10470 Public Participation - Issues germane to agenda Personnel Actions Appointments Promotion and Tenure Recommendati ons MINUTES OF THE MEETING OF THE MICHIGAN STATE UNIVERSITY BOARD OF TRUSTEES June 10, 1994 The Trustee Finance Committee and the Trustee Policy Committee meetings were held in the Board Room of the Administration Building beginning at 9:00 a.m. on Friday, June 10, 1994, Minutes of the meetings are on file in the Office of the Secretary of the Board of Trustees. The meeting of the Board of Trustees x^as called to order by President McPherson at 10:50 a.m. in the Board Room. Trustees present: Dolores M. Cook, Joel Ferguson, Dorothy Gonzales, Russell G, Mawby, Barbara J. Sawyer-Koch, John D. Shingleton, Bob Traxler, and Robert E. Weiss. University officers present: President McPherson, Provost Simon, Secretary Hesse, Interim General Counsel Kiley, Vice Presidents Denbow, Meyer, Pierre, Turner, and Wilkinson. Faculty Liaison representatives present: Dr. Susan Selke and Dr. Dozier Thornton. Student Liaison representatives present: Jim Sterns, Brad Thaler, and Jamal Ware, All actions taken were by unanimous vote of the Trustees present, unless otherwise noted. 1. On a motion by Mr. Shingleton, supported by Ms. Sawyer-Koch, THE BOARD VOTED to approve the agenda. 2. On a motion by Mr. Shingleton, supported by Mr. Weiss, THE BOARD VOTED to approve the minutes of the Board meeting of March 31, 1994. 3. The following individual addressed the Board of Trustees on an issue germane to the agenda: A. Kierstin Sandell, a student, recommended restoring Beaumont Tower from general fund monies as a year-end project. Ms. Sandell said Beaumont Tower is a primary symbol of the University and her decision to attend Michigan State was partly influenced by the beauty of the campus. 4. Personnel Actions were presented by Provost Simon: A. Appointments 1) 2) 3) Rochin, Refugio I., AN-Professor, Departments of Agricultural Economics; Sociology, $82,525, with Tenure, effective July 1, 1994. Smith, Nicholas D., AY-Professor, Department of Philosophy, $60,000, with Tenure, effective August 16, 1994. Gold, Steven, J., AY-Associate Professor, Department of Sociology, $50,000, with Tenure, effective August 16, 1994. B. Promotion and Tenure Recommendations The report of Promotion and Tenure Recommendations is included in the Personnel Actions with the Board Agenda in the Office of the Secretary of the Board of Trustees, Provost Simon commented about the persons being recommended for appointment. On a motion by Mr. Weiss, supported by Ms. Sawyer-Koch, THE BOARD VOTED to approve the Appointments and Promotion and Tenure Recommendations. Information Reports C. Information Reports of Academic Personnel Actions of April 29, 1994 and May 27, 1994, were distributed with the Board Agenda and are included with the agenda materials in the Office of the Secretary of the Board of Trustees. l I I I I 10471 June 10, 1994 The Gift, Grant and Contract Report was presented by Vice President Pierre for the period of March 5, 1994 through May 13, 1994. The report is- a compilation of 305 Gifts, Grants and Contracts, 49 Consignment Equipment-Gifts, and 2 loans with a total value of $31,483,065.05. Gift, Grant and Contract Report Vice President Pierre reported a total of $182 million for the year, an increase of $14 million more than the previous year. On a motion by Dr. Mawby, supported by Mr; Weiss, THE BOARD VOTED to approve the Gift, Grant and Contract Report. The report is included with the Board Agenda in the Office of the Secretary of the Board of Trustees. Trustee Finance Committee reports and recommendations were presented by Committee Chairperson Traxler as follows: Trustee Finance Committee A.. At the Committee meeting, the Scope of the Annual Audit was discussed with representatives from Ernst & Young. B. Bids and Contract Awards were recommended as follows: 1) A contract in the * amount of $221,134 -be. awarded to Bornor Restoration,•Inc., of Lansing, Michigan, and that a budget in the amount of $265,000 be established for the project entitled: Brody Hall -; Roof Replacement. Scope of Annual Audit Bids and Contract Awards Brody Hall Roof Replacement 2) A contract in the amount of $608,000 be awarded to Granger Construction Co-, of Lansing, Michigan, and that a budget in the amount of $764,000 be established for the project entitled: Giltner Hall - First Floor Laboratory Alterations (Physiology). Giltner Hall - First Floor Laboratory Alterations 3) A contract in the amount of $393,350 be awarded to Wolverine Fire Protection Co., of Mt. Morris, Michigan, and that a budget in the amount of $486,000 be established for the project entitled: Kellogg Center -' Guest Room Sprinkler and Lighting Revisions. Kellogg Center Guest Room Sprinkler and Lighting Revisions 4) A contract in the amount of $350,000 be awarded to J. Perez Construction Inc., of Lapeer, Michigan, and that a budget in the amount of $458,000 be established for the project entitled: Linton Hall - Handicapper Accessibility. Linton Hall - Handicapper Accessibility 5) A contract in the amount of $90,000 be awarded to Kares Construction Company, Inc., of Lansing, Michigan, and that a budget in the amount of $130,000 be established for the project entitled: Oyer Speech and Hearing Clinic .- Barrier Free Entrance. Oyer Speech and Hearing Clinic - Barrier Free Entrance 6) A contract in the amount of $97,597 be awarded to Capitol Excavating and Paving Co., Inc., of Mason, Michigan, and that a budget in the amount of $127,000 be established for the project entitled: Parking Lot 48 (Natural Resources Building) - Reconstruction. Parking Lot No. Reconstruction 7) A contract in the amount of $121,414 be awarded to J. C. Linn Company, of Williams ton, Michigan, and that a budget in the amount of $164,700 be established for the project entitled: Parking Lot 59 (Physical Plant/Grounds Buildings) - Reconstruction. Parking Lot No. 59 Reconstruction 8) A contract in the amount of $461,461 be awarded to Capitol Excavating and Paving Co., Inc.? of Mason, Michigan, and that a budget in the amount of $580,000 be established for the project entitled: Wilson Road - Reconstruction from Red Cedar Road to Harrison Road. Wilson Road Reconstruction On a motion by Mr. Shingleton, supported by Mr. Weiss, THE BOARD voted to approve the Bid and Contract Award recommendations. C. It was recommended that the Board of Trustees adopt a resolution authorizing the administration to execute the necessary documents to complete the following transactions to: Resolution to Execute Documents 1) convey title to the Michigan Department of Transportation for $1.00 (one dollar and no cents) a strip of land comprising existing right-of-way plus an additional 3 feet 10 inches (3*- 10"), containing 6.37 acres, more or less, along Grand River Avenue from Michigan Avenue to Bogue Street, and Convey title to M! Department of Transportation for strip of land I I I I I 10472 Trustee Finance Committee cont. Resolution to Execute Documents Convey easement to MI Department of Transportation June 10, 1994 2) convey to Michigan Department of Transportation a permanent 25- foot easement from back of proposed curb line from Michigan Avenue to Bogue Street for related highway purposes. It shall also be part of the consideration for the above deed and easement that in case the property conveyed, or any part thereof, is abandoned for highway purposes, or reconstruction of Grand River Avenue is not executed prior to 1996, then said property or such part so abandoned shall revert to Michigan State University. On a motion by Dr. Mawby, supported by Ms. Sawyer-Koch, THE BOARD VOTED to approve the recommendation. Statement of 1nvestment Objectives revision D. It was recommended that the Statement of Investment Objectives for the Pooled Cash Fund reflect the revision of the pooled cash strategy as approved at the February 4, 1994 and March 31, 1994 Board meetings. On a motion by Mr. Traxler, supported by Mr, Shingleton, THE BOARD VOTED to approve the recommendation. Funding for | implementation of \ Guiding Principles; E. It was recommended that funds in the amount of $2 million be provided from the General Fund during fiscal year 1993-94 for implementation of the Guiding Principles. On a motion by Mr. Traxler, supported by Ms. Gonzales, THE BOARD VOTED to approve the recommendation. Mr. Weiss suggested a friendly amendment to the recommendation to request an accounting of the use of the funds to be reported through the Finance Committee to all members of the Board. Mr. Wilkinson responded that the Provost and President will provide a report to the Board through the Finance Committee. Adoption of Operating Budgets F. It was recommended that the Board of Trustees adopt the 1994-95 operating budgets for the University General Fund, the Agricultural Experiment Station, Michigan State University Extension, and Intercollegiate Athletics. On a motion by Mr. Traxler, supported by Ms, Sawyer-Koch, THE BOARD VOTED to adopt the 1994-95 operating budgets. Trustee Weiss requested a monthly informational report to assist Board members in monitoring the budget process. Since the University does not receive funds on a monthly basis, Mr. Wilkinson suggested the report should be done on a somewhat quarterly basis to the Finance Committee President McPherson recommended that and then to the full Board. options of presentation would be determined in the future. Trustee Policy Committee 7. Trustee Policy Committee reports and recommendations were presented by Chairperson Weiss as follows: Name change - Department of Park, Recreation and Tourism Resources University Relations Annual Report Presidents Report A. It was recommended that the Board of Trustees approve the change in the name for the Department of Park and Recreation Resources to the Department of Park, Recreation and Tourism Resources. On a motion by Mr. Weiss, supported by Dr. Mawby, THE BOARD VOTED to approve the recommendation. B. Vice President Terry Denbow presented an annual report for the division of University Relations at the committee meeting. The new video will be used for University advancement activities and events. Mr. Denbow introduced University Relations department directors and staff members. 8. President McPherson reported the following: A. B. Michael J. Kiley has assumed the responsibilities of Interim General Counsel upon the departure of General Counsel Mary Beth Kurz, Brad Thaler Student Liaison members for 1994-95 were introduced: continues as representative of Student Assembly of ASMSU, Jim Sterns represents COGS, and Jamal Ware, Academic Assembly of ASMSU. D. ' J. Hoffman will be replaced as Member at Large. New Faculty Liaison representatives will be present at the July meeting. I I I i i June 10, 1994 C. A committee has been formed to review International Programs and is being convened by Mr. Randy Teague. Dean Erwin Bettinghaus and Mr. Charlie Greenleaf are co-chairing the review of Admissions programs. These reviews are two of the several initiatives contained within or suggested by the Principles which will create considerable activity during the next year. 9. The following individuals addressed the Board of Trustees on other issues: A. B. Rondy Murray, President of the Clerical-Technical Union and Chairperson of the MSU Coalition of Labor Organizations, discussed implementation of the Guiding Principles, and specifically the Principle "Make People Matter." Tom Ferris, staff member of the Administrative-Professional Association and Recorder for the Coalition of Labor Organizations, presented a letter inviting Trustees and the President to meet with their Organization prior to each Board meeting. 10. • Chairperson1s. Report and Trustees1 Comments A. B. Mr. Shingleton commented on his attendance at the Handicapper Awards ceremony. He said it is an impressive event which he encourages other Trustees to attend. Ms. Sawyer-Koch reported on the recent AGB conference in Washington, D. C. and the Campus Climate Seminars co-hosted by the Legislature and MAGB. 10473 President's Report continued Public Participation - Other Issues Chai rperson1s Report and Trustees1 Comments Trustee Sawyer-Koch acknowledged the accomplishments of the late Dr. James B. Hamilton. Dr. Mawby reported he and Mr. Weiss were representatives of the Board of Trustees at the recent meeting of the MSU Foundation Board. He expressed appreciation for the Foundations contributions to the University. Trustee Mawby commended the University Relations staff for the excellent report and congratulated them for the special recognition they received from the Council for Advancement and Support of Education. Dr. Mawby reported there were positive discussions at breakfast with Faculty Liaisons of ways in which faculty and staff are engaged in dealing with the Guiding Principles. Ms. Gonzales said she wished to take the opportunity to let union members know that she does appreciate their contributions to the University and the University does value its employees. Trustee Gonzales expressed appreciation for the kind words of support she has received and for the cards and get well wishes to her son following his accident. Ms. Cook expressed concern about substance abuse and commented about the Columbia University report which was discussed at dinner last evening and with Student Liaison members at breakfast this morning. She commended the leadership efforts of Dr. Moses Turner and our students and believes the University has a responsibility to address this issue. Trustee Cook requested a tour of Spartan Stadium at the July Board meeting. Ms. Cook complimented and thanked Trustee Sawyer-Koch for participating in and hosting the MAGB conference. She recognized Trustees Sawyer-Koch and Gonzales for their efforts in diversity. The President reported that further discussion of the Principles would take place in July. Mr. Traxler suggested that in addition to visiting Spartan Stadium during the July Board meeting dates, he would also like to visit construction and deferred maintenance projects. I i i i 10474 Chairperson's Report and Trustees1 Comments continued June 10, 1994 EL Mr. Weiss recommended the Michigan State administration contact Columbia University in an attempt to form a coalition or•partnership in their project on substance abuse. The Institute for Family and Child Study visiting review committee was hosted by Trustee Weiss in Flint. Mr. Weiss supported Dr. Mawby's comments about the value of the MSU Foundation to the University. He suggested that Board members should serve on the Foundation Board during the second through fourth years of their Trusteeship. I, Mr. Ferguson reported a response will be prepared to the letter Mr. Ferris presented from the MSU Coalition of Labor Organizations. 11. On a motion by Mr. Ferguson, supported by Mr. Shingleton, the meeting adjourned at 12:10 p.m. Executive Advisory Council members and Faculty and Student Liaisons joined Board members for lunch. PetefncPher s on President Martha L. Hesse, Ph.D. Secretary I i I I