A
B
A
C
c

discussion of
Budget and
Financial
Matters

MINUTES OF THE MEETING
of the
MICHIGAN STATE UNIVERSITY
BOARD OF TRUSTEES
July  22-23, 1982

President Mackey  called  the meeting  to order in Room 106, Kellogg Center, at
7:26 p.m. , July 22.

Present:  Trustees Bruff, Fletcher, Howe, Krolikowski  (arrived at 8:31  p.m.), Lick,

Reed and Sawyer; President Mackey, Provost Winder, Vice Presidents Breslin,
Cantlon, Dickinson, Schonbein, Stewart and Thompson; Associate Vice President
and Secretary Wilkinson, General Counsel Carr, Assistant  to the President
Carlisle, Faculty Liaison Group, and Student Liaison Group.  Assistant Vice
President Studer was also present.

Absent: 

Trustee Martin

1.  Executive Session

President Mackey announced  that an Executive Session under Section 8. c. of the
Open Meetings Act was held  this afternoon to discuss negotiation of collective
bargaining agreements.

2.  Approval of the Proposed Agenda

Trustee Bruff moved  approval of the proposed agenda.  Seconded by Trustee Howe.
Approved  by a vote of 6 to 0.

3.  Approval of the June 25, 1982, Minutes

Trustee Reed moved approval of the June 25, 1982, Minutes.
Approved by a vote of 6 to 0.

Seconded by Trustee Lick.

4.  Discussion of Budget and Financial Matters

Vice President Thompson briefed  the Board on the current status of the implementation
of the 1982-83 interim budget and related  cash management plan.

Vice President Thompson also introduced  the proposed  1982-83 tuition and fee rate
schedule and answered  several Trustee questions relating  to this document.

Associate Vice President Wilkinson briefed  the Board on the history of the University's
Guaranteed Student Loan Program and the related action item appearing on the Board agenda.

President Mackey introduced  the discussion on the proposed  Course Fee Courtesy Policy
and answered  several Trustee questions relating to this employee matter.  Provost
Winder summarized  the detailed proposal and the recommended  groups to be included  in
this program.

Trustee Reed moved  to recommend  to the Board at its Action Session the expansion of this
program  to specialists  in the Job Security System, the Cooperative Extension Service field
staff in the Continuing Employment System, and the remaining nontenured  executive management
positions.  Seconded by Trustee Sawyer.  Approved  by. a vote of 6 to 1.  Trustee Fletcher
voted No.

Academic
Program Review
Public  Service

Work Session -
Board Policy
Manual

5.  Academic Program Review - Public  Service

Provost Winder introduced  the academic program review of the public service area
and responded  to several Trustee questions relating  to the draft document.

6.  Work Session - Board Policy Manual

Vice President Thompson introduced  the discussion on the draft Board of Trustees
Policy Manual.  He stated  that this draft represents a compilation of recorded
Board policy  and was a starting point in the review of policies by  the Trustees.
He suggested  that the Trustees codify  this document  as an initial step and, at
future dates, modify  through additions, deletions, or changes.  Trustee Bruff
suggested  that the Board  commence a detailed review of this document.  Following
this suggestion, the Trustees reviewed  the Preface, Prologue, and Policy
01-01-01-01 through Policy 01-01-01-04.

The Board recessed at 10:04 p.m.

continued - - -

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99631

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Minutes of the Meet ing,  cont.

July 22-23, 1982

The Board reconvened at 8:00 a.m. on Friday, July 23, in Room A-117 of the
Clinical Center.

Present:  Trustees Bruff, Fletcher, Howe, Krolikowski, Lick, Martin  (arrived at

8:35 a.m.),  Reed and Sawyer; President Mackey, Provost Winder, Vice Presidents
Thompson and Schonbein; Associate Vice President and Secretary Wilkinson, and
Assistant to the President Carlisle.  Also present were:  Dr. Carlos Caguiat,
Director of the Clinical Center, and Deans Myron Magen, College of Osteopathic
Medicine, and Donald Weston, College of Human Medicine.

Vice President Schonbein introduced Dr. Caguiat who gave a brief history of
the Clinical Center.  This was followed by a tour of the clinical facilities
as conducted by Vice President Schonbein, Dr. Caguiat, and supporting staff.

The Board recessed for a Land and Physical Facilities Committee meeting at 9:58 a.m.

The Board reconvened at 10:12 a.m.

7.  Discussion of the Bylaws of the Medical Staff of MSU

Vice President Schonbein reported on the process used in the development of these
Bylaws and the urgency in adopting this document at this time due to the concerns
relating to patient care and medical risks.  Deans Magen and Weston participated in
this discussion and responded to several Trustee questions relating to the proposed
document.

Discussion of
the Bylaws of
the Medical
Staff of MSU

The Board recessed for an Audit Committee meeting at 10:47 a.m.

The Board reconvened for its Action Session at 1:40 p.m. in the Board Room, Administration[
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Building. 

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Present:  Trustee Bruff, Fletcher, Howe, Krolikowski, Lick, Martin, Reed and Sawyer; 

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President Mackey, Provost Winder, Vice Presidents Breslin, Dickinson, Schonbein,j
Stewart and Thompson; Associate Vice President and Secretary Wilkinson, General . j
Counsel Carr, Assistant to the President Carlisle, Faculty Liaison Group, and  j
Student Liaison Group.  Also present were:  Assistant Vice President for Student!
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Affairs Studer, and Assistant Vice President for Research Bredeck. 

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At the request of<President Mackey, Assistant Vice President Studer introduced 
new members of. the Student Liaison Group as follows:  Ron Tempas, ASMSU, Ron Bradley,
COGS, and Jim Grant, Student Council.

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8.  Public  Comments

Public
Comments

Collette Moser, President of MSU-AAUP, read a statement to the Board regarding a
"fundamental condition of faculty employment, campus safety.tf  (A copy of her
statement is on file in the SecretaryTs  Office.)

Becky Hicks-, President of MSUEA, expressed concern regarding the Course Fee
Courtesy Policy, and safety on campus in view of the upcoming layoffs of officers
of Public Safety.  (A copy of her statement is on file in the SecretaryTs Office.)

Arthur Webb, President, Black United Front & Black Coalition for Organizational
Unity, expressed concern regarding financial assistance for Blacks and other
minorities in light of increasing cuts in Federal financial aid.

Ron Tenpas, representative of ASMSU, Student Liaison Group, addressed the Board
regarding tuition increases and the burden that would be placed on students because
of it.

A.  PERSONNEL CHANGES

Transfer and Changes in Assignments

li  Approved for Richard E. Sullivan, Professor, History, an additional assignment
of Acting Associate Provost, Office of the Provost; change from AY basis to AN
basis with a change in salary from $47,450 per year to $62,913 per year, effective
September 1,  1982.

Promotion

1.  Change of title from Assistant Professor to Associate Professor, for Georg W.

Schuttler, tenure awarded with promotion, effective July 1,  1982.

Appointments

1.  Jane H. Stolper, Professor and Chairperson, Human Environment and Design, with

tenure, at a salary of $43,000 per year on AN basis, effective September 1,  1982.

|Transfer and
1 Changes in
Assignments

Promotion

Appointments

9S64

Appointments,
cont.

A-  PERSONNEL CHANGES, cont.

July  22-23, 1982

Appointments, cont.

2/  Sharon L. Zablotney, Professor, Microbiology and Public Health, and Pathology;
Director, Medical Technology, with tenure, at a salary of $42,000 per year on
an AN basis/..effective September 1, 1982.

Motion.wasmade by Trustee Bruff, seconded by Trustee Krolikowski, to approve the
Transfer and  Changes in Assignment, Promotion, and Appointments.  Approved by a vote
of 7 to 1.  Trustee Fletcher voted No,

Gifts and
Grants

B.  GIFTS AND GRANTS

Gifts and Grants totaling  $4,244,455 were approved by a vote of 8 to 0 on motion by
Trustee Lick, seconded by Trustee Reed.

1982-83 Tuition
and Fee Rates

C.  OTHER ITEMS FOR ACTION

1;  1982-83 Tuition and Fee Rates

Recommendations  for 1982-83 tuition and  fee rates and allocations  for  financial
aid have been distributed with the agenda  (a copy of the schedule is on file in
the Secretary's  Office).

RESOLVED that the 1982-83 tuition and fee schedules be approved

as recommended  effective fall term 1982 and that an
additional  $250,000 be allocated  to need-based  finan-
cial aid programs.  The 1982-83 authorized Total General
Fund Expenditures  and the Interim Budget are revised to
$223,130,174 and $211,130,174 respectively  in order to
reflect  this increased allocation  to financial aid
programs.

Bylaws of the
Medical Staff
of Michigan
State University
approved

Approved by a vote of 7 to 1 on motion by Trustee Howe, seconded by  Trustee
Krolikowski.  Trustee Martin voted No.

2.  Bylaws of the Medical  Staff of Michigan State University

Distributed with the agenda are proposed Bylaws of the Medical  Staff and
related memorandums  from Provost Winder and Vice President Schonbein.  It is
recommended  that the Board of Trustees approve these Bylaws with the under-
standing that interpretation will be in keeping with the accompanying memo-
randum and points of clarification included therein.

RESOLVED that the Board of Trustees approve the Bylaws of the

Medical Staff of Michigan State University  as recommended.

Course Fee
Courtesy
Policy:  A
Pilot Project

Approved by a vote of 8 to 0 on motion by Trustee Fletcher, seconded by Trustee Lick.

3.  Course Fee Courtesy Policy:  A Pilot Project

Distributed with the agenda is a proposed  Course Fee Courtesy Policy  for
dependent children and spouses of designated faculty and staff.  It is
recommended  that the Board of Trustees approve this Course Fee Courtesy
Policy as a two-year pilot project.

RESOLVED that the Board of Trustees approve the Course Fee

Courtesy Policy as recommended, effective fall term, 1982.

Approved by a vote of  7 to 1 on motion by Trustee Reed, seconded by Trustee Howe.
Trustee Fletcher voted No.

Changes in
MSU Ordinances

4.  Changes in MSU Ordinances

It has been recommended  that the following additions to the MSU Ordinances
be adopted:

I.  Section 39.00 - Parking.  Add new section 39.32.

39.32 - NO PERSON SHALL PARK ANY MOTOR VEHICLE IN A PARKING SPACE SIGNED

AS RESERVED FOR A HANDICAPPER EXCEPT A MOTOR VEHICLE BEARING A
STATE OR UNIVERSITY LICENSE PLATE, DECAL OR PERMIT LEGALLY
ESTABLISHING THE DRIVER OR PASSENGER AS A HANDICAPPER.

II.  Section 39.28 - Schedule of civil sanctions.  Add the following new

sub-section to section  39.28:

.28 - Schedule of civil sanctions:

$20.00 CIVIL SANCTIONS:
Sub-section  .32

RESOLVED that the changes in the MSU Ordinances be adopted

as recommended.

Approved by a vote of 8 to 0 on motion by Trustee Reed, seconded by Trustee Lick.

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99651
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Establishment
of a Fund
Functioning as
an Endowment

Proposed
Amendments of
the Interim
jFaculty
I Grievance
[Procedure

M-il
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C.  OTHER ITEMS FOR ACTION, cent.

July  22-23, 1982

5.  Establishment of a Fund Functioning  as an Endowment

It is recommended  that the following  fund functioning  as an endowment
be established  and placed  in the University's  Common Investment Fund:

Michigan State University  Journalism Fund - The purpose of this
fund  is to invest funds contributed  for the benefit of the
School of Journalism.  The income will be used  for the enrichment
of the school's program.

RESOLVEDthat  the establishmentof  the

Michigan State University  Journalism
Fund  functioning  as an endowment be
approved.

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Approved  by a vote of 8 to 0 on motion by Trustee Reed, seconded by
Trustee Lick.

6.  Proposed Amendments of the Interim Faculty Grievance Procedure

The following amendments  to the Interim Faculty Grievance Procedure
(IFGP) were approved by the Academic  Council on June 1, 1982, following
prior deliberations within the academic governance system as provided
in the IFGP amendment procedure.

It is recommended  that these amendments be approved by  the Board of
Trustees:

2.3.11.

2.3.13.

3.4.

3.6.1.

3.7.1.

(Footnote) "References  to days in this document mean
calendar days.11

Hearing  Committee shall report  their decisions  in writing
within 14 days of the completion of the hearing  to the
FGO, who  shall forward  them immediately  to the grievant,
to the respondent  for consideration and action, and to the
administrator who  is the respondent's  immediate superior.

All written requests  for formal grievance procedures  shall
state the alleged violation, misinterpretation  or misappli-
cation of existing policies and legislation, the admini-
strator^) who  is  (are) alleged  to have violated,
misinterpreted  or misapplied  existing policies or legislation,
the approximate date on which that alleged  grievable action
took place, and  the redress sought.

The director or chairperson shall provide written notification
to the grievant, to the FGO and  to the respondent^  immediate
superior of his/her decision within 14 days of the completion
of the procedure.

The dean shall provide written notification of his/her
decision to the grievant, to the FGO and to the Provost
within 14 days of the completion of the hearing. 

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3.8.1.1,

A Hearing Board shall consist of 5 members, selected by
lot from a panel of 12 members to be drawn by lot from the
faculty.  All drawing shall be conducted by  the UCFA.

3.8.1.2,

Change "seven" to

3.8.2.4,

3.8.7.1,

If a University Hearing Board loses  two of its members, the
hearing shall be terminated  and a new one shall be initiated
according  to the guidelines in this document.

Each college shall select two tenured  faculty members for
3-year terms.  The non-college tenured  faculty will select
four members  for 3-year terms.

continued  -

:9966:

Proposed
Amendments of
the Interim
Faculty
j
Grievance 
Procedures, contl

Reports to
the Board

Board
Committee
Reports

Land and
Physical
Facilities
Commitee

Audit
Committee

C.  OTHER ITEMS FOR ACTION, cont. 

July  22-23, 1982

6.  Proposed Amendments of the Interim Faculty Grievance Procedure, cont.

•3.8.7.2 

Each college shall select one non-tenured  faculty member for
a  two-year  term.

3.8.7.5. 

All hearings  conducted by  the Appeals Panels shall  commence
within 14 days of  the appeal to the University Appeals Board.
Hearings  shall observe  the guidelines  set forth in 2.3.1. through
2.3.13. and  the principles  of due process outlined  in Article 4.
The members of an appeal panel shall designate one of their
number  to serve  as chairperson with vote.

3.1.2. 

Change "recommend11  to "determine."

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Wherever  the committee is referred  to as the "FAFCC",
it be changed  to the "UCFA".

RESOLVED  that the amendments  to the Interim Faculty  Grievance

Procedure be approved.

Approved by a vote of 8 to 0 on motion by Trustee Sawyer, seconded by
Trustee Lick.

D.  REPORTS TO THE BOARD

1.  Board  Committee Reports

a.  Land and Physical Facilities  Committee

Trustee Lick reported  that the Land and Physical  Facilities
Committee  at its meeting  agreed  to extend  the current option Mr. Carl
Sams has for the purchase of the Jones property  in Rochester, MI, for
a period  of six months  effective August 1, 1982, through January  31, 1983.

Approved by a vote of 8 to 0 on motion by Trustee Lick, seconded by
Trustee Howe.

b.  Audit  Committee

Trustee Sawyer reported  that the Board Audit Committee discussed  the
reports of the Auditor General  covering Health Programs  for the period
July 1, 1976, to May 31, 1981, and Enrollments  for the period 1980-81.

The Committee voted  to recommend  that the Board of Trustees  delegate
to the President the authority  and responsibility  to establish dates
for counting student enrollments  and student  credit hours  for each term
and location in a manner  that is consistent from term to term and from
year to year and that meets  the University's  responsibility  under
applicable external laws, regulations  and policies.

Approved by a vote of 8 to 0 on motion by Trustee Sawyer, seconded by
Trustee Lick.

President's
Report

2.  President's  Report

President Mackey reported  that the basic affirmative action  responsibilities
formerly assigned  to Dr. Lou Anna Simon, in her position as Assistant to  the
President, have been reassigned  to Dr. Ralph Bonner, Director  of Human
Relations.  Other responsibilities  for affirmative  action* formerly handled
by Dr. Simon, will be carried  out by line administrators.

Adjourned  at 2:49  p.m.

Secretary

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