MINUTES OF THE MEETING of the STATE BOARD OF AGRICULTURE February 1 5/ 1945 j Present: Mr* Berkey (Chairman)j Messrs• Akers, Armstrong, Brody, McPherson; Miss Jones; Super- intendent Elliott; President Hannah; Secretary McDonel; Treasurer Wilkins. ] i Absent: No one \ The meeting was called to order at 11:10 a.m. I The minutes of the last meeting were approved* I PRESIDENT'S REPORT Resignations j.l. Resignation of Jean Bortree as stenographer in Foreign Languages, effective as of December j 31* 1944; because of poor health. \ 2. Resignation of Mrs. Margaret R, Chapman as hostess at Mason Hall, effective January 16, 1945* Appointments j 3# Appointment of Mrs* Mary C. Daner as night hostess at Campbell Hall at a salary of $85 per ] month, effective from January 19 to June 30, 1945. I 4* Reappointment of Mrs* E. B. Harper as Instructor in Written and Spoken English at a salary of ; $200 per month, effective January 1, 1945, for as long as her services are necessary. ; 5» Reappointment of Mrs* Mabel F. Pierce as Instructor in Written and Spoken English on a half- time basis at a salary of $100 per month, effective January 1, 1945 > for as long as her ser- ; vices are necessary, ; S, Appointment of John Brattin as Lecturer in Psychology at a salary of $270 for the winter term 1945* a nd paid in three equal monthly payments. • Appointment of Robert Gibbey as Lecturer in Psychology at a salary of $525 for the winter term 1945> snd paid in three equal monthly payments* \ 8. Reappointment of Eleanore Van Sickle as Instructor in Chemistry at a salary of $175 per month ; for the period from January 1 to June 3Q-, 1945 • j 9. Appointment of Chester B. Daumitz as half-time graduate assistant in Economics for the period I from February 1 to June 30, 1945* and paid from Purnell funds, 10. Full expenses for J. W. Stack to go to Chicago to inspect the Army photographic exhibition \ "Wings Over the Central Pacific" now on display at the Museum of Science and Industry, |L1. Report that John B. Holland's appointment as instructor in Effective Living should be effec- i tive on January 20,. 1945• 12• Approval of paying Mrs. Flora Thornton at the rate of $85 per month for the period January 1-14 i for her Twork as night hostess at Campbell Hall* 0.3* Increase in salary for B, H.- Grigsby from $3000 to $3600 per year, effective as of January 1, \ 1945- 14. Payment of |147»O5 to Sanford Howell as compensation .for time lost because of a foot injury \ received while working* 15* Authorization for a fund of $500 to be made available for expenditure by the new committee I that is studying the research organization. RESIGNATIONS i Resignations j 1* Resignation of Mrs, Robert Azelton as stenographer in the office of the Counselor for Women, effective January 31, 1945. 2* Resignation of Mrs • Betty Mo ewe as stenographer in the office of Counseling and Testing, effective February 10, 1945• 3* Resignation of Elmer C# Scheidenhelm as Extension Assistant in Dairy, effective April 30, 1945• Mr#- Scheidenhelm las accepted a position at Rutgers University, New Jersey• LEAVES j Leaves !• Leave of absence Vvdth pay for Mrs* Alice Leathers, Instructor in Foreign Languages, from Janu- ary 1 to March 31, 19459 because of ill-health* APPOINTMENTS 1. Appointment of Mrs* Mildred Snyder as stenographer in the Department of Sociology and Anthro- pology at a salary of $1680 per year, effective February 5, 1945* This is a new position* Appointments F e b r u a ry 1 5, 1945 I 2. Appointment of Phyllis Trevellyan as stenographer at the Health Service at a salary of $1320 per year, effective February 2, 1945* Miss Trevellyan replaces Marjorie Binkley who has resigned* 3* Appointment of Dorothy Price as clerk in the Registrar's Office at a salary of $1320 per year, effective March 1, 1945* Miss Price has been employed since December 18, 1944* &n& paid from' labor payroll. 4. Appointment of June Baldttf as dictaphone operator in the Central Stenographic Office at a sal- ary of $1320 per year, effective February 1, 1945, and paid from Extension funds.. Miss Balduf replaces Maribelle Pratt who has been transferred. 5. Appointment of Vera Howell as stenographer in the Campus Police Office at a salary of $1320 per year,, effective February' 1, .1945• Miss Howell replaces Mrs„ Leon Towsley who'has resigned. 6. Appointment of Mrs• Marjorie J* Souder as stenographer in Geology and Geography at a salary of $1500 per year, effective February 7* 1945 • Mrs* Souder will replace Darleen Ely (salary $1440) who lias resigned. 7. Appointment of Mary Buford Wood as Assistant Cataloger at the Library at a salary of $2000 per year, effective March 1, 1945* Miss Wood replaces Elizabeth •Chambers, (salary $2000) who has resigned. 8. Appointment of William Martin Pitkin as Instructor in-Written and Spoken English at a salary of $2800 per year, effective March 1,' 1945. This is a new position, 9* Reinstatement of Lois M. Corbett as Assistant State Club Leader (Extension Assistant) at her former salary of $3100 per year/ effective for the periods February 1 to March 3> 1945 > and March 19 to April 30, 1945» Miss Corbett has been on leave for several weeks because of the illness of her mother* 10. 11. 12. 13- 15. 16. TBAX Appointment of Russell G# Hill as Extension Associate in Conservation on a half-time basis at a salary of $2000 per year, effective March 1, 1945, and paidfrom Extension funds. Mr. Hill will also act as secretary to the State Soil Conservation District Committee and will be paid $2000 per year by them. At present he is employed on a cooperative project by the State Depart- ment of Conservation and the College. Appointment of Marion Andres as Instructor in Art at a salary of $350 for the six weeks summer sesvsion, June 20 to July 2 7 / 1 9 4 5/ Appointment of Geraldine Lewis Shirley as Instructor in English oil a half-time basis at a salary of $100 per month, effective February 1, 1945/ for as long as her services are necessary* This is a partial replacement for C. C0 Hamilton* Appointment of Jeannie D. P- Smith as Instructor in English on a half•time basis at a salary of $100 per month, effective February 1/1945 • for as long as her services are necessary. This is a partial replacement for C..C. Hamilton. Appointment of Mrs* Edward Litchfi eld as Instructor in History and Political Science on a part- time basis at a salary of $75 per,month, effective February. 5> 1945* for as long as her ser- vices are necessary. Mrs. Litchfield will teach Army classes. Appointment of Mabel P. Anderson as Instructor in Education at a salary of $2400 per year, ef- fective January 29, 1945. The College m il be reimbursed for her salary by the State Board of Control for Vocational Education. Miss^Anderson replaces Marguerite Lofink (Salary $2500) who hes resigned. Appointment of Robert Rausch as part-time assistant in Bacteriology at a salary of $1500 per year, effective for one year only beginning July lj 1945* Mr. Rausch .mil replace Elden Kline who m il receive his Veterinary degree in March. Travel !• Full expenses for E*' E.# DOV.TI and J. Yi. Thayer to attend a meeting of technical workers in the Regional Hybrid Corn Project at Purdue University on February 28 and March 1; to be paid from Experiment Station funds* 2. Full expenses for V. R. Gardner/ Ray Hutson,.. B. J. Rasmussen, and Donald Cation to meet repre- sentatives of the northwestern states in northwestern Ohio for a conference on spray recom- mendations for the coming spring. The meeting will be held the last of February or the first of March. 3. Full expenses for Ray Hutson to go to. ?silmington, Delaware^ for a conference mth-research workers of the Hercules Powder Company relative to some developments of explosive bombs for insecticide distribution• He wall make the trip during the first part of March. TRAVEL». continued Travel 4* Full expenses for Glen-, Stewart to go to Gary, Hammond, and W hi ting, Indiana, during the second week of March; to Buffalo and Niagara Falls, New York, during the third week of March; and to stop in Cleveland on his return from New York State to visit high schools in these cities* February 15, 1945 Death of Mabel Nelson Death of Henry Strayer Report of the deaths of former stu- dents in the war. 5# Full expenses for B9 F. VanAlstyne to attend the basketball coaches meeting in New York City on March 21-25* 6# Full expenses for G. E. Erickson to attend the meeting of the Board of Trustees of the National Vocational Guddance Association in Pittsburgh on March 28-29* 1 MISCELLANEOUS 1. Report of the death of Mabel Nelson, dormitory hostess^ on January 21, 1945* 2. Report of the death of Henry Strayer, electrician in Buildings and Utilities,, on January 29, 1945? after 32 years of service, 3. Report of the deaths of former students in the war as follows: Harry Stephen Cole, Class of 194^ a Corporal in the Anny Air Forces, was killed in a plane crash in India on November 11, 1944* He was enrolled in the General College during the fall and. winter'terns of 1942-43* having entered from Grosse Pointe Farms, Michigan. Robert Theodore Tennyson, Class of 194&, & Private First Class in the Infantry, was killed in action on Leyte Island in the Philippines on November 11, 1944* He. was enrolled in Police Ad- ministration during the fall and winter terms of 1942-43* having entered from Niles, Michigan* Clyde Campbell, Jr*, Class of 1940, a Private First Class in the Infantry, was killed in action on Leyte Island on November 21, 1944* He graduated from Liberal Arts on July 26, 1940, having entered from Lansing, Michigan, Lavfrence Rank, Class of 1946, a Radioman Third Class in the Navy, was killed in action in the Philippines on December 3> 1944* He was enrolled in Liberal Arts during the winter and spring terms of 19435 having entered from Detroit* George Knox Renne, Class of 1945* a Private in the Infantry, was killed in action in France on December % 1944* He was enrolled in the General College during 1941-43? having entered from West Point, New York. Jack Edward Tedds, Class of 1945/ an Ensign in the Naval Air Corps, was killed in a plane crash at Mantee, North Carolina, on December 21, 1944* He was enrolled in Engineering during 1941-42, having entered from Walled Lake, Michigan. Irving ^ee Stone Farley, Class of 1944* a Private in the Army, was killed in action in the European theatre on December 26, 1944• He was enrolled in Agriculture during 1942~43> having entered from Battle Creek* Robert Eugene North, Class of 1946, a Tec 5 in the Army, died on•December 31? 1944? of vrovnds received in action in Belgium. He was enrolled in the General College during the fall term of 1942, having entered from Grand Rapids. Acceptance |20 Mr.& Mrs J. Fiedler- memorial 4. Checks $250 Matthew R. Kaplan $100 from effective July 1, 1945. (28 years of service) b. Mrs. Mabel Coburn, Dormitory Hostess, at an annual pension of $480, effective JxiLy 1, 1945. (19 years of service). c. Dr. Richard.deZeeuw,. Professor of Botany, at an annual pension of $1320, effective September. 1, 1945* ('36 years of service) .; d.: L. R. Walker, Gourity Agricultural Agent, at an annual pension of $990, effective October 1, 1945/ (30years of service)• e. Dr. Henry Darlington, Associate Professor of Botany, at an annual pension of $1042, July 1, 1945* (31 years of service). f. Jacob Schepers, Clerk in the Accounting Office, at an annual pension of $1500, effec- tive July. 1, 1945* (3S years of service)• g* Walter.:E. Reioling, Associate Professor of Mechanical Engineering, at an annual pension of |IO63-OO effective July 1,. 1945* (29 years of service). Frank Mitchell, Foreman, Electrical Division, Buildings and Utilities, at an annual pension of #1336, effective July 1, 1945- (46 years of service) Karry Lurkins, County Agricultural Agent, at an annual pension of $608, effective October 1, 1945* (18 years of service) x. j. Donald Jewell, County Agricultural Agent, at an annual pension of $758, effective October 1, 1945* (20 years of service)\ IS. Recoiffiiiendation that Dr. E. A. Bessey be relieved of the Headship of the Botany Department on August 31, 1945, and that he be retained as a Distinguished Professor for one year. I inc. John I T. Reid ! Retirements- j as follows; \ V&u. Frost i Mabel Coburn .| R. deZeeuw I L.R.Walker I H. Darlington j'J. Schepers I; I W.E. Reuling \ Frank Mitchell j Harry Lurkins I Donald Jewell \ J Dr. Bessey j relieved of { headship of J.Botany 19. The Retirement Committee recommends that effective January 1, 1945> the same consideration be !• Policy r>e: given to members of the staff on the labor payroll who are under the College Plan of Retirement j death of and Insurance and who die while in the service of the College as members of the staff on the members of salary -payroll^- All salaried employees are paid three months beyond date of death. staff on labor payroll Approval Press Assoc. dinner a statement in the amount of $570 is presented for payment. 20. The annual dinner "for the Michigan Press Association was held at the Union on Januarj^ 26, and •21. Request for an appropriation of $200 for the use of the main Auditor! 1211 for the folloitfing concerts sponsored by the Music Department: February 23 - Orchestra Concert March 7, - Band Concert 22* Authorization for the transfer of $696*04 from the funds collected in the horse pulling con- tests of this last year to the Farmers1 Week and Exhibit budget. On motion of Miss Jones, seconded by Mr. Brody, it was voted to approve the President*s Report, Resignations- Leaves, Appointments, Travel, and Miscellaneous Items. for use of Auditoriian Transfer of f m ds in Hors Pulling Con- test 1 fa *•- ADDITIONAL ITEMS Resignations, Leaves% Appointments 1* Resignation of Mrs, Gwenneth Brown as stenographer in Animal Pathology, effective Febru- ary 12/ 1945- 2* Report that the. military leave granted Mildred Hopping,. Nurse at the Health Service, is to be effective February 11, 1945. February 15/ 1945. 3. At the request of the U, S. Strategic Bombing Survey, leave of absence without pay for C.P. Loomis^ Professor and Head of the Department of Sociology and Anthropology, effective April 1, 1945, for a period not to exceed four months* vacation during this leave of absence period.) (Dr. Loomis is entitled to one month's ( p 4* Reinstatement of Victor H» Noll as Professor of Education at a salary of $4800 per year, effective June 1, 1945. Ex, Noll has been on military leave since September 1, 1943• 5* Appointment of Barbara Lee Amundson as hostess in Mason Hall at a salary of |>100 per month* plus room and board* effective for the period from February 11 to June 30, 1945. Miss &nund- son will replace Mrs. Chapman who has resigned. Mi s c ellane ous 1. Recommendation from Dean Crowe that $300 be added to the budget of the Associated Women Stu- dents for the year 1944-45* 2. Increase in salary for William E. Sur from $4000 to $5000 per year and change in title from Associate Professor of Music to Professor of Public School Music, effective March 1, 1945* Resignations Leaves Reinstatement Dr. Noll Appointments 1300 added to budget A*W»S. Inc. salary & advance in ; title W.R. Sur: Dr. Kimber made 3. Director Div* Social Science Dr. Fee Head .Hist. & Pol. \ I Sci. A.F. of L. I L. representative appeared be- fore Board. \ Harry H. Kimber is now Acting Director of the Division of Social Science in the School of Science and Arts, and W. H# Fee is Acting Head of the Department of History and Political Science, It is recommended that Dr. timber be made Director of the Division of Social Sci- ence and that Dr.* Fee be made Head of the Department of History and Political Science, effec- tive as of today. Mr. Anthony Tashoick of the American Federation of Labor, representing a group of college employees affiliated with that Union, appeared before the Board and presented certain requests, The Board deferred action and suggested that his requests be put in -written form so that the Board might give them consideration* Approval of recommenda- tions re* concessions. 5* The President submitted a proposal for the future handling of concessions as recommended by the Secretary and Comptroller. On motion of Mr* Brody, seconded by %*• Berkey* it was voted to approve the following recommenda- tions relative to•concessions as presented: J-t is reconunended that a Department of Concessions be created as one of the service departments responsible to the Comptroller* This department is to be directly responsible for all concessions including the sale of foodj soft drinkSj candy, and •similar merchandise at athletic contests^ Farmers' .Weeks, sales, and special events of every nature held on the campus. If in the opinion of the Comptroller it is desirable, this responsibility shall also include continuous sales'-ser- vices-of • a similar nature now in operation hy college departments or other auspices on the campus catering to students and employees. It is recommended that all equipment necessary for this concession service be. owned:' and maintained by the College* It is recommended that a manager should be hired to supervise the concession program* This manager is to pay the cost of all merchandise offered for sale and also all labor for the operation of concessions. The College is to receive 25 per cent of the gross sales. All financial transactions pertaining to purchases, concession operation, etc., are to be kept as prescribed by the Comptroller. Department heads or others responsible for staging events where concession service seems to be desirable will contact the Comptroller, and a determination of whether or not the con- cession service is to be made available will be made by him. The • canoe;livery should become a part of this concession program, with the College pur- However, in this case since the principal chasing the canoes and ether necessary-.equipments cost of the operation of the canoe livery is the purchase of the canoes, the exact arrange- ment between the concession manager and the College is to be worked out on the basis of experience. At the beginning it is suggested that 50 per cent of the gross income be paid to the College, but if -experience indicates that this is too much or too little, terms may be changed upon reconnaendation of the Comptroller and the approval of the President with the under- standing that in no event is the-.amount of return to the College to be less than 25 per cent of the gross income. The approval of this recommendation by the State Board of Agriculture includes the author- ization to establish a revolving fund to operate the concession program and to purchase the necessary canoes and other equipment. / s/ C. Q. Wilkins / s/ K* H. McDoneln ' ADDITIONAL ITEMS; continued Miscellaneous, continued February 15- 1945 2039 6, Mr. Munson, architect, appeared before the Board and discussed the preliminary thinking on the proposed structures for housing married war veterans* After considerable discussion, on motion of Mr. Brody, seconded by Mr* Akers, it v/as voted to authorize the President and Secretary to proceed in the development of plans for four or less units including the completion of architect's drawings and the tentative arrangements of financing through! the Ann Arbor Trust Company with the understanding that both the architect's plans and the details ox the financing and the ultimate decision as to whether or not to proceed with the construction are subject to further consideration by the Board, Housing for married war veterans discussed and approved* 7. Mr.•Wilkins reported on the insurance of farm buildings that was discussed originally some months ago. Report re: insurance on farm-blags*. On motion of Mr, McPherson, seconded by Mr. Brody, it was voted to authorise the Comptroller to pro- ceed with the insurance of all farm buildings in East Lansing with''the'Queen, group, of insurance companies as per the proposal that v/as presented, t i 8* Discussion with the Board of various matters pertaining to real estate and the approval of a proper resolution authorising the Central Trust Company to act as an agent for the College in certain real estate matters. On.motion;of• Mr. Brody, seconded by Miss Jones, it was voted to instruct the Secretary to execute on behalf of the Board a trust agreement with the Central Trust Company covering the acquisition of certain parcels of real estate that are necessary as a future building site, - the form of the agree merit to be approved by Attorney Ballard. The President, Secretary and Comptroller are authorized to advance such monies from time to time as are required to complete the purchase of these parcels of real estate whenever, in their opinion, they can be purchased at an advantageous price with1 the understanding that each transaction is to be reported to the Board* 9. The Secretary reported on the progress of the maintenance appropriations in the legislature. 10• Approval of publication of a bulletin,- "Teaching Vocational Agriculture as a Career".— 5000 copies at an estimated cost of $400 — a nd a special appropriation for that purpose. 11. 12. I Report of the provisions of the will of Harriet' Klmball Fee of Adrian that under certain un- likely conditions a share in the estate might come to the College. The conditions set up are not likely to happen, and itis unlikely that any bequest from this source v/ill ever be realized. Mr. Wilkins presented the final report on the settlement that had been made ra/th the fraterni- ties covering the use of their properties during the period that they were leased for the hous- ing of military units* A copy of the final settlement is as follows: Basis of Final Settlement .and total Amount Paid or to be Paid to Praternities Alpha Epsilon Pi Alpha Chi Sigma Alpha Tau Omega Delta Chi Delta Sigma Phi Farm House Lambda Chi Alr>ha 369,32 1,928.30 3,273-20 3,919.73 5,357.00 1.991-06. 3,212.16 Phi Delta Theta Phi Kappa Tau PhtKappa Tau Pi.' Kappa Phi Psi Upsilon Sigma Alpha Epsilon Sigma Chi Sigma Nu $5,296.35 2,07S.81 1,677-56 5,325.63 3,218.10 2,976.59 3.712.01 13. The attention of .the Board-was called to the fact that due to the Federal Government having pre- paid several of its grants, and an accumulation of substantial sums of revolving fund accounts, the amount of money in the Michigan National Bank now exceeds one million dollars. On motion of Miss Jones, seconded by Mr, Brody, it was voted to authorize the Comptroller to $500,000 on deposit in the college account with the Michigan National Bank to the Manufacturers •National Bank of Detroit at 3/4 of 1% interest. transferfacturers Bank of Bet* On motion of Mr. Berkey, seconded by Mr. ^cPherson, it was voted to approve the Additional Items on which no action appears. Secretary Discussion re • various matters per- taining to real estate - Central Trust Co* to act *as agent* Approval$400 printing bulletin "Teaching Vo- cational Ag- riculture, etc Will of Harriet Kim- ball Fee Report re* final settle- ment with' fraternities that were used for housing military units. {$500,000 [transferred from Mich*Hat* Bank to Manu-