732 . Chicago and othsr fairs * Department in order that current expenses may he met* Sale of horse £2. Dean Shaw presented a statement from Mr* Hudson relative to prises and sales of horses at at CM '& oth4 er f a i r s. Incomes "to be 23. Dean Shaw raised a question concerning the crediting of certain incomes from Farm and Horse credited to Farm and Horse Action on F. \ On motion of Mr. McColl, it was voted that the action on the "budget, for the Farm and Horse De~ & Horse Budget partment be left to the President* Secretary Halladay and Dean Shaw, with po^ser. referred to j Pres*Sec.& Dean Show. Dir.Shaw r e -! ported on T>O- On motion of Kr. Watkins, it was voted that the report be accepted and that the matter of the tato farrn.T)e-i location of the Potato Station be deferred and that the various groups endorsing certain loca- \ t i o ns be i n v i t ed to meet with the Board and discuss the matter at t h e ir next meeting. ferred. 24. Dean Shaw m de the report as requested by the Board, r e l a t i ve to the l o c a t i on of an S x p e r i- mental Potato | EB?/ 3U5IHSSS F50M MEMBERS OF T.HB BOiHD. Com.on 3d.Com !• Kbe Committee on Board Committees made an informal r e p o r t* made an inform al report. \ Action was deferred. Bext Meeting 2. She next meeting of the Board will be held January 24th at 6 P» M», and January 25th# 2HS H G ADJOTJBHBD A3? 6 P. H» KISUTES OF Q?HE MEETHJG OF TEE 32A2S BOARD OF AGaiCTJLTUHE January 25th, 1928. JH5 CALLED TO OZDSH AS 9:00 A.M. Present: President Butterfield, Mrs. Stoclnnan, Messrs. 3rody, Watkins, McPherson and Secretary Halladay. Absent: Messrs. McColl, Pearce and Gowdy. REP033?S OF P525IDEHT FOR HEC05D: 1. Scholarship of §500 received from Parks, Davis and Company. 2. Seport from Mr, Schepers regarding sale of land. 3. Transfer of charge of #5,545.74, from account of Farm and Horse Department to special Legis- lative Account of |l5,000f to cover cost of drainage, fencing, etct of farm lands, which "was cliarged against Farm and Eorse Department. EXECUTIVE 0HDE5S FOR COHPIHUAIIOIT 1. 2esignation of Mr. J. S. Btomett accepted, effective January 1, 1928. 2# Besignation of Murl 3. Kurtz accepted, effective Decemoer 31, 1927# 3* Appointment of Er. Hobert Bear as Instructor in Agricultural Engineering for months of J^n?j- ary and February, 1928, at a salary of #275 a month. 4. Appointment of Mr. E. W. Coulter to the position of Graduate Assistant in Bacteriology, at a salary of §80 a month,effective January 1, 1928* I 5# Appointment of S. ?• Edwards to the staff of the Department of Bacteriology to take charge of the v/ork with nitrogen fixing bacteria, effective January 21, without salazy. Scholarship Parke,Davis. Sals of land funds from Farm & Horse to Leg*Acct. ^Resignation j J. . 3. Burnett | Resignation Murl 3. Z u r ti Ho.bert 3ear§ \ Instruc*Agr# j I Engineer. •S..7.C0UI53H, ! \ G-rad.Asst • S.F.Edwards, Bacty Dept. ; Adjustment Leon C.2odd?s - a-QBO intone nt G.3.5)0lies 6:\ W.F.Morofsky: removed from: -payroll I Appt.W.L»3ai4 Sec.Off. j 6« Adjustment of Leon C# Toad's appointment, to take e f f e ct January 16, i n s t e ad of J a n. 1 1928. . * 7. Hemoval of names of G. S. Tolles and V/. P# Morofslsy, Department of Entomology from the payroll for the period of December 1, 1927 to April 1, 1928, during which time their salaries will be paid by the Federal Government. 8# Appointment of J7. L. Bailor to the position of Cleric in the office of the Secretary at a s a l- ary of §1740, $1160 to be paid from Extension funds, and #580 to be paid from CoPe^e funds ' V effective January l9 1928. " ° Hevision in I Extension Bud \ get 9. Sevision in Extension Budget as follows: transfer $2100 salary, State-Smith Lever, from Home Management to nutrition; Transfer $800 travel Extension State, from Home Management to Nutri- tion; Transfer #400 Maintenance from Home Products Marketing to Nutrition* L I I I I I 10* Blanket order to cover 'out-of-state travel to Federal Office in .Toledo in charge of European iBlanket order Icoverins* Out- lof-state trave Corn Borer Control as may be necessary in the course of regular work« On motion of Mr. Catkins., it was voted that the above Executive Orders for confirmation "be approv- \ \ ed« FROM ?HB P2ESIEEST F02 ACS I OH OF IHE BOARD. \ !• The President brought up certain requests for minor equipment and recommended they be left to I Requests for 733 the Buildings Committee with power* iminor equip. (referred to On motion of Mr* v7atfcins5 it was voted that the above matter be left to Mr. McOoll, Chairman of 'the|Mr.1100011 & JMr.McPherson Building Committee and Mr, UcPherson, Chairman of the Finance Committee. iPhysics Dept* ! to get receipt 2# The President recommended that the Department of Physics be credited with its receipts. On motion of Mrs. 3toclgnan« it was voted to refer the above matter to the Finance Committee. 1 3» -The President recommended that the Department of Physiology and Pharmacology be credited with iphysiol#& its receipts. .On motion of Mrs. Stocfcsan. it. was voted that., the. above matter be referred to the Finance Committee I 4# The President recommended the acceptance of Mr. J. S. Taylor's resignation, effective August 31 i 1928. " \ ; !Resignation of jj. s? Taylor On motion of M r. Brody, it was voted to accept the above resignation. jto be credited |with receipts y 5% The President recommended that Hr. Lewis Graveure be appointed to the position of Head of the i'Apptment of Mr i&rais Graveure ! Voice-Department, effective September.1, 1928 at a salary of $6,000.00; $45pO from College and the balance by Projected School of Music. On motion of Mr. Brody, it was voted to approve the above recommendation. j 6. The President recommended the appointment of Mr. Sdliff Slaughter, as Assistant Football Coach iAiopt.Sdliff !Slaughter & and Mr• Edward Yandervoort, Seasonal-Varsity Football Coach. Onmotion of Mr. Watkins« it was voted to approve the appointment of Mr. Slaughter at a salary of Ivoort* $4,000 per year, effective September 1, 1928 and Mr. Vandervoort- at a salary of $1000 from Septemb-j [ er 1st to December 1st, 1928. .' jBdward .Vander- FOH A82I0E" OF TBE 30AHD 1# She Secretary recommended the appointment of ilr. Vernon Severance to take the place vacated by Mr. Bailor in the Stores Department at a salary of #1380, effective January lst» {Appt.Teriaon [Severance On motion of Mr. McPherson, it was voted that the above appointment be approved. 2# Secretary Halladay presented a report from Mr. Lavers relative to repairing some of the build- ise-Dorf.re- cost ings on the campus at a cast of $8,748•00. The report was accepted and placed on file. 3"# The:.Secretary read a report from Mr. Lavers relative to the cost of extending heat to the G-ymnasixun water plant, which would cost approximately §800#00. On motion of Mr. Brody, it was voted that the above work be completed at the earliest possible" moment • 4* The Secretary reported on the matter of legume cultures. On motion of Mr. McPhersooa. it was voted that the matter of legume cultures be left to a com- mittee composed of Mr. Brody, Dr. G-iltner and Secretary Halladay with power to maisB such adjust- ments as may appear necessary. riculture, which.- is as follows: "Mr. Ira Butterfield "Wishes to express to the Board his sincere appreciation for the floral piece sent by the College in memory of his wife., who recently .passed av/ay. Dr. Kenyon L. Butterfield and family wish to join in this expression.ff On motion of Mr. McPherson, itwas voted that this letter be made a part of the records. 60 The Secretary presented a statement and a request to the Board from Mr. Ra$ph (Denny for $1600 for one new dynamometer. On motion of iir. McPherson^ it was voted that the matter be deferred. BECOMMEffMTIQIIS FROM D E M S. DIRECTORS OR OTHER OFFICERS FO5 ACTIOIT OF 3?EE BCXA3D" |of repairing | certain bldgs ;on campus. ;Eeat to be ex- it ended to Gym. jLegume culture [Referred to [Messrs.Brody, jSiltner & ^ jHalladay with Ipower. Ira H.Butter- field Funds requested tb^- Mr.Tenny foi now dyaamoiaetea .matter deferre< 5. Secretary Halladay read a letter from Mr. Ira Butterfield addressed to the State Board-of Ag« jLetter^from 1« Dean Giltner recommended that Mr. F. V7. Fabian be granted leave of absence for the academic year 1928-29, to complete resident requirements at Yale University for Ph. D. degree, with full pay for six months and the opportunity to take the vacation periods of 1928 and 1929. iLeave ofA"Dsen< ?* 7/. Fabian deferred On motion of Mr. Brody, it was voted to defer the above matter. 734 Sal•Increase £•3, Taylor Resignation ] C« 2t Cozrnany Hesignation } C.M. Ferguson; $1 fee St.Hews Collection | of Wolverine [ Fees to be dis- continued \ Kr*?dchards \ reported re \ Artists L-Iusic al Course* Also on esfrb. of Cons•of \ : Music Petition oy ; members of : faculty for | water soft. ; \ system Budget for Jr. Fanners V/eek# Dr.Bessey re- quested instal lation of Elec refrigerator : in basement i Mr. Davidson made report of audit Report "oj Fi- nance Com. on ; Financial sit uation at col ; lege. Report accept ed & placed I on file i Rules for pre- paration & ex ecution of j Budget accepted and Diaced oii ! file"* Bules for the preparation & . execution of the Budget The budget 2» Dean Shaw recommended .that the salary of 3Jr« G. 3. -Taylor be increased from $2100 to $2400 as of January 1, 1928. On motion of Mr. Catkins, it ~;as voted tliat Mr. Taylor's salary be increased $25•00 per month from January 1st u n t il further n o t i c e. 3. Dean Shaw recommended that Mr. C. E. Cormany's resignation be accepted to take effect Februaiy 29 t h. On motion of Mr. Brody, it was voted to accept ilr. Cormany*s resignation effective as soon as his college work ceases. 4. Dean Shaw recommended that LIr. C. II. Fefgusonfs resignation be accepted to take effect Feburaary 29 th* On motion of Mr. Brody, it was voted to accept Hr. Fergusonfs r e s i g n a t i on effective as soon as his college work ceases. 5. Mr. Ssmons, bhairman of the ConTmittee on Student f e e s, made a report to the Board* On motion of Mrs. Stoclsnan, it was voted that for the Wolverine, but t h at an amount not to exceed $l»00 be c o l l e c t ed for the State Hews. the college discontinue the c o l l e c t i on of fees 6« Professor Richards reported regarding the suggested A r t i s ts Musical Course, as requested at the December nieeting of the Board. Kb action. 7. .!£r. Richards appeared before the Board and reported on the contemplated establishment of the Conservatory of Lfasic. Ho action. 9. The President presented a p e t i t i o n, signed by fourteen members of the faculty for a cen- t r al water softening system. On motion of Mr. Brody, it was voted to defer the above matter u n t il funds are a v a i l a b l e. 10# Trie President presented a request from Mr. '.valpole t h at a budget, not to exceed S400 be allowed for Junior Farmers1 Heels: Expenses. On motion of Mrs. Stoclnnan, it was voted that the $400 be allowed. 11. Dr. 3essey requested the i n s t a l l a t i on of an e l e c t r i c al r e f r i g e r a t or in the basement of the laboratory at a cost of $400*00. On motion of Mr* Brody, it was voted to refer Committee. the above matter to -the Buildings and Grounds FPTABaiAL SEP05S5 MD OTHEH BU3IEBSS COMBCTED T/IfflH 5HE FIE&30ES OF TH3 IHSTITUglOIT 1* Mr. Davidson made a report of the audit of the books for the biexmiuqi ending June 30, 1327* On motion of Mr. McPherson, it was voted to accept the report and the same was placed on f i le in the Secretary1s Office* 29 Mr. McPherson, Chairman of the Finance Committee, made the report on the Financial s i t u a- tion of the college as presented to them by Mr. Davidson, which, is as follows: trThe Finance Committee begs to submit i ts report on the i n v e s t i g a t i on of the a u d i ts prepared by Mr. Sobert Davidson as, follows: (1) That the repDrt on the audit for Biennial ending June 30, 1927 be accepted and placed on f i l e. (2) That the report on the study of "Bules for the Preparation and Execution of the budget of the State Board of Agriculture71 be accepted and placed fra f i le with the e z- ception that the budget rules contained in the report be changed to read as follows: HULES FOR TIE PB2PARA2I0IT AED EXECUIIOE "OF THS BUDGES-OF THE STATE 30A3D OF AGEtfCULTUEE AUTHORITY 0? TEE 5TATB BOARD Off AG51CUIgUH3 Ho expenditures from the funds of the i n s t i t u t i on 'shall be incurred, authorised, allow- ed, or paid except under the rules herein prescribed, or 'by express vote of the State Board of' Agriculture« THE The funds of tha institution from all sources shall be apportioned for use through a Budget, effective only liy vote of the Board, and covering the "Fiscal year'1, July 1 to June 30• The Budget is the only authoritative document for the financial operation of the in- stitution and shall not be changed in any particular nor shall any expenses be incurred or al- lowed for which funds are not available or authorized in the budget, except by vote ox the Board. I I I 735 The Budget shall "be prepared tinder the direction of the finance Commit tee of the State Board of Agriculture, It shall be their duty to apportion the funds to the various classifications of the college budget as well as all special appropriations* The proposed budget shall be tabulated under the direction of the Secretary of the College and be submitted by him to the State Board of Agriculture and the President, who after making his recommendations theron shall resubmit it to the State Board of Agriculture for approval. Trie Budget and proposals shall be prepared on forms approved 'bj the State Board of Agriculture and shall become a part of the permanent records of the coliege. All contracts betv/een the college and other parties roust be signed by the Business Manager and a copy placed in the files of the Controller for his records, The 3udget shall be divided as follov/s* CLASSIFICATION OF BUD&ST Classification of Budget (1) Current Maintenance - Personal Service; to include all positions, the incum- bents of which are considered permanent employees and are on a monthly salary basis. (2) Current Maintenance - Operation; to include the expense involved in maintain- ing and operating the institution in its various activities apart from salaries and additions to plant. (3) Additions to Plant; to include expendittires other than those necessary for the current maintenance of the institution and that added to the inventoried value of the property of the institution. The totals of these three parts or divisions of the budget shall constitute the appor- tionments to departments and services* There shall, however, be presented with the budget a statement of: (4) Funds: to include such gifts, endo'tfments, trust rands, deposits from organisa- tions connected with the institution, and other funds for which the Treasurer of the College is responsible, but which in general do not come from appropriations made by Federal and Stat6 Governments. TEE BUSINESS HMAGER: Responsibility for the execution of the budget and in general for the business opera- tions of the institution lies with the Business Manager of the College as prescribed by law. TH3 -TffgSASPBER: The Business Manager The Treasurer The Treasurer is custodian of all moneys of the institution and shall operate as pre- scribed by law. He shall prepare such reports as may be required by the State Board. He shall furnish bond in such amount and in such, terms as may be voted by the State Board of Agriculture. 0?HE The Controller The Controller sliall have immediate charge of the accounting services. It will be his duty io see that no departments are allowed to overrun their budget and any expend!tares that in his opinion seem unwise shall not be allowed without the Business Manager first sub- mitting them to the State Board of Agriculture for approval. Matters pertaining to the Fi- nances of the institution which in the Controllers opinion are being mishandled by the de- partments shall be reported by him through the Business Manager and the President to the State Board of Agriculture* SALARY LIST: SDHDBY REGHJLAEIOHS. Authorization to place employees on the salary list shall come through the President to the State Board of Agriculture. Bequests for changes in salaries, additions to or replace- ments in the teaching staff shall go to the President through the proper department heads, directors and deans to the 3oard. 3BSISETATIOI7S: All resignations shall be made through the proper channels to the President of the College, aho shall report the same to the State Board of Agriculture, therein it comes to the attention of the Business Manager that persons no longer are in the employ of the college he has the authority to remove said persons from the payroll, notifying the President and State Board of his action. HESgtTISIBIOHS: Ho purchases are authorized except those made by authorised requisitions on approv- ed forms; and are valid only when approved by the Controller. The official making the requisition sliall indicate the desired classification of the material or service to be purchased; the Controller, however, has authority to re-classify if in his judgment the suggested classification is incorrect. I S u n d ry 3egul£ | t ions 3alarv list ions 2aquisitions I I I I I 738 Out-of-State & intra-" Travel A ll b i l ls n ot thus p l a c ed and approved s h a ll be r e p o r t ed to t he 3 u s i n s ss Manager who s h a ll r e p o rt t he m a t t er to t he S t a te Board* Trie B o a r d . my vote to c o n s i d er these b i l ls or obligations as personally chargeable to the person incurring the b i l l. i r r e g u l ar 3L MD AlUE TRAVEL: Ho travel out of the State shall be undertaken unless authority is granted "oj the President and approved by the State Board. approved by the Department heads, Dean or Director. All b i l ls for out-of-state travel after the expenditures have been authorized must have the approval of the President before payment. ITo "intra-state" travel shall be undertaken unless Earnings EABZEDSrGS.s . Departments shall be credited with a ll earnings except fees from regularly enrolled resident students, and may use their earnings in addition to the amount of their apportionment. :D e p t . B a l a n c es BALANCES; Department balances shall not be carried over into the succeeding fiscal year. Becords EBCOHDS: The minute book of the State Board of Agriculture shall be the authority for the Business Manager in adjusting matters pertaining to the budget. Other parties affected by these changes shall be notified by the President. Audit ADDED; A regular audit of all the accounts of the institution shall be made by such audi- tors as may be employed or designated by the State Board of Agriculture and at such intervals as are by them prescribed." The Finance Committee recommends that all budget rules and other resolutions of the Board pertaining to finances contrary to the provision of these budget rules be repealed. The Committee recommends that the State Board employ Mr. Robert Davidson to mafce the audit for the year ending June 30, 1928, to assist in the preparation of the 1929-9 budget and to make a study of the situation mentioned in his report in regard to stenographic and cleric- al help and also to submit to the committee his recommendations and opinion of the financial benefit to the college of the semester plan of education over the so-called "term plan of edu- cation. " On motion of Mr* Brody, it was voted that an amendment under ''Sundry Hegulations1/ first sentence, be made as follows: "Authority to place the employees on the salary list shall come from the .President on ."behalf of the State Board of Agriculture* 5m On motion of Mrs, Stocigian, it was voted that an additional sentence under the sub-heading "Earnings" be inserted as follows: "Provided, that the item "estimated receipts'1 shall be in each case fi:>:ed "by the State Board of Agriculture in the budget, and no earnings shall be credit- ed to the department beyond nestimated receipts" except on recommendation of the Dean or Direc- tor to the State Board* 4. On motion of llr. Watkins, it was voted that an additional sentence at the completion of the report be added to read as follows: "Also have such other studies of costs and institutional efficiency as the Board may authorize• 5. On motion of Mr. McPherson, the report of the Finance Committee as amended was approved. Motion carried unanimously. 6. Che matter relative to Hr. Davidson's employment for the future. On motion of Mr. 7/atkins, it was voted that the above matter be referred to llr. HcPIierson and Secretary Plalladay with pov/er to act* S# On motion of Mr. McPherson, it was voted that the 10^ added to the stock purchases from the Store. bBrrevoked July 1st, 1928 and that the expense of running the Store be pat into the regular budget. TJHPIFISHBD BUSINESS: 1# On motion of Mr. HcPherson, it was voted that Mr. Wilkins1 resignation as of January 1st be laid upon the table. ESff BUSINESS g£0M MINERS OF THS BOARS. 1# On motion of Mr. Birody, it was voted that the Secretary be authorized to sign the contract with the Commonwealth Power Company of Srand Hapids to erect poles on the Graham Station farm for servicing station buildings. 2. Time of next meeting. All previous \ budget rules&I resolutions to be repealed j Mr#Davidson to be retained to prepare budget & submit plans for semester work.Also study -stenog. quest ion. Amendment under "Sundry Regula- tions Sentence added to "Earningsrt j : Other studies of costs & in- stitutional ef •ficiency. Finance Com.re port approved \ as Mr. Davids on1 s j employment in \ future referr4 ed to llr.Mc- \ Pharson & 3ec. 10% added to \ stock purchases to be revoked Mr.7Iilk.insf signation l a id anxm the t a b le Sec,authorised sign contract \ with Commonweal th Power Co. \ Jlexfc meeting On motion of Mr. McPherson, it was voted that the next meeting of the Board be held "Wednesday, February 15th at 9 A, M. at the President's Office* T5B ADJ0U3KED A3? 5*50