EXECUTIVE SESSION MINUTES 
March 24-25., 1977 

(Secretary's note:  During the Board's meeting on March 24 and 25 there were two executive 
sessions held for the purpose of discussing the University's Administrative Data Processing 
Department.  These discussions were held in executive session at the written request of one 
of the individuals involved.) 

2:50 p.m., March 24, 1977 
Rooms 105 A and B, Kellogg Center 

Present:  Trustees Carrigan, Bruff, Krolikowski, Martin (arrived at 3:25 p.m.), Radcliffe  | 
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arrived at 3:05 p.m.), Smydra, and Stevens. 

University officers C. R. Wharton, Jr., L. L. Boger, J. Breslin, R. E. Wilkinson, j 
E. G.  Ballard, J. E. Cantlon, L. W. Carr, Jr., E. R. Nonnamaker, R. Perrin. 

Others:  S. H. Terry, R. E. Wenner; W. Baker, H. McLachlan, and G. Yoey repre- 
senting Ernst & Ernst. 

Absent:  Trustee Stack. 

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This session was devoted to discussion of the Ernst & Ernst and Internal Audit reviews of  [Discussion re 
the Administrative Data Processing Department; the allegations leading to those reviews; 
Ernst &; Ernst 
and written comments by Vice President Wilkinson and Assistant Vice President Terry.  Copies; and Internal 
of these documents are on file in the Secretary's Office. 

Audit reviews 
of Admin. Data 
Processing 
Dept. 

Adjourned at 7:10 p.m. 

11:05 a.m., March 25, 1977 
President's Conference Room 

Present:  Trustees Carrigan, Bruff, Krolikowski, Martin, Radcliffe, Smydra, and Stevens. 

University officers C. R. Wharton, Jr., E. G. Ballard, L. W. Carr, Jr., R. E. 
Wilkinson. 

Absent:  Trustee Stack. 

The Board continued its discussion of the Administrative Data Processing Department. 

Recessed for lunch at 12:30 p.m. 

Reconvened in the Heritage Room, Kellogg Center, at 2:20 p.m. 

Present:  Trustees Carrigan, Bruff, Krolikowski, Martin, Radcliffe, Smydra, and Stevens. 

University officers C. R. Wharton, Jr. , E. G. Ballard, L." W. Carr, Jr. 

Absent:  Trustee Stack. 

The Board continued its discussion of the Administrative Data Processing Department.  No 
votes were taken.  There was substantial agreement, however, on the following points: 

1.  The Board should not abridge existing grievance procedures. 

2.  Disciplinary actions should be consistent for similar violations of University 

rules and procedures. 

Further discus 
sion of Admin. 
Data Processing 
Dept.; several 
i points agreed 
upon 

3.  Appropriate administrators should review the record to ascertain if all violations 
of University rules and state law have received appropriate corrective action. 

•4.  The Board should not serve as a "trail court" to sift specific charges and counter 

charges. 

5.  Vice President Wilkinson should immediately prepare for Board action an outline of 
procedures to select a permanent Director of Administrative Data Processing within 
90 days.  (Secretary's note:  These procedures were adopted by the Board on 
March 25.  See Other Items for Action, item 9, page 9125 of March 25 minutes.) 

6.  Vice President Wilkinson should inform employees of the Administrative Data 

Processing Department of the status of recommendations pertaining to the Department! 

The executive session adjourned at 3:55 p.m. and the Board reconvened in regular session at 
4:00 p.m.  Two additional items were acted upon —  see items 9 and 10, C.  OTHER ITEMS FOR 
ACTION, pages 9125 and 9126