MINUTES OF THE MEETING of the MICHIGAN STATE UNIVERSITY BOARD OF TRUSTEES January 24-25, 1980 President Mackey called the meeting to order in the Lincoln Room, Kellogg Center, at 7:35 p.m., January 24. Present: Trustees Bruff, Lick, Martin, Radcliffe, Sawyer, and Stack; President Mackey, Provost Winder, Executive Vice President Breslin, Vice Presidents Cantlon, Carr, Dickinson, Stewart, Thompson, Turner, and Wilkinson; Secretary Ballard, Assistant to the President Simon, Faculty Liaison Group, Student Liaison Group. Absent: Trustee Krolikowski 1. Approval of Proposed Agenda Trustee Bruff moved approval of the proposed agenda with the following additions and corrections: a) Appointment of Athletic Director b) Delete items 8 and 9 on p. 1 • Seconded by Trustee Radcliffe. Approved by a vote of 6 to 0. Trustee Bruff moved a roll call vote to permit a closed session under Section 8 of the Open Meetings Act to discuss litigation with the University Attorney. Seconded by Trustee Radcliffe. Approved by a vote of 6 to 0, Voting Yes: Trustees Bruff, Lick, Martin, Radcliffe, Sawyer, and Stack. 2. Approval of November 29-30 Minutes Motion was made by Trustee Bruff, seconded by Trustee Lick, to approve the minutes of the November 29-30 Board meeting. Unanimously approved. 3. Appointment of Athletic Director Trustee Bruff moved the appointment of Mr. Douglas W. Weaver as Director of Intercollegiate Athletics, subject to contract, for the period January 22, 1980, through January 21, 1985, with a salary for the first year of $52,500. Approved by a vote of 6 to 0. 4. Resignation of Trustee Michael J. Smydra Trustee Bruff read a letter to Governor Milliken from Mr. Michael J. Smydra in which Mr. Smydra announced his resignation from the Board of Trustees effective January 24, 1980. 5. Presentation by Dean Ralph H. Smuckler President Mackey introduced Dr. Ralph H. Smuckler, Dean of International Studies and Programs. Dean Smuckler!s excellent presentation called attention to the several dimensions of the University's international activities including institu- tional development, educational programs, and research. Since their initiation in 1956, the UniversityTs international programs have played a major role in assisting developing nations to establish flourishing domestic institutions of higher education and to apply various types of technology to local economic and social problems. Dean Smuckler predicted that the former patterns of large institutional development projects will be superceded by a series of smaller projects in keeping with a change in United States government philosophy regarding foreign assistance. Accompanying this change will be greater effort on non-country specific programs directed toward seeking solutions to regional problems. In addition, there will be a shift to collegial relationships with the faculty of institutions abroad as con- trasted to the tutorial relationships which heretofore have been predominant. 9625 Appointment of jDouglas W. jWeaver as Director of Intercollegiate Athletics {Resignation of ^Trustee Michael LJ. Smydra presentation by bean Ralph H. Smuckler re the jUniversity fs international [activities Recessed. During the recess there were meetings of the Board Investment and Lands and Physical Facilities Committees. ; j j The meeting reconvened at 1:15 p.m., January 25, Board Room, Administration Building. | I Present: Trustees Bruff, Krolikowski, Lick, Martin, Radcliffe, Sawyer, and Stack; President Mackey, Provost Winder, Executive Vice President Breslin, Vice | Presidents Cantlon, Carr, Dickinson, Stewart, Thompson, Turner, and Wilkinson;] Secretary Ballard, Assistant to the President Simon, Faculty Liaison Group, \ j Student Liaison Group. i i i i i Resignations and Terminations Sabbatical Leaves Public Comments January 24-25, 1980 Mr. Dan Jones reported what Tie believed to be a violation of the University's Anti- Discrimination policies in conjunction with an off-campus event being sponsored by a fraternity. PERSONNEL CHANGES Resignations and Terminations 1. Norman A. Brown, Professor and Assistant Director of Extension for 4-H Youth Programs, Extension 4-H - Youth State Staff, effective February 29, 1980, to take position as State Director of Extension in Minnesota. 2. James H. Schoonaert, District Extension Farm Management Agent, Southeast, Agricultural Marketing Field Staff, effective January 28, 1980, optimal employment with industry. 3. Paul H. Risk, Assistant Professor, Park and Recreation Resources, effective January 31, 1980, to accept position as Associate Professor, Pennsylvania State University. 4. Cancellation of appointment of Paul A. Rubin, Visiting Assistant Professor, Management, effective September 1, 1979. 5. Norman L. Dietrich, Assistant Professor, Urban Planning and Landscape Architecture, effective December 31, 1980, to enter private practice. 6. Jane L. Crowner, Librarian I, Libraries, effective January 31, 1980, to accept position with the State of Michigan. 7. Suzann M. Jude, Specialist, University Archives and Historical Collections, effective December 31, 1979, pregnancy, wishes to stay home and raise child. Leaves—Sabbatical 1. 2. 3. 7. 8. 9. 10. 11. 112, Donald R. Christenson, Professor, Crop and Soil Sciences, with full pay, from June 15, 1980, through September 15, 1980, to study in Montana and Idaho. Dennis R. Heldman, Professor, Agricultural Engineering; and Food Science and Human Nutrition, with full pay, from January 1, 1980, through June 30, 1980, to study at the University of California at Davis. Eugene F. Gray, Associate Professor, Romance and Classical Languages, with full pay, from September 1, 1980, through December 31, 1980, to study in East Lansing and Ann Arbor. Gretel G. Rutledge, Associate Professor, Theatre, with half pay, from September 1, 1980, through August 31, 1981, to study. Daniel S. Hamermesh, Professor, Economics, with half pay, from September 1, 1980, through August 31, 1981, to study in Cambridge, Massachusetts. Eldon R. Nonnamaker, Professor, Administration and Higher Education, with full pay, from March 15, 1980, through September 15, 1980, to study. Dixie L. Durr, Associate Professor, Health, Physical Education and Recreation; Associate Adjunct Professor, Justin Morrill Inter-College Programs, with half pay, from September 1, 1980, through August 31, 1981, to study at New York University. Casmer F. Heilman, Professor, Secondary Education and Curriculum, with full pay, from June 15, 1980, through December 14, 1980, to study and write. Michael J. Harrison, Professor, Physics; Dean, Lyman Briggs College, with half pay, from September 1, 1980, through August 31, 1981, to study and research in Santa Barbara, California, and Oxford, England. Julian R. Brandou, Professor, Science and Mathematics Teaching Center, and Secondary Education and Curriculum; Assistant Dean, Lifelong Education Programs, with full pay, from May 15, 1980, through August 15, 1980, to study and travel in Indonesia, Philippines, Australia, Egypt, England, and the Ontario Institute for the Study of Education, Toronto, Canada. Donald G. Farnum, Professor, Chemistry, with full pay, from April 1, 1981, through June 30, 1981, to study at Michigan State University. Dan 0. Riska, Associate Professor, Physics, with half pay, from September 1, 1980, through August 31, 1981, to research at Institute of Physics, Outo Kumpu Corporation, Espoo, Finland. •13. Raoul D. LePage, Professor, Statistics and Probability, with half pay, from January 1, 1980, through June 30, 1980, to study at Stanford University and other universities. i i • i Sabbatical 'ueaves , cont« (Medical ^eaves pther Leaves A. PERSONNEL CHANGES, cont. January 24-25, 1980 Leaves—Sabbatical, cont. 14. Connie P. Shapiro, Associate Professor, Statistics and Probability, with half pay, from September 1, 1980, through August 31, 1981, to study at the University of Wisconsin, Madison, Wisconsin. 15. Celia B. Guro, Associate Professor, Community Health Science; Assistant to the Dean, College of Osteopathic Medicine, with full pay, from February 1, 1980, through July 31, 1980, to research in East Lansing. 16. John T. Hinnant, Assistant Professor, Anthropology; and African Studies Center, with half pay, from September 1, 1980, through August 31, 1981, to study in East Lansing and Manchester, England. 17. Arthur J. Rubel, Professor, Anthropology, with half pay, from April 1, 1980, through March 31, 1981, to study and travel in Mexico City and Oxaca, Mexico. 18. James Wagman, Professor, Social Science, with half pay, from September 1, 1980, through August 31, 1981, to study in East Lansing; with possible brief research trips to Glassboro State College and Princeton University, New Jersey; and London, England. 19. Alec R. Gilpin, Professor, Humanities, with full pay, from January 1, 1981, through April 30, 1981, to study and travel in the United States. 20. Edward W. Natharius, Professor, Humanities, with full pay, from May 1, 1980, through August 31, 1980, to study, travel, and prepare manuscript in East Lansing and Ann Arbor, Michigan; Washington, D.C.; and New York, New York. 21. Thomas W. Tenbrunsel, Associate Professor, Urban and Metropolitan Studies, with full pay, from September 1, 1980, through February 28, 1981, to study in Ann Arbor, Michigan, and Washington, D.C. 22. Herbert W. Cox, Professor, Microbiology and Public Health, with full pay, from January 1, 1980, through March 31, 1980, to study in The Netherlands, West Germany, India, Sri Lanka, Thailand, and Australia; with full pay, from January 1, 1981, through March 31, 1981, to study in Gorgas Memorial Laboratory, Republic of Panama, Central America. 23. Stuart D. Sleight, Professor, Pathology, with full pay, from March 15, 1980, through September 14, 1980, to study and travel in Research Triangle Park, North Carolina, and East Lansing. 24. Glenn L. Waxier, Professor, Pathology, with full pay, from June 15, 1980, through December 14, 1980, to study in England. Leaves—Medical 1. Emil L. Fimbinger, County Extension Director, Cheboygan County, with full pay, from September 11, 1979, through November 16, 1979. 2. Joseph T. Ruppe, County Extension Director, Gogebic County, with full pay, from December 1, 1979, through December 31, 1979. 3. Dorothy R. McDonald, Assistant Professor, American Thought and Language, with full pay, from November 1, 1979, through December 31, 1979. 4. Alexander R. Butler, Professor, Humanities, with full pay, from October 24, 1979, through October 31, 1979. Leaves—Other 1. Merrily S. Lacasse, Extension Home Economist, Roscommon and Crawford Counties, with full pay, from March 24, 1980, through June 6, 1980, to study at Michigan State University. 2. Howard J. Doss, Specialist, Agricultural Engineering, with half pay, from October 1, 1980, through September 30, 1981, to study at Michigan State University. 3. Fred C. Elliott, Professor, Crop and Soil Sciences, without pay, from December 1, 1979, through December 31, 1979, to promote industry research program at North Central and West coast areas of the United States. 4. A. Earl Erickson, Professor, Crop and Soil Sciences, without pay, from January 1, 1980, through March 31, 1980, to teach and help with research program at University of Peradeniya, Sri Lanka. I I I I Bm-A: Other Leaves Transfers and Changes in Assignment John G. Evert Harold R. Ferris Allen P. Krizek Joseph A. Lessard Roberta M. Rodgers Philip A. Seitz Delbert L. Mokma Dennis R. Heldman A. PERSONNEL CHANGES, cont; January 24-25, 1980 Leaves—Other 3 cont. 5. Kenneth E. Stevenson, Associate Professor, Food Science and Human Nutrition, without pay, from December 15, 1979, through December 15, 1980, for professional improvement. 6. Lewis W. Moncrief, Professor, Park and Recreation Resources; and Resource Development, without pay, from October 1, 1979, through September 30, 1980, under IPA contract with U. S. Forest Service at Clemson University, Clemson, South Carolina. 7. Arthur Sherbo, Professor, English, without pay, from May 1, 1980, through August 31, 1980, to study in Cambridge and London* •:8. Harlan F. Jennings, Assistant Professor, Music, without pay, from May 1, 1980, through August 31, 1980, to study and travel in St. Louis, Columbia, and Kansas City, Missouri; and Lincoln and Omaha, Nebraska. 9. Peter M. Gladhart, Assistant Professor, Family Ecology; and Resource Development, without pay, from January 1, 1980, through March 31, 1980, to study in Ecuador. 10. Linda J. Nelson, Professor, Family Ecology, without pay, from January 26, 1980, through February 17, 1980, consultantship with FAO in Rome, Italy. 11. James E. Bath, Chairman and Professor, Entomology, with full pay, from October 1, 1979, through January 31, 1980, to study and work at USDA, Washington, D.C. and Michigan State University. 12. Andrew M. Barcla}^, Professor, Psychology, without pay, from January 1, 1980, through December 31, 1980, to study in Phoenix, Arizona and Santa Fe, New Mexico. 13. Henry C. Smith, Professor, Psychology, without pay, from May 1, 1980, through August 31, 1980, to study in West Tisbury, Massachusetts. 14. Stephen L. Yelon, Professor, Counseling, Personnel Services, and Educational Psychology; Assistant Director, Learning and Evaluation Services, without pay, from March 1, 1980, through August 31, 1980, to study and write at the Southwest Regional Laboratory for Educational Research and Development, Los Alamitos, California. Transfers and Changes in Assignment 1. Approved a change for John G. Evert, Extension 4-H Youth Agent, from Montcalm, Ionia, and Barry Counties, at a salary of $16,570 per year, to Mason, Lake, and Manistee Counties, at a salary of $18,570 per year on an AN basis, effective January 1, 1980. 2. Approved a change for Harold R. Ferris, County Extension Director, from Muskegon County, at a salary of $26,559 per year, to Saginaw County, at a salary of $30,000 per year on an AN basis, effective January 1, 1980. 3. Approved a change for Allen P. Krizek from Extension Horticultural Agent, Macomb County, at a salary of $18,194 per year, to a County Extension Director, Eaton County, at a salary of $20,000 per year on an AN basis, effective February 1, 1980. 4. Approved a change for Joseph A. Lessard from Extension 4-H Youth Agent, Mecosta, Missaukee, and Osceola Counties, at a salary of $18,964 per year, to a County Extension Director, Shiawassee County, at a salary of $22,500 per year on an AN basis, effective January 1, 1980. 5. Approved a change for Roberta M. Rodgers, County Extension Home Economist, Ionia County, from 100% time to 75% time, effective January 1, 1980. 6. Approved a change for Philip A. Seitz from Extension Agricultural Agent, Saginaw County, at a salary of $22,058 per year, to a County Extension Director, Iron County, at a salary of $23,058 per year on an AN basis, effective February 1, 1980. 7. Approved the discontinuation of assignment to the Institute of Agricultural Technology for Delbert L. Mokma, Assistant Professor, Crop and Soil Sciences, effective September 1, 1979. 8. Approved a change in assignment for Dennis R. Heldman, Professor, from Agricultural Engineering, and the Institute of Agricultural Technology, to Agricultural Engineer- ing, and Food Science and Human Nutrition, effective October 1, 1979. i i i i A, PERSONNEL CHANGES, cont.: January 24-25, 1980 Transfers and Changes in Assignment, cont. 9. Approved a change in terms of leave of absence for Lewis W. Monerief,, ~ .'. •:; Professor, Park and Recreation Resources, and Resource Development, from without pay, effective October 1, 1979, through September 30, 1980, to full pay, effective October 1, 1979, through September 30, 1980. 10• Approved the cancellation of sabbatical leave of absence for Philip A. Cusick, Professor, Administration and Higher Education, without pay, effective April 1, 1980, through August 31, 1980. Transfers and Changes in Assignment, cont. Lewis W. Moncrief Philip A. Cusick 11. Approved a change in terms of sabbatical leave dates for George W. Bird, Professor, I George W. Bird Entomology, and Botany and Plant Pathology, from December 1, 1979, through November 30, 1980, to March 1, 1980, through February 28, 1981. Thomas W. Porter I John M. | Costantino Nancy Pogel Gerald Av Peters Terry Braverman Promotion •| Salary 1 Changes 12. Approved an additional assignment for Thomas W. Porter, Professor, Zoology, to the Kellogg Biological Station, effective January 1, 1980. 13. Approved an additional assignment for John M. Costantino, Assistant Professor, Osteopathic Medicine, to Medicine, effective January.1, 1980. 14. Approved a change in sabbatical leave dates for Nancy Pogel, Associate Professor, American Thought and Language, from April 1, 1980, through June 30, 1980, to April 1, 1981, through June 30, 1981. 15. Approved a change for Gerald A. Peters from Assistant Director Applications and Maintenance Programming A16, Data Processing, at a salary of $32,049 per year, to Acting Director A18, Data Processing, at a salary of $33,550 per year on an AN basis, effective December 7, 1979. 16. Approved a change for Terry Braverman from Assistant Director Development Projects A13, MSU Development Fund, at a salary of $22,924 per year to Senior Development Officer A15, MSU Development Fund, at a salary of $25,000 per year on an AN basis, effective December 1, 1979. Promotion 1. Change of title from Instructor to Assistant Professor for David A. T. Burton, Economics, effective December 1, 1979. Salary Changes 1. Increase in salary for Ronald L. Dingerson, Extension Agricultural Agent, Barry County, to $17,917 per year on an AN basis, effective December 1, 1979. 2. Increase in salary for Susan B. Lambrecht, County Extension Director, losco County, to $24,425 per year on an AN basis, effective December 1, 1979. 3. Increase in salary for Fred J. Peabody, Professor Extension; Associate Director, Administration, Extension Administration, to $40,000 per year on an AN basis, effective October 1, 1979. 4. Increase in salary for George W. Robb, Extension Dairy Livestock Agent, St. Clair and Macomb Counties, to $16,394 per year on an AN basis, effective January 1, 1980. 5. Increase in salary for Dwight F. Kampe, Specialist, Agricultural Engineering; Institute of Agricultural Technology, to $25,410 per year on an AN basis, effective October 1, 1979. 6. Increase in salary for M. Suzanne Sontag, Associate Professor, Human Environment and Design, to $25,200 per year on an AN basis, effective October 1, 1979. 1 7. Increase in salary for James L. Dye, Professor, Chemistry, to $42,000 per year on an AY basis, effective January 1, 1980. 8. Increase in salary for Walter Benenson, Professor, Physics; MSU-NSF Heavy Ion Laboratory, to $36,750 per year on an AN basis, effective October 1, 1979. 9. Increase in salary for Brian Jeltema, Specialist, MSU-NSF Heavy Ion Laboratory, to $22,000 per year on an AN basis, effective January 1, 1980. 10. Increase in salary for Donald E. Lawton, Specialist, MSU-NSF Heavy Ion Laboratory, to $23,000 per year on an AN basis, effective January 1, 1980. 11. Increase in salary for Merrit Mallory, Specialist, MSU-NSF Heavy Ion Laboratory, to $33,500 per year on an AN basis, effective January 1, 1980. A. PERSONNEL CHANGES, cont. January 24-25, 1980 Appointment s; Appointments 1. Natalie A. Bement, Extension Agricultural Agent, Lapeer County, at a salary of $12,500 per year on an AN basis, effective January 1, 1980- Subject to the Cooperative Extension Service Continuing Employment System. 2. Leslie A. Brook, County Extension Energy Agent, Genesee County, at a salary of $14,511 per year on an AN basis, effective January 1, 1980. Subject to Cooperative Extension Service Continuing Employment System; retroactive to original appointment date of February 1, 1978. 3. Lynn M. Fiegel, Extension 4-H Youth Agent, St. Joseph and Kalamazoo Counties, at a salary of $14,750 per year on an AN basis, effective January 1, 1980. Subject to Cooperative Extension Service Continuing Employment System. 4. Stanley D. Kiesling, County Extension 4-H Youth Agent, Shiawassee County, at a salary of $13,600 per year on an AN basis, effective January 1, 1980. Subject to Cooperative Extension Service Continuing Employment System, 5. Betty A. Shelby, County Extension Home Economist, Kent County, at a salary of $13,500 per year on an AN basis, effective January 1, 1980. Subject to Cooperative Extension Service Continuing Employment System. 6. David A. Reicosky, Assistant Professor, Crop and Soil Sciences, in the tenure system, at a salary of $25,000 per year on an AN basis, effective January 1, 1980. 7. William W. Taylor, Assistant Professor, Fisheries and Wildlife, in the tenure system, at a salary of $22,500 per year on an AN basis, effective February 1, 1980. 8. JoEllen F. Cumpata, Specialist, Audiology and Speech Sciences, and DeanTs Office, Communication Arts and Sciences, in the job security system, at a salary of $14,000 per year on an AN basis, effective February 1, 1980. 9. Satoru Miyazaki, Specialist, Pesticide Research Center, in the job security system, at a salary of $18,540 per year on an AN basis, effective July 1, 1979. 10. Elizabeth S. Yamashita, Professor and Chairman, Journalism, with tenure,/at a salary of $41,500 per year on an AN basis, effective July 1, 1980. ^exception to citizenship policy, * On motion by Trustee Sawyer, seconded by Trustee Lick, it was unanimously voted to approve the Resignations and Terminations, Leaves, Transfers and Changes in Assignment, Promotion, Salary Changes, and Appointments. Personnel Recommendations Personnel Recommendations It is recommended that positions be established as follows: 1. For Packaging a. Clerk-Typist I C04 b. Clerk-Typist III C06 2. Secretary I C05 for Chemical Engineering 3. Accounting Clerk II C06 for Nursing 4. Office Assistant I C06 for Dean's Office, College of Osteopathic Medicine 5. Library Clerk/Branch C08 for Urban Planning and Landscape Architecture 6. Senior Supervisor Service A13 for Physical Plant 7. For Vice President for University Development a. Secretary II C07 b. Office Assistant II C08 8. Service Officer for Protective Services-Public Safety Reclassifications are recommended as follows: 1. For Vice President for University Development a. Assistant Director Development Projects A13 to Senior Development Officer A15 b. Assistant Director Development Projects A13 to Senior Development Officer A15 (vacant position) The following new appointments are recommended: 1. Mr. Richard L. Dickenson, Senior Accelerator Physicist/Engineer A15, MSU-NSF Heavy Ion Laboratory, at a salary of $28,000 per year, effective December 3, 1979 2. Mr. James R. Schwartz, Engineer IV A15, Physical Plant, at a salary of $27,000 per year, effective December 5, 1979 Unanimously approved. Motion by Trustee Sawyer, seconded by Trustee Lick. i i i • i B. GIFTS AND GRANTS January 24-25, 1980 Gifts & Grants Gifts and Grants totaling $17,9263795 were unanimously approved on motion by Trustee Martin, seconded by Trustee Radcliffe. A list of the gifts and grants accepted is filed in the Secretary's office. Special Grant Items National Superconducting Cyclotron Laboratory s The above total includes items 329 and 330, and are on file as indicated above. It is further recommended that the name of the laboratory be changed from the "MSU-NSF Heavy Ion Laboratory" to the "National Superconducting Cyclotron Laboratory" as agreed upon by the granting agency and University personnel. RESOLVED that the above recommendations be approved. Unanimously approved. Motion by Trustee Bruff, seconded by Trustee Sawyer. C. BIDS AND CONTRACT AWARDS 1. Installation of Data Processing Equipment With the adoption of the 1979-80 budget, provisions were made for an upgrading of the computer equipment utilized by the Data Processing Department and an IBM 370/168 will be installed on or before May 1, 1980. Several alterations to the mechanical and electrical systems must be made prerequisite to this installation and formal bids will be received for this purpose in February 1980. In order to meet the May 1, 1980, installation schedule, it will be necessary to award contracts immediately upon receipt and analysis of the bid responses. This is to request that the Administration be authorized by the Board of Trustees to accept proposals and award the necessary contracts prior to formal Board acceptance. After a preliminary design review, the Physical Plant Division has estimated the cost of the required plant modifications to be approximately $120,000. RESOLVED that the Administration be authorized to accept proposals and award contracts with a reporting to be made at the subsequent Board meeting. MSU-NSF Heavy Ion Laboratory name change approved Bids and [Contract Awards Installation of Data Processing Equipment Unanimously approved. Motion by Trustee Lick, seconded by Trustee Martin. 2. Administration Building Water Chillers The following bids were received on January 8, 1980, for the replacement of water chillers - Administration Building. This project provides for the replacement of two existing, inoperative, steam absorption water chillers. | Replacement of Water Chillers Administration Building Contractor Dard Incorporated Shaw-Winkler, Inc. J. J. Medrea Construction Pipe Company, Inc. John E. Green Plumbing & Heating Co., Inc. D. E. Welch Plumbing & Heating Caltrider Plumbing & Heating, Inc. Base Bid $38,973 39,775 39,950 40,450 43,000 48,000 It is recommended that a contract be awarded in the amount of $38,973 to Dard Incorporated of Lansing, Michigan, and that the following project budget be established: Contract - Dard Incorporated Contingencies Design, Coordination and Inspection Total Expected Expenditures $38,973 9,427 3,600 $52,000 Funds for this project are available in Account No. 11-8745, Special - Replace Arkla Air Conditioner. RESOLVED that the above contract be awarded and project budget be established as recommended. Unanimously approved. Motion by Trustee Sawyer, seconded by Trustee Lick. 9632 Conversion of the Berman- Augenstein Student Loan Fund approved Performing Arts Center Construction Loan Dept. of Counseling, Personnel Services, and Educational Psychology name change approved D. OTHER ITEMS FOR ACTION January 24-25, 1980 1. Berman-Augenstein Student Loan Fund The Berman-Augenstein Student Loan Fund was accepted by the Board of Trustees in June of 1973. This fund was established at that time to provide loans for students with junior status or above enrolled in the Schools of Journalism or Radio-Television. The donors (Central Michigan Chapter of the Society of Professional Journalists/ Sigma Delta Chi) have now requested that this loan fund be converted to a scholar- ship fund. The College of Communication Arts and Sciences, the Office of Financial Aids, and the Office of the Provost concur with this request. It is recommended that the Berman-Augenstein Student Loan Fund be converted from a loan fund to a scholarship fund. RESOLVED that the above recommendation be approved. Unanimously approved. Motion by Trustee Bruff, seconded by Trustee Lick. 2. Performing Arts Center Construction Loan It is recommended that the Board of Trustees approve the resolution and documents prepared by the law firm of Dickinson, Wright, McKean, Cudlip & Moon relating to the construction loan for the Performing Arts Center. The summary statement highlights the details of this transaction. RESOLVED that the above recommendation be approved. Unanimously approved. Motion by Trustee Sawyer, seconded by Trustee Lick. 3. Name Change for the Department of Counseling, Personnel Services, and Educational Psychology The Department of Counseling, Personnel Services, and Educational Psychology has requested that the name of the department be changed to the Department of Counseling and Educational Psychology. The deletion of the designation Personnel Services is requested because programs in personnel services, other than counseling, are no longer offered in the department. Programs in the area of personnel services are now offered through the Department of Administration and Higher Education. RESOLVED that the name of the Department of Counseling, Personnel Services, and Educational Psychology be changed to Department of Counseling and Educational Psychology effective July 1, 1980. j . • ; : . • • ^ • • -:. • • : • ' • • • • J Unanimously approved. Motion by Trustee Radcliffe, seconded by Trustee Sawyer. Administrative Reorganization / A d ministr ative Reorganization | Recommendations concerning administrative reorganization have been distributed to the Trustees. Implementation of these recommendations requires the following actions: A. Approval of appropriate title changes effective February 1 as follows: Name Present Title New Title Kenneth W. Thompson Vice President for Operations Vice President for Finance and Operations and Treasurer Roger E. Wilkinson Vice President for Business and Finance and Treasurer Associate Vice President for Business and Finance Jack Breslin Executive Vice President Vice President for Adminis- tration and Public Affairs Leland W. Carr, Jr. Vice President for Legal Affairs General Counsel B. Amend Articles 4 and 11 of the BoardTs Bylaws to reflect the above changes and accommodate the revised signatory conditions generated thereby (strikeovers indicate deletions; all capitals indicate new material): Kenneth W. Thompson title changed to Vice Pres. for Finance & Operations & Treasurer Roger E. Wilkinson title changed to Assoc Vice Pres. for Bus. & Finance Jack Breslin title changed to Vice Pres. for Administration & Public Affairs Leiand W. Carr, Jr.:title changed to General Counsel i i i • i "P. OTHER ITEMS FOR ACTION, cont. January 24-25, 1980 4. Administrative Reorganization, cont* ARTICLE 4 Officers and Organization of the Board Provost of the University. The Provost of the University shall be appointed by the Board upon the recommendation of the President, shall serve at the pleasure of the Board, and shall give bond satisfactory to said Board to secure the faithful performance of the duties of the office. Subject to the President and the Board, the Provost: Amendment of Article 4 of Board Bylaws Shall be the principal academic officer of the University and administer the various colleges, special units and academic support facilities* Shall be responsible for assembling and administering the academic budget. Shall be responsible for faculty personnel administration including procedures for faculty appointments and terminations, salaries and promotions, working conditions, and tenure* Shall be responsible, with advice from the faculty, for development of new academic programs and for keeping existing programs updated and in conformity with University educational policies. Shall be responsible for insuring that administrative procedures preserve academic freedom and insure academic responsibility. Shall be responsible for supervising procedures and policies related to the admission of students, and liaison with high schools and community colleges. Shall be responsible for supervising the registration process and for the orientation of new students/ i?i^Itf4i?i£ iiki-tt£L ttii tiUUUl UiU^UU Shall be responsible for administering academic facilities and support units such as Libraries, Computer Laboratory, Instructional Development and Telecommunication Services, and the Museum. $utiu tuuutuut nuiut uuuuu tit £ UUUtete UUUHiU Shall be responsible for liaison with the State Department of Education. Revise the section Executive Vice President of the University as follows: ^iUiiiiii tit ttiMUiiiiti. •tiiHUHUlii AND PUBLIC AFFAIRS, The HUtiiiiri iiii fHi'iiiit tit iM tii-iHiiti VICE PRESIDENT FOR ADMINISTRATION AND PUBLIC AFFAIRS shall be appointed by the Board upon the recommendation of the President, shall serve at the pleasure of the Board, and shall give bond satisfactory to said Board to secure the faithful performance of the duties of the office. Subject to the President and the Board, the tiiHtUi HiH ttHlH+t VICE PRESIDENT FOR ADMINISTRATION AND PUBLIC AFFAIRS: VICE PRESIDENT FOR ADMINISTRATION Shall be the principal liaison officer and official contact between the University or any of its component parts and the State Legislature for all presentations made to the Legislature, or to any individual legislator on behalf of any projects of the University. All presenta- tions on behalf of such projects shall be cleared with the t&i'bkti-'iri- tiii tiHi&Ht VICE PRESIDENT FOR ADMINISTRATION AND PUBLIC AFFAIRS prior to their presentation. Shall be responsible for the administration of personnel and employee relations policies and procedures related to the clerical, technical, administrative and professional personnel who are not Board appointed. For these personnel the tiiHtiii HiH HUUHt ADMINISTRATION AND PUBLIC AFFAIRS shall administer such rules, regulations, and procedures pertaining to the classification, evaluation, employment, absences, leaves, vacations, promotions, and terminations of employment which may be established from time to time by the Board of Trustees. VICE PRESIDENT FOR Shall be representative of the University in its relations with labor unions organized among its nonacademic employees. Shall perform such other duties as may be required tit by the President and the Board of Trustees. I I I I I ;.j ._„ - • ;......] .; ,„.;..; 1B34 *' Amendment to Article 4 of Board Bylaws OTHER ITEMS FOR ACTION, cont. January 24-25, 1980 Administrative Reorganization, cont. ARTICLE 4 Officers and Organization of the Board, cont. Revise the section The Vice President for Business and Finance and Treasurer as follows: The Vice President for tMii-Hi &M Finance AND OPERATIONS and Treasurer shall be appointed by the Board upon the recommendation of the President of the University. Subject to the President and the Board of Trustees, the Vice President and Treasurer: Shall be responsible for the collection and custody of, and accounting for all moneys due the University. Shall pay all obligations of the University in accordance with budgets, contracts, grants, and policies established by the Board of Trustees. Shall exercise general control over the regular accounting service through the controller who may refuse expenditures not authorized by such budget rules as the Board may adopt, as well as expenditures that would incur an overdraft in any fund or item in the annual budget or in special projects. Shall have supervision over and custody of all deeds, contracts, agreements, trust indentures, etc., of which the University is a part. Shall be a University officer authorized to sign formal applications for grants of funds for research, extension, or other University purposes as directed by the Board. Shall have general administrative supervision over the Physical Plant Division, Housing and Food Services, and General University Services departments. Shall continuously monitor and review the actions of the investment manager and the status of the University's investment portfolio. Shall prepare an annual financial report at the close of each fiscal year and such other interim reports as the President and the Board may request. May act to execute contracts on behalf of the Board of Trustees as authorized by the Trustees. Shall give bond satisfactory to the Board for the faithful performance of tH THE duties OF THE OFFICE. Shall perform such other duties as may be required by the President and the Board of Trustees. Revise the section University Attorney and Legal Counsel as follows: itUtUi iU tii&l GENERAL Counsel. The UiUUiif GENERAL COUNSEL shall be appointed GENERAL COUNSEL and Associate ktUHifi upon the recommendation of the President and approval of the Board. . The MUiiiitf liiitMf GENERAL COUNSEL shall attend meetings of the Board and render such professional services as are required by it and the officers of the University. The Mlt&iitf authority to execute all legal documents including those required for purposes of litigation and/or court proceedings. GENERAL COUNSEL shall have UUHif Amendment to Article 11 of Board Bylaws ARTICLE 11 Property and Facilities Contracts. The President AND OFFICERS DESIGNATED BY THE PRESIDENT/ iiiiititfi H-i tiiii^tii are authorized to execute contracts on behalf of the Board of Trustees. U tU iUUU ii UiUitiUUtf ittU it tU iitiUU it tU tiiiiUUil iU UiUUiif ktiiiUiL itU iU it tU UUlitHUU U UitiUUi ti iUUtt HUUiU U UUU it tU UiU it tUUHil D. OTHER ITEMS FOR ACTION, cont. January •• 24-25, 1980 4. Administrative Reorganization, cont. C. Approval of the following resolution is necessary in order to establish the appropriate banking relationships under the new administrative organization: 9635 Other Items for Action, cont. Amendment of Article 11 of Board Bylaws, cont. 1 1 It is hereby authorized that effective February 1, 1980, the Vice President for Finance and Operations and Treasurer is empowered to establish and maintain bank accounts as necessary for the orderly conduct of the UniversityTs business. The authorized signatories are Kenneth W. Thompson, Vice President for Finance and Operations and Treasurer (both actual and facsimile signature); Roger E. Wilkinson, Associate Vice President for Business and Finance (actual signature only); and Stephen H. Terry, Assistant Vice President for Finance (actual signature only). This action supersedes all prior Board actions relating to authorized bank signatories. RESOLVED that the proposed title changes, amendments to the Board's Bylaws and bank signatory authorization be approved as recommended. Unanimously approved. Motion by Trustee Sawyer, seconded by Trustee Bruff. 5. Local 547 Contract Agreement A tentative three-year agreement has been reached with Local 547 of the International Union of Operating Engineers. A summary of the proposed agreement was included with the agenda. The Administration recommends its approval. RESOLVED that the three-year contract, effective December 16, 1979, with Local 547, International Union of Operating Engineers be approved as recommended. Approved by a vote of 6 to 0 on motion by Trustee Bruff, seconded by Trustee Martin. Trustee Radcliffe was not in the room at the time the vote was taken. E. REPORTS TO THE BOARD 1. PresidentTs Report President Mackey reported that the winter term enrollment of 42,710 is the second highest in the University's history; some 300 students short of the all-time record. He noted that the winter term enrollment pattern continued the previous term's pattern of increases in the Colleges of Business, Communication Arts and Sciences, Engineering, and Natural Science. Dr. Mackey also commented that the Governor's 1980-81 budget recommendations contemplate larger increases than had earlier been indicated. The Governor's recommendations also depart from earlier signals in that they make some effort to recognize institutional role and mission and are not straight across-the- board adjustments for all institutions. 2. Board Committee Reports a. Investment Committee I 1 On behalf of the Investment Committee, Trustee Krolikowski reported that the Committee reviewed letters from Scudder, Stevens & Clark outlining investment transactions taken since the October meeting of the Board of Trustees. Also reviewed was the Investment Performance Report for the quarter ended September 30, 1979. The Committee heard a presentation from representatives of Detroit Bank & Trust regarding their management of the Fee trusts and discussed a recommendation from the bank that full discretionary authority be granted to them in the management of these assets. Currently, the Board is required to approve sales in two of the three trusts. The Committee voted to recommend to the Board that full discretionary authority be granted subject to the requirement that all investment transactions be reported to the Investment Committee on an after-the-fact basis at the next meeting of the Committee following the transaction. Trustee Krolikowski moved approval of the report, seconded by Trustee Sawyer. Approved on a vote of 6 to 0. Trustee Radcliffe was not in the room at the time the vote was taken. Local 547 Contract Agreement Reports to the Board President's Report Enrollment iBudget Board Committee Reports Investment Committee |Full discre- jtionary ^authority jgranted for the jmanagement of jthe Fee trusts I to Detroit Bank !& Trust approved 9636 Board Committee Reports, cont. Investment Committee, cont Lands and Physical Facilities Committee E. REPORTS TO THE BOARD, cont. January 24-25, 1980 2, Board Committee Reports, cont. a. Investment Committee, cont. Trustee Krolikowski also reported successful implementation of the Board's decision to divest . itself of stocks of firms doing business in South Africa* He reported that this series of transactions had resulted in substantial economic gains in contrast to earlier predictions of negative financial consequences to the University. b. Lands and Physical Facilities Committee Trustee Krolikowski reported that the Land and Physical Facilities Committee considered but made no final decision on a request by the Reef Petroleum Company for the necessary easement and right-of-way agreements to establish a processing station and market the gas from our well in Avon Township, Oakland County. He also reported that the Committee had voted to direct the Adminis- tration to list the 385 acres of land in the Sara Van Hoosen Jones property with Weir, Manuel, Snyder and Ranke for a twelve-month period at $9,000 per acre. Prior to the listing, we should give the two developers which had previously expressed interest in the property thirty days to make an offer. A report was received concerning preliminary negotiations on a possible gift of property on the AuSable River. The Committee also recommended cooperation with the Tri-County Planning Commission in a study to determine automobile origin and destination patterns. Trustee Bruff moved approval of the Committee report. Seconded by Trustee Sawyer. Approved 5 to 1 with Trustee Krolikowski voting No. Trustee Radcliffe was not in the room at the time the vote was taken. Trustee Krolikowski moved that in the Board's closed session, as previously voted, consideration also be given to a lease as authorized under Section 8 of the Open Meetings Act. Seconded by Trustee Bruff. Approved. Voting Yes: Trustees Bruff, Lick, Martin, Sawyer, and Stack. (A copy of the minutes is filed in the Executive Session Minutes book in the Secretary's Office.) TrusteesT Expenses 3. TrusteesT Expenses Expenses paid from the Board Members' expense account in November totaled $3,021.55 distributed as follows: Bruff Krolikowski Lick Martin Radcliffe Sawyer Smydra Stack Long Distance Telephone Charges $59.27 $23.02 $ 45.77 $ — $ 28.58 $ 16.37 $ 69.45 $ 46.15 434. 50 80 .51 118.57 349. 56 65 .90 60 184. 11 42 .48 128.82 Travel Lodging and Subsistence University Guests Publications Postage Supplies National AGB Meeting 39.40 51.56 153. 72 — — — — — — — - - _ _ — — - - 33.36 — — 21 .62 481 .99 617 .94 - - (199.33) 7.20 13.03 107.40 Total $98.67 $74.58 $1,115 .98 $698 .45 $202 .73 $550.04 $106.13 $174.97 I I 1 I 9637 jTrustees T jExpenses, cont, E. REPORTS TO THE BOARD, cont. January 24-25, 1980 3. Trustees1 Expenses, cont. Expenses paid from the Board MembersT expense account in December totaled $2,049.84 distributed as follows: Bruff Krolikowski Lick Martin Radcliffe Sawyer Smydra Stack Long Distance $ 63.52 Telephone Charges $ — $ 76.29 $ 7.96 $ 67.26 $ 17.47 $ 47.51 $13.83 Travel 492.92 — — 200.59 189. 58 Lodging and Subsistence University Guests Publications Postage Supplies Other 67.62 33.53 59.90 136 .92 — 100. 64 26.35 —• — 84 .41 47.84 — 203.27 - - 27.98 '' •; — .30 2.40 4 .50 7.80 • 3. 60 .15 37.70 28.00 Total [62^36 j $35.93 $136.19 $233.79 $311.29 $288.63 The Board adjourned following the closed session. President Secretary I I I r p