Minutes of the

Meeting of the State Board of Agriculture

February 21, 1955

1145

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Present:  Messrs* Brody, Chairman, Berkey, Daane, Downing, Haistead, Mrs* Wilson, President Shaw,

and Secretary Hannah. 

Absent:  Superintendent Voelker

The meeting was called to order at 10:25 A.M.

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The minutes of the previous meeting were approved, having been in the hands of the Board members*

Resignations
Appointments
I Leaves

RESIGNATIONSf  APPOINTMENTS. AND LEAVES

1.  Resignation of Mrs. .Mary Roscelia Nelson, Assistant Cataloger of the Library, effective

April 1, 1955.

2.  Resignation of Miss Jean Fisher, stenographer in the Department of Animal Husbandry, effec-

tive February 15, 1935.

5.  Appointment of Miss Evelyn M. Hensel as Assistant Cataloger, replacing Mrs. Nelson at the

same rate of salary ($1590.00), effective May 1, 1935.

4.  Appointment of Miss Dolores O'Brien as stenographer in the Animal Husbandry Department,
replacing Miss Fisher at the same rate of salary  ($90.00 per month), effective February
15, 1955

5.  Recommendation of Dean Anthony that the salary of I&r. D. L. Clanahan, Extension Specialist
in Farm Crops, be increased from $1950.00 to $2200.00 per year, effective March 1, 1955.

6.  Recommendation of Dean Huston that leave of absence with full pay be granted Mr. Fendley A.

Collins, Instructor in Physical Education, for the duration of the spring term, so that he
may have a necessary operation performed.

7•  Recommendation of Dean Anthony that the vacation period of ^iss Emma DuBord, Home Demonstra-
tion Agent of Wayne County, be extended from four to six weeks with full pay so that she may
do graduate summer school work.

On motion of Mr. Berkey, seconded by Mr. Halstead, it was voted to approve the seven items above,

TRAVEL

Travel

1.  Recommendation of Director Gardner that mileage expense on one car be allowed-Professor Ray

Hutson, so that members of the department may attend meetings of the Horth Central States
Entomologists1 Association in Urbana, Illinois, February 26th to March 1st.  Expense is to
be derived from the Station allotment to the Entomology Section.

2.  Request of Miss Elida Yakeley, Registrar, for railroad and pullman allowance to Raleigh,

North Carolina, and return so that she may attend the annual meeting of the American Associ-
ation of Collegiate Registrars April ISth to 18th,— all expenses allowed.

3.  Request of Miss Elisabeth Conrad, Dean of Women, for travel allowance to Atlantic City and

return for the annual meeting of the National Association of Deans of vfomen February 20th to
25rd,- all expenses allowed*

4.  Request of Miss Alma Goetsch and Miss Katherine Winckler, Instructors in Art, for travel

allowance to Washington, D. C,  and return for the meeting of the Progressive Education
Association February 21st to 23rd.  Acting Dean Emmons recommends an allowance of railroad
and pullman fare for one if both should go and of railroad fare only If one should go.
The Board recommendation is that one person be allowed travel on the basis of travelling
expenses only.

On motion of Mr. Halstead, seconded by Mr. Berkey, it was voted to approve the travel requests.

PRESIDENTS REPORTS

1.  Approval of the transfer of Mr. E. A. Wenner from the position of County Club Agent of Iron
County to that of County Agricultural Agent In Delta County at a change in salary from
$1800.00 to $2100.00 per year ($1800.00: from Federal Supplementary and $300.00 from State
Offset funds).  Mr. tenner replaces Mr. Joseph E. Turner, whose appointment terminated
December 15, 1934, at the same rate of salary.

iTransfer of
E. A* Wenner

2.  Approval of an extension of leave without pay for Mr. Thomas Devlin, comptometer operator

In the Farm Management Department, for the six months beginning January 1st, 1955.  This is
an extension of the leave granted Mr. Devlin on July 1, 1934, for work with the federal
government.

Extension of
leave for
Thos. Devlin

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1146 PRESIDENT'S REPORTS, continued.

February 21, 1935

-•  Approval of a trip with expenses paid to Chicago and return for Mr. B. R. Proulx so that

he might attend the Chicago Hotel Association meetings February 14th to 16th and make con-
tacts for graduate placement.

Mrs. Kreitner 5*  Approval of the continued appointment of Mrs. Carol Kreitner, replacing Mr. Devlin for the
continued in 
six-month period, effective January 1st at a salary of $85.00 per month.
place of Mr.
Devlin. 
Expenses to
Chicago for
B. R. Proulx
Travel for
Bachman to Chi
&  return.
All expenses
to Wash, for
C. L. Nash.
Trans, of$112
Sta. Office
to. F. & Hoise

?•  Approval of the transfer of §112.00 from the Station Director's office funds to the budget
oi" the Farm and Horse Section of the Experiment Station, for the payment of a feed and
freight bill contracted some weeks ago.

Specialist, so that he might attend a hearing on the national potato program called by the
Federal Department of Agriculture on January 13th.

6.  Authorisation of all expenses to Washington, D. C. and return for C. L. Nash, Extension

that he might speak before the Chicago alumni club Saturday, February 2nd.

^*  Authorization of travel with expenses paid for Charles VST. Bachraan to Chicago and return, so

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Approval of 
transfer of
Ext. funds.

Approval of the transfer of the following Extension funds as recommended by Director
Baldwin:

$600.00 from Extension State Reserve to State Offset Clothing
$500.00 fron Extension State Reserve to State Offset Insect Control

Compt to pro-
ceed snath 
application 
for insurance 
For. Sugar Hs=j 

9.  Authorisation of the Comptroller to proceed with application for inspection and insurance

on the forestry sugar house boiler (needed immediately and not in a safe condition for use),
v^ith the understanding that the cost of insurance and necessary repairs be defrayed from
the Forestry Departmeht budget.

On motion of Mr. Daane, seconded by Mr. Berkey, it was voted to approve the Presidents Reports.

^REPORT OF THE F1MMCE COMMITTEE

1.  Report from the Finance Committee on the release of bonds held in escrow by the Grand Rapids

Trust Company (for ytfiich the East Lansing State Bank has deducted $12397.00 from the
college account;,

Gr. Rapids 
Trust Co. to 
turn over
bonds to E.L. Q^ motion of Mr. Daane, seconded by Mrs. Wilson, it was voted to authorize the Grand Rapids Trust
State Bank 
Payment to
Trust Co. re- 2.  Report from Mr. Halstead on the Detroit Trust Company's request for resumption of payment of
ferred to 
Secretary. 

$6,037,50 yearly on the reserve for repairs and replacements in connection with the Dormi-
tory Trust Certificates  (referred at the January 17th meeting).

Company to turn over the bonds which they hold to East Lansing State Bank.

On motion ox Mr. Daane, seconded by Mr. Brody, it was voted that the above matter be left with
the Secretary.

Claim of

againsu 
Irir. Patrcn to
be cancelled.

S.  The Comptroller reported that an item has been carried on the books of the College since

1925 against Mr. Gifford Patch'as a loan made to Mr. Patch in 1925.  Mr. Patch states that
this loan was repaid Iby him.  The changes in personnel and in the bookkeeping system make the
validity of this claim uncertain.  The claim is nine years old and legally uncollectible.

On motion of Mr. Berkey, seconded by Mr. Daane, it was voted that the above-mentioned loan of
|200 against Mr. Patch be cancelled.

$1100  orans.  4^  Recommendations of Acting Dean Emmons:
from Music
Rev. Fund to
Music Dept.

1.  Transfer $1100 from School of Music Revolving Fund to Music Department budget.

2.  Authorize expense for student teaching and ensemble class to be charged to School

of Music Revolving Fund.

Music Revol-
ving fund 
abolished. 

On motion of Mr. Berkey, seconded by Mr* Halstead, it was voted to transfer £1100 to the Music
Department budget and to abolish the Music Bevolving Fund.

$3400 added  5.  Request of Dean Huston that an additional 13400 be added to the budget of the Chemistry
to budget of 

Department due to increased enrollment.

; Chemistry
; Dept. 

On motion of Mr. Berkey, seconded by Mr. Daane, it was voted to approve the transfer of $3400 to
the Department of Chemistry budget.

Salaries or-  g.  Recommendation from Mr. Wilkins that the salaries, ordinarily paid from Federal funds, be
dinariiy pd 
from Fed. funds 
to bepaid from
; college funds. On motion of Mr. Berkey, seconded by Mr. Daane, it was voted to approve the recommendation of

paid from regular college funds.  Federal funds have not been received because of the delay
in forwarding our financial report,

Mr. ffilkins.

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February 21, 1955

1147

REPORT OF THE FINANCE COMMITTEE, continued

7.  On-June 24, 1931, the following recommendations were approved by the Board.  "Recommend the

immediate suspension of paragraphs 3 and 4 on page 3 under the college budget rules for pur-
poses of study and revision and their temporary replacement by the following procedure, viz,
(a) Board to announce general budget policy (b) Deans to determine needs of departments within
their divisions  (c) Deans to confer with committee comprising the President, Secretary and
Business Manager and Controller to further determine accurately needs of divisions  (d) Results
of (b) to be submitted to finance committee ox Board for approval or suggested revision before
being sent to the Board as a ??hole for final action*I!

Budget rules
; made'
• Dermanent

On motion of Mr* Berkey, seconded by Mrs.
made permanent instead of temporary*

Wilson, it was voted that the above recommendations be

8.  Certificates covering impounded balance in East Lansing State Bank to be 'sent to Mr* Cholette
of the Firm Mason, Alexander, McCaslin & Cholette for presentation to the Surety Company.

On motion of Mr* Daane, seconded by Mr. Downing, it rfas voted that Mr* Wilkins be instructed to turn
over to Mr* Cholette of Mason, Alexander, McCaslin and Cholette, the certificates given to the
College by the East Lansing State Bank covering the impounded balance in that bank and that Mason,
Alexander, McCaslin and Cholette be instructed to present these to the Michigan Surety Company de-
manding payment and to take such additional steps as may be necessary to collect*

Certificates
covering im-
pounded balaziB
in E.L. St.Bk.
I to be sent to
Mason, Alex.
McCaslin &
•Cholette.- tha
to Surety Co.

REPORT OF THE BUILDINGS AMD GROUNDS COMMITTEE

!•  The dormitory committee recommends the Installation of the American District Telegraph fire

alarm system in the ffomans Building*  This system is reported by Mr, Davenport to be the most
efficient of all automatic fire  alarms*  The system will- be installed and maintained by the
Company at an annual charge of $990 per year for a five-year period,- the Company to be
responsible for keeping the equipment in working order at all times.  The college will be
obligated to pay the rental charge for the full five-year period even though the building may
cease to be used for a dormitory before the expiration of that period.

The Building Committee recommends that, in place of installing a fire alarm system, as additional
protection to the Romans Building, an additional night employee be engaged and that a Kratchman's
clock  system be installed.

Z.  A committee of the Lansing Branch of the National Farm and Garden Association requests the ex-
tension of the Botanical Gardens and the assignment to the Gardens of the land between the
present Gardens and the river extending from the gymnasium to the railroad bridge.  Dr.-Bessey
concurs in this request.

The Building Committee recommends that the piece of land that lies between the gymnasium and the
bridge and the present Gardens be designated as a future addition to the Botanical Gardens to be
known as the Charles flf. Garfield Botanical Gardens,- without any additional expense at the present
time.

Additional
;night em-
ployee to be
| engaged &
! watchmanf s
clock system
installed.

Piece of land
iadded to Bot.
| Gardens to be-
.'known as
Chas. W. Gar-
field Botani-
cal Gardens.

5.  Dean Huston and Dr. Hunt request the assignment of a 120-acre tract of swamp land owned by the
College located in Bath Township, Clinton County, to the Zoology Department for experimental
work and observations on the conservation of various forms of ?rild life under natural conditions
subjected to natural enemies and predators.

120 acre tract
| of swamp land
assigned to
Zoology Dept.

The Building Committee recommends that the assignment be made to the Zoology Department.

4.  Recommendation from Dean Dirks for the building of an office in the Foundry laboratory, the

estimated cost not including painting is $150.00,- to be charged to the Mechanical Engineering
Department budget*

The Building Committee recommends action deferred*

5*  Request for additional blackboards for the following buildings:

Dairy Building
Engineering Shops
Chemistry Building
Horticultural Bldg.

Slate
$  20.00
55.00
156.80
55.00
$286.80

Composition
|  20.00
40.00
112.00
40.00
$212.00

The Building Committee recommends action deferred.

6.  Request of Dean Dye that a door be cut from a small store room on the top floor of the Home
Economics building into a laboratory.  Estimated cost of $40.00 to be defrayed by divisional
funds*

Recommended by the Building Committee.

7.  Request of Colonel Rodney for a new structure to be used for storage space for forage,  etc.

Approximate cost $4,000.

The Building Committee recommends action deferred.

Acuion  ae±.
on request
for office
In Foundty
\ Lab.

Action def.
on request
for add.
blackboards
for several
buildings.

Door to be
cut from
small store
room on top
floor of H.E.
into a lab.

Ac"cion clef*
on request
for ner;
structure to
be used for
storage space
for forage,
etc.

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1148

February 21, 1955

I REPORT OF THE BUILDINGS AND GROUNDS COMMITTEE, continued

y  p 

Request fioin
Cosmo  Club  ®#- ^ m e m^er °£ *he Cosmopolitan Club appeared before the Building Committee with tne request
that they be permitted to conduct a contest to raise funds for the purpose of building an
th»t they be 
arch at the entrance to the campus bearing the name "Michigan State College".
permitted to
test to raise T he
funds for 
bid-" of arch  g8 n e r al plan, etc. that it would be agreeable.
at entrance
of Canrous.  ^n m°ti°n °^ Mrs. Wilson, seconded by Mr. Daane, it was voted to approve the report 01 tiie

Committee recommends that the Secretary be authorized to notify them to hold the

contest and proceed with plans and if they can work out plans that will fit Into the landscaping,

pp

Building Committee with the recommendations indicated by the Building Committee.

Secretary made 9#  The Secretary made a report on the following six projects now before the State PWA Engineer:
report on 6
projects now 
before State
Engineer.

i#  (a) New Dormitory for Women 

(b) Remodelling Old Dormitory 
(c) Equipment costs - Power Plant 

$592, 779.00
49, 550.00
124,. 005.00

2.  Men's Dormitory
5.  Completion of Union Memorial BIdg.
4.  Agricultural Livestock Judging Pavilion
5.  Auditorium
6.  Health  Center

$566,154.00
450,000.00
100,000.00
80,000.00
450,000,00
85,000.00

61,751,154.00

On motion of .Mr. Berkey, seconded by Mr. HaXstead, it was voted that the President, Secretary,
Mr. Daane and Mr. Brody, constitute a committee to take the necessary steps to secure the PWA
loans requested.

Request for
service to  10. Approval of request for service from the Buildings and: Grounds Department to carry direct
carry direct 
current from 
low voltage
gen. Chenu 
Bldg. - $62.00

current from low voltage generator to first floor stock room with suitable outlets, for
Chemistry Building.  Estimated cost $62.00.

On motion of Mrs. Wilson, seconded by Mr. Daane, it was voted to approve the above request.

MISCELLANEOUS

Presentation  1*  Presentation ox the sum of §40.00 by the Alumnae League of Michigan State College for use as
of §40.00 by 
Alumnae Leans'
for student
loan fund.

1.  That it be loaned only to juniors and seniors.
2.  That V7omen students be given preference.
3.  That citiaens of the United States be given preference.

a student loan fund under the following stipulations:

Lake City
State Bank
named deposi-
tory for funds
of Lake City
Exo. Station.

On motion of Mr. Brody, seconded by Mr. Doming, it was voted to approve the acceptance of the
above-mentioned sum from the Alumnae League of Michigan State College and that the Secretary be
authorised to send a letter of thanks.

2.  Recommendation of Dean Anthony that for purposes of convenience the Lake City State Bank

(member of Federal Deposit Insurance Corporation) be named depository to §5,000.00 for the
Lake City Experiment Station instead of the Cadillac State Bank, vrhich was named by Board
action January 17,  1935.

On motion of Mr. Daane, seconded by Mr. Halstead, it was voted to approve the naming of the
Lake City State Bank as depository to $5,000 for the Lake City Experiment Station instead of the
Cadillac State Bank.

Payment of
$183 00 made  5*  Kequest of the Athletic Association that payment totalling $183.00 be made to thirteen staff
,  ^l t-ff 

members for their services at basketball games during the season.

" i  On motion of Mr. Brody, seconded by Mr. Berkey, it was voted to aoorove the above request.

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services  ax» 
Ath. games.

4.  Kecommendation of the Committee on Exemption from Out of State Tuition that the following

definite regulations be adopted and made effective at the beginning of the spring term 1955:

Regulations
adopted by
Committee on
Exemption fran
out of state
tuition. 

:

1.  That no one shall be deemed a resident of Michigan for the purpose of regis-
tering in Michigan State College unless he has resided in this state six
months immediately preceding the date of his proposed enrollment.

2.  No one may gain or lose a residence in this state while a student at the

College.

5.  The residence of minors shall follow that of their legal guardian except
inhere guardianship has been established in this state obviously for the
purpose of evading the fee.

4.  Aliens ftho have taken out their first citizenship papers and have other-

wise met the requirements for residence shall be considered as eligible
for registration.as residents of Michigan.

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February 21, 1935

1149

MISCELLANEOUS, continued

4*  (Continued)

5.  The residence of any person, other than a legal guardian, who may
furnish funds for payment of College fees shall in no way affect
the residence of the student.

6,  Students v/hose parents are not legal residents of Michigan but who
own real estate in Michigan assessed on the tax rolls at $5,000
or more may be exempted from out of state fees.

On motion of Mr.Downing, seconded by Mr. Berkey, it was voted to approve the above recommendation
of the Committee on Exemption from Out of State Tuition.

5.  Recommendation of the Committee on Exemption from Out of State Tuition that the petition of

t Fred J. Knudsen (denied last year) be granted retroactive from September 1, 1934.

On motion of Mr. Downing, seconded by Mr. Daane, it Eras voted that the above recommendation of the
Committee on Exemption from Out of State Tuition be approved.

6.  Petition of Harold A* Shadko, sophomore Engineering student, for the refund of a four- dollar

late registration fine paid at the beginning of the term.

On motion of Mr. Halstead, seconded by Mr* Berkey, it was voted that the refund of a four dollar-
late registration fine paid at the beginning of the term be approved.

7.  Request for revision of the June 50, 1934 biennial inventory to check more closely with the

records of the Accounting Office.

On motion of Mr, Daane, seconded by Mr. Brody, it was voted that the inventory be checked and
necessary adjustments made so that the inventory may agree with the accounting office records.

:F,J.  Knudsen
exempted  from
payment  of
iout  of  state
tuition.

:$4.00  late
registration
! fee  refunded
jto  Shadko.

1334 inven-
tory to be
revised.

8.  Presentation of the Report on Examination and Report on Accounting Recommendations submitted by

Seidman and Seidman for the year 1953-34.

On motion of Mr. Daane, seconded by Mr. Downing, it was voted that the firm of auditors, Ernst &
Ernst, be engaged to make an inspection of the present system of accounting and make a report with
recommendations to the Board immediately.

9.  Title of Acting Dean Emmons of the Division of Liberal Arts to be changed to that of Dean of

the Division of Liberal Arts, effective immediately *

On motion of Mr. Brody, seconded by Mr. Berkey, it was voted to approve a change in title for Mr.
L. C. Enunons from that of Acting Dean of the Division of Liberal Arts to Dean of the Division of
Liberal Arts.

10. A communication from Mr. Joseph F. Cox pertaining to Dr. Kedsie was read by the Secretary.

No action.

Ernst & Srnst
to be engaged
to make in-
spection of
present sys-
tem of acct.

Title of Act.
Dean Emmons
to be changed
to that of
Dean of Div.
of Lib. Arts.

Communication
from Mr. Cox
read*

11.  After a discussion of the needs of the College the Legislative Committee was instructed to

meet at the earliest possible date for the purpose of talcing such steps as may be necessary
tp present the needs of the College to the members of the Legislature and the administrative
officers of the State.

.Discussion
of needs of
college.

12•  The Board adjourned at noon to have luncheon in the Womans Building with the Senate and House
college committees.  Matters pertaining to legislative requests of the College ?7ere dis-
cussed with members of the Legislature.

After the luncheon the Board re-convened at 2:30 and adjourned at 6 o'clock.

(UL

President

Secretary

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