1 I HEGULAR MEETING OF THE STATE BOAED OP AGRICULTURE. September l?th, 1924 I* CALL TO ORDER AND MINUTES. Called to order at 11515 a.m. Present: President Sutterfield, Mr. Gowdy, Mr. McColl, Mrs. Stockman, Mr. Brody, Mr. McPherson, Secretary Halladay. 1. The President recommended the adoption of the following order of business: a. Call to order and minutes b. Reports from President and Secretary for record or information c. Resignations, appointments, salary adjustments, etc., for record and confirmation. d. "Executive orders'1, for confirmation §. Recommendations from the President, 3>er ractiprt of ^the Soard f. Reports from committees of the Board g» Miscellaneous business from President,fSecretary,oceans,3Etc£ h. Special order of business i. Unfinished business j. New business from members of the Soard or President 607 Pres. recom mends adopt ion of vnew order of business Motion made by Mr. B>rody that the order of business as suggested by the President be adopted. 3?he Motion ^as carried. II. REPORTS FROM PRESIDENT MP. SECRETARY FOR RECORD OR INFORMATION. 1. Secretary Halladay presented a letter from Bean Shaw expressing appreciation for the resolution of the Board at the July meeting. 2. Secretary Halladay laid before the Board summarized statement of the budget for the current maintenance for the year 1924-25. 3. President reported office arrangements for himself, Professor Phelan, Secretary Halladay. Dean Shaw expresses appreciationi Summarized statem^it of budget ' 1 b. Reported the purchase of office furniture for the President's office hy the State Hoard of Administration. c. The following authorizations which have been given for out-of-state gravel, and in doing this called attention to the relatively small budget for out-of-state travel incurred last fiscal year: Out -tfdf -state travel Name Organi 23/tion Date Expenses National Dairy Show Three students Chemistry Department American Chemistry Society Millar, C. E. Shaw, R. S. Soyoucos, G. J. Chittenden, A. E. Dr. Earner American Society of Agronomy August 8 Tri-State Development Congress October 15 Sci. Meeting (Washington, not decided) Tri-State development Congress October 15 September 15 American Peat Society Sept. 7 - Oct. 4 Week of Sept. 8 Patten, K J. Official Agr. Chem. October 22 '/ §25 each |75 only all (Ames, la.) all (Ashland, Wis.]) all (Ashland, Wis. )j Transportation only (Minnesota) all 1 1 4» ?he President recommended that he be given authority by the Board with reppect to cases of out-of-state travel during the ensuing college year, with the under standing that the total amount thus to be expended will agree substantially with the amounts expended in recent years for the same purposes. The President also stated that before the tod of the year, he hopes to present to the Board the outline of a policy for the institution with respect to out-of- state travel. r PresMent I given author- \ ifcy with / respect to •\ out-of-state .1 travel On the motion of Mr. McColl it was voted to authorize the President to handle all matters of out-of-state travel. III. RESIGNATIONS. APPOINTMENTS. SALARY ADJUSTMENTS. ETC./ FOR• BSCOBD OR CONFIRMATION* 1. The President presented a letter from Professor H. K. Tedder asking for a year's leave of absence from September 1,.:1924./. Leave of absen- ;ce for IH.K. Tedder On motion of Mr* Mcpherson it was voted that the request be granted. 2. The President presented the request of Dean Bissell that Professor C. L# Allen, now associate Professor of Civil Engineering, be made acting Professor of Civil Engineering from Sept ember..1, with a salary C, L.Allen !given increase at the rate of $3800 a year, and recommended the appointment. On motion of Mr. McGoll it was voted that the request of Dean Bissell be granted. 608 Prof .Publow to have leave of : absence 3. She President recommended the adoption of a request from Professor A*.J. Claris, head of the department of Chemistry indorsed by Dean Kedzie that for .the ensuing college year Professor H. L. Publow, Assistant Professor of Chemistry, be granted leave of absence with the understanding that he will retain the supervision of his work and will come to the college once a week, and that for defraying £. ; "rthe expense of these trips he be paid the sum of #500 for the year in equal monthly installments* On Action of Mr* ffowdy it was voted that the request of Professor Clark be granted* 4. The President recommended that J.J. Jasper to ; be in charge of class work. Mr. J* J. Jasper be in active charge of Professor Publow*s class work for the same period with the title of Instructor of Chemistry, with a salary at the rate of $2000 a year. On motion of Mr. Growdy it was voted that the request of Professor Clark be granted. 5. The President recommended that L.P.Waldo given contract Mr. L. P. Waldo be given a contract for #2200 for the year beginning September 1, 1924. On motion of Mr. Brody it was recommended that the recommendation of the President be approved. Help to be employed by Librarian 6. The president reported that he had authorized the Librarian to employ an assistant cataloger, and recommended a confirmation of this authorization, and also the authorization of the ' employment of a typist, either on part time or full time, for the librarian. These authorizations would give the schedule of new positions for the library f§r the current year: #1800 to $2000 Cataloger 1500 to 1800 Assistant Cataloger Reference Librarian 2000 to 2200 Asst. in Charge Periodical Room 1250 to 1300 1200 to 1500 Typist On motion of Mr. McColl it was voted that, the matter as recommended by the President be approved. Stv K ME .... POSITION SATE OF PAY EFFECTIVE Appointments. ^Rothgery, L. J. 'Wyngarden, Herman Kroodsma, H.P. • Olson, H. L. "Linton, Robert -Evers, 0. Sefing, *V G. Churchill, B. R. Dahl, Siimer •Lyons, E. B. Slaughter, C. E. " Jackson, Charlotte -Phelps, R. D. Cleveland, L. -Jones, *V. B# • Siggs, Ruth 'Moncrief, Olive (#800 Instructor in Civil Engineering Asst. in Eng. Exp* Station Assoc. Prof, of Economics Extension Spec, in Forestry Asst. Professor Math. Critic Teacher in 7oc. Agr. Insti*uctor in Math Instructor in Mech. Emgr. •x time Asst. in Faim Cr®ps Research Asst. in Chemistry Asst. Professor History Political Science % time Grad. Asst. C.E. Exp. Sta. Cataloger Reference Librarian Library Assistant Swimming Coach S teno graphe r, (Bo tany} Library Asst. in Charge of Periodicals #2000 Sept. 1, 1924 college-#1200 Exp.Sta.) Sept. 1, 1924 3500 Oct. 1, 1924 3200 Sept. 1, 1924 2600 3000 Sept. 1, 1924 1800 2/3 time Sept. 1, 1924 Sept. 1, 1924 2400 400 Sept. 1, 1924 1700 2500 800 2000 1800 1500 Sept. 1, 1924 Sept. 1, 1924 Oct. 1, 1924 Oct. 1, 1924 Sept. 15-,1924 50 per mo. 5 months 1200 * 1800 Oct* 1, 1924 Oct. 15, 1924 On motion of Mr. McPherson it was voted that the appointments as recommended by the President be authorized. 17. "EXECUTIVE ORDERS" FOR CONFIRMATION. 1# Th§ President requested that Executive Orders The Hoard grant the President authority to issue "Executive Ordersft with the understanding that they are for emergencies only, that they will not contravene existing policies, and that they will be presented to the 3oard for confirmation. On the motion of Mr. McColl it was voted that the Presidents request be granted. W REGOMBfRKDAglOMS FROM THE PRESIDENT FOR ACTION OF THE 30A5D. Inspection of departments 1. The President be authorized to arrange, whenever possible, at the regular monthly meetings of the Board an opportunity for inspection of some department, the item to he called "The Department Hour", and to consume practically a clock hour, this period to come right after luncheon. On motion of Mrs. Stockman it was voted that the Board take one hour after luncheon of each meeting day to inspect some building or department. AZRI 2* The President he authorized to make minor adjustments in the budget classification; Adjustments for the ensuing fiiscal year. On motion of Mr. Brody it was voted that the President be granted authority to ma£e budget changes. 3. The Board elect from its own membership at least one official delegate to the meeting of the Land Grant College Association in Washington in November, delegate to Land Grant College meetingl On motion of Mr, McColl it was voted that Mr. Sowdy and Mrs. Steokman be appointed the official delegates to the Land Grant College Association. 4. The President recommended that the following members of the staff be elected as delegates to the Land Grant College Association to meet in Washington in November * President Butterfield Professor Phelan Dean Shaw Dean Bissell $ean Krueger director.Baldwin I I On motion of Mr. McPherson it was voted that the appointments be authorized as recommended by the President. 5» The President stated that Secretary Halladay and himself had agreed upon a plan of giving publicity to reports of the Board of Agriculture and recommended, that the plan be endorsed by the Board for a trial. ;Publicity plan ifor Board Iminutes The plan contemplates that the President will frame a statement from the minutes which, when endorsed by the Secretary as to its correctness, will be given public-1 ity by the President and that the off icial minutes will not be given newspaper publicity. | On motion of Mr. Brody it was voted that the matter be adopted. 6. The President stated that unless there was some objection he vDuld place certain. oillpaintings, which have been in the old Library Building in the new Presidents office. Oil paintings for Pres.Off. 71. SEP05TS FROM COMMITTEES OF THE BOARD. Reports from committees I 1. The President requested that committees of the Board having reports to present at Board meeting endeavor to have these reports reduced to writing, at least in the form of recommendations, and placed in his hands whenever possible, a week before the 34ard meeting, in order that the recommendations maybe incorporated in the order of business. 711. MISCELLANEOUS BUSINESS FROM THE PRESIDENT .SECRETARY .DEANS .ETC. On invitation of the President, Sean Shaw was present for the consideration of certain matters in v/hich he is interested. 1. The President presented the cases of extra compensation for director Young, Bean Giltner for summer school work. On motion of Mr. Brody it was voted that the compensation be granted. 2. Dr. Homer - summer pay# On the motion of Mr. Brody the matter of summer pay for Dr. Horner was referred to President Butterfield. 3. The President presented the cases of Professor Emmons, and Goons with regard to salary increases. * !Extra compen sation for Dir. : Young, Dean &iltner | Summer pay i^r. Horner Salary increas es for Emmons land Ooons. Oil motion of Mr. McColl it was voted that increase of §200 each in salary for Professors Sumons and Coons should be granted. 4. ?he President recommended the adoption of a request from Professor J. F. Cox indorsed by Dean Shaw that iJ.F.Cox given: leave of absen leave of absence be granted Prof. Cox from January 1, 1925. to May 1, 1925 without pay, for the purpose of serving the Federated Seed Service for that period. On motion of Mr. McPherson it was voted that the request be granted. 5-. Tljie President recommended the approval of the request of Professor J.*\ Cox, indorsed by Sean Shaw, the following readjustments necessary in connection with the work of Professor $. A. Spragg. Mffi E.E.Down B>M. Brown C#H. Megee POSITION SALARY EFFECTIVE . Assistant Professor of FSrm Crops (Plant Breeding and Hesearch Assoc.} Research Asst. in Plant Breeding Instructor in Farm Crops Associate Prof. Research Assoc, in Farm Crops $3200 October 1, 1934 2300 3400 October 1, 1924 October 1, 1924 Adjustments necessary in ;connection withH iwori: of Prof. 1 Spragg. I • 610 Burning of Horse Barn in U.P. Furniture to be purchased for Dorms. Students to be vaccinated On motion of Mr. SoMy it was voted that the readjustment of salaries *ber allowed as recommended by President Butterfield and Dean 3hawr 6. Dean Shaw reported the burning of the Horse S am at the Upper Peninsula Experiment Station, and made certain recommendations for re-building* On motion of Mr. Gowdy it was voted that the Committee appointed to go to the Upper Peninsula be requested to make an investigation relative to the Horse 3arn and make report to the Board. 7. Secretary Halladay recommended purchase of furniture for the parlors in the Somen's Donnitory at an expense not to exceed #1000. On motion of Mrs. Stockman it was voted that the recommendation be allowed. 8. President approves that students be vaccinated upon entering college as recommended by Dr* Borland. On motion of Mr. McColl it was voted that the order to vaccinate students be issued. Resignations 9. Resignation of Harold Canfield to take effect September 30, 1924 Resignation of H#A. Turner, as State Club Leader. Mr. Turner was taken from our pay rolls beginning July 1, and at that time started to draw his pay from the U.S.Grovernment Resignation of Seorge 3. Hedrick, bounty Glub Agent for Lenawee, effective August 15. Resignation of &• #• Twing, County Agent for Huron, Effective August 31. Resigantion of C.P. Pressley, County Agent fro Gratiot, effective August 31. Resignation of Ruth Wheatley, Home demonstration Agent for Gogebic, effective August 31• Motion by Mr. McColl carried. Appointments 10• Appointments Title Effective Salary. County Agr*l Agent Mason Co. Barrett, O.G. Woodman, David County Agr*l Agent Huron Co. Sorenson, %nes Extension Clothing Specialist Burrington, W.D. Pield Agent in Dairy July 21, 1924 Sept. 1, 1924 Sept. 1, 1924 #2400* 2800** 2400 Oct. 1, to June 30 travelling ^xp. Motion by Mr. McColl it was voted that the appointment of the above be approved. Request for travel from Dairy Dept. 11. Request for travel from the Dairy.?ept. 0. -£. Reed Professor of Dairy Husbandry Uat'l Dairy Show 1st. week Oct. J. E. Burnett Associate Prof. 0. C. Weimar " n it ri ri tt ft i? M 11 ft ** Milwaukee 11 r? ft it i* 11 Request for travel from Dairy Extension A. 0. Baltzer H. H. Addy (Refer to President.) YIII. SPECIAL OHDBR OF BUSINESS. rt tt ft f» !t tt tt Tt ft ri tt t? Service con nection for Union Bldg. Inspection of Chem. Dept. 12:30 Luncheon with Mr. P. P. Sogers' and Mr. McCarthy as guests, for the presentation of the question concerning steam, heat and service connection with the new Union Building. 1:30 Inspection of the Department of Chemistry if time permits. 2:00 The Board made an inspection of the Department of O&emistry. IX* U3SPISISHE3) BUSINESS. X* MOTIOES MP RESOLUTIONS Committee appointed to go to U.P. 1. Motion by Mrs. Stockman that a committee of the Board consisting of Mrai Mcpherson and Mr. Brody, and Dean Shaw be appointed to go to the Upper Peninsula of Michigan and investigate agricultural conditions, and if. necessary, extend the help of this college through its. Extension Division and. Bxpe ri erne nt Station f£he motion was carried. Appointment of Club Leader 2. Motion by Mr. McColl that the appointment of a Glub Leader be left to the Extension Committee and the President with power to act. r^he motion was adopted. (Do present loard with agreement Permanent pipe line; temporary connection .with-Union' B« Build.Program to be made I g. Motion by Mr. McColl that President ^utterfield, Secretary Halladay and Mr. Watkins present the Soard at their next meeting with the agreement as made by the Board, in securing the services of President Butterfield and M.r Phelan. A. Motion by Mr. McColl that a pemament pipe line be established between the power house and the Home Economics Suilding; that a temporary connection from the Union Memorial Mil ding; oe made to connect at that terminal, and that the total additional expense as expended by the College is not to exceed $2000. 5. Motion by Mr# McPherson that a six year building program be made up and presented to the State Board at an early meeting. AZRI • i i I I 6t Motion oy Mr. Brody that tne Michigan United Hallway Company be notified "&o remove their tracks, known as 1?2he Loop", from the Colxege campus within thirty days frogi date of notification. ;T,Iooptf' tt?:" ! be removed 7. Motion by Mr. G-owo^y that Dean &uaw be reinstated as Dean uf Agriculture at a salary : Dean;$haw of $6000 per year and an additional $500 as extra compensation for his services as :j reinstated Acting President. 8. Motion by Mr, McColl that Mr. Brody be appointed a Board member of the Athletic Board during the ensuing year. Brody member Athletic Bd. handling the band for the ensuing year* 9. Motion by Mrs. Stockman that Professor Clark receive $1000 for his services in Prof.Clark to ! be paid for j handling frand 10. Motion by Mr. McColl that.the Secretary be instructed to make a request of the State \ Air equipment Buaiding Department that the air condition equipment "be placed in the Library Build- ^placed in 11. Motion by Mr. McColl that the President be authorized to thank the Administrative Board for the fine furniture and equipment placed in his office by them. 12. Motion by Mrs. Stockman that the regular monthly meeting of the Board to be held on October 11th, be called at 6:50 a.m. XI* REPORT OP THE BUILDING COMMITTEE: r !• Report of the Building Committee by Mr. McColl, chairman: Library Build. To show appre ciation of - new furniture Hext Regular Meet ing The contract for the new Horticultural Building was awarded to the E.G.Christman Company for the sum of #250,000 plus #21 additional for increase and #200 for change inr* ventilating equipment. Contract for size of motors Hort. ^uild. let *// asffULAR MEETING 0? THE STATE 30A2D OF AGEICULTU3E. P r e s i d e n t 's Office October 1 1, 1924 8:30 o'clock a.m. Present: PresMent Butterfield, Mrs. Stockman, Messrs. McColl, Brody, Gowdy, McPkerson, Watkins and Secretary HaLladay. CALL gQ 0BDEBAJ9D MIMJgES. REPORTS FROM PRESIDENT FOR RECORD OR DSTgOxMAglOH. 'The President reported the following items: 1. The presentation, on the initiative of James E. Foote, '14, by the Consumers Power Company, of sufficient transmission towers to construct a suitable radio tower. Letters of appreciation have been sent. Presentation of transmission towers 2, That a meeting of the entire professional staff had been held for the purpose of a general statement by the President and that a Teachers1 meeting has been called at the request of a group of the faculty to discuss certain educational problems common to all departments. and Teachers1 meeting Staff meeting . 3..- That weekly meetings of the Deans inaugurated last yearwere being maintained, Deans* meetingM and that luncheon conferences are being held. .. • • • • '. * '" 4. That on the initiative of the Deans group a weekly staff bulletin is being sent to each member of the professional staff. Staff bulletin being issued 5. That the President is pursuing the policy of visiting the different Divisions and Departments as rapidly as possible, with special reference to inspecting the physical equipment and discovering some of the major problems. President visiting Departments 6. That the President had authorized Professor Phelan and Dr. Mumford to attend the American Country Life Association meeting to be held in Columbus, with expenses paid. Prof. Phelan & Dr. Mumford to attend meeting 7. That the Faculty submit for record the following names of the graduates who completed their work during summer school, 1924, and whose degrees were author ised at the Board meeting of July 16, 1924: 3. S.Degrees ! given - Summer School v Semard Elmer Allen v Benjamin Bosink /Harry Oscar Brandt Agriculture Course. B*S. Degree it