: / Minutes of the Meeting of the State Board of Agriculture April 20, 1939 Present: Mr.- -B. 'H. Hal stead, Chairman; Messrs. Downing, Jakway, Mrs/ Mass el Ink; President Shaw; Treasurer Wilkins; Secretary Hannah* Absent: Messrs. Berkey, Brody; Dr. Elliott. The meeting was called to order at 10:15 A.M. The minutes of the previous meeting were approved* >, APPOINTMENTS, AIMD LEAVES Resignations i 1. . Eesignation of Miss Estelle kelson as Home Demonstration Agent of Branch County, effective \ May 1, 1939* •; 2. Resignation of Eldon E. Whitemail as half-time graduate assistant in the Zoology Department, effective March 3 1, 1939* Mr* Whiteman will be working at the :IV. K. Kellogg Bird Sanctuary, \ I 3. Resignation of Dr. R. B. Pennell as Research Assistant in Bacteriology, effective M ay 1, 1939. .1.4. Resignation of Miss Helen M. Robinson, Assistant in Research in Agricultural Chemistry, to accept a position with the Bureau of Home Economics; resignation to be effective April .15, i Resignation of-Dr. L* Eliinwood as instructor in Music, effective September 1, 1939. Resignation of G. R, Muhr as graduate assistant in Soils, effective June 1, 1939. Appointments Reappointment for 1939-40 of irancis Aranyi as assistant professor of Music on the same basis as he was employed during 1938-39 (salary £2000 for two days each week). His salary is to be paid in 10 equal installments, the first on September 30, 1939c i Reappointment of Dr. Pa.ul Honingsheim as Associate Professor and Research Associate•in Sociol- ogy for one year only at the same salary he received during 1938-39, S3600 per year, effect- ive September 1, 1939. Temporary appointment of C. H. Nickle as Recreation Specialist for the period from June 26 to September 15, 1939, at a salary of §200 per month. Mr. Mckle's services are used especially in connection with several different 4-H Club Camps during xhis period* 10 Appointment of Miss Marjorie Kenyon as instructor in Chemistry during the months of April, May, and June at a salary of £135 per month,' Miss Kenyon will carry the work of H, C. Gute- kunst who is ill. '11 Appointment of Dr.. Victor Noll as Acting Head of the Department of Education with, a salary in- crease from S3500 to $3600, effective April 1, 1939* Er* Noll replaces Dr.- E, L. Austin. Appointment of John R. Lewis as Research Assistant in Agricultural Chemistry to replace Helen M..Robinson at the same salary of $1400 per year, effective April'£4, 1939, This appoint- ment will terminate Mr. Lewis' graduate fellowship appointment. 113. Appointment of Miss Loraine Rauls as half-time graduate assistant in Chemistry for the months of April, May, and June at a salary of $60 per month. This appointment is necessary because of the illness of Chester Hardt who has undulant fever* •14. Appointment of Robert J« Matthews as half-time graduate assistant in the Zoology Department I for the months of April, May, and June, M r. Matthews replaces E. E. whiteman. |15. Appointment of Dr. Hale Cowling as research assistant in Agricultural Chemistry at a salary of S250Q per year, effective June 1, 1939. This will fill the vacancy left by the death of ; M r. Winters and temporarily filled by Dr. L. H. G-reathouse at a salary of §3250* \ I16« Appointment of Harry ftilt as Project Director and Assistant to the Director of the Short I ; Courses at a salary of |2800 per year, effective June 1 5/ 1939. This is an additional posi- tion authorized by the Board at the January meeting. Seventy-five percent ofvMr..Wilt*s salary will be reimbursed by the State Vocational-Board. 1 7/ Request from Dean Anthony for authority tc make the following arrangements in order to place I ! the Land Use Planning'program into operation in five selected counties (no additional expense to the College is involved): j ; ; : ; a* That the salary of H. A. Berg be transferred from full time extension funds to ^2800 Federal Bureau of Agricultural Economics and #1000 extension funds, effective April 15, 1939 tc June SO, 1939. b. That Mr* Elmer Leroy Dee be appointed as Assistant County Agricultural Agent for Cass County at a salary of £1350 from federal B.A.E. and -$450 from Extension funds, effec- tive from May 1 to June 30, 1939. , ARPOIJNITMENTS, ANL-:.LMVlSS't- continued : 17* •(Continued) 'Appointments April 20, 1939 I I i c. That Mr. Calvin Matier Meredith be appointed as Assistant County Agricultural Agent for Midland County at a salary of $1350' from Federal B.A'.E. funds and $450 from Ex- tension funds, effective May 1 to June 30, 1939. d. That the Extension Administrative authorities be authorized to employ three addi- tional Assistant County Agricultural Agents until July 1, 1939:V, for Mason, Otsego and Menominee Counties* The salary for each will not exceed §150 X)ex month; three- fourths to be paid from federal funds* On motion of Mrs* Messelink, seconded by Mr. Dovming, it was voted to approve item 17. IS* Appointment of Dr. Newton Chute as Assistant Professor of Geology at $2100 per year, effec- tive September ls 19.39. Dr.. 'Chute-will: replace Dr. Duncan Stewart vmo is resigning • •': . ( S a l a ry § 2 1 0 0 ) .: :' • '•: :': •; ": ; •• : • • ' •. \, : : ; ':' ; : : ':; ;', ';:- : . . :.. :...-.-:: \; ..• • . ': ;;: ;.'.. ': : ;. '' ;• .; '• : ; •• •'•• 19." Appointment of Dr. :V. G.'. Grove as Acting Dean of the Graduate School during the absence of •Dr.; Bessey rrom September 1, 1939 to August 31, 1940, at an additional salary of S200 for the year, (Salary now $3900}:..' £0* Appointment of Mr. Jesse J. Garrison as associate professor of Art at #3000 per year, effec- tive September 1, 1939c Mr, Garrison replaces Phillip Brody was was employed for one year only at $1900, 21. Appointment of Dr.; Marshall Knappen ,as prof essor and head of the Department of History and Political Science at §4500 per year, effective September 1, 1939. 22. Appointment of Mr, Owen Reed as instructor in Music at a salary of §2200 per year, effective September 1, 1939. .Mr* Reed will replace Dr. Ellin;vood who has been receiving; $2200. 23« Graduate assistantship appointments for 1939-40: bacteriology botany -• Regppointment of-van Richardson as quarter-time graduate assistant* Reappointment of Guy Vitagliano as half-time graduate assistant. - Appointment of Robert-J. Patrick as quarter-time graduate assistant to succeed Wells Shulls. Reappointment of Miss Elizabeth Van Maren as half-time graduate assistant. - Appointment of J.' P. Cole as half-time graduate assistant to replace John B. Routlen. - Appointment of Richard A. Giles as half-time graduate assistant to replace John Merkle. Poultry Husbandry Reappointment of William V. Golding as half-time graduate assistant. Sociology - Appointment of Paul M. Houser as half-time graduate assistant to succeed J/ Roger•McConnel. - Appointment of Evelyn C* Perry as quarter-time graduate assistant to succeed Louise Barrows, Soils : - Reappointment of B. J. Birdsall as half-time graduate assistant/ - Reappointment of G. D. Sherman as half-time graduate assistant. - Reappointment of T. JfcL Thornburn to the fellowship on Rackham funds at #800 per year* - Appointment of G. R. Muhr as half-time graduate assistant on the fellowship, created by the Borax Industry, effective June 1, 1939. - Appointment of Curtis E. Hutton as half-time graduate assistant on Purnell funds to succeed G-. M. Welles* 24.- Leave of absence of half-pay for Dr. W. D. Bat en from September 1, 1939 to March 1, 1940 for the purpose of study in England with Professors Pearson, • Fisher, and Yates sud to visit the the various experimental plants in English agriculture research programs. Leaves i • On motion of Mrs. Masselink, seconded by Mr. Dovming, it was voted to approve item 24, 25. Leave of absence on half pay for Miss Beatrice Boyle from September 15, 1939 to June.15, 1940, so that sue may study at George Washington University in Washington, D. C. 26... Request for the extension of leave of absence on half pay for Miss Emma DuBora for one month. Her entire leave will then extend from October 1, 1938 to July 31, 1939. 27.: Leave of absence on half pay from-September 1, 1939 to August 31, 1940 for Mr.. E. &.. Hill, instructor in English, 7vrho-wishes to do additional graduate work at Boston University. He -ATill terminate his connection with the College at the end of his leave of absence. '.. On motion of Mr. .Halstead, seconded by Mr* • Doivning, it was voted to grant • a leave of absence to Mr. R. Me Hill on full pay mp to January 1, 1940, 23* Appointment of Wade 0. Brinker &s half-time graduate assistant in Surgeiy and Medicine and also to the Kellogg Dog Food .Fellowship, making a total salary of $1200 per year, effective September 1? 1939, Dr. Josephine Lowry held both positions during 1938-39. F i RESIGNATIONS,- A??OIKTM£NTS, ME LEAVES, continued Appointments 29, Appointment of. Charles' Vif. Darby as instructor in Bacteriology on a full time basis at §•1500 per year, effective September .1, 1939, Mr. Darby Vvss formerly half-time assistant in Bacteriology at $600 per year* ; 30* Appointment of Alan CV Gorbett as assistant in Bacteriology at £1200 per j^ear, effective I ! July 1, 1939, Mr* Corbett will carry the routine work formerly carried by H. J". Stafseth (see Miscellaneous, item 7 ). He was a quarter-time assistant in Bacteriology during April ,^u, I 31. Recommendation for the following assistant-ship appointments in Bacteriology for 1939-40, i effective September 1, 1939: a* Appointment of Philip A. Hawkins as half-time assistant to succeed Elmer Matthews- i and Alan Co Gorbett who were quarter-time assistants, I. b. Appointment of Dean•&!•Fluharty es quarter-time assistant to succeed. L, M. Greene. ! c. Reappointment of Donald F. G-rover as quarter-time assistant. 1 On motion of Mr* -Halstead, seconded by Mr. J air/ray, it was voted to. approve the Resignations, ; Appointments and Leaves, except items 17, 24 and 27 on which action appears. Travel TEAViL Expenses of §15.47 for a trip made by G. ?, Deyoe to attend a conference of teacher trainers and supervisors for vocational agriculture held in Chicago iiarch £5-29; expenses to be paid from vocational teacher training funds. Mileage on one car for three members of the History Department ana a group of students to attend the meeting of the International Relations group at Evanston, Illinois, on April 21-22, Pull expenses for Dr. E. J• Miller to attend a conference of collaborators on soybean research which is being called at Urbana, Illinois, on April 22; expenses to be paid from Station Direc- tor* s Office funds. Full expenses for R. S. Linton to attend the annual meeting of the American Association of Collegiate Registrars to be held in '.New York City on April £5-28* Mileage on one car for members of the Home Economics Department staff (Dean Dye, Eunice Kelly, Flora Hanning, ana Gladys Everson) to attend the meetings of the Institute of Nutri- tion in Toronto, April 26-29. Full expenses for Dr. Roy E. Marshall to contact the laboratories of the -American Can Com- pany in Chicago during the latter part of April in connection with some research projects now under way; expenses to be paid from the regular experiment station allotment of the Horticulture Department. Mileage on one car and maintenance for C. E. Wiidon and Ray Nelson who will accompany a group of students on an inspection and study trip to the greenhouses in the vicinity of Chicago during the week'of.April 27-30; expenses to be paia equally from Botany and Horti- culture Department current expense funds* First class railway mileage for either Mr. Applegate or Mr. Coleman to attend the Radio in Education Institute in Columbus, Ohio, on May 1-3* First class railway mileage for J. M* iJeHaan to attend the meeting of the Midwest Psycholo- gical Association in Lincoln, Nebraska, on May 5-6* One first class railway mileage for two men from the History Department to attend a regional meeting of the American Political Science Association at Turkey Run, Indiana, on May 5-6. Delegation of Lean L. C. Emmons to attend the meeting of the American Council on Education in Washington, D. C.,: on May 5 and 6. Mileage on one car for C* C. Sigerfoos ana H.' L. Womochel. to attend the annual meeting of the /American Foundrymen's Association to be held May 15-18 in-Cincinnati, Ohio; expenses to be paid from Engineering Experiment Station funds. Gut-of-state' travel authorization without expense to the College for Dr. M.D. Pirnie to lec- ture before the Bird Club of St. Louis, Missouri, on May 16. Mileage on one car for Dr. Larian and Mr. Gtower to attend the spring meeting of the American Institute of Chemical Engineers to Akron, Ohio, on May 16-17. Dr. Larian is to present a paper* Full expenses for V. E. Gardner to appear on the program of the National Farm Chemurgic Council to be held in Columbus, Ohio, May 19-20; expenses to be paid from the experiment sta- tion allotment to the Director's Office. 7. 8 10 11 12 16. Maximum of 825 toward the expenses o; G. W. Hobbs who aesires to attend the meeting of the Society of Automotive Engineers in New York City, May 22-26* TRAVEL, continued 17. Mileage on one car for four members of the Sections of ^airy Husbandry, Agricultural Chemis- try, and Physiology to attend the annual meetings of the Biological Societies to be held at Toronto April 25-28; one-third'.of the mileage costs to be borne by each of the three sec- tions of the Experiment Station* Travel April 20, 1939 i 18. Railroad coach mileage (approximately $75) for J9 E. Towne to attend the annual conference of the American Library Association in San Francisco, California, June 18-24. Mr. Towne has been asked to be chairman of one of their committees, 19. Appointment of a delegate to attend the biennial convention of the American Association of University Women in Denver, Colorado, June 18-23* On motion of Mr. Downing, seconded by Mr. Jakv/ay, it was voted to approve the Travel items, MISCELLANEOUS % Ing, County ] Tchrs. Assoc« : • 1, 2. Material relating-to the functions and relationships of the m g h am County Teachers Association!, Renewal of the fellowship between Michigan State College and Parke, Davis and Company under the terms of the original agreement of April 1928 which provides for investigations concern- ing the application for physical chemical measurements and involves the payment of S100 per month'.fir 10 months by Parke, Davis and Company. Memorandum of understanding with the farmers and Manufacturers Beet Sugar Association whereby the Association agrees to establish at Michigan State College a fund of $250 to assist in defraying of expenses of producing seed of the sugar beet selection found to be especially well adapted for growth on muck soil and to continue the study of sugar beet production on muck land* Br, P.M.- Harmer of the Soils Department conduct the studies. 4. Acceptance of a grant of 1500 from the Standard Chemical Company of Eoboken, New °ersey, to be used in defraying labor and travel expenses incurred in determining the value of certain insecticidal products furnished by the Company* The research work will be conducted by the Entomology Department. 5. Acceptance of a grant of $300 from the ^cConnon Company of Winona, Minnesota, to be used in defraying labor and travel expenses incurred in adapting certain insecticidal products furnished by the company. The research work will be conducted by the Entomology Department. 6. Acceptance of a check for $50 from the Athena Club of Algonacto be disbursed by the College as a gift to needy and deserving students from Algonac. On motion of Mrs. Masselink, seconded by Mr. Halstead, it was voted to approve items 2 to 6, the proper letter of thanks to be written in the case of each item. Recommendation from Dean Anthony that a cooperative arrangement be set up with the U.: S;. Regional Poultry Research Laboratory so that P. J. Schaible and H. J. Stafseth of the Agricul~£ tural Chemistry and Bacteriology Departments may be placed on the payroll of the Research Laboratory to the extent of $1200 each per year, effective July 1, 1939. Assistants will be hired at §1200 each per year to carry the routine work of these two men. It is understood that this arrangement .will not involve any additional expenditures from college funds. 8. Recommendation from Dean Anthony that the $300 in the salary budget of the i?"arm Management Department to pay for an outside lecturer in Farm Management 303.be added to the current expense budget of the Department to provide for additional clerical assistance on the labor payroll. Mr. F. M. Atchley, Research Assistant in Farm Management, will teach this course during the spring terra. On motion of Mr* Jakway, seconded by Mr. Dooming, it was voted to approve items 7 and 8. 9. Request from Mr. Wilkins for authorization to make adjustments in the Extension budget according to the recommendations from Director '.Baldwin and in the Experiment Station Accounts according to recommendations from Director Gardner* 10. Resolution from the Michigan Park and Forestry Association asking that Michigan State College provide an extension specialist in Forestry to cooperate with the towns, villages, cities, and other governmental units in work with shade trees, ornamental plantingss etc. No action. 11* Request from Dean Smmons for an additional worker in the Rural School Music Field. No action. 12. Statement of $498.75 from Shields, Bailard, Jennings & Taber for services rendered the College from January 10, 1939 to February 17, 1939. 13. Bill of |6.30 to Andy Chlebo, Buildings and Grounds employee, who lost 14 hours of work due to & foot injury received while he was working. 14. • Bill of $25 to Dr. Randall and $16*50 to the Sparrow Hospital for services rendered Maxwell Hammer, Buildings and Grounds employee, who injured his hand while on duty. J£300 of sal, jbud. Farm Mgt< Ito be used : |for clerical [assistance. jMr," Wilkins I to make ad~ ijustments Ext< [budget &. Exp, iSta. budget« jMich. Park & |ior.'. Assbc. ; jrequest ext. jspec. 5: jlNio action on (request for ^additional [music worker [Approval state iment. Shields. |etc. 1^5.30 Andy IChlebo bldgs. ;[& Gds. (Injury to Max- Hammer i • • penewal fellow| ship: Farke, Davis Co. Approval agree jment Farm* & jMfrs. Beet •" Sugar Assoc. ^Acceptance grant Stan. Chem. Co, lAcceptance of grant McConnoi Co; 150 from Ath- ena Club/ juoopera-Dive |arrangement ; Japp. with Fed. IRes.; Lab • :; jSchaible & jstafsethc I i MISCELLMEQUS, continued April SO, 1939 :Payarent of $7,437 to Ann Arbor Trust Co. Add* S10,000 to health service* 15. Approval of the payment of $7,437*50 to the Ann Arbor Trust Company for interest due on April 1. This covers the interest during construction on the nev; auditorium and has been paid, 116. Request from Dr. Holland for an additional appropriation of $10,000 for the Health Service :• budget. This is necessary because of the undulant fever and influenza epidemics, ! On motion of Mr. Downing, seconded by Mr. Halstead, it v^as voted to approve items 9, 12, 13, 14, 15 and 16, ^3000 add, ^ appropriated for equipment 17, Request from Dr. Holland for an additional appropriation of §6,000 to purchase necessary equipment for the new hospital which cannot be obtained through the PWA building fund. !On motion of Mr. Downing, seconded by Mr. Jakway, it was voted to authorize an appropriation of an additional $3,000 for the purchase of necessary equipment for the new hospital; purchases to be made by the rresident. Secretary, and Treasurer. :18. Request from Dean Huston for an additional appropriation of $700 for the budget of the : : Zoology Department necessary because of expenses incident to increased enrollment in all classes. 19c Request from Mr.- Wilkins for the transfer of §-20,000 to the special contingency fund used $700 added to Zoology budget. Trehs.- of tc by.tlie Board in special orders* com-, iund. j ; $1,000 trans,; dynamometer I 20. Recoinmendation from Mr. wilkins that $1,000 be transferred from the receipts of the dyna- to Farm.l^eek I mometer to the Farmers1 Week snd Exhibits budget* "P> 7"* f} """) (~) ,Q C* > i\io ac ion on ; g^ Consideration of Mr* Wilkins* proposal relating to the future handling of money from the a fixed payable charge and 2-g% to be payable from available net earnings« ($27.50), and schedule .bond for employees ($230.99). I Luce Mfg. Co.j proxy signed ;24« Report of Mr* Wilkins that he signed a proxy of the -^uce Manufacturing Company and returned it tc them for a meeting which was held on ^arch 28. : Am* Dairy Sci:. Meet to be held 1942 !25/ Recommendation from Dean Anthony that an invitation be extended to the American Dairy Science Association to hold its annual meeting at Michigan State College, preferably in June 1942. ; S820 added to! budget Regis.; 26. Recommendation from Mr* Wilkins that #820 be added to the budget of the Registrar's Office. Office, j !27. Recommendation from the Retirement Committee as follows; Retirements I approved as • follows: : \ 1..C. Plant \ C, hi evonan J".R, Duncan \ Arthur I'anvdl; C'.W. Chamber-' lain Mabel K Persons to be retired as of September.!, 1959 at the salaries indicated: Lepartment Ye ax- Born Year Employed Present Salary Service Pension L. C. Plant Chace K< PJ. K. Duncan Arthur J'arwell C. W. Chamberlain Mathematics Dravv. «. Design i'arm Crops iviusic Physics 1870 1871 1873 1872 1870 io be retired as of July 1, 1939: 1913 1397 1917 1927 1927 ^$500 per year for rental of personally owned equipment used by Physics Dept..) $1300 1500 558 1000 1000 (plus 14600 3300 2400 4000 3840 Mabel Rosekrans Cook, Mary Mayo 1874 1931 480 matter of the service pension for ^r. Duncan is to be given further consideration and final recommendation: made at the next meeting of the |0n motion of Mr. Downing, seconded by Mr* Hslstead, it was voted to approve items 18, 19, 20., |2S,:S39 24, 25,. 26 and 27 with recommendation as noted in the case of Mr* Duncan. iPRESIDSNT REPORTS Appointments, Resignations, and Leaves resignations ;!• Resignation of ^iss Beatrice Harris, Secretary to the Comptroller, effective February 2q 1939. Appointments |2* Reappointraent of Harold Ross as part-time instructor in Sociology at |200 to be psid in three | equal installments at the end of April, May, and June* M^3SS==££ PRESIDENT REPORTS, continued Appointments, Resignations,', and leaves, continued 3. Continuation of the employment of F. S, .ftipp as instructor in English for the spring term at a salary of $150 per month for the months of April, May, and June* Appointments April 20, 1939 4* Appointment of Mrs. Elina Beck as County Club Agent for Bought on County for the period April 1 to September 30, 1939, at a salary of $100 per month* Mrs. Beck m il replace Mr. Moilanen.who• . was transferred to Ontonagon County. 5. Appointment of No A. Kessler as special instructor for the dynamite course which is"given during the spring vacation at a salary of §75.00 for the week. .&• Appointment of L»D. Barnhart as instructor in Speech at a salary of $2°0 per month for the months of April, May/ and June 1939. 7y Appointment of M. X, Williams as instructor in Education at f!50 per month for April* May, and June. Mr. Vulllams -will assist vath the ..work' of the Education Department in the absence of Dr. E. L. Austin. 8. Appointment of Miss Agnes Coulson as an additional stenographer in the Horticulture Depart- ment at a salary of $1080 per year, effective April l.f 1S39. Miss Coulson has- been-working in the Central Stenographic Office at the same salary. (Referred to the President with power at March Board Meeting.} 9* Authorization of :. the-following changes in.the-Farm Crops Department to take care of the vacancy left by the promotion of R..E. Decker; these changes to be effective April 1, 1939 (referred to the President with power at the March Board Meeting): a* Promotion of H. C. Moore to the position of Project Leader in Farm Crops with his salary increased from #3600 to $3800 per year. b. Addition of the responsibilities of the Crop -j-mprovei&ent Association to the-duties of G. ]?• Wenner and his salary increased from f>2800 to §5200 per year* c. Transfer of Alvin A. Johnson to the position of Extension Specialist in Farm Crops and his salary increased from $1800 to $2250 per year. This arrangement is made with the understanding that Mr. Johnson will be allowed to carry a limited amount of graduate work. 10. Leave of absence on full'pay for Dr. E. Le Austin from April 1 to August 31, 1939, at which time his employment by the College will be terminated (referred to the President with power to act at the March -^oard meeting.) Travel Travel 1. Maintenance expenses of $14.55 for ^ary S. Handlin, ^14.70 for. Hester Clark, and $15.37 for Merle D« Byers to attend the Regional Conference called by the U. S. Department of Education in Indianapolis, Indiana, on March 8-11; expenses to be paid from vocational teacher training : : f u n d s, '. • : • .; •' ' . ' ;'. '• ' •';: ' ' , •: : .'' . • '' ; •" : . . ': ; . . • •. • • . ' . . ;. • ,: 2. Mileage on one car and maintenance expenses for G-. A6 Brown, R» V. Sunn, and-D.. Stark to attend a meeting of experiment station and extension workers of the north central states held in Indianapolis on March 18; expenses to be paid from experimental funds of the Animal Husbandry and Economics Departments. 3. lull expenses for Director P;. J* Baldwin to attend a called meeting of extension Directors In Chicago on March-23, . 24, and 25. 4. Out-of-state travel authorization for Miss Edna Smith to attend a•called meeting of extension directors in Chicago on March 23, 24, and 25,.without, expense to xhe College. 5* Expenses of §>13o80 for a trip made by EL L. E. Chapman to Toledo, Ohio5 on March 26 to obtain material-for the Beal Botanic Garden* 'Mr. Chapman aid nox -make the trip to Toronto which-was authorized at the last Board meeting/ 6« Approval of 815V64 expenses for 'Forrest A, Smith to attend the Smith-Hughes regional meeting in Chicago on March 26-29; expenses to be paid from vocational teacher training funds. •"7.- Maintenance expenses of #16.15 for H. M, By ram to attend a conference of teacher trainers and supervisors of vocational agriculture of the i^orth Central Region called by the U. S* Office of Education in Chicago on March 26-29;.' expenses to be paid from vocational teacher training funds. 8.' Full expenses for Dean ij. C. Emmons to attend the meeting of the -worth. Central Association of Colleges 'and Universities in Chicago en March -28.-31 • 9* Full expenses for W. w Mallmann to make tv;o trips to Chicago for the purpose of setting up experiments on mold control of eggs in cold storage plans, one for March 31 and the second for April 7 ana 8; all expenses to be paid from the Poultry Research Revolving Fund. 10.. Out-of-state authorization for. L# R/ ^choenmann to attend a meeting of the Tennessee Valley Authority on March 27 xo April 2., without' expense : to-.the College* - r?I I I I PRESIDENTS REPORTS, continued Travel, continued April 20, 1939 Travel •1.1. Mileage on one car for King J# McCristal and Francis Co Bittrich to attend the American Physical Education Association Convention at Indianapolis on March 29 to April 1. 12. Car mileage eJid maintenance for L. L. rrimodig to represent the College at the dedica- tion ceremonies of the nev; gymnasium at Rapid River, Michigan, on April !• 13* Hull expenses for EL C, Moore to go to Texas during the week of April 3 to inspect the experimental work on potatoes now under way for the Michigan Crop Improvement Association; all expenses to be paid from the Crop Improvement Association Funds. 14c Mileage on one car and meals for Mr. and Mrs. Curtis £>eachum, M r. G. E. Heath, Mr. and Mrs. L. .J. Luker, and Mr. ana Mrs. L. H. Geil to attend a housing conference at Purdue Univer- sity on April 3 ana 4; total cost $55.20* 15. Full expenses for Dean H. B. Lirks to attend the Midwest Power Conference in Chicago on April 5-7, 1939. 16* Full'expenses for V. R. Gardner to attena a called meeting of-Experiment Station Directors in Chicago on April 10. 17. Out-of-state authorization without expense to the College for E- S. Weisner to speak before veterinarians at j-»iiaa, Ohio, on-April 13 and 14. 18* lull expenses for 0. 0. Stewart to attend the annual meeting of the Michigan State College Alumni Club in Indianapolis on April 15. 19* Full expenses for V. R. Uaraner to attend a hearing of.the Bankheaa Jones appropriation in Washington, D# C, on April 17, 20. Railroad coach mileage for C. Ne Rix to accompany four Mechanical Engineering seniors to a student meeting in Chicago on April 17 and 18. Miscellaneous added to | m project added to| Physiology ; budget• Payment for : services ; rendered dur-j ing winter | sport season | to several. | Opinion Att. \ Gen. re: ; liability on | j part of college for i various in- j juries to j ; students. 1. Authorization for §40 to be added to the original grant of $100 so that the v-lPA museum project may be continued until the 1st of July. 2c Authorization for $440 to be added to the budgex of the Physiology Department to enable them to place orders at once for various kinds of equipment which will be needed in the .new laboratory, 3* Approval of payment for services rendered during the winter sports season (including basket- ball, track, swimming, boxing, wrestling) as follows: J ames Tyson R* -I. Davis Rodney Whiting C*A. Rosenbrook 34 45 25 G-. ii • i/Venner K. C# R a n d a ll C. hi, McCarty J. E, Jepson $ 18 20 2 22 L. A. E. L. Moore 'barren Cook S24 26 On motion of Mr« Halstead, secondea by Mr* Jakway, it was voted to approve the President's Reports. S ITEMS 1. jxeport or a communication from tiie Attorney General in response to our request for a ruling indicates no liability on the part of the College in the follov/ing instances: 1. Injuries suffered by students in classrooms or laboratories. So Injuries suffered by students on field trips where such field trips are a necessary part of the educational program. These trips often involve trips by auto or bus tc points distant from the campus. 3. Injuries suffered by students when engaged in athletic contests, etc/, representing Michigan State College. 4. Liability from contagious diseases that may be contracted when engaged in laboratory work. The recent epidemic of undulant fever Is cited* • 3-1400' approp. ; for purchase oi *L i' e e s OG • shrubs. I 2. A request from T. Go Phillips for an appropriation of $14000.00 for the purchase of cer- tain trees and shrubs for planting on the campus ana for planting in the Grounds Depart- ment Nursery for future planting on the campus. S5?000 approp, for Grounds [ ! DeDt• 3. Mr. Clark of the Grounds Department requests an additional appropriation to cover the work of the Grounds department for the balance of the present year. It 7ri.il require an appropriation of approximately $5,000.00 plus the appropriation for trees ana shrubs re~ quested above by.Mr. Phillips* On motion of Mrs. Masselink, seconded by Air. Downing, it was' voted to approve items 2 and 3. I • §20,000 to be paid City of E. Lansing. Sewage Dispos- al. Communication Arthur Allen architects. $10,000 allowed for physiology lab equipment $6000 allowed for Vet; and Bacty > housed in new aaa.ition. Easement over lands near Kellogg prop* [Request for additional room for State College Club Resolution. explaining d e l ay in ••• letting con- tract for linen's gym jdc field house. April 20, 1939 SECRETARY'S ITEMS, continued 4..- Request from the City of Jilast Lansing for payment of the S20,000*00 college share of the cost of the sewage disposal plant prior to May 1* On motion of Mr. Haistead, seconded by Mr* Jakway, it was voted to approve item 4. 5e A communication from Arthur L, Allen, representing Ernest Hartwicx, Inc., -Architects and En- gineers, requesting that they be given consideration when the College has additional architec- tural work to be done* On motion of Mr* Ealstead? seconded, by Mr. Jairway$ it was voted to receive the communication from Ernest Hartwick and place it on file* 6-* Bequest from Professor Roseboom and Dean Huston for laboratory/ equipment for the physiology section of the addition to the Veterinary Clinic/ Professor Roseboom requests $14,615. (The Board recommends an amount not to exceed $10,000}. 7v Request from Dr* Giltner for the purchase of necessary equipment for the Veterinary Clinic for the use of Veterinary and Bacteriology Departments housed in that -building.-. Dr. Giltner's es- timates are as follows: Veterinary Clinic Clinical Pathology Basement .§2,580.92 587.93 - .5,415,00 $8,583.85 v]?he Board recommends an amount not to exceed $6,000). On luOtion of Mr. Jakway, seconded by Mr. Halstead,; it was voted to approve items 5 and .7,-. the amount, in the case of item 6 is set at ^10,000 and purchases to be made by the Dean of the Division and Head of the Department,- ana the'amount' in the case of item 7 is set at $6,000 and purchases to be made by the Dean of the Division and Heads of the Departments* 8. In connection -with the WPA farm drainage project, it was necessary to secure an easement over lands owned by Leon S, Holioway and Lena L, iioiloway and another easement over lands 'owned by Alex Hude and Anna. S. xiude and Albert A* . Krueger and Phyllis 1. Krueger to permit the extension of the drain tile between our property and the county drain* -.These easements have been pre- pared by Mr.' -fiallard. and signed by the necessary parties at no cost to 'the'College,,. 9o Communication from the State College Club requests additional room for the State College Club in the Union Building, .when-that building is no longer used for girlsT dormitory purposes. 10. The Ann Arbor Trust Company requests the passage of a resolution explaining the delay in letting! the contract for the super-structure for the men's Gymnasium and Field House to the bondholders. On motion of Mr. Dooming, seconded by Mr. .Halstead, it was voted to approve the following resolution: .;..;.;. ; iffiEEEAS, The State Board of Agriculture, s Constitutional Corporation, h&s borrowed the sum of PourHundred irifty Thousand Dollars ($450,000.00) through the issuance and sale of ;v, -Michigan;,State College of Agriculture and Applied Science Gymnasium and J'ield House Bonds, to be used together with funds available from a 5ederal Emergency Administration of Public Works grant to pay all costs incidental to the construction, furnishing and equipping of a gymnasium and field house on the campus of Michigan State College of Agriculture and Applied Science; and vvnERiAi), saia bonus have been sola; &nu WHEREAS, the actual letting of contracts for the construction of said gymnasium and field house has been delayed longer than was anticipated at the time said bonds were issued and sold; and VvBSEEAS, the Board desires to assure the purchasers of said bonds that if for any reason said gymnasium and field house shall not be constructed as contemplated, there will be funds available to call and redeem the Gymnasium and Field House Bonds issued as hereinbefore set forth; •NOW, THEESFOES, BE IT RESOLVED that The State Beard of Agriculture will, should it develop that fir any reason the gymnasium and field house hereinbefore mentioned shall not be constructed, supplement any funds which shall remain in the possession of the Ann Arbor Trust Company, as Trustee under the Trust Agreement providing for the Issuance of said Gymnasium and Field House Bonds, out of funds which may be legally used for that purpose, a sufficient sum to provide adequate funds to call and redeem said bonds in accordance with the terms of said Trust Agreement on October 15, 1939* BE IT 5TJRTHEE RESOLVED that this resolution shall supersede and supplement a similar resolution passed by this Board on October 21, 1938; and shall become operative"if circum- stances shall arise which shall make the completion of the project, to-wit: the construction, furnishing and equipping of said gymnasium and field house, impossible.1 I I i i 11. Report on Jenison estate. i 12. Recommendation that the new Gymnasium and Field House now under construction on the campus be named for Mr. Fred C« Jenison, building to be known as "frea C. Jenison Gymnasium and Field House", On motion of Mrs, Masselinkj, seconaed by Mr. .Jakway, it was voted to approve The above recommendation. [Report on IJenison • lEstate. ij&e-v field house named ror 'Mr. Jenisn 1508 Acceptance of! additional grant for auditorium. PSA ITMS 1. Acceptance of the additional grant of tiie Public Works Administration for en additional §123,500o00 for the auditorium PWA Docket, Michigan 1200-1?:, as per resolution on file* April 20, 1939 On motion of Mrs. Masselink, seconded by Mr, Downing, it was voted to approve the acceptance of the additional grant on the Auditorium. Completion : date extended; g# jt is necessary to request the PWA to extend the completion date of the Men's Gymnasium to Jan. 1, 1940 en Gym. j and Pield House from October 22, 1939 to January 1, 1940. ; I On motion of Mr* Halstead* seconded by Mrs. Masselink, it was voted to approve the above item. I On motion of Mr* Downing, seconded by Urso Masselink, it was voted to approve the above item. 5* Bids on kitchen equipment and refrigeration for Campbell Hall were taken on March 21st, as ) Contracts awarded to . i low bidder ; in each - , Kitchen equipJ •Refrigerator rooms & boxgs Refrigeration \ for men1s dorm. ; : follows: Kitchen Equipment The Stearnes Company Eeichle Sons Co, John VanRange Co, Albert Pick Company S. Blickman, Inc. Refrigerator Rooms and Boxes Chrysler & Koppin Mundett Cork Co* Refrigeration Barker-Fowler Company Le C. Pemberton •Vesterlin & Campbell Detroit Ice Machine Co* Nash-E.elvinator $12,569.00 13,117.00 13,308.37 13,550.00 14,263.00 3,130.00 3,273.00 I,542.00 1,752.00 2,250.00 2., 444.00 2,550.00 Contracts to the low bidders have been submitted by the ^resident and Secretary in accordance with previous Board action* Resolution approving this action is desirable approving the con- tracts to the Stearnes Company at $12,559, The Chrysler & Koppin at $3,130 and to Barker- Fowler Company at $1,542* i *>ertain changes app. ' for Soils -baih On motion of Mr. Halstead, seconded by Mr. Jakway, it was voted to approve letting the contracts to the low bidders. (Copies of awards of contracts are on file .) Certain changes in the specifications of the Soils Research Barn are necessary and desirable and are within the amount of money available for this project. 1 On motion of Mr. Downing, seconded by Mrs. Masslink, it 'was voted to approve the above item. approval of necessary piling gym. 5. The PWA has approved the addition of the necessary piles around the-.Field House exterior wall and certain additional piling under the Gymnasium portion of the building to the first con- tract for foundations and excavations to the Jerome Utley Company of Detroit,- the Utley Com- pany to be paid at the same unit prices as included in the original bid at a total estimated additional cost of $39,244.00 as r^er resolution on file* I ; On motion of Mrs. Masselink, seconded by'Mr. Downing, it was voted to approve the above item* PtoA petitioned 5^ ^ae Music Building is exceeding the original estimate by approximately $25,000* $15,000 of ror addition- el grant 01 & vl0,000 ror Music -blag, additional funds received from the bond issue have been deposited in the construction account to make possible the approval of the construction contract by the PWA. A resolution request- ing an additional PWA grant of $10,000 on this docket to be matched with our $15,000 already deposited in the construction account is necessary. On motion of Mr. Haistead, seconded by Mr. Downing, it was voted to approve the above item as per resolution on file. or x-ray m requested* 7^ When the bids for the X-Ray equipment for the hospital were taken and the contracts drawn, ^Re jow bidder was the Westinghouse Company of Long Island, New York. This company has now available a much improved type of equipment that is available at an additional cost of approxi- raately $1,000. The new price will be lower than the second low bidder and the PWA has in- dicated that they will approve a contract change so that we may receive the improved equipment, There are sufficient funds in the PWA construction account to cover this item, Dr« Holland is very anxious for its approval. (See item 6, page 1525 for further resolution) Changes in spec, hespi- ; tal - 12000.. 70 On motion of Mr. Jakway, secondea by Mr* Downing, it was voted to strove the above item. ^ considerable number of minor changes in the specifications of the hospital have become necessary and desirable* The total cost of these changes will be within the amount, of money available in the construction account, and is estiiaated to be S200Q»70* On motion of Mr. Downing, seconded by Mr. Halsteaa, it was voted to approve the above item as per resolution on file. Bids for furniture for girls1 dormitory let to low bidder in each case. PWA ITEMS- continued Bids were taken on the furniture requirement for .the student rooms and dining hall in Campbell Hall on April 4th as follows; m April 20, 1939 Oak furniture in Dining Room Newton-Hoit furniture Co* Gda Rapids Bookcase & Chair Co. Gd, Ledge Chair Co* James L. Angle Co. J. L. Hudson Co. Berkey & Gay Company Oak Furniture In,. Student Room Grand Rapids Bookcase &. Chair Co. Berkey & Gay Co, Newton & Hoit Furn* Co. Marshall-Field Co. Sturges-Aulsbrook-Jones Corp* James L. Angle Company •J> L. Hudson Company Maple Furniture in Student Room Western Michigan Furniture Company James L. Angle Company Berkey & Gay Company Sewton-Hoit Furniture Company Marshall-Field Company Sturges-Aulsbrook-Jon^Company Robert W. Irvdn Company I. L. Hudson Company Easy Chairs made in Oak and Maple Grand Ledge Chair Company Robert W. Irwin Company Newton-Hoit Furniture Company James L. Angle Company J. L. Hudson Company Stickley Brothers Company Marshall-Field Company Berkey & Gay Company Mueller Furniture Company Bed Springs and Mattresses Progress Bedding Company Grand Rapids Bedding Company iJewton-Hbit Furniture Company J. L, Huason Company Marshall-Field Company Berkey & Gay Company $2,317.00 2,321.00 2,656.00 2,748.00 2,786.70 3,208.50 5,966.00 6,288-20 6,745.76 7,000^4 7,064.20 7,113.60 7,845.48 5,745.60 6,133.20 6,228.20 6,246.44 6,686.10 6,999.40 6,550.00 7., 170. 60 1,774.60 1,952.00 2,118.88 2,166.00 2,302*36 2,422.00 2., 561.81 2,622.00 18.75 each 3,648.00 3,845.60 3,915.52 3,945.92 4,030/39 •5,441.60 It is recommended that the contracts be authorized to the lev-/ bidders, except in iMo. 1, (oak furniture in dining room) where it is recommended that the contract be let to the second low bidder. (This action was later changed to award the contract for dining room furniture to New*on-Hoit Company, May 2, 1939) On motion of Mrs. Masselink, seconded by Mr* Halstead, it was voted to approve item 9. 10. Certain changes in the specifications for Abbot Hall are necessary and desirable at an in- creased cost of $1645.49. These changes include the installation of certain doors in the corridors, ventilators in the janitor1s closet, change of the office arrangement on the ground floor and the omission of a partition behind tiie present cafeteria counter in Mason Hall, as per resolution on file. 11. Bean Mitchell and Mr, Beachum desire certain changes in the arrangements of the telephone setup and of the house director's living quarters in Abbot Hall, at an estimated total cost of $1152,19, as per resolution on file. 12o The two changes in Abbot Hall require an additional deposit in the construction account to cover these items. A resolution requesting an additional grant covering these items and the kitchen equipment are estimated to cost an additional $23,684.88. The request for the amenda- tory grant is for 45% or $10,638.96« I On motion of Mr* Downing, seconded by Mr. Jakv/ay, it was voted to approve items 10, 11 and 12. I 13. The i?W-^ completion date on the hospital is September 9, 1939. The completion date included in our contract with the Utley Company is 'May 15, 1939* The building cannot be completed before July 15, 1939 ana the Utley Company request an extension of the completion date to July 15, 1939. On motion of Mr, .Takway, seconded by Mr. Downing, it was voted to approve item 13* ertain chang- es Abbot -B-ali approved - $1645.4:9 Also changes in telephone setup and director1 s living quar- ters. :PV1/A requested for additional S10,63S.96 for men* s dorm. Completion date for hospital ' July 15. 1510 ! April JiO, 1959 i PM ITEMS, continued [ Cost of ston^ ;- to be cut in ic Bldg. purchasing the sxone for the Music Building, in order to have the stone cut in Jvli.chi- g a n' an aSreementwas reached with the Utley Company that they would stand halt" of the extra cost and the College would stand half of the extra cost; half of the cost is now determined to be $237.50. On motion of Mr. Bov/ning, seconded by tiir* Halstead, it was voted to approve item 14. 15. Report of a communication from L. -^ Jiennicott, Regional Director or PirvA, relative xo P'ftA corner plates on building.. The meeting adjourned at 3:00 P.M, Minutes of the Special Meeting of the State Board of Agriculture May g, 1939 Present: Mr. B. H. Halstead (Chairman); Messrs* Bpody, Dovming, Jakway; Mrs. MasssLink; President Shaw, Treasurer Ttfilkins and Secretary Hannah* Absent: Mr. Berkey, Dr. Elliott The meeting was called to order at 5:00 ofclock P.M. immediately following the R.O.T.C. Military Review which was held in honor of the State Board of Agriculture. $200 added to; Home Econ. I : btidget• |2,187%50 pd." to Ann Arbor I Trust Co. ! Injury Max* Hammer i to Hort shed destroyed by fire. Comm. read from Mr. Far- 7-rell. $20,058.14 willed to College for loan fund. Approval of sale of one of Chester- field Jenisai ; lots. MISCELLANEOUS 1. Request for an additional $200 in the Home Economics Division budget to take care of the cost of the Marriage Lecture Course* 2/ Approval of the payment of $2,137.50 to the Ann Arbor Trust Company from the School of Music Revolving Fund for interest due during construction on the Music Building. 3. Report on time losr by Maxwell Hammer, Buildings and Grounds employee, who was injured - 203 hours at a total of $121.60. On motion of Mrs* Masselink, seconded by Mr. Brody, it was voted to approve the above item* SECRETARY IS 1 T MS At the invitation of Secretary Hannah, Mr. Byron Ballard, the college attorney, and Mr. Earl Cress from the Ann Arbor Trust Company appeared before the Board. 1. Report on the destruction of the horticulture storage shed by fire. 2, Communication from Mr. Arthur Farwell thanking the Board for the retirement pension voted at the last meeting* 3.. Report on the notification of the death of Frederick C* Miller and the availability of $20,058.14 in accordance with the contract approved by the Board November 23,'1931• This fund is to be used as a student loan fund for upper class students. On motion of M r/ Brody, seconded by Mr. Halstead, it was voted to accept the fund of f20,058.14 from the estate of Frederick C. Miller* 4. Recommendation from the Secretary as executor of the Jenison estate, that the Probate Court be petitioned to approve the sale of one of the Chesterfield lots for $1250*00• On motion of Mr, Downing, • seconded by Mr. Halstead, it was voted to approve the above recommenda- tion authorizing a petition to the Probate Court waiving notice of hearing and consenting to the sale of the lots in Chesterfield, :A