June 13, 1938 415 PRESIDENT'S' REPORTS, continued I 4. Transfer of Mr. K. J. Moilanen from the position of District Club Agent to that of County Agri- | cultural Agent for Ontonagon County, effective June 1st at a salary of $2100..0.0 per year (in creased from ¢1800.00). Mr. Moilanen replaces Mr. A. R. Schubert, who was transferred on Feb ruary 1st. Transfer of K.J. Moila- nen. 5. Allowance of mileage expenses on one car and maintenance expenses for Professor C. W. Barr5 so that he might take his senior Landscape Architecture students on the annual inspection trip to Cleveland and the vicinity during the week of June 6th. Travel Barr to Cleveland On motion of Mr. Brody, seconded by Mr. Halstead, it was voted to approve the President's Reports, j The meeting adjourned at .5 P.M. Special Meeting of the State Board of Agriculture. Minutes of the June 18, 1938 Present: Mr. Halstead (Chairman), Messrs. Berkey, Brody, Downing; Mrs. Masselink; Dr. Elliott, President Shaw, Comptroller Wilkins and Secretary Hannah. Absent: Mr. Jakway The meeting was called to order at 2 o'clock. RESIGNATIONS, APPOINTMENTS AND LEAVES 1. Resignation of Br. W„ T. 8. Thorp, Instructor and Assistant in Animal Pathology, effective (Resignations June 30, 1938. 2. Appointment of Mr. Robert Langham as Instructor and Assistant in Animal Pathoiogy, effective Appointments July "1, 1938 at a salary of $1800.00 per year. This appointment (which cancels a previous one I as part-time assistant for the coming year) replaces Br. Thorp, whose salary has been $2100.00. I 3. Recommendation for the temporary appointment of Mr. C.A. Rosenbrook as Purchasing Agent, effec-j j ' t i ve July 1, 1938 at a salary of $2400.00 per year (present salary as Cashier is $1800.00). On motion of Mr. Berkey, seconded by Mr. Downing, it .was voted to authorize Mr. Wilkins to transfer j I Mr. Rosenbrook from his present position as Cashier to that of Purchasing Agent on a temporary , j basis.:, 4. Appointment of Mr. Erank A. Betts as stockroom, keeper in the Department of Cnemistry, effec- j. tive July 1, 1938 at a salary of flOO.OO per month. Mr. Betts will replace Mr. Crawford,- who j is retiring on that date. Recommendation for the reappointment of Dean E. L. Anthony and Dean L. C. Emmons as faculty members on the Athletic Council, for the two-year term beginning July 1, 1938. Athletic Council appointments Eurther, recommendation for the reappointment of Mr. DeGay jfernst as alumni member of the Athletic Council. This should be made retroactive to July 1, 1937, for the term to June 30, 1939, since through error the Alumni Association recommendation was not presented at that time. | Reappointment of Miss Margaret Hotchin as secretary to the Bean of Women, effective July I, 1933; at her present salary of flOQ.QO per month. Miss Hotchin has been on a temporary appointment j j from January 1st to June 30th. Recommendation of Dean Emmons for the indefinite reappointments of the following persons, who have been on appointments of one year or less: \ 1. Reappointment of Dr. Melvin Dresher as Instructor in Mathematics, effective September 1, 1938 at an increase in salary from his present $1300.00 rate to $2000.00 per year. Reappoint ments 2c Reappointment of 2vir. Stanley Howell as Instructor in Eoreign Languages, effective September 1, 1938 at the same salary, $2200.00 per year. Mr. :Howeli was appointed for 1937-38 to replace Professor Swain, who had been granted one year's leave of absence but who' has since resigned. 1.'416! RESIGNATIONS,APPOINTMENTS AND" LEAVES, continued June 18,: 1938 Reappoint ments 7. Recommendation of Dean Emmons for the indefinite reappointments of the following persons, who have been on appointments of one year or less: (continued) 3. Reappointment of Dr. Evelyn H. Scholl as Instructor in English, effective September 1, 1938 at the same salary, .$1800.00 per year* Dr. Scholl was originally appointed for the period October 1, 1937 to September 1, 1933 only. 4. Reappointment of Mr. Donald Buell as Instructor in Speech, effective September 1, 1938 at the same salary, $1900.00 per year. Mr. Buell was originally appointed for 1937-38 only. Action deferred on reappointment of Mr. Buell. 5. Reappointment of Mr. Frederick Whitesell as Instructor in German, effective September 1, 1938 at the same salary, $1700.00 per year, Mr. Whitesell was originally appointed for 1937-38 only. .6. Continuance of Mr. William P. Fuller as part-time Instructor in Mathematics during 1933-39 at a salary of $700.00 for the academic year. 7. Continuance of %*. Lyle Leisenring as part-time Instructor in Mathematics during 1938-39 at a salary of 8500.00 for the academic year. 1 8. Continuance for 1938-39 of Mr. Donald Morrison as part-time assistant in Music, at a salary of ¢550,00 for the academic year. This replaces a half-time graduate assistant ship authorized first for 1938-38.' Recommendation for the transfer of Mr. and Mrs. Curtis Beachum from North Hall to Mason Hall, effective August 1, 1938. A salary increase from $2040.00 to $2500.00 per year, effective on that date, is recommended for ^r. Beachum; Mrs... Beachum's salary is to re main at the present figure of $1200.00 per-year. Transfer of \ Mr* & Mrs. Beachum from : 'North Hall to Mason Hall \ 8. Appointment of Mr. & Mrs. Lamphear to North Hall. \ 9. Appointment of Mr. end Mrs. Ray Lamphear as -Commons Manager and chaperone for North Hall, replacing Mr. and Mrs. Beachum on August 1, 1938. Salary for both is set at f>2600.00 per year, with the understanding that they vail occupy the residence apartment and be provided maintenance. Leave Miss 10. Kuehl. Recommendation that Miss Ann Kuehl, Instructor in Physical Education for Women be granted leave of absence on half pay (present salary §2280.00) for the one year period beginning September 1, 1938. Miss Kuehl plans to continue graduate work at Columbia University. Leave Prof. 11. Herbert Recommendation that Professor P. A. Herbert be granted leave on half pay (present salary $5000.00) for the one year period beginning September 1, 1938. Professor Herbert plans to complete graduate work for the Ph.D. degree at Harvard.* On motion of Mr. Berkey, seconded by Mr. Halstead, it was voted to approve the Resignations, Appointments and Leaves with the exception of section 4 under item 7 on which" action was deferred. Teacher tr. relations withPRESIDSNT'S REPORTS •;E.: Lansing ! ^severed. il. Report on the severance of teacher training relations with the East Lansing Board of Education, Transfer of :2. Report on approval of the transfer of $500.00 from the Photographic Revolving Eund to the :|500from Photo graphing Rev. [ 'fund to Pub. Dent. Publications Department maintenance budget, to cover expenses for the balance of the current year. ! MISCELLANEOUS Salaries of Forestry Dept; !employees ad-j justed. 1. Recommendation of Dean Anthony that the salaries of the following Forestry Department employees, hired on a nine months' basis with the understanding that they would be paid extra for Summer School work, be adjusted on a twelve months' basis with summer employment included in the total amount. This practice has been followed satisfactorily in the employment of more recent staff members, The change is to become effective July 1, 1938. A. B. BoMnan W. J. Baker K. Dressel M. E. Deters Present Salary Adjusted Salary 32600.00 3200.00 2600.00 2900.00 #2900.00 3733.33 3000.00 3300.00 j On motion of Mr. Brody, seconded by Mr<, .berkey, it was voted to approve the above recommendation. Approval of ! Memo of Agree-2. Presentation for Board approval of a memorandum of agreement between the Section of Entomology ment between; Sec. of Entom ology and McConnon Co. : On motion of Mr. Halsteads seconded by Mr. Berkey, it was voted to approve the above item. and the McConnon Company of Winonah, Minnesota, covering an allotment of $150.00 by This com- pany for certain researches in codling moth control and other insecticide studies, For. Dept. I 3* Recommendation of Dean Anthony that the Forestry Department be allowed to overdraft its allowed to over-run bud- j get. |On motion of Mr. Berkey, seconded by Mr. brody, it was voted to allow the Forestry Department | budget to over-run for the current year not to exceed $800.00. current account to the extent of the labor pay rolls for the month of June (estimated at be- /tween .&800.00 ana §1000.00). |250 appro- •; ^ Request for a reconsideration of the action taken by the Board at its last meeting, which Beiiifon^n^'! Phi Beta* ^ I " | Kappa. d e f^r r ed action indefinitely on the recommendation that $250*00 be set up in the Interests Qf m a k i ng application for a local chapter of Phi Beta Kappa. i I June 18, 1933 J-*a,J MISCELLANEOUS, continued 4. (Continued) On motion of Mr. Brody, seconded by Mr. Halstead, it was voted to approve the above request. .5. Recommendation that Miss Betty Hawn, Health Service nurse who has for several years been on a ten months' labor payroll basis at $100.00 per month, be placed on the salary payroll at a set sum of $1200.00 per year. On motion of Mr. Berkey, seconded by Mr. Brody, it was voted to approve the above recommendation. 6. Recommendation that the Administrative Group be empowered to act, and report to the Board, on such title changes as are deemed desirable. On motion of Mr. Dooming, seconded by Mr* Brody, it was voted to approve the above recommendation. 7. Approval of the 1938-59 budget; also approval of adjustments in staff salaries (as per list on file in the Secretary1s Office). On motion of Mr. Downing, seconded by Mr. Berkey, it was voted to approve the 1933-39 budget as presented by the Comptroller. It was further voted to approve an addition to the budget of $50,000.00 to cover additions to the staff that may be needed during the next year. Betty Hawn placed on salary pay roll. [Admin. Group jto. act on [title changes jApproval of J1938-39 bud- jget. S50,000 allowed for additions to staff. 8. Recommendation of Colonel S. D. Smith that additional remuneration be awarded non-commissioned Additional re members of the.Military., staff to pay for work in maintaining military equipment in addition to their usual duties - same to be taken care of on a labor payroll basis. jmuneration jawarded non-: jcommissioned On motion of Mr. Halstead, seconded by Mr. Berkey, ix was voted to approve the above recommendation A m b e rs mil. 9. Resolution of the State Board of Agriculture relating to the employment of the Ann Arbor Trust..].. Company as Fiscal Agent in connection with the financing of an additional men's dormitory. |Resolution '• [employing On motion of Mr. Brody, seconded by Mr. Downing, it was voted to approve the following resolution: jAnn Arbor YvHEREAS, The State Board of Agriculture has outstanding at the present time Michigan State College of Agriculture and Applied Science Men's Dormitory Revenue Bonds of the face value/of Five Hundred Thousand ($500,000.00) Dollars, which bonds bear four and one-half (4¾^) per cent interest, and were issued and sold to provide funds for the building of a men's dormitory on the campus of said College; and [fiscal agent, jin connection [with financing imenT s dorm. WHEREAS, said Board has been advised by Mr. Earl H. Cress, Executive Vice President of Ann Arbor Trust Company, that in his opinion, under present money markets, the loan represented by said bonds can be refinanced at a considerable saving to the State Board of Agriculture; and WHEREAS, The State Board of Agriculture desires to erect, furnish and equip a second men's dormitory on said campus of Michigan State College of Agriculture and Applied Science at a cost approximating Five Hundred Thousand ($500,000.00) Dollars, on condition that it is able to obtain a Federal Emergency Administration of Public Works grant of Two Hundred Thousand (£200,000.00) Dollars; and Dollars to construct, furnish and equip said dormitory if said grant can be obtained; and WHEREAS, it will be necessary to borrow the sum of Three Hundred Thousand .(.$300,000.00)1 ; WHEREAS, it appears desirable that"the Ann Arbor Trust Company, a Michigan Corporation,! NOW, THEREFORE, BE IT RESOLVED, that Robert S. Shaw, President of Michigan State of Ann Arbor, Michigan, be employed as fiscal agent in connection with the refinancing of the existing loan above referred to and the negotiation of said loan of Three Hundred Thousand ($300,000.00) Dollars to finance said additional dormitory. j \ I j j College of Agriculture and Applied Science, and John A. Hannah, its Secretary or in his ab- sence, Charles 0. Wilkins, its Treasurer, be and they are hereby authorized and directed to j enter into an agreement with the Ann Arbor Trust Company, on behalf of The State Board of Agri-I culture, employing the Ann Arbor Trust Company as fiscal agent to negotiate a loan of Five Hundred Thousand ($500,000.00) Dollars to refinance the existing loan on the men's dormitory | being constructed at the present time on the campus of Michigan State College of Agriculture .[ and Applied Science, and a loan of Three Hundred Thousand (^300,000.00) Dollars, the proceeds j of which to be used for the construction, equipping and furnishing of a second• menrs dormitory • j to be erected on said campus, and to procure all necessary commitments, legal opinions and j rulings, and to secure the drafting of all necessary instruments, etc., incidental to the ob- ! taining of said loan; and to fix compensation therefor. It is mutually agreed between the parties hereto that The State Board of Agriculture will pay to said Ann Arbor Trust Company, and said Ann Arbor Trust Company will accept as full \ compensation for its services as fiscal agent, a sum equal to two [2%) per cent of the loan or loans accepted by said Board, upon the consummation of the same; and should said Trust Company be unable to obtain said loan or loans on terms satisfactory to The State Board of Agriculture, it will receive no compensation for the services performed. The details of all loans are to be subject to the final approval of the State Board of Agriculture. j | | 1418 MSCELLMEOUS, continued July 9, 1938 Report of Secretary on Yet. Clinic 10, The Secretary reported on the difficulties encountered in obtaining WPA approval for the Veterinary Clinic Project* On motion of-Mr.'Berkey, seconded by'Mr..Downing, it was voted to authorize the Secretary to file this project on the basis of the entire state contribution to be used for materials - architect's fees and the cost of supervision of the construction to be paid for out of other college funds. The meeting adjourned at 5:15 F«M Special Meeting of the State Board of Agriculture Minutes of the -July 9, 1938 Present: Mr. Halstead (Chairman),. Messrs. Berkey, Brody, downing, Mrs. Masselink, President Shaw, Treasurer Wiikins* Absent: Mr. Jakway, Dr. Elliott and Secretary Hannah. The meeting was called to order at 10; A • M o This special meeting was called for the purpose of considering an offer of the Public Works Administration to aid byway of a grant in financing the construction of a dormitory for men at the Michigan State College of Agriculture and Applied Science. The total cost of the dormitory is $500,000.00 and a grant for 45fc of this cost, or 8202,500.00 has been offered by the Public Works Administration, The remaining $300,000.00 is to be financed by the Ann Arboi Trust Company through issuance of bonds, which, issue together with the refinancing of Stevens T. Mason Hall amounts to $800,000.00. Mr. Earl Cress of the Ann Arbor"Trust Company, Mr. Hugh Wilson, Attorney for Ann Arbor Trust Company and Mr. E. C. Shields of the firm of college attorneys, Shields, Ballard, Jennings and Taber, were present and explained the resolutions regarding the financing. Acceptance of dormitory offer 1. Resolution accepting the offer of the United States to the State Board of Agriculture to aid by way of a grant in financing the construction of a dormitory at the Michigan State College of Agriculture and Applied Science, including necessary equipment therefor and improvement of the site. Resolution j relative to borrowing money to pro-! vide for sponsor's coxH tribution, On motion of Mr..Halstead, seconded by Mr. Downing,, it was voted to accept the offer of the United States to aid by way of a grant in financing the construction of a dormitory at Michigan State College cost of which is $500,000,00 - (Grant $202,500.00 - College share - $300,000.00). Resolution relative to borrowing money to provide funds to retire outstanding Michigan Stat College of Agriculture and Applied Science men's dormitory revenue bonds and for the con struction and equipping of a new menfs dormitory. ISiHEREAS, The State Board of Agriculture desires to construct, furnish ana equip a new dormitory for the housing of male students of Michigan State College of Agriculture and Applied Science, to be hereafter named, on property owned by said Board; and WHEREAS, it is anticipated that the costs incidental to the construction, furnish ing and equipping of said dormitory shall not be in excess of Five Hundred Thousand ($500,000.00) Dollars; ana WHEREAS, it is anticipated that this Board will-be able to obtain a Federal Emer gency Administration of Public Works grant approximating forty-five (45%) per cent of the costs of constructing, furnishing and equipping said dormitory; and WHEREAS, if said dormitory is to be erected, equipped and furnished, it will be necessary for this Board to borrow a sum of money, not to exceed the sum of Three Hundred Thousand ($300,000.00) Dollars, which, together with said grant, if' obtained,'" will, be sufficient to pay all costs incidental thereto; and WHEREASj The State Board of Agriculture has outstanaing at the present time, Michigan State College of Agriculture and Applied Science Men's Dormitory Revenue Bonds of the face value of Five Hundred Thousand (£500,000*00) Dollars, which'bear date of December 1, 1937, and bear interest at the rate of four and one-half (4|%) per cent per annum, pay able semi-annually, which were issued to provide funds for the building, furnishing.and equipping of the men's dormitory now being constructed on the campus of Michigan State College of Agriculture end Applied Science; and