MINUTES OF THE INFORMAL MEETING of the V BOARD OF TRUSTEES July 27, 1972 Present: President Wharton, Trustees Carrigan, Hartman, Huff, Martin, Merriman, Stevens, and Thompson; Provost Cantlon, Executive Vice President and Secretary Breslin; Vice Presidents Muelder, Perrin, Scott, and Wilkinson; Messrs. Carr and Spaniolo Absent: Trustee White. President Wharton called the informal meeting of the Board of Trustees to order and briefly outlined the presentations to be made. He indicated that the first items would relate to the report of the Women's Steering Committee with a presentation from the : Committee, a minority report, and a statement from a group of long-term women employees. The second portion of the meeting would be concerned with problems facing the MSU School of Criminal Justice. Women's Steering Committee Report discussed Prior to the presentations on the women's issues, President Wharton announced that the administration's response to the report of the Women's Steering Committee would be discussed at the formal meeting of the Board, Friday, July 28. He stated that at this informal meeting Mary Kay Scullion would make a presentation on behalf of the Women's Steering Committee; Joann R. Collins would present the minority report; and Elaine H. Frank would give a statement from a group of long-term women employees. Miss Scullion pointed out that the Women's Steering Committee had grave concerns over the minority report. She added that the report came from a letter to President Wharton from three members of the Committee. She stated that this was not truly a minority report in the usual sense and that the three members had made no effort to have their point of view discussed in Committee meetings. She added that the three members had not regularly attended meetings or actively participated in the discussions leading to the Committee's final report. Miss Scullion indicated that the Committee had not set priorities in the report concerning what actions the University should take to help women since the Committee felt all of the items in the report are, in fact, priority. She briefly discussed several items in the report and stated that the Committee had attempted to fit the needs of women into existing University structures but found that the problems which confront women on the MSU campus are such that no single department or component could satisfactorily handle them. She gave strong support to the idea of a women's center. She presented a visual diagram of how the center would relate to the administration, faculty, undergraduate and graduate students, non-academic employees, and the community. The center would be engaged in advocacy action programs, research and program development. Miss Scullion summed up her presentation by stating that the report of the Women's Steering Committee should not be shelved but that every effort should be made to implement its recommendations. She added that if the University is not able to respond to the needs of women, the women of the University will be forced to seek "extra-legal" means of developing solutions to their problems. Joann R. Collins made a presentation on behalf of the three black women on the Steering Committee. She indicated that the three members were entirely in agreement with the other members of the Committee that immediate attention must be given by the University to correct certain inequities as they pertain to women. She added that the three members firmly believe that such action, can be attained by using the existing structure of Equal Opportunities Programs (EOP) and not through the establishment of a women's center. The minority report restated their recommendations of June 1, 1972 to President Wharton calling for the utilization and expansion of existing resources within the University. They concluded that in light of the fact that MSU is not now in complete compliance as an equal opportunity employer, corrective measures and endeavors concerned with women on campus carried out through EOP will provide for the attainment of affirmative action program goals for women within the total University framework. Elaine H. Frank made a presentation on behalf of over 60 long-term women employees of the University from the clerical-technical and administrative-professional ranks. She added that the signatures had been obtained within little more than 24 hours of the informal meeting of the Board. Mrs. Frank read a statement from the group indicating that while the Women's Steering Committee put much effort into their report, they nevertheless were volunteers with "predetermined points of view" which did not necessarily reflect the interests and aspirations of MSU women employees. Mrs. Frank indicated that the group was in support of a number of issues in which the status of women not only can but must be improved. She added that much has been done by the University in this area and that much more needs to be done. The concerns of the group were that many of the demands of the Steering Committee were unrealistic and potentially harmful to those they presume to benefit. Of particular interest to the group were any efforts to set quotas in the hiring of women employees. The group's statement supported the administration's announced actions in response to the report of the Women's Steering Committee. They concluded that whatever actions are taken must be the result of realistic appraisals of need, budget availability, competence and other equally imperative considerations. Minutes of the Informal Meeting, continued July 27, 1972 Recommendations of Resource Analysis Study of School of Criminal Justice The second portion of the Informal meeting of the Board of Trustees was concerned with the recommendations of the Resource Analysis Study of the MSU School of Criminal Justice completed fall term of 1971. Provost Cantlon presented a brief review of prior resource analysis studies and the major concerns and charges to the committee in conducting the study of the School of Criminal Justice. Concerns included job market and student demand in the area of law enforcement, role and mission of the School, costs of programs, load of service courses, and relationship to programs in other departments and colleges which serve portions of the criminal justice system. Assistant Provost Robert H. Davis made a brief presentation regarding the methods and purposes of a resource analysis study. He indicated that the technique had been used successfully in studying departments and colleges within the University. Dr. Clarence L. Winder, Dean of the College of Social Science, discussed the relationship of schools within the college structure. He also commented on productivity and resources within the School of Criminal Justice in relation to the College. He mentioned the proposed but-yet-to-be-funded Center for Crime and Delinquency as an example of current efforts and a future need for interdisciplinary work in this important area of society. Programs in law enforcement are seen as closely related to programs in social work, sociology, psychology, and other areas of the College of Social Science. 1 Professor A. F. Brandstatter, Director of the School of Criminal Justice, reviewed the problems which currently face the School and those which can be expected in the future. He commented on the recommendations of the Resource Analysis Study calling for a holding of enrollments in law enforcement and service courses within the School. He indicated that while the School's faculty was not generally very happy with the recommendations, the School would make every effort to carry out the findings of the report as "good soldiers." Discussion between members of the Board and Professor Brandstatter centered around the role of the School in the statewide and national picture of law enforcement education. Mention was made of greatly increasing law enforcement offerings by community colleges and other four-year institutions in the state and the effect this has and will continue to have on the MSU program. The general feeling of the Trustees was that serious thought ought to be given before holding enrollment sizes in the School of Criminal Justice. Provost Cantlon indicated that the Resource Analysis Study was not setting pre-established enrollment numbers for the School but was only trying to react to current financial strains facing the School, the College of Social Science, and the University as a whole. President Wharton expressed the appreciation of the Board of Trustees for the presentations. The meeting was adjourned at 10:00 p.m. I MINUTES OF THE MEETING of the FINANCE COMMITTEE July 28, 1972 ' President Wharton called the Finance Committee meeting to order at 7:35 a.m. The following members were present: Trustees Carrigan, Hartman, Huff, Martin, Merriman, Stevens, and Thompson; President Wharton, Executive Vice President and Secretary Breslin, Provost Cantlon, Vice Presidents Scott and Wilkinson, Assistant to the President Ballard, Attorney Carr. Absent: Trustee White. Investment Recommendations 1. The Investment Committee met and approved the following recommendations as submitted by Scudder, Stevens & Clark. Trustees Huff, Stevens, and Thompson concurred in the acceptance of these investment recommendations. Leone Wheaton Tudor Fund Amount Security Cash available Recommend purchasing: 100 American Cyanamid Forest Akers Golf Course Fund Approx. Price Principal Income Yield $ 4,200 $ 37 3,700 $ 125 3.4% Maturing 2,000 Ford Motor Credit Notes Maturing June 30, 1972 100 2,000 Recommend purchasing: 2,000 " • Ford Motor Credit Notes Maturing September 29, 1972 100 2,000 Finance Committee Minutes, continued 1. Investment Recommendations, continued Lee J. & Grace Ashley Scholarship Fund Amount Security Maturing 3,000 Ford Motor Credit Notes Maturing June 30, 1972 July 28, 1972 Investment Recommendations - Principal Income Yield . Approx. Price $ 100 $ 3,000 PII Pia ll 111 Recommend purchasing: 3,000 Ford Motor Credit Notes 100 3,000 Maturing September 29", 1972 Albert Case Fund Maturing 10,000 Ford Motor Credit Notes Maturing June 30, 1972 Recommend purchasing: 10,000 Ford Motor Credit Notes Maturing September 29, 1972 Consolidated Investment Fund Maturing 20,000 Ford Motor Credit Notes Maturing June 30, 1972 Recommend purchasing: 100 100 10,000 10,000 100 20,000 20,000 Ford Motor Credit Notes 100 20,000 Maturing September 29, 1972 John A. Hannah Professorship Fund Maturing 122,000 Ford Motor Credit Notes Maturing June 30, 1972 Recommend purchasing: 100 122,000 122,000 Ford Motor Credit Notes 100 122,000 Maturing September 29, 1972 Jenison Fund Maturing 55,000 Ford Motor Credit Notes Maturing June 30, 1972 Recommend purchasing: 55,000 Ford Motor Credit Notes Maturing September 29, 1972 H. William & Elizabeth A. Klare Fund Maturing 58,000 Ford Motor Credit Notes Maturing June 30, 1972 Recommend purchasing: 58,000 Ford Motor Credit Notes Maturing September 29, 1972 Rackham Trust Reserve Investment Fund Maturing 5,000 Ford Motor Credit Notes Maturing June 30, 1972 Recommend purchasing: 5,000 Ford Motor Credit Notes Maturing September 29, 1972 Rackham Trust Fund Maturing 37,000 Ford Motor Credit Notes Maturing June 30, 1972 Recommend purchasing: 37,000 Ford Motor Credit Notes Maturing September 29, 1972 100 55,000 100 55,000 100 100 100 100 100 100 58,000 58,000 5,000 5,000 37,000 37,000 Finance Committee Minutes, continued July 28, 1972 Investment Recommendations 1. Investment Recommendations, continued Retirement Fund Amount Security Approx. Price Principal Income Yield I i Maturing 500,000 Ford Motor Credit Notes Maturing June 30, 1972 $ 100 $ 500,000 Recommend purchasing: 500,000 Ford Motor Credit Notes Maturing September 29, 1972 100 500,000 White Motor Company Fund Maturing 1,000 Ford Motor Credit Notes Maturing June 30, 1972 Recommend purchasing: 1,000 Ford Motor Credit Notes Maturing September 29, 1972 Ivan Wright Life Income Fund Maturing 5,000 Ford Motor Credit Notes Maturing June 30, 1972 Recommend purchasing: 5,000 Ford Motor Credit Notes Maturing September"29, 1972 100 100 1,000 1,000 100 5,000 100 5,000 Trustees Martin, Carrigan and Thompson concurred in recommendations: the acceptance of the following Fred T. Russ Fund Amount Security Recommend selling: Approx. Price Principal Income Yield 280 Textron $1,40 cm. cv. pfd. $ 30 $ 8,400 $ 392 4.7% Recommend purchasing: 150 American Express Spartan Fund Recommend selling: 200 Textron $1.40 cm. cv. pfd. Recommend purchasing: 110 American Express G. J. Bouyoucos Graduate Fellowship Fund Recommend selling: 200 shs. Textron, Inc. $1.40 Convertible Preferred Recommend purchasing: 110 shs. American Express Co. Albert Case Fund Recommend selling: 200 shs. Textron, Inc. $1.40 Convertible Preferred Recommend purchasing: 110 shs. American Express Co. A. V. Case Memorial Scholarship Fund Recommend selling: 300 shs. Textron, Inc. $1.40 Convertible Preferred Recommend purchasing: 160 shs. American Express Co. 54 30 54 30 54 30 54 30 54 8,100 72 .9% 6,000 280 4.7% 5,940 53 .9% 6,000 280 4.7% 5,940 53 .9% 6,000 280 4.7% 5,940 53 .9% 9,000 420 4.7% 8,640 77 .9% Finance Committee Minutes, continued July 28, 1972 1. Investment Recommendations, continued Investment Recommendations Consolidated Investment Fund Amount Security Contribution Recommend selling: 750 shs. Textron, Inc. $1.40 Convertxble Preferred Recommend purchasing: 480 shs. American Express Co. Jack B. Fields Memorial Fund Recommend selling: 50 shs. Textron, Inc. $1.40 Convertible Preferred Recommend purchasing: 25 shs. American Express Co. John A. Hannah Professorship Fund Contribution Recommend selling: 1,200 shs. Textron, Inc. $1.40 Convertible Preferred Recommend purchasing: 1,220 shs. American Express Co. H. W. Klare & E. A. Klare Trust Fund Recommend selling: 800 Textron $1.40 cm. cv. pfd. Recommend purchasing: 440 American Express Co. Retirement Fund Contribution Recommend selling: 5,000 Textron $1.40 cm. cv. pfd. Recommend purchasing: 4,250 American Express Co. White Motor Company Fund Approx. Price Principal Income Yield $ 3,600 30 54 30 54 30 54 30 54 30 54 22,500 $1,050 4.7% 25,920 230 .9% 1,500 70 4.7% 1,350 12 .9% 30,000 36,000 1,680 4.7% 65,880 585 .9% 24,000 1 ,120 4.7% 23,760 211 .9% 80,000 150,000 7 ,000 4.7% 229,500 2 ,040 .9% Contribution 89,250 Recommend purchasing: $9,000 $25,000 650 shs. 300 shs. 400 shs. 250 shs. Ford Motor Credit - 90 days American Tel & Tel. Co. 4.750% Debentures due 1998 Franklin Life Ins. Co. American Express Co. American Cyanamid Co. Standard Oil Co. of Calif. Ivan & Jean Wright Beneficiary Fund Recommend selling: 200 Textron $1.40 cm. cv. pfd. Recommend purchasing: 110 American Express Co. 100 74 23 54 35 61 30 54 9,000 18,500 360 1,187 4 • 75 14,950 16,200 14,000 15,250 338 144 500 725 2 3 4 .3% .9% .6% .8% 6,000 2.80 4.7% 5,940 53 .9% RESOLVED that the investment recommendations submitted by Scudder, Stevens & Clark^ and approved by the Investment Committees be approved. Unanimously approved. Motion by Trustee Hartman, seconded by Trustee Carrigan. 1 j.S Report of sale of 68 sh Dow Chem. Co. stock Finance Committee Minutes, continued July ,28, 1972 2 The 68 shares of Dow Chemical Co. stock submitted with a gift and grant form on June 28, 1972 were wold on June 29, 1972 for a net amount of $6,035.15. This stock was a gift from William and Hannah Baker for the MSU Development Fund. RESOLVED that the report of the sale of the Dow Chemical Co. stock be accepted. Unanimously approved* Motion by Trustee Hartman, seconded by Trustee Merriman. Agreements Twith A-P I Association approved 3. Executive Vice President Breslin presented for approval the following agreements reached between the University and the Administrative-Professional Association for fiscal year 1972-73. It was recommended that these benefits also be passed on to the clerical-technical and non-union supervisory employees. A. For the 1972-73 fiscal year a salary increase of 4% will be distributed to each A-P classified employee effective July 1, 1972. B. Effective January 1, 1973, the University will provide long-term disability insurance as per the program presented and accepted. C. Effective January 1, 1973, the A-P employees not now on the TIAA-CREF retirement program will be covered by the 6%-3% plan as per the program presented and accepted. D. Starting July 1, 1972, each A-P employee will be entitled to two personal leave days per year non-accumulative. E. Effective July 1, 1972 the vacation schedule for A-P employees will be: Length of Service 6 months to 1 year 1 year to 5 years 5 years to 10 years 10 or more years Vacation Allowances Per Year 6 working days 12 working days 17 working days 22 working days I ; ) RESOLVED that the agreements between the University and Administrative-Professional Association be approved and that these benefits also accrue to the clerical-technical and non-union supervisory employees. I Unanimously carried. Motion by Trustee Carrigan, seconded by Trustee Hartman. 2-yr contract with Fraternal Order of Police approved \h. Executive Vice President Breslin recommended approval of the contract which has been negotiated between the University and the Fraternal Order of Police, Capitol City i Lodge 141. In addition to the terms of the contract (copy of which is filed in the \ Secretary's Office), the University has agreed to give each member of the bargaining \ unit who has completed 18 months of service 5 days of compensatory time to be scheduled i by management during the 4 "down" periods (time periods between terms) of each year. • Report by V.P. IWilkinson on I Manly Miles IAnnex j. L RESOLVED that the contract between the University and Fraternal Order of Police, Capitol City Lodge 141, be approved as recommended. jUnanimously approved. Motion by Trustee Stevens, seconded by Trustee Carrigan. 5. Vice President Wilkinson reported that representatives of the American Hotel & Motel Association who earlier had indicated they would be renting 10,000 square feet of floor space under a 10-year lease in the Manly Miles Annex, were now talking in terms of 6,000 square feet and a 5-year lease. He stated that in view of this reduced rental commitment outside financing would be difficult to obtain and suggested that financing be arranged through an internal loan until such time as a rental record has been established and a favorable interest rate can be obtained for an outside loan. He also indicated efforts would be made to identify other potential leasees. It is anticipated that bids and an internal financing plan will be submitted to the Trustees at the September Board meeting. ; \ \ \ \ \ \ ; !There was general agreement on the part of the Trustees that the administration should 'proceed with plans for construction of the building under the plans outlined by Vice ^President Wilkinson. Resolution re grant applica- tion for broadcasting facilities i6. It was recommended that the following resolution be approved: ; \ \ ] I ! WHEREAS, the U.S. Commissioner of Education is authorized under the Communications Act of 1934, as amended, to grant funds for non commercial educational broadcast facilities; and WHEREAS, the Board of Trustees of Michigan State University, hereinafter called the Applicant, is cognizant of the conditions under which such grant funds are made available and approved for payment.to an applicant, and I Finance Committee Minutes, continued July 28, 1972 6. Grant Application for Broadcasting Facilities, continued Resolution, continued WHEREAS, it is the sense of the Board of Trustees of Michigan State University that it is desirable to apply for a grant under the aforementioned Act for the project described as follows: color conversion of existing monochrome ..television facilities and replacement of FM transmitter, transmission line and related equipment and acquisition of Sub-Channel Authorization equipment, now therefore be it RESOLVED, that applications for the project described above are authorized and directed to be filed with the United States Department of Health, Education, and Welfare and the Federal Communications Commission, and be it further RESOLVED, that the Board of Trustees of Michigan State University designated Roger E. Wilkinson, Vice President for Business and Finance, to file the application and act as a representative of the applicant in connection with said application. (This is standard procedure in submitting applications of this nature.) Unanimously approved. Motion by Trustee Thompson, seconded by Trustee Huff. 7. Reports by President Wharton A. Water Quality Project President Wharton informed the Trustees that he expects a favorable decision on the Water Quality Project momentarily. B. Law School Dr. Wharton informed the Trustees that Governor Milliken had repeated his commitment to the establishment of a College of Law at MSU but at the present time there is a division of opinion among the Governor's staff as to whether the section in the Appropriation Bill dealing with this issue should be approved. The President has urged the Governor to include in his 1973-74 budget recommendation adequate funding for the first year of the Law School. C. Fall Term 1972 Honorary Degrees President Wharton mentioned that Gunnar Myrdal, who had been selected to receive an honorary degree at the December 1972 commencement, would be out of the country and unable to accept this award. Dame Kathleen Lonsdale, an alternate, has recently passed away. President Wharton therefore suggested it might be appropriate to award the degree to Henry L. Caulkins who was ill and unable to accept the award he:was scheduled to receive at the June 1972 commencement. 8. Attorney Carr asked for a ruling from the Trustees regarding the employment of attorneys from outside of the Lansing area to represent participants in suits before the Anti-Discrimination Judicial Board. It was the consensus of the Trustees that Attorney Carr should enlarge the list of attorneys to include people from outside of the Lansing area provided they are not paid at a rate different from the local attorneys. 9. Attorney Carr reported that Executive Vice President Breslin's denial of the Gay Liberation Movementfs request to display a banner promoting "Gay Pride Week" had resulted in a complaint to the Anti-Discrimination Judicial Board. In its ruling the Judicial Board requested clarification by the Trustees whether the anti-discrimina- tion policy contemplated recognition of homosexual complaints. Several of the Trustees expressed the opinion that such complaints were not the responsibility of the Anti-Discrimination Judicial Board unless they involved actual job discrimination. Provost Cantlon reminded the Trustees that the grievance procedures which are being evolved will allow the University to phase out the Anti-Discrimination Judicial Board. 10. Provost Cantlon requested the Trustees not to distribute the faculty salary list until after they have been checked for errors. The complete and revised lists should be available the middle of September. 11. Copies of the 1972-73 budget had been distributed to the Trustees and Vice President Wilkinson answered questions from individual Trustees on specific items. Trustee Carrigan expressed disapproval of the special salary adjustments for the University College Student Affairs group, and it was agreed that this category would be reviewed with Dean Carlin and salary changes, if recommended, would be presented to the Trustees in September. (Action on the budget was taken in the open Board meeting following this Finance Committee meeting.) Adj ourned. jReports by Pres, Jwharton: (Water Quality iProject JLaw School jFall Term 1972 Honorary Degrees I Employment of attorneys in Ant i -Di s crimin- ation Judicial Board suits Homosexual com- plaints not in jurisdiction of Anti-Dis- crimination Judicial Board unless actual job discrimina- tion involved Faculty salary lists not to be distributed until complete and correct 1972-73 budget discussed; spec- ial salary adjustments for Univ.College Student Affairs group to be reviewed i