10504 MINUTES OF THE MEETING OF THE MICHIGAN STATE UNIVERSITY BOARD OF TRUSTEES April 14, 1995 i The Trustee Finance Committee and the Trustee Policy Committee meetings were held in the Board Room of the Administration Building beginning at 9:00; a.m. on Friday, April 14, 1995. Minutes of the meetings are on file in the Office of the Secretary of the Board of Trustees. The meeting of the Board of Trustees was called to order by President McPherson at 10:45 a.m. in the Board Room. Trustees present: Dolores ML- Cook, Dorothy Gonzales, Russell G. Mawby, Colleen McNamara* Donald W, Nugent, and Robert E/ Weiss• Trustees absent: John D, Shingleton and Bob Traxler. Trustee Traxler departed following the Finance Committee meeting. University officers present: President McPherson, Provost Simon5 Secretary Hesse, Acting General Counsel Kiley* Vice Presidents Denbow, Pierre, and Wilkinson> Acting Vice President June, and Interim Vice President Mortimore. representatives present: Maureen McDonough and Susan Seike. Student Liaison representatives present: James Sterns, Laurin Stine, Brad Thaler, and Jama1 Ware. Faculty . Liaison All actions taken were by unanimous vote of the Trustees present, unless otherwise noted. Amend agenda Trustee GPA Award Recipients 1. 2. 3. On a motion by Dr. Mawby, supported by Ms, Cook, THE BOARD VOTED to approve the proposed amended agenda to include a resolution honoring Ms. Betty Golden. On a motion by Dr. Mawby, supported by Ms. Cook, THE BOARD VOTED to approve the minutes of the Board meetings of February 10s 1995 and February 275 1995, Trustee GPA Award recipients (listed below) for Spring Semester 1995 were congratulated for their exceptional academic performance. Chairperson Mawby and President McPherson presented awards to Angela Howard,- David DiCicco, and Jason M. Abate. Ms. Barratt and Messrs, Hondorp, Morrison, and Sandretto were unable to attend. I Report of death of Betty Col den Angela M* Howard Darryl W. Hondorp David DiCicco Jennifer M. Barratt Matthew W. Morrison Steven P. Sandretto Jason M. Abate 4.0000 GPA-, 3.9905 GPA, 3,9655 GPA, 3.9652 GPA5 3.9642 GPA, 3.9580 GPA. 3,9580 GPA, First Highest Second Highest Third Highest Fourth Highest Fifth Highest Sixth Highest Sixth Highest At President McPherson1s request, Chairperson Mawby commented on the death of Betty Golden, Assistant Vice President of Governmental Affairs for Federal Relations: "All of us are deeply distressed with the death of Betty Mitchell Golden whom all of us have come to love and admire. Love because of her personal qualities, the human qualities for which we have such admiration and appreciation, and for her professional expertise, She did a superb job in every situation in representing this University. We are tremendously proud and grateful for her service to the University and her death is a great loss to us personally as.well as to the University. The Board of Trustees would like to adopt a resolution in a memorial tribute to Betty to be conveyed to her family." Vice Chairperson Weiss supported the recommendation to present a resolution to the family of Betty Golden. President McPherson commented that he is pleased to have known Betty Golden; she is one of the wonderful people he has met at Michigan State. A memorial service will be held in Detroit on Wednesday, April 19, 1995. President1s Report The President's report included the following: A. The MSU Debate Team was recognized for winning the 1995 National Championship' in Collegiate Debate, When presenting the resolution to Coach Roper and Assistant Coach Devereaux, Dr, Mawby commented that the University is always proud of its students> their performance, and the faculty who are involved with them, and he is particularly proud this year of the debate team. l i 10505 President's Report continued Resolution to MSU Debate Team April 14, 1995 Resolution to MSU Debate Team It is hereby resolved that the Michigan State University Board of Trustees, by action taken on April 14, 1995, extends its congratulations to Michigan State University Debate Team members Biza Repko and Jason Trice on winning the 1995 National Championship in Collegiate Debate/ The Board also wishes to congratulate team coach James Roper and assistant coaches Sean Lemoine and Dave Devereaux for their efforts in promoting this premier academic competition. It is also hereby resolved that the Board of Trustees extends its congratulations to the freshmen members of the debate squad, Ian Kiinkhammer, Erik Cornellier, and John Sullivan upon winning the national junior varsity debate championship for 1995, and freshmen Bill Rand and Vikas Shah for their roles in making this the most successful season in MSU debate team history, The MSU Debate Squad has won seven of the 14 tournaments it has entered this year, which is one of the best records in the nation. In addition to winning these tournaments, MSU teams, especially freshmen teams, have placed well in tournaments, In each case they have represented the University in a manner that reflects well on our students, our campus and our community. The Michigan State University Board of Trustees is proud to recognize these individuals for their academic achievements at the National Tournament in San Diego, the National Junior Varsity Championship in Kansas City and at the Heart of America Tournament at the University of Kansas. No team has ever won both the Heart of America and the national championship tournaments in the same year. Each of. us applaud you for your dedication, academic excellence, and perseverance, We are proud of each and every one of you for your accomplishments. Coach Roper thanked the Board for the honor of receiving the resolution. He expressed appreciation to the President and Provost for their support, Dean John Eadie, family members, and many University people who helped to make this possible: secretaries, administrators, and faculty. He also thanked the media for the good coverage. President McPherson commended the Debate team for this major accomplishment. Public Participation Issues Germane to Agenda Personnel Actions Appointments Other Personnel Actions The following individuals addressed the Board of Trustees on issues germane to the agenda: A. M. Kate Murphy, Chris Carmichael, and Matt Bokach, Gay and Lesbian Faculty and Staff Association members, spoke in support of benefits for domestic partners of University employees. Dr. Murphy asked Trustees to support the University Committee on Faculty Affairs\recommendation "that lesbian and gay couples in committed relationships deserve to be treated in the same way as traditionally married couples and families." Personnel Actions A. Appointments 1) Malina, Robert M., AN-Professor, Department of Physical Education and Exercise Science; Youth Sports, $100,000, with Tenure, effective August 16, 1995. B. Other Personnel Actions 1} 2} Keller, Waldo F,3 AN-Professor and Acting Dean, Dean's Office, College of Veterinary Medicine; Department of Small Animal Clinical Sciences, to change title to Dean, effective April 13, 1995; and for a change in retirement date from July 1, 1996 to July 1, 1997, Webb, Charles H., AN-Executive Management Director of MSU Alumni Association, to change title to Vice President for University Development and President of MSU Foundation, and for a change in salary rate from $102,600 to $114,000, effective May 8, 1995. On a motion by Dr. Mawby, supported by Mr. Weiss, THE BOARD VOTED to approve the Appointments and Other Personnel Actions. I i i 1 j 10506 Personnel Actions j continued I Other Personnel ? Actions continued; Information Reports Gift, Grant and Contract Report Trustee Finance Committee Bids and Contract j I Awards Campus Fiber Optic? System Phase 11 ; Fee Hall Alterations Kellogg Center Guest Room Alterations National Super- conducting Cyclotron Laboratory High Bay Addition | i Architectural/ Engineering services for building to house Detroit College of Law Appointment of Auditors Report on Investment in Common Fund!s Emerging Markets Fund Trustee Policy Commi ttee MSU Ordinances Revised and Updated April 14, 1995 The appointments of Professors Malina and Keller were presented by Provost Simon. President McPherson and Provost Simon commented on Dr. Keller's service as Acting Dean and his willingness to assume the Dean's position. The appointment of Dr. Webb was presented by President McPherson. Ms. Dottie Mortimore was recognized by President McPherson for her leadership of the University Development division during the interim period. C. Information Reports.of Academic Personnel Actions of February 15, 1995 and March 22. 1995 were distributed with the Board Agenda and are included with the agenda materials in the Office of the Secretary of the Board of Trustees. The Gift, Grant and Contract Report was presented by Vice President Pierre for the period of January 14, 1995 through March 17-, 1995. The report is a compilation of 329 Gifts, Grants and Contracts, and 30 Consignment/Non-Cash Gifts with a total value of $50,132,493.03. The report Is included with the Board Agenda in the Office of the Secretary of the Board of Trustees, On a motion by Dr. Mawby, supported by Ms. McNamara, THE BOARD VOTED to approve the Gift, Grant and Contract Report. The Trustee Finance Committee report and recommendations were presented by Trustee Weiss acting on behalf of Trustee Traxler as follows: A. Bids and Contract Awards were recommended as follows: 1) 2) 3} 4} award a contract in the amount of $278,626 to F.D. Hayes Electric Co. 5 of Lansing, Michigan, and establish a budget in the amount of $786,000 for the project entitled: Campus - Fiber Optic System Phase II. award a contract in the amount of $202,000.to Kares Construction Company, Inc.> of Lansing, Michigan, and establish a budget in the amount of $250,000 for the project entitled: Fee Hall - Alterations in Suites E215 - E221. reject and rebid the bids received for the project entitled: Kellogg Center-Guest Room Alterations. award a contract in the amount of $1,111,560 to Kares Construction Company, Inc., of Lansing, Michigan, and establish a budget in the amount of $1,350,000 for the project entitled: National Superconducting Cyclotron Laboratory — High Bay Addition. It was recommended that the firms of Samborn, Steketee Otis and Evans (SSOE), Inc., and Jackling Lyman and Powell {JLP} Associates, Inc. be retained to provide Architectural/Engineering services for the construction of the building to house the Detroit College of Law. It was recommended that the firm of Arthur Andersen & Co, be appointed as the University's auditors for the 1994-95 fiscal year at a fee to be negotiated by the administration and with the expectation that they receive annual reappointment as auditors for a total of seven years, provided service and price are satisfactory, in accordance with the policy on rotation of auditors. On a motion by Mr. Weiss, supported by Dr. Mawby, THE BOARD VOTED to approve the -recommendations of the Committee. B. C. D. The Committee also received a report from the administration on the investment of an additional $500,000 in the Common Fund's Emerging Markets Fund in accordance with the Board's investment policy and objectives. 10. The Trustee Policy Committee reports and recommendations were presented by Committee Chairperson Cook as follows: A. At the December 9, 1994 meeting,. the Board of Trustees adopted a revised and -updated set of Ordinances which replaced the 1992 version. As a part of that action5 the Board requested that further opportunity be provided for students and faculty to study and comment on the revisions with any subsequent action to be recommended at the April Board meeting. The reviews have taken place and the Ordinances are being presented for approval with the understanding that some remain in development or require additional attention, i.e.-, selling and advertising, removal of University property. I I I I 10507 April 14, 1995 Trustee Cook recommended that the Michigan .State University Ordinances be adopted to include an amendment to Ordinance 38, Roller Skates and Similar Devices, to be identified as a civil infraction rather than a misdemeanor. Trustee Policy Committee cont. Amendment of MSU Ordinances Prior to the vote to adopt the Ordinances, Trustee Weiss amended the recommendation to reinstate 29.02, MSU Smoke-Free Policy, with the recommended penalty being a civil infraction instead of a misdemeanor. On a ROLL CALL VOTE conducted by Secretary Hesse, Trustees Gonzales, Nugent, and Weiss voted to support the motion, and Trustees Cook/Mawby, and McNamara voted against it* The motion failed. On a motion by Trustee Weiss, supported by Trustee Nugent, the BOARD VOTED to refer Ordinance 29.02 back to the Trustee Policy Committee for review. The motion was approved by a unanimous vote, Jamal Ware, student liaison, asked the Board to consider addressing the issue of bicycle pathways on campus. He expressed concern that people on wheels do not have adequate space to get around the campus; he would like to have the bike paths expanded and adequately maintained; Trustee Cook thanked individuals who have worked on the Ordinance revisions. B. The Committee received the 1993-94 Report of Awards and Expenditures of Gifts, Grants and Contracts for Research and Education from Vice President Percy Pierre. Dr. Ralph W. Bonner, Director of the Office of Affirmative Action, Compliance and Monitoring, presented the 1993-94 Annual Report on Affirmative Action. A Report on the Status of Handicappers at Michigan State University was also received. 11. Chairperson1s Report and Trustees1 Comments A. Chairperson Mawby expressed appreciation to students, faculty, staff, and offices of the administration, He said it is an exciting time of the year with many events recognizing the achievements and contributions of faculty and students, with the highlight of the year being the convocation and the privilege for our graduates to be addressed by a President of the United States. 1993-94 Report of Gifts/Grants & Contracts Chairperson's Report and Trustees1 Comments Dr. Mawby and President McPherson recognized the Faculty Liaison and Student Liaison members who have served during the past year and thanked them for their contributions. Matt Nelson, ASMSU Academic Assembly Chairperson-, and Sha-Ron Hampton, Student Assembly Chairperson of ASMSU, were introduced as new Student Liaisons. Chairperson Mawby congratulated the President and Steve Webster for their work in getting the House of Representative endorsement for the Governor\s budget recommendations for higher education in general, and MSU in particular. The entire University community—students, faculty, staff. Board members, administration, alumni, and friends such as the Michigan Farm Bureau—pulled together in an extraordinary way for this tremendous accomplishment. There is still work to be done with the Senate. B, Trustees1 Comments Trustees1 Comments 1) 2) 3} 4) Trustee Cook commented on Dr. Mawby being designated as an angel by The Detroit News, and said she is pleased they recognize those qualities • Ms. Cook said her thoughts are with the Shingleton family, Trustee Nugent reported he is pleased to have the opportunity to serve the University as a Trustee and each day is more exciting than the previous. He expressed appreciation to the President and staff for their work on the budget, even though it is not done. Trustee Gonzales distributed information from the recent Association of Governing Boards Annual Conference on Trusteeship and an article from the Wall Street Journal. Trustee Weiss paid special tribute to Jamal Ware, Student Liaison, who he said has represented the Flint area and Genesee County so well, following a great tradition of leaders who have done an outstanding job. Mr. Weiss commented that he is appreciative of the extraordinary lobbying effort of the Michigan Farm Bureau. i • i i i 10508 April 14, 1995 C. President McPherson thanked Michael Kiiey for his service as Interim General Counsel. He said Michael has done an effective job and he appreciates it. The President reported it has been a good year, with many accomplishments. However, he is just starting* there is so much more to do. Public Participation 12. The following individuals addressed the Board of Trustees: A. Anthony Ingham, Amy Jones, and Justin Savu. representing the MSU Recycling Coalition spoke on behalf of the student environmental coalition and the MSU recycling coalition. They spoke in support of a comprehensive, campuswide recycling program to include the residence halls? and metals, plastics, glass, and organics which are not currently accepted for recycling on campus. Executive Session 13. There was no request for the Board of Trustees to meet in Executive Session. 14. The meeting adjourned at 12:15 p.m. Board Members were joined at lunch by Executive Advisory Council members. Faculty Liaisons, and Student Liaisons. Pfeter McPherson President Martha L. Hesse Secretary I I I I I