Board of Trustees Meeting Minutes – 1900 [Begin page 365] Board Meeting – Jan 10, 1900. Hotel Downey Lansing_ 8:00 P.M. Present. Pres. Marston, Messrs. Monroe, Allen, Watkins Pres. Snyder and the Secretary. Minutes of previous meeting read and approved. [Prof. Vedder – Europe.] Pres. Snyder presented request of Prof. Vedder to be allowed to spend the next Summer vacation in Europe. On motion of Mr. Allen request was granted. [College Paper] Pres. Snyder presented request of certain students to establish a new college paper or to be given control of the M.A.C. Record . Referred to President and Secretary to report at next meeting. [Dairymen's Assoc.] On motion Pres. Marston was authorized to write the State Dairymen's Association to hold their annual meeting at the College in February 1901 and to assist at that time in the dedication of the new dairy building. [End page 365] [Begin page 366] [Maj. Walton degree.] Pres. Snyder presented an adverse report from the faculty on the request from Congressman Crump that the degree of L.L.D. be granted Major Walton. On motion the Board adopted the recommendation of the faculty. [E.S. King & A.W. Moseley.] The committee on employees reported the election of E. Sylvester King as instructor in English at a salary of $70000 per year and rooms. to take effect Jan 1 1900. Also the appointment of Alexander W. Moseley as assistant professor of mechanical engineering at a salary of $130000 per year. to take effect Jan. 1. 1900 On motion the action of the committee was approved. [H.E. Smith] On motion H.E. Smith was allowed $7500 for extra services during the past term, arising from the resignation of Mr. Westcott. [Extra help] On motion of Mr. Allen, Pres. Snyder was given power to employ extra help in his discretion during the present college term. Pres. Snyder presented certain recommendations of the Supt. of Institutes. Referred to committee on Institutes. Mr. Monroe from that committee recommended that L.H. Bailey of Cornell be secured as lecturer at the Round-up institute. [Itemized stmt from Supt Smith] On motion of Mr. Watkins, the Supt. of Institutes was requested to furnish an itemized statement of the receipts and disbursements of the institute fund for the fiscal year ending June 30, 1899. [$500 to Inst Societies] Mr. Monroe recommended that the amount of $500 be appropriated to each county institute society for the purpose of securing the attendance of the secretaries at the annual round-up, each secretary to receive this amount of $500 toward defraying his expenses at said round up. [End page 366] [Begin page 367] Pres. Snyder presented certain recommendations from Prof. Mumford which were referred to the Farm committee. [Shorthorn bull] On motion, Prof. Mumford was emplowered to dispose of the Shorthorn bull now at the head of the College herd and to purchase in his discretion a bull for temporary purposes. Pres. Snyder presented certain recommendations from Prof. Smith relating to special sugar beet course. [Sugar beet course] On resolution a sum not to exceed $22500 was appropriated for the purpose of carrying out these recommendations. [Dir. Smith's report.] Director Smith presented the following report: "To the President and Committee on Experiment Station _ I was directed some time ago to prepare a report on the Grayling sub station. I asked for an extension of time in that matter and now report that the outlook seems most promising to me along the following lines: As a matter of fact, the small area donated to the College by the Michigan [illegible in original] represents the poorest soil to be found in Crawford county and does not fully represent that great section as a whole. Our experiments have brought forth negative results only. In the future, of necessity. all cultural experiments on that specific area will show that those sand barrens are not adapted to cultivated crops. We shall be compelled to abandon for the present all attempts to grow cultivated crops on that station because the negative or at best, indifferent results we shall obtain will but anger the local population and deceive people elsewhere, thus doing the state an injustice as our past work at that station has already done. I have conferred with the state officers and with the people interested in that section of the country, frequently and carefully of late and am wondering whether the College would be willing to undertake some experiments with live stock on some of the typcial tracts of land owned by the College. The consensus of opinion among those with whom I have conferred, is that the sole hope of [End page 367] [Begin page 368] the great region including the sand barrens and scattered through them limited areas of good clay loam, is the pasturing of live stock through the summer. with the carrying over of the breeding stock only sending the young stock to the southern part of the state for final fattening. Does the College want to go into any work of this kind? Under what auspices and in what way? I can see at present no outlook for experimentation otherwise in Crawford or adjacent counties. I repeat that any attempt on our part to grow crops on the misrepresenting station at Grayling can bring forth no fruit other than disappointment. I desire a conference with the committee at this meeting of the Board if possible. Respectfully submitted – C.D. Smith. Director." The report was referred to the Experiment Station Com. [Secy's business report] The Seretary presented the following business report: "M.A.C. Jan'y 10. 1900. To the Honorable State Board of Agriculture. Gentlemen: December 31, 1899 closed the first six months period under the new system of accounting, adapted by the Board to take effect July 1, 1899. The principal changes of the new system as you will remember were three in number: First, ordering strictly by the requisition system. Second. giving the departments credit for receipts. Third. giving the departments credit in succeeding six months periods for balances remaining at the close of any six months period. The following abstracts from the books in my office at the close of business December 31, 1899. make a complete showing of the practical workings of the new system. First the amount of available funds due the College from the state treasurer plus the amount in College treasury Dec. 31, 1899 was $4602609. This amount exceeds the same balance of June 30, 1899 by $1731047. [End page 368] [Begin page 369] There should however be taken into consideration in this statement the fact that on July 1 we received $2500000 in one lump sum from the Morrill Grant. Crediting the coming six months with one-half that amount – $1250000 and deducting the same amount - $1250000 from the before mentioned increase, will leave the net increase of available funds for the past six months $481047. It is interesting in this connection to note that this is the first time since June 30, 1896 that an increased balance has been realized. On June 30, 1897 the shrinkage for the preceding year had been $134201 _ June 30, 1898 this shrinkage was increased by $318797 and June 30, 1899 it had been increased again by $5321.41 or a total for the three years of $9851.39. It will be seen that nearly one-half this shrinkage has been replenished during the past six months, a matter of considerable importance in view of the rapidly increasing attendance and consequent certain increased expenses. In order to show the effect of the new system upon the departments. I present herewith a tabulated statement of comparisons for the corresponding six months periods for the five years beginning with 1895 and ending with 1899. Farm Dept. Receipts – 6 mos. period: 1895 - $1038.73 6 - 1318.23 7 - 1666.15 8 - 2010.19 9 - 3483.36 Hort. Dept. " " " " 1895 - 821.66 6 - 778.21 7 - 502.10 8 - 500.24 9 - 1365.52 The net cost to the college of these two departments for the six months period for the same five years was respectively as follows: 1895 $1722.52 6 1834.72 Farm Dept. 7 2851.18 8 1533.20 9 1303.91 [End page 369] [Begin page 370] It should be born in mind in connection with the last item that for 1899 – that $36000 being the salary of the herdsman and one-half the salary of the farm foreman for this period – has been charged against the department for the first time in its history. For a fair comparative statement, this amount should be deducted from the amount $130391 making the balance $94391. 1895. $694.94 6 1086.29 Hort. Dept. 7 1396.01 8 1409.81 9 391.93 It is also of interest to note that the "M.A.C. Record" is for the first time in its history, upon a paying basis. The following is a complete statement of the balance of the "M.A.C. Record" fund for each six months period since it was established: June 30, 1896 Excess of disbursements over Rec. $904.88 Dec. 31, 1896 " " " " " 847.59 June 30, 1897 " " " " " 559.35 Dec. 31, 1897 " " " " " 681.33 June 30, 1898 " " " " " 329.06 Dec. 31, 1898 " " " " " 268.55 June 30, 1899 " " " " " 459.36 Dec. 31, 1899. _ _ Profit ______ __________ 131.93 In accordance with the resolution of the Board I submitted the matter of having right of way on College premises to the D.G.R. W. R.R. Company to the Auditor General. He decided that all rights of the College would be protected in the lease submitted to the Board at its last meeting, referring in his opinion to Act 6271 of the new compiled laws. In accordance with this opinion the aforesaid lease has been duly executed and entered into between the State Board of Agriculture Per. T.F. Marston, president and A.C. Bird, Secretary and the D.G.R.W. R.R. Company per Chas. M. Heald President. [End page 370] [Begin page 371] I would again call attention to the fact that nothing has yet been done regarding the matter of telephones for the departments" Referred to special committee consisting of Messrs. Watkins & Monroe. "In my last report I stated that I had received assurance from the Auditor General that sufficient funds would be available for the continuation of the work on the new women's building. In a succeeding communication from the Auditor General to my office this assurance was revoked and we have been unable to obtain funds to this date. The tax levy is now being reserved by the state treasurer and I was this morning informed by the state accountant that we might draw $2000000 at once upon said account if we so desired. Necessary steps have already been taken to do this. Owing to the fact that certain payments were necessary on the new building to the amount of $800000, I made arrangements with the bank whereby an overdraft would be allowed , not to exceed $500000 and for a period not longer than thirty days, thinking that this would be sufficient for our needs. I am glad to report however, that the overdraft was reached more than $350000 and that it has not extended longer than for a period of ten days. My understanding is that the bank will deduct the same rate of interest, viz. 2½ per cent. that it allows on daily cash balances. I have received several communications from College Trespass Agent Skeels emphasizing the necessity for his having greater authority in the matter of collecting small trespass items. I understand that the present ruling of the State Land Commissioner is that Mr. Skeels can have no such authority. These communications from Mr. Skeels I have with me and will read to the Board at its request. The following matters of needed repairs and improvement I have talked over with Supt Lohman and the estimates given have been made by him. First, the residents on the second floor of Howard Terrace have requested that some means be supplied whereby they may elevate the cistern water to their [End page 371] [Begin page 372] rooms. To do this for the entire terrace will cost practically $25000. Second. A new survey is needed for the water mains on the grounds owing to the fact that the present water pipes are in bad repair and deemed unsafe to connect for the supply for the new women's building. Mr. Lohman suggests the laying of a six inch cast iron water main from the Bath House to Williams Hall. there to connect to all branches and to be continued by a five inch main to the library and the south-east corner of the women's building. thence continuing to all hydrants by four inch pipes. The distance is 1000 feet and the estimated cost $70000. Third, the question of heating the new womens building will involve first a five inch supply pipe from the boiler house to said building and a two & one-half inch return pipe. Estimated cost including labor $2000. Fourth. The new creamery building is 500 feet distant from the main pipe and will require a two and one-half inch return. Estimated cost $45000. Fifth. These items raise the question of increasing the capacity of the steam plant. I quote from Mr. Lohman's report to my office: "The boiler house is in bad shape and too low for proper ventilation. Four of the boilers are nearly worn out. I would suggest that a couple of old boilers be bought and housed as cheaply as can be done to make them safe for the present, not to exceed including housing $100000. This will solve the problem for the next four or five years after the lapse of which a sufficient appropriation should be asked for to build a new boiler house and install new boilers and engines of capacity sufficient to also furnish power for the electric light plant. Sixth. The location of the paint shop is inconvenient leading to much loss of time in going to and returning from same and preventing the placing of this work under the control of the head carpenter. If the present paint shop, located in the rear of Abbott Hall, could be moved to the rear of the carpenter shop, I think the cost of moving same would be more than paid in a single [End page 372] [Begin page 373] season. Estimated cost $5000. All of which is respectfully submitted. A.C.Bird, Secretary" All matters in above report referring to repairs or new construction were referred to committee on buildings and college property. [Prof. Mumford – barns.] Prof. Mumford was authorized to visit such barns as he may desire for the purpose of completing plans for the new farm barn at the College. [Plans. farm barn] The plans submitted by Supt. Lohman for the new farm barn were referred to the farm committee with power to approve. [Plans for dairy b'ld'g.] On motion, Supt. Lohman was instructed to prepare plans for the new dairy building in consultation with and under the direction of Pres. Marston. Profs. Smith and Mumford. [Bill of Phi Delta S.] The secretary presented the bill of the Phi Delta Society for damage done to their rooms by installing the new heating system. Referred to committee on buildings and College property. The Secretary presented the following communication from the Attorney General to the Auditor General relating to the authority of the State Board of Agriculture to use surplus current expenses College funds. [Atty General's comm'n.] "Lansing. Jan. 5. 1900. Hon. Roscoe D. Dix Auditor General. Capitol. Mr Dear Sir: Referring to your favor of recent date enclosing voucher No. 59565, showing payment by the Agricultural College of $66.84 for stock purchased for building a coal shed, you request my opinion as to your authority to audit this voucher under Section 1207, compiled lows of 1897. and you ask further [End page 373] [Begin page 374] questions involved the authority of the Board of Agriculture to incur expenses out of the current expense moneys. The mater which you present involves more or less of a review of the authority and and functions of the Board of Agriculture, the final resources of and the application of the general accounting laws of the State to the Agricultural College. [Resources] The Agricultural College is an institution having resources which are not dependent upon legislative appropriations. Its income may be classified as follows: First - Interest upon the Agricultural College fund. Second - Receipts for students fees. operation of farm etc. Third – Amount received from the United States Fourth – Specific legislative appropriations made for buildings and stated improvements. The first three of these resources have proven sufficient to provide for the current expenses of the institution , and for years the only appropriations that have been made by the legislature for the institution have been for specified purposes such as the erection or repair of buildings, providing for student labor etc. As to the authority of the Board of Control of the institution in respect to the handling of the funds of the institution not realized from legislative appropriations. I would cite the following sections of the compiled laws of 1897: Section 1840. Section 1851. Section 1863. These sections seem to give the Board of Agriculture plenary ^ authority with respect to the use of moneys of the institution not realized from legislative appropriation and the only restriction upon the expenditure of this money seems to be found in Section 1863, which provides that out of this fund must first be set aside sufficient to meet the current expenditures of the institution. The balance of the current receipts of the institution not coming from legislative appropriation, it would seem from the above, might properly be used by the Board for other than current expenses and it would be deemed to be no division of this surplus to use it in making permanent improvements or for other [End page 374] [Begin page 375] purposes not ordinarily considered as current expenses which the Board might adjudge as likely to conduce to the successful operation of the college and promote its designed objects. The authority of the Board of Agriculture with reference to the dispositon of its funds not realized from legislative appropriations as set forth in the section of the statute above quoted, I do not believe has been modified or abridged by the accounting laws of the state. I refer especially to the provisions of Section 2228 and 1209 as amended, compiled laws of 1897. The estimates referred to in these two sections are estimates upon which the legislative appropriations for current expenses are based, and after the making of the appropriations as they are designed to afford a means of restricting the expenditures of the appropri- ation to the objects for which it was made _ To give to these two sections the construction that would affect the powers of the Board of Agriculture in the management of its funds realized from sources other than legislative appropriations as expressed in the sections of the statute referring to the powers of this board, was evidently not intended by the legislature. The terms of these two sections viz: 2228 and 1209 as amended, do not on their faces bear out such a construction and although in many particulars the Agricultural College is made subject to the uniform regulation act _ act 206. public acts 1881 (sections_2223 to 2230 , compiled laws 1897) and the accounting act act 148 public acts 1873 (sections 1205_1211 compiled laws 1897) yet. I do not [belive?] the power of the Board of Agriculture to use its funds realized from sources other than legislative appropriations was modified by these acts, and where a voucher is presented evidencing a disbursement other than for current expenses , if it appears upon its fact that it was duly authorized by the Board of Agriculture and that it is otherwise regular, I am of the opinion that the Auditor General must accept and audit it as a lawful expenditure of public money. [End pge 375] [Begin page 376] In your communication you ask further questions as to whether it is permissable for the Board of Agriculture to expend this surplus to supplement legislative appropriation made for specific purposes. To quote from your letter you state the following= "If there was appropriated $50000 for a building and the certificate from the Board of Corrections and Charities was on file here as required by law, and some emergency should occur later on in the progress of the work, which it was claimed by the Board made it necessary to exceed the appropriation, could they pay the excess from their current expense funds and would I be authorized to audit vouchers paid from the current expense moneys for such excess?" My opinion upon this is that the Board of Agriculture would have no authority to devote its surplus to any such purpose. While it is true that with respect to the disposition of the surplus the Board of Agriculture has almost unrestricted authority, yet the legislative appropriations are based upon the supposed needs and financial condition of the institution. My opinion is that unless it appears in the act making the appropriation that the appropriation may be supplement by other funds it is to be presumed that the legislature contemplated that the appropriation was adequate to accomplish the purpose intended _ For instance, in the case of buildings, before appropriations are made, plans must be prepared and submitted with proper estimates of the cost and estimates of the cost etc.. and before the appropriation is available a proper certificate must be furnished from the Board of Corrections and Charities to the effect that the structure can be completed within the limits of the appropriation. An institution with independent resources, if it seeks legislative appropriation, is bound to comply with the terms and conditions imposed by the [End page 376] [Begin page 377] legislature in making the appropriation. Unless there is a specific exception in the appropriation act to the effect that the appropriation is to be joined with other funds that the institution has on hand the law would ordinarily imply and it would be presumed that the legislature intended the building to be completed or the object for which the appropriation was made to be fully carried out for a sum within the amount appropriated: If this surplus of the institution could be used to supplement this specific legislative appropriation then it would follow that the appropriation had accomplished not what was intended when the appropriation was made but only a part of another and more extensive operation than was presented to the legislature. This I do not think is permissable under our law. It would be in a [measure?] against good public policy. The legislature before making a specific appropriation for a public institution is entitled to know the financial resources of the Institution that might be available for the purpose for which the appropriation is asked and if such resources exist it can couch its appropriation in such terms as would best meet the necessities of the situation and consequently where an appropriation is made which on its face indicates the purpose of the legislature to provide with the appropriation for a completed structure or an entire undertaking, the institution that receives it must take it with this limitation which the legislture has imposed. viz: that the structure must be completed on the undertaking provided for within the limits of the appropriation and without the same being supplemented by outside resources which the legislature has not taken into account. In reference to the vouchers which you submit and also in reference to the right of the Agricultural College to secure a right of way for a railroad side track into and through its lands, I think the question is answered in the opinion given _ No legislative appropriations have been made for these purposes, if there is a sufficient surplus out of [End page 377] [Begin page 378] the current expense moneys after setting aside the amount required by Act 1863 for the current expenses of the institution to carry out these purposes , then I think the Board of Agriculture has the right to use this surplus for these or any other purpose that it might deem condusive to the general interests of the institution, and if it appears upon the face of these vouchers that payment has been made out of this surplus money and that the expenditures were actually authorized by the Board of Agriculture I think the Auditor General would have full authority and that it would be his duty to audit the vouchers as lawful. Respectfully yours, Horace M. Oren Atty. Genl" On motion of Pres. Snyder this communication was made a part of the record of the proceedings of this meeting. Adjourned. A.C.Bird., Sec'y. [End page 378] [Begin page 379] Board Meeting. Feb. 7. 1900 Hotel Ste. Claire, Detroit 8:00 P.M. All members present – except the Governor. Minutes of last Meeting read and approved. [Report of Comm. on Club. B. Assn] Pres. Snyder presented the following report: "Your committee would respectfully submit the following report in connection with the students' club boarding association = The evils which have resulted in the present system seem to have been largely due to the failure on the part of the club boarding association to enforce the provisions of the articles of incorporation. We would suggest that the following articles and sections should in the future be more rigidly enforced: Art. 3 Sec 1. "The office of the corporation for the transaction of business shall be at the office of the Secretary of the State board of agriculture." Art. 7. Dec. 1. "It shall be the duty of the board of directors to elect a book-keeper who shall be responsible for all the book-keeping and whose election shall be subject to the approval of the College faculty." Art. 7. Sec. 7. "The steward shall collect all moneys except for certificates of stock and shall desposit them within three days of receipt, with the treasurer. They shall under no circumstances pay out any moneys other than by order of the treasurer." Sec. 10. " _ _ _ _ _ _ _ _ _ _ _ They (the students) shall at the close of each day present to the book-keeper certified statements of all moneys received including that for transients. [End page 379] [Begin page 380] allowances for absent members and of all orders drawn upon the treasurer" Sec. 11. "* * * * * * * * * * * They shall notify the president of the association of such violation, giving the names of the offender." Sec. 13. "The book. keeper shall prepare and keep a graphic tabular exhibit of the condition of the member's accounts as follows * * * * * * * * * * * * * * * * * * * * * * * * * * * Sec. 15. "The book. keeper shall give notice to the steward at least once a week before any members board is due." Sec. 16. "One week before any members advance payment is used up it shall be the duty of the steward to notify such members and warn him of the forfeiture of membership involved in the failure to maintain advance payment." Art. 7. Sec. 20. "The Board of Directors shall once at least during the second quarter of each term and again not more than three weeks or less than one week before the close of each term, besides at such other times as in their judgement shall be necessary, call upon the book. keeper for a complete exhibit of the affairs of each club, which exhibit shall include every debit, credit, and a complete inventory of the property on hand." We would further recommend that Art. 2. Sect. 2. and Art. 7. Sect. 7 should be amended to require all amounts in excess of a certain amount. say $100 to be paid directly to the treasurer of the association instead of to the steward as at present." On motion the report was referred back to the committee with power. [End page 380] [Begin page 381] Pres. Snyder presented the following report: "Your committee would respectfully recommend that the "Record" be made an eight page paper, three pages of which shall be given up exclusively to students to be used as they may direct but at the same time to be under the careful suveillance of a member of the faculty. Further, that copy must be prepared in the [illegible in original] and at the time designated by the business manager. The commencement number shall be devoted entirely to the report of the commencement exercises and such news as is of value at that time. The numbers issued during the summer vacation shall be in the hand. of the faculty entirely. The College will not be under obligations to furnish cuts or other material for the illustration of embellishing of the department in charge of students. The College reserves the right to terminate at any time the entire paper or the part hereby granted to the use of students." On motion the report was accepted and adopted. [Petition from the several literary societies] Pres. Snyder presented the following petition from the several literary societies: "Jan. 20. 1900 To the State Board: Having received a resolution from you requesting the several literary societies of the College to increase their membership to a minimum of 50, these societies through their respective committees present the following resolutions: Whereas no literary society has sufficient room to adequately accomodate a minimum membership of 50 and Whereas, a minimum membership would effectually prohibit the societies from entertaining their friends on account of lack of room, and Whereas, an increase in memberhip would materially decrease the amount of literary training each member would receive and would cause him to lose interest in this work and, [End page 381] [Begin page 382] Whereas a larger membership could not maintain the fraternal feeling which at present plays such a vital part in the society life of the College, that all graduates during the past three years have been society members, and Whereas the liability of discord and division into factions would be materially increased so as to threaten the existence of the societies. We respectfully request you to reconsider your resolution regarding an increase of membership in the literary societies of the College. Paul Thayer. Union Literary. Society V.M. Shoesmith. Columbian " C.D. Beebe Olympic Committee Eugene Bruce Phi Delta Roger Southwick Adelphic. C.H. Parker Hesperian L.H. Taylor Eclectic On motion said petition was received and placed on file. On motion the President and Secretary were instructed to investigate the general question of literary society accomodations both at the College and the institutions of learning and report at next meeting. [Report of Supt. Inst.] Pres. Snyder presented itemized report from Supt. of Institutes Smith showing the expenditures of the institute fund for the fiscal year ending June 30, 1899. On motion the report was received, placed on file, copies ordered to be sent to each Board member and the report referred to the committee on institutes. Pres. Snyder presented a communication from Prof. Mumford regarding certain live stock matters. [Lathes for Mech. Dept.] Pres. Snyder presented request of Prof. Weil to purchase lathes to the amount of $1000.00 from his [End page 382] [Begin page 383] department apportionment. Request granted on motion of Mr. Monroe. [Assistants] On motion Pres. Snyder was authorized to employ such necessary assistants as are needed in the several departments during the present school year. [College farm forests] The farm committee recommended that the College farm forests be placed in charge of Dr. Beal and Prof. Mumford. On motion recommendation was adopted. [Teachers' Institutes] On motion the request to hold a teachers institute at the College during the coming summer vacation was refused and Pres. Snyder was requested to state reasons for said refusal. to the county commissioner of schools. [Changes in plans of Womens Bldg.] On motion the resolution previously adopted giving the committee on Buildings and College Property power to make changes in plans for the womens building was rescinded. [Plans for Farm Barn] The farm committee presented completed plans for the farm barn and recommended their adoption. On motion said plans were adopted by the Board. The Secretary presented the following business report: [Secy's Report] "M.A.C. Feb'y 7, 1900. To the Honorable State Board of Agr: Gentlemen: I would respectfully submit the following business report from my office for the period since the last Board meeting: The plumbing plans and specifications are now complete, having been approved by the State Board of Health and the State Board of Corrections and [End page 383] [Begin page 384] Charities and are ready to be advertised for bids. The plans for the new farm lane are now completed by Mr. Lohman and are ready for final Board action submitting same to the State Board of Health and State Board of Corrections and Charities. The plans for the new dairy building are rapidly approaching completion and are ready for submission to the Board for further suggestions and supplementary action. The plans for heating the women's building have been completed by Mr. Koeppe and are respectfully submitted to the Board for final action. These plans have already been before the State Board of Health and State Board of Corrections and Charities and are approved by those bodies. The fact that the installation of the new heating system in Wells and Williams halls was so successful under our own supervision resulted in the saving of more than $500. to the College. leads me to suggest that the installation of the heating system in the women's building be also done by our own labor and under our own supervision. From careful estimates I am led to believe that we can save easily $500 by following this plan. With this thought in mind I referred the question to the Attorney General as to the power of the Board to install the heating system without advertising for bids upon same. The Attorney General has informed me in reply that there is no objection to this practice since there is no statute bearing upon the point. In conversation therewith, the question of furnishing and conveying steam heat to the new building should be immediately considered; also water supply for said building. Under general resolution instructing me to refer such matters to heads of departments of the Board ^ I shall ask Prof. Weil to prepare said plans and furnish said estimates through the assistance of Mr. Lohman, unless the Board instructs me to the contrary. [End page 384] [Begin page 385] On June 30, 1900 the lease of the present quarters of the postoffice expires. I would suggest the advisability of at once taking the matter up with the postoffice department and that the Board should at this meeting fix the annual rent to be charged for said quarters and also determine the length of time for which lease should be entered into. I would respectfully suggest that the time is at hand when plans should be formed as to the amounts to be asked the next legislature for special appropriations. The experience of two years ago showas the value of beginning early and deciding definitely as to what is wanted and planning carefully as to the amounts needed and the best means of securing same. All of which is respectfully submitted. A.C.Bird. Secretary" [Bids for plumbing W.B.] On motion the Secretary was authorized to advertise for bids for the plumbing of the women's building. On motion the secretary was instructed to submit plans for farm barn to the State Board of Health and State Board of Corrections and Charities. [Heating plans Women's Bldg.] On motion the plans for heating the womens building were referred to Prof. Weil with power, the installation of said heating system to be performed under his direction, all purchases of material for same to be made through the business office of the College. [Post office quarters] On motion the question of leasing quarters to the U.S. Postoffice department after June 30, 1900 was referred to the Committee on buildings and college property. [Estimates for needed appro.] On motion the several standing committees of the Board were requested to make estimates of needed legislative appropriation for the respective departments [End page 385] [Begin page 386] during the next two years and report at the next meeting of the Board. [State Dairymn's Ass'n.] On motion Prof. Smith was instructed to invite the State Dairymen's Association to hold its next annual meeting at the College and assist in the dedication of the new dairy building. Recess taken to eight o'clock a.m. Feb. 8th. A.C.Bird, Sec'y. Morning Session. Same members present. [Architects to specify three makes of plumbing goods.] On resolution, the architects for the women's building were instructed to specify at least three makes of all plumbing goods for submission for bids. the Board reserving the right to finally determine the kind to be used. [Plans for fire escapes] On motion, Pratt & Koeppe were requested to furnish plans for fire escapes. [Alterations by Mr. Koeppe adopted] On motion the alterations suggested by Mr. Koeppe were adopted same to be placed in writing and deposited in the office of the Secretary. [Bids for electric wiring] On motion the Secretary was instructed to advertise for the installation of an electric light syste in the women's building. Reports of Committees. [Com. on Bldg's & College Prop.] The committee on buildings and college property reported the following changes in the plans of the women's building = "The following alterations in the general contract for the construction of the women's building are hereby mutually agreed upon by H.F. Marsh and Franklin Wells, committee with power from the State Board of Agriculture, party of the first part and August W. Mohnke, party of the second part, in accordance [End page 386] [Begin page 387] with the terms contained in this amended agreement. (a) Change outer portion of rear outside foundation to pressed brick one inch above sill to height shown: have stone caps for windows and capped with 5 X 8" to bring set off as shown. (b). Change from beams over second floor to trussed and studding instead of iron columns and bars, omitting the brick walls on third and fourth floors over parlors, the studding to be sheathed on one side, and finished effect to be as per plans. (c) Save on labor on rear sills and belts; sills to be rock faced and belts to be left out: sills to have drips cut in them. (d) Change rear entrance piers and caps to brick and use such iron as needed to insure a workmanlike job: brick to be presseed brick as used in other portions of the building. (e) To leave out steel beams on third and fourth floors of center portion of building and substitute trusses as per design furnished by superintendent of construction. (f) Parlor to be same finish and style as other work. (g) Change stove facing under steps and sides to pressed brick. (h) Leave off all false ceilings in all rooms as shown, and finish same with plaster, as specified. (i) Change rear portion of south-east wing from stone to brick; the brick work to follow same design as stone so far as courses are concerned. This latter [portion?] shall also apply to center rear outside foundation. (j) Substitute 2 X 12 in place of 2 X 14 joists in corridors. (k) Steel beam supports for stone lintels in place of solid stone. (l) Air ducts to be provided as per heating plans, not to exceed in cost $200. (a) $125.00 (b) 280.00 (c) 57.40 (d) 83.50 (e) 140.00 (f) 20.00 (g) 50.00 (h) 102.00 (i) 105.00 [End page 387] [Begin page 388] Mutually agreed upon this 15th day of December, 1899. H.F. Marsh Committee Parties of the first part. Franklin Wells August Mohnke. Party of second part. On motion of Mr. Monroe the report was accepted and as modified in previous resolution adopted. [Sale of dairy herd authorized] The farm committee recommended the sale of dairy herd the proceeds to be invested in sheep of the several breeds; also the purchase of a bull to head the Shorthorn herd. [Comm. on Telephones] The committee on telephones for the several departments requested further time. [Dairy Bldg. not to be used for other purposes] On motion of Mr. Wells it was expressed as the sense of the Board that the $15,000 appropriated for the dairy building shall be used for the construction of a building for dairy purposes and for no other purposes. [College Lands] On motion of Mr. Watkins the committee on College lands was instructed to make a thorough investigation of all trespass on College lands, employ any necessary assistance and report same to the Board. [Ladies not to meet in men's dormitories] On motion of Mr. Watkins the practice of allowing young ladies to hold meetings in the men's dormi- tories was abolished by the following vote: Aye. 3. Nay 2. [Mr. Crosby's contract.] On motion Pres. Snyder was instructed to notify Mr. Crosby that the Board was willing to terminate his contract at once. Adjourned A.C.Bird, Sec'y. [End page 388] [Begin page 389] Board Meeting March 16, 1900. M.A.C. 10:00 a.m. Present. Pres. Marston. Messrs Wells, Monroe, Allen, Watkins Pres. Snyder and the Secretary. The following sealed bids were opened in the presence of the Board, for the wiring of the womens building, for elective lights as per specifications submitted. Michigan Electric Co. Detroit $1229.50 Grand Rapids Electric Co. 1475.00 Lowell Muncey Co. Bay City 3226.00 Capitol Electric Engn'g Co – Lansing 1056.00 The following bids for the plumbing of the womens building were opened: Weatherby & Pulte Grand Rapids $4771.83 H.H. S.A. Irving, Jackson 4998.00 (ideal goods) do 5146.00 (Reno " ) Shields & Leadley . Lansing 5234.25 A. Walther Son. Bay City 5925.00 A.W. Mohnke. Grnad Rapids 4698.50 [Plumbing W. Bld'g.] On motion the bid of A.W. Mohnke for plumbing being the lowest was accepted by the Board. [Plumbing Contract] On motion the president and Secretary of the Board were authorized to enter into the regulation contract with A.W. Mohnke in accordance with his bid. for the furnishing of material and installation of plumbing in the women's building, a bond of $2500. to be required from Mr. Mohnke as a guarranty for the fulfillment of his contract. The minutes of the previous meeting were read and approved. The following report from the Secretary was read: [End page 389] [Begin page 390] "To the Honorable State Board of Agriculture: Gentlemen: I would respectfully submit the following business report from my office since the last meeting of the Board: The plans adopted by the Board for the Farm Barn have been submitted to the State Board of Health and the State Board of Corrections and Charities and have been approved by said boards. In conformity with resolution of Board I have advertised for bids for the plumbing and electric wiring of the women's building and said bids have been received at the Secretary's office previous to date named in said advertisement, viz: March 6. Plans for the fire escapes for the women's building prepared by Pratt & Koeppe have been delivered to my office, accompanied by a bid from the J E. [Bolles?] Iron & Wire Works of Detroit for constructing same for the sum of $324.00. I would suggest that the time has arrived when the painting of College buildings for the coming summer should be decided. The farm barns I would recommend should have two coats of paint, also certain residences on the grounds. Owing to the fact that the planning for this work should be done at once, I would urge Board action at this meeting with reference to this matter. All of which is respectfully submitted. A.C. Bird, Secretary M.A.C. March 16, 1900" Pres. Snyder presented certain recommendations from Prof. Mumford; Same were referred to Farm Committee. [Appmt. of Mr. Blair] On recommendation of the Farm Committee the appointment of Mr. E.R. Blair as foreman of the College [End page 390] [Begin page 391] farm for one year beginning April 1, 1900 at a salary of $500. per year and house, was authorized. [Changes in specifications] On motion the question of suggested changes in the specifications for the electric wiring of womens building was referred to a committee consisting of Messrs. Atkins Weil and Koeppe. This committee presented the following report: "The Committee appointed by the Board of Agriculture to consider the advisability of making certain changes in switch board and attachments called for by specifications for the women's building recommend that: 1st. The switch board be of slate of proper thickness and suitable size and with beveled edges. 2nd. Switch board instruments, viz: Ammeter, volt meter, Watt meter, and ground detector to be omitted. 3rd. Other requirements with respect to swtich board and attachments remain as specified except in so far as demanded by changes above. Report of committee was accepted and adopted. The Capitol Electric Engineering Company filed in writing an offer to reduce their bid in consequence of these changes from $1056.00 to $922.50 [Elec. Company Contract.] On motion the amended bill of the Capitol Electric Engineering Co. for the wiring of the women's building for electric lights as per amended specifications, was accepted at $922.50. On motion the President and Secretary of the Board were authorized to enter into the regulation contract with the Capital Electric Engineering Co, in compliance with their bid for the furnishing of material and install- ation of wiring for electric wiring of the women's building, a bond of $500. to be required from said Capitol Electric Engineering Co. as a guarranty of the fulfillment of this contract. A.C.Bird, Sec'y. [End page 391] [Begin page 392] Afternoon Session 2:00 Same members present. [State Fair Exhibit] The question of making an exhibit at the State Fair in the fall of 1900 was on motion referred to Messrs. Monroe and Atkins. [Mr. Gunson vacation] On motion Mr. Gunson was allowed a vacation of ten weeks with pay during the coming summer vacation, for the purpose of taking a European trip. [A.H. Taylor employed] Pres. Snyder reported the employment of Mr. A.H. Taylor to assist Prof. Atkins in laboratory work. [House & Barn [illegible in original] ] On motion the Board authorized the construction of a house at a cost of $1250.00 and a barn at a cost of $750.00 at the Upper Peninsula Experiment Station. [Plans etc new bath house] On motion the Secretary was authorized to secure plans and estimates for a new bath house for the students with a view of asking the next legislature for an appropriation therefor. [Mr. Grismar appt'd.] Pres. Snyder presented the endorsement of the Station Council of Mr. Grismar as superintendent of the Upper Peninsula Experiment Station. On motion, referred to Pres. Marston and Pres. Snyder with power. On motion it was decided that when the Board adjourn it be until April 18 at the Hotel Downey, Lansing, at 8:00 P.M. Adopted. [Plumbing Womens Bldg.] On motion the following material was decided upon for use in the plumbing of the womens building. Water Closets = The [Sileo?], low tank, double flush, syphon jet combination Plate 4.F. Ideal Manufacturing Company, Detroit, Mich. [End page 392] [Begin page 393] Drinking fountains [Clorr?] Royal, procelain, E. 1470 – 20 X 16" Slop Sinks – Wolf's E. 1752 – 18 X 22 X 12" Wash Tray – Wolf's [Deveo?] Stone, 6' – 6" long – 12" backs E. 1787. Bath Tubs - Idealo porcelain lined iron – Ideal M'n'fg. Co. [Painting Bldgs.] On motion the Secretary was authorized to have the buildings about the campus painted during the coming summer, in so far as the needs require and the funds of the College shall warrant. [Mumford & Wells visit Exp. Stas.] On motion Prof. Mumford and Mr. Wells were authorized to visit certain agricultural colleges of other states with a view to studying the methods and work of the agricultural departments in these colleges. [Live Stock specimens] On recommendation of the Farm Committee. Prof. Mumford was authorized to purchase not to exceed three good specimens of Hereford breed and to invest from $75.00 to $100.00 in Poland China swine. [Location of Dairy Bldg.] On motion the resolution locating the Dairy Building on the site of the present horse and cattle barn was rescinded. [Location of Dairy Bldg Farm Barn etc] On recommendation of the farm committee the following were adopted: 1st. The moving of the farm house to the present location of the herdsman's house. 2nd. To locate the Dairy Building on the present site of the farm house. 3rd. To locate the new farm barn east of the grade herd dairy barn, fronting upon a line with the front of said dairy barn. [Phi Delta allowed for damages] On recommendation of the committee on Buildings and College property the Phi Delta Society was allowed $1300 as a recompense for damange done to its rooms by the installation of the new heating system in Wells hall. Adjourned. A.C.Bird, Sec'y. [End page 393] [Begin page 394] Board Meeting April 18, 1900. Hotel Downey Lansing. Present. Pres. Marston. Messrs. Wells, Monroe, Allen, Pres. Snyder and the Secretary. Pres. Marston in behalf of the special committee upon plans for the dairy building presented the plans recommended by that committee. [Dairy Bldg. plans adopted] On motion of Mr. Wells the plans were adopted with the engine room addition and the Secretary was authorized to submit same to the State Board of Health and the State Board of Corrections and Charities and upon the approval of the plans by these boards to advertise for bids for the construction of said building. [Plans House at Chatham adopted.] On motion the plans for the house for the Upper Peninsula Experiment Station were adopted and the Secretary was authorized to submit same to the State Board of Health and the State Board of Corrections and Charities and upon the approval of the plans by these Boards to advertise for bids for the construction of said building. [Plans for Barn at Chatham] On motion the plans for a barn for the Upper Peninsula Experiment Station were approved and the Secretary was authorized to submit same to the State Board of Health and the State Board of Corrections and Charities and upon the approval of plans by said boards, to advertize for bids for the construction of said building. [Fire Escapes for W. Bldg.] On motion the bid of the J. E. Bolles Iron and Wire Works, Detroit, of $324.00 for fire escapes for the Women's building, being the lowest submitted, was adopted by the Board. [End page 394] [Begin page 395] [Boiler Ins] On motion the action of the Secretary in renewing the insurance on the College Boilers was approved. [Painting W.B.] On motion the question of colors for the painting of certain portions of the Womens Building was left with power to a committee consisting of Mr. Wells and Pres. Snyder. On motion the substituting of southern pine for maple flooring was left to the same committee with power. The Secretary presented the following business report: To the Honorable State Board of Agriculture: Gentlemen: The auction sale of the grade dairy herd realized $1113.00 for the twenty-eight head, an average of $3975 per head. It is interesting to note that the herd brought exactly $3.47 more than the cost when purchased taking into account in both cases the expense attending. Mr. A.W. Mohnke the successful bidder for the contract for plumbing of women's building and the Capitol Electric Engineering Company the successful bidder for the electric winning of women's building have each executed the required bond and entered into contract as provided by the Board. The following repairs and improvements have been asked for or are recommended = A general water closet in the basement of College Hall at a cost of $25000. Bath rooms in the remaining faculty houses on the grounds, viz: those of Dr. Beal and Profs. Smith and Taft. An addition to the house occupied by Prof. Pettit, estimated cost $23000. The refitting of the Analytical room of Chemical Laboratory including 12 Tables @ $50. $600. Piping etc. 100. New floor 100. Total $80000 [End page 395] [Begin page 396] With the beginning of the next College year there will be the opportunity for a new boarding club in Abbot Hall. At the same time a new club will be formed for the occupants of the Women's building. The former will accomodate fifty. the latter probably one hundred forty. In view of the fact that there has been [evinced?] a disposition on the part of some of the members of the Board to experiment along the lines of boarding the students, I would suggest that the College assume control of the two clubs in question: that the question fo meat supply milk supply and butter supply be handled directly at the College, even to the extent of erecting and equipping a slaughter house, cooling room. cutting up room, delivery room etc. and placing the same under the scientific charge of Dr. Marshall; that an effort be made to conduct said clubs along hygiene and domestic science lines combined with careful business management; that the College retain full business control of both clubs; that the application of the principles taught in the Domestic Science department be made = that the control of the kitchens and dining rooms. the making out of menus etc., or placed in the hands of the Domestic Science department: that the College equip the clubs at the beginning and charge all additional equipment in the future to the Club Boarding Association account; that the College impose such restrictions as may be found necessary upon the students belonging to these clubs; that to secure the requisite number of young men students for the Abbot Hall Club an inducement be held out to them temporarily in the form of an assurance that board will not exceed two dollars a week for the first term. Estimated cost of building for cold storage etc. $1200. Equipment of Abbot Hall Club $30000. The transfers to the College Land Grant Interest Fund are made quarterly , the last day of March, Juen, September and December. The transfer reported on March 31st. is as follows = [End page 396] [Begin page 397] Regular Land Grant Interest fund $14084.99 Special Interest " 2454.66 Trespass 12139.79 Total 28679.44 This left a balance on March 31st in the hands of the State Treasurer of $54405.53. the largest balance in the history of the institution. Deducting the $12139.79 extraordinary trespass credit, the balance would represent an increase of $4313.68 over the corresponding date of one year ago. All of which is respectfully submitted. A.C.Bird, Secretary." M.A.C. April 18, 1900. [Water Closet College Hall] The construction of a general water closet at an expense of not to exceed $25000 was upon motion authorized. [Bath rooms Beal. Smith. Taft.] The construction and equipment of bath rooms in the houses of Dr. Beal and Profs. Smith and Taft was upon motion authorized. [Chem Lab'y.] The refitting of the analytical room of the Chemical Laboratory was upon motion authorized at the estimate named. [Prof. Pettits res.] The addition to Prof. Pettits residence was upon motion authorized at a cost not to exceed $230.00. Adjourned. Morning Session College Board Rooms April 19. Same members present. Pres. Snyder presented the recommendation of Prof. Mumford to purchase a new farm team. Referred to Farm Committee. [End page 397] [Begin page 398] Pres. Snyder presented the recommendation of Dr. Marshall regarding the inspection of premises etc. of those furnishing milk or butter for the College or the College clubs. On motion the following was adopted= [Dr. Marshall milk supply etc.] "Resolved that the Board of Agriculture upon the solicitation of the milk producers, hereby gives Dr. Marshall authority to test the herds or any animals entering into such herd wherever considered best providing such producers furnish milk or butter to any of the College eating clubs or students boarding houses, and to inspect such herds, the surroundings and handling of the milk bi-weekly or as often as may seem necessary, provided, - First that the milk producers agree to pay the actual cost of making the test and inspection _ Second, that the milk producers agree to follow any reasonable suggestions or recommenda- tions in regard to the care of cows and the handling of the milk. third that the milk producers agree to maintain their milk at a reasonable standard of cleanliness, butter fat and solids. Fourth. that the milk producers agree to acquiesce in any Sanitary of [hygeine?] measures necessary for the control of the health of the students." Pres. Snyder presented the financial report of the superintendent of Institutes. Referred to the Institute Committee. [Fence for gardens] Prof. Taft's request for a fence between the gardens and the highway was referred to Mr. Monroe and Prof. Taft with power. [Babcock's leave of absence] Prof. Babcock's request for leave of absence for absence for next year was on motion granted. The request of Prof. Vedder for more instructors next year was referred to the academic committee. [Alumni Catalog] Pres. Snyder presented a communication from Dr. Beal regarding the publication of the alumni catalog. On [End page 398] [Begin page 399] motion Dr. Beal was instructed to solicit bids upon said catalog. number to be limited to 1500 copies without illustrations. [Re-organize Hort. Dept.] Pres. Snyder presented certain recommendations regarding the reorganization of the horticultural department. On motion referred to the Committee on Employes and the Committee on Botany and Horticulture. [Lab'y. Fees] On motion the laboratory fees were fixed as follows: Agricultural Course. Elementary Science $1.00 Qualitative Analysis $7.00 Anatomy & Physiology .50 Bacteriology (per ounce) 5.00 Zoology .50 Physics " term .50 Mechanical Course. 4 yrs. Shop Practice (per term) first 3 yrs. $1.00 Mechanical Course. 5 yrs. Both Four Shop Practice (per term) first 4 yrs. $1.00 and Five " " (seniors) " term 1.00 Year Courses Laboratory ( " ) " " 2.00 " " second " 2.00 Mineralogy " " 2.00 Women's Course Cooking (per term) $1.00 Piano rent (per term) $1.50 Chemistry sames as Ag Course Bacteriology " course 5.00 [Furnishings for W. Bldg.] On motion the furnishings for women's building were left with the Secretary and the President of the College, with power. [Rent Postoffice] Mr. Wells from the Committee on Buildings and College property recommended that the rent for the quarters for the College postoffice was fixed at $200. for the succeeding year. Adopted. The committee on Farmers' Institute reported as follows: [End page 399] [Begin page 400] [Rept. of Comm. on Institutes] "That the following prizes which were offered in connection with the institute of 1898 and 9, in the amounts and for the purposes as stated below be paid from that portion of the institute fund made available before July 1, 1899 provided in Act. 137. Session laws of 1897. Oscoda County, largest attendance $10.00 Gladwin " second largest 5.00 Livingston " largest women's sect. 5.00 Sanilac " " one-day inst. 5.00 Allegan " " membership 15.00 Branch " second " 5.00 Total $40.00 By unanimous vote the following resolution was adopted: [Mr. Wells' birthday] "Resolved. That this being the seventy-seventh birthday of Hon. Franklin Wells our co-worker on this Board, we hereby extend to him our congratulations upon his long years of service: we congratulate the State upon his faithful and effective work and we express to him our sincere wishes that he may yet be granted a long continued lease of active life and that the future like unto the past may be crowned with success, happiness and honor." Adjourned. A.C.Bird, Sec'y. [End page 400] [Begin page 401] Board Meeting Hotel Downey. Lansing. May 28, 1900 8:00 P.M. Present. Messrs. Monroe, Wells, Allen, Marsh, Watkins, Pres. Snyder and the Secretary. In the absence of Pres. Marston, Vice-president Monroe presided. Minutes of previous meeting read and approved. On motion of Mr. Wells the Board proceeded imme- diately to open bids for the Dairy Building. The following bids were received: Chittenden & Skinner. Lansing. 13,159.27 M.E. Fitzpatrick " 12,975.00 A.W. Mohnke, Grand Rapids 11,855.00 The above bids were for the complete construction of the building excepting heating, plumbing and electric wiring. [Mr. Mohnke contract Dairy Bld'g] On motion of Mr. Marsh the bid of A.W. Mohnke being the lowest was accepted by the Board and the President and Secretary of the Board were authorized to enter into a contract with A.W. Mohnke for the construction of said building at the price named, requiring a bond from said A.W. Mohnke of $5000.00. [Mumford's trip] Pres. Snyder presented the report of Prof. Mumford on his trip visiting other agricultural colleges and making certain requests for the department work. Report referred to the Committee on Farm Management and the Committee on Employees. [Mr. Grismar appointed] Pres. Snyder reported that the commtitee from the Board appointed with power to employ some one to take charge of the Upper Peninsula Experiment Station had placed same in charge of L.M. Grismar at a salary of $40.00 per month and the use of house after it is completed, his services to begin May 1, 1900. [End page 401] [Begin page 402] Pres. Snyder presented communication from Prof. Atkins of the department of Physical and Electrical Engineering containing certain requests. That part referring to improvements in building and equipment was referred to the Committee on Buildings and College Property. That part reerring to employees was referred to the committee on Employes. [Rooms in Abbot Hall] Pres. Snyder presented communication from Harry L. Brunger and fifteen others requesting that the Adelphic Literary Society be given the present cooking room in Abbot Hall for use as society rooms. On motion it was decided that no assignment of rooms in Abbot Hall be made for any purpose until said building shall be vacated. Pres. Snyder presented communication from Prof. Barrows. Referred to Committee on Employees. Also a request from Dean Keller of the Women's department which was referred to the same committee. Adjourned to meet at the college at 8:30 A.M. the following morning. A.C.Bird. Sec'y. Morning Session, May 29,