1150 March 21, 1955 Minutes of the Meeting of the vState Board of Agriculture March 21, 1955 • Present: Messrs. Brody, Chairman, Berkey, Daane, DovTxing, Halstead, Mrs. Wilson, ^resident Shaw and Secretary Hannah. Absent: Superintendent Voelker The meeting was called to order at 10:50 A.M. The minutes of the previous meeting were approved having been in the' hands.of the Board members, Appointments '• RESIGNATIONS, APPOINTMENTS AKD LEAVES Resignations | Leaves : 1. designation of Mrs. Gazelle Schell, clerk in t^e Liberal March 25, 1955. fi^ts Division office, effective i i ; 2. Recommendation for the transfer of Mrs. Sigric Palm, clerk in the office of Institutional Administration at #1075.00 per year, to the position of secretary to the Dean of Liberal Arts at a salary of flJOO per year, effective April 1st* I 5. Recommendation of Dean Anthony for the appointment of Mr. James Thsr as County Agent of Oceana County, replacing Mr. Carl Hemstreet (transferred May 15, 1954). Appointment is to be effective^March 15th at a salary of $2190.00 per year ($1800.00 from Agricultural Ad justment Administration and §590.00 from State Offset funds), 4. "Recommendation of Director Baldwin for the appointment of Mr. Howard D. Parish as District Club Agent in Bay, Tuscola, Huron and Sanilac Counties for a three-month period beginning April 1st. Salary is to be at the rate of $150.00 per month and to be dra.vrn from Extension funds. 5. Appointment of Mr. C. F. Hamilton, principal of the Bay City High School, as oart-time in structor in the Department of Education for the 1955 summer session at a salarj^" of $250.00 for the period. 6. Appointment of Mr. Robert Terlaak as an assistant football coach for the spring practice period (April 1st to May 18th) at a salary of $100.00 end. for the fall practice period (September 10th to November 25rd) at the rate of ¢150.00. 7. Recommendation that Mr. W. J. Muilenberg, Assistant Professor of English, be granted leave of absence from April 1st (at which time he will have completed three-fourths of the academic 2rear!s work) to August 51st, but that his salary be continued to the end of May as payment of three-fourths of the yearrs salary. i 3. Recommendation of "Director Baldwin that Miss Lola Belle fire en, Assistant State Club Leader, be granted a t*/o-^eek extension of her vacation with full pay, for the purpose of graduate study. : On motion of Mr. Berkey, seconded by Mr. Brody, it was voted to approve the above appointments, resignations and leaves. 9. Recommendation that leave of absence without ~oey, effective March 1st, be granted Mrs, J, Giersbrook, stenographer in the central office, for a period of three months. On motion of Mr. Berkey, seconded by Mr. Halstead, it rees voted to refer the above recommenda tion to the President with po^er to act. Travel TRAVEL 1. Request of Mr. C. S. Dunford, Professor of Business Administration, for &n allowance of railroad and pullman fare to Cleveland, Ohio, on March 27th, Mr. Dunford has been asked to present a report to the Great Lakes Regional Advisory Board. Z. Request of L# C* Emmons and B. R. Ppoulx for en allowance of expenses (estimated at $20.00 for both) to Chicago and return, so that they may accompany Hqtel Administration students on their annual trip March 22nd. 5.' Recommendation of Director Gardner that railroad and pullman fare to Nev; York City and return be allowed Dr. E. J. Miller, so that he may attend meetings of the American Chemical Society April 22nd to 26th. 4. Recommendation of the Athletic Council that ?ilr. 3. F. VanAlstyne be sent to Chicago, with all expenses paid, for the meeting of the National Association of Basketball Coaches April Srd to "6th in the interests of arranging schedules and officials. On motion of Mr. Brody, seconded by Mr. Daane, it was voted to approve the travel requests* i m I MISCELLANEOUS 1. Recommendation of Dean Emmons that the Music Revolving Fund (abolished by Board Action February 21. 1335) be set up again on the former basis. 2. Request for payment of $250.00 yearly rental fee for the 160-acre plot north of the Lake City Experimental Farm. March 2 1, 1955 5. Request of Director Baldwin that the following amounts be transferred from Exten sion State Reserve to the indicated project funds: Extension State,Administration State Offset, Administration Extension State, Dairy Husbandry State Offset, Dairy Husbandry Extension State, County Agricultural Agents State Offset, Foods and Nutrition State Offset, Home Management State Offset, Farm Crops State Offset, Farm Management State Offset, Agricultural Economics State Offset, Animal Disease Control State Offset, Clothing-and Textiles State Offset, Home Demonstration Agents State Offset, Poultry State Offset, Soils ' * $ 400.00 500.00 500.00 300.00 500.00 £00.00 200.00 500.00 600.00 1000.00 200.00 800.00 800.00 300.00 500.00 4. Request of Professors Basse;/- and Hunt that the area of the Charles W. Garfield Botanical 1151 Music Re-.- volving fund set up again. Rental fee of |250 for 160 acre no-, of ; Lake City Transfer of certain funds with in Extension Garden, specified by Board action February 21st as that land lying between the • gymnasium, the railroad bridge, the present Botanical Gardens, and the river, be changed to exclude a small plot at the east of this tract previously allotted to the Zoology Department, and that this plot and the area east of it to the railroad track be given to the Zoology Department for use es a bird sanctuary (according to map on file). Area for •Chas. Y!. Oar- field Bot. Garden to ex clude a small 'plot east of On motion of Mr. Brody, seconded by Mr. Berkey, it was voted to approve the four items above. 5. Request that item 6 of the Report of the Finance Committee of the February 21, 1935 Board meeting be changed to read: "That we borrow the money from the regular college funds to pay salaries ordinarily paid through Federal funds until such time as Federal funds are received" instead of "that the salaries ordinarily paid from Federal funds be paid from regular college funds". On motion of Mr. Daane, seconded by Mr. Brody, it Tte.s voted to approve item 5. 6. Request from Dr. Olin that operations be financed by the Athletic Department budget for fee following students who irere injured in athletics at the College: a. Michael Polimac - injury to knee incurred through football. Operation to be performed, at Ann Arbor. b. Richard Arnold - injury to knee incurred through football and also through basket ball. Operation to be "oerformed. at Ann Arbor. c. Arthur Brandstatter - injury to nose incurred through football. Operation to be performed in Lansing at approximate cost of $100. Operations to •be financed from Ath.Bept- for: :polimac Arhold Brandstatter On motion of Mr. Daane, seconded by Mr. Brody, it ?/as voted to aoprove the above request. 7. Request from the Alumni Council that our football stadium be named "Macklin Field" in honor of John Farrell Macklin, who served as Director of Athletics and Coach of ell sports at this College from the fall of 1911 to the soring of 1916. On motion of Mr. Daane, seconded by Mp. Brody, it was voted to approve the naming of the football stadium "Macklin Field". 8. Fund of f'250 to be set aside as "Secretary's Orders". set up as Sec. Orders On motion of Mr. Brody, seconded by Mr. Halstead, it TOS voted that a fund of |250 be set up as "Secretary*s Orders". 9. Amount of $500 appropriated for Alumni Association Office. On motion of Mr. Daane, seconded by Mr. Brody, it was voted that in order to keep the Alumni Association office functioning for a month, a. sum of $500 be appropriated and that the President appoint a committee to thoroughly investigate and report back to the Board at the next meeting as to the oolicv to be oursued in the future. The President appointed the following committee: Messrs. Brody, Daane, Hannah. 10. Request from the Alumni Office that the College approve mileage on one car to Washington, P. C. so that Mr. Stewart, Mr. Culp rrnd Miss Franks may attend the meeting of the American Alumni Council and the Washington Alumni Club meeting, April 3 to G. On motion of Mr. Daane, seconded by Mr. Halstead, it TOS voted to refer the above request to the President with oower to act. Request from Alumni office for mileage on car to 1 Washington. Football stadium to be named "Macklin Field" |Fund of 8250 ¢500 approp. for Alumni Office. • i • i i Report of Ernst :¾ Ernst; accepted - Rec. re. writing check-- approved. 1152 MISCELLANEOUS, continued March 21, 1355 11. Submission of Report of Survey on the office of the Treasurer and Comptroller by Ernst and Ernst, auditors appointed at the February Board meeting to make such a survey. On motion of Mr. Brody, seconded by Mr. Downing, it was voted to receive the reoort of the survey of Ernst and Ernst, and that the recommendation relative to writing of checks as pre sented on 'page 9 be followed, and that the auditors be asked to orepare the form of financial statement to be presented to the Board each month. Compt. to trans, accts. rec. from memo form to gen. ledger, ; On motion of Mr. Brody, seconded by Mr. Downing, it v/as voted that as soon as possible our comptroller transfer the accounts receivable from memo form as now carried, into the general ledger, and also that as soon as possible the funds now carried in the collection account for Mary Mayo Hall be transferred to the general ledger account. IS. Financial Report to be printed. Financial reoort to be printed. On motion of Mr. Daane, seconded by Mrs. Wilson, it was voted that the comptroller's .report be used as the annual financial report this year as it has in previous years and that it be printed. • PRESIDENT'S REPORTS Langham cent. as inst. in. 1. Continuation of the appointment of Mp. Cecil C. Langham as instructor in Chemistry for the Chemistrv. spring term only, at a salary of $125.00 per month. Noble cont. 2. Continuation of the appointment of Mr. Charles Noble as full-time assistant in the Depart- ment of Chemistry for April, May, and June at $120.00 a month (replacing Mr. Noble1 s fall inst. Chem. term appointment as half-time graduate assistant). kl* "' ' ^1^ 3. Appointment of Miss Bonita Crowshaw as full-time instructor in Physical Education for the ins' six weeks of the summer session, at the rate of ^180.00 for the period. summer sess. Travel to Chicago for Morrish also Xroodsme. 4. Approval of travel for H. R. Morrish to Chicago, with all expenses from Extension funds, for a meeting called by officials of the Su^ar Section of the Agricultural Adiustment Administra- tion on March 2nd. 5. Approval of travel for R. F. Kroodsma to Chicago, with expenses from Extension funds, for meetings called by the Lumber Code Administration and the Federal Office of Extension -rork in Forestry, March 4th to 9th. Travel Van- Alstyne to Indianapolis 6. Delegation of B. F. VpnAlstyne to attend the Indiana High School Basketball Tournament in Indianapolis .vlarch 15th end 16th, ~rith all expenses, in the interests of arranging for schedules ?: nd officials. Travel of Anthony, Gardner ^ Be.ld.win to Ames, Io?;a Hill to Ames, lo^a . 7. Authorization of expenses for Dean E. L. Anthony and Directors R. -J. Baldwin and V. R. Gardner to Ames, Ior.;a, and return, to attend a special regional conference called by the Secretary of Agriculture on March 4th end 5th. 8. Delegation of Rrofessor E. B. Hill., YriLih expenses paid, to attend a meeting of midwestern land-grant institutions called at Ames, Iowa, March 22nd and 23rd to formulate the 1936 crop adjustment programs. " ~ '" of February 28th. Xg• Report on the appointment of L. C. Emmons as a faculty member of the Athletic Council, divided between two staff members attending the Western Acts Association meeting April 3rd to 6th. permission to manufacture and distribute "Brucellin" and "Brucine" (Biological products for the diagnosis and treatment of undulant fever), as authorized by the Board March 15, 1934). -ml* -^--- •'•• g# Aooroval of Dean Dvefs request for railroad, and oullman fare to Chicago and return, to be nullman zo Chi. -¾ re turn for 2 ...b. people. ^ga Report on the termination of the salary of Mr. J. A. Neilson, ^ho died on February 11th, as Terminations of Mr* KeQsrn salary-2/28 11. Report on the application filed by Dean Oiltner ^ith the National Institute of Health for App. filed by: Oiltner re: Brucellin % Brucine. Emmons - Ath.l Council* A"op. Kellogg 13. Report on the approval of necessary Kellogg Farm requisitions totalling 5532.38. Farm Requi. $532.88 Report Oa. purchase of O 1V.L * v.; . 0 . "noT*^ bonds. 1 .**"*. *' 15. Reoort on approval of an accident and first-aid reoort on Luther Marine. Building and Orounds Ke'no'^tj o±. >, • %\ " accidenu So Luther Marine emoloye who was injured while reoairing the po~er mower,- oavment for 50 hours lost at 40# - ^^ of g l g > 0Q _ ^ On motion of Mr. Brody, seconded by Mr. Berkey, it was voted to r.norove the President's Reoorts. funds available for investment (replacing, on approval of the Finance Committee, Board action on December 15th). 114. Report on behalf of the Comptroller of the purchase of three M. S. C. Dormitory bonds from replacing E. H. Ryder for the remainder of the term until July I, 1336. s u t h o r i z e d; •- - v-•>•* *-- ~" ~ ? - ' ' i i fife REPORT OF T HE BUILDING COMMITTEE 1. Request from Dean Huston for authority to purchase from Mr* Barber a small parcel of land 11.53 |Request of |Dean Huston jfor authority between the W. K. Kellogg Bird Sanctuary and the n ew county road. T he money for this -purchase jto purchase (Hot to exceed £15.00) is to be taken from the income of the Sanctuary Trust Fund- jland near Recommended by the Building Committee. 2. At the Athletic Council meeting of Tuesday, March 12th, the following items were recommended for the consideration of the Building Committee of the Board: \ Bird SanctuarjJ \Action def. \ on request of :Ath. Council I for cyclone a. T he construction of about 1200 feet of eight foot cyclone fence along the south side of fence, the varsity baseball field, at a cost estimated at approximately $2,000. Fence to be constructed before the start of the spring baseball season, since it is almost impossible to sell tickets to a ll of the patrons at baseball games due to lack of an enclosed field. I • Building Committee recommends action deferred. b. The construction of a n ew baseball backstop, using steel oosts, at a cost estimated at $500.00. (The present backstop needs to be replaced before the opening of the season as a safety m e a s u r e ). Recommended by the Building Committee. 5. Request from Coach Young that the word "Gymnasium" be painted on the transom over the m a in entrance of the gymnasium. Estimated cost $12.00. Recommended by Building Committee. On motion of M r. Halstead, seconded by Mr* Brody, it ?ras voted to approve the report of the Building: Committee' with the recommendations of the Committee as indicated. Back stop to be const. 1T Gym na. s i u m " to be painted! on transom over entrance] to Gym. REPORT OF THE F I N M CE COMMITTEE 1. Communication from the Detroit Trust Company stating that on March 1 5, 1955 the semi-annual lease payment falls due in the amount of .$20,000. This is in connection with the Trust Indenture and lease covering the Mary Mayo H a l l, the bond issue being described as "Michigan State College of A.griculture and Applied Science Dormitory Trust Certificates, Series 1, dated October 1, 1950". Lease oayment ; of 120,000 to Det. Trust| Co . aooroved. On motion of Mr. Berkey, seconded by Mr. Dooming, it was voted to approve the lease payment to the Detroit Trust Company. 2. Request from Dean Anthony that additional appropriations totalling #9,000 be made to several departments in the Agricultural Division as follows, in order to finish the fiscal year. This is due to increased costs of such items as feed, seeds, fertilizers, chemicals and labor. x~ 1"-,;". Additional aoorooriationsl Department A g r?l Engineering Animal Husbandry Bacteriology Botany Dairy Husbandry Farm C r o p sw Farm and Hprse Farm Management Forestry Horticulture Poultry Soils A g rM Chemistry y y Experiment Station 1? 300.00 500.00 300.00 300.90 200.00 200.00 totalling #9,000 appr ior A g. ' College S 500.00 1200.00 1200.00 500.00 1000.00 200.00 500.00 1000.00 600.00 S6700.00 Totals Combined Totals 500.00 12500.00 $9000.00 On motion of M r. Daane, seconded by Mr. Berkey, it was voted to approve Dean AnthonyTs request. 3. Letter from Mr. Wilkins regarding the Cooper-Carlton Hotel Company bonds which have become defaulted. Bonds in the amount of 82500 were forwarded to them and a certificate of deposit was secured for same. .Now they are asking that we surrender our certificate of deposit in exchange for new bonds under the terms of the plan for reorganization. On motion of Mr. Daane, seconded by Mr* Berkey, it was voted that our certificate of deposit be surrendered in exchange for new bonds under the terms of the -clan for reorganisation. :^2500 Cooper Carlton bonds forwarded to Cooper Carltonl com-peioj and cert, of d e posit secured, 4. M r. Wilkins authorized and empowered, at the request of Mason, Alexander, McCaslin and emoo^ered to Cholette to endorse in behalf of the State Board of Agriculture the certificates of indebted- endorse in ness of East Lansing Depositors Corporation so that they m ay be presented to the Michigan behrlf of Surety Company for the purpose of collection. S t. Board cert, of i n debtedness of E. Lansing State Bank On motion of Mr. Daane, seconded by M r s. Wilson, it w as voted that C. 0. Wilkins may be and is hereby authorized and empowered to endorse in behalf of the Michigan State Board of Agriculture, and the payees poration, numbered 952., 954 and 9 5 8, payable to M.A.C. Building Fund, J. Schepers, Treasurer and M.S.C. Creamery, respectively, said endorsement being authorized f or the purpose of surrendering and collecting the said certificates of indebtedness. named in the certificates of indebtedness from the East Lansing Depositors Cor 5. Request from Superintendent of Buildings and Grounds that his budget be reimbursed in the amount of 12,743 f or remodelling work ^hich was charged against various Buildings and Reauest from budget be reimbursed i i i 1154 March 2 1, 19?5 REPORT .OF THE FINANCE COMMITTEE, continued 5. (continued) Grounds budget accounts. On motion of Mr. Berrey, seconded by Mr. "^alstead, it was voted that action on this request be deferred until later in the year, when it Till be possible to see whether those funds Till need this reimbursement to finish the Tear. Che meetinr adjourned at 4 ofclock. Minutes of the Meeting of the State Board of Agriculture April 18, 1955 Present: Messrs* Brodjr, Chairman, Berkey, Downing, Halstead, Dr. Voelker, President Shaw and Secretary Hannah. Absent: Mr. Daane, Mrs. M is on. The meeting was called to order at 10:20. Request of Secretary for correction in phrasing of a motion in March 21st minutes. Page four, second motion under item 11 should be phrased as follows: On motion of Mr. Brody, seconded by Mr. Downing, it was voted that as soon as possible our comptroller transfer the accounts receivable from memo form as now carried into the general ledger, and as soon as possible general ledger accounts be opened which shall include charges for light, heat, water and power made to Mary Mayo Hall by the College. On motion of Mr. Brody, seconded by Mr. Downing, it was voted that the above correction be made. i Resignstions Appo intments RESIGNATIONS, APPOINTMENTS MP LEAVES 1. Resignation of Mr. Clarence Bolander, Agricultural Agent for Lapeer County, effective April 15, 1955. 2. Appointment of Mr. Roland H. Kaven as County Club Agent of Iron County, effective April 22, 1955. Mr. Kaven replaces Mr. E. A. Wenner (transferred February 1, 1955) at the same salary, $1300 per year ($600.00 from Federal Smith Lever and 11200.00 from Additional Cooperative funds). 5. Temporary appointment of Mr. Kauno J. Moilanen as Club Agent for Houghton and Keweenaw Counties for the period April 22nd to June 50th, at the rate of #100.00 per month. This additional appointment has been made necessary by serious relief conditions in these counties* 4. Recommendation for the continuance for the spring term of the appointment of Mr. H. E. Rice as half-time graduate assistant in the Department of Economics. 5. Report of the termination on April 1, 1955 of the leave without pay granted to Miss Helen Morony, stenographer In the Department of Economics, from September 1, 1954 to June 50, 1955. On motion of Mr. Berkey, seconded by Mr. Halstead, it was voted to approve the resignations, appointments and leaves. U Ml Travel TRAVEL 1. Request for automobile mileage on one car and all expenses for R. J. Coleman and A. H. Nelson, so that they may attend a Radio Institute at Columbus, Ohio, May 6th to 8th. Recommendation of all expenses for one person has been made. 2. Request for an allowance on travel expenses of three members of the Department of Physi cal Education for Women, who plan to attend the Physical Education convention to be held in Pittsburgh April 24th to 27th. Mileage allowance on one car has been recommended. 3. Request of C. 0. Wilkins for delegation to the annual meeting of the Association of University and College Business Officers, to be held In Evanston May 16th to 18th, all expenses. JV