous vote of the Trustees present, unless otherwise noted. 2. On a motion by Mr. Dade, supported by Ms. Sawyer, THE BOARD VOTED by call of the roll to go into Executive Session for the purpose of discussing pending litigation. Executive Session 3. The Board recessed at 12:00 Noon for lunch in Room 112 Kellogg Center. 4. The meeting reconvened in Open Session at 1:35 p.m. in the Board Room of the Administration Building. 5. On a motion by Mr. Reed, supported by Mr. Dade, THE BOARD VOTED to approve the agenda with the addition of the item Recommendations of Trustee Committees. 6. On a motion by Mr. Owen, supported by Mr. Dade, THE BOARD VOTED to approve the Board Minutes of the meeting of April 4, 1986. 7. President DiBiaggio and Chairperson Dade recognized and congratulated David Shao, Rebecca L. Dutch, Wendy L. Davies, and Michael D. Connelly as student recipients of the Trustee GPA Awards for Spring Term 1986. 8. The following persons addressed the Board on the topics noted: Michelle Johnson, Coordinator, Coalition for the Preservation of the WomenT s Lounge Subject: Relocation of the Women's Lounge in the MSU Union Terra Williams, Student Subject: Relocation of the Women's Lounge LeAnn Slicer, Staff Subject: Status of Labor Relations: Past, Present, and Future Thomas E. Borton, President, MSU Urban Planning Alumni Association Subject: Department of Geography Tom Ducker, Student Subject: Motor Vehicle Fine Structure Sharon Peters, Assistant Secretary of State; President, MSU Black Alumni; Kim Pye, Office of Black Affairs; William Derman, Professor of Anthropology Subject: MSU Foundation Divestment from Corporations Operating in South Africa Trustee GPA Awards Public Comments 10186 President's Report Leland W. Carr, Jr. Termination C. L. Winder Provost Marylee Davis Ex. Asst. to President and Secretary of 3Bd. Trustees Personnel Actions June 6, 1986 9. The report of President DiBiaggio included the following items: A. The President commented that Dean Richard Lewis of the College of Business has established an HRI Advisory Board to provide assistance, advice, and counsel on the future direction of the HRI program. B. Mr. Leland W. Carr who has served with extraordinary competence in the role of General Counsel for the University since 1952, has requested that his formal arrangement as an employee of the University end as of June 30, 1986. The President reported that he has appointed a Legal Advisory Group which will meet on June 20, 1986. Members of the administration and the Board of Trustees have been invited to meet with the group. The group will be reporting to the President shortly thereafter. C. Dr. DiBiaggio announced that Provost C. L. Winder will be stepping aside as an administrator, but will continue his appointment as a Professor in the Department of Psychology. The President expressed appreciation for Dr. WinderTs good judgment, counsel, and advice to him during his first year as President of Michigan State. Dr. Winder has agreed to serve in the interim period until a Provost is appointed. The President expects to receive recommendations soon from the Provost Search Committee. D. At the President's request, Dr. Moses Turner reported on the pornographic film issue and the recent fire in Holmes Hall. E. President DiBiaggio announced that Dr. Marylee Davis has agreed to serve as Executive Assistant to the President and Secretary of the Board of Trustees in an interim position. Dr. Davis will retain her title of Assistant Vice President for Administration and Public Affairs. 10. On a motion by Mr. Wilson, supported by Ms. Sawyer, THE BOARD VOTED to approve the appointments, personnel actions, academic promotions and tenure recommendations displayed in Agenda Attachment C, a copy of which is attached to the file copy of the Board Minutes. Gift, Grant and Contract Report 11. On a motion by Mr. Dade, supported by Ms. Wilbur, THE BOARD VOTED to approve the Gift, Grant and Contract Report. A copy of the report, Agenda Attachment D, is attached to the file copy of the Board Minutes. 12. Items Requiring Board Approval were approved as follows: Amendment to j j Bylaws for j Academic \ Governance Medical Student Rights and • Responsibilities Retirement Policy 1985-86 General Fund Supplemental Appropriation Allocation of funds for special projects 1986-87 Interim Budget A. On a motion by Ms. Lick, supported by Mr. Owen, THE BOARD VOTED to approve an amendment to 3.2*1.1.5. of the Bylaws for Academic Governance. This item is described more fully in Agenda Attachment E, a copy of which is attached to the file copy of the Board Minutes. B. On a motion by Ms. Lick, supported by Mr. Reed, THE BOARD VOTED to approve the Medical Student Rights and Responsibilities document, effective July 1, 1986. This item is described more fully in Agenda Attachment F, a copy of which is attached to the file copy of the Board Minutes. C. On a motion by Ms. Lick, supported by Mr. Reed, THE BOARD VOTED to affirm a statement of the Retirement Policy. This item is described more fully in Agenda Attachment G, a copy of which is attached to the file copy of the Board Minutes. Mr. Wilson abstained from voting. D. On a motion by Ms. Wilbur, supported by Ms. Lick, THE BOARD VOTED to approve an allocation of $1,756,000 of the 1985-86 General Fund supplemental appropriation. This item is described more fully in Agenda Attachment H, a copy of which is attached to the file copy of the Board Minutes. E. On a motion by Mr. Wilson, supported by Mr. Owen, THE BOARD VOTED to approve the allocation of funds in the amount of $1,100,000 from the General Fund for special projects for the 1985-86 fiscal year. This item is described more fully in Agenda Attachment I, a copy of which is attached to the file copy of the Board Minutes. F. On a motion by Ms. Lick, supported by Mr. Dade, THE BOARD VOTED to authorize an interim budget which will permit the operation of the University at 1985-86 budget expenditure levels until the 1986-87 budgets have been established. This item is described more fully in Agenda Attachment J, a copy of which is attached to the file copy of the Board Minutes. I I I I I r June 6, 1986 G. On a motion by Mr. Owen, supported by Mr. Wilson, THE BOARD VOTED to approve the updated 1986-87 budget request for special maintenance funding in the amount of $8,166,000 from the lump-sum capital outlay process. This item is described more fully in Agenda Attachment K, a copy of which is attached to the file copy of the Board Minutes. H. On a motion by Mr. Owen, supported by Mr. Wilson, THE BOARD VOTED to approve the updated 1986-87 budget request for remodeling and additions projects in the amount of $1,656,000 through the lump-sum capital outlay process. This item is described more fully in Agenda Attachment L, a copy of which is attached to the file copy of the Board Minutes. I. On a motion by Ms. Wilbur, supported by Mr. Wilson, THE BOARD VOTED to approve the establishment of the Ralf A. Peckham Memorial as a fund functioning as an endowment. The income will be used for scholarships, fellowships, and related program activities for students in the Health and Rehabilitative Studies Program or the University Center for International Rehabilitation, who are interested in pursuing a career in rehabilitative service. This item is described more fully in Agenda Attachment M, a copy of which is attached to the file copy of the Board Minutes. J. On a motion by Mr. Owen, supported by Mr. Wilson, THE BOARD VOTED to approve the establishment of the Jane E. Wonders Fund as a fund functioning as an endowment. The income will be used to support special lectures and symposia in residence halls for freshman undergraduates in coordination with selected academic units in the University. This item is described more fully in Agenda Attachment N, a copy of which is attached to the file copy of the Board Minutes. 13. Contracts and Bids Requiring Board Approval were approved as follows: A. On a motion by Mr. Reed, supported by Ms. Lick, THE BOARD VOTED to approve the award of a contract in the amount of $197,306 to The Post Building & Supply Company of Nunica, Michigan, and that a budget in the amount of $216,000 be established for the Hospital/Maternity Barn at the K.B.S. Dairy Facility. This item is described more fully in Agenda Attachment 0, a copy of which is attached to the file copy of the Board Minutes. B. On a motion by Mr. Reed, supported by Mr. Wilson, THE BOARD VOTED to approve the award of a contract in the amount of $114,801 to Eastlund Concrete Construction, Inc. of Holt, Michigan, and that a budget in the amount of $159,000 be established for the expansion of Parking Lot 46. This item is described more fully in Agenda Attachment P, a copy of which is attached to the file copy of the Board Minutes. C. On a motion by Mr. Reed, supported by Ms. Lick, THE BOARD VOTED to approve the award of a contract in the amount of $447,350 to D. C. Byers Company/Lansing of Lansing, Michigan, and that a budget in the amount of $500,000 be established for the restoration of Parking Ramp No. 1. This item is described more fully in Agenda Attachment Q, a copy of which is attached to the file copy of the Board Minutes. D. On a motion by Mr. Owen, supported by Mr. Wilson, THE BOARD VOTED to reject the bids received for the restoration of Parking Ramp No. 2. This item is described more fully in Agenda Attachment R, a copy of which is attached to the file copy of the Board Minutes. E. On a motion by Mr. Owen, supported by Ms. Wilbur, THE BOARD VOTED to approve the award of a contract in the amount of $342,600 to Haussman Construction Company of Lansing, Michigan, and that a budget in the amount of $535,000 be established for the modifications to the Water Pumping Station. This item is described more fully in Agenda Attachment S, a copy of which is attached to the file copy of the Board Minutes. 14. The Recommendations of the Land and Physical Facilities Committee were approved as follows. The items are described more fully in the Land and Physical Facilities Committee Agenda, a copy of which is attached to the file copy of the Board Minutes. A. On a motion by Mr. Wilson, supported by Mr. Owen, THE BOARD VOTED to approve the acceptance of the Option to Purchase 6.29 acres of land, known as the Lauff property, located in Pittsfield Township, Washtenaw County, Michigan, for $25,000 on a six-year land contract. 1018?' Budget Request for Special Maintenance Funding Budget Request for Remodeling and Additions Projects Ralf A. Peckham Memorial Jane E. Wonders Fund Hospital/ Maternity Barn at KBS Dairy Facility Expansion of Parking Lot 46 Restoration of Parking Ramp No. 1 Reject Bids for Restoration of Parking Ramp No. 2 Modifications to Water Pumping Station I Land and I Physical Facilities Com. iLauff ! Property 10188 Purchase of Graham Horticultural Experiment Station Changes to University Ordinances Chairperson1s Report Resolution to C. L. Winder Resolution to Leland W. Carr Jr. June 6, 1986 B. On a motion by Mr. Wilson, supported by Mr. Reed, THE BOARD VOTED to approve the acceptance of the Option to Purchase the 97.25-acre Graham Horticultural Experiment Station for $437,000 on a six-year land contract. C. On a motion by Ms. Sawyer, supported by Ms. Lick, THE BOARD VOTED to approve the acceptance of the administration's suggested changes to the University Ordinances and Student Motor Vehicle Regulations, effective September 1, 1986. 15. The Report of Chairperson Dade included the following items: A. Chairperson Dade thanked Mrs. Carolyn DiBiaggio for her contributions to the University and for the report to the Board of Trustees of her activities during the past year. He also thanked her for the video presentation about the Cowles House Society. B. Dr. Winder was presented with a Board of Trustees Resolution commending him for his commitment to higher education and for his dedication to Michigan State University. A Board of Trustees Resolution was presented to Mr. Carr expressing gratitude for his incisive and valuable legal counsel to Michigan State University for 34 years. C. Mr. Wilson thanked President and Mrs. DiBiaggio for their first academic year of service to the University. President DiBiaggio expressed appreciation for the support of the Board of Trustees. D. Ms. Lick reported on the June 1-2, 1986 meeting of members of governing boards of Big Ten universities. 16. The meeting was adjourned. • • /n DiBiaggio '-President % ^, Ph.D. Acting Secretary