10436 \* MINUTES OF THE MEETING OF THE MICHIGAN STATE UNIVERSITY BOARD OF TRUSTEES July 16, 1993 Unveiling of Presidential Portrait The presidential portrait of Dr. Gordon Guyer was unveiled in the Board Room of the Administration Building prior to the Trustee committee meetings. Chairperson Ferguson commented on Dr. Guyer!s presidency and expressed appreciation for his service to the University. The Trustee Finance Committee and the Trustee Policy Committee meetings were held in the Board Room. Minutes of the committee meetings are on file in the Office of the Secretary of the Board of Trustees. The meeting of the Board of Trustees was called to order by President Guyer at 10:45 a.m. on Friday, July 16, 1993 in the Board Room. Trustees present: Dolores M. Cook, Joel Ferguson, Dorothy Gonzales, Russell G. Mawby, Barbara J. Sawyer-Koch, John D. Shingleton, Bob Traxler, and Robert E. Weiss. University officers present: President Guyer, Interim Provost Simon, Secretary Williams, General Counsel and Vice President Kurz, Vice Presidents Denbow, Meyer, Pierre, Turner, and Wilkinson. Faculty Liaison representatives present: Dr. Norman Abeles, Dr. Elaine Cherney, Dr. Marvin Grandstaff, Dr. Sheila Grimes, and Dr. Dozier Thornton. Student Liaison representatives present: Angela Allen, Amy Cole, Brian Debbaudt, Michael Jaeger, and Brad Thaler. All actions taken were by unanimous vote of the Trustees present, unless otherwise noted. 1. On a motion by Ms. Cook, supported by Ms. Gonzales, THE BOARD VOTED to approve the agenda. 2. Chairperson Ferguson introduced Dean William Abbett, Co-chairperson of the Presidential Search Committee. Dean Abbett reported the names of Committee members and presented the recommended candidates: Dr. Dale W. Lick, President and Professor of Mathematics at Florida State University; Dr. Lou Anna K. Simon, Interim Provost and Vice President for Academic Affairs and Professor of Educational Administration at Michigan State University; Dr. James M. Rosser, President and Professor of Health Care Management at California State University at Los Angeles, California; and Dr. Henry T. Yang, Dean and Neil Armstrong Distinguished Professor of Engineering at Purdue University in West Lafayette, Indiana. Dr. Rosser has not confirmed his candidacy for the position. Dr. Abbett recognized Dr. Bruce Miller, Dr. Marcie Williams, and Ms. Marge Burzych for their assistance with the search. On a motion by Ms. Sawyer-Koch, supported by Mr. Weiss, A ROLL CALL VOTE was conducted by Secretary Williams to accept the report of the Presidential Search Committee. The motion passed unanimously. Trustees Cook, Traxler, Mawby, Shingleton, Sawyer-Koch and Gonzales, and student search member Brian Debbaudt commented about the search process. Presidential Search Committee Report No Executive Session 3. President Guyer reported there was no requirement for an executive session. 4. On a motion by Dr. Mawby, supported by Ms. Cook, THE BOARD VOTED to approve the minutes of the Board meeting of June 11, 1993. Public Participation 5. The following individuals addressed the Board of Trustees; A. Rondy Murray, staff member and President of the Clerical-Technical Union, prefaced her comments by thanking Dr. Guyer for his willingness to meet with Clerical-Technical employees during his presidency. Rondy said she wished to follow his precedent of reporting good news of people by calling attention to the involvement of CTs in the community. CTs have made a difference in the community by participating in the Red Cross blood drives, Q106 Give a Kid a Coat Drive, the Cancer Society!s Great American Lock-up, WKAR-TV Pledge Drive and auction, the Holiday Basket Drive for students, and by assisting members of their organization, Rondy said CTs are a vital part of the community as well as of the University. A pin with the inscription "CTs are the heart of MSU" was given to each Board member. i i 10437 J u ly 16 ,• 1993 Prior to Rondy's remarks, Dr. Guyer commented it has been a privilege to learn to know the Union representatives better and he is hopeful the rapport that has been established will continue- Rondy is someone he respects, is an outstanding representative of unionized employees, and he is appreciative of their sessions together. Public Participation continued B. C. D. Donna Satterlee, staff member, believes the mental and physical health of Clerical-Technical employees has been affected by layoffs, increased work loads, and an uncertainty of the future. She advocates placing a greater importance on the status of CTs.at the University. Reduced work loads when reducing staff, flexibility and leniency in stressful times, training for supervisor so they can be of assistance to employees, and encouraging use of the employee assistance program were additional suggestions of Ms. Satterlee. Colleen Drake, staff member of X-Ray Associates, reported disappointment and concern on behalf of 18 employees in her unit who have from 30 years to less than one year of service with the previously independently owned business. The staff members joined the University as new employees with no seniority and different retirement benefits when X-Ray Associates became a unit of the University in January 1993. They are concerned about a misrepresentation of facts related to their employment. President Guyer asked Vice President Wilkinson to provide him with a report to forward to the Board of Trustees following his review of the situation. Raymond Garcia, graduate student and Instructor in Sociology, expressed concern that students are being affected by the financial condition of the University. He has noticed a decline in the writing skills of students and their lack of library usage skills. He believes the large number of students in classes, temporary instructors or graduate students teaching, little or no contact with tenured faculty for undergraduate students, fewer teaching assistants, and less personal contact are all contributing factors. He asked that the University return to a primary goal of education. President Guyer commented on his observations of the activities of students and employees during the past year. MSU students have a commitment to public service which is improving the life styles of community members. Employees are committed to the University as well as being involved in the community. He highlighted the following events and opportunities of his presidency: the Great Debate, the semester transition, the completion of MSU 2000, alumni and development activities, and an involved budget process which provided for input from various University groups. Additional comments were that MSUTs medical program has been recognized for meeting the State's needs in primary health care; the University should be creative in developing a partnership in law education, not have a law school; and international partnerships should continue to be created such as the one in Latin America. He emphasized the importance of maintaining the visibility of two flagship universities in the State. Our relationship with the University of Michigan has been enhanced and he is hopeful it will continue to be nurtured. When visiting community colleges and high schools during the past year, Dr. Guyer said he learned Michigan State is attracting high-quality students. President's Report Interim Provost Simon reported there were no personnel items to come before the Board for action. An Information Report of Academic Personnel Actions, dated June 16, 1993, is included with the agenda. Personnel Actions The Gift, Grant and Contract Report was presented by Vice President Pierre for the period May 15, 1993 through June 18, 1993, with a total value of $16,878,043.53. On a motion by Ms. Sawyer-Koch, supported by Dr. Mawby, THE BOARD VOTED to approve the Gift, Grant and Contract Report which is included with the Board Agenda in the Office of the Secretary of the Board of Trustees. Gift, Grant and Contract Report Vice President Pierre reported that a press conference was held at 11:00 a.m. today at the Department of Public Safety to announce the indictment of an individual for the raid that was conducted on a University research facility on February 28, 1992. On behalf of the researchers on campus, Dr. Pierre commended the Department of Public Safety for their persistence in trying to protect the research that is being done on campus. I 1 1 I I # 10438 Trustee Finance Committee Bids and Contract Awards Anthony Hall Window Replacement Bessey Hall Electrical Sub- station Equipment Giltner Hall Electrical Substation New Kellogg Center Upgrade Elevators No. 1 & 2 Increase Library Renovation Project budget Funds Functioning as an Endowment Ameritech Faculty/ Staff Award in Information Technology Sheila McMonagle Fund MSU 2000 Fund and Jack Breslin Professorship Adoption of 1993- 94- Operating Budgets • 9. The reports and recommendations of the Trustee Finance Committee were presented by Committee Chairperson Traxler as follows: A- Bids and Contract Awards: July 16, 1993 1} 2} 3) 4) It was recommended that the Board of Trustees award a contract in the amount of $251,652 to BlackBerry Systems, Inc., of Kalamazoo, Michigan, and that a budget in the amount of $315,000 be established for the project entitled: Anthony Hall - Window Replacement. It was recommended to the Board of Trustees that contracts in the amount of $149,100 be awarded to Westinghouse Electric Supply Company of Lansing, Michigan, for Electrical Equipment and in the amount of $52,100 to C&L Electric Company of Lansing, Michigan for Electrical Ductline and Cable. It is further recommended that the Company contracts be assigned to Granger Construction (Construction Manager for the Bessey Hall Bond Fund Renovations) and that a budget in the amount of $500,000 be established for the project entitled: Bessey Hall - Electrical Substation Equipment. It was recommended to the Board of Trustees that a contract in the amount of $438,000 be awarded to Grand River Construction, Inc., of Hudsonville, Michigan, and that a budget in the amount of $862,000 be established for the project entitled: Giltner Hall - New Electrical Substation. It was recommended to the Board of Trustees that a contract in the amount of $221*800 be awarded to Forrester Construction Co-, Inc. of Flint, Michigan, and that a budget in the amount of $265,000 be established for the project entitled: Kellogg Center - Upgrade Elevators No. 1 and No. 2. B. It was recommended to the Board of Trustees that the Library Renovation Project budget be increased by $3,000,000 in order to complete modifications to the main Library building to meet deferred maintenance and programmatic objectives• Funds Functioning as an Endowment: 1) 2) 3} It was recommended that the Board of Trustees establish an Ameritech Faculty/Staff Award in Information Technology as a fund functioning as an endowment• It was recommended that the Board of Trustees establish the Sheila McMonagle Fund for Feline Health as a fund functioning as an endowment. It was recommended that the Board of Trustees establish the MSU 2000 Endowment Fund as a fund functioning as an endowment. It was further resolved that $260,000 be allocated to the Jack Breslin Professorship in Oncology which would complete the funding of this professorship. On a motion by Mr. Traxler, supported by Mr. Shingleton, THE BOARD VOTED to approve the recommendations. It was recommended that the Board of Trustees adopt the 1993-94 operating budgets for the University General Fund, the Agricultural Experiment Station, Michigan State University Extension, and Intercollegiate Athletics. On a motion by Mr- Traxler, supported by Mr- Shingleton, THE BOARD VOTED to approve adoption of the 1993-94 operating budgets. Trustee Traxler complimented the President and staff on the way in which the budget process was handled this year. Interim Provost Simon reported it is a responsible budget, in the best interests of the University- Mr- Traxler referred to the recommendation approved at the June Board meeting which will begin to prepare the University for the fiscal challenges of the twenty-first century. If the University is to continue its national and international prominence, Mr. Traxler said it will have to target those strengths and dedicate resources to those areas of the University, Report on status \ of Engineering Bldgt & Agr. Initiative/ ! f Meats Lab At its morning meeting, the Committee received a presentation on the status of planning for the proposed Engineering Building II and Agricultural Initiative/Meats Lab Expansion Projects. i i i 10439 July 16, 1993 10. The reports and recommendations of the Trustee Policy Committee were presented by Committee Chairperson Weiss as follows: Trustee Policy Commi ttee A. It was recommended that the Board of Trustees endorse the intent of the proposed smoke-free policy for Michigan State University, and that the Board direct the administration to complete the consultations and planning necessary for implementation January 1, 1994. Smoke-free policy On a motion by Mr. Weiss, supported by Ms. Sawyer-Koch, THE BOARD VOTED to approve a smoke-free policy for Michigan State University as recommended. 11. There were no additional reports or comments from Trustees. Reports A. Student Liaison Brad Thaler remarked he is grateful for President Guyer's advocacy of students. Brad also reported the desire of students for a non-alcoholic nightclub at the University. 12. Executive Of ficers and Faculty and Student Liaison members were invited to join the Trustees for lunch in room 443A Administration Building. 13. The meeting was adjourned at 12:10 p.m. Gordon Guyer President Marcellette G. Secretary Williams 1 1 i