1380 [\ Salary of ! L 6v.ri s Hi c? ! srcis s e t. 1. Report of the special cors.Ti.it tee appointed by the bo era on lioverafcer l ? th (:V!r. Erocy &nc. snuery 27, 1938 llir. Shav;} to acjust July 1, 1^37, Mr. Richards' b&sic salary has been i et at £4300.GO per year '-viob a ijOssiblR su;:olenentary inccrae of £500.00 in hours a.nc the salary of Professor Leva 3 la chares "or the f i s c al year beginning edoizl.on based or: a mininun of ton :o^ching hi On motion of :/Ir, Brocy, seconded by '-.Cr. Eerkev, it 'was voted xo approve oh6 ebov? r e p o r t s. • Minutes of the Meeting of the State Board of Agriculture February 17, 1938 Present: Messrs. Berkey, Downing, Halstead; President Shaw, Comptroller Wilkins, and Secre- tary Hannah. Absent; Mr. Brody (Chairman), Mrs. Masselirik, Mr. Jakway, Dr. Elliott. The meeting was called to order at 10:15 A.M. There was not a quorum present but it was de- cided to proceed with the Board meeting and present the actions of those present to a fourth member of the Board for approval,- ail of the actions taken to be subject to the approval of the fourth member of the Board before becoming effective. The following proceedings were reviewed by Mrs. Masselink and Mr. Brody on February 21st and approved by them. The minutes of this meeting will be presented to the next regular Board meeting for ratification. The minutes of the previous meeting were approved. RESIGNATIONS, APPOINTMENTS AND LEAVES Resignations 1. Resignation of Mr. James Thar, County Agricultural Agent in Oceana County, effective February 28, 1933. Appointments 2\ Appointment of Mr. Lyle E. Tompkins as County Agricultural Agent in Oceana County, replac- ing Mr. Thar at a salary rate of $2200.00 per year, effective March 1, 1938. 3. Temporary appointment of Mrs. Edna Brown Braamse to assist with 4-H Club exhibits and achievement days during the period March 14th. to May 7th, at the salary rate of $-150.00 per month. This extra assistance is needed because of the leave of absence granted Miss Lois Corbett. 4. Appointment of Dr. S. G-. Hanson as special Instructor In Political Science and Economics for the 1938 Summer Session, at a salary of $400.00 for the six weeks* period. Leaves 5. Recommendation of Dean Snmons that Mr. C* S. Logsdon, Assistant Professor of Economics, be granted leave of absence on half pay for the school year 1938-39. Professor Logsdon In- tends to complete work on his doctorate degree at Ohio State University. On motion of Mr. Berkey, seconded by Mr. Halstead, it was voted to approve the Resignations, Appointments and Leaves. Travel TRAVEL Request of the Alumni Secretary for f u ll expense allowance on the following out-of-state travel in the i n t e r e s ts of alumni a c t i v i t i e s: A. G* 0. Stewart to the annual meeting of the American Alumni Council at Columbus, Ohio, Mar-ch 30 to April 2. B. G-. 0. Stewart, C. W. Eachman to the annual meeting of Chicago alumni on April 2, • 1 ^ TRAVEL, continued 1. (Continued) February.17, 1938 1381 Travel C. G. 0* Stewart to show M.S.C. movies at high school basketball banquet in Arcadia, Indiana, on April 8th, and to a statewide meeting of Indiana alumni at Indianapolis, on April 9* D. G. 0. Stewart to visit high schools and alumni clubs in western New York, Rochester, Niagara Falls, Buffalo, Cleveland and Akron April 13 to 24. 2. Full expenses to Chicago for Bean L. C. Bunions and Professor B..R. Proulx, who will accompany a group of twenty students to the annual Hotel Show February 28th to March 4. 3* Mileage allowance on one car and full maintenance expenses (to be reimbursed from state and federal funds) for Mrs, Byers and the Misses Williamson, Yossbrink,. Vollmer, and Lewis, so that they may attend the Central Regional Conference for Vocational Home Economics Leaders in Chicago the week-..of March 7th* 4. Mileage allowance on one car and full maintenance expenses (to be reimbursed from state and federal funds) for the Messrs* Austin, Byrara, DeYoe, and Smith, so that they may attend the Regional Conference for Directors and Teacher Trainers in Vocational Agriculture to be held in Chicago March 28th to 30th. On motion of Mr. Halstead, seconded by Mr. Berkey, it was voted to approve the Travel requests. MISCELLANEOUS 1. Recommendation of the Athletic Council that the salary of Miles Casteel be increased #250.00 per year, effective March 1, 1938. Present salary is $4250.00. [increase in salary for M. Casteel On motion of Mr. Berkey, seconded by Mr. Halstead, it was voted to approve the above recornmendation« Increase for 2. Recommendation of Dean Anthony that Miss Helen Strow, Assistant State Leader of Home Economics ' strow in charge of the Upper Peninsula, be granted a salary increase from $2600.00 to $2800.00 per year, effective June 1, 1938. Miss Strow has been offered a similar position at Ohio State University at $2850.00. 3. Recommendation of the Athletic Council that the Oldsmobile Company be permitted to broadcast Oldsmobile ^° broadcast a ll of the 1938 varsity football games, under arrangements similar to those this l a st year, for $1300.00. * | football ! games. I Miss Helen On motion of Mr. Downing, seconded by Mr. Halstead, it was voted to approve items 2 and 3. 4. Presentation for payment by the University Hospital of en additional b i ll covering services to Thomas Cox, freshman student injured in football l a st f a l l. Tnis b i ll covers the period December 21st to January 28th and t o t a ls $415.50 ( b i l ls totalling $1629.15 have already been authorized by the Board)• On motion of Mr. Berkey, seconded by Mr.'Halstead, it was voted to approve payment of the above- mentioned b i l l. 5. Presentation for approval by the Athletic Association .of a labor payroll totalling §202.00, to be paid to fourteen staff members for their services in ticket selling and taking during the season's basketball games. On motion of Mr. Halstead, seconded by Mr. Downing, it was voted to approve the above item. 6. Recommendation of the Director of Short Courses that a special laboratory fee of $4.00 (in addition to the regular course fee of $1.00) be authorized for a special School for Egg Candlers and Graders to be held during March. Payment of additional b i ll for T. Cox,- at Univ. Hosp. Payment of labor payroll |of #202 for ticket selli] & taking. Approval of §4.00 lab fee for School ;for Egg Candlers. On motion of Mr. Downing, seconded by Mr. Berkey, it was voted to approve the above recommendation." 7. Recommendation of Dean Dirks for an addition of #500.00 to the #1500.00 budget of his office to cover expenses for the balance of the year. On motion of Mr. Halstead, seconded by Mr. Berkey, it was voted to approve the above request. Addition of #500 to Dean of Sngr. budget. 8. Recommendation of the Comptroller for the payment of the following insurance premiums for the payment of current year: 1. Annual State Mutual Assessment for Insurance on Farm Property 2. Byer-Jenison-Barry Power Plant Insurance 3. Wind Storm Insurance insurance premiums for current year. $1371.16 811.25 489.00 §2671.41 On motion of Mr. Berkey, seconded by Mr. Halstead, it was voted to approve the payment of the above- mentioned insurance premiums for the current year. I I I I I 382 System of r e- c a ll notices in Library approved College to take member- ship in Ameri- can council • on Education. Approval of lease of 160 acres edjaceit to Lake Citv February 17, 1933 MISCELLANEOUS, continued 9. Recommendation of the Administrative G-roup that c e r t a in changes (as shown in copy on f i l e) be made in the system of Library r e c a ll notices approved by the Board and Faculty in June, 1932, On motion of Mr« Berkey, seconded by Mr. Halstead, it was voted to approve the above recommenda- t i o n. 10. Recommendation that the College take out i n s t i t u t i o n al membership (at $50.00 per year) in the .American Council on Education. The Council is an organization of colleges and educational associations formed for the study of common educational problems. On motion of Mr* Berkey, seconded by Mr* Downing, it was voted to approve the above recommendation. 1 1. The College has leased with purchase option (from Mary £. Smith of Cadillac, Florence G. Boherty of D e t r o i t, and Mary G- Cornwell of Chicago) 150 acres of land adjacent to the Lake City Station, on the north side of the road. The lease is in i ts l a st year and final rental payment is due March 1 s t. If the property is purchased before t h is date (on purchase option at 1-5000.00), it will mean a saving of §250.00 in r e n t. On motion of Mr. Halstead, seconded by Mr. Berkey, it was voted to defer action on the above item with the understanding that the matter be taken up during the next f i s c al year and before ex- p i r a t i on of the lease for further consideration. r r e s. & Sec. to negotiate with Frank Redman r e: lease of farm of 80 acres on Mt. Hope & Harrison. Accident and f i r st aid re- port on Nel- son Potvin. Comptroller to set up $49,000 for 4-H club bldgs. 12. The U. S. Department of Agriculture, if it establishes a poultry research laboratory on the corner of Mt. Hope and Harrison Road, vn.ll take up 50 acres of land now being used by the College farm. Frank Redman has offered a lease of land with purchase option on 30 acres adjacent to the College property (within the section block which the Board has committee i t s e lf to acquire as fast as it is able). indicates that he expects to offer it in one-acre nieces as a small farm subdivision. Ren- t al is $10.00 per acre per year with six-year purchase option at $28,000. If we do not lease t h is property, Mr. Redman On motion of Mr. Downing, seconded by Mr« Berkey, it was voted to take a six year lease on the Redman farm and to leave negotiations regarding lease, purchase price and option to the Presi- dent and Secretary. 13. Accident and f i r st aid report on Nelson Potvin, Buildings and Grounds employee who.was in- It is recommended that he be paid for time l o s t, 89 hours U 50^ per hour - jured at work. |53.40. On motion of Mr. Downing, seconded by Mr. Halstead, it was voted to approve the above item. 14. Comptroller authorized to set up fund of §49,000 (less the percentage reduction made by the Governor) to build 4-H Club buildings at Chatham. • On motion of Mr. berkey, seconded by Mr. Halstead, it was voted to authorize the Comptroller to set aside a fund of #49,000 (less the ?$> reduction made by the Governor in the entire appropriation or a net fund of $45,000) to be used for the construction of certain buildings at Chatham in accordance with the ruling of the Attorney General of February 10, 1938 indicating that these buildings must be built from the appropriation for the present fiscal year. ment) whenever the opportunity presents itself. ; Qn motion of Mr. Berkey, seconded by Mr. Halstead, it was voted to give the Comptroller authori- zation to buy dormitory bonds at par or less whenever they are available for purchase and when Comptroller authorized to.15. Comptroller authorized to purchase dormitory bonds (with money he has available for invest- purchase dormitory bonds when opportunity presents it- he has funds to invest, self. Dr. Olin Deanl s* C r* Q l in °? ^e Health Service, Dean Anthony, Dean Giltner and Director Young appeared be- Giltner & I)^^[ fore ihe Board and outlined their needs for more room and additional equipment in order that their departments may function properly, in order to give proper instruction to Young present needs be^o^e students and conduct research, etc. Board. Committee of ®n m o^ iO 11 °^ -^r« Halstead, seconded by Mr. Downing, it was voted to authorize the Secretary to Bd. before Adm. g£# I G a^:e a^rangements with the S t a te Administrative Board for a hearing "before it by a committee °~ "b i le S " ^6 Board of Agriculture and Dr. Olin and Dean Giltner to request the a s s i s t a n ce of the S t a te Administrative Board in providing immediate r e l i ef at the Health Service and for the Veterinary Division. to aDpear Resignation C. Vernon Holmberg. Georgia Robb continued In Hort* Dept. Miss Robb to replace Mrs. Bess at an increase in salary*. REPORTS 1. Acceptance of the resignation of Mr* C. Vernon Holmberg, half-time graduate assistant in the Physics Department, effective January 27, 1938, but with salary continued to the end of the month. 2. Continuance of Ivliss Georgia Robb as stenographer in the Department of Horticulture for the months of January and February, at her previous salary rate of §100.00 per month. Further, permanent appointment o^ Miss Robb as stenographer in the department, effective March 1, 1938 at a salary rate of $1320.00 per year. Miss Robb will replace Mrs. Ronald Hess, whose resignation becomes effective on that date. 1 1I F- 1 • I February 17, 1938 PRESIDENT'S REPORTS, continued 3. Approval of the transfer of...$429.98 from the Photographic Revolving Fund to the Publicity bud- get, to cover expenditures for the balance of the year. 4. At the January Board meeting the employment of Mr.. AJLbert Mancini ,of Detroit was approved for an unspecified time at a salary of #25.00 per week, (to be drawn from the Music Revolving Fund}. For Board record, Mr. Mancini rs appointment is for the .winter and spring terms only (to take care of the work of Mr. Falcone, who is on leave) and will entail the payment of approximately #500.00. 5. Approval of full expenses on. the .following out-of-state t r i ps in the i n t e r e s ts of alumni a c t i- vities: a. G. 0. Stewart to Milwaukee on February 19th for a meeting.of Wisconsin alumni following the Marquette Basketball game* b. C. W. Bachman to Washington,. B. C. on February 21st for the annual meeting of the Washington slumni club. 6. Approval of the following out-of-state trips without expense to the College: a* H. D. Hootm&n to Washington, D. C., February 10th and 11th at the request of the Federal Surplus Commodities Corporation. "b. A. J. Bell to accompany a group from Lenawee County to DeKalb, Illinois, at the request of the Farm Security Administration. c. Gifford Patch to Chicago January 22nd and 23rd and to Cincinnati January 24th to 26th, at the request of the Michigan State Farm Bureau. d. Earl Weaver to St. Paul on March 3rd and 13th in connection with the granting of his doctor*s degree by the University of Minnesota. On motion of Mr. Halstead, seconded by Mr. Berkey, it was voted to approve the President's Reports, MISCELLAMEQUS REPORTS 1. Report on action of the Athletic Council in voting at its Jarjiary meeting to complete the stadium payment in full. $10,000 of the $20,000 total is carried in the regular budget for this purpose, and the remainder is to be paid from, the reserve of the Association. 2. Report from the Comptroller on the purchase of $9000.58 worth of Dormitory bonds from the following available funds: LaVerne Noyes Anna Bayha William R. Johnson Post Horace H. Rackham |2340.22 778.80 380.98 5000.58 $90.00.58- On motion of Mr. Halstead, seconded by Mr. • Downing, it was voted to approve the above report. 3. Report of the Dormitory Committee on the new service charges and arrangements (as per copy on file) to be made for the conferences and short courses to be held on campus during the summer. 4. Report and recommendations of the Retirement Committee as follows: (1) Recommendation that it be a general policy that all employees who are paid part-time by the College and are receiving the balance of their salaries from the state or federal governments be regarded as eligible and included for benefits under the Retirement Program. Further recommendation that, in these cases, the service pen- sions be calculated on the basis of the percentage of the total salary paid from college funds,- the minimum pension of §480.00 to be subject to the percentage reduction. (2) Recommendation that Mr. W. E. Laycock, College photographer, be retired as of July 1, 1938 at an annual service pension of $759.00 per year (in exact accordance with the provisions of the Retirement Program) • At the January meeting of the Board Mr. Laycock was granted leave of absence on full pay to the end of the present fiscal year. (3) Recommendation to the Board for the retirement of the following employees at the end of the present year, July 1, 1938 (in accordance with the provisions of the program), except in the cases of Messrs. Grover, Hedrick and Mumford, whose retirements are recommended effective September 1, 1938. Name Myra V. Bogue G. L. Chapman A. Crawford Department Exp. S t a. Physics Chemistry Age 75 67 82 Yrs. of Service 27 10 9 Base Salary 1500 1200 Service Pension $ 480.00 480.00 480.00 1383 Transfer"of $429.98 from Photo. Rev. Fund to Pub. Dept. Mr. Mancini appointed for winter & spring. Travel Travel out expense. in IPayment f u ll of stadium. Report of Comptroller ;on dormitory I bonds. Report•of Dorm. Com. : on service : charges &. ;arrangements for conference College empl- oyees paid part time by s t a te or fed. to receive benefits or retirement iprogram. W.E. "Lay-cock to be r e- tired at $759.00 Retirement of several folks at end of fiscal year. I i i i i 1384 Retirement of seveisl folks at end i of f i s c al yr.; Retirement of several persons un- der consider- ation. Report on death of Lewey Fuller February 17, 1938 MISCELLANEOUS REPORTS, continued. 4* (Continued) (2) (Continued) Name F-C-* Eyestone Simon M. Groat E. L. Grover Sibley 0. Hazen Ralph Hammond W. 0, Hedrick A. C. Jensen W. F. Johnston Peter M. Kent VfcuT. Klever I'ben Ivluinford Henry R. Rather < Frank K. Wilcox Department Dormitory Bldgs. & Gds. Education Farn & Horse Agr. Engr. Economics Bldgs. & Gds. Extension Bldgs..& Gds. Bacteriology Sociology A t h i. Assoc. Bldgs. & Gds. Age 66 75 66 5S 70 69 71 67 67 65 66 76 70 Yrs. of Service 19 25 24 16 16 46 54 20 9 24 25 8 19 Base Salary $1200 1200 3600 1200 1700 4650 2320 5000 1100 1500 4200 1500 1200 Service Pension # 430.00 430.00 864.00 430.00 480.00 1500.00 788.00 600.00 480.00 480.00 1050.00 430.00 480.00 (4) Report of the Committee that the ceses of the following employees, coming within the provisions of the Program, are to be taken up individually with the Deans in- recommendations w i ll be made to the Board at the March meeting* volved. Definite Name Department Age Yrs. of Service Base Salary Service Pension C. V>. Chamberlain Arthur Farwell Chace A. Kevaisn L. C. P l a nt Michael P r e ss i. H. Ryder Yif. i>]. Sweeney Physics Music D. & D. Mathematics Musi c H i s t o ry Purchasing 67 65 66 67 65 66 71 10 10 45 24 9 52 18 !g5840 4000 5300 5000 3700 6000 3400 S' 430.00 430.00 1485.00 1200.00 430.00 1500.00 612.00 Report on the death of Mr. Lewey E. duller, who had been employed by the Buildings and Grounds Department since August 1, 1904, on February 1, 1938. Mr. Fuller was 65 years of age and would have been eligible for retirement at the end of the present year on a pension of $693.00, The $1000.00 life insurance policy was paid by the Lincoln Life Insurance Company within 24 hours* On motion of Mr* Berkey, seconded by Mr. of the Retirement Committee* Halstead, it was voted to approve the recommendations The meeting adjourned at 4 P.M. I m •