10579 MINUTES OF THE MEETING OF THE MICHIGAN STATE UNIVERSITY BOARD OF TRUSTEES April 11, 1997 The Trustee Finance Committee and Trustee Policy Committee of the Whole meetings were held in the Board Room of the Administration Building beginning at 9:00.-a.m. on Friday, April 11s 1997. Minutes of the meetings are on file in the Office of the Secretary of the Board of Trustees. President McPherson called the meeting of the Board of Trustees to order at 10:00 a.m. in the Board Room. Trustees present; Dolores M. Cook, Dorothy Gonzales, Colleen McNamara, Donald W. Nugent, John D. Shingleton, Bob Traxler, and Robert E. Weiss. Trustee absent; Joel Ferguson. University officers present: President McPherson3 Provost Simon, Secretary Pogel, Vice President and General Counsel Noto, Vice Presidents Denbow, Greenleaf, June, Webb, and Wilkinson, Acting Vice President Gast, and Executive Director Williams. Faculty Liaison representatives present: David Grummon, Ludmilla L. Litus, Maureen McDonough, Deborah Moriarty, and Pamela Pommerenke. Student Liaison representatives present: Frank Aiello, Joseph Caro, Precios Johnson, and Karin Peterson. Liaisons- Kevin Harding, Academic Assembly of ASMSU; Chad Smith, Student elect present: Assembly of ASMSU; and Tim Tesmer of COGS. All actions taken were by unanimous vote of the Trustees present, unless otherwise noted. 1. 2. 3. On a motion by Ms. Cook, supported by Mr. Weiss, THE BOARD VOTED to approve the proposed amended agenda. The agenda was amended to include the appointment of Detroit College of Law at MSU Board Members. On a motion by Mr. Shingleton, supported by Mr. Weiss, THE BOARD VOTED to approve the minutes of the January 29, 1997 and February 5, 1997 Board meetings. Trustee GPA Award Recipients for Spring Semester 1997, listed below, were congratulated for their exceptional academic performance. President McPherson noted that five of the six students achieved a 4.000 grade point average to tie for the "first highest" award. One student achieved a 3.9954 grade point average to receive "second highest" honors. Chairperson Cook and President McPherson presented awards to Stephen Borowski, Karl Pennings, Robert Spagnuolo, Merrin Trantum, and Suma Cherukuri. Elise Lubaway was unable to attend. Stephen G. Borowski Elise L. Lubaway Karl R. Pennings Robert T. Spagnuolo Merrin B. Trantum Suma Cherukuri Presidents Report 4.000 GPA5 4.000 GPA, 4.000 GPA, 4.000 GPA, GPA, 4.000 3.9954 GPA Fi r.st Hi Fi rst Hi Fi rst Hi Fi rst Hi Hi rst Fi , Second ghest ghest ghest ghest ghest Highest A. President McPherson i important gift to the University. led on Provost Si mon for recognition of an Provost Simon introduced Dr. Milton Muelder as a person who has made an extraordinary difference for Michigan State University. The Provost spoke of Dr. Muelder as a genuine scholar with great vision, He was identified as an important "behind-the-scenes strategic planner" who worked with President John Hannah, Dr. Muelder began his career at Michigan State in 1935 as an Instructor. He retired in 1977 as Professor and Vice President Emeritus, and has continued to be involved Dr. Simon said that Dr. Muelder's in the University community. contribution of $1 million to the University represents careful savings and investments and is designated for a wide-range of interests that reflect upon his career. Trustee GPA Award Recipients President's Report I I 1 • 10580 President's Report continued :April 11, 1997 Dr. MueTder spoke of his assignments at Michigan State as Instructor, Professor, Department Chairperson, Dean, Acting Dean, Acting Vice President* and Vice President. He recalled his close association with President Hannah. Chairperson Cook expressed gratitude for Dr. Muelder's extraordinary generosity and admiration for the legacy that he will leave at Michigan State. Trustees Gonzales and Shingleton spoke of their friendship and great admiration for Dr. Muelder. B. President McPherson reported that almost 20,000 shots were given during the meningitis inoculation program on campus. He said that it was an impressive process that went smoothly under the "guiding spirit of the Provost." He emphasized that there was enormous cooperation across campus. Parents have written to him commenting that they were pleased to be informed and to have the University take the action it did. The President thanked everyone who participated, Guiding Principles! I Report Guiding Principles Report Public Participation Germane to Agenda Personnel Actions Information Reports Vice President Greenleaf presented a video focusing on five of the University's 54 Distinguished Professors and their relationship to the Guiding Principles. This video and a longer version, developed by Vice Provost Paul Hunt and the Provost's Office3 will be used within the University and with alumni and other external groups. There were no requests to address the Board of Trustees on issues germane to the agenda. Personnel Actions Provost Simon reported there were no personnel actions requiring approval of the Board of Trustees. Information Reports of Academic Personnel Actions of January 31, 1997, February 28, 1997, and March 28, 1997 were distributed with the Board Agenda and are included with the agenda materials in the Office of the Secretary of the Board of Trustees. Gift, Grant and Contract Report 8. Gift, Grant and Contract Report The Gift, Grant and Contract Report for the period of January 253 1997 through March 28, 1997 was presented by Dr. Gast. The report is a compilation of 400 Gifts, Grants and Contracts, 146 Consignment/Non-Cash Gifts, and no Consignment/ Non-Cash Loans, with a total value of $19,954,961. The report is included with the Board Agenda in the Office of the Secretary of the Board of Trustees- On a motion by Mr. Nugent, supported by Mr. Traxler, THE BOARD VOTED to approve the Gift, Grant and Contract Report. Dr. Gast reported that as of March 28, the total amount of Gift, Grants, and Consignments was more than $170 million. It is over 90% of the total for previous years, Of the $170 million received, $92 million has been from Federal sources, $28 million from NSF, and $20 million from NIH. Appointment of Detroit College of Law at MSU Board Members Mr. Weiss recommended that Lucille S. Taylor and Tracey A. Yokich each be appointed for a two-year term as Board members of the Detroit College of Law at MSU. The motion of Mr. Weiss was supported by Ms. Gonzales, and THE BOARD VOTED to approve the recommendation. Appointment of Board Members - Detroit College of Law at MSU Trustee Finance Commi ttee 10, The Trustee Finance Committee report and recommendations were presented by Committee Chairperson Nugent. Bids and Contract Awards - Exterior Facilities Erickson Hall - Replace Roof A. Bids and Contract Awards - Exterior Facilities Maintenance and Improvement Projects were recommended as follows: 1) a contract in the amount of $2703858 be awarded to Bornor Restoration, Inc., of Lansing, Michigan, and that a budget in the amount of $331s000 be established for the project entitled: Erickson Hall - Replace Roof on Sections 13 2, 4? 8, 17, and 18. 10. A. 2) a contract in the amount of $59,000 be awarded to Pitsch Co., of Grand Rapids, Michigan, and that a budget in the amount of $140,000 be established for the portion of the project entitled: Judging Pavilion -Demolition and Site Restoration. April. 11, 1997 a contract in the amount of $280,850 be awarded to Bornor Restoration, Inc., of Lansing, Michigan, and that a budget in the amount of $342,000 be established for the project entitled: Student Services - Replace Roof on Sections 2, 4, 5, and 7. that the contract previously awarded to Butler Restoration, Inc., of Lansing, Michigan, estimated at $170,000 be increased to $4401000 and that the budget previously established at $210,000 be adjusted to $510,000 for the project entitled: Akers Hall > Exterior Restoration; a contract in the amount of $86,775 be awarded to Cusack's Masonry Restoration, Inc., of Hubbardston,.Michigan, and that a budget in the amount of $140,000 be established for the project entitled: Case Hall -Exterior Restoration. 10581 !Trustee Finance ]Commi ttee conti nued |Bids & Contract I Awards - Exterior iFaci1ities cont. jiJudging Pavilion - |Demolition and Site I Restoration ?Student Services - j Replace Roof JAkers Hall - ]Exterior !Restoration ! [Case Hall - j Exterior \Restoration a contract in the amount of $245,000 be awarded to G.P. Graham Construction, of Saginaw, Michigan, and that a budget in the amount of $298,000 be established for the project entitled: Horticulture Research Center - Pesticide Storage/Research Building. I Horticulture |Research Center - [Pesticide Storage/ !Research Building B. Bids and Contract Awards - Interior Facilities Maintenance and Improvement Projects were recommended as follows: a contract in the amount of $167,995 be awarded Commercial Construction Company of Holt, Michigan, budget in the amount of $330,000 be established for entitled: College Complex - Renovation to N124S and Business N125, to Neil sen and that a the project Rooms N1Q5, iBids and Contract I Awards - Interior jFacilities \ • [Business College I! Complex - I Renovation to Rooms a contract in the amount of $1,639,000 be awarded to Granger Construction Company, of Lansing, Michigan, and that a budget in the amount of $23100,000 be established for the project entitled: Chemistry Building - Install New Electrical Substation. |Chemistry Bldg. - |New Electrical SSubstation a contract in the amount of $269,995 be awarded to Neilsen Commercial Construction Company of Holt, Michigan, and that a budget in the amount of $460,000 be established for the project entitled: International Center Room 115 Renovations. \International |Center Room 115 \Renovation reject the bids received for the project Resources - Handicapper Accessibility. entitled: Natural a contract in the amount of $317,504 be awarded to Architectural Image Construction & Equipment, Inc., of Mason, Michigan, and that a budget in the amount of $412,000 be established for the project entitled: Physics/Astronomy Building - Lecture Rooms 118 and 120 Renovations. ]Reject bids - |Natural Resources - |Handicapper Access. [Physics/Astronomy IBldg. - Lecture \Rooms Renovati ons a contract in the amount of $253,000 be awarded to G. H. Ross Contractors, of Williamston, Michigan, and that a budget in the amount of $312,000 be established for the project entitled: South Kedzie Hall -Alterations to Lecture Rooms 105, 107, and 109. I South Kedzie Hall ^Alterations to •I Lecture Rooms a contract in the amount of $3,164,000 be awarded to Kares Construction Company, Inc., of Lansing, Michigan, and that a budget in the amount of $451005000 be established for the project entitled: Union Building - Alterations. a contract in the amount of $161,600 be awarded to Architectural Image Construction & Equipment, Inc.5 of Mason, Michigan, and that a budget in the amount of $206,000 be established for the project entitled: Wells Hall - Alterations to Lecture Rooms B102 and B104. |Union Building lAlterations jWells Hall - (Alterations to I Lecture Rooms a contract in the amount of $172,494 be awarded to Dover Elevator Company, of Grand Rapids, Michigan, and that a budget in the amount of $465,000 be established for the project entitled: Hubbard Hall Repair Elevators. iHubbard Hall - \Repair Elevators 3) 4) 5) 6) 1) 2} 3} 4) 5) 6) 7) 8) 9) 10582 Trustee Finance Committee Bids •&• C o n t r a ct Awards - information Technology Project; cont. Bids & Contract Awards - Road and Parking Improvements Bogue Street Reconstruction Lot 91 (Northeast of Clinical Center) Reconstruction Spartan Village Reconstruction of Parking Area Extension of MSU Tuition Guarantee for Fall 1997 Adopt 1997-98 Tuition & Fee Schedule Residence Halls Room and Board Rate and University Apartments Rates April 11, 1997 10. C. Bids and Contract Award - an Information Technology Project was recommended as follows: 1) a contract in the amount of $1,9005000 be awarded to Granger Construction Company, of Lansing, Michigan, and that a budget in the amount of $4,200,000 be .established for the project entitled: Campus Fiber Optic System Phase IV, Bids and Contract Awards - Road and Parking Improvements were recommended as follows: 1} 2) 3) a contract in the amount of $164,000 be awarded to Advanced Paving Co. 3 of Albion, Michigan, and that a budget in the amount of $235,000 be established for the project entitled: Bogue Street Reconstruction (South of Service Road). a contract in the amount of $180,800 be awarded to Advanced Paving Co., of Albion, Michigan, and that a budget in the amount of $267,000 be established for the project entitled: Lot 91 (Northeast of Clinical Center) Reconstruction, Phase I. a contract in the amount of $289,289 be awarded to Capitol Excavating & Paving Co., of Mason, Michigan, and that a budget in the amount of $400,000 be established for the project entitled: Spartan Village Reconstruction of Parking Area Adjoining Units 1535 - 1551, On a motion by Mr. Nugent, supported by Mr, Traxler, THE BOARD VOTED to approve the recommendations. Extension of the MSU Tuition Guarantee for the Fall 1997 entering class. Tuition rate increases for the next three years (fiscal years 1997-98, 1998-99, and 1999-2000) will be held to the approximate rate of inflation. As an added incentive to the students of the Fall 1997 entering freshman class to graduate in. four years, this assurance will be extended to them for a fourth year (fiscal year 2000-01). This action is contingent upon state appropriation increases for Michigan State Universityfs general fund of at least the rate of inflation. After adjustments for .inflation, this action will result in no real tuition increases for the next three years for all students and for the next four years for the Fall 1997 entering freshman class. If the state does not provide at least cost of living increases, it is anticipated that the tuition decision will be considered by the committee accordingly in order to sustain quality. The MSU Tuition Guarantee acknowledges the potential for restructuring the existing tuition and fee structure to address concerns such as course load, and part-time and off-campus students, within the context of an overall inflation-based adjustment. On a motion by Mr, Nugent, supported by Mr. Weiss, THE BOARD VOTED to approve the recommendation. It was recommended to adopt the 1997-98 tuition and fee schedule with increments in accordance with the Tuition Guarantee. No increment exceeds the approximate rate of inflation which is established at 3 percent. On a motion by Mr. Nugent, supported by Mr, Shingleton, THE BOARD VOTED to approve the recommendations. It was recommended to adopt the basic residence halls room and board rate of $23026 per semester effective fall semester 1997, and adopt the basic University apartments rates of $410 per month for a remodeled, one-bedroom apartment, and $454 per month for a remodeled, two-bedroom apartment effective August 15 1997. On a motion by Mr. Nugent, supported by Mr. Traxler, THE BOARD VOTED to approve the recommendations. April 11, 1997 H. It was recommended to appoint Arthur Andersen LLP as the University's auditors for the 1996-97 fiscal year. On a motion by Mr. Nugent, supported by Mr. Traxler, THE BOARD VOTED to approve the recommendation, 11 President McPherson presented the report of the Trustee Policy Committee of the Whole. A. It was recommended that Policy 02-07-01 be revised in accordance with the policy entitled Endorsements, Sponsorship and Advertising, effective April Its 1997. The policy is included with the Board Agenda in the Office of the Secretary of the Board of Trustees. On a motion by Ms. Cooks supported by Ms. Gonzales, THE BOARD VOTED to approve the recommendation. B. It was recommended that the Procedures Concerning Allegations of Misconduct in Research and Creative Activities be adopted effective April 115 1997* The Procedures are included with the Board Agenda in the Office of the Secretary of the Board of Trustees. On a motion by Ms. Cook3 supported by Ms. Gonzales, THE BOARD VOTED to approve the recommendation. C. At the Committee of the Whole meeting, Dr. Ralph Bonner, Director of the Office of Affirmative Action, Compliance and Monitoring, presented commentary on the. .1995-96 Annual Report on Affirmative Action and Diversity. Each year there has been a theme to the report; the key words this year were "challenges and pitfalls.11 12. Chairperson's Report and Trustee Comments A. Chairperson Cook commented about the end of the semester and said she looks forward to celebrating graduation with students and their families. She said it had been a productive year and she appreciated working with Board members. Ms. Cook presented a proclamation on behalf of the Governor recognizing Graduate and Professional Student Appreciation Week, April 6-12, 1997. Ms. Cook presented the proclamation to Joe Caro, Council of Graduate Students representative. 10583 Trustee Finance Committee cont. Appoint University's Auditors for 1996-97 i Trustee Policy Committee of the Whole Endorsements, Sponsorship and Advertising Policy 02-07-01 Procedures Concerning Allegations of Misconduct in Research and Creative Activities Affirmative Action and Diversity Annual Report Chairperson's Report and Trustee Comments Chairperson1s Report B. C. D. Trustee Weiss said he joined the President in thanking faculty, staff, and students for their assistance during the recent meningitis inoculation program. Trustee Comments Trustee Nugent reported on his visit with alumni during a recent business trip to Korea and Japan. He will show a video of Kyung Hee University in Korea at the next Board meeting. Vice Chairperson Shingleton thanked the current students for serving during the past year and welcomed the new liaisons. He complimented Student and Faculty Liaisons for the added dimension they bring to Board discussions. Frank Aiello and Karin Peterson introduced their ASMSU successors, Chad Smith and Kevin Harding, Joe Caro introduced Tim Tesmer as the new COGS representative. E, Trustee Gonzales encouraged Trustees to attend faculty recognition events being held in the next few weeks. She thanked Dr. Muelder for his encouragement of her when she was a new Michigan State employee. Ms. Gonzales also thanked Dr. Bonner for being consistently supportive. 13. The following individual addressed the Board of Trustees on an issue not germane to the agenda. A. Pamela Romano Dilley, an arts educator from northern Michigan, addressed the Board on the importance of including art education in the curriculum for children. Ms. Dilley presented articles from recent publications and encouraged Board members to continue their support of the MSU graduate art education department. Public Participation on Issue not Germane to Agenda • 10584 April 11, 1997 Request for Executive Session 14. President McPherson reported there had been a request for the Board to meet in Executive Session to consider material exempt from discussion or disclosure by State statute as authorized by Section 8(e) and 8(h) of the Michigan Open Meetings Act. On a motion by Mr. Weiss5 supported by Mr. Shingleton, A ROLL CALL VOTE was conducted by Secretary Pogel. The motion passed unanimously for the Board to meet in Executive Session. 15. The Board reconvened in the Board Room following the Executive Session. On a motion by Mr. Weiss, supported by Mr. Shingleton, THE BOARD VOTED to adjourn at 12:48 p,m. University officers and administrators, faculty liaisons, and student liaisons joined Board members at lunch. President A^^, Nancy H. Pogel, Secreta •