Minutes of the Meeting of the State Board of Agriculture May .19, 1932 \ Present: Messrs. Berkey, Brody,McColl, McPherson, Daane, Superintendent Pearce, President'Shar/ and Secretary Halladay. Absent: Mrs* V.iJLson. The meeting .wqs called to order at 10:50 A.M. The minutes of the previous meeting irere approved, having been in the hands of the Board members. APPOINTMENTS Appointments 1.-. Appointment of the following graduate assistantships. Action deferred on items #1 to #1.1 at the April meeting of the Board. 1. S« A. Lausun as ^ time graduate assistant inM.B. for year 1952--53/: 2. J. A. ' Merritt as f time .graduate'assistant in Entomology for 1952-53. 3. Dorothy M. Anderson .as j? time graduate assistant in Zoology for '• 1932-55'.' 4. H . H. Morse /) 5. R. E. Pasco 6. L. SV Carter ) 7. C. % + • Lauritzen as graduate assistant under the Purnell Act at ^800, Soils. '/'•• 3. ?7.' S. Ligon as graduate assistant in Soils under the N. I. Potash Export, My. )' g- time graduate assistants in soils for year 1932-55.- Fell07;ship at $1200, • 9'. Grover Brown as half time graduate assistant in Farm Crops, half time beginning September 1st, at §800 per year, succeeding Mr* James Tyer who rcill leave ' In June. : j 1 j j 1 : \ 10. Mr. K. L. Dunton, Graduate Assistant in Farm Crops, half-time beginning September 1st, at $800 per year, succeeding Mr. A. W. "(Hidden, who is completing his work in June. (Mr. Brown .i's.no;v holding the National Milling assistantship vrtiich Villi be discontinued) j | Mr. Dunton is now holding a quarter time assistantship. j '. j j. \' at £,800 per 3rear, beginning September 1st. Succeed himself in second year. 11- Mr. Ardie Gustafson, one-half time Graduate Assistantship in Farm Crops 12./ Mr. C- B. Line, graduate (one-half time) assistant in Department of Animal Pathology. Mr. Line graduates from the Veterinary Division in the coming Commencement. 15. Mr. John Downes, one-half time graduate assistant in the Department of Economics, a reappointment. \ j \ \ Mr. Charles P. Kalloran. 14. Mr. Cheloron L. Coniey, graduate assistant in Department of Dairy Husbandry, replacing ••{ \ { 15. Reappointment of Mr. Ira Gould, Mr. Joseph R. Fahl and Mr. H.E. Bechtel, graduate assistants j \ Department of Dairy Husbandry,, one-half time. 16. -Miss Helen Pearl Talbott, half-time assistantship in the Nursery School, Home Economics Department, replacing Miss Patricia Nordholm. j j 17. Mr. E.G. Ogden, graduate assistant in Botany to replace Mr. E.Y. Monsma. j [ | /18. / Miss Margaret Barry, quarter-time assistantship in Nutrition to replace Miss Anne Kilpatrick.j Mr. C.A. Apostolides, Mr.: J.L. Forsberg, Mr. 0.3- Howell,.Mr. W.E- Mooar, and Mr. II.J. :Newell, reappointments, one-half time assistantships. 19. ••Mrs.-- Linnea Dennett, quarter-time assistantship in Nutrition Dept. of Home Economics, replacing Miss Veda Hiller. \ j 20. Miss Julia Pond, quarter-time assistantship in Home Management to replace Miss Edna Blemastecy On motion of Mr. Brody, it was voted to refer the above 20 requests for the appointments of graduate assistants to the Advisory Committee which in turn Trill refer them to the Graduate Council '• ivitli the request that they indicate insofar as possible' which ones of these positions do j not need to be refilled. 21. Appointment of Mr. Alexander Kisselburgh, to take over Mr. Graveure's classes in Voice, j j ^usic: Department, from May 2nd to June 6th? a period of six weeks, for the sum of $600.00 plus his expenses from Nerc York. j j | :!• 22. Report on the rate of compensation for Miss Cecile Pollock for her services in teaching classes "of Mrs. Bouyoucos in Theory, during the Winter and Spring Terms, set at '#100.00 per month. Mrs. Bouyoucosf name v/as removed from the payroll for the Spring Term.• \ Mrs. Bouyou S off payroll On motion of Mr. Brody, it ivas voted to approve items 21 and 22. LEAVE 1. Request for leave of absence for Mr. R. L. Cook, Instructor in the Soils Department from October 1, 1952 to July 1/1953, in order to continue his study for the doctor's degree at the University of Wisconsin. Mr. Cook1 s present salary is -,/1900. His *vork i7ill be so divided! among present staff members that there will be no request for replacement during his absence. '[ (Referred to President with power to act) Leave requested on half pay. j Leave ior It. L„ Cook \ > Action deferred. i i i i i Travel TRAVEL 1. Request for one automobile to Atlanta, Georgia., to carry three members-'of'the'Home Economics Division to attend annual meeting of the American Home Economics Association June 20th to 24th. .-2.- Mileage on one car for the purpose of conveying department members to the meeting of the American Society of Agricultural Engineer's at Columbus, Ohio, June 16th to 2Srd. One or two extension men and one or two departmental staff men. 5. Mileage for one automobile for Department of Dairy husbandry in trip to American Dairy Science Association meeting, Lexington, £y** June 26th to 29th. 4. Request from Director R. J. Baldwin that he be authorized to attend the meeting of Agricultural Engineers, Columbus, Ohio on June 14th, with all expenses. Director Baldwin to deliver an address before the Association. Expenses from Extension travel budget. 5. Allo7;ance of §100 covering £25.00 for each 4-H Club delegate (four-) to Washington to attend Encampment June 15th to 21st. Pennsylvania funds have been withdrawn. Trip has been announced and winning contestants chosen. 6. M. M. Golden, English Department, Transportation expenses to attend meeting of the English section of the Society for the Promotion of Engineering Education. Meeting at Columbus, Ohio, July 11 to 28th. Funds from English Dept. budget. 7. Dean H. B. Dirks, to attend Fortieth Annual meeting of the Society for the Promotion of Engineering Education at Corvallis, Oregon, June 29th to July 1st- Travelling expenses. 8. Report on authorisation for .§20.00 each to ivliss Katherine McCutcheon and Miss Dorothy McDonald, students participating in Olympic matches- fencing, toward travelling expenses, from Aoril 10 to April 17. • On motion of Mr. McPherson, it was voted to approve all travel requests. TO i i £300 trans. ; DEFERRED ITEMS from Cont. fund to fi- | l. Request for use of §300 of Sanctuary money turned over to Treasury on April 5th, 1952, for the nance print- f ing of Sanet.i pamphlet. \ On motion of Mr. McPherso$, it was voted to transfer from the Contingent Fund on amount of £-500.00 I for the purpose of financing the printing of the Sanctuary pamphlets. purpose of financing and printing of the Sanctuary pamphlet. (Tabled April meeting) . Request for purchase of j 2. Request for V. R. 466 Caterpillar 15 Standard Tractor - ¢)845, which has been loaned to U.P. tractor for U.P. rex. to ; Pres. & Sec. : Exp. Station for one year ;vith option of purchase. Company has thoroughly reconditioned tractor in every way. (Action deferred for one month). i ! On motion of Mr. McColi, it was voted to refer the above matter to the President and Secretary I with poorer to act. the reserve fund,- approximately $600. Rep. of Pres.! on placing j.3. Report of President en matter of placing shelves in the New Library. Authorized to come from shelves in ] Library. Request for .§5000 approp.l. for Cent, of \ Progress to be dropped. State Administrative Board for $5,000 from the appropriation for advertising Michigan, to be used by this college in preparation of exhibit at the Century of Progress Exposition at Chicago, in 1935. \ 4. Report from committee consisting of Mr. McPherson, Mr. Haliaday and Mr. Brody to request jOn motion of Mr. Brody, it ivas voted that the above matter be dropped from further consideration. • Rec. re: addition to |5. Further recommendation from Dairy Department regarding addition to Dairy Building. Tabled for Dairy Bidg. j deferred to ! June meeting.|Deferred until June meeting. one month at meeting of April 21, 1932. jMISCELLANEOUS ITEMS Rental ehges.} to student org. for everts held in j campus ibldg. j. jl. Matter of rental charges to student organizations for events held in campus buildings. Little Theatre 815,00. Old Armory §5.00, Demonstration Hall §55.00. Colonel Rodney recommends that the fee for rental of Demonstration Hall be set back to #15.00. lOn motion of Mr. McCoii, it was voted that the fee for rental of Demonstration Hall be set at 1^20^00 instead of at ,,15.00. Loan fund est. n°7 E.L. i-.omens Club, i i 2.. Expression of gratitude to the East Lansing Womens Club through its President, Mrs. Jessie Granum, for the establishment of a loan fund for students who are taking Applied Music. Request that |3. Request that the College consider the matter of acting as host for all returning alumni at College act as host to re- turning alumni ! ! the Sunset Supper this year. Feeling that this is a year when every inducement should be offered to bring back a representative rumber of alumni for the Seventy-fifth Anniversary program, something very unusual must be offered them. The cost of this meal would be approximately 70$ per person. Estimated attendance 600 people,- tickets to be given out at the time of registration of quests. jOn motion of Mr. Brody, it was voted that on account of the reduction in the budget, a complimentary |dinner to the Alumni cannot be financed by the College this year. i E 4. history of Union Memorial. Building, with suggestion on handling the present bonded indebted ness, from G. 0. Stewart, Alumni Secretary. Copies sent to each board member for consideration. 5. Request for construction of dry kiln in the basement of the Forestry-Building,' cost of jHistory of |Union Mem. JBldg. with I suggestion on 1handling indfebt edness. necessary plumbing, installation, etc., to cost approximately £400.00, Mr. Davenport of the Request for Buildings and Grounds Department requests that the size needed by the Forestiy Department const, of .'dry- for instructional and experimental purposes-be enlarged to permit the treatment of commercial jkiln in base sizes of lumber by his department. Added cost of increased size ($300 approximately) to be borne by Buildings and Grounds Department budget. \ment of For. IBldf Action deferred until September meeting. 6. Adoption of measures past at the May 17th meeting of the Faculty. .1. Approval of the proposed "Rules and Regulations, and Information concerning Rooming -ouses for Men Students11, :dth the understanding that the matter pertaining to rules and regulations and that pertaining to information be separately 'grouped.' (Copies given to each board member and copy on file in SecretaryTs Office.) On motion of Mr. Daane, it was voted to approve the above item. (Approval of |"Rules, and { ] Regulations" Iconcerning \Rooming houses jfor men. JTerm "Grad. JAsst". to be. 2. Approval of the recommendation of the Graduate Council that the term "Graduate Assistant" \jreseryea j,or be reserved for candidates for graduate degrees, namely: "Li.A., M.S., and Ph.D." and that assistants not taking graduate vrork be named Part-time Assistants. jcanaiaaoes SI or S1^0-* Idegrees. • It was expressly emphasised in the Graduate Council that they did not wish this action •{. to be used to reduce the number of assistants appointed in the Department of Bacteriology, j nor did the Graduate Council object to the practice that has long been maintained in that department, of having assistants vvho were candidates for the-D.V-.M. degree* The intent j of the motion is to reserve the designation of graduate assistant only for those who are taking vrork leading to these three graduate degrees, making it necessary to apply some other designation to those assistants who are working for the D.V.M. degree. I j \ \ •• On motion of Mr. Brody, it was voted to approve item #2. 3. Recommendation of the Faculty that Wells Hall be used as a Freshman Dormitory. On motion of Mr. Brody, it reas voted that Wells Hall be used as a Freshman Dormitory. 7. Report that the price of the remaining copies of BarrowsT, "Michigan Bird Life" which have been bound with cloth binding was set at $2.00 per copy plus the price of postage. jWells Hall to : jb.e used as. jFreshman Dorm. • • ! •" IThe orice of |Barrows?, jMichigan Bird: (Life to be§2.0( FINANCIAL MATTERS )5350. approp. 1. Additional appropriation of |550.00 for Buildings and Grounds budget to permit of the purchase \±0T P^cnase of additional mowing machine. ,-^ox mowing ^machine., On motion of Mr. Daane, it was voted to appropriate from the Keserve Fund an amount of §550.00 for the Buildings and Grounds budget for the purpose of purchasing a mowing machine. :18350. apprpp. 2. Additional appropriation of $350.00 for Buildings and Grounds budget to permit of the rental :-J*.or. rental of of a steam shovel and necessary trucks to do the work of covering the present college dumping 'Is ueajTI snovel. grounds at the rear of the Poultry Plant. 1 • • On motion of Mr. Daane, it was voted to appropriate from the Reserve Fund an amount of £550.00 for [ the rental of a steam shovel, etc. j • •' . I: 3. Transfer of $300.00 from Director's Office funds, Experiment Station to the Library fund to take care of binding bill. 4. Transfer of Extension budget funds from one project to another, as follows: Recommendation that the following items be transferred from the maintenance budget to the state offset salary fund.- Extension Administration "Agricultural Engineering County Agricultural Agents Boys and Girls Clubs Dairy husbandry Farm Crops S o i l; |>700.0Q 600.00 1000.00 1000.00 300.00 •700.00' 500.00 85300.00 [from Dir.Office {Exp. Sta. to ILihrary fund. transfer of JExtension budget funds. On motion of Mr. McPherson, it was voted to approve items 5 and 4. 5. Transfer of §400 from Dunbar Substation account to the Forestry Allotment. On motion of Mr. McPherson, it y/as voted that the motion making the apportionment to the Dunbar Station last month be rescinded, and that the transfer of §400 from the Dunbar Station to the Forestry Station be made. jTransfer of 5?400 to be mack from Dunbar •jto Forestry •allotment* Jc -xJ v> \J Transfer of §300 from Director's'. Office to .H.E.. :• Transfer of §1600 from reserve to •-") For. Dept. I maintenance, j 6. Request for transfer of $500.00 from Director1s Office, Experiment Station to Home Economics Section of the Station. On motion of Mr. Mcpherson, it v/as voted to aoorove item 6. 7. Request for additional §1600 allotment to Forestry Department maintenance fund to complete the present fiscal year, same to be transferred from excess receipts taken in by the depart- ment through sale of trees. Funds requested will be used in meeting the labor payroll necessary to put the nurseries in proper working condition. j On motion of Mr. Daane, it- was voted to transfer from the Reserve Fund an amount of SJ51600 to the ! Forestry Department maintenance fund* I ADDITIONAL MISCELLANEOUS ITEMS \ 1. Budget for 1952-53 to be balanced in vies/ of cut given College by the special session of the Legislature* -Budget for 1932-53 to be balanced in •viev? of cut> as follows: Reduction of approxi. ¢200,000 in payroll Reduction in mai ntenance for Depts. Term course fees pd. .by students from §55. to£52.50 On motion of Mr. Daane, it was voted that, In order to meet the reduction of 8283,000. a year in Income (the fifteen percent cut made by the recent special session of the Legislature), and to balance the institution's budget for the year 1952-33, the State Board of Agriculture adopt the following Drosram: a. Reduction of approximately $200,000, in the total payroll of the Institution for 1932-53,'as compared with 1951-52. (This is to include all classes of employees - teaching staff, experimental and extension- staffs, and the general labor payroll). b* Reduction In the maintenance allowance for the various departments of the College to balance the general budget. Exact details of the above-mentioned program are to be worked out by the State Board and College officials.in the near future. 2. Term Course Fees paid by students to be reduced from £35.00 per term to §52.50 per term. On motion of Mr. -Uaane, it v/as voted to reduce the term course fee paid by students from §55.00 per term to ^52.50 per term. 5. Advisor;" Committee to be given power to act for Board in all details relating to the budget adjustment that are beyond the jurisdiction of the college officials. On motion of Mr. Berkey, it rras voted that the Advisory Committee be given authority to act for the Board In all details relating to the budget adjustments that are beyond the jurisdiction of the college officials. i 'Advisory Com, given power to act for Bd. in all details re: to budget adjustment. Salaries of Grad. Assts. to be reduced to": $700. h i time assts. to rec. S350.. 4. Salaries of Graduate Assistants to be reduced as follows:- One-half time Graduate Assistants now paid $800 per year to be paid ¢700.00 per year. One-quarter time' Graduate Assistants now paid ^400 per year to be paid $550 per year. Rec. regard* employment of relatives on Camrms. On motion of Mr. Mcpherson, it was voted to- approve the above item. 5. Recommendations regarding the employment of relatives on the Campus: 1. As a general policy the Board is opposed to the employment of related persons, but recognizes exceptions may be necessary. | I { \ 2. Unalterably opposed to the employment of relatives id. thin the same department or division. 5. Requests the administrative officials, deans and department heads, of the college to materially reduce the number of related persons on the payroll, as speedily as this can be done without inflicting too great hardships on those concerned., \ 4. Hereafter related persons cannot be added to the college payrolls without the knowledge and consent of the President. |On motion of Mr. Brody, it ;?as voted to approve the above recommendations. lit was voted to hold the next meeting of the Board June 15, at 5 o'clock. ;The meeting adjourned at 12:45 P.M. S e c r e t a ry