10516 MINUTES OF THE MEETING OF THE MICHIGAN STATE UNIVERSITY BOARD OF TRUSTEES July 14, 1995 Meeting via interactive television The Trustee Policy Committee and the Trustee Finance Committee meetings were held via interactive television at Michigan State University in 133D Erickson Hall and at Northwestern Michigan College, room L201 Library Annex, in Traverse City, Michigan, beginning at 9:00 a.m. on Friday, July 14, 1995. Minutes of the committee meetings are included with the agenda materials in the Office of the Secretary of the Board of Trustees. The meeting of the Board of Trustees via interactive television was called to order by President McPherson at 11:40 a.m. in Traverse City, Michigan. Present in Traverse City: Trustees Dolores M. Cook, Russell G. Mawby, Colleen McNamara, Donald W. Nugent, John D. Shingleton, Bob Traxler, and Robert E. Weiss. University officers: President McPherson, Provost Simon, Secretary Hesse, and Vice President Wilkinson. Present in East Lansing: Trustee Dorothy Gonzales, University officers: General Counsel and Vice President Noto, Vice Presidents Denbow, Greenleaf, Pierre, and Webb, Acting Vice President June, and Assistant Vice President Terry. Faculty Liaison representatives: Charles Nelson and Susan Selke. Student Liaison representatives: Martin Hill (COGS), Matthew Nelson, and Laurin Stine. Senator George McManus, Jr. of Traverse City, welcomed the Board of Trustees to the Traverse City area and commented on the importance of Michigan State to the region. All actions taken were by unanimous vote of the Trustees present, unless otherwise noted, 1. On a motion by Mr. Shingleton, supported by Dr. Mawby, THE BOARD VOTED to approve the proposed agenda. 2. On a motion by Mr* Weiss, supported by Mr. Nugent, THE BOARD VOTED to approve the minutes of the Board meetings of June 8, 1995 and June 9, 1995. 3. The President's report included the following: A. President McPherson introduced Professor John K. Hudzik, Chair of the Overseas Study Action Task Force, who was joined from a Grand Rapids, Michigan location. Dr. Hudzik reported on the progress of the charge to the Task Force which expects to submit its report to the President by September 1. An outline of Dr. Hudzik's comments is included with the Board agenda materials. Presidents Report Overseas Study Action Task Force Progress Report Personnel Actions 4. Personnel Actions Provost Simon presented the following personnel recommendations: Appointment A. Appointment 1) Dale, Bruce E., AN-Professor, Department of Chemical Engineering, $128,000, with Tenure, effective January 1, 1996. Other Personnel Action B. Other Personnel Action 1) Rothert, Marilyn L., AN-Professor and Acting Dean, Dean's Office, College of Nursing, to change title to Dean, and for a change in salary rate from $99,000 to $110,000, effective July 1, 1995. On a motion by Dr. Mawby, supported by Ms. Cook, THE BOARD VOTED to approve the personnel recommendations. Information Report C- The Information Report of Academic Personnel Actions of June 30, 1995 was distributed with the Board Agenda and is included with the agenda materials in the Office of the Secretary of the Board of Trustees. I i i i i 10517 July 14, 1995 The Trustee Policy Committee report was presented by Committee Chairperson Cook. Trustee Policy Committee A. Provost Simon updated Policy Committee members on the pending North Central Accreditation visit which is scheduled for March 1996/ Dr. Simon introduced Dr. David Fisher who is serving as Chairperson of the Self-Study Committee. Report on pending North Central Accreditation visit The Trustee Finance Committee report and recommendations were presented by Mr, Nugenty at Committee Chairperson Traxler's request, as follows: Trustee Finance Committee A, Bids and Contract Awards were recommended as follows; 1} 2} 3) 4) 5) 6) 7} a contract in the amount of $306,045 (which includes Options No. 2, 3, 4, and 6 and the Unsolicited Option) be awarded to Royal Eijsbouts, from The Netherlands, and that a budget in the amount of $513,000 be established for the project entitled: Beaumont Tower - Renovation Carillon. reject the bid received for the project entitled: Replace Refrigeration System and Freezer Roof. Food Stores - a contract in the amount of $87,850 be awarded to D.C. Byers Company of Lansing, Michigan, and that a budget in the amount of $165,000 be established for the project entitled: Holden Hall - Exterior Restoration- a contract in the amount of $467,700 (Base Bid: $393,900 plus Alternate No. 1: $19,100 and Alternate No. 2: $54,700} be awarded to Moore Trosper Construction Company, of Holt, Michigan, and that a budget in the amount of $599,000 be established for the project entitled: .I'M Sports Vest - Pool Deck Replacement, reject the bids received for the project entitled: Revitalization of Michigan Animal Agriculture - Beef Cattle Research Center Renovations: reject the bids received for the project entitled: Revitalization of Michigan Animal Agriculture - New Poultry Building. a contract in the amount of $121,927 be awarded to Bornor Restoration, Inc., of Lansing, Michigan, and that a budget in the amount of $162,000 be established for the project entitled: Urban Planning and Landscape Architecture - Roof Replacement. On a motion by Mr. Nugent, supported by Mr- Traxler, THE BOARD VOTED to approve the recommendations. B. Selection of Architect/Engineers: 1) 2) Appointment of Architects Four, Inc., of Ann Arbor, Michigan as the Architect/Engineer for the project entitled; Agriculture Hall Annex Renovation/Renewal. Appointment of BEI Associates, Inc. of Detroit, Michigan as the Architect/Engineer for the project entitled: Mason-Abbot Halls Renovation/Eenewal. On a motion by Mr, Nugent, supported by Mr. Weiss, THE BOARD VOTED to approve the appointments. Bids and Contract Awards Beaumont Tower - Renovati on Ca ri11 on I Food Stores - Refrigeration System and Freezer Roof Holden Hall - Exterior Restoration 1M Sports West Pool Deck Replacement RMAA - Beef Cattle Research Center RMAA - New Poultry Bui 1 ding Urban Planning & Landscape Architecture - Roof Replacement Selection of Architect/ Engineers Agriculture Hall Annex Renovation/ Renewal Mason-Abbot Halls Renovation/ Renewal C. It was recommended to purchase 35 acres of land in Alaiedon Township, with authorization to the administration to enter into lease and other agreements with University Rehabilitation Alliance, Inc., as necessary, to construct and operate a treatment facility on the site for persons with brain dysfunction, and to increase the internal loan authorization to finance the MSU share of this facility from $850,000 to $1 million. Agreements with University Rehabilitation Alliance5 Inc. and 1ncrease internal Loan Authorization On a motion by Mr. Nugent, supported by Mr. Shingleton, THE BOARD VOTED to approve the recommendation. D. It was recommended to adopt the 1995-96 operating budgets for the University General Fund, the Agricultural Experiment Station, Michigan State University Extension, and Intercollegiate Athletics. Adopt 1995-96 Operating Budgets On a motion by Mr. Nugent, supported by Mr. Shingleton, THE BOARD VOTED to adopt the 1995-96 operating budgets. I • • • • 10518 Trustee Finance Committee continued Revision of Statement of 1nvestment Objectives Report on Status of Design Work on Detroit College of Law/MSU Business Library and Food Safety Toxicology Building Chairperson's Report and Trustees1 Comments July 14y 1995 E. It was recommended to revise the Statement of Investment Objectives for the Endowment and Retirement Funds to reflect the restructuring of the investment portfolio as approved at the July 29, October 26, and December 9, 1994 Board meetings. On a motion by Mr. Nugent, supported by Mr. Traxler, THE BOARD VOTED to approve the revised statement, F- Mr. Norman Schleif, University Architect, and Dr. Cecil Mackey, facilitator for the law affiliation, made brief comments on the status of the design work on the new facilities for the Detroit College of Law/MSU Business Library. Mr. Schleif also reported briefly on the Food Safety Toxicology Building. 7. Chairperson's Report and Trustees' Comments A, Chairperson Mawby expressed appreciation for the arrangements and hospitality extended to the Board of Trustees during their visit to the Traverse City area- The programs presented at the Northwest Michigan Horticultural Research Station are dramatic evidence of the relationship of the agricultural community with Michigan State. Dr. Mawby spoke of the significance of the commencement exercises being held that day at Northwestern Michigan College which are a result of Michigan Statefs collaborative relationship by interactive television. Trustees1 Comments B. Trustees1 Comments: 1} 2) 3) h) Mr. Weiss spoke of his enthusiasm for the educational activities in agriculture that are taking place in northern Michigan and how proud he is of those who represent Michigan State out in the communities. He believes it is important for the people of the state to know that Michigan State is their university and is hopeful that future meetings will be held away from the main campus. Mr. Weiss thanked Trustee Nugent for the hospitable welcome. Ms. Cook complimented President McPherson for the picnic honoring University employees who had responsibilities associated with the Convocation on May 5. She was impressed by people who said their work was part of the great Spartan spirit and family. The Convocation was an example of the entire community being caught up in the spirit of producing a wonderful event that reflected so well on the University. Trustee Cook thanked everyone for the concern shown to her and Byron since his accident. Mr. Shingleton acknowledged President McPherson and Mr. David Armstrong for the cooperative relationship that has developed between the MSU Foundation and Michigan State. Trustees Cook and Shingleton serve on the Foundation Board of Directors. Mr. Nugent thanked Board members and administrators for coming to the Traverse City area. He acknowledged the support and cooperation of President Timothy Quinn and his assistant, Mr. Chet Janefcj of Northwestern Michigan College, for facilitating the meeting. Mr. Nugent spoke proudly of his involvement in the University Center concept which brings interactive and satellite television courses to a five-county area in northern Michigan. 5} President McPherson commented on the importance of Michigan State to the Traverse City area and how pleased he is that the University continues to be a part of the changes and economic growth. Public Participation 8. The following individual addressed the Board of Trustees from East Lansing: A. Nancy Soule, a graduate student, reported she had brief comments to make as a result of an unusual circumstance. She had logged on to the internet that morning and was asked to relay a message to the Board of Trustees from some Native American discussion groups about the Mt. Graham observatory project. The message was in her words, rather than the exact words of the sender, but she asked Board members to use their influence and actions when questions of diversity arisey understanding that while we may not always understand another culture, to respect the ideas they are coming from and to listen to the meaning of their words. i i July 14, 1995 9. 10. An Executive Session was not requested. President McPherson thanked the "technical" people in East Lansing and Traverse City for their extraordinary skills in facilitating this important Board meeting. Appreciation for the success of the visit was also expressed to numerous Michigan State employees: the Dean and administrators of the College of Agriculture and Natural Resources; James Nugent, Coordinator, and staff members and directors of programs of the Northwest Michigan Horticultural Research Station; and Melvin Matchett, Director, and Thomas Emling, Associate Director of MSU North, the Regional Outreach office. 11. The meeting adjourned at 12:10 p.m. Trustees, President McPherson, Provost Simon, Vice President Wilkinson, and Secretary Hesse were lunch guests of President Quinn and Board Chairperson Shirley Okerstrom of Northwestern Michigan College. 10519 Executive Session not requested President expressed appreciation for technical assistance Peter M^herson, President Dr. Martha L. Hesse, Secretary •tlf.I l I I