MINUTES OF THE MEETING of the STATE BOARD OF AGRICULTURE February l6» 1950 Present: Mr. Brody, Chairman; Messrs. Armstrong, More, Mueller; Miss Jones; President Hannah; Treasurer May and Secretary McDonel. Absent: Mr. Akers; Dr.Thurston. The meeting was called to order at 10:15 a.m. The minutes of the previous meeting were approved- PRESIDENT*3 REPORT Travel j Travel fl 1. Full expenses for L. L. Frimodig to attend the annual meeting of Western Conference and Big Seven business managers at Ann Arbor and Evanston on January 18-20. 2. Full espenses for C. P. Loomis to go to Chicago on January 26-28 to make arrangements with the •• j Farm Foundation and the University of Chicago area research specialists for cooperation on area research in Central and South America; paid from Area Research Center funds. 3- Full expenses for H. A. Berg and F. R. Fladseth to go to Washington, "D. d99 to attend a meeting ! called by the Federal Extension Service; paid from Extension funds/ ^. Full expenses for L. W. Scott to go to Cincinnati, Ohio* on February 5 and 6 to visit the Terrace Plaza Hotel to observe the lighting system used in this building. Miscellaneous 1. Change in the effective date of the appointment of kelson Doty Cushman, Wayne County 4~H Club I [ Agent, from February 1 to January 25* 1950. 2. Correction in the status of Robert J. Boniece from part-time in Written and Spoken English and ; part-time in Speech/ Dramatics, and Radio Education to temporary Instructor in Speech, Dramticsj and Radio Education only at a salary of $165 per month, effective January 1, 1950, for as long j as necessary. j 3* Approved recommendations for alterations in the old Placement Office at an estimated cost of $2000, to be charged to Alterations and Improvements 19^9-50. ^. Approved recommendations for shelving, cases> et cetera for the Graduate School offices at an ; i estimated cost of $550, to be charged to Alterations and Improvements NEW BUSINESS Resignations \ ; Date of appt. Belson Cush- men Jan. 25> 1950 Correction status R.J. Boniece Alterations i-n old Place- ment office approved- Approved alt. for Graduate Seh. ! Resignations 1. Resignation of MrsV Lenore Kennedy as Hostess in West Landon Hall, effective February 15, 1950* | j to accept a position at Ford Hospital in Detroit. 2. Resignation of Jean L. VanAken as Nurse at the Health Service, effective February 28, 1950, to devote full time to her home. 3. Resignation of Mrs. Carolyn C. Raskey as Instructor (Research) in Agricultural Chemistry, effec- ; tive April 30» 1950, to devote full time to her home. kr. Resignation of Forest Evashevski as Assistant Football Coach and Associate Professor of Physical Education, Health and Recreation for Men, effective February 28, 1950, to accept the head coaching position at Washington State College. ! 5. Resignation of Robert L. Flora as Assistant Football Coach and Instructor in Physical Education,; Health and Recreation for Men, effective February 28, 1950, to accept a position at Washington State College. ; 6. Resignation of Warren A. Simons as Instructor in Mechanical Engineering, effective June 30, ••.1950V"; leaves 1. Leave of absence without pay for Harry H. Scales, Assistant Professor on the Counseling staff, effective from April 1 to June 30, 1950, to permit him to complete work for his doctorate. 2* Leave of absence with full pay for C. R. Megee, Assistant Sean of Agriculture, from April 1 to May 31, 1950, for travel in Europe. ! Leaves KEW 3USIEBSS, continued Leaves* continued February 16, 1950 Leaves 3* Leave of absence with full pay for H. B. Tukey, Professor and Head of the Department of Horti- culture* from March 10 to April 101 1950* Dr. Tukey is planning to make a trip to Europe to visit some fruit sections and discuss some newer developments of horticulture with leading authorities in England, France* and Belgium. j !] ] j 1 : 4. Leave of absence with full pay for. Irving'S. Wyeth* Lenawee County >-H Club Agent, from Feb- \ ruary 6 to April 5» 1950* for health reasons. 5* Leave of absence without pay for David Loshak* Instructor in Literature and Pine Arts* for one year beginning September 1, 1950* to complete his work for doctorate in Fine Arts at Courtauld Institute* University of London* It is understood that an additional leave without pay for one year may be granted to Mr. Loshak* I 6. Leave of absence with half pay for Joseph Evans* Assistant Professor of Music* from September 1* ' ; 1950» to August 31* 1951* to study music in Europe. Mr. Evans has been a member of the staff since September 19^1• M | I I ?. Leave of absence without pay for Harold K. Dunn* Instructor in Foreign .Languages,•from.Sep- ; tember 1, 1950 to August 31* 1951* to work toward his doctorate. | 8. Leave of absence without pay for Dr. R. A. Smith* Lecturer in Geology and Geography* effective February 2* 1950* for an indefinite period. It is necessary for Dr. Smith to take his wife to | Florida for her health. | ! 9. Leave of absence with half pay for C. P. Loomis, Professor and Head of the Department of Soci- ology and Anthropology, from September 1, 1950 to August 31» 1951- Dr. Loomis plans to spend ! his time largely in Central and South America arranging for area work in rural sociology under I the grants provided by the Carnegie Corporation, the Rockefeller Foundation, and the Inter- ; American Institute of Sciences. I Appointments! Appointments i 1. Appointment of James Edward Bane as temporary Instructor in Counseling and Examinations at a salary of $300 per month* effective April 1 to June 30, 1950 to replace Harry Scales* on leave. I 2. Appointment of Mrs. Virginia G. Williams as Resident Adviser in Landon Hall at a salary of $156 per month, effective from February 8 to June 30* 19501 to replace Mrs. Lenore Kennedy, resigned. 3. Appointment of Pauline Mathews Harrison as Nurse at the Health Service at a salary of $2500 per year* effective March 1, 1950, to replace Jean YanAken, resigned. _ |l ^. Appointment of Sarah Therese Wade as Instructor (Research) in Agricultural Chemistry on a 12- month basis at a salary of $3000 per year* effective April 1, 1950 to replace Mrs. Carolyn Raskey, resigned. : I 5- Appointment of Robert C. Kramer as Instructor (Research) in Agricultural Economics on a 12- : j month basis at a salary of $^200 per year, effective March 16* 1950* and paid from Experiment Station funds. 6. Appointment of Earl R. Warner as Technician in Animal Husbandry on a 12-month basis at a salary of $3000 per year, effective February 16, 1950, to replace Fred Ririfcer. resigned* and paid from Experiment Station Hope-Flannagan offset funds. ! \ 7. Appointment of Harold Davidson as Instructor in Horticulture and in Short Courses on a 12-month basis at a salary of $3900 per year* effective March 1, 1950* to replace F. L. 0TRourke, trans- ferred. I 8. Appointment of George Cameron MacQ,ueen as Assistant County Agricultural Agent In Tuscola County on a 12-month basis at a salary of $3600 per year, effective March 1, 1950* to replace H. V. Uewland, transferred. I 9* Appointment of Mrs. (Jail Smith Clegg as temporary Home Demonstration Agent at Large at a salary \ of $300 per month, effective from February 1 to May 31, 1950- \ 10. Appointment of Irina Lydia Saven as Home Demonstration Agent in the Upper Peninsula on a. 12-month basis at a salary of $3600 per year* effective February 13* 1550* to replace Victoria Brust, [ resigned. I H ^ Ill Appointment of Steve Sebo as Assistant Football Coach and Assistant Professor of Physical Educa- tion* Health and Recreation for Men on a 12-month basis at a salary of $6000 per year, effective February l6* 1950* to replace Robert L. Flora, resigned. 12. Appointment of Edward W. Weidner as Associate Professor of Political Science and Public Ad- ministration at a salary of $5700 per year on a 10-month basis, effective September 1, 1950* to replace Kenneth Millsap, resigned. H fl ? :: 13. Appointment of George R. Sidwell as Lecturer in Political Science and Public Administration at a salary of $300 for the period April 1 to June 30, 1950. 1*K Appointment of V e m on B. Fox as Lecturer in Social Service at a salary of $300 for the period I March 2? to June 14, 1950- HEW BUSINESS, continued Appointments* continued February 16, 1950 281? Appointments 15* Appointment of Marian ladings Gould as Lecturer in Social Service at a salary of $300 for the \ I period March 2? to June 14, 1950. * 16. Appointment of Richard C. Hicks as Lecturer in Social Service at a salary of $300 for the period March 27 to June 14, 1950- ' ! \ 1?. Appointment of Sydney Moskowitz as Lecturer in Social Service at a salary of $300 for the period March 2? to June Ik, 1950. 18. Appointment of Mrs. Mable E. Meites as Lecturer in Social Service at a salary of $300 for the period March 27 to June I**-, 1950. 1 19• Appointment of Elsie !Ehrasher Baber as temporary Instructor in Music at a salary of $3200 per yearon a 10~month "basis, effective September 1, 1950, for one year. This is a new permanent position "but Mrs. Baberfs appointment is for one year only* ; fl Miscellaneous 1. Change in the effective date of the resignation of Fred Rinker, Technician in Animal Husbandry from February 28 to February 15, 1950. 2y It is recommended by Dean Emmons that Coach Munn be authorized to accept invitations to parti- cipate in coaching schools during the summer with the understanding that he may accept what- ever honoraria the schools may provide for his participation in them. These schools are to be held at the University of Texas, University of Oklahoma, and at Johnstown, Pennsylvania. Change effec. ', date resigna. Fred Rinker • Mann permitted to accept honoraria frosi coaching schoir during summers 3* Payment of the following amounts to salaried employees in addition to their reguLar salaries: Auditoritira Bale Albin Charles Branz I.E. Chapman Lorraine Demorest John H. Emery- Helen Evans Helen Green Lois Harris Mildred Jeffers Floyd Macklem Elmer Peterson flail i\ Byder Laurence Searl Iva Mae Sweat Robert Troxell Wayne VanRiper Clella \veissinger Heal Whitehead Loren Wight Bay Terkie $15 15 18 6 15 24 70 3 21 21 9 18 12 6 21 39 21 15 9 6 Miscellaneous James Apple J. T. Blakeslee Charles Branz Marjprie Clemetsen Helen Evans Lois Harris Charles Hill Robert Hogle Francis Martin Sari Mclntyre William Pitkin Harold Sponberg Linn lowsley Hobert Troxell Wayne VanRiper Jane ¥alter Clella Weissinger Shirley Bring $17.10 30.00 10.00 5-00 5.00 5-00 43.80 12.00 30.00 53-50 27.80 17.10 18.00 20.00 25.00 48.00 5.00 4.25 Miscellaneous. Roy M. Miller A. E. Slaughter Muriel E. Tara Betty Powell Betty Jo Graves Paul Bagwell Charles Blagdon L. E. Chapman Betty Cochran W-D. Collings Mary franklin T. H. Greer Agnes Marttila P. L. Morse W. B. STeely Malvern Obrecht James Platt $15-00 30.00 25-50 17.43 46.80 16.60 5»00 5-00 2.00 00 5- 00 •5- 42.00 4.00 5.00 3-00 72.80 13-90 k. Eeceipt of a check for $57*70 from the estate of Peter V. Ross. 5. Eeceipt of a check for $100 from Elmer ¥. Heinel, President of Heinel Motors. Inc., of Philadelphia, to "be added to the contributions to the Forest Akers Scholarship Fund. 6* Receipt of a check for $50 from K. 0. Knight and Pauline Paul, members of the staff, to be used for purchasing equipment for research in foods. This check is from the McGraw-Hill Publishing Company, Inc. made out to Mr®Knight and Miss Paul in payment for a research article which was published in Food Industries in December ^ 7. Receipt of $125 from Forestry Alumni to be added to the A. X. Chittenden Student Loan Fund. 8. Receipt of a check for $50 from the Xi Gamma Chapter of Chi Omega of East Lansing to be used as two scholarship awards of $25 each, the students to be recommended by the sorority* 9. Receipt of a check for $125 from the M.S.C-, Post 402. American Legion, of East Lansing, to be used by the Spartan Hursexy School. 10/ Acceptance of a grant of $1000 from the Duncan Sines Foundation of Bowling Green, Kentucky, to be used in connection with training or research in the Department of Hotel Administration. 11. Mr. W. P. Butler of Battle Creek, Michigan, offers to give the College an 8-year old Arabian mare valued at $1500. 12* Continuation of a memorandum of agreement with the American Potash Institute-, Inc. of Wash- ington, D. Co, covering a grant of $1500 to be used under the direction of R. L. Carolus in Department of Horticulture in a study to determine the normal uptake of calcium, potassium, magnesium and sodium of certain vegetable crops. lAdditional :amounts paid ;salaried employees iCheck for j$57-70 from estate of Peter 7. Ross |$100 from Heinel Motors for Akers Fund $50 Knisfct and Paul accepted $125 added to Chittenden Fund. $50 from Chi bmega $125 for Spar- tan Sursery 1 School $1000 from Duncan Hines Gift of 8-yr old mare Memo agree• Am. Potash Institute. 2818 Memo with City of B.L. re: bacty testing $6000 from Swift & Co. Add. $500 for U.P. approved -» Approval travel ^ Herbert to Sari Francisco $2070 arrDro-D Educ H e s° •• Com* So action on recommenda- tion to com- jlete carillon HEW KJSIM1SS, continued Miscellaneous* continued February l6f 1950 13* Approval of a memorandum of agreement with the City of East Lansing covering a grant of $150 to be used under the direction of W# L. Mallmann in the Bacteriology Department in routine testing of bacteriological samples submitted by the City of East Lansing. This project has been in operation for many years* 14. Approval of a memorandum of agreement with Swift & Company of Chicago covering a grant of $6,000 to be used under the direction of R. W. Luecke in Agricultural Chemistry in a study of the nutritive requirements of young lambs. > Request for an appropriation of $500 for the Upper Peninsula Experiment Station. It seems desirable to have Professor Herbert attend the meeting of the Forth American Wild- life Conference and the National Wildlife Federation in San Prancisco on March 3-10* There are no funds in the Forestry budget from which this account can be paid* and an appropriation to cover the costs of this trip is recommended. Board approved an appropriation of $250 for this trip. 1?. Request for an appropriation of $2070 for an operating budget for the All-Colle ge Educational Research Committee. 18. At the Board meeting on November 28, 1949, the Board authorized 14 additional small bells for the tower at a cost of $2500 with the understanding that Secretary McDonel and Professor Underwood would investigate the structural costs involved and the costs of the additional heavy bells to complete the carillon. The result of this investigation discloses that the tower was constructed to carry a full carillon, and it is not necessary to make any changes in the structure. The 10 additional bells required to complete the carillon will cost ietween $15«000 and $18,000. The installation of this additional number of bells will complete our carillon and make it comparable with the carillons at the University of Chicago, the University of Michi- gan, Princeton, and Duke, The total weight of the present bells is 26,000 pounds. The weight of the new bells will be 23,000 pounds. It is recommended that the appropriation of $2,500 previously made be cancelled and that a new appropriation be made in the new amount of $20,000 to complete the carillon. ! ; I Sec-Exec, for ^° action. Men's Res. Halls. Cl-Sten. for ; ^9- Additional Secretary-Executive position for the Office of Manager of Men's Residence Halls. °f to 20. Hew Clerk-Stenographer I position for Radio Station WKAR. 21* Claims have oeen received from the Christman Company for $14,862.44 on the Union Building Addi- tion.. These claims are the final outstanding bills on this job. Board approval is requested f or tJie t r a n s f er of sufficient funds from the Faculty Housing Project to cover the claim. Christman Receipt report E.L. Fire Dept 2z. Receipt of the annual report of the East Lansing Fire Department for the calendar year 1949. and Oper. Report 23. Receipt of the 1949 Annual Operating Report of the East Lansing water and Sewage Treatment Sewage Plant Letter from K.A. Williams; 34. Communication from Kempton A. Williams on behalf of the United Government Workers of America CIO. App. Supple- I mental Agree. 25• Consideration of a supplemental agreement between the City of East Lansing and the State Board Fire Inspector \ of Agriculture which covers the change necessary due tc the College employing a full-time fire inspector. Plants. On motion of Mr. More* seconded by Mr. Brody, it was voted to approve the President's Report and all iffev; Business except Item 18 under Miscellaneous, on which no action appears. Travel TRAVEL Detailed travel requests as recommended by the Deans and Directors were presented. On motion of Mr. Mueller, seconded by Mr. Armstrong, it was voted to appove the travel requests with the understanding that such changes as are necessary to be made may be made by the President. ADDITIONAL ITEMS Resignations I Resignation- 1. Resignation of Daniel W. Anderson as 4-H Club Agent in Manistee* Masoxit and west half of Lake Counties,, effective February .11, 1950* to accept a position at the Sunshine Sanitorium. Appointments Appointments 1. Appointment of Lowell P. Dawson as Associate Professor of Physical Education* Health and Recrea- tion for Men and Assistant Football Coach on a 12-month basis at a salary of$?800 per year, eff- ective February 16, 1950 to replace Forest Evashevski, resigned* On motion of Mr. Muellerf seconded by Mr. Brody, itwas voted to approve the appointment of Mr. Dawson. 1 1 1 February 16$ 1950 ADDITIONAL'ITEMS, continued Appointments* conti m eg 2. Appointment of Stanley C. Whitlock as Lecturer in Anatomy at a salary of $50 per month, effec- tive from April 1 to June 3C> 1950v Miscellaneous 1. Payment of the following additional amounts to salaried employeest 21 Appointment Stanley C. Whitlock ;Additional amounts paid to salaried employees. Auditorium $12 Dale Albin 12 Betty J. Banks 6 Charles Branz L. E. Chapman 15. Lorraine Demorest 12 6 John Emery Helen Evans 18 Helen :. Greene James Huston Mildred Jeffers Floyd MacKlem Noel Miller Elizabeth Parker Elmer Peterson Gail F. Ryder Laurence Searl Iva Mae Sweat 12 12 18 12 6 6 18 12 12 30 Auditorium Robert Troxell Wayne VanEiper Clella Weissinger Steal Whitahead Loren Wight James Apple Miscellaneous E.B. Baum Benard Black Charles Blagdon J. T. Blakesiee Charles Branz Marjorie Olemetsen Ethel Crummer Lois Harris A. W. Heilman Charles Hirschfeld Robert Hogle $15 27 18 18 15 16.60 20,80 •fr.95 105.00 18*00 9/00 16*00 00 6 .00 9 30-00 3O.OO 30.00 Miscellaneous . R. J. Jeffries Phyllis Jenson Michael Kolivosky Donald MacDonald Francis Martin J. H. McConnell Earl Mclntyre R. F. Morley Leonard Rail Virgil Scott Robert Shackleton Harold Spomberg J. A. Strelzoff Linn Towsley Robert Troxell Wayne VanRiper R. J. Waalkes H. L. Womochel 30.00 6.00 31-50 5*00 20..00 30-00 31-30 30.00 13-90 30.00 5-00 31.10 .41.70. 28.00 5-00 5-00 30.00 22-50 Acceptance of a check for $25.from the Alpha Psi Fraternity, School of Veterinary Medicine, Michigan State College, to be used to establish a veterinary Heading Room Fund. Acceptance of a check for $12 from the Forestry CluJb.and Forestry Alumni to be added to the A. K. Chittenden Student Loan Fund. Acceptance of a check for $250 from the Wildlife Management Institute of Washington, D. C-, to be used under the direction of M. D. Pirnie of the Conservation Institute in a study of downy ducklings of wild species. Receipt of a check for $37,000 from the Institute of Applied Hotel Economics for the W. K. Keliogg Center for Continuing Education. Continuation of the memorandum of agreement with the American Cyanamid Company of STew York City covering a grant of $6?0 to be used under the direction of H. B. Tukey in the Department of horticulture in a continuation of studies to determine the effect of growth regulatory com- pounds and other chemicals on physiological response and quality of horticultural and farm crops. Approval of a memorandum of agreement with Bertha K. Hine of Bay City and Mathilde H. Fite of $Z York City covering a grant of $8,000 to be used under the direction of Dean Anthony of the School of Agriculture as a loan fund to encourage boys and girls in the ownership of good live- stock, poultry, or agricultural products, to teach boys and girls *he fundamentals of good business practices, and to encourage and enable farm boys and girls to purchase purebred live- stock, poultry, or certified seed. The State Department has requested that we provide a 4-month course for.German police adminis- trators for a group to be financed by the Department of State. Ir. the sprint of 19^9 the Board allocated approximately $9,500 to finance the Workshop on Economic Education which was held last summer. There is an unexpended balance in excess o- $4-,000 in this account, and it is recommended that this balance be reallocated to finance the Workshop being planned for the summer of 1950. 8 9 10 Eecoinmendation from Mr. Poster that the Walter H. Ballard Corporation of Few York be as a consultant in the furnishing and equipping of the Continuing Education Center at a fee 01 $6,500 plus authorized travel expenditures. ^ 11. Recommendation from Dean Anthony that consideration be given at this time to the purchase of Edward J. and Edward A. Rennert farm on Cavanau^i Road at a purchase price-of$30,000-. I I $25 from Alpha Psi !Fraternity ;$12 from Forestry \ Club for iChittenden j ; j$250 from : Wildlife" Mgt.} I n s t. ) $37,000 from Inst. Applied; Hotel Econ. Memo agree. Am. Cyanamid Co. & grant $670 Memo agree. Hine and Fite i re: grant of ; $3000 Approval of course for 6-erman police administra- tors. Unexpended balance in Workshop to be re- allocated. W.M. Ballard Corp employed] 1. for furn. & \ equip, cont. \ educ. bldg» ! Purchase of I Eennert farm i delayed. The Board felt that the price was too high and suggested further negotiations in an effort to buy the farm land at a price more in keeping with the value of the land for farm purposes, permitting the owner to retain the residence and the necessary, lawn area. 12. Communication from Stanley Johnston expressing appreciation for the acquisition of the addi- tional lands for the South Haven Station. n Consideration should be given at this time to a policy designed to limit the use of college- owned faculty housing to new members of the staff and junior staff members without permanent tenure. The Board approved this policy in principle with the understanding that a properly worded statement will be presented for approval at the next Board meeting. Use of col- lege housing to be limited) Policy to be drawn. 2820 'ADDITIONAL ITEMS, continued February l6, 1950 Miscellaneous) continued Discussion of; budget pre- j sentation to j legislature* ; Dean Emmons met with bd. for lunch & discussed needs for \ add* space. \ j Approval statement I Ennst & Ernst: Contract for well and pump given to R.M. Brewer & Son. '••1*K Discussion of the budget presentation to the legislature, conference of Michigan college presidents, interest of the Michigan Education Association* etc, 15* Dean Emmons met with the Board for lunch and in his discussion pointed out the serious need for additional space in the departments of Art, Music, Chemistry* Psychology and Speech. There was a discussion of various other matters pertaining to the School of Science and Arts* and following the luncheon the Board was taken on a tour of the new Science Building. On motion of Mr. Mueller* seconded by Mr. Armstrong, it was voted to approve the Additional Items except items 11 and 13 under Miscellaneous* SPECIAL MISCELLANEOUS 1. Statement from Ernst & Ernst in the total amount of $11,631-62 for services rendered in connection with the audit. On motion of Mr. Brody, seconded by Mr. Armstrong, it was voted to approve payment of the above-mentioned statement. 2. Report of bids taken for a well and gasoline engine driven pump at the Muck Experimental Farm as follows: $6,756.60 R. M« Brewer & Son, Parma, Michigan 7,650-00 Dunbar Drilling & Supply Co., Delta, Ohio 8,387-00 The Ohio Drilling Company, Massillon, Ohio 8,731-CO Layne-Northern Company, Lansing, Michigan Shetler Drilling & Supply Co., Saginaw, Michigan 11,903«00 Approval of travel policy- It is recommended that the contract be awarded to the low bidder, R. M. Brewer & Son of Parma at $6,756.60 to be paid from Experiment Station funds. On motion of Mr. Armstrong, seconded by Mr. Brody, it was voted to approve the above recommendation. 3. Consideration of the following policy on travel which has been approved by the Administrative Groups Encouragement for travel in the interest of administration, research, scholarship, and good teaching should be promoted by the following policy: 1. For those especially designated to represent the College on out-of-state trips, full expenses, in accordance with College travel regulations, should be paid* Prior authoriza- tion shall be given by the President or the Board of Agriculture for such trips. 2. For travel where individuals have important parts in programs or are important officers of educational, scientific, and professional organizations, first-class railway fare includ- ing pullman when needed should be paid in accordance with College travel regulations. 3. For travel mainly benefiting the individual, such as attendance at professional and scien- tific meetings, railway coach fare or its equivalent only may be paid, in accordance with College travel regulations. 4. The frequency ox trips for academic staff attending professional and scientific meetings for which the College pays full or partial expenses should be determined by the travel budget provisions, and in any case, full or partial expenses should not be paid for an average of more than one trip per person per year. 5- In cases where departments or divisions of the College, such as the Experiment Station and Extension Services, are engaged in work requiring much travel for conferences, etc., ex- ceptions shall be made to the above regulations. 6. When agreements under which gifts and grants are accepted by the College provide for travel, reimbursements shall be made for full expenses in accordance with College travel regulations and subject to any limitations in the grant. In all cases, however, prior authorization by the President shall be required for out-of-state travel. 7. The department head or administrative officer of a division, the director, and the dean are required to approve requests for all types of in-state and out~of-state travel at College expense. Only in cases where the individual represents the College at out-of-state meetings and where full expenses are allowed shall approval be required by the President and the travel be reported to the State Board of Agriculture. Approval of the President must be given prior to such trip if reimbursement is to be made, 8. Funds for the reimbursement of all travel costs paid from the College current fund will be set up as a separate item in each departmental or divisional operating budget, and the department and divisional heads and the dean shall be responsible for keeping expenditures within the amount budgeted for travel purposes. ?7o money may be expended for travel beyond the amount budgeted for that purpose unless approval is given by the President or his authorized agent prior to the trip, and in no case shall the approval of additional amounts be a means of increasing the amount of the operating budget. On motion of Mr. Brody, seconded by Mr. Armstrong, it was voted to approve the above travel policy* SPECIAL MISCELLANEOUS, continued *K When the Federal Poultry Research Laboratory was established in East Lansingt J. Holmes Martin February 16, 1950 was given the title of Research Professor and a salary of $1 per year• When he was replaced in the fall of 19^-0 by Mr. Winton* through an oversi^it Mr. Winton was not given rank on the college staff. We now carry on a considerable number of joint research projects* and it is recommended by Director Hardin, Dean Anthony, and the Administrative Group that the title of Professor (Research) in Poultry Husbandry be given Berley Winton and Bfelson F. Waterst and the title of Associate Professor (Research) to Ben R. Burmester, all at an annual salary of $1 per year, charged to the Agricultural Experiment Station. Winter, Waters and Burmester given academ- , ; ic titles Resolution ret borrow- funds to for jplans for ^Library. On motion of Mr. Brody, seconded by Mr. More* it was voted to approve the above recommendation. 5- The following resolution is required in connection with the borrowing of funds to pay the architects for the preparation of plans for the LibraryS Resolution for An Advance to Provide for the Advance Planning of Uon-Federal Public Works under the Terms of Public Law 352, 81st Congress of the United States, Approved October 1?, WHEREAS, the State Board of Agriculture, herein called the "Applicant", after thorough consideration of the various aspects of the Problem and study of available data has hereby determined that the construction of certain public works, generally described as a College Library Addition, is desirable and in the public interest and to that end it is necessary that action preliminary to the construction of said works be taken immediately; and WHEREAS, under the terms of Public Law 352/ 81st Congress, approved October 13» United States of America has authorized the making of advances to public bodies to aid in defraying the cost of architectural, engineering, and economic investigations and studies, surveys, designs, plans, working drawings, specifications, procedures and other action pre- liminary to the construction of public works (exclusive of housing); and the WHEREAS, the applicant has examined and duly considered such Act and the applicant con- siders it to be in the public interest and to its benefit to file an application under said Act and to authorize other action in connection therewith; THEREFORE, BE IT RESOLVED by the State Board of Agriculture, the governing body of said applicant, as follows: !• That the construction of said public works is essential to and is to the best interests of the applicant, and to the end that such public works may be provided as promptly as practicable it is desirable that action preliminary to the construction thereof be under- taken immediately: 2. That Fnilip J. May, Treasurer, be hereby authorized to file in behalf of the appli- cant an application (in form required by the United States and in conformity with said Act) for an advance to be made by the United States to the applicant to aid in defraying the plan- ning cost preliminary to the construction of such public works, which shall consist generally of a library addition containing about 1,500,000 cubic feet, with stacks and shelving for 700,000 volumes, seating for 500 graduate students at a single time in cubicles and small reading rooms, and space in large reading rooms and alcoves for 2*500 undergraduate .students at a single time; • 3* ..That if such advance be made the applicant shall provide or make necessary arrange- ments to provide such funds, in addition to the advance, as may be required to defray the cost of such action preliminary to the construction of the public works; k. The said representative is hereby authorized to furnish such information and take such other action as may be necessary to enable the applicant to qualify for the advance; 5V That the officer designated in the preceding paragraph is hereby designated as the authorized representative of the applicant for the purpose of furnishing to the United States such information, data and documents pertaining to the application for an advance as may be required; and otherwise to act as the authorized representative of the applicant in connection with this application; and 6. That certified copies of this resolution be included as part of the application for an advance to be submitted to the United States. On motion of Miss Jones, seconded by Mr. Brody, it was votedto approve the above resolution. 6. In order to qualify for a loan under Public Law 352, 81st Congress, the following resolution should be approved. WHEREAS, Michigan State College has great need for additional library facilities as a result of the large increase in student enrollment since the present library was built in 192V; and Resolution |re: loan of imoney to pay architects for library WHEREAS, the Michigan State Board of Agriculture has complete and final authority under Article XI of the Constitution of Michigan of 1908 for the planning of buildings for Michigan State College; NOW, THEREFORE, BE IT RESOLVED That the library building addition be a part of the overall building program of Michigan State College and that immediate planning of this building be commenced. On motion of Miss Jones, seconded by Mr. Brody, it was voted to approve the above resolution. Approval of agreement "between 33.L. School Dis- trict and State Eoard of Agricul- ture- i SPECIAL MISCELIAlJTBOUS, continued February l6, 1950 The following agreement is proposed between the School District of the City of East Lansing and the State Board of Agriculture, modifying and amending the contract of August 7, That certain contract or agreement executed "by and between the State Board of Agricul- ture of the State of Michigan as first party and the School District of the City of East Lan- sing, a municipal corporation of East Lansing* Michigan, as second party, under date of August 7* 19^9 > is hereby modified and amended as follows? Paragraph 1 thereof, regarding the removal of certain buildings by first party» is hereby cancelled and deleted? Paragraphs 2 and 3 thereof* relating to the value of certain buildings and the payment of certain sums of money by first party to second party, are hereby cancelled and deleted and replaced by the following: 2 and J* First party agrees to reimburse second party for the pro rata share of the ex- pense of operation of the East Lansing Public Schools attributable to those students living on the campus of Michigan State College or other premises owned by first party in the School Dis- trict of the City of East Lansing according to the formula hereinafter set forth. On the first Monday in November of each year, commencing November 6, 1950, second party will determine the number of students living on the campus of Michigan State College or other premises owned by first party in the School District of the City of East Lansing and enrolled in such School District and forthwith report such enrollment to first party. First party shall pay in lieu of taxes as set forth in the said agreement of August 7, 19^7* a per capita cost of opera- tion according to Section 19 of the State Aid Bill, so-called* and increasing the amount so obtained by an additional twenty-five per cent in lieu of costs for capital outlay, debt service, and mileage for the building and site fund, deducting a membership allowance determined accord- ing to the State Aid formula and presently computed at $126 per elementary student and $1^6 per junior and senior high school student. The amount' to be paid by first party to second party by virtue hereof shall not be less than $10,000 per year, in addition to first party!s share of the expense of construction of the Hed Cedar Elementary School as hereinafter set forth• Paragraph 4 of said agreement shall be modified as follows: \ ; I ! ! i \ I | j I ! i ! | j ! On November 6* 1950* the percentage of students attending the Red Cedar Elementary School living upon the campus of Michigan State College or other property owned by first party shall be determined. That percentage shall then be applied to twenty per cent of the total cost of construction of the Bed Cedar Elementary School to determine the obligation of first party to second party for its share. of the cost of''such school building pursuant to Paragraph k. of the said contract of August 7» 19^7» for the school year 19^9-50» From the amount so ascertained $3*200 shall be deducted as a credit from the portion of the twenty-five per cent appropriation herein provided for attributable to the building and site fund* The balance shall be forthwith due and payable 'by first party to second party. The same procedure shall be followed on the first Monday in November in 1951 and 1952- A statement shwoing the amount due by first party to second party pursuant to the provisi- ons hereof shall be prepared by second party and submitted to firat party between November 15 and December 1 of each year. Payment of the amounts due shall be made by first party to second party on or before the following January 1. Paragraphs 5» 6 and 7 of the contract of August 7, 19^7f herein referred to shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first above wirtten. ;0n motion of Mr. Brody, seconded by Mr. Armstrong, it was voted to approve the above agreement with |the East Lansing School District. The meeting adjourned at 12:30 p.m. • 1 Secretary