Board of Trustees Meeting Minutes – 1874 [Begin page 255] State Agricultural College, May 27th 1874 Regular Meeting of the State Board of Agriculture. Present Hon. H.G. Wells, O. Hosford, J.W. Childs, F Wells, A.S. Dyckman and T.C. Abbot, The Minutes of previous meeting were read and approved. [Miles' Accts. Allowed] Reports of Standing Committees, Mr. F. Wells, Ch. of Com. on Accts. reported the non- approval of certain accounts presented by Prof. Miles. and asked that the Board take some action in the matter. After a careful examination of the same the resolution offered by Mr. Dyckman, & supported by Mr. Childs, authorizing the Com. on Accts to audit & allow the same, was adopted. [Photo.h Views] Prof. Hosford moved that the Com. on Accts. be authorized to audit & allow the bill of Mr. Hall for taking views of College Grounds – amounting to $20. – Supported by Mr Dyckman, Motion prevailed. Report on Farm Management. Prof. Abbot made a verbal report & gave notice of his intended introduction of several resolutions referring thereto. Report on Hort. Department. The same gentleman reported verbally, upon the Dept. in general & offered several resolutions relative to changes, etc. in said Dept. [Contract for Dwellings] Report of Com. on Buildings College Property. Mr. Childs reported that the Com. had ac- cepted the plans & specifications as furnished by Mr. E.E. Meyers & that they had entered into of Lansing a contract with Cooper & Baker ^ for the erection & completion of three houses in accordance with plans & specifications named. The same to be built under the direct supervision of Mr. E.E. Myers That the contract price was & that the buildings were in course of construction. [Chapel Seats] [Old Hall] Also that the Com. had procured settees for the chapel at a cost of a little over $200 dollars including freight. Also that no change had been made in the old Dormitory there being plenty of room for the accommodation of students this year. [End page 255] [Begin page 256] Report of Committee on officers & Employees. [Cassidy Florist] [Short Steward] [Halsted Ass.t Botany] [Salaries] Prof. Abbot reported the resignation of Mr. Sharkey & that Mr. Cassidy of N.Y. had been engaged to fill the vacancy. Also reported the appointment of Mr. Short, of Lansing, to fill vacancy caused by the resignation of Mr P.W.J. Price. The recom- mendation of the Com that Mr. Halsted be employed as Asst. Botanist at 122¢ per hour – not to exceed three hours per day – was concurred in by vote of the Board. The Committee reported further that the sal- ary to be paid Mr. Cassidy was to be the same as that paid to Mr. Sharkey, viz. $45 per month & board [mailling?] & that he was to have his ^ expenses paid – one way – viz fifteen dollars, provided he remains one year. And that he extend upon his duties on March 17 & is giving excellent satisfaction to Prof. Beal. And that the salary to be paid Mr. J M Short, for services as Steward, was to be at the rate of $600. per year. Mr. Short commenced his labors on Feby. 15th [Architect Fees] Reports of Special Committees. The pres't of the Board reported that he had effected a settlement with Mr. [Grosvnor?] for plans, etc. at a cost of $25. Report accepted & Com. discharged. [Report] Mr. H.G. Wells as a member of Committee on preparation of Board Report for 1872, reported that the Com. had secured for said report articles from Dr. Miles, Kedzie, Senator Clubb & Hon. A.S. Dyckman, & J.R. Devraux and R. Haigh Jr. & that the report was now ready for distribution Report accepted. & Com. discharged. [Miles. Resigns] The resignation of Dr. Miles was then read. Mr. Childs offered the following resolution: Resolved that the resignation of Dr. Miles be not accepted. Pending a further discussion of the subject the Board adjourned to meet at ½ past 7. P.M. The Board reassembled at the appointed hour. The same gentleman present as at the first meeting. [Miles' Resignation Refused] Prof. Abbot seconded the resolution offered by Senator Childs at the morning session. and the same [End page 256] [Begin page 257] was put to a vote by the Pres't. and carried by the following vote. Aye Messrs: Childs Abbot Dyckman. 3 No. Messrs: Hosford F. Wells 2 [Leave of Absence] preamble to Prof. Abbot then offerd the following ^ resolution: Whereas the wife of Dr. Miles has been seriously ill for the last five months & recovery is hoped for through a foreign voyage, Therefore Resolved, That Dr. Miles have leave of absence from the College for four months from the 1st of June next provided he make such ar- rangements for the management of his depart- ments as shall involve the College in no expense on account of his absence. Mr. Childs moved its adoption. Mr Dyckman sup- ported the motion. Motion prevailed. Vote as follows. Aye Messrs. Childs Abbot. Dyckman. 3 No Messrs. Hosford. F. Wells. 2 The following Resolutions were then adopted by vote of the Board. [House Drains] Resolved, That the Sup't. of the Hor't. Dep't. cover all the drains made for the new houses at least three feet deep before freezing weather comes. [17½c wages] Resolved That students employed to work during summer vacation in any department of the College shall be paid by the hour at a rate not exceeding seventeen & one-half cents; and that they shall pay for their board the price charged per week the second quarter of the year. [Mathematical Instruction] Resolved, That the President of the College be author- ized to expend not to exceed $100, for instruction in Mathematics the Second term of the present year. [End page 257] [Begin page 258] [Drain Outlets] Resolved That the Sup't. of the Farm be directed to secure the outlets of the drain North of College Hall, & of the drain from the new dwelling houses by means of proper masonry. [Walks & Drives $600] Resolved That the sum of Six hundred (600.) dollars from the fund for the Improvement of Buildings and Grounds be appropriated for the improvement of walks & drives. Said expenditure to be made under the supervision of the Supt. of Hor't'l [Chemical] Resolved, That Dr. Kedzie be authorized to expend not to exceed $400. in chemicals, for the use of the class in Analytical Chemistry of the Second term. [Catalogues] Resolved, That the Faculty of the College be author- ized to have issued 3000 copies of a catalogue for the present year, of which 2500. may be ordered in wrappers. [Library] Resolved, That the Faculty be authorized to expend Four hundred (400.) dollars for the increase of the Library. [Advertising] Resolved, That the second term of the College be advertized in the weekly issues of the Detroit Tribune, Free Press, Post, & the Michigan Farmer for three weeks. [Catalogue Wood Cut] Resolved That the Pres't. of the College & the Pres't. of the Board be authorized to procure a new cut of the College buildings for the Catalogue of the present year. [Congressional Enquiry] Resolved That the answer prepared by Prof. Fair- child answering inquiries made by the Congress- ional Committee on Education be sent to said Committee as the answer to the inquiries made. [Authority to travel or purchase] Resolved that no officer of the College shall travel at the expense of the College, or make pur- chases for any of the various departments without previous authorization by the Board, or in case of a necessity for such expenditure arising in the interval between the meetings of the Board, without the direction of the Pres- ident of the College. [Museum Cases] Resolved that there be appropriated from the fund for the Improvement of Buildings and Grounds, a sum not to exceed fifty (50) dollars [End page 258] [Begin page 259] for new cases for the Museum, said expenditure to be made under the direction of Prof. Cook. [Bee House] Resolved That Prof. Cook be authorized to expend a sum not to exceed one hundred (100.) dollars in the construction of a bee house on the grounds to be selected by the Com. on Hort'l. Mr. F.Wells moved to adjourn to meet again at 8 o'clock A.M. May 27/74 The Board reassembled at the appointed hour. Present Messrs. H.G. Wells, Childs, F. Wells, Dyckman & Abbot. The following resolutions were adopted. [Warrants] Resolved. That the president & Secretary of the Board be instructed to draw their warrants upon the Auditor General for the following-named sums: From Improvement of Buildings & Grounds Fund 776.21 " Library & Chem. Ap. " 400.00 " Current Expense " 1083.34 " Interest fund amount accrued: July 1/74 [Insurance] Resolved That the Secretary be instructed to renew the insurance upon College property, in the same companies, & for the same amounts, for the ensuing year, as that of the present year. [Garden Boundary] Resolved That a new division line be drawn between the Farm and Horticultural Department, as follows: from the N.E. corner of the old Boarding Hall, following the East side of the drive that runs East & then North as laid down in the plan to a point marked on the plan as a green circle in the middle of the drive, & thence a straight line to the plank road, to a point just far enough East to leave the tree plantings on the West: the Hort. Dept. to have charge of the grounds, crops, trees & all operations except drainage to the West of said line. [ " " ] Resolved, That a line of division between the Hort- icultural & other departments follow the north line of the old hall to the nearest angle of the New boarding hall; thence along the North & West sides of the hall to the S.W. corner of the hall & thence in a straight line to the N.W corner of the piggery fence. Adjourned to meet at ½ past 1 P.M. [End page 259] [Begin page 260] The Board met at the appointed hour. The same members present as at previous meeting. Mr Dyckman of the Committee on Horticult ural Dept. made the following report. [Apiary Site] "The Committee to whom was referred the location of the College Apiary report that they have had the same under consideration & recommend that the following ground be set apart for that purpose viz: tract lying between carriage way & river valley bounded on the East by a line running due South from the West side of Prof. Beal's House & on the West by line fifteen rods west of & parallel with said line." (Report accepted.) Respectfully submitted signed Prof. Hosford \ Com. A.S. Dyckman / The following resolutions were then adopted by vote of the Board. [Horse Rake] Resolved, That Prof. Beal be authorized to purchase a horse rake for the Hor't. Dept. [Automatic Gate] Resolved That the Farm Dept. place a self acting gate at the present North entrance of the grounds. [Bedsteads] Resolved That the steward of the Boarding Hall be authorized to purchase as many bedsteads as shall be needed for students the present year. [ + ] [Report] Resolved, That the selection of [illegible in original] etc. for the report for 1873 be referred to the same com- mittee who had the report for 1872 under their charge. The following resolution was referred to the Com. on Farm & Hort. Dept's. [Drain Orchd.] Resolved, That the apple orchard be under drained this Autumn under the charge of the Sup't. of the Farm Department, & that the case ex- penditures be charged to the Improvement fund & that the labor be performed by students assigned to the Horticultural Dept. Mr. Childs moved to reconsider the vote by which the above resolution was referred to committee named. Motion prevailed. The following substitute was then offered & adopted. [Tile] Resolved That the Farm Sup't. be authorized to [End page 260] [Begin page 261] purchase tile, with a view to under drain the orchard the coming autumn, or sooner if deemed advisable, the same not to cost over three hundred (300.) dollars. Mr. Dyckman moved to adjourn. Carried. Wm H Marston Secretary [End page 261] [Begin page 262] State Agricultural College, August 26th 1874 Regular Meeting of the State Board of Agriculture, Present. Messrs Abbot. and Phillips & the Sec'y. A quorum not being present it was voted to adjourn to meet again at 9 o'clock A.M. August 27th. Wm H Marston Secretary. August 27th 1874. The Board met at the appointed time. Present Hon. H.G. Wells, O. Hosford, J.W. Childs, G.W. Phillips, F. Wells, & T.C. Abbot. The Minutes of previous meeting were read and approved. The report of the Committee on Accounts was read, and adopted, and orderd on file. Prof. Hosford moved that the Chairman of the Com. on Accts. be authorized to audit and allow the bills presented by Prof. Cook, on acct. of Apiary Construction etc. Seconded by Mr. Phillips, Motion prevailed The following resolution, offered by Mr. Childs & supported by Mr. Phillips, was carried. [Insurance] Resolved, That the Ch. of Com. on Accts. be authorized to obtain an insurance of $5000 on New Coll Hall & insurance on new houses to such an amt. & in such companies as he in his judgement may deem advisable. By the same gentleman [Painting] Resolved, that the new wooden houses be painted alike: the color to be the color of the Eastern side of the Eastern house, the trimmings to be the color of the bottom part of the pillars on the Northeast portion of the house. Motion prevailed The following resolutions were then voted upon & carried. [Diplomas] Resolved: that the Faculty be authorized to procure 100 blank Diplomas. [Garfield Foreman] Resolved: That the Superintendent of the Horticultural Department be authorized to employ Mr. Charles W. Garfield for the year beginning Dec. 1. 1874 and end- ing Dec. 1, 1875, as Foreman, at a compensation not to exceed $600. and board. [End page 262] [Begin page 263] [Mathematical Instruction] Resolved: That the President of the College be authorized to expend, not to exceed $1000. during the year 1875, for instruction in mathematics and other branches. [Arboretum] Resolved: That the Superintendent of the Horticultural Department be authorized to set out forest trees near the East side of the grove North of the brick Cottages. [Green House] Resolved: That the Superintendent of the Horticultural Department be authorized to procure lumber for securing from harm the foundations of the additions to the green house. [Inventories] Resolved: That the Officers of the several departments requested of the College be desired to make out an inven- tory of the College Property, in their several depart- ments, on, or within a week preceeding the 30th of September of each year, and to deposit the same with the Secretary of the Board. Resolved: That this Board will hold an Extra Ses- sion in the room of the President of the College on November the 11th, at 9 A.M. [Advances] Resolved: That the advance to be paid by Students on their board, the beginning of the second and fourth quarters be $15.00 in place of $20.00 [Dwellings] Resolved: That the houses be assigned as follows: The Eastern wooden one to Prof. Cook. The Western wooden one to Dr. Miles. The Western brick cottage, so soon as the western wooden one is fit to occupy, to the Secretary. [Repairs] Resolved: That the following repairs, in the house to be occupied by the Secretary, be authorized: said repairs to be done under the charge of the Secretary: viz: a new cellar door made The dining room repapered The inside wood work repainted The work above the cistern to be repaired. [Pictures] Resolved: That the Superintendent of Horticulture be auth- orized to have framed for the Botanical Class room. the pictures presented to the college by Mr. Vick of Rochester [Steam Pump] Resolved: That the Committee on buildings and furniture in- quire into the expediency of exchanging the steam pump of the Boarding Hall for a larger one. [Pres't. Furnace] Resolved: That a furnace by put into the house to be occupied by the President of the College, under direction of Building Committee. [Funds] Resolved: That the following sums be drawn from the State Treasury into the hands of the Treasurer of the Board, viz: For Improverment of Buildings and Grounds. $687.79 For Library and Chemical apparatus 320.00 For current Expenses, each month 1083.33 [Spare Room] Resolved: That the Steward shall charge for the occu- pancy of any spare rooms, by friends of the Stu- dents, enough to cover the expense of washing and taking care of the rooms. [Cook's Pump] Resolved: that Prof. A.J. Cook be authorized to purchase a pump to be placed in the new house which he is to occupy on the college grounds. [Gas Pipes] Report of Committee on Buildings. Committee reports that they have received a proposition from Mr. Cooley for putting in gas pipes in the three new houses for $118. The proposition was accepted and the work done. The motion to adjourn, offered by Prof. Hosford and seconded by Mr. F. Wells, prevailed. Wm H. Marston Secretary [End page 264] [Begin page 265] State Agricultural College, Nov. 11th 1874. Regular Meeting of the State Board of Agriculture Present Messrs. Childs, Hosford, Phillips, Dyckman, and Abbot. Hon. O. Hosford, was, on motion, by Mr. Childs, elected Pres't. protem The following Resolution was offered by Mr. Childs & seconded by Mr. Phillips. Resolved, that the State Board of Agriculture hold a special meeting at the College on Monday Evening Dec. 28/74. Carried. [B.S.] The time for the commencement Exercises having arrived the Board proceeded to the lecture Room to confer the degree of B.S. upon the follow- ing-named students. Charles L. Bemis Henry P. Jenny Geo. W. Brewer George W. Long Wm Cook Arthur L. Lowell Jno K Gailey Ransom H McDowell Josephus Groves George W. Mitchell Henry A Haigh Donald McPherson Will. A. Henderson Dustin C. Oakes J. Wheeler Higbee Martin T. Ranier Augustus S. Hume. William J. Sessions Charles L. Ingersoll John E. Simonson. Lorias F. Ingersoll. [M.S.] The degree of M.S. was conferred upon the following-named graduates. James Satterlee. Edward M. Shelton. Byron D.Halsted Dalston P. Strange. Robert F. Kedzie On motion the Board adjourned Wm H. Marston Secretary [End page 265] [Begin page 266] State Agricultural College December 28th 1874. Special Meeting of the State Board of Ag- riculture. Present Messrs. Hosford, Childs, F. Wells, Dyckman, Abbot and the Secretary. In the absence of the President Mr. Hosford was made president pro tempore. After the discussion of various matters of business the Board adjourned until 8 o'clock A.M. Dec. 29th. 1874. December 29th 1874. The Board met at 8 A.M. The same members present as the evening before. President Abbot laid before the Board the following papers. [Military] 1 Communication to Gov. Bagley regarding Military Drill by Lt. Gardiner, 2d Lt. 19th Infty. This communication was read. 2 Report of operation on Farm Department from Dec. 1st 1873 to Dec. 1st 1874. 3 Cash Account of Farm Department from Dec. 1st 1873 to Dec. 1st 1874. 4 Statement of Receipts and Expenditures of Farm Department from Dec. 1st 1873 to Dec. 1st 1874. 5 Statement of Receipts & Expenditures of the College Farm from Dec. 1st 1873 to Dec. 1st 1874. 6 Report of operations in the Horticultural Dep't. for the year 1874. 7 Report of Chemical Dep't. for 1874. 8 " " Prof Cook on his classes, the Zoological & Geological Museum & Apiary for 1874. 9 Report of R C Carpenter instructor in Survey- ing. 10 Report of Prof Beal on Class instruction. [Society Room] The Pres't. of the College brought to the notice of the Board the petition of the Phi Alpha Delta Society for a Society room. [Report] The Pres't. of the College reported that there was in the hands of the State Printers for the Report of 1873 (1.) an article on the Fruit Region's of Michigan by Hon. Henry S. Clubb. (2.) an article on the Economical Geology of Cheboygan & Mackinaw counties by Prof H.N. Winchell and (3) an article entitled Experiments in Pig Feeding for 1871. [End page 266] [Begin page 267] The following Resolutions were voted upon and carried [Combined Report] Resolved That the Board recommend to the State Board of Auditors that the Reports for 1873 and 1874 be presented in one volume, and that the Com- mittee on the Reports be directed to furnish the matter for both reports to the printer, as soon as may be. [Fiscal Year] Resolved that the Fiscal Year of 1873 and 1874 end with Nov. 30 of each year, so far as concerns the the making up of ^ accounts and reports for publication. [ " " ] Resolved That the Board petition the Legislature to make the Fiscal years of the College to end on the 30th of Nov. of each year. Recess was taken at 12 o'clock for dinner, with an understanding that the members should meet at 1 P.M. at the new dwelling houses. The Board assembled at the appointed time and place & after spending a couple of hours in thoroughly examining the new houses proceed- to the Pres'ts office where the afternoon was spent in the discussion of business con- nected with the college. The Board ajourned to meet at 8 o'clock P.M. at the Lansing House in Lansing. Tuesday Evening Dec. 29/74. The Board met at the Lansing House. Present His Excellency Jno J Bagley, Messrs. H.G. Wells, Childs, Hosford, Dyckman, F. Wells & Abbot. The Minutes of the meeting of Aug 26th, 27th & of Nov. 11th were read & approved. After going over the business of the College year & discussing matters pertaining to the Manage- ment of the College and Farm for the ensuing year the Board at ½ past 12 o'clock adjourned to meet at 8 o'clock A.M. Wednesday morning Dec. 30/74. The Board was assembled at the hour ap- [End page 267] [Begin page 268] pointed hour. Present all the members present at the evening session except Gov Bagley. The following Resolutions were offered, voted upon and carried – By Mr. Dyckman [Dwellings Settlement] Resolved That the Building Committee be authorized to settle with Mr. Cooper allowing him what he paid for the mantles, in the new for houses, in excess of $40. each & ^ the other bill of extras after deducting abatements, on the fulfilment of his contract. [Architect] Resolved. That the claim of E.E Myers for plans for new [illegible in original] etc. be referred to a committee consisting of His Excellency Gov. Bagley & the Pres't. of the Board. The following Resolutions were then voted upon & carried. [ R ] [Cash Receipts] Resolved, That no officer of the College, shall hold any cash receipts more than seven days before paying them into the hands of the Secretary of the Board, Taking a receipt therefor, unless the absence of the Secretary makes a further delay necessary. [ " " ] Resolved That the Secretary shall not hold any cash receipts in his own hands longer than five days before paying them into the hands of the College Treasurer unless the Treasurers absence makes such payment impossible. [ R ] [Bills] Resolved That bills against the College, or any department of it shall be received by the officer making the acct. & shall be examined by him & if found correct, he shall certify to the correctness of the account, & shall then give the account to the Secretary to be paid. [ " ] Resolved That every officer be required to render in the bills against his Department for each calendar month as soon after the expiration of the month as may be. [ " Record] Resolved That the heads of depts be required to keep a record of all bills handed in to the Sec'y, for payment. [End page 268] [Begin page 269] [Secty's Accts] subordinate Resolved That the Secretary keep such ^ accts as are required by law & as he in his judgement may deem necessary. [Classification] Resolved That the heads of departments be Receipts required to classify the ^ expenditures so as to enable the Secy. to make the proper entries in his books. [Secty's Bond] Resolved That the question of Bonds, as required by law to be given by the Secretary, be referred to the Pres't. of the Board with power. On motion the Board adjourned. Wm H Marston Secretary [End page 269]