10496 MINUTES OF THE MEETING OF THE MICHIGAN STATE UNIVERSITY BOARD OF TRUSTEES February 10, 1995 The Trustee Finance Committee and the Trustee Policy Committee meetings were held in the Board Room.of the Administration Building beginning at 9:00 a.m. on Friday, February 10, 1995. Minutes of the meetings are on file in the Office of the Secretary of the Board of Trustees. The meeting of the Board of Trustees was called to order by President McPherson at 10:07 a.m. in the Board Room. Trustees present: Dolores M. Cook, Dorothy Gonzales, Russell G. Mawby, Colleen McNamara, Donald W. Nugent5 John D. Shingleton, Bob Traxler, and Robert E. Weiss. University officers present; President McPherson5 Provost Simon, Secretary Hesse, Acting General Counsel Kiley5 Vice Presidents Denbow, Greenleaf, Pierre, and Wilkinson, and Acting Vice President June. Faculty Liaison representatives present: Etta Abrahams, Maureen.McDonough, Charles Nelson, Susan Selke, and Dozier Thornton. Student Liaison representatives present: Jim Sterns, Laurin Stine, Brad Thaler, and Jamal Ware. All actions taken were by unanimous votQ of the Trustees present5 unless otherwise noted, 1, ' On a motion by Dr. Mawby, supported by Mr. Shingleton, THE BOARD VOTED to approve the proposed agenda. 2e On a motion by Dr. Mawby, supported by Mr, Shingleton, THE BOARD VOTED to approve the minutes of the Board meetings of October 26, 1994, December 9, 1994, and December 14, 1994, Presidents Report 3. The President's report included the following: A. Bs C. D. President McPherson commented on the Governor's proposed State appropriation which is recommended, to be a 3 percent increase across the board for public four-year institutions. The Governor has recommended an additional $10*4 million above the 3 percent for MSU, one of three universities to receive additional money. President McPherson stated the appropriation must be used for the ongoing operation of the University and that the additional $10.4 million will be used for equipment and technology to address pressing teaching and learning needs. The University is absolutely committed to the multi-year tuition guarantee approach and to live within the inflation adjusted tuition and appropriations, Provost Simon introduced Professors Walter Verdehr and Elsa Verdehr from the School of Music. The School of Music has a set .of very strong programs which the Verdehrs have been a part of since the 1960s. Each has a prominent reputation as a soloist and with a colleague, Gary Kilpatrick, form the internationally renown Verdehr Trio. They have extraordinary heavy teaching loads, perform summer concerts in Wharton Center as well as nationally and internationally, conduct activities for youth, and have developed video tapes to be used for instruction. Professor Walter Verdehr commented on a series done with WKAR-TV which has been purchased by the State Department for embassies in the world to make available to each country. Seventy-five composers from world wide were commissioned for the series; in particular, the American composers included five Pulitzer prize winners. The Verdehrs are grateful to Michigan State, and delighted to have been here for so many years. The Cesar E, Chavez Collection was established in the Main Libraries First Floor wing on February 75 1995. The material is a collection of Cfaicano and Puerto Rican materials including books, video, audio and booklets. Only selected items are located on the first floor, with the rest of the collection located with similar material in the Libraries, In addition to establishing the collection., 22 LUPE scholarships were awarded at another ceremony. Vice President Terry Denbow has appointed Nancy Brent as Interim Director of Public Relations. Ms. Brent has been the Associate Director since 1986, President McPherson complimented Mr, Denbow and the University Relations staff for steadily becoming more proactive with Michigan State in the media. i l I 10497 Public Participation Germane to Agenda Personnel Actions Appointments February 10,- 1995 There were no requests for public participation on issues germane to the agenda. Personnel Actions were presented by Provost Simon: A. Appointments 1) 2} 3) 4} 5) 6) Detjen, James T., •• AY-Prof essor and John S. and James L. Knight Chair in. Environmental Journalism, School of Journalism, $70,000, with Tenure, effective February 16, 1995. Pathak, Dorothy R., AN-Associate Professor, Department of Family Practice; Deanvs Office, College of Human Medicine, $62,000, with Tenure, effective January 35 1995. Hruby, Raymond J., AN-Professor, Department of Biomechanics, $90,000, with Tenure, effective January 1, 1995. Sears, Phillip, AN-Professor, Department of Large Animal Clinical Sciences, $80,000, with Tenure, effective January 16, 1995. Straw, Barbara, AN-DavidJ. Ellis Swine Professor, Department of Large Animal Clinical .Sciences, $90,000, with Tenure, effective January 16, 1995, Noto, Robert, AN-Vice President for Legal Affairs and General Counsel, $120,000, Executive-Management, effective April 15, 1995 to April 14, 2000, President McPherson recommended the appointment of Mr, Robert Noto as Vice Rresident for Legal Affairs and .General Counsele Mr. Noto currently is the Associate General Counsel and Deputy Secretary at New York University and has been there for many years serving in various legal functions. Provost Simon presented the academic appointments and commented on the .significance of those appointments. On a.-motion-by. Dr, Mavby, supported by Mr, Weiss, THE BOARD VOTED to approve the Appointments. B. Information Reports of Academic Personnel Actions of December 14, 1994 and January 18, 1995 were distributed with the Board Agenda and are included with the agenda materials in the Office of the Secretary of the Board of Trustees. Information Reports The Gift, Grant and Contract Report was presented by Vice President Pierre for the period of November 12, 1994through January 13, 1995, The report is a compilation of 205 Gifts, Grants and Contracts, and 40 Consignment/Non-Cash Gifts with a total value of $28,0409038.,64, The report is included with the Board Agenda in the Office of the Secretary of the Board of Trustees, Gift, Grant and Contract Report On a. .motion- by Dr. Mawbyy supported by Mr, Shingleton5 THE BOARD VOTED to approve the Gift, Grant and Contract Report. Trustee Finance Committee reports and recommendations were presented by Trustee Traxler, Committee Chairperson, as follows: A. Bids and Contract Awards Trustee Finance Committee Bids and Contract Awards Hoi den Hall - Student Radio Station Kalamazoo Street Bridge Reconstruction It was recommended that a contract in the amount of $413,100 be awarded toKares Construction Company, Inc.-, of Lansing, Michigan, and that a budget in the amount of $590,000 be established for the project entitled: Hoiden Hall - Student Radio Station, It was recommended that a contract in the amount of $670,166.74 be awarded to Walter -Toebe Construction Company, of Wixom, Michigan, and that a budget in the amount of $779,800 be established for the project entitled: Kaiamaz-oo Street Bridge Reconstruction Over the Red Cedar River, 1) 2) 3) It was recommended that Clark Construction Company of Lansing be appointed as .construction .manager for the development of a food court in the International Center and the establishment of a project budget of $500,000. Develop Food Court in international Center and establish budget. On a motion by Mr. Traxler, supported by Dr. Mawby, THE BOARD VOTED to approve the Bids and Contract Award recommendations. 10498 Trustee Finance Committee cont. Funds Functioning as Endowments Robert C. Davis Family Fund for Agriculture Robert C. Davis Family Fund for Agriculture Ocerseas Studies Inclusion of Fidelity Investments and Vanguard Group in Base Retirement Plan February 10,: 1995 B, Funds Functioning as Endowments 1} 2) It was recommended to establish the Robert C, Davis Family Endowed Fund for Agriculture as a fund functioning as endowment. It was recommended to establish the Robert C, Davis Family Endowed Fund for Agriculture Overseas Studies as a fund functioning as endowment« On a motion by Mr, Traxler5 supported by Mr, Shingleton5 THE BOARD VOTED to approve the recommendations, C. It was recommended that Fidelity Investments and The Vanguard Group be included in. the University's Base Retirement Plan for the investment and transfer of funds by individuals covered by contracts with Operating Engineers Local .547-,. the Clerical-Technical Union, and AFSCME Local 1585. On a motion by Mr, Mavby, supported by Mr, Shingleton, THE BOARD VOTED to approve the recommendation, 1 i Poli cy on Rotation of External Auditors D, It was recommended to adopt the following policy on rotation of external auditors: It shall be the policy of the Board. of Trustees to rotate auditors periodically. The auditors selected shall be appointed annually for a period of six years. At the expiration of the sixth year3 the then current auditor shall not be eligible for reappointment. While the Board reserves the right, notwithstanding this policy, to change auditors at any time, the Board .recognizes that both the University and the audit firm selected make substantial initial investments at the beginning of the audit relationship and that both parties anticipate recovery of their costs over the six-year period. Therefore; the Board does not intend to deviate from this policy so long as the service and the fees of the auditors are satisfactory. The first rotation under this policy shall occur following the audit of the fiscal year ending June 30, 2001. £>n a motion by Mr. Weiss, supported by Mr. Shingleton, THE BOARD VOTED to approve the recommendation. I JR., The .Finance ..Committee received the following information reports: 1) The Committee discussed a report from Provost Simon and Vice President Wilkinson on Tuition and Fee Planning for 1995-96 which reviewed inflation projections for the upcoming year, 2) The Committee received a report from Vice President Wilkinson on the University's long-term investment pool performance which noted that for fiscal year 1994, Michigan State University's performance ranked 11th of 383 universities reporting in the annual MACUBO Endowment Study, Results-for the three-year period ending in 1994 placed Michigan State University 28th of 364 universities, and for the five-year period ending in 1994, Michigan State University placed 8th of 326 universities, 8= The Trustee Policy Committee report and recommendations were presented by Committee Chairperson Cook as follows: A« It was recommended to approve amendments to the University Bylaws for Academic Governance; Section 5.2 - Athletic Council* The key features of the proposed revisions are: 1} The voting membership of Athletic Council, The SpARC report recommends 10 voting members (6 faculty, 2 alumni, 2 students of whom 1 should be an athlete). University Committee on Academic Governance'(UGAG) proposed an increase-in faculty representation to 8 to ensure faculty control of Athletic Council., and In student representation to 35 1 of whom must be a graduate student. 2) Clarification of ex officio status. These proposed revisions clearly state that ex officio members may not vote. This recommendation is in line with the general meaning of ex officio and the practice at MSU on other committees. Information Reports Tuition and Fee Planning f or 1995-96 Report on Long- Term 1nvestment Pool Performance Trustee Policy Commi ttee Amendments to Bylaws for Academic Governance - voting membership of Athletic Counci1 Clarification of ex officio status i I I February .10, 1995 3) 4) A process for selecting student members. The Academic Assembly, the Student Assembly, and the Council for Graduate Students will each be involved in developing slates of nominees. From these slates, the President must appoint one student athlete and one graduate student* A process for review of the faculty athletic representative. The proposed revisions indicate that a review must occur not less frequently than every 5 years and shall involve the advice of the voting members of Athletic Council. 10499 Trustee Pol icy Committee cont. Amendments to Bylaws for Academic Governance cont. Selection of Student Members Review of Faculty Athletic Representative 5} A guideline for minimizing awards of athletic tickets and trips to voting members• Minimizing Awards of tickets and trips The Proposed Revisions to the Bylaws for Academic Governance document is included with the agenda materials. B. It was recommended to approve the College of Nursing Practice Plan which contains policies, rules and procedures governing faculty clinical practice* College of Nursing Practice Plan The College of Nursing Practice Plan is proposed as an enabling tool in the implementation of the Faculty Group Practice. Client services are an essential component of the educational, research and service programs of the College/ In the current and emerging climate of health care, nursing services are increasingly reimbursable as discrete services. Income from practice is proposed to be used to enhance the educational, research and service programs of the College of Nursing. Therefore, the Nursing Practice Plan containing the policies, rules and procedures governing faculty clinical practice has been developed. The College of Nursing Faculty Group Practice under the policies of the Practice Plan is expected to provide expert and exemplary clinical nursing services. These services are intended to demonstrate to students continuous quality improvement and research-based approaches to providing care in the communities they serve. Students will have opportunities to participate in innovative approaches to nursing services. The clinical practice will allow students to integrate knowledge and skills in a clinical setting and provide an environment for ongoing research and scholarship. The College of Nursing Practice Plan is included with the agenda materials. C. It was recommended to approve the Human Health Programs Faculty Appointment System as revised. The Human Health Programs (HHP) Faculty Appointment System was developed and approved by the Board of Trustees in 1991 to provide an appointment system to aid in the recruitment and retention of clinician faculty in the Colleges of Human Medicine and Osteopathic Medicine. At that time, there was an intent to extend this system to include similar appointments in the College of Nursing. The HHP document has now been revised to include the College of Nursing. Section 6.0 has been added to the document to provide an amendment procedure. The revisions incorporated in the HHP document are endorsed by the. College of Human Medicine, College of Osteopathic Medicine and the College of Nursing. Additionally., the University Committee on Faculty Affairs and the University Committee on Faculty Tenure endorsed these revisions on January lky 1995 and January 25> 1995? respectively, The proposed changes in the HHP Faculty Appointment System are recommended to he effective February Itk 1995, The Human Health Programs Faculty Appointment System document is included with the agenda materials. On.a motion by Or, Mawby, supported by Mr, Shingleton* THE BOARD VOTED to approver A} the Amendments to the Bylaws for Academic Governance * B) the College of Nursing Practice Plan, and C) the Human Health Programs Faculty Appointment System, These three documents are on file with the agenda materials in the Office of the Secretary of the Board of Trustees. Human Health Programs Faculty Appointment System 10500 February 10, 1995 Trustee Policy Committee cont. .D. Committee Chairperson Cook reported on the Trustee Policy Committee work session held on Thursday. February 9. She commended committee members for their energy and interest in the proposed agenda items. The Policy Committee expects to visit the Writing Center in the future. Chairperson1s Report and Trustees' Comments Chairperson's Report and Trustees1 Comments A. Chairperson Mawby remarked it is a privilege to serve as a member and Chairperson of the Board of Trustees. He is proud of the many positive developments and events that are happening at the University. In his view, good discussions have taken place with students, faculty, .and staff and the concept of a law school affiliation has been addressed with thorough deliberation. Dr. Mawby expressed appreciation to the lav; resource group and urged moving forward expeditiously in developing a recommendation for the consideration and action of the Board of Trustees. He commented on the departure of Douglas Wood, Dean of the College of Osteopathic Medicine, and Merrily Dean Baker, Director of Intercollegiate Athletics, and thanked them for their leadership and service to the University. Trustee Mawby reminded Board members of the President's State of the University Address and Awards Convocation on February 21. He is pleased former Trustees have been invited to attend. He also reminded everyone that ANR week takes place early in March. "v/. Trustees1 Comments B. Trustees1 Comments 1) 2) 3) h) Trustee Cook supported Chairperson Mawby1s comments regarding an affiliation with the Detroit College of Law. Trustee Nugent is looking forward to the July Board of Trustees meeting taking place in Traverse City, Trustee Shingleton commented on the Governor's recommendation for the University and thanked Steve Webster for his assistance. He commended Don Bowers ox and Steve Terry for their work with the lav; school affiliation which is a marvelous achievement to make Michigan State a greater university and greater contributor to the citizens of Michigan, He looks forward to a tour of the Writing Center.. Trustee Weiss stated that Dean Wood and Athletic Director Baker have been gracious to him and his family members and are good representatives of the University. He thanked President McPherson and the Law Resource Group for the DCL initiative and Steve Webster for his daily assistance with the Legislature. Public Participation 10. The following individuals addressed the Board of Trustees; A. B. Rondy Murray, staff member and President of the Clerical-Technical Union, reported that Union representatives would like to meet with Board members to share perspectives on issues facing employees. She believes much can be accomplished when groups work together with constructive cooperation. There is a shared goal of making Michigan State University the best place to study, teach, and work and Ms. Murray is confident there will be an increasingly cooperative, and constructive way of doing so in the months ahead. Karen Keyvorth, Kay Bofaris, and Janine Sinno addressed different issues related to the Islamic religion and the Muslim Community in the Lansing- East Lansing area. Karen Keyworth thanked Trustee Dorothy Gonzales, Nancy Mark, Provost Lou Anna K. Simon, Mary Jane Wilson, Vice Provost Paul Hunt, Steve Meuche, and others for their positive response to a recent concern about WKAR-TV programming. Kay Bofaris, representing the Islamic Center, reported there are 2,200 members of the Muslim Community in the greater Lansing-East Lansing area. She would like Michigan State to offer a more extensive curriculum on ethnic religions and, in particular, the Islamic religion. Janine Sinno, an MSU employee and former Ph.D, student in Human Ecology, reported the Islamic Center has an open door policy to the MSU community. International Muslim students are warmly welcomed to join the Islamic Center community. Financial and moral support is provided to assist students and their families with the transition to the East Lansing area. February 10, 1995 11. President McPherson announced there -had been a request for the Board of Trustees to meet in Executive Session to consult with its attorney "to consider material exempt from discussion or disclosure by state or federal statute-" The session is exempt from disclosure under Section 8(h) of the Michigan Open Meetings. Act.- On a motion by Dr. Mawby, supported by Mr. Shingleton, A ROLL CALL VOTE was conducted by Secretary Hesse. The motion passed unanimously for the Board-to- meet- in Executive Session. 12. The meeting adjourned for Executive Session. Following the Executive Session, Board Members were joined at lunch by Executive Advisory Council members. Faculty Liaisons, and Student Liaisons. 10501 Request for Executive Session reter McPherson President Martha L. Hesse, Ph.D. Secretary I I i