Minutes of the Meeting of the State Board of Agriculture February 22, 1940 1591 Present: Messrs, Akers, Berkey, Jakway, Meaner son; Mrs. Masselink; Dr* Elliott; President Shaw; Treasurer Wilkins; Secretary Hannah Absent: Mr. Brody The meeting was called to order at 10:05 A.M. Minutes of the previous meeting were read and approved. HESI&KATIQJMS AKD 1. Resignation of Frances Brown as stenographer in Agricultural Engineering Extension, effec- Resignations tive January 31> 1940. Miss Brown was married recently. 2. Resignation of Miss Virginia Jacobs as stenographer in the Department of Agricultural En- gineering, effective March 15, 1940. Miss Jacobs is to be married. '3« Resignation of -Mrs.- Mar dell Tompkins as Assistant in Research in Home Economics, effective March 31, I94.O. Mrs. Tompkins is resigning because of ill health. L. Resignation of Thomas E. Vichich as half-time Graduate Assistant in Physics, effective January 31, 1940* Mr. Yichich has accepted a position with the Kohler Company. 5* Appointment of Miss Ariene Bauerle as stenographer in Agricultural Engineering Extension at a salary of #1080 per year, effective February 1, 1940. Miss Bauerie will replace Miss Frances Brown whose salary was $ilA0 per year. Appointment s 6. Appointment of Miss. Alberta Martin as stenographer in Home Economics Extension at.-a .salary of #1080 per year, effective as of January 1, 1940* Miss Martin will replace Miss Mildred Kelson who was transferred to the Landscape Department. 7* Appointment of Miss Olga Ludwick as Assistant in Research in Some Economics at a salary of §100' per month for the six months from March 1 to August 31y 1940, payable from Experi- ment Station funds. Miss Ludwick will replace -Mrs. Tompkins whose salary was S17G0 per • • • ' y e a r* ' '. ; .• . '. ' • • '• • . ,' • . '. .. • '; • - • ' : • • .. : : ;' - • .- : • . ;• • . .. • . . :• 8. Appointment of Dean ^. Kuykendall as instructor in Journalism at a salary of $22?0 per year •for.'full time work on a nine months basis, effective March 20, 1940. This is a new position; 9» Appointment of Dayton D# McKean as a teacher of Speech during the six weeks Summer Session | ;-.| of 1940 at a salary of #400 for the period. ; 10. Appointment of Hyrtle Feeman as a special teacher in Education during the six weeks Summer ; I Session of 1940 at a salary of 1200 for the period, •• • • • . • • • • •' . • • •. • . • • . • . •. , .• ' ; • • • : ' • . : ' . • ' • . '• - ' • ' : • • • • : • • • ' '. ' . , • . •. . • j • • .' • •' • • .• • • • •• •• • • : ' • . ' ; . . • . j 11. Appointment of John T. East lick as a special teacher in Library during the six weeks summer ! \ session of 1940 at. a salary of $400 for the period/ 12. Appointment of Albert J. Huggett as.a special teacher in Education during the six weeks Summer Session of 1940 at a salary of $400 for the period. On motion of Mr. Jakway, seconded by Mr. Berkey, it was voted to approve the Resignations and Appointments with the exception of item 8, which is to be referred to a committee. Travel 1. Full expenses for 3. S. Froulx to go to Chicago to make arrangements for the student parti- cipation in the Midwest .Hotel .Show to be held on March. 26-29* Mr. Prculx has made the trip and is requesting expenses. 2. Mileage on one car and lodging for one night for Dean Einmons, Dean Huston, S. E. Crowe, E. R« Hunt, and J.J. Garrison to attend the National Convention of Progressive Education Associa- tion in Chicago on February 24; expenses to be charged equally to the budgets of the Dean of Applied Science and the Dean of.-liberal Arts. 3. Full expenses for H. C. Rather to confer with Wisconsin and Illinois station workers and company officials on sugar beet projects in Chicago; the trip to be made probably during the latter part of February. 4. First-class railroad mileage only for &.- £U Huby to attend the Photographer's Short Course At Kent, Ohio, on March. 6-9; expenses to be paid from the Photographic Revolving Fund. I I I I I ±592 Travel February 22, 1940 TPJWEL, continued i'5- Full expenses for Say Hut son to attend a meeting being called by the Federal Office of Ex- tension Work to consider trie grape berry moth and its control. The meeting will be held in | Cleveland, Ohio, on March 5 and 6. I 6« Mileage on one car and maintenance exvenses for C. E. Wiidon and R, Nelson to take a group of i students in floriculture on a study trip to Chicago and vicinity on March 8-10; expenses to be divided equally hj the Departments of Horticulture and Botany. : 7* Full expenses for R» £• Lint on and &• 0. Stewart to attend the fifth annual College Day at ; ; Bennett High School. Buffalo, New York, on March 12;. the Alumni Meeting in Buffalo on March 13; and the Alumni Meeting in Cleveland on March 14* 1939* Mr. Leversee has accepted a position in New Jersey. Appointments \ 2. Continuation of the appointment of Mrs. Marion Sohus as hostess at Rochdale House at a salary of f30 per month ($20.00 from house funds and £10.90 from chaperon funds), effective from January 1 to June 30, 1940. Appointment of John Stradian as Research Assistant on the Cooperative Norris-Doxey project at a salary of $150 per month, effective from February 19 to June 30? 1940; salary payable from unallotted funds of the Experiment Station. This is a cooperative research project between Michigan State College and the Lake States Forestry Experiment Station. Appointment of Clarence Beal as half-time graduate assistant at the W. K. Kellogg Bird Sanctu- ary for the remainder of the academic year, effective February 1, 1940. Mr* Beal replaces Gordon Leversee. •Travel Travel 1 e Full expenses f or L. R. Schoenmann to attend a meeting of t he Northern'Lakes S t a t es Eegional Committee at Madison, Wisconsin, on February 16; expenses t o . be paid from Conservation I n- stitute funds* 2. Full expenses for Dean Elisabeth Conrad to attend the meeting of the National Association of Deans of Women in St. Louis, Missouri, from February 20-24. 3* First-class railway mileage for Miss Mabel ?etersen to attend the meeting of the National Association of Deans of Women in St. Louis, Missouri, from February 20-24. 4« Full expenses for 7. W. Stack to attend the annual meeting of the i-nnerican Council of Guidance and Personnel Associations in St. Louis on February 20-24•' 1 22, 1940 1593 'S" REPORT, continued Travel, continued 5» One-way railroad fare and maintenance expenses for Ira Gould and car mileage and maintenance expenses for E. L. Anthony to appear on the program of the Midwest Creamery Association at South Bend, Indiana, on February 22. Travej 6. Full expenses for Hf C* Rather to appear on the program of the Washington Alumni Association in Washington, D.C., on February 22. Miscellaneous 1, Approval of the agreement with the Kellogg Company for the continuation of the research investi- gations on the nutritive value of dog rations. For services rendered by the College, the KelloggCompany-will pay #208.33 vev month for a period not exceeding one year beginning Janu- ' ':; '' a ry 1, 1 9 4 0. •• '. ; :. •• • •. ' : • '. . • •• : : ' :- • ;. ; •' : ; . " ' ; •: •• :\ \.'. : ; '• . ; • :.' ; : : •.. . • ' '• .. ;;' ; ; • / :, •' '•:• ;.; .-., : ;: .; :' •; ; ;. :' ; 2. Eeport that John S. Haitema, who was employed temporarily in the Department of Education at a salary of S50.00 per week/ completed his work on February 2. He taught classes for four.weeks, earning $200, 3- Authorization for Miss Ruth Wagner's title to be changed from Assistant in Home Management and Child Development to Instructor in Home Management and Child Development• 4. Authorization for the additional payment of $25 for the month of March for each of the follow- ing instructors in the Chemistry Department: H. C./Ohmen, S. W. S h e e l y E . E. -Winters., and. C. N. McCarty. These instructors are carrying the work of Mr. Gutekunst who is ill with pneumonia. 5. Authorization for the payment of an additional f100 per month from current funds to Dr. G. N. •Motts'and $100 per month less from "Experiment Station funds for each of three months of January February, and March 1940. Agreement - Kellogg Co* Resignation John Haitema Feb. 2- •; ;V; Change In t i t le Porch Wagner. > Additional ; 825.00 per mo for Ghmen3 biieex, win- ters ,McCarty G.N.- Motts salary Removal wart 6. Authorization for the expenditure of $5- for the removal of a wart by caustic .X-ray from Clifford! Cv. Eckel/s Eckel's heel. Mr. Eckel was injured from a defective football shoe• :heel. 7v Authorization for the advancement of S100 to Fay E. Remus, Employee of the imildings and Grounds Department, who was injured on November 12 and lost 459 hours of work* 8.- Authorization for the expenditure of not to exceed $50 for an operation for Herbert Thompson, Injury - i*'ay S. Hemus Operation .- a freshman wrestler. Mr* Thompson has a hernia which resulted from his exertion in wrest ling • I Herbert 9. Authorization for Mr. Wilkins to deposit an additional $272 in the Construction Account so t h at changes may be made in the radio broadcasting studios and in the t i c k et windows, and counters in the new auditorium. I Thompson [Add. $272 jConst.Acct* I Auditorium. On motion of Mr, Berkey, seconded by Mr. McPherson, it was voted to approve the P r e s i d e n t 's Report. I • M I S C E L L A N E O U S• ; • • • V ; •: . . . :; : •, • • .. ::" :. . . . ' ; • • : ;. • ; • ' :-; : • :' • •• .: . : • •• : .• : ', .• • •. • • • : • . • : '; : . '. • . : •: -: '• •. . - • .. " • • •; •: 1 1. Approval of an agreement with, the Standard Agricultural Chemistry Company of Hoboken, New Jersey; .'• whereby the Company w i ll pay the College $300 to be used for research work In connection with ! i n s e c t i c i d e s. 2. Change t i t le of C. D. Ball from Instructor in Physical Education and Associate Professor In Chemistry to Associate Professor In Chemistry and Coach In Tennis. \ ! Approval of ; .agreement •': . .Standard Ag. Cnemistry Title Ball changed to Assoc. Prof, in Chem. and Coach in Ten- 3. Request from uean isanmons for authorization to employ an additional half-time stenographer in the Department of Education. 4. Recommendation from the Athletic Council that Mr. Wilkins be authorized to make the necessary adjustments where overdrafts occur In the accounts of the Athletic Association. 5. .Eecommendation that the Third Annual National Collegiate Athletic Association Cross-Country meet to be held at the College on Monday, November 2p, 1940,, and that the expenses of approxi- mately Vf250 be paid by the Athletic Association. The N.C.A.A. will pay for the trophies and ,• :. m e d a l s. : ; . . : : : : ; : ' :: • :;' . .: ' • ;' ;' :' • . • ' .; ; •: ' '' :'. -: • • • '; ' :. ; • '. ; ;• •: ' : ': : . : •. ':.' • • ' ' '. : : ' : ' -. • •: • :- ":.: 6. 'Recommendation from the Athletic Council that the College guarantee expenses of approximately $400 and serve as host school for the Central Collegiate Conference Indoor Track and Field Meet on March 8 and 9, 1940. 7. Recommeridatiom from the Athletic Council that the following'accounts be increased In appropria- tion to be taken from surplus funds of the Athletic Department: §200 Freshman Football Cross Country loO Central I.C.C.. Cross Country 110 1000 New Account—Field House 8. Authorization for the expenditure of about §50 for a nose operation for Harold Fritz, a varsity boxer who', has had his nose injured in boxing on several occasions. I Employment \ I time sten.Ed. accts. iith. ASSOC. Cross count. I College to [guarantee ex- ipenses. of ;~>40C itrack . _ & field [Transfer of j accounts in : ;Athletic \ Department• :pp nose GDeratioii 01 1 I I • 1 MISCETT.ANSOUS, continued Injury E» Remus 9/ Request from Fay is. Remus, employee of the Buildings and Grounds Department, for $252*45 as compensation for time lost "because of an 'injury to his hand due to a faulty switch on. the food chopper equipment in Campbell Halle Of this amount $100 has ^oeen advanced to Mr* Remus (see Presidents Report}• Additional • 130*00 for 10• Request for an additional appropriation of v>30 for the WPA Museum project• This amount Museum proj. should complete this yearTs work. February "22, 1940 Committee to \ talce care o fH transfer of ! college i lunas, etc. i2 Addition to : jfarmersT Wk«: -i budget, Surplus i Rackham furfs to be in- vested. Recommendation from Mr. Wiikins that a committee be appointed to take care of the matter of transfer of college funds or investments in new accounts. Recommendation from Bean Anthony for the transfer of SI,222*54 *o the Farmers' Week and Exhibits budget to reimburse that account for expenditures on the dynamometer. •Recommendation from Mr. Wiikins that the College invest the surplus Rackhsr- funds due to the calling of the dormitory bonds in Oakland County bonds at par. They are to pay 3'pez* cent and.will be due in 1954, 1955» 1957 and 1959• ! Ill i On motion of Mr. McPherson, seconded by Mr. Berkey, it was voted to approve the above Mis- Audit orium and Gymnasi- uKi Field House bonds to be re- financed. Mr. Sari Cress of the Ann Arbor Trust Company appeared before the Board to discuss the possi- bility of refinancing the outstanding bond issues on the Auditorium and Gymnasium Field House, Mr. Cress suggested that he thought it might be possible to refinance these issues at a re- auction in interest rate from 3s$ ^° 3$3 and sell the new issue at 101$ of its face value. ; On motion of Mr. MoPherson, seconded by Mr. Berkey, it v/as voted to approve a formal resolution authorizing Mr. Cress to investigate the possibility of such refinancing and authorize him to \ secure the best coimnitments possible on a refinancing program.at an interest rate of not to ex- ceed yf0, the bonds to be sold at not less than 101$ of their par value and to be retired serially [ over an 18-year period. It is understood that if this program can be worked out a special Board I meeting may be held to authorise this refinancing so that the bonds may be called at the next I callable date ivhich is April 1 and 15• \ RESOLUTION EMPLOYIrJG AJMN ARBOR TRUST COMPANY AS FISCAL AGEKP WHEiiEAS, The State Board of Agriculture, of the State of Michigan, will have outstanding as of April 1, 1940, the bonds hereinafter designated, tc-wit: 1. Michigan State College of Agriculture and Applied Science Auditorium Bonds of the face value of Four Hundred Ten Thousand Dollars ($410,000.00) which, bonds hear date of October 1, 1938? bear interest at the rate of three and one-half per cent \3zf°) per annum, payable semi-annually, and are "Bailable on any interest payment date at their face Yalue plus a premium of one per cent (!$}:. and •2. Michigan State College of Agriculture and Applied Science Auditorium Bonds3 Series II., of the face value of One Hundred Fifty-five Thousand Dollars (S155,000.00) 3 which bonds bear date of April 1, 1939> bear interest at the rate of three and one-half per cent (3g/&) Vex annum, payable semi-annually, and are callable on any interest payment" date at their face value plus a premium of one per cent [!%);.' which bonds were issued and sold to provide funds, which when taken together with grants from the Federal Emergency Administration of Public Works, would be sufficient to pay all costs incidental to the constructing, furnishing and equipping of the new Auditorium on the campus of Michigan State College of Agriculture and Applied Science; and WEEESAS, The State Board of Agriculture will have outstanding as of April 15; 1940, the bonds hereinafter designated, to-wit: 1. Michigan State College of Agriculture and Applied Science Gymnasium and Field House Bonds of the face value of i'our Hundred Forty-two Thousand Dollars .($442,0.00.00) , which bonds bear date of October 15, 1938, bear interest at the rate of three and one-half per cent {30*} per annum, payable semi-annually, and are callable on any interest payment date at their face value plus a premium of one per cent (1%); and 2. Michigan State College-of .Agriculture and Applied Science G-ymnasiuiri and Field House Bonds, Series II5 of the face value of One Hundred Seventy-five Thousand Dollars ($175,000.00}, which-bonds bear date of April 15,1939, bear interest at the rate of three and one-half per cent (3g$) per. annum, payable semi-ann&ally, and are callable on any interest .payment date at their face value plus a premium of one per cent tl$): which bonds were issued and sold to provide funds, which when taken together with grants from the Federal Emergency Administration of Public Works, would be sufficient to pay all costs in- cidental to the constructing, furnishing, and equipping of the new Gymnasium and Field House on the campus of Michigan State College of Agriculture and Applied Science; and at a lower rate of interest, -which will result in a substantial saving to this Board; and it . appears that it nay be possible to refinance said outstanding bonds "iVEEREAS, it appears that if The State Board of Agriculture is to refinance said outstanding bonds, it will be necessary that it borrow, through the issuance and sale of its bonds, a sum, not to exceed One Million One Hundred Eighty-two Thousand Dollars •($1,182,000.00)', to pay the costs incidental to the refinancing of the designated outstand- ing bonds; and February 22, 1940 £595 MISCELLANEOUS, continued • • ": ': • 14. (Continued) CdEREAS, it seems desirable that the Ann Arbor Trust Company, a Michigan Corporation, of Ann Arbor, Michigan, be employed as fiscal Agent of The State Board of Agriculture in connection with obtaining a loan or loans, which shall not exceed the aggregate principal amount of One Million One Hundred Eighty-two Thousand Dollars (f 1,182,000.00} , for the pur- pose of providing funds to redeem the outstanding bonds above designated and. to pay all costs incidental to such refinancing, under the terms and conditions hereinafter set forth; NOW, THEREFORE, BE IT RESOLVED. BY "THE STATE BOARD OE AGEICIJLTIIRE that Robert S. Shaw, President of Michigan State College of Agriculture and Applied Science, and John A. Hannah, its Secretary, be and they are hereby authorized and directed to enter into an agreement with the:Anii; Arbor Trust Company, in behalf of The State Board of Agriculture, :employing said Ann Arbor Trust Company as Fiscal Agent to negotiate a loan or loans in an amount not to exceed One Million One Hundred Eighty-two Thousand Dollars ($1,182,000.00}, through the issuance and sale of bondsv to provide funds to pay the costs incidental to the refinancing of the out- standing bends above designated, and to procure all necessary commitments, legal opinions and rulings, to draft all necessary instruments, etc., incidental to the obtaining of said loan orj loans, and to cause to be printed, at its expense, the necessary Trust Agreement or Agreements and the bonds to be issued thereunder. Said bonds, when issued shall be sold at a price of not less than one hundred one per cent (lOlfo) of their face value 5 shall bear interest at a rate of not more than three per cent \jfo) per annum, and shall mature serially over a period of years not to exceed eighteen (18) years; and said bonds shall be secured by a pledge of fees to be charged each student attending Michigan State College of Agriciiiture and Applied Science, as part of his tuition fee, for the use and privileges afforded by said Auditorium and said Syjpjiasiiim and Held House. BE IT MJETHEH EES0L"VSD that any agreement entered into with said Ann Arbor Trust Company shall contain a provision that said Ann Arbor Trust Compaiiy shall not consummate axiy loan without first obtaining the writ ten approval of the terms and conditions thereof, executed by the above designated officers; and that said agreement shall also provide that The State Board of Agriculture will pay to said Ann Arbor Trust Company, and said Ann Arbor Trust Company will accept as fiill compensation for its services as ^Fiscal Agent 3 a sum. eaual to one per cent (1/b) of ar^y loan of loans accepted by said Board, upon the consummation of the same and from the proceeds thereof; and that said Ann Arbor Tmist Company shall not re- ceive any compensation if it shall be unable to obtain a loan or loans satisfactory to The State Board of Agriculture. 15. The President reported the death of Professor Lewis L. Richards, head of the Music Depart-' ment, on February 15, 1940. On motion of Mr. Berkey, seconded by Mr. McPherson, it was voted to authorize the Secretary to prepare a suitable resolution on the death of Professor Richards to be made a part of the per- manent records of the State Board and a copy forwarded to the widow. Resolution on death of Profes- sor Richarcfe • ESSOLuTlON OK THE DEATH .OF EROEESSOR LEWIS RICHARDS '•• : : ; February 15, 1940 MIEPLEAS, Almighty God in His divine wisdom has seen fit to remove from our midst Lewis Loomis Richards who has "oeen associated with Michigan State College since September 1, 192?, as Professor of Music and Head of the Music Department; and WHEREAS, his department has attracted the attention cf the music world by •its•accomplishments in training-musicians,, in providing facilities for proper training in music appreciation; in the development of the work in rural school music throughout the State and in participating in the planning and construction of the splendid music.building recently completed; and liVHEESAS, the death of Professor Richards, is an irreparable loss to Michi- gan State College, its students, aluirmi and friends and his upJbimely passing is sincerely regretted by the adiainistrative officials of Michigan State College and the members of the State Board of Agriculture; NOW. .TEEEEFOBS,: BE. IT PJSSOL"VED by the State Board of Agriculture at its meet- ing en February 22, 1940, to hereby express to the widow and family the sincere sympathy: of the State Board of Agriculture in their bereavementV It is ordered that this resolution shall be spread upon the permanent records of the State Beard of Agriculture and that a copy be'forwarded to the widow. On motion of Mr. McPherson, seconded by Mr. Berkey, it was- voted to empower the President to act for the Board in making such arrangements and adjustments as are necessary in carrying on the-work of the Music Department for the balance of the present year* 16* President Shaw presented several petitions to the Board suggesting that the Music Building be named after Professor Richards.: On motion of Mr. Berkey, seconded by.Mr. Jakway, it was voted to defer action on the above matter Petitions were pre- sented suggesting naming of Music Bldg. after-Mr. Richards. i i i i i ' : • ! ,' • . .r ; . .. . ;.... ; . • 1596 MIS.C£LLAI\iEOUSv continued February 22, 1940 17•. Professor. .Crowe, chairman of a -special committee on fees consisting of: E* • L* Anthony, L. C. Emmons^ H,• B. Dirks,. R. C. Huston, Elisabeth Conrad, Fred T, Mitchell, C. 0* Wiikins"~and J. A, Hannah, appeared before t he Board with, t he recommendation of t he committee as follows: Recommen&a-' tion of spe- cial commit "G ee on fees for increase in student fees. The committee recommends t he following changes in t he general course fee and student a c t i v i ty fee: 1. A student who is a legal resident of the s t a te w i ll pay a fee of #4.0.00 per term, effective for a ll students at the beginning of t he f a ll term, 1940. 2. A non-resident will pay an additional fee of §20.00 per term, effective for new students at the beginning of the fall tern, 1940• I 3» The present. non-resident fee of §10.00 per term will remain in effect for a ll non-resident students, matriculated before fall term 1940, until the beginning of the fall terra 1943« 4. The College furnishes the following extra-curricular services: a. Health Service b. Admission to ail regularly scheduled athletic events c» Music and Lecture Course program d. Forensic program e. Student OrganizationsT Activities sponsored by the Student Council and Associated Women Students f• Union Building facilities I ; " : ; • ; The following fees are discontinued: 1. General Activity fee of S6.6O 2. Graduation fee of ^5*00 : The committee recommends that it be authorized to determine the sentiment of the whole, student body relative to the assessment of an additions.! fee for the sup^rt of the State News.. This expression will be obtained from the entire student body during the spring quarter registration period and will be presented to the students on the basis of: An assessment of 50 cents per term for three issue per week; An assessment of 35 cents per term for two issues per week; or Eo fee, - the State Nev;s to be placed on a voluntary Subscription basis. On motion of Mr. IvIcPherson, seconded by Mrs, Masselink, it was voted to approve the above recommen- dation of the Committee on Fees. COffilTTEE REPORTS The committee appointed at the last heard meeting consisting of ^resident Shaw, Mr. Alters, Mr* Brody, Mr* .McFherson, Mr. Wilkins and the Secretary recommend the following schedule of prices for the use of the nev; auditorium on the campus: It is suggested that the College retain control of the ticket windows, ticket takers, ushers and checkroom services for all events scheduled in the auditorium. The large auditorium will require two ticket sellers, six ticket takers and approximately 36 ushers for a reserved seat performance. At a non-reserved seat performance the number of ushers can be reduced to 28. The theater will require two ticket sellers, four ticket takers and at least eight ushers. The Music Building auditorium requires two ticket sellers, four ticket takers and 10 ushers. SUGGESTED PRICES Large Auditorium Approval of schedule of prices for use of new auditorium, music aud. etc. on the campus. A ll Dances - • - - - . - • - - . - - - . - - - . - _ . - • _ - - - _ _ • -_ -- A ll u s es of l a r ge A u d i t o r i um by o u t s i de g r o u ps - C o l l e ge c o n c e rt a nd l e c t u re s e r i es - C o n v o c a t i o ns and e v e n ts w i t h o ut - t i c k e ts - - - - - - - - - - - - - - - -- - _ _ _. _ _ - 1 0 0 . 00 - § 3 5 0 * 00 350•OOi - . 1 5 0 . 00 Theater A ll performances where tickets are required - - - - - - -- Performances where no tickets a re required -65*00 50*00 Music Building; Auditorium Performances with tickets P e r f o r m a n c es w i t h o ut t i c k e ts - - - - - - - - - - - - - - -- 25*00 4O.OO On m o t i on of Mr. McPherson, d a t i o n* s e c o n d ed by Mrs* M a s s e l i n k :, it was v o t ed to a p p r o ve t he a b o ve recommen- COMMITTEE REPORTS, continued 2. The Retirement -Committee recommends to the Board the retirement of the -following persons as of September 1,. 194-0, in accordance with- the retirement program of the institution: February 22, 1940 1597 Name C./.W. H. T. E. F. Anna L. F e r le "P. Hibbard Chapman Darlington Eversole p Department Jrhysics Botany An. Pathology Registrar1s Botany JJate of Birth 9/10/74 6/23/75 5/7/75 3/27/75 4/2/75 Date Employed- 1/1/07 8/1/14 9/1/30 10/1/14 9/15/11 Salary 84500 3300 1020 2000 3300 Annual Retirement Pension . $1500 874 480 520 1044 otion o? Mr. McRfcierson, .recommendation of Retirement Gomniittee. seconded by Mr. J.akv/ay, it was voted to defer action on the above' P WA I T E MS '. :;: . : • . . :- • , : • ; •. .' •• : . •. •' : . ,: : ' • •! : .• .' • :"; . •; ,; ; • ; ; •• . ;. ;• . ; •; ' : ': : :- : • • •. ' • : .:- , : ,- . . : . ' • • •• • : .. ,j: • ; . ; • ; • : • ; . . •' !• All the members of the Board by written vote approved a transfer of funds from the revolving account of the a t h l e t ic department to the PWA construction account of the G-yianasium and Field House-to.-make' possible the construction of a wall. The amount of money transferred was 1 . ."; • • . • , . •• : . ";•.; ; • • : "• :: :.- V: . :: ; -f : . ' :/ :' : . -. ; ; : : .; ;". . , . • 8. : 3 8 7 5 7 : - , The Committee of the Board acting for the f u ll Board has .taken; the following actions on the PWA dockets: 2. Accepted for the Board Contract Kb.. S on the Music Building as complete, being the furniture furnished by the J. :W. Knapp Company and extending the completion date on this contract from December 2, 1939 to February H, 1940. Accepted the Music Building as entirely completed and authorized the Comptroller to make.. final settlement with the Various contractors when the PWA grants have been received so that there are sufficient funds to make this possible. A. 5- 6. Approved certain changes in the specifications for the construction of the ticket windows and counters to accoiaodate ticket vending machines in the Auditorium at an increase in the con- tract price of S24I.QO. Approved a change in the specifications covering the type of linoleum to be installed in the studios of lAKAR in the Auditorium at an increase in the contract price of §31.00. Accepted the final delivery of equipment made by the Randolph Surgical Company for the Olin Memorial Health Center. Some of the original material did not meet the specifications and it was necessary for the contractor to replace these items which have now been received. 7* Accepted Olin Memorial Health Center as completed and approved final payment to the various contractors when the final PWA grants have been received so that sufficient funds are avail- • . a b l e. •: • . ' ' ' ;' '. • • ' • •. . • • . • • " ' . •; • ' .: : : : :• : •• ' • '; .' . ' ' \ • '. • • ' . ; '. ; , •' : ; •' : Approved a change in the specifications in ticket windows at the Field House at an Increase in the contract price of §36.30. Approved a change in the specifications covering the ceiling over the swimming pool in the 'Gymnasium, at an increase in the contract price of $322.48* 8. 9* • 1 0. Approved the specifications covering the construction of a wall, extending from the southwest' corner of the Field House and enclosing an athletic field that becomes a part of the Gymnasium Field House athletic plant at an increase in the contract price of Sp7>694»Q0* S a il -_Gym. H e ld House 87,60^.00 On motion of Mr* Berkey, seconded by Mr. McPher-son, it was voted to approve the PWA items, ITEMS 1. Dean Anthony and Professor Hudson recommend to the Board the renewal of the lease on the Toolan property consisting of approximately 20 acres for .a.sew five-year period continuing at the present rate of $100.00 per year. The present lease expires April 1st. The present lease expires April 1st. The present lease does not contain a purchase option. On motion of M r, McPherson, seconded by. Mr* Berkey, it was voted to approve the lease at $100.00. per year and to authorize the Secretary to secure'the best possible-purchase1 option on this pro- perty, subject to Board approval. 2. Dean Anthony and Professor Hudson recommend the renewal of the lease on the Liary Haimnond farm | at the renewal rate of #200.00 per year. This farm consists of 66 acres adjacent to the county poor farm near our river farm and has been leased for a. five-year period at that rate. It has \ been used by the Ardjsal Husbandry Department for a summer'pasture. The present lease expires j ; April 1st. On motion of Mr. Berkey, seconded by Mr. McPherson, it was voted not to renew the above lease. : 3. On February 12, 1940, the northwest wing of the girls' dormitory of the 4-H Club camp at j Chatham caved in completely due to the snow load. Report from Mr* Wells and Mr. Rood has beenj received with some pictures showing the situation. . ]• Action de- ferred on reconiinenda- tions of the Retirement Committee. t r a n s f er of funds for construction of wall arou- nd Gym & •• F i e ld House. Acceptance Cont. NQ. 8 Music Bidg. Acceptance of e n t i re Music dock- e t. Approval changes t i c k et win- dows" - Aud. Change in type of l i n- oleum; WKiffi studios. Acceptance equipment from Randolph for Hospital Acceptance of e n t i re hosp. docket App. change t i c k et wind. Field Hse. App. change ceiling over swimming pool Approval of lease on Toolan pro- perty: •-:. purchase option to, be secured. Approval of renewal of lease on Mar^y Hammond Farm' I I I I I 1598 Coirmilttee of j Mr •Hannah., ! Mr. Brody & ; Mr. ^cPherson; to investigate matters at "\ Club Csmp at i ; Chatham. .At.t. Gen.rules 5a. has auth. ! to sell prop-' erty given it; :j in trust, Approval of transfer of ^14,917.21 to Vf^A acct. February 22, 194-0 'S ITEKS, continued 4. Dean Anthony and Mr. Kettunen .recommend certain improvements and landscaping items about the 'A-II.Ciub Camp at Chatham at approximately $1,000.00. (This recommendation preceded the date of the snow damage*) On motion of Mr. Berkey, seconded by Mr. McPherson, it was voted to authorize the President to appoint a committee to investigate the matter in items 3 -'&& U and report at the next meeting. The President appointed the following Committee: Mr. Hannah, chairman; Mr. Brody and Mr. McPherson* 5. Opinion has been received from the Attorney General which can be summarized as follows: "It is our opinion that the State Board of Agriculture has authority to sell real property given it in trust and use the funds derived therefrom in accordance with the 'terms at the tine the gift was accepted11. 6. The VJPA project in operation on the campus is out of funds. It Is necessary that sufficient funds be appropriated to keep it in operation, to July 1st. If it is continued on the present basis, it .will require a total of ^14,917*21. This will include the purchase of sand, grave^. and cement to make possible the completion of the paved roads around the Audit or ium includ- ing the extension of Farm Lane to the new bridge, extending the Y east of the Auditorium to enclose the island and the service drive on the south side of the building. It also includes the paving of the service drive from west of Practice House No. 6, to the service entrance of Campbell Hall running south of Mary Mayo Eall and connecting with the paved drive to the rear 01" the Weather Bureau. It also includes all of the sidewalks around the new Auditorium and the sidewalks required around the Gymnasium and Field House - a total of 3&?5O9 so. ft. of roadway and 62,811 sq. ft. of sidewalk. The farm drains, general landscaping and other improvement work will continue on the present basis. Cominunica- | tion from \ Reniger re: use of And. \ Sec. author- ; ized to in- j dicate to interested real estate agencies, in re: sale'of i Jenison bus. i property. j On motion of Mr. McPherson, seconded by Mr. -Berkey, it was voted to approve the transfer of S14,917*21 from the reserve fund to the iVPA account. 7- Communication from the'Reniger Construction Company relative tc'the use of the Auditorium prior.to its completion. 8. The Secretary, as executor of the Estate of Fred C. Jenison recommends that he be authorized to Indicate to interested real estate agencies that the College might consider the sale of the Jenison business property at the corner of Washington and Ottawa Streets at a figure of S300.000.00. On motion of Mr.- McPherson, seconded by Mr. Berkey, it was voted to approve the above recommenda- tion of the Secretary. Approval of \ sale of Jen-• ison lot in ; Chesterfield to I\*rs. Cooper. : i 'Mr. Eolbrook: appeared be-\ fore Board ; re: claim \ pending by bales Tax \ Conim. agai nst State College Bookstore. i 9- The Secretary, as executor of the Estate of ifred C* Jenison, reports that Mrs. iii. J. Cooper - of East Lansing offers $1200 cash for lot 362 In Chesterfield Hills No. 3* " This lot has been appraised at #14.00. However, three feet off one side are to be deeded to Harry Hittle in accordance with, an agreement made by Mr, Jenison prior to his death. On motion of Mr. Berkey, seconded by Mr. McPherson, it was voted to approve the sale of lot 3&2 in Chesterfield to Mrs. E. J. Cooper at S1200 cash net. 10. Mr. Carl T, 'Eolbrook, Assistant Attorney General in charge of sales tax matters appeared before the Board to discuss the claim pending by the State Sales Tax Commission against the State College Bookstore amounting to $ll,6O3«ll» After considerable discussion Mr.• • Eolbrook agreed to arrange an opportunity for Mr. McPherson and the Secretary to meet with the Sales Tax Commission. The meeting adjoiarned at 3:30" H.M. President Secretary