Board of Trustees Meeting Minutes - 1860 [Begin page 62] 1860 Secretary's Office Lansing. Feb. 1st 1860. The Board met on the call of the Secretary. Present Messrs. Kellogg Baxter & Gregory. The forenoon was occupied in collecting a Statement of the outstanding indebtedness of the College. P.M. Mr. H. Hodges, late Farmer, appeared before the Board, and after a presentation of his claims his afc was allowed for balance of salary $320. [Accounts] The following accounts were also allowed viz. I. Gifford, cheese, No 43 $6.60 to be pd on his order to A Turner & Co A. Turner & Co, Balance, $24.38 John Blakelee flour 48.52 Geo Beaman, butter 117 lbs/c 19.89 F. Alton Pork bbls 12.00 Chas Foster " 4.77 Cyrus Hosner, Butter. 6.57 S Ostrander, Groceries, 30.26 W Johnson milk pans 2.82 David Ekstine potatoes 2.77 Spencer Burkam beef 2.23 Geo. W Waldbauer crackers 9.12 John Robie eggs .30 E Walker flour 45.25 R Pointer meat 71.30 H. Thayer & Co 1.00 H. Ingersoll 1.25 Coryell Jennison 13.45 S Lansing 2.50 U.D. Ward 3.84 Turner & Co 6.50 Moore & Foote 138.03 D Eckstine 3.52 G M Tower 10.48 Burr & Grove 39.50 E.P. Benham 2.47 John Whiteley 2.97 Ball Sprang & Tobias (hand cart) 20.00 The afc of B.S & T for bolster reaches bolts etc amounting to $4.25 – being of old date and not vouchered, was re- jected. Noah Phelps lumber 1.92 L.R. Fisk postage 3.17 Dr. H. Goadly Chemicals. 19.40 " " " bal on salary 79.43 $99 99/100 had been pd the Doctor in board and articles from Boarding house. & $36.14 being due him from M. Leans to whom it had been paid for him. S Lansing afc for Nov & Dec 9.78 Peck & Merrifield butter 4.60 H Jepson 13.00 J Chapman work 5 days 8.00 Feb. 2. Voted to instruct the Librarian of the [End page 62] [Begin page 63] [Congressl. Ascs. D.C. Leach] College to deliver to the State Librarian the Congressional Documents for the 35th Congress Sent by mistake to Agricultural College by Hon. D.C. Leach. [L.R. Fisk Prof. Agrl. Chem.] Resolved that Lewis R Fisk be and hereby is appointed to the professorship designated in new plan of organization, as the Professorship of Agricultural Chemistry in the State Agricul- tural College, at a Salary of $1000 a year, this appointment to take effect on and from the 1st day of January 1860. [T.C. Abbot Civil & Rural Eng.] Resolved that Thomas C Abbot be and he is hereby appointed to the Professor ship designated as the Professorship of Civil & Rural engineering in the State Agri- cultural College, at a Salary of $1000 a year, this apointment to take effect on and from the 1st of January 1860. [T.C. Abbot Treasurer] Resolved that Prof T C Abbot be continued in the office of Treasurer of the College. [Supt. Farm " Horticult] Feb. 3. Board met again at same place. Voted to tender appointments to Mr James Bagley of Troy Oak Co., and Mr. J.C. Holmes to the offices respectively of Superintendent of the Farm and Superintendent of Horticulture [No Int. on Salary] Voted that no interest can be allowed on balances due Professors for Salary [Accounts] Allowed afc of W.J. Baxter for services and expenses as Member of the Board of Education on Agl College business from Feb. 3, 1858. to Jan 5, 1860. ---- $408.51 Allowed afc of Jno. R Kellogg for balance due him on Blacksmithing Tools furnished the College, (the price of pigs sold him being deducted) $29.25 Also for Services and expenses as Member of Board of Education to Feb 6 $38.50 Allowed. A M Chadwick blacksmithing 2.81 Prof Fisk for balance of Salary to Jan 1, /60 400.00 [End page 63] [Begin page 64] Allowed Camiell & Edmonds for afc to date $12.59 [Geo. Thurber Botany] Resolved that George Thurber M.D. of New York, be appointed to the Professorship of Botany & Vegetable Physiology. in the Agricultural College, at a Salary of $1000 per year. Voted to Sell Preston and Thompson, Students, each a half breed Essex pig at $4 per 100 lbs [Steward] Voted to authorize the Secretary to S.A. Contract with Mr ^ Lans to take the Boarding House for the present year. [Sell Saw etc] Voted to sell the Horse Power now on the farm. to Mr LaRue, and the saw and mandrels attached thereto to J.R. Kellogg, the same to be appraised by Col. Burr and S. Lansing. Allowed Wm N. Lewis's bill for lumber with 20 per cent discounted, the Charges on said bill being higher than other bills of his on file, and vouchers being deficient. Amount as allowed $89.56 [Extra teachers] Voted: that the Secretary be authorized on consultation with the faculty, to employ addition- al teachers for the College if it shall become necessary. [Bayley Supt. Farms Holmes " Gardens] A consultation having been held with Messrs. Bayley & Holmes, it was Resolved that Mr. James Bayley and Mr. J.C. Holmes of Detroit, be appointed respectively to the offices of Superintendent of the Farm and Superintendent of Horticulture in the State Agricultural College at a salary of $750 a year each, such appointment to take effect on and from the first day of January 1860. [Faculty members Secretary] Resolved that these officers be members of the College Faculty and have a vote in the Faculty in all questions pertaining to their de- partments; the Superintendent of Horticulture being hereby made Secretary of the College. [Farm House] Resolved that the Farmer's House be allowed free of rent to Mr James Bayley, or fifty dollars in lieu thereof be allowed on rent of one of the other houses if he shall choose one of the other houses, provided that the farmer's house be rented for that sum. [End page 64] [Begin page 65] Ypsilanti April 10 1860 The Board being in Session in Ypsilanti, on Normal School affairs, the afc of Austin & Tomlinson of Jackson for wagon furnished the College was allowed $84.50 [Accounts] Voted that the Secretary be authorized to settle with Mr R.F. Johnstone Voted to allow bill for glass jars purchased for putting up the Specimens in Natural History at College. [Com. on Presidency] Voted to allow traveling expenses of Secretary of trip to the East to Secure President and Professors for the College. [Secty.] Voted that Secretary be authorized to attend to College affairs till the Board meet again. Voted that the Sec'y examine school library books, when bound, under library Contract. Lansing July 3d 1860 9 o'clock A.M. The Board met on the call of the Secretary. Present Mr Baxter & the Secy. Afterwards during the Session Messrs Kellogg and Willard appeared [Accounts] The following accounts were examined & allowed James Bayley balance on Salary & for purchases $445.75 H.K. Messengar & Son for roofing Boarding Hall 212.02 Wm Webster for vinegar 10.10 T.C. Abbot Sundry bills paid by him 27.96 Volney Bayley & A Bayley for work 18.34 F Raymond & Co old & new afc 31.64 Hovey & Co. Boston Seeds 12.92 Elwanger & Barry, Rochester trees etc 21.00 R. Dunning Jackson Peach pits 3.00 Wm Adair Apple & Quince Stocks 15.00 W.S. Penfield Seeds & tools 15.12 The afc of James Bayley, as above, was as follows. Cr. Salary to June 30, 1860 $375.50 sheep $75. = $4.50 Cash expenditures on afc of College $145.65 145.65 $595.65 Dr. Cash per warrant 278 $100. Rec'd for break etc 4.35 Milk etc $8.55 -149.90 Balance due $445.75 [End page 65] [Begin page 66] July 4. Board visited and examined the College farms Met at Secretary's office in the evening Voted to direct Mr Bayley to reship the large Cultivator procured by Mr R.H Johnstone to Detroit. charges paid Reconsidered the vote of Oct 21st 1859 [Manly Miles Zoology] Resolved that Dr. Manly Miles of Flint be ap- pointed to the Professorship of Zoology and Animal Phys- iology in the State Agricultural College to enter upon service in the same during the year 1861, and tobe on service during each of the years 1861 & 1862 only one quarter of the college year; the Salary tobe at the rate of $1000 a year for the time employed [Museum Cases] Voted to authorize the Secretary to procure the construction of cases for Museum rooms in the College building as soon as the condition of the finances will permit. The following [illegile in original] and resolutions were considered & passed Whereas the Auditor General of the State ab- solutely declines to pay the appropriations made by act of the Legislature of 1859. for the Normal School and Agricultural College for the year 1860. inasmuch as the taxes levied to meet such appropriations will not be collected till in the month of February 1861. And whereas there is now due and unexpended of said appropriation for the Normal School. the Sum of $6000, and of the said appropriation for the Agri- cultural College more than $12000, therefore [$9000 Loan] Resolved that loans or advances be procured on said appropriations of such amounts as may be nec- essary to meet current expenses of said Normal School & College not to exceed $5000 for the Normal School and $9000 for the Agircultural College at an interest not to exceed 10 per cent per annum Resolved that the regular certificates of the Board of Education, to the Auditor General be issued to be used in effecting such loans or advances. Resolved that the Secretary of the Board be authorized to negotiate such loans or advances and that he be authorized to call to his aid or counsel in such negotiation, any other member of the Board. [End page 66] [Begin page 67] Ypsilanti July 19th 1860 The Board of Education being in session at the Normal School the following business was done for Agricultural College. [Plastering] Voted to close the current college term as soon as practicable after Nov. 1st in order to allow time for replastering Boarding Hall. L.M. Gregory Secy Detroit Sept 4th 1860 [No Quorum] A meeting of the Board was called by the Secretary, but as a quorum did not meet no business was done, except some informal consultation on affairs of College & Normal School L.M. Gregory Secy Detroit Oct 4th 1860 The Board met on the call of the Secretary at the Michigan Exchange. present Willard Baxter & Gregory Voted that the current college term be closed as soon after the 1st of November as the Faculty find it practicable in order to allow time for repairs of Boarding Hall for winter. [Plastering etc] Voted that the Secretary be authorized to receive bids and contract with the lowest responsible bidder to re-plaster the Boarding Hall; also to contract for necessary repairs to College Building and fitting up basement of the same. [Draining] Voted that Jas Bayley, the Farm Superintendent be authorized to expend a sum not exceeding $100. in draining Swamp Lands belonging to the College. [Stock] Voted that the Farm Supt be also author- ized to expend not exceeding $100 in the purchase of young Stock for the Farm. [Microscope] Allowed Prof. Geo. Thurber's afc for 1 lever stage microscope purchased by him for College, $85. L.M. Gregory Secy [End page 67] [Begin page 68] Secretary's Office Lansing. Oct. 30, 1860 A meeting of the Board having been called by the Secretary. Mr Baxter. & the Secretary appeared at the time appointed The afc of J Van Husan for freight on hay scales was allowed – at $3.75 Oct. 31. The Board met at College building, and attended the examinations of several of the Classes of the College The following afcs were examined & allowed. S.H. Lane on afc for board furnished Students $430.00 A. & V. Bayley for labor 23.78 Prof. T.C. Abbot, for cash paid for Postage, express, labor etc on well 7.98 The accounts of S.A. Lane Keeper of the Boarding House were examined and allowed as follows. Cr By Boarding Students. (on their work bills) 2196.86 Dr To Provisions, rent, cash etc 1542.86 Balance due him on Settlement Nov. 1st $653.38 [Accounts] In the above charge is included the rent of Boarding Hall for 3 quarters from Feb. 1st 1860 and the Board agree with Mr Lane that there shall be a proportional abatement of rent on the fourth quarter, if he shall leave the Hall vacant before the close of his year. Feb. 1st. 1861. Allowed J.C. Holmes for balance [on?] purchases made over and above the moneys put into his hands for such purchases $11.29= Carmell & Edward's afc for Jan & Feb. 1860 8.92 Burr & Grove's afc to Oct 22nd 96.41 Dr. M Miles. Bill of Glass from [Burns?] & Halsted & freight 33.87 The afc of O S Morton for 575 apple trees was reconsidered and 245 of said trees having been found alive, there was allowed for the same $40.00 [Extra labor] Messrs Jas Bayley & J.C. Holmes were authorized to employ five students for a period not exceeding two weeks to finish work in Garden & on Farm. Mr Jas. Bayley was also authroized to employ one or more men through the winter [End page 68] [Begin page 69] tot ake care of Stock and do other necessary work. [Boarding Hall Inventory] Messrs Bayley & Holmes were instructed to examine goods of Boarding House when Mr Lane finally leaves or at the close of his year to ascertain whether the furniture is the same as was inventoried to said Lane or equal there to and to fix prices for any loss or damages Nov. 2nd Met at office of Secretary in Lansing [Accounts] The following afcs were allowed A.J. Viele for Stationary for College 3.00 J.R. Hale for Hay 2.00 P.C. Ayres Museum Cases 197.75 Jas Bayley, balance on purchases for farm over & beyond moneys advanced him to make such purchases $34.04 Robt Bercham timber 2.00 R.H. Tripp. teachers was allowed account as follows. Cr By Salary 6 months at $45. $270.00 Dr To Warrants for $80 & $100 180.00 Balance Due him $90.00 [End page 69] [Begin page 70] Detroit Dec. 4, 1860 A meeting of the Board of Education having been called at Detroit to revise the list of Library Books and prepare the same for publication. the following business was transacted for the Agricultural College. The entire Board being present. [Accounts] Mead & Robson's afc for balances due them was examined and allowed at $48.49 John Thomas & Co's afc for balance due on old accounts was referred to the Secretary to examine old bills and vouchers and to settle the same as might be ascertained to be correct. [Board's Accounts] Allowed. Members of Board of Education for Services & expenses on Board in management of affairs of College for the year as follows. W.J. Baxter (Feb to Dec, 60) 110.60 J.M. Gregory (Feb to Dec) 77.04 J.R. Kellogg (1 meeting) 30.45 Geo Willand , (1859 & 1860) 83.35 [Boarding Hall consigned to Faculty] Resolved that the Boarding Hall of the Agl. College be placed under the care & control of the Faculty of the College, and that said Faculty be authorized to employ some suitable person to take the oversight, and also the necessary number of ser- vants: also to make or cause to be made all neces- sary purchases of provisions for said Boarding Hall, an paying the wages of such employees and the cost of such purchases from the moneys received from board- ers for board & washing. Resolved that the Faculty be authorized to fix the rate of board tobe paid by students, but such rate shall not be less than $2 a week exclusive of washing. and shall be sufficiently high to cover all expenses of Boarding Hall, including wages cost of fuel, lights, provisions etc and a reasonable rent for building & furniture. Resolved that the Faculty be authorized to make and establish all needful regulations for the management of said Boarding Hall, and they shall report quarterly to the Board of Education and whenever they may be [End page 70] [Begin page 71] required by the Board, the receipts and expen- ditures for the Boarding Hall Resolved that this arrangement may be rescinded at any time by the Board of Education, or relinquished by the Faculty to any meeting of said Board. [Circular Report] The Report of Prof. L.R. Fisk was read and having been amended to meet the views of the Board, inasmuch as it was proposed to be issued as a Circular for the College was ordered printed with the Annual report. [Annual Report] The draft of an annual report was pre- sented by the Secretary and after being filled up [illegible in original] money items was adopted by a unanimous vote as the Annual Report of the Board. [Clearing] Voted to authorize the clearing of 50 acres on the College farm during the coming year. L.M. Gregory Sec'y