10414 MINUTES OF THE MEETING OF THE MICHIGAN STATE UNIVERSITY BOARD OF TRUSTEES February 5, 1993 The Trustee Finance Committee and the Trustee Policy Committee meetings were held in the Board Room of the Administration Building. The minutes of the committee meetings are on file in the Office of the Secretary of the Board of Trustees. The meeting of the Board of Trustees was called to order by President Gordon Guyer at 9:00 a.m. on Friday, February 5, 1993 in the Board Room of the Administration Building. Trustees present: Dolores M. Cook, Joel Ferguson, Dorothy Gonzales, Russell G. Mawby, Barbara J. Sawyer, John D. Shingleton, Bob Traxler, and Robert E. Weiss. University officers present: President Guyer, Interim Provost Simon, Secretary Williams, General Counsel and Vice President Kurz, Vice Presidents Denbow, Meyer, Pierre, Turner, and Wilkinson. Faculty Liaison representatives present: Dr. Elaine Cherney, Dr. Sheila Grimes, and Dr. Marvin Grandstaff. Student Liaison representatives present: Cara Cichowski, Erik Hendrickson, and Aron Mefford. All actions taken were by unanimous vote of the Trustees present, unless otherwise noted. On a motion by Dr. Mawby, the agenda. supported by Mr. Weiss, THE BOARD VOTED to approve 2. On a motion by Dr, Mawby, supported by Ms. Cook, THE BOARD VOTED to approve the minutes of the Board meeting of December 11, 1992, the Trustee Finance Committee meeting of December 29, 1992, and special Board meetings of January 9, 1993 and January 15, 1993. Public Participation 3. The following individual addressed the Board of Trustees: A, Ms. Rondy Murray, President of the Clerical Technical Union, suggested the Board consider some mechanism for responding to people who address them during public participation. She also suggested shared decision making in the difficult budget decisions that must be made and expressed a concern for the effects on certain employees. i Request for Executive Session 4. President Guyer announced that he had received requests for three sequential Executive Sessions. A. B. C. Vice President Roger Wilkinson, to whose office responsibilities of contract negotiation have been delegated, has requested that the Board of Trustees meet in Executive Session to hear and discuss strategy connected with negotiations of collective bargaining agreements, which session is exempt from disclosure under Section 8(c) of the Michigan Open Meetings Act. Special Counsel to the President has requested that the Board of Trustees meet in Executive Session to consider the written legal opinion of Counsel dated January 15, 1993, which opinion is exempt from disclosure under Section 8{h) of the Michigan Open Meetings Act. Special Counsel to the President has requested that the Board of Trustees meet in Executive Session to consider the written legal opinion of Counsel dated February 4, 1993, which opinion is exempt from disclosure under Section 8{h) of the Michigan Open Meetings Act, On a motion by Mr. Weiss, supported by Mr. Ferguson, A ROLL CALL VOTE vas conducted by Secretary Williams and the motion passed unanimously. President Guyer announced the Board would go into Executive Session and reconvene at approximately 1:00 p.m. 5. The meeting was called to order by President Guyer at 1:25 p.m. in the Board Room. On a motion by Mr. Shingleton, supported by Ms, Cook, THE BOARD VOTED to reconvene. Trustees present: Dolores M. Cook, Joel Ferguson, Dorothy Gonzales, Russell G. Mawby, Barbara J. Sawyer, John D, Shingleton, Bob Traxler, and Robert E. Weiss. 10415 February 5, 1993 University officers present: President Guyer, Interim Provost Simon, Secretary Williams, General Counsel and Vice President Kurz, Vice Presidents Denbow, Meyer, Pierre, Turner, and Wilkinson. Faculty Liaison representatives present: Dr. Elaine Cherney, and Dr. Sheila Grimes. Student Liaison representatives present: Erik Hendrickson and Aron Mefford. President Guyer announced that three additional individuals would be addressing the Board: two who had not arrived for the morning session since the meeting convened earlier than expected and another person who had requested to speak. Public Participation A, Mr. Micheal D. Irish, Sr., former employee, reiterated the facts related to his employment and again requested an investigation into his dismissal. Mr. Manuel Gutierrez III, a University employee, supported the statements of Mr. Irish regarding the events and circumstances that occurred at Akers Hall. B. Dr. Ronald Patterson, faculty member in the Department of Microbiology, reported he represented more than 100 biomedical faculty members in addressing issues related to the report of the investigative committee on allegations of scientific misconduct. President Guyerfs report was a series of introductions of faculty, staff members, and students recently recognized by the University and/or media for their prominence, acts of heroism, and community spirit: President's Report A. B. C. D. E. F. Dr. Marie Swanson, Director of the MSU Cancer Center, was recognized for national leadership in providing a community-based approach to cancer prevention, detection, and care- Dr. Swanson's success in obtaining grants to support the research and work of the Cancer Center was also noted. A major fire was averted at the Beef Cattle Research Center on campus, as reported to Dr. Guyer by Mr. Barry Darling, Manager of University Farms, because of the commitment of employees: Jerry Goetchy, Jim VanWynen, Brian Graff, and Tom Galecka; and student Kevin Shelle. Professor Darlene Hine is the editor of the historic new publication, "Black Women in America—An Historical Encyclopedia, "• a comprehensive resource book on African American Women. Dr. Hine responded by expressing appreciation to the University for providing a nurturing environment that has been conducive to research, publishing, teaching, and scholarship. College of Nursing faculty and students were commended for their leadership and enthusiastic outreach efforts in the community: Dr. Kathleen Bond, Dean; Dr. Marilyn Rothert, Associate Dean for outreach; Dr. Geraldine Talarczyk, Associate Dean for Academic Affairs; Ms. Sue Wheeler, Director of Student Affairs; Ms. Billie Gamble, Adviser to the Nursing Students' Association (NSA), and Ms. Jennifer Fett, President of NSA; and Ms. Dawn Fields, a non-traditional student. On behalf of the College of Nursing, Dr. Bond thanked Dr. Guyer for his kind comments and said they are pleased to be a part of this premiere world-class university. The MSU Student Literacy Volunteer Corps, headed by Professor Lois Bader and student President Jennifer Tracey, was acknowledged for its literacy activities in the Lansing-East Lansing area. Other members of a local literacy coalition are Kimberly Brzowski, Suzanne Kunse, and Carolyn Echrich. Dr. Bader commented that the land-grant spirit is uplifting and has given them renewed energy. Ms. Halima Awale, an MSU graduate research assistant and a native of Somalia, will have a reunion via television with her four-year old daughter in Somalia. The reunion was arranged by Mr. Ron Collins of the MSU News Bureau and Mr. Wait Kane of a Grand Rapids, Michigan, television station, who located the child in Somalia. Mr. Collins said it is exciting to be involved with reporting the wealth of activities happening at the University. I I 1 # 10416 President's Report continued February 5,. 1993 G. H. Dr.. Guyer and Dr. James Duderstadt, President of the University of Michigan, have released a letter regarding behavior at the recent MSU-UM basketball game. Dr. Guyer encouraged everyone to represent this University in the proper decorum of which we can be proud. Mr. J. R. Rios, President of INLINE Designs of Lansing, was introduced as the official supplier for the clothing worn by security personnel at the Presidential Inaugural Balls in Washington, D. C. The invitation to Washington resulted from Mr. Rios being chosen as the supplier of the official Presidential Debate T-shirts used by volunteers and security staff at MSU in October. Mr. Rios presented President Guyer with a T- shirt and thanked Michigan State University and Mr. William Wiseman, Program Coordinator of Minority Procurement Programs in Purchasing, for providing this opportunity. I. In the category of accomplishments, Trustee Sawyer asked to share that Michelle Harris, an MSU student .from Menominee, Michigan, will be inducted into Alpha Omega Alpha, a medical honor society of a very select group of national scholars in medical schools. President Guyer concluded his comments by saying how increasingly proud he is of the wonderful, dedicated people who are affiliated with Michigan State University. Personnel Actions 8. Personnel Actions were presented by Interim Provost Simon as follows: Appointments A. Appointments 1) 2} Gross, Katherine L., AY-Associate Professor, Kellogg Biological Station; Department of Botany and Plant Pathology, $43,000, with Tenure, effective August 16, 1992. Gallin, Rita S., AY-Associate Professor, Department of Sociology; Women in International Development, $46,065, with Tenure, effective February 16, 1993. On a motion by Dr. Mawby, supported by Mr. Shingleton, THE BOARD VOTED to approve the Appointments. Interim Provost Simon commented on the appointments of Professors Gross and Gallin. The Gift, Grant and Contract Report was presented by Vice President Pierre. On a motion by Mr. Ferguson, supported by Mr. Shingleton, THE BOARD VOTED to approve the Gift, Grant and Contract Report for the period November 14, 1992 through January 8, 1993, with a total value of $15,802,490.47. The report is included with the Board Agenda in the Office of the Secretary of the Board of Trustees. Vice President Pierre highlighted from the report a few of the significant research grants received by faculty. Gift, Grant and Contract Report Trustee Finance Committee 10, The reports and recommendations of the Trustee Finance Committee were presented by Mr. Traxler, Committee Chairperson, as follows: Ernst & Young Appointed External Auditors Bids and Contract Awards Eppley Center Window Replacement Intramural Recreative Sports- West Replace Roof Above Pool A. On a motion by Mr. Traxler, supported by Mr. Ferguson, THE BOARD VOTED to appoint Ernst & Young as the University's external auditors for the 1992-93 Fiscal Year. B- Bids and Contract Awards: 1) 2) It was recommended that a contract in the amount of $421,000 be awarded to Nielsen Construction Company, of Holt, Michigan, and that a budget in the amount of $505,000 be established for the project entitled: Eppley Center - Window Replacement. It was recommended that a contract in the amount of $133,465 be awarded to Stephenson & Sons Roofing, Inc., of Burton, Michigan, and that a budget in the amount of $165,000 be established for the project entitled: Intramural Recreative Sports-West - Replace Roof Above Pool Area. On a motion by Mr. Traxler, supported by Mr. Shingleton, THE BOARD VOTED to approve the recommendations. i 10417 February 5, 1993 Trustee Finance Committee cent. C. Funds Functioning as Endowments: 1) .2) It was recommended that the Board of Trustees establish the MSU Agricultural Experiment Station Endowed Fund in Farm Crop Research as a fund functioning as an endowment. Agricultural Experiment Station Endowed Fund It was recommended that the Board of Trustees establish the LeMoyne Snyder Computer Laboratory as a fund functioning as an endowment. LeMoyne Snyder Computer Laboratory Endowed Fund D. E- On a motion by Mr. Traxler, supported by Ms. Sawyer, THE BOARD VOTED to approve the recommendations. At the morning meeting, the Committee received a briefing on the University^ Investment Policy and Objectives for the Endowment and Retirement Funds as well as for Investment of Pooled Cash. Mr. Wilkinson reported that at its December 11, 1992 meeting, the Board of Trustees approved the acquisition by the University of X-Ray Associates, P.C. of Lansing, Michigan, including assumption of existing property and equipment leases and purchase of that entity1s personal property and accounts receivable. The administration was authorized to enter into appropriate arrangements with X-Ray Associates, its lessors and its clients to implement the practice acquisition. This action was taken subject to final approval by the Trustee Finance Committee. The Committee met on December 29, 1992 to receive a report from the The administration on its actions to implement the acquisition. Committee reviewed the final contractual documents, discussed due diligence issues and implementation questions with the administration, and voted to give final approval to the acquisition as authorized by the Board of Trustees. Reports on Investment Policy and Investment of Pooled Cash Report on Acquisition of X-Ray Associates, PC of Lansing* Ml F. Trustee Cook asked Mr. Wilkinson to provide the Board with an update of the progress of the Eppley Center construction. 11. The report of the Trustee Policy Committee was presented by Mr. Weiss, Chairperson. A. B. Interim Provost Simon presented the Spring, 1993 Enrollment Report at the morning Committee meeting. Dr. Simon reported that both enrollment and student credit hours are at or slightly above that which was projected from the fall 1992. The minority enrollment percentage of the student body has risen to 12.2%. Mr. Weiss reported the Policy Committee will be reviewing the "Board of Trustees Bylaws," Delegations/Redelegations, "MSU Ordinances," and the University "Policy Manual." The Committee believes this is an appropriate time to review the policies and role of the Board with other units of the University prior to the arrival of new President. 12. The report of the Chairperson and Trustees included the following: A. Chairperson Ferguson complimented President Guyer for his leadership role and for recognizing the contributions of University employees during his comments at Board meetings. Update report on Eppley Center construction Trustee Policy Committee Spring 1993 Enrollment Report University documents to be reviewed Chairperson's Report Mr. Ferguson commented on several items related to the Board meeting process such as looking into removing the timing device that is used during public participation, investigating the Trustees V role following comments to them during public participation, and reestablishing an informal lunch on Board meeting day to include Trustees, University administrators, and liaison members. C. D. E. Mr. Ferguson apologized that the Board was unable to attend the reception for Distinguished Professors held on January 21, the same time as a Presidential Search Committee meeting. He said Board members will plan to attend the President's State of the University address on February 25. Mr. Ferguson applauded the MSU/Holt High School collaboration as reported in a recent article in "U.S. News & World Report." Chairperson Ferguson announced the 1993 meeting dates; June 10-11, July 15-16, October 7-8, and November 18-19. April 8-9, •; fm 1 1 i 9 10418 Trustees1 Comments February 5, 1993 F. G. H. Ms. Cook commented that she, too; was Impressed with the activity at Holt High School in conjunction with what is happening at the University in the preparation of teachers. She is proud of the College of Education. Mr. Weiss would like Board members to receive a report of follow-up activities in response to people who write to the University or address the Board during public participation. Dr. Mawby commented that excellent discussion of the budget took place on Thursday. He was impressed with the thoughtfulness and leadership of President Guyer, Interim Provost Simon, Vice President Wilkinson and others who are taking part in this process. •I.- Mr. Shingleton commented that the Board is working conscientiously on the budget. J. President Guyer stated that new Trustees Gonzales and Traxler are a complement to the Board. i 13. The meeting was adjourned at 2:25 p.m. jSordon Guy^r President Marcellette G. Williams Secretary i