~-tud~n-t -~2lndbool(p 1011-101~ Published by the Office of the Vice President for Student Affairs. -utBL~ of eoN I iN I ~ ~tanfaf'!)I inforom!ltion UniVtaroatfJ oros!lniZ!liion Policitaa 21nd Pteoctadurotaa ind(iX ~ 10 ai li ~tanfaro!I inforom21tion When publishing a student handbook, the first question one must answer invariably is what information should the handbook contain. The staff of the Office of the Vice President for Student Affairs is concerned that, while most publications make com mendable efforts to inform students of their responsibilities to the University and many try to give students a summary of their rights, little space is given to information about services available to students or to general information which would help students make use of University facilities. This first section of the Student Handbook is designed to provide students with this latter type of information. It is our belief that explanations of services and facilities provided for student use are at least equally as important as explanations of regulations and procedures governing student conduct. It should be mentioned that this handbook is a guide, and not a complete detailing of University operations. Lists of services are by no means exhaustive. This section contains explanations of those services which are most frequently used or needed by students and general information that is most commonly sought. Finally, one item of general advice may be more helpful to students than any other information. Before going to a particular office, unless you are sure it is the correct office, use the telephone. Often the names of offices are confusing. Often rumored in formation about the right person to see is inaccurate. Call the office first and ask if it is the correct office for your business. Many unneeded trips across a rather large campus can be saved by calling first. Occasionally the entire matter may be handled by phone. Telephone numbers may be obtained from the University operator by dialing 355-1855. 5 SHORT GUIDE TO UNIVERSITY INFORMATIONAL PUBLICATIONS There exist several Michigan State University (MSU) publications which contain information, useful to students and not contained in this handbook. Some of these publications are listed below with brief ex,plan!'ltions of their content. In addition several others are distributed by various offices of the University. For example, the Library has several pamphlets explaining procedures and facilities. Students should feel free to request such booklets from the offices that they visit. 1. Academic Freedom for Students at Michigan State University Commonly called the "Academic Freedom Report," this document which is avail able free from the Division of Student Activities, 101 Student Services Building, exists as a quasi-constitution within the University and provides guidelines for members of the University in the following .areas: a Studentrights and responsibilities b. Academic rights and responsibilities of students c. Student records d. Judicial processes e. Procedures for passage of regulations governing student conduct f. Student and University publications g. Amendment of the document h. The Office of the Ombudsman and general recommendations for informing stu dents of rights and responsibilities. 2. A Guide to Off Campus Living This booklet, published by Off Campus Council, contains information of interest to students moving or living off campus. It includes information on how to find living space; leases; and means of legal protection and redress. It is available free from the Division of Student Activities, 101 Student Services Building, or Off Campus Council, 316 Student Services Building. 3. Bylaws of Academic Governance This booklet contains the complete bylaws of faculty academic government, includ ing the provisions for student participation at department, College, and University levels. It details the composition, function, and student membership on the various academic committees. It is free from the Office of the Secretary of the Faculties, Basement, East Wing, Library. 4. Campus Maps Campus Maps-the several types including building location maps, student hous ing maps, maps of parking facilities and bus routes-are available from several offices of the University. The central distribution point is the Department of In formation Services. These maps are available at no charge from 10 Agriculture Hall. 5. Faculty and Staff Telephone Directory This publication lists names, phone numbers and addresses of all University em ployees by alphabetical listing, and by department and office. It also contains in formation concerning the academic organization and central administration of the University and is available for one dollar at the Union desk, Union Building. 6. Fraternity and Sorority Brochures Students interested in obtaining brochures and information about Greek life and living units should contact Panhellenic Council for sororities, 319 Student Services Building, 353-2569, and Interfraternity Council for fraternities, 317 Student Serv ices Building, 355-8250 or the advisers in the Division of Student Activities, 101 Student Services Building, 355-8288 or 355-5280. 6 7. Graduate Rights and Responsibilities Document This document, available free from the Graduate Office, 246 Administration Build ing, is a comprehensive set of guidelines and procedures governing the many re lationships which exist between graduate students on the one hand and the ad ministration, the various academic units, and individual faculty members on the other. The document defines rights and responsibilities for graduate students in the following areas: a. Academic rights and responsibilities b. University employed graduate students and graduate assistants c. Judicial structure d. Academic governance e. Amendment of the document 8. Men's and Women's Intramural Handbooks These handbooks contain information about the men's and women's intramural programs- awards, building hours and locations, sports calendar, eligibility for intramural competition, facilities, equipment, and sports and recreation clubs. The women's handbook is available free in 121 Women's Intramural Building, and the men's handbook, in 201 Men's Intramural Building. 9. Michigan State University Catalog This book, revised annually, contains detailed information concerning all academic courses and programs, the annual academic calendar, and information about the official structure of the University. It is available for one dollar from the Union desk, Union Building. 10. Michigan State University Graduate Study This catalog, revised annually, contains a description of courses and academic programs for graduate study, along with general information about University facilities, services and policies relating to graduate students. It is available free from the Graduate Office, 250 Administration Building. 11. Michigan State University Ordinances This document contains all the ordinances duly approved by the Board of Trustees of MSU. These ordinances govern all persons on the land controlled by the Board, and are the equivalent of state laws. It is available free from the Office of the Ex ecutive Vice President and Secretary to the Board of Trustees, 484 Administration Building. 12. Residence Hall Room Folder Policies and procedures relating to residence halls, including management rules and regulations, are contained in folders distributed to each room in the residence halls. 13. Schedule of Courses and Academic Handbook This booklet, published each term, contains information concerning current regula tions and structures relating to academic programs and procedures. Additionally, it lists course schedules for the current term. This is distributed free each term to all students and is available in the Office of the Registrar, 150 Administration Building. 14. This is Micl,iigan State University (Facts Book) This booklet, compiled by the Department of Information Services, contains diverse information about the University, including brief explanations of the functions of each office of the University, college, and extension facility and information about University officers, facilities, services, programs, events, and procedures. The book let, organized by topic and revised annually, is available free in limited quantity from 10 Agriculture Hall. 7 - ACADEMIC INFORMATION The major references for academic information are the Michigan State University Catalog and the Schedule of Courses and Academic Handbook. Information is also available from academic advisers and the deans and assistant deans in each college. BANKING SERVICE The Cashier's Office, 110 Administration Building, will cash personal checks up to $50 written on out-of-town banks and hold money for students in no-interest Student Passbook Accounts. The office is open from 8:15 a.m. to 4:15 p.m. Monday through Friday. The telephone number is 355-5023. CAMPUS BUS PASSES Campus bus passes can be purchased at the MSU Book Store, Union Ticket Office, and at registration. The procedures and regulations for usage of the campus bus pass and bus system will be available when a pass is purchased. The printed bus schedule is available to all students. CENTER FOR URBAN AFFAIRS (CUA) The Center for Urban Affairs is an academic unit whose primary function is to de velop the University's potential for helping to solve urban problems and to meet urban needs. The programmatic efforts of the center are in the areas of curriculum develop ment, community action, and research and evaluation. Each term the CUA is sponsor ing with other University departments several graduate and undergraduate courses which may eventually lead to a degree program in urban affairs and ethnic studies. These courses are listed in the publication Schedule of Courses and Academic Hand book or a list may be obtained from the Center for Urban Affairs located on the first floor, West Wing, Owen Graduate Center. The CUA also has a number of ongoing pro grams in the Lansing community in which student volunteers sometimes participate. COMMUNITY SERVICES-EAST LANSING 1. Draft Information Center The Draft Information Center, 5071 / 2 East Grand River, East Lansing, is a complete counseling service on everything concerning the draft. Persons seeking help at the center can be counseled concerning all deferments and the draft law. Legal assist ance is also available. The center is open 1-5 p.m. Monday through Friday and 6-8 p.m. Monday through Thursday. The telephone number is 351-5283. A one dollar donation is asked of persons who use the service. 2. Drug Education Center (DEC) The Drug Education Center is a volunteer agency which was formed to provide in formation on drugs and drug-related topics for the residents of East Lansing and the surrounding communities. Persons interested in information pertaining to drugs or drug-related problems are welcome to call or to stop by the center at 405 Grove Street, East Lansing. The DEC is staffed by trained volunteers and is open 24 hours, seven days a week. A variety of other services such as lawyer referral, a free medical clinic, and drug analysis are also available. For more information call 351-8108. 3. Michigan Clergy for Problem Pregnancy Counseling This service offers help to persons seeking information or counseling on sexual problems, contraception, pregnancy testing, or problem pregnancy. By telephoning 332-6410, the caller will hear a recorded message giving the names and telephone numbers of clergymen in the area who are available for consultation. There is no charge for this service. 8 4. The Listening Ear The Listening Ear is a 24-hour-a-day crisis intervention center. Staffed by trained volunteers, the Listening Ear will help with a wide range of problems-from per sonal-emotional to need for referral to a community service. Persons wanting to talk over a problem or find an agency that can help them may call 337-1717 or stop by at 54 71/2 East Grand River in East Lansing. COUNSELING CENTER The services of the Counseling Center, whose main offices are located in 207 Stu dent Services Building, are available at no charge to all Michigan State University students. The Counseling Center offers individual and group counseling for assistance with a wide range of student concerns including educational-vocational planning, per sonal-social adjustment, and emotional problems. Complete testing services are avail able and occupational information libraries are maintained. Counseling Center offices are also located in the MSU Health Center, the Union Building, and in: 224 Brody (for residents of Brody Group) 229 West Fee Hall (for residents of Akers, Fee, Holmes, Hubbard, and McDonel) S-36 Wonders Hall (for residents of Case, Holden, Wilson, and Wonders) DEAN OF STUDENTS, OFFICE OF The responsibilities of the Office of the Dean of Students are implemented through the Division of Graduate Education Programs and Research, the Office of Judicial Pro grams, the Residence Hall Area Directors, and the Division of Student Activities. These offices are located in the Student Services Building. 1. Graduate Education Programs and Research The Division of Graduate Education Programs and Research is responsible for co ordinating procedures for the readmission of students who have withdrawn from the University for non-academic and non-disciplinary reasons; the provision of draft ed ucation programs; the supervision for and direction of the practicum series in stu dent personnel; the preparation of publications relating to college personnel admin istration; and undergraduate women's programs and activities. In addition, the personnel of this division coordinate and conduct research within areas of student affairs, and disseminate data relating to student development and student life at Michigan State University and other institutions of higher education. 2. Judicial Programs The Office of Judicial Programs is responsible for facilitating and assisting all levels of the University's judicial process for students by providing information to students, faculty, and staff who are concerned with judicial matters; providing training to judiciary members and advisers; providing coordination and clarification of judicial procedures; and providing ongoing evaluation of the current judicial system. This office also receives complaints and appeals for referral to the All-University Student Judiciary, Student-Faculty Judiciary, and major governing group judiciaries. 3. Residence Hall Area Directors The Office of the Dean of Students, through area directors, is responsible for the selection and training of the residence hall advisory staff; the implementation of policy within the residence halls; coordination of educational; social, and recreation al programs within the individual residence halls; and the advisement of the indi vidual living unit governments. It is also responsible for the Minority Student Aide Program which is planned to provide a staff person to work with minority students residing in residence halls and to assist them in becoming oriented to the University and in solving problems they may have. 9 4. Student Activities The Division of Student Activities is responsible for advising the Student Board and the Cabinet of Associated Students of Michigan State University (ASMSU), the all University events sponsored by ASMSU, and for coordinating the interest area stu dent organizations. It is also responsible for the advisory program in sororities, fraternities, cooperatives, and religious living units; the implementation of policy within these units, the coordination of the educational, social, and recreational pro grams in these living units; and advisement of the major governing groups-Inter fraternity Council, Panhellenic Council, Residence Halls Association, and Intercoop erative Council. Through the Off Campus Housing Office, this division has the re sponsibility for, implementing the off campus housing policies and advising the Off Campus Council. Education 415 (see page 10 of this handbook) is also coordinated through this Division. DRAFT EDUCATION Information about the draft can be obtained from the Office of Draft Education, 162B Student Services Building. EDUCATION 415 In Education 415, Student Leadership Seminar, an opportunity is presented to stu dents to accept a greater responsibility for their own education. Students in discussion with staff and resource personnel identify the principal areas of concern and decide how each area is to be explored. Generally topical areas selected have included: learning more about oneself (the identity crisis); learning more about interacting with others (group dynamics); learning more about the University (goals, purposes, structure). Discussions of current issues facing the University are an important part of the class. Students desiring to take the class should request approval from the Division of Stu dent Activities, 101 Student Services Building, before registering for the course. EQUAL OPPORTUNITY PROGRAMS (EOP) Broadly defined, the Office of Equal Opportunity Programs (EOP) directs and co ordinates those programs which are intended to assure non-discriminatory access of the disadvantaged minority populace to the University and to eliminate discriminatory practices by the University in all of its functions and programs, including employment. Recruitment and financial aid programs for black and other minority graduate students receive cooperation from EOP. Implementation of the Michigan State University Anti Discrimination Policy and Procedures (see pages 36-40 of this handbook) is another responsibility of this office. The Office of Equal Opportunity Programs is in 312 Ad ministration Building, 353-3922. FACILITIES AND SERVICES A list of University facilities and services available to student organizations is available in the Division of Student Activities, 101 Student Services Building. Policies related to the use of University facilities are on pages 46-48 of this handbook. FINANCIAL AID PROGRAMS Grants, Loans, Scholarships, and Work-Study Program a. The Office of Financial Aids and Withdrawals of the Office of the Vice President for Student Affairs administers the following financial aid programs: 1) the Federal Ed ucation Opportunity Grants (EOG) Program; 2) student loan programs, including the Michigan State University (MSU) Short-term Loan Program, 'the National De fense Education Act Loans, the Michigan Higher Education Assistance Authority Loans, the United Student Aid Program, and the various out-of-state higher educa tion loan programs; 3) scholarships for undergraduate students currently enrolled 10 at MSU; 4) the Work-Study Program; and 5) Student Aid Grants. Information re garding the policies and regulations that pertain to specific financial aid programs listed above is available in the Office of Financial Aids and Withdrawals, 264 Stu dent Services Building. b. Associated Students of Michigan State University (ASMSU) has a loan fund, from which registered undergraduate students may borrow a maximum of $20 for up to a three-week period. The ASMSU Loan Office is located at 307 Student Services Building. HEALTH CENTER The Michigan State University Health Center provides facilities for students who are in need of medical, surgical, or psychiatric care. An office for the ASMSU student insurance program is located in the Health Center. Policies of the MSU Health Center are on pages 49-51 of this handbook. INTRAMURAL ACTIVITIES AND FACILITIES The Intramural Department is interested in providing informal and organized intra mural and recreational activities to all students. Information and handbooks regarding these activities as well as sport club opportunities may be obtained from the Women's Intramural Office, 121 Women's IM Building and the Men's Intramural Office, 201 Men's IM Building. The Women 's Intramural Handbook and the Men's Intramural Handbook should be used as a reference for information pertaining to: Building Hours Facilities Available to Students Informal Recreation Programs Intramural Competition ( Individual and Team) Intramural Eligibility Rules Intramural Sports Calendar Sports Equipment Available (Students may check out any available sports equipment by pre- senting their ID Cards.) IDENTIFICATION (ID) CARDS If you lose your identification card, you can obtain a replacement by going to the Student and Faculty Identification Cards Division, 142 Administration Building, 355-5055. A replacement plastic name card for library use can also be obtained at this office. If possible bring your fee receipt for the current term. The r'eplacement fee for your identification card or plastic name card for library use is $2.00 each. Name changes should be reported to the Registrar's Office, 150 Administration Building, for a free new card. Policies related to identification cards are on page 56 of this handbook. LIBRARIES 1. Main Library The University Main Library is open during the regular terms 8 a.m.-11 p.m., Mon day through Friday; 9 a.m.-11 p.m., Saturday; 10 a.m.-11 p.m., Sunday. The hours during vacations are: 8 am.-6 p.m., Monday through Friday; 9 a.m.-5 p.m., Satur day; and closed Sunday. The policies and procedures of the Library are on pages 57-59 of this handbook. 2. Branch Libraries The following branch libraries are open to students. The hours and lending policies of a particular branch may be obtained by calling the listed telephone number. Agricultural Economics-29 Agriculture Hall-355-6650 Agricultural Engineering-21 7 Agricultural Engineering Building-355-4 720 Animal Industries-208 Anthony Hall-355-8483 Art-116 Kresge Art Center-355-7640 Audio-Fourth Floor, West Wing, Main Library-353-1753 Business-Eppley Center-355-3380 11 Chemistry-426 Chemistry Building-355-8512 Conrad Hall-353-1738 Continuing Education-Ground F1oor, West Wing, Main Library-355-2345 Cyclotron-7 Cyclotron Building-355-9671 Engineering-308 Engineering Building-355-8536 Geology-105 Natural Science Building-355-4626 Instructional Resources Center- 133 Erickson Hall-355-1753 Learning Resources Room-205 Bessey Hall-353-6610 Mathematics-A304 Wells Hall-353-8852. Music-253 Music Building-355-7660 Physics-228 Physics-Astronomy Building-355-9704 Veterinary Medicine-153 Giltner Hall-355-6537 Voice Library-Fourth F1oor, West Wing, Main Library-355-5122 Wilson Hall-Wilson Hall-355-1522 OFF CAMPUS HOUSING OFFICE The Off Campus Housing Office, 101 Student Services Building, has listings of available supervised and unsupervised off campus housing. Staff members in this of fice also provide assistance in student problems resulting from off campus housing situations. OMBUDSMAN, OFFICE OF The Office of the Ombudsman was established with the adoption of the Academic Freedom Report. The Ombudsman is an official, chosen from among the senior faculty, to whom students may appeal for redress of grievances involving faculty and adminis tration. He must decide the validity of the complaint and recommend or take action to resolve it. To assist him in his work he has broad powers of investigation, including direct and ready access to University officers and faculty and to official records. The Office of the Ombudsman is located in 101 Linton Hall, and students are encouraged to visit this office. PLACEMENT BUREAU The Placement Bureau, located in the Student Services Building, provides assistance to graduating students seeking jobs in business, industry, government, and the teach ing profession. Employment opportunities offered through the bureau are listed in the State News and in the Placement Bureau Bulletin, which is published weekly. Through the Student Employment Office, the bureau assists students seeking part-time employ ment on and off campus and summer employment. STUDENT GOVERNMENT SERVICES The Associated Students of Michigan State University (ASMSU ) provides the fol lowing services: 1. Electronics Workshop The Electronics Workshop offers low cost repair of stereos, televisions, and radios. The Electronics Workshop is located in 326 Student Services Building. 2. Great Issues The Great Issues series brings individuals of current national interest to the cam pus to speak. Great Issues programs are announced in the State News. 3. Insurance ASMSU sponsors a student insurance program which is available to students carry ing seven credits or more per term. Information regarding the student insurance policy can be obtained from 3-5 p.m. every day in the MSU Health Center. 12 4. Legal Aid A law firm has been retained by ASMSU for registered students seeking advice on legal problems. To use this service, students must make an appointment and pay a three dollar fee per consultation. The lawyer's office hours are 9 am.-5 p.m. Wed nesday and 1-5 p.m. Thursday. An appointment can be made by calling 353-0659. 5. Loan Program A loan fund, which provides a maximum loan of twenty dollars ($20) for a maxi mum of three (3) weeks, is available to registered undergraduate students. The ASMSU Loan Office is located in 307 Student Services Building. 6. Man and Nature Bookstore The Man and Nature Bookstore, located in 326 Student Services Building, carries paperback books, posters, comic books, and textbooks at a discount rate. Yogurt and pop are also available in the bookstore. 7. Mimeographing and Silk Screen Service Mimeographing and silk screen service are available to registered students and reg istered student organizations. There is a minimum fee charged. For information re garding these services students may call 353-1749 or visit the office in 25 Student Services Building. 8. Popular Entertainment The ASMSU Popular Entertainment series presents two or three concerts per term. Dates for the concerts and ticket prices are announced in the State News. Enter tainers featured are nationally known groups from all facets of the popular music field. 9. Travel Service The Student Travel Service of ASMSU provides information to registered students on low cost transportation during the holiday periods. A special tour is also spon sored during spring vacation. Information concerning student travel may be ob tained by calling 353-2966, 327 Student Services Building. STUDENT ORGANIZATIONS 1. Interest Area Organizations The categories of interest area organizations are honorary organizations; professional organizations and professional fraternities and sororities; recreational and athletic organizations; religious organizations; and academic interest area, political, social, and service organizations. These student organizations are registered with the As sociated Students of Michigan State University (ASMSU). A list of these organiza tions and additional information are available in the Division of Student Activities, 101 Student Services Building, 353-3860. 2. Major Governing Groups Information pertaining to the functions of major governing groups is on pages 19-21 of this handbook. 3. Programming Organizations a Association of Collegiate Women (ACW) Association of Collegiate Women, (ACW), formerly the Association of Women Students, has refocused the role of their organization to the changing nature of this campus and to the increasing interest, nationally1 in the status of women. These concerns have resulted in a primary commitment on the part of ACW to sponsor educational programs for women students, programs that seek to create greater understanding of the possibilities and responsibilities of educated woman hood in an everchanging society. In addition to providing the Who 's Who and 13 What 's What handbook, ACW is involved in sponsoring "Lantern Night", (a recognition event for the outstanding 50 women graduating seniors of MSU) and assists related organizations in the development and funding of programs pri marily for women. It also presents "Women's Week" during the fall term. The programs and services of ACW are coordinated by a general council composed of 14 undergraduate women. ACW, at MSU, is a member of the national wom en's organization, Intercollegiate Association of Women Students. Information regarding the ACW organization can be obtained by calling 355-8324. b. Office of Black Affairs The Office of Black Affairs, which is in the Cabinet of ASMSU, works to develop programs and -plan events for the black students on campus. First established in 1969, the office has recently expanded in staff and scope so that it handles such tasks as distributing newsletters and newspapers to enrolled black students, orienting new black students to Michigan State University life, maintaining con tacts with black students in other colleges, and sponsoring campus events. The office is directly responsible to the Black United Front, the representa tive black student organization on campus. Located in 308 Student Services Building, the office is run by a five-member Board of Directors, appointed by the Black United Front. c. Senior Class Council The Senior Class Council consists of approximately 14 seniors. The council as sumes responsibility for the following projects: selection of the '72 Club members and arrangements for the '72 Club banquet; presentation of outstanding faculty awards; selection of the class gift; planning for commencement; and special projects, e.g. career opportunity convocation. d. Union Board Union Board is responsible for planning programs designed to offer meaningful service to the University community. Members of Union Board direct programs which include a ride bureau, charter flights, dances, Activities Carnival, an activ ities calendar, flea market, browsing room, message center, travel office, service scholarships, book drive, theatre trips, and music programs. Students are encouraged to recommend new programs. Applicants for com mittee membership are welcome, and applications may be obtained at the Union Board Office, Union Building. UNION BUILDING The Union Building is a cultural, social, recreational, and service center for stu dents, faculty, administration, alumni, and guests of Michigan State University. In cluded among its facilities are a cafeteria, grill room, catering service, meeting rooms, ticket office, information desk, campus lost and found department, bowling alley, bil liard room, barbershop, lounge, browsing room, ballroom, private dining rooms, and the offices of the MSU Alumni Association, the Radio and TV department, the Counseling and Guidance Center for Minority Students, the Retirees Club, the Student Water Re sources Publications, and the Student Union Board. VETERANS' GUIDANCE CENTER The Veterans' Administration maintains an office in the Student Services Building to assist veterans and war orphans who are in attendance at the University under one of the various public acts. The primary concern of this office is with educational and vocational counseling of students, but assistance with problems relating to the Veterans' Administration will be given. 14 VOLUNTEER PROGRAMS The Michigan State University (MSU) Office of Volunteer Programs, 26 Student Services Building, provides information, assistance, coordination, and encouragement to students seeking volunteer positions in community and social service projects. The office is divided into two functional units, the MSU Volunteer Bureau and the MSU Volunteer Transportation Pool. The bureau receives requests for volunteer assistance from community agencies and individuals, recruits MSU volunteers, and makes the ap propriate assignment or referral. The transportation pool maintains a fleet of vehicles solely for the transportation of MSU volunteers from the campus to their volunteer as signments. In addition, information concerning national volunteer programs, such as VISTA, Peace Corps, and Teacher Corps, is available in the Office of Volunteer Pro grams, 353-4400. 15 The information in this section of the handbook, rather than being all-inclusive, is intended to be a reference and one of the initial points for students seeking to under stand the organization of Michigan State University and some of the structures through which students participate in the decision-making process. Any explanation of the op eration of the University must begin with the Board of Trustees, which exercises final authority for all University governance, within the limits established by the State Con stitution. The Trustees delegate authority to various divisions of the University through the President. The officers of the University, the academic administration, academic governing bodies, student governing bodies, and student-faculty-administrative com mittees each are delegated a portion of the authority for decision-making or adjudica tion within the University. Brief descriptions of some of these divisions are contained in the following pages. 16 BOARD OF TRUSTEES The Board of Trustees, elected by the voters of the State of Michigan and responsi ble to all of the people of Michigan, exercises the final authority in the government of the University, within the limits fixed by the State Constitution. In exercising its re sponsibility, the Board delegates to the President of the University and through him to the faculty and students, appropriate authority and jurisdiction over matters for which they are held accountable to the Board of Trustees. These matters include ed ucational policy and the development of a strong and efficient organization with which to accomplish the objectives of the University. The Board consists of eight members serving eight-year terms, which expire at staggered intervals. The Trustees meet monthly, first in a private financial business meeting as a committee of the whole, and then in an open public meeting in the board room, fourth floor, Administration Building. The names of current Board members are printed annually in the Student Telephone Directory. Information regarding meeting times and procedures for placing business on the Board agenda is available from the Office of the Executive Vice President and Secretary to the Board of Trustees, 484 Administration Building. OFFICERS OF THE UNIVERSITY The President of Michigan State University is elected by the Board of Trustees and is an ex officio member of the Board without the right to vote. The other officers of the University are appointed by the Board of Trustees upon the recommendation of the President. The following positions comprise the officers of Michigan State Univer sity: President, Provost, Vice President for Business and Finance and Treasurer, Execu tive Vice President and Secretary to the Board of Trustees, Vice President for Research Development, Vice President for Student Affairs, Vice President for University Rela tions, and University Attorney. The names, office numbers, and telephone numbers of these officers are in the Faculty and Staff Telephone Directory. 1. Office of the President All offices of the University report directly or indirectly to the President, and through him to the Board of Trustees. Directly under the Office of the President are the Of fices of the Vice Presidents, the Provost, the Executive Vice President and Secre tary to the Board of Trustees, the Ombudsman, and several divisions within the University organization. One of the President's responsibilities is to preside at meetings of the Board of Trustees. He also presides as an ex officio member at meetings of the Academic Council and the Academic Senate. The Office of the Pres ident is located in 450 Administration Building. 2. Office of the Provost The Provost is the chief academic officer of the University and all academic offices ultimately report through him to the Board of Trustees. Some of the academic of fices reporting to the Provost are the deans of the colleges, the Dean for the School of Advanced Graduate Studies, the director of the Honors College, the director of the Library, the director of the Center for Urban Affairs, and the director of the Office of Institutional Research. The Office of the Provost is located in 438 Admin istration Building. 3. Office of the Vice President for Student Affairs The Vice President for Student Affairs has the general administrative responsibilities for all student personnel matters. The multiple services of the Office of Student Af fairs are carried out through the Office of the Dean of Students, the Counseling Center, the Michigan State University Health Center, the Office of Intramural Prc> grams, the Office of Volunteer Programs, and the Office of Financial Aids and With drawals. Information regarding each of these areas is listed within the alphabetical categories in the first section of this handbook. 17 The Vice President is also delegated authority for decision-making in the legis lative process used in approving regulations governing student conduct as outlined in Article 5 of the Academic Freedom Report (for further explanation, see "Proce dures-Student Regulations", page 26). As outlined in Article 4 of this report, the Vice President serves as the final appeal in the process of adjudication of violations of regulations. The Office of the Vice President for Student Affairs is located in 152 Student Services Building. ACADEMIC SENATE The Academic Senate is composed of all faculty members who hold the rank of professor, associate professor, and assistant professor, and who are appointed within the rules of the tenure system. Additionally, the President and Provost serve as mem bers. Senate meetings are open only to members and invited guests and are chaired by the President or, in his absence, the Provost. The secretary of the Senate is ap pointed by the President and is designated the Secretary of the Faculties. Senate action is taken on issues of major importance relating to matters of educa tional policy. The Academic Cou ncil by- majority vote determines whether a matter must have Senate action. The Senate may bring up for consideration any matter with in the jurisdiction of the. faculty which pertains to the general welfare of the University. ACADEMIC COUNCIL The Academic Council, as established in the Bylaws of Academic Governance, is composed of the President, the Provost, the elected faculty representatives, the under graduate and graduate student representatives, the student representatives-at-large, the deans of the colleges, the members of the Steering Committee, and designated ex officio members. The Academic Council, which acts for and on behalf of the Academic Senate, has several functions, which include advising the President on all matters of educational policy; approving or rejecting major changes in cou rses and curricula; con sidering any proposals on matters pertaining to the general welfare of the University; and advising the President on any matters he may present. Several standing commit tees (several of which are discussed below in this section) report to the Council on specific areas of University policy and operation. The Council holds monthly open meetings. The Secretary of the Faculties, Basement, East Wing, Library, should be consulted for the time and place of meetings. STUDENT GOVERNMENT Student governing bodies consist of local living unit governing groups, major gov erning groups, the Associated Students of Michigan State University (ASMSU), and the Council of Graduate Students (COGS). Through these groups, as established in Article 5 of the Academic Freedom Report, students participate in the review, evaluation, and recommendations of regulations governing student conduct. For a summary of these procedures see "Procedures-Student Regulations" pages 26-27 of this handbook. The Student Board of ASMSU and COGS are responsible for student appointments to various student-faculty-administrative committees and judicial bodies. A description of ASMSU, each of the major governing groups, and COGS follows. 1. Associated Students of Michigan State University (ASMSU) The all-University student government of MSU is a 19-member governing body called the Student Board. This board is composed of 14 voting representatives from geographic districts, two voting representatives appointed by the Office of Black Affairs, the presidents, who serve with vote, of Residence Halls Association and Off Campus Council, a voting chairman (elected by the group) and the presidents, who serve without vote, of Interfraternity Council, Intercooperative Council, and Panhel lenic Council. The Student Board organizes and administers the cabinet which car ries out the policies and programs of the board. A judiciary branch has original 18 jurisdiction over cases involving student infractions of University rules, regulations and policies. ASMSU directs its efforts in four major areas: the initiation, evaluation, and recommendation of all-University policy; the welfare and rights of students; direct student benefits; and the coordination of organizations. Information regarding student government services is on pages 12-13 of this handbook. 2. Intercooperative Council (ICC) The Intercooperative Council (ICC) is the governing group for cooperative living units, the six for men and the one for women. Co-ops are student owned and man aged houses that contribute t;o the living experiences, social benefits, and economic savings of the members. The ICC meets regularly t;o discuss and coordinate prob lems of cooperative living and is represented on the ASMSU Student Board. The council states as its purposes: continual expansion, holding open membership re cruitment, and the settling of any judicial matters arising within the houses. Information about cooperative living is available by calling 355-8313 or the pres- ident of each cooperative living unit listed below. Beal House Bower House (SHC) Eleutheria (SHC) Elsworth House (SHC) Hedrick House (SHC) Howland House Montie House New Community (SHC) Ulrey House (Women) (SHC) To facilitate expansion and continuity, six of the cooperative living units have joined in forming the MSU Student Housing Corporation (SHC), a non-profit or ganization holding the mortgages, leases, and land contracts of the member houses. With this financial base, and with the help of a hired staff, the members of the co operatives hope t;o improve their present system as well as to make available more low-cost student housing at Michigan State University. 3. lnterfraternity Council (IFC) The Interfraternity Council (IFC) is the governing body for the 34 fraternities at Michigan State University. It is responsible for the coordination of the fraternity system. The President's Council, composed of the presidents of each chapter, is the legislative body of the IFC. The executive and judicial arm of IFC is the Executive Board, which is responsible for executing and administering IFC policy and enforc ing the rules and regulations specified by the IFC Constitution and by the Univer sity. The IFC continually works toward fostering communication between the houses; encouraging scholastic achievement, service, social, and athletic programs; and pro moting the continual improvement and welfare of the fraternity system. The individual fraternities are listed below, and the names of the presidents can be obtained from the IFC adviser in the Division of Student Activities. Alpha Gamma Rho Alpha Kappa Psi (Professional) Alpha Phi Alpha Alpha Tau Omega Beta Theta Pi Delta Chi Delta Sigma Phi Delta Sigma Pi (Professional) Delta Tau Delta Delta Upsilon FarmHouse Kappa Alpha Psi Kappa Sigma Lambda Chi Alpha Omega Psi Phi Phi Beta Sigma Phi Delta Theta Phi Gamma Delta Phi Kappa Psi Phi Kappa Sigma Phi Kappa Tau Phi Sigma Kappa Pi Kappa Phi Psi Upsilon Sigma Alpha Epsilon Sigma Alpha Mu Sigma Chi Sigma Nu Sigma Phi Epsilon Tau Delta Phi 19 Theta Chi Theta Delta Chi Triangle Zeta Beta Tau Open rush for freshmen and upper classmen begins the first full week of classes fall term. To become a pledge a student must be asked to join by the individual fraternity. The period of pledgeship begins no sooner than the first Suhday after the be ginning of rush week and extends for a period of one term. Information regarding joining a fraternity is available in the Interfraternity Council Office, Student Serv ices Building, 355-8250 or in the State News during the first week of each term. 4. Off Campus Student Association (OCSA) The Off Campus Student Association (OCSA) exists within the framework of ASMSU as the governing group representing the interests of off campus students. All stu dents not living in residence halls, Greek living units, or University-recognized co operatives are members of OCSA unless they decline membership in writing. Elec tions are held each spring for Off Campus Council (OCC) which is the 11-member governing board of OCSA. As a governing group OCC communicates the views of off campus students to the ASMSU Student Board, to the University administration, and to other University policy-making bodies. As a work group OCC initiates and conducts projects and services of value to the off campus student community. Proj ects completed include publication of A Guide to Off Campus Living, an investiga tion of automobile towing practices, and support of the passage of a towing reform ordinance by the East Lansing City Council. A continuing effort is mediation of tenant-landlord grievances. Projects planned include support for a state-wide security tenants' union, and publication of material de deposit reform bill, formation of a signed to give information on efficient and economical home management to stu dents living off campus. The OCC Office is in 316 Student Services Building, 355- 8300. Any interested student is welcome to participate in OCC activities and projects. 5. Panhellenic Council (Panhel) Panhellenic Council is the governing group for the 23 national sorority chapters at Michigan State University. It is composed of two representatives from each chapter who meet weekly to discuss and act on such matters as membership, rush rules, and chapter activities. Panhellenic Council helps to sponsor various philanthropic, academic, and social events. The individual sororities are listed below, and the names of the presidents may be obtained from the Panhellenic adviser in the Division of Student Activities or the Panhellenic Office, 319 Student Services Building, 353-2965. Gamma Phi Beta Kappa Alpha Theta Kappa Delta Kappa Kappa Gamma Phi Mu Pi Beta Phi Sigma Delta Tau Sigma Gamma Rho Sigma Kappa Zeta Phi Beta Zeta Tau Alpha Alpha Chi Omega Alpha Delta Pi Alpha Epsilon Phi Alpha Gamma Delta Alpha Kappa Alpha Alpha Phi Alpha Xi Delta Chi Omega Delta Delta Delta Delta Gamma Delta Sigma Theta Delta Zeta 20 Panhellenic Council sponsors sorority rush for all undergraduate women through out the school year as follows: Fall Term- Informal rush Open houses for coeds rushing winter term. Winter Term-Formal, structured rush Spring Term - Informal rush 1. Eligibility a. A coed must be registered for rush in accordance with the current Panhellenic policies. b . A rushee must be registered with MSU for ten ( 10) or more academic credits for the term she is rushing. Improvement courses may not be counted. c. With the exception of a first term student, a rushee must have a 2.00 all University average and a 2.00 average the term preceding rush for ten (10) academic credits exclusive of improvement courses. 2. Rush Registration Rush registration will be held during a special sign-up period. Panhellenic Coun cil will announce the dates in the State News. 6. Residence Halls Association (RHA) Residence Halls Association (RHA) represents the highest level of ·residence hall government and is the governing body for all University residence halls. Member ship is composed of an elected representative from each hall on campus. RHA is recognized as a legitimate part of the University decision-making process and its purposes include: developing communication between individual halls and the Uni versity community; sponsoring and coordinating all-University activities for students living in residence halls; formulation of policy and regulations pertaining to resi dence hall students; and representing areas of interest and concern to such stu dents. In addition RHA also has judicial responsibilities implemented through the RHA judiciary. Workshops, the RHA Movie Program, newsletters, and special events are included in the activities sponsored by this organization. All residents of MSU residence halls are members of RHA and can exercise their voting rights and opin ions through the representative of their respective hall. 7. Council of Graduate Students (COGS) The Council of Graduate Students (COGS) represents all registered Michigan State University graduate students, and is composed of one representative from each con stituent academic department; the graduate student representatives on the Graduate Council, Academic Council, and standing committees of the Academic Council; and the seven officers. COGS exists to promote the academic, social, and economic aims of graduate students; to establish effective communication among graduate students; and to create channels of communication with other student organizations and with the academic and administrative units of the University. COGS maintains an office in 4, Student Services Building. STUDENT-FACULTY-ADMINISTRATIVE COMMITI'EES Stuc!ent-faculty-administrative committees provide an opportunity for students, faculty, and administrators to work together in evaluating, recommending, and imple menting policy. This university community approach to decision-making and policy formulation creates a better understanding of the total University and gives each seg ment an equal opportunity to discuss various points of view. Depending on their origin, these committees are responsible to the Board of Trustees, the President of the Uni versity, the Provost, the Vice President for Student Affairs, and/or the Academic Council. Individual students may express their views and ideas to members of a specific committee or they may initiate discussion within their respective major governing groups, the Student Board of Associated Students of Michigan State University 21 (ASMSU}, or the Council of Graduate Students (COGS) with these groups in tum com municating with the various committees. Procedures for the selection of students to serve on the committees described below are discussed on page 26. 1. All-University Health Center Advisory Board The purpose of the All-University Health Center Advisory Board is to provide an opportunity for members of the University community to advise the MSU Health Care Administrative Committee on matters relating to the policies and services of the Health Center. The composition of the committee is five undergraduate stu dents nominated by ASMSU and each representing the following areas: residence halls, off campus, foreign students, minority group students, and married students; one graduate student nominated by COGS; one faculty member nominated by the Committee on Committees; one representative from the administrative-professional employees; and one representative nominated by the Personnel Office. Ex officio members serving on the committee represent the offices of the Vice President for Business and Finance and Treasurer, the College of Human Medicine, the College of Osteopathic Medicine, the University Health Services, and the Vice President for Student Affairs (other than Health Services). The administrator of the Health Center and a physician nominated by the Ingham County Medical Society also serve as ex officio members. 2. All-University Traffic Committee The All-University Traffic Committee, as established by the Board of Trustees, is charged with recommending to the President any changes in the faculty and stu dent driving and parking regulations. It also has the responsibility of evaluating requests for exceptions to the driving and parking regulations. At the time of pub lication of this handbook, the composition of the committee was being reevaluated. 3. Athletic Council The Athletic Council as established by the Board of Trustees is composed of six faculty members, two alumni members, and five ex officio members with votes. The ex officio members are the faculty representative to the Intercollegiate Conference, the director of athletics, the director of alumni relations, the Vice President for Business and Finance and Treasurer, and the chairman of the Student Board of Associated Students of Michigan State University. The faculty members are nom inated by the Committee on Committees and appointed by the President. The Athletic Council is responsible for formulating policy as it relates to ath letic schedules, athletic tickets, television and radio broadcasts of athletic contests, and athletic awards. It serves in an advisory capacity to the director of athletics, to the faculty representative to the Intercollegiate Conference and to the Univer sity administration on matters of intercollegiate athletic policy. 4. Lecture-Concert Series Advisory Council The Lecture-Concert Series Advisory Council is composed of 11 faculty members, two of whom are nominated by the Committee on Committees to the Provost, and nine of whom are appointed by the Dean of the College of Arts and Letters; one member appointed by the Office of Alumni Relations; one graduate student ap pointed by COGS; two undergraduate students appointed by ASMSU; the director of the Lecture-Concert Series, who sits ex officio; and the Dean of the College of Arts and Letters, who sits ex officio and chairs the committee. The responsibilities of this committee are to advise in the formulation of poli cies regarding the Lecture-Concert Series, to review the cultural offerings on the campus and to make recommendations to the director of the Lecture-Concert Series and the Dean of the College of Arts and Letters. 22 \ 5. Military Education Committee The Military Education Committee is an advisory committee authorized by the Academic Council. Membership of this committee includes six faculty members selected by the Committee on Committees; two undergraduate students appointed by the ASMSU Student Board; and three ex officio members-representatives of the Office of the Provost, the Department of Aerospace Studies, and the Depart ment of Military Science. This committee functions as an advisory committee which recommends curricular and policy changes in the area of military education to the appropriate committees and the Office of the Provost. 6. Student Advisory Group The Student Advisory Group consists of the director of Cabinet Services and the chairman of the Student Board of the Associated Students of Michigan State Uni versity (ASMSU) and another appointed member of ASMSU, ·the president of the Council of Graduate Students (COGS) and another appointed member of COGS, the presidents of the major governing groups- Intercooperative Council, Inter fraternity Council, Panhellenic Council, Off Campus Council, and Residence Halls Association, and the editor of the State News. The students meet regularly with the President, the Provost, the Vice Presidents, and the Dean of Students to dis cuss matters of interest to both and to advise the administrative officers of the students' views and recommendations. 7. Student-Faculty Judiciary Committee The Student-Faculty Judiciary Committee, as established in Article 4, Section 3 of the Academic Freedom Report, is composed of four students appointed by the ASMSU Student Board from nominees submitted by the All-University Student Judiciary; seven faculty members selected according to the pattern employed for establishing the membership of faculty-student standing committees; and one mem ber appointed by the Vice President for Student Affairs who serves ex officio with no vote and who also serves as secretary to the judiciary. The Academic Freedom Report establishes the original and appellate jurisdic tion of the Student-Faculty Judiciary. In addition the Student-Faculty Judiciary may review the substance of a regulation or an administrative decision which is alleged to be inconsistent with the guidelines established in Article 1 ("Student Rights and Responsibilities"), Article 2 ("Academic Rights and Responsibilities of Students"), Article 3 ("Student Records"), and Article 6 ("Student and University Publica tions") of the Academic Freedom Report. 8. University Committee on Academic Governance The University Committee on Academic Governance, a standing committee of the Academic Council, is charged with conducting a continuing study of the steps be ing taken to involve students in academic government, and with undertaking a continual review of the Bylaws of Academic Governance. It has the responsibility for making recommendations to the Council for whatever changes in the bylaws the committee's investigations indicate. The committee is composed of one faculty member from each college, one faculty member representing the non-college fac ulty, one student member from each college, two student members-at-large, and one additional faculty member representing the lower faculty ranks. 9. University Committee on Building, Lands, and Planning A standing committee of the Academic Council, the University Committee on Building, Lands, and Planning consists of 14 elected faculty members, three un dergraduate students, one graduate student, two student members-at-large, and, serving ex officio, the Executive Vice President, the director of Campus Park and Planning, the director of Space Utilization, and the University Architect. The committee is charged with studying and making recommendations with respect to 23 building priorities, proposals for land utilization, ecological implications of land utilization, traffic planning, and appearance and location of buildings. In addition, the committee advises the President concerning the financing, location, and ap pearance of physical facilities on University property. 10. University Committee on Business Affairs Membership on this committee consists of 14 elected faculty members, three un dergraduate students, two graduate students, two student members-at-large, and three ex officio members-the Vice President for Business and Finance and Trea surer, and two designees from his office. This committee examines and evaluates policies within the service 'functions and business office that relate directly to the academic and research programs of the University. This does not include the al location of financial resources. The committee recommends to the Vice President for Business and Finance and Treasurer appropriate policies for the Business Of fice and informs the Academic Council of any such policy recommendations. 11. University Committee on Honors Programs The standing committee on Honors Programs reviews and evaluates programs for honors students, and counsels the director of the Honors College on policies, procedures, possible alterations in present programs, and plans for future activi ties. The committee counsels with departments and colleges on the institution and strengthening of honors programs within their areas; reviews and evaluates honors programs; and recommends to the Academic Council appropriate standards for the granting of honors degrees. Committee membership consists of 14 elected faculty members, six undergraduate students, one graduate student, and two student members-at-large. The director of the Honors College serves ex officio. 12. University Committee on Public Safety Membership on the University Committee on Public Safety, an Academic Council standing committee, consists of seven faculty members (two from the lower faculty ranks), four undergraduate students appointed by ASMSU, one graduate student selected by COGS, and two student members-at-large. The director of the School of Criminal Justice and the director of the Department of Public Safety serve ex officio. The committee examines policies affecting the public safety of the Univer sity, holds regular, open meetings at which members of the academic community may bring to the committee's attention issues affecting the public safety of the University, and places under continuous study current and projected needs of the University with respect to public safety. 13. University Curriculum Committee An Academic Council standing committee, the University Curriculum Committee's specific responsibilities are to review, evaluate, and approve or disapprove minor course changes; to review, evaluate, and recommend approval or disapproval of all major course changes to the Academic Council; to review, evaluate, and rec ommend approval or disapproval of degree requirements to the Academic Council; to suggest procedures for the elimination of courses that do not enroll a sufficie·nt number of students; to suggest the need for new courses or curricula where the need seems evident; and to maintain a close working relationship with the Gradu ate Council. The voting membership of the Curriculum Committee consists of 16 elected faculty members, six undergraduate students, one graduate student, and two student members-at-large. The Registrar and a representative of the Provost's Office serve ex officio. The Office of the Provost names an executive secretary who serves ex officio. 14. University Educational Policies Committee The voting membership of the University Educational Policies Committee, an Academic Council standing committee, consists of 16 elected faculty members, six 24 undergraduate students, three graduate students, and two student members-at large. The Provost and/or his designee serves ex officio. This committee examines and evaluates policies relating to subject matter, methods of instruction, facilities, and support for research of faculty members and students; curriculum organiza tion, including establishment or disbandment of departments, divisions, and col leges; and curriculum revisions. 15. University Faculty Tenure Committee This Academic Council standing committee is the judicial and investigatory agency for all tenure actions. It interprets tenure rules and acts on cases of deviation from the rules. The committee reviews existing tenure regulations and advises the Pro vost and the Academic Council concerning appropriate changes; suggests policies and procedures for the dismissal of tenured faculty to the Provost and the Aca demic Council; and investigates any matter pertaining to tenure which the com mittee deems significant. The voting membership of the committee consists of 14 elected faculty members, three undergraduate students, one graduate student, and two student members-at-large. A representative of the Provost's Office serves ex officio. Provisions of the Bylaws of Academic Governance prohibit the student members of the committee from voting on cases involving the status of individual faculty members. 16. University International Projects Committee The University International Projects Committee has several functions which in clude advising the Dean of International Programs, the Provost, and the Academic Council with respect to the coordination of the University's overseas projects with the University's academic program. It also examines, evaluates, and suggests pol icies concerning types of overseas projects in which the University should engage;. relation of University-sponsored projects to government agencies, foundations, other fund-granting agencies and other universities; qualifications for employment of non-university project members; informational benefits to on-campus curricular research activities deriving from such projects; and any aspect of project activity which may affect the reputation of the University or its faculty, either nationally or internationally. The voting membership of this Academic Council standing com mittee consists of 14 elected faculty members, three undergraduate students, two graduate students, and two student members-at-large. The Dean of International Programs serves ex officio. 17. University Library Committee The voting membership of this committee, which is a standing committee of the Academic Council, consists of 14 elected faculty members, three undergraduate students, two graduate students, and two student members-at-large. The director of Libraries serves ex officio. The Library Committee has the responsibility to study and evaluate library services, facilities, and policies and to advise the Pro vost, director of Libraries, and the Academic Council thereupon. 18. University Student Affairs Committee The University Student Affairs Committee examines, studies, and evaluates all policies of the Office of the Vice President for Student Affairs as they affect aca demic achievement in the University and advises the Vice President for Student Affairs, the Dean of Students, and the Academic Council thereupon. In addition, this committee initiates amendments and reviews proposed amendments to the Academic Freedom Report, General Student Regulations, and policies relating to the academic rights and responsibilities of students. The voting membership of this Academic Council standing committee consists of six faculty members, five undergraduate students appointed by ASMSU, four graduate students selected by COGS, and two student members-at-large. The Vice President for Student Affairs 25 and the Dean of Students serve ex officio. Article 5 of the Academic Freedom Re port should be used as a reference for further explanation of the committee 's role in developing General Student Regulations. Article 7 of the report explains the committee's role in amendment of the report. PROCEDURES-SELECTION OF STUDENTS TO SERVE ON COMMITTEES Students interested in serving on any of the committees listed in this section should consult the following sources for selection procedures and the responsibilities of com mittee members. Source of Information ASMSU (for undergraduates) and COGS (for graduate students) Assistant Deans of the Colleges Bylaws of Academic Governance Departmental Chairmen Judicial Programs Office Committee All-University Health Center Advisory Board All-University Traffic Committee Athletic Council (No graduate student seat) Lecture-Concert Series Advisory Council Military Education Committee (No graduate student seat) University Committee on Public Safety University Student Affairs Committee College Committees University Committee on Academic Governance University Committee on Building, Lands, and Planning University Committee on Business Affairs University Committee on Honors Programs University Curriculum Committee University Educational Policies Committee University Faculty Tenure Committee University International Projects Committee University Library Committee Departmental Committees Student-Faculty Judiciary PROCEDURES-STUDENT REGULATIONS Article 5 of the Academic Freedom Report outlines the legislative process used by Michigan State University to enact regulations governing student conduct. The follow ing charts will illustrate the procedures outlined in Article 5. General Student Regulations Proposal for initiation or amendment may be made by any student gov erning body or the University Student Affairs Committee. ! i University Student Affairs Committee-Approves or rejects proposal. Academic Council-Accepts proposal or refers it back to University for change. If proposal is returned to Council, Coun cil accepts or rejects. I Student Affairs Committee with recommendations Board of Trustees-proposal becomes operative upon approval. Proposa forwarded through Office of the President. 26 Student Group Regulations Proposal for initiation or amendment may be made by any registered student organization, living unit governing body, major governing group, or the Student Board of ASMSU. Living Unit- When proposal affects living units it is forwarded here for recommendations. ! - Major Governing Group- When proposal has been referred to living unit it is forwarded here for re view and recommendation. Student Board of ASMSV-Reviews and recommends any changes ~ Vice President for Student Affairs-Approves or rejects proposals 27 Polici~ !Ind Prooctadurotaa The purpose of this section of the handbook is to provide information concerning current regulations relating to student rights, responsibilities, and duties. It contains regulations that pertain to students as individuals and regulations that relate to the activities and programs sponsored by student organizations. This section should be viewed as a reference and an initial point for students in understanding their responsi bilities and the regulations at Michigan State University. Other references are listed in the first section of this handbook. It should be noted that the Michigan State Univer sity Catalog and the Schedule of Courses and Academic Handbook should be used as references for specific academic policies and requirements. The content of the ordinances, student regulations, administrative rulings, and the all-University policies presented in this handbook reflect the University's expectations for students. The format for presenting these expectations begins with a listing of the General Student Regulations. Following these regulations is an alphabetical listing, by topic, of the ordinances, additional student regulations, administrative rulings, and all University policies. Responsibility for understanding these regulations is as important as understanding the University's academic expectations. While the source and author ity for a particular regulation and the adjudication of a violation may vary, students are expected to be equally responsible for each. University ordinances established by the Board of Trustees of Michigan State Uni versity are those rules and regulations which apply equally to all individuals - students, employees, and visitors-on campus. Although this handbook contains selected ordi nances, everyone is expected to comply with all the University ordinances, which are available for reference in the Office of the· Executive Vice President and Secretary to the Board of Trustees and in the Division of Student Activities, Office of the Dean of Students. A student regulation, in contrast to a University ordinance, is applicable only to those individuals who are registered as students. A specific student .regulation is 28 designated as either a General Student Regulation or a Student Group Regulation. A General Student Regulation applies to all registered students regardless of living unit or student group affiliation. A Student Group Regulation governs student conduct with in student groups, specifically living unit student groups and registered student organ izations and applies only to those groups specified within the regulation. In addition to University ordinances and student regulations, this section also pre sents information regarding administrative rulings and all-University policies. Adminis trative rulings and procedural guidelines are developed by various offices of the Univer sity as a means of implementing delegated administrative responsibilities. In develop ing these rulings and guidelines, administrative staff may consult with advisory com mittees composed of students and faculty. All-University policies are similar to student regulations and are proposed by ex isting decision-making bodies within the University or by committees appointed for a specific purpose. In general all-University policies and administrative rulings apply to those individuals registered as students. However, there are some policies, such as the Anti-Discrimination Policy and Procedures and the Safety Policy, which also apply to all employees of the University. It should be noted that in many instances a statement concerning the University's purpose or goal precedes the actual policy statement or regulation. The Anti-Discrimina tion Policy and Procedures, for example, states in the first paragraph " ... The Board of Trustees of Michigan State University reaffirms its commitment (Article 8, Bylaws of the Board of Trustees) to a policy of no discrimination on the basis of race, creed, ethnic origin or sex ... " To further understand one's rights, responsibilities, and duties, a student should be cognizant of those regulations which have been developed by the governing body of one's respective living unit. Information regarding these student regulations is avail able in the student's living unit. In addition to University regulations and ordinances, students are expected to live in accordance with local, state, and national laws. Normally the enforcement of such laws is the responsibility of the legal and judicial authorities duly established for that purpose. The University has become involved, however, in the disposition of such .cases when invited to do so by the appropriate authority or when in the judgment of the Uni versity an individual act constitutes a significant danger to the University community. Article 4 of the Academic Freedom Report should be used as a reference for infor mation regarding the process for the adjudication of viOlations of student regulations. This article also contains the procedural guidelines for due process which are used by the University's various judicial bodies. The University judicial bodies established in this report include living unit judiciaries, major governing group judiciaries, the All University Student Judiciary, and the Student-Faculty Judiciary. This article also de scribes the procedures whereby a student may challenge the substance of any regula tion or administrative decision on the grounds that it is in violation of the guidelines of this report. In addition to the judicial bodies described in Article 4 of the Academic Freedom Report, the ASMSU constitution provides for a Student Traffic Appeal Court to hear the appeal of a summons issued for a violation of the Student Motor Vehicle Regula tion. The Anti-Discrimination Judicial Board has been established by the Board of Trustees to hear cases involving violations of the University's policy against discrimi nation as defined in the Anti-Discrimination Policy and Procedures. Violations of University ordinances may be adjudicated through the local court system or be referred by the Office of the Vice President for Student Affairs to one of the University's judicial bodies. Cases involving violations of administrative rulings may be referred through the Office of the Vice President for Student Affairs to one of the judicial bodies established within Article 4 of the Academic Freedom Report. Information regarding the procedures for recommending changes in all-University policy, administrative rulings, and ordinances is available in the Division of Student 29 Activities, Office of the Dean of Students, 101 Student Services Building. The procedures utilized by students to initiate or amend General Student Regulations and Student Group Regulations are established in Article 5 of the Academic Freedom Report. Charts illustrating these procedures are on pages 26-27 of the second section of this handbook which provides information regarding the decision-making process at Michigan State University. GENERAL STUDENT REGULATIONS The following General Student Regulations have been approved by Associated Stu dents of Michigan State University and the University Student Affairs Committee, en dorsed by the Academic Council and approved by the Board of Trustees, on an interim basis, to become effective December 1, 1970. (These General Student Regulations are followed by an alphabetical listing, by topic, of other regulations-ordinances, addi tional student regulations, ac:lministrative rulings, and all-University policies. Students are expected to be equally cognizant of these other regulations.) 1. 00 STATEMENT OF PURPOSE .01 The Michigan State University community hereby adopts the following General Student Regulations that apply to all registered students and are essential in order to secure the successful operation of the University, maintain good order, promote the designed objectives of the University, and obviate unnecessary and improper interferences with University activities. 2.00 ENFORCEMENT .01 The enforcement of these regulations shall be the responsibility of the duly-es tablished University agencies . . 02 All members of the University community are responsible for the support of these regulations. 3.00 ADJUDICATION .01 The University Judicial System shall have jurisdiction over all General Student Regulations, and, upon a verdict of guilt, will set penalty on the basis of an es tablished disciplinary code. 4.00 SCHOLARSHIP AND GRADES The principles of truth and honesty are recognized as fundamental to a community of scholars. The University expects that students will honor these principles and in so doing protect the integrity of the University grading system . . 01 No student shall knowingly, without proper authorization, procure, provide or ac cept any materials which contain questions or answers to any examination or as signment to be given at a subsequent date . . 02 No student shall, without proper authorization, complete, in part or in total, any examination or assignment for another person . . 03 No student shall, without proper authorization, knowingly allow any examination or assignment to be completed, in part or in total, for him by another person . . 04 No student shall knowingly plagiarize or copy the work of another person and submit it as his own. (In addition see Integrity of Scholarship and Grades, pages 56-57.) 5.00 RECORDS AND IDENTIFICATION If the University community is to function effectively it must be able to rely upon the accuracy of information contained in its official records and upon the materials used to identify its members . . 01 No student shall knowingly provide false information j;o the University for any purpose. 30 .02 No student shall, with intent to defraud, alter or forge any official University document, including identification materials issued by the University . . 03 No student shall, with intent to defraud, knowingly allow University documents, including identification, that were issued for his use, to be used by another person. (In addition see: Counterfeiting, Altering, and Copying, page 43; Housing Policy, Student, pages 54-56; Identification Cards, page 56; and Records, pages 63-69.) 6.00 UNIVERSITY FACILITIES, MATERIALS, AND SERVICES The facilities and educational materials provided by the University are important to the accomplishment of its objectives and must be protected . . 01 No student shall, without proper authorization, remove any University property from its assigned place . . 02 No student shall, without proper authorization, intentionally damage, deface or destroy any University property . . 03 No student shall; without proper authorization, convey any University property to another person . . 04 No student shall knowingly accept any University property procured for him with out proper authorization . . 05 No student shall, without proper authorization, enter or remain in any construc tion area, building under construction, tunnel, or restroom of the opposite sex . . 06 No student shall, without proper authorization, enter or remain in any University building when it is officially closed, (as per hours posted on all entrances) . . 07 No student shall, without proper authorization, procure, manufacture, or have manufactured a University key, key card, or unlocking device . . 08 No student shall knowingly refuse to meet, when due, a legitimate financial ob ligation to the University . . 09 No student shall, without proper authorization, sell or make contracts for pur chase or delivery of any merchandise or services . . 10 No student shall, without proper authorization, erect posters or handbills which advertise any commercial product, service, or activity, except on his personal property. (In addition see: Buildings, page 41; Closing Hours, page 42; Counterfeiting, Altering, and Copying, page 43; Distribution of Literature, pages 44-46; Facil ities and Services, pages 46-48; Financial Accounts, page 48; Fund-Raising, page 49; Hold Card Policy, pages 51-54; Library, pages 57-59; Residence Hall Rooms, pages 69-70; Signs, page 71; and Social Regulations, pages 71-73.) 7.00 THE INDIVIDUAL If the University is to accomplish its many objectives, there must be a recogni tion that the integrity of the individual is of primary importance . . 01 No student shall appropriate the property of another person, permanently or temporarily, without the permission of the owner . . 02 No student shall knowingly endanger the health or safety of another person . . 03 No student shall, without proper authorization, possess or use any firearm or ex plosive material on grounds governed by these regulations . . 04 No student shall intentionally interfere with the educational or service functions of the University to such an extent that his activity prohibits the continuation of any of those functions. (In addition see: Disorderly Assemblage, pages 43-44; Distribution of Literature, pages 44-46; Facilities and Services [Revenue-Producing], pages 46-48; Firearms and Weapons, page 49; Fire, page 49; and Safety, pages 70-71.) 31 ORDINANCES, STUDENT REGULATIONS, ADMINISTRATIVE RULINGS, AND ALL-UNIVERSITY POLICIES ACADEMIC POLICIES AND REQUIREMENTS 1. All-University academic requirements and policies that apply to both undergraduate and graduate study are stated in the "General Information" section of· the Michi gan State University Catalog. The " Undergraduate Education" section of the cata log states policies related to undergraduate study; the "Graduate Education" sec tion has reference to graduate study. The programs of study and the requirements of the individual colleges are stated in the section of the catalog entitled "The Col leges and Programs of Study. " Students are encouraged to consult their academic advisers concerning academic requirements. 2. The Schedule of Courses and Academic Handbook, which is published each term and is available at the Office of the Registrar, 150 Administration Building, should be used as a reference for the general procedures and regulations that pertain to the academic programs, including the following: Academic Record Credits Academic Actions Academic Dismissal Academic Recess Minimum Academic Progress Scale (MAPS) Readmission Change of Enrollment Adding and Dropping Courses Adjustment of Fees Class Attendance Code of Teaching Responsibility Class Standing Credit Load Fees and Tuition Out-of-State Tuition Payment of Fees Refund of Fees Final Examinations Grading Systems Grade Correction Grade-Point System ADDRESS CHANGE The Student Housing Policy states the following: " Every student is required to re port his correct local address at the time of registration and to report any change of address thereafter. Failure to register the actual address at which he is living, or failure to notify the University of a change of address within five class days after the change becomes effective, will be considered as falsification of University records. (Change of off-campus address is made in the Office of the Registrar [ 150 Administra tion Building]. Change of on-campus address is made in the office of the living unit manager. )" ALCOHOLIC BEVERAGES 1. Michigan State University Ordinance 22.00 ... The use or possession of alcoholic beverages, including beer and wine, subject to state law, is hereby permitted in housing facilities (rooms, suites, and apart ments) assigned by Michigan State University . . . . The use or possession of alcoholic beverages is expressly prohibited in class rooms, lecture halls, laboratories, the libraries, the chapel and within buildings or arenas where athletic events, lectures, and concerts are held . . . . The use of alcoholic beverages is expressly prohibited in all public areas of campus buildings except as indicated in the sections below. 32 ... The use of alcoholic beverages at non-student social events, subject to state law, is permitted in areas designated by, and with the approval of, the Office of the Secretary to the Board of Trustees . . . . The use of alcoholic beverages at student social events, subject to state law, is permitted in areas designated by, and with the approval of, the Office of the Vice President for Student Affairs. 2. State Law State law, as indicated in Ordinance 22.00, refers primarily to the following State Statutes. The Michigan Statutes Annotated incorporate the State Liquor Control Act, 1968 Publication. a. State Statute 18.1004 ( 1 ). State Liquor Control Act 436. 33 Sec. 33. No alcoholic liquor shall be sold to any person unless he shall have at tained the age of 21 years.* b. State Statute 18. 1004 ( 1). State Liquor Control Act 436.33a Sec. 33a. No person under the age of 21 years* shall purchase or knowingly possess or transport any alcoholic liquor, or knowingly possess, transport, or have under his control in any motor vehicle any alcoholic liquor unless said per son is employed by a licensee under this act and is possessing, transporting or having such alcoholic liquor in a motor vehicle under his control during regular working hours and in the course of his employment. c. State Statute 28.336 (1). State Liquor Control Act 750.141a Sec. 141a. Any person, who willfully gives or furnishes any alcoholic beverage to a minor except upon authority of and pursuant to a prescription of a duly licensed physician, shall be guilty of a misdemeanor. d. State Statute 18. 988. State Liquor Control Act 436.17 .. . No licenses shall be issued by the commission to sell alcoholic liquor either on or off the premises, in such cases in which the property or establishment to be covered by the license is situated in or on any state owned lands. e. State Statute 18.997 (3). State Liquor Control Act 436.26c No person shall maintain, operate, lease or otherwise furnish to other persons any premises or place which is not licensed under this act, wherein such other persons may engage in the drinking of alcoholic beverages, for a fee or for any other consideration, including the sale of food, mixes, ice or other fluids used with alcoholic drinks or the storage of alcoholic liquors. f. State Statute 18.1015. State Liquor Control Act 436.44 Any person engaged in the business of selling or keeping for sale alcoholic liquor in violation of the provision of this act, whether as owner, clerk, agent, servant or employee, shall be equally liable, as principal, both civilly and criminally, for the violation of the provisions of this act, or any person or principal shall be liable, both civilly and criminally, for the acts of his clerk, servant, agent or employee, for the violation of the provisions of this act. 3. University Residence Hall Alcohol Policy General Policy (Student Group Regulation) Any residence hall may elect to permit the use of alcoholic beverages within the hall. Each residence hall which permits the use of alcoholic beverages shall submit to the Dean of Students a policy which will show the process used to control the use of alcohol and the process of referral and judicial action taken in the event of violations of the policy. This policy must be approved by the head adviser and •Any revision in this State Statute due to the change in the legal age of majority will be announced after January 1, 1972, the date of effect of the lowering of the age of majority to 18 years of age . 33 manager of the residence hall and shall include the following three provisions: a. The possession and consumption of alcoholic beverages within the residence hall shall be restricted to those persons 21 years of age or older.* b. The primary responsibility for the proper use of alcoholic beverages shall not rest with resident assistants, but shall be the responsibility of all those living in the hall. c. Each hall shall incl'Ude within its alcohol policy a roommate bill of rights. - Men's Hall Association - Women's Inter-Residence Council - Associated Students of Michigan State University - University Student Affairs Committee - Vice President for Student Affairs - April 24, 1970 Policy Implementation and Interpretation (Administrative Ruling) a. Each hall must determine whether it shall elect to permit the use of alcoholic beverages within its hall, according to state law. A cover letter attached to the hall policy, should delineate the method utilized by the hall governing body in determining the finalized hall policy related to alcoholic beverages. b. Each hall governing body shall make available to each resident copies of the state laws, MSU Ordinance 22.00, University Residence Hall Alcohol Policy and hall policy as they relate to alcohol. This is in accordance with the Academic Freedom Report which specifies that all regulations shall be made accessible to students. c. Any hall policy, relating to alcohol, should incorporate statements from the MSU Ordinance and University Residence Hall Alcohol Policy as they specifical ly relate to residence halls. d. The hall policy should provide evidence that the governing body and residents have given serious consideration to the statement ... "the proper use of alco holic beverages shall ... be the responsibility of all those living in the hall." Evidence of such consideration should be reflected in the section of the hall policy which defines the process used to control the use of alcohol. e. Violations of the hall policy, encompassing statements from MSU Ordinance 22.00 and the University Residence Hall Alcohol Policy, shall be referred in the manner defined by the Academic Freedom Report. Any individual retains his right to report violations of state laws directly to legal authorities. All policies should contain a reference to this individual right as well as a reference to the proper judicial channels within the living unit. f. The hall policy shall make reference to designated hall areas where alcohol may be consumed. The definition of "rooms, suites, and apartments" may be expanded to mean the house living area. The house living area shall not include any areas used in common with other residents of the hall. Additional hall areas may be designated only under the provisions of Ordinance 22.05. g. A roommate bill of rights that will address itself to problems resulting from the excessive or abusive use of alcoholic beverages has been specified as a neces sary portion of the hall policy. h. Ordinance 22. 05 refers to the use of alcoholic beverages at student social func tions. The hall policy should reflect consideration of the following points: ( 1) Evidence that the hall has an internal method of social registration. *Any revision in this policy statement due to the change in the legal age .of majority will be announced after January l, 1972, the date of effect of the lowering of the age of majority to 18 years of age. 34 (2) Specific reference to the method the hall and / or house intends to utilize to assure the fact that alcoholic beverages served at a social function will be provided only to those individuals eligible under state law. (3) Alcoholic beverages may not be sold. State Statutes which apply to sale are in Section 2. e and 2. f, page 33. ( 4) A hall policy shall specify designated areas in which social events, involv ing the consumption of alcohol, may be scheduled. Acceptance of a hall policy, by all parties specified, does not give a house and/ or hall approval to plan and execute such a social event without prior approval from the Vice President for Student Affairs for each individual event. Consideration for approval for individual social events will be given when the request to hold the event has been forwarded to the head adviser, area director and Vice President for Student Affairs. Individual residence halls will be eligible to implement hall policies when the appropriate policy has been approved by the unit manager and head ad viser and has been placed on file in the Office of the Dean of Students via the area director. - Vice President for Student Affairs - April 29, 1970 4. Off Campus Organized Living Units a. The use of alcoholic beverages by students within the confines of their organized living unit is governed by State Statutes (see Section 2, page 33) and ordinances of the City of East Lansing. b. The use of alcoholic beverages at social functions sponsored on campus by the members of an organized living unit is permitted in areas designated by, and with the approval of, the Office of the Vice President for Student Affairs. Informa tion regarding designated areas and approval may be obtained in the Division of Student Activities, 101 Student Services Building. 5. Registered Student Organizations Information regarding the necessary approval for the serving of alcoholic beverages at social functions sponsored on campus may be obtained in the Division of Stu dent Activities, 101 Student Services Building. ALL-UNIVERSITY EVENTS AND ACTIVITIES (Student Group Regulation) All- University events and activities sponsored by registered student organizations, living unit organizations, and major governing groups must be calendared through the Division of Student Activities, 101 Student Services Building. ANIMALS 1. (Administrative Ruling) Dogs, cats, or other animals are not permitted in University residences. (This policy is based on health and sanitation requirements.) - Dormitories and Food Services, July 1953 2. Pets (Ordinance 25.01) No person owning or having under his control a dog, cat or any other animal shall permit such animal to be upon the property of Michigan State University without a leash suitably attached to said animal so as to restrain its movements, unless said animal is confined within a suitable enclosure sufficient to restrain its movements to the area of said enclosure. 35 ANTI-DISCRIMINATION POLICY AND PROCEDURES (All-University Policy) Article I. Purpose The Board of Trustees of Michigan State University reaffirms its commitment' to a policy of no discrimination on the basis of race, creed, ethnic origin or sex and estab lishes the following procedures to prevent such discrimination in accordance with due process within the University community. In doing so, the Board recognizes that it is not enough to proclaim that we do not discriminate against minority groups. The Uni versity must also strive actively to build a community in which opportunity is equal ized and use its facilities and human resources to develop the skills and opportunities of the members of all groups so they may play responsible and productive roles in society. This policy is relevant to all aspects of the University including the choice of contractors and suppliers of goods and services. The Board directs the establishment of the Committee Against Discrimination and the Anti-Discrimination Judicial Board to carry out this policy in the manner outlined below. The Board also directs all units of the University to take appropriate action immediately to implement this policy and procedures. Article II. Discrimination A. Kinds of discrimination prohibited: 1. Disparity of treatment in employment, job placement, promotion or other eco nomic benefits on the basis of race, creed, or ethnic origin; 2. Limitation of access to residence, or to participation in educational, athletic, so cial, cultural or other activities of the University because of race, creed, or eth nic origin; 3. Discrimination of the foregoing types on the basis of sex, unless based on bona fide job requirements or generally accepted and socially approved distinctions in housing, sanitary facilities, athletics and similar facilities or activities; 4. Harassment based on race, creed, ethnic origin, or sex. B. These policies and procedures shall apply to: 1. All educational, cultural, and social activities occurring on the Michigan State University campus; 2. University sponsored programs occurring off campus, including cooperative ex tension, adult education and any regularly scheduled classes; 3. Housing supplied or regulated by the University for students and staff including fraternities and sororities; 4. Employment relations between the University and its employees. Article III. Committee Against Discrimination A The Committee Against Discrimination shall be established. B. Composition and selection of the Committee Against Discrimination and its staff. 1. This committee shall be composed of an executive-secretary with voice but no vote and nine representatives of the faculty, administrative and professional personnel, clerical and technical staff, labor employees and students. The nine members shall be distributed as follows : three faculty, one administrative-profes sional, one clerical-technical, one labor, one graduate student, and two under graduate students. 1. Article VIII, Bylaws of the Board of Trustees. " It shall be the policy of the Board to provide equal educational opportunity to all qualified stu dents from the State of Michigan and, insofar as facilities , faculty , and accommodations permit, a reasonable number from other states and other countries. There shall be no discrimination based on race, color, sex, or creed. No discrimination shall be ·allowed in U nive rsity housing or in the University-supervised off-campus housing. No frater nity, sorority, student organization or club may exist on any campus of Michigan State U niversity if it operates under a constitution that discrimi nates against potential members on the basis of race, color, national origin or ancestry." 36 2. The members of the Committee Against Discrimination shall be chosen by the several participating units of the University as follows. The Faculty Committee on Committees will select the three faculty members, at least one of whom shall be non-white and one of whom shall be female, for three year terms except that the initial terms shall be one, two, and three years. The Associated Students of Michigan State University (ASMSU) shall select the undergraduate members, one of whom shall be non-white and one female for two year terms except that the initial term of one shall be for one year. The Council of Graduate Students shall select the graduate student member for a two year term. American Fed eration of State, County, and Municipal Employees (AFSCME) Union Local 1585 shall select the labor member for a three year term. The Administrative and Professional Association shall select the member from the administrative and professional staff for three year terms except the first term shall be two years. And the Association of Clerical and Technical Workers shall select its member for three years except that the initial term shall be for one year. 3. At the first meeting of the academic year the Committee Against Discrimination shall select a chairman from among its members to serve for one year. Five voting members will constitute a voting quorum for action. 4. The director of the Equal Opportunity Program or a person designated by him and approved by the committee shall serve as executive-secretary of the Com mittee Against Discrimination and shall make staff and legal counsel reporting to the University attorney available as requested by the committee. C. The duties and procedures of the committee are as follows: 1. The committee may conduct or direct its staff to conduct periodic reviews of the operation of the several units of the University, to identify policies or prac tices which may reflect discrimination after appropriate notification of the Presi dent. Upon formal request by majority vote of the Committee Against Discrimi nation any unit of the University shall provide access to any and all records necessary for carrying out such reviews. Any such review in the name of the committee and under authority granted in this statement of policy shall be un dertaken only after specific authorization of the committee and shall be under the continuing supervision of the committee. To the maximum extent consistent with the purposes of this procedure the confidentiality of personal records and the principle of privileged communication shall be respected by the committee and its staff. Any alleged abuse of the investigative powers of this committee may be appealed at any time directly to the President of the University who shall have authority to take appropriate action. 2. The committee shall identify policies, practices, or patterns of behavior which may reflect discrimination as defined in this document and report same to the responsible officials of the unit. The committee shall also recommend to such re sponsible officials such corrective action as it deems appropriate. 3. Any person or persons having knowledge of prohibited discrimination, but with out a personal grievance, shall have the right to file a complaint with the Com mittee Against Discrimination reciting the facts of such alleged discrimination and requesting corrective action in the same manner as a person aggrieved. Such complainants shall have the same right as an aggrieved person to appeal to the Anti-Discrimination Judicial Board in the same manner as provided in Article IV. C.1. of this document. 4. All complaints which should more appropriately be investigated by an exclusive bargaining agent, the East Lansing Human Relations Commission, or other agen cies shall be referred to these bodies. The committee shall maintain a public record of such referrals and the actions taken by the agencies to which referred. 37 5. Any complaint by a member of any of the constituent agencies of the Committee Against Discrimination (AFSCME, the Administrative and Professional Associa tion and Clerical-Technical Association) that he is not being properly represented by his organization because of his race, creed or ethnic origin or sex shall be referred to the member of the committee representing th.at constituent agency. The committee shall also have authority to offer the good offices of its staff to resolve such complaints between the member and his organization, provided, however, that such good offices shall not include participation in collective bar gaining or grievance negotiation with representatives of the employer. 6. If policies, practices or patterns of behavior, or individual acts which the com mitee finds discriminatory are not corrected without delay this committee shall initiate action for a hearing before the Anti-Discrimination Judicial Board. 7. Complaints involving interpersonal relations not connected with the official func tions of the University or not involving discrimination as defined above shall be referred to appropriate agencies. 8. The committee through its executive-secretary shall make regular monthly re ports to the President of the University, who shall in turn share these with the Board of Trustees from time to time. Article IV. The Anti-Discrimination Judicial Board A. An Anti-Discrimination Judicial Board shall be established. B. Composition and selection of Anti-Discrimination Judicial Board. 1. Three students shall be appointed by the Student Board of ASMSU, from nomi nees submitted by the All-University Student Judiciary. Initially two juniors shall be appointed for two years and one senior for one year. Thereafter, all those appointed shall be juniors and shall serve for two years (unless appointed to fill an unexpired term). At least one member shall be non-white and one fe male. One graduate student shall be selected by the Council of Graduate Students for a two year term Three faculty members shall be selected by the Faculty Committee on Com mittees for a three year term Initial appointments shall be for one, two and three years. At least one shall be non-white and one female. One member of the board shall be selected by the Administrative and Profes sional Association to serve for three years. One member shall be· selected by the Association of Clerical and Technical workers for a term of three years ex cept the initial appointment shall be for one year. The AFSCME Union Local 1585 shall select one member of the board to serve for three years except that the initial appointment shall be for two years. Members of the Committee Against Discrimination shall not serve concur rently on the Anti-Discrimination Judicial Board. 2. The President of the University shall appoint a secretary to the board who shall serve ex officio with no vote. 3. At the first meeting of the academic year, the voting members of the Anti-Dis crimination Judicial Board shall elect from among their number a chairman, who shall serve in that capacity for one year. C. Jurisdiction of the Anti-Discrimination Judicial Board. 1. The board shall have jurisdiction over cases involving alleged violations of the University policy against discrimination as defined in this document, filed by individuals (University faculty, University students, or University employees) who claim that they were the victims of such discrimination by any other em ployee or student or University organization. Such claims, to be entitled to con sideration, shall specify the time, the place, and the exact nature of the alleged 38 discrimination; shall identify in specific terms the individual, group, organization, or office believed by the complainant to be responsible for the alleged discrimi nation; and shall specify the remedy being sought by the complainant. 2. The board shall have jurisdiction over cases involving alleged patterns of viola tion of the University policy against discrimination filed by the Committee Against Discrimination as authorized by the section establishing that committee. 3. The board shall not have jurisdiction to consider any claim for which another procedure for final and binding adjudic;ltion is provided by law or by contract, unless both the complaining party and the party against whom the complaint is directed agree to submit the case to this board. D. Procedures of the Anti-Discrimination Judicial Board. 1. Upon receipt of a claim by an individual, as described in C. 1. above, the chair man of the Anti-Discrimination Judicial Board shall appoint three (one faculty, one student, one other employee) voting members of the board to investigate the claim. In the course of such investigation, these members shall make every reasonable effort to achieve a settlement of the dispute. These members shall without undue delay report to the chairman of the Anti-Discrimination Judicial Board whether or not in their judgment there is sufficient basis for holding a formal hearing. After the filing of such report, the three members who investi gated the claim shall not participate further in any hearing or in the prepara tion of any decision and order that may be rendered by the Anti-Discrimination Judicial Board. 2. In the case of an individual claim, the Anti-Discrimination Judicial Board shall decide, after receipt of the report described in D. 1. above, whether or not a formal hearing shall be conducted. In the case of a claim of a pattern of dis crimination filed by the Committee Against Discrimination as provided in C. 2. above, the Anti-Discrimination Judicial Board shall promptly decide whether or not to hold a formal hearing on the basis of the claim filed. If the board decides not to hold a formal hearing, the secretary of the board shall so notify the in dividual who filed the claim or the Committee Against Discrimination; such noti fication shall include a brief statement of the reasons for the board's decision. 3. In any formal hearing conducted by the Anti-Discrimination Judicial Board, the party charged with violation of the University policy against discrimination shall have the same rights of due process that are guaranteed to students by Article 4 (Sections 4.2.1.03 through 4.2.1.10) of the Academic Freedom Report; pro vided, however, that such a party shall have unrestricted choice of counsel. Both parties shall have the right of counsel paid by the University and selected from a panel established by the University attorney. If either party chooses counsel outside the panel the University assumes no responsibility for payment. Formal hearings would normally be closed, but may be opened by the Judi cial Board after consultation with both parties. The formal rules of evidence shall not necessarily be binding in a hearing before the Anti-Discrimination Judicial Board. 4. Following a formal hearing, the Anti-Discrimination Judicial Board shall render a decision and order. The board may conclude that a claim lacks merit, in which case its order shall dismiss the claim. The board may conclude that there is merit to the claim, in which case its decision shall state the findings that support the conclusion, and its order shall specify the action or actions that must be taken by the charged individual or organization to remedy the violation of the University policy against discrimination. It should be understood that the purpose of the decision and order is not to punish the violator but to remove the effects of the discrimination or prevent its continuation or repetition. The Judicial Board in reaching a conclusion shall bear in mind the principles of pre- 39 sumption of innocence and the proof of guilt by preponderance of the evidence. All policies of the Board of Trustees affecting job security and academic free dom remain in full force and effect. 5. The board through its secretary shall make regular monthly reports to the Pre s ident of the University who shall in turn share these with the Board of Trustees from time to time. Article V. Appeals A. A refusal of the Anti-Discrimination Judicial Board to conduct a formal hearing may be appealed to the Anti-Discrimination Appeal Board herein authorized, if at least two members of the Judicial Board dissented from the decision. The Anti Discrimination Appeal Board may direct the Anti-Discrimination Judicial Board to conduct such a hearing, or it may affirm the Judicial Board's decision that such a hearing is not justified; B. A decision and order issued by the Anti-Discrimination Judicial Board after a for mal hearing may be appealed to the Anti-Discrimination Appeal Board by any participant in the hearing before the board. The Appeal Board shall have the authority to review the decision and order of the board, and to affirm it, rescind it, modify it, or return it to the Anti-Discrimination Judicial Board for reconsidera tion, amplification, or such further proceedings as the Appeal Board may deem ap propriate. C. When an appeal is taken from a decision and order of the Anti-Discrimination Ju dicial Board, or from a refusal by this board to conduct a formal hearing, an Anti Discrimination Appeal Board shall be established in the following manner to con sider the appeal: 1. The organization or person charged with violation of the University policy against discrimination, and the organization or person making the charge, shall each designate one member of the Anti-Discrimination Appeal Board. Such members shall be chosen from the University community (University faculty, University students, or University employees). 2. The two members thus designated shall attempt to agree upon a third member to serve as chairman of the Appeal Board. This third member need not be chosen from the University community. 3. If the two members thus designated are unable to agree upon the third member within five days, they shall so notify the President of the University. The Presi dent shall then request the American Arbitration Association to appoint a qual fied person to serve as the third member and chairman of the Appeal Board. The fees and expenses, if any, of the third member and chairman shall be paid by the University. 4. All hearings conducted by the Appeal Board shall observe the principles of due process that are set forth in the A cademic Freedom Report (Sections 4.2. 1.03 through 4.2. 1.10). Both parties shall have choice of counsel as provided in Arti cle IV, D. 3. of this document. D. All actions taken by the Appeal Board shall be reported to the President of the University who shall in turn share these with the Board of Trustees. ENDORSED: Academic Council APPROVED: Board of Trustees, February 28, 1970 AMENDED: Board of Trustees, February 19, 1971 BICYCLES The following statements summarize University ordinances pertaining to bicycles on the Michigan State University campus. Copies of this summary and a map of bike routes are available from the Department of Public Safety. 40 1. Licensing Every bicycle operated or possessed on the campus must be licensed either by the University for a fee of 50 cents, or by the cities of Lansing or East Lansing. Li enses issued by the University are available in the Vehicle-Bicycle Office, Quonset 103. Licenses must be immediately attached to the bicycle. 2. Parking Unattended bicycles must be placed in bicycle racks and locked. When racks are full, the bicycle must be parked in the immediate vicinity of the racks. Under no circumstances shall bicycles be parked in shrubbery, on sidewalks, near building exists and entrances, or in vehicle parking areas. 3. Operation The Michigan Motor Vehicle Code requires that bicycles be operated as if they were motor vehicles. You are required to yield the right of way to pedestrians in marked crosswalks, obey all traffic control signs and devices, and keep as far to the right on the roadway as is possible. Riding on sidewalks or footpaths, riding more than two abreast, and riding against traffic is prohibited. 4. Equipment Bicycles operated during dusk, darkness or dawn hours shall show a white light to the front and a red light or reflector to the rear. 5. Impounding Bicycles not properly parked, not licensed, or parked unlocked will be impounded and may be reclaimed at the Department of Public Safety upon proof of ownership and payment of the established impounding fee. 6. Enforcement and Administration The Department of Public Safety is responsible for the enforcement and administra tion of the University Traffic Ordinance, the Michigan Motor Vehicle Code, and the bicycle licensing and control provisions thereof. - Board of Trustees BUILDINGS (Ordinance 13.00) ... The Secretary of the Trustees of Michigan State University is hereby empowered to establish regulations restricting or prohibiting access to and/ or use of University buildings and property by employees and students of the University and by mem bers of the general public when such regulations are deemed desifable for the con venient and efficient conduct of the affairs of the University or for the management and protection of its property; provided such regulations must be posted at the en trances to the facility or portion of the facility or building affected . . . . No person or persons shall willfully destroy or damage or in any manner deface, destroy, or injure any property not his own, or any public building, bridge, fire hy drant, alarm box, street light, street sign, or shade tree belonging to Michigan State University, or mark or post hand bills on or in any manner mar the walls of any public building, or any fence, tree, or pole within the confines of Michigan State Uni versity, or take, or meddle with any property belonging to Michigan State Univer sity or remove the same from the building or place where it may be kept, placed, standing, or stored, without authority from the Secretary of the Board of Trustees or his designated agent. (In addition see General Student ,Regulation 6.00, page 31.) CAMPING (Ordinance 14.00) ... No person shall construct or otherwise erect, or abide in any lean-to, vehicle, trailer, tent, or other temporary shelter facility anywhere within the confines of land governed by the Board. 41 CAMPUS MESSENGER SERVICE - CAMPUS MAIL (All-University Policy) 1. At its May 1965 meeting, the Board of Trustees reaffirmed that the MSU Mail Service is intended only for the distribution on campus of official University com munications and the collection and metering of mail for off-campus mailing. So that the purpose could be more clearly understood the name was changed to Messenger Service. 2. Examples of communications that will be handled are: notices of faculty meetings or other University department sponsored affairs or programs; communications from one department of the University to another; and memorandums from one individual to another when pertaining to University business. Those that cannot be distributed are: requests for contributions (except Community Chest); sales or collections by campus organizations; notices of political or organizational meetings (except meet ings of learned and professional societies); church announcements; etc. (Student or ganizations having questions regarding the use of the Messenger Service should contact the Division of Student Activities, 101 Student Services Building.) - Board of Trustees. CLOSING HOURS IN UNIVERSITY RESIDENCES (Student Group Regulation) 1. University Closing Hours a. Women's residence halls, sororities, and supervised off campus housing will be closed by the following hours: Sunday-Thursday: 12 midnight-6 a.m. Friday-Saturday: 1 a.m-6 a.m. 2. Signing Out and Signing In a Registration Week Every coed is required to sign in, in person, when she arrives at her residence hall during registration week. b . Beyond the Greater Lansing Area Anytime a coed plans to leave the Greater Lansing Area (this area is defined as including those locations designated by the Lansing Area Telephone Direc tory) she is encouraged to sign out. c. Overnight Absence (1) Although coeds are not required to sign out for overnight absences, it is recommended that they do so, especially for an absence of more than 24 hours. (2) A coed can stay as a guest in another Michigan State University residence provided that guest provisions (see Social Regulations, pages 71 -73) have beenmade in accordance with the current University regulations. - Women's Inter-Residence Council - Associated Students of Michigan State University - University Student Affairs Committee - Vice President for Student Affairs - April 27, 1970 CONTRACTS, HOUSING 1. A student living in a residence hall should consult the manager of the hall for in formation and policies regarding housing contracts. 2. A student living in an off campus organized living unit should consult the individual unit for information and policies regarding housing contracts. 42 COUNTERFEITING, ALTERING AND COPYING (Ordinance 15.00) . .. No person or persons with intent to injure or defraud shall falsely make, forge, manufacture, print, reproduce, copy, tamper with, or alter, any writing, record, document or identification used or maintained by Michigan State University . . . . No person or persons shall knowingly possess, display or cause or permit to be displayed any writing, record, document, or identification form used or maintained by Michigan State University knowing the same to be fictitious, altered, forged, counterfeited or made without proper authority . . . . No person or persons without proper authority shall knowingly possess, make, or cause to be made, any key, card, or unlocking device, to operate any lock or locking mechanism used or maintained by Michigan State University. CURFEW (Ordinance 21.00) . . . No minor under the age of 17 years shall loiter, idle, or congregate in or on any public street, highway, alley, park or public building between the hours of 10 o'clock p .m. and 7 o'clock a.m. unless the minor is accompanied by a parent or guardian or some adult delegated by the parent or guardian to accompany the child . . . . Any person of the age of 1 7 years or over assisting, aiding, abetting, allowing, permitting or encouraging any child under the age of 1 7 years to violate the provi sions of Section 21.01 shall be in violation of this Ordinance. DISORDERLY ASSEMBLAGES OR CONDUCT (Ordinance 16.00) .. . No person or persons shall, without authorization, assemble together anywhere on the campus for the purpose of creating any noise or disturbance, riot, raid, or other improper diversion, or assemble in a manner which obstructs the free move ment of persons about the campus or the free and normal use of University build ings and facilities, or prevents or obstructs the normal operations of the University . . . . No person or persons shall disrupt the normal operation of any properly author ized class, laboratory, seminar, examination, field trip or other educational activity of the University . . . . No person or persons shall disrupt the normal use of any campus building or area which has been assigned or scheduled through appropriate channels for edu cational or extracurricular activities. Included within, but not limited to the fore going, is the use of appropriate buildings or areas for dramatic or musical presenta tions, lectures, athletic events, military exercises, orientation meetings, registration, commencement ceremonies, and placement activities . . . . No person or persons shall use public address equipment, bullhorns, or other methods of sound amplification anywhere upon the campus except through written approval in advance by the Secretary to the Board of Trustees . . . . No person or persons shall disrupt the normal activity or molest the property of any person, firm or agency while that person, firm or agency is carrying out the provisions of a contract or agreement with the University . . . . No unauthorized person or persons shall enter upon the playing area of any athletic contest or exhibition while said contest or exhibition is in progress . . . . No person or persons shall project or drop any object which could cause injury, damage or interference in the spectator or playing area where any athletic contest or exhibition is conducted . . . . No person shall enter or attempt to enter into any dance or social, athletic, theatrical or other public event without a ticket of admission to such event when such tickets are required, or enter or attempt to enter contrary to any established rules or qualifications for eligibility for attendance at such events as provided by 43 the sponsors. No person ineligible to attend such events shall loiter about the premises where such an event is being held. DISTRIBUTION OF LITERATURE - STUDENT AND UNIVERSITY PUBLICATIONS (Academic Freedom R eport) The following guidelines, which pertain to the sale and distribution of student and University publications, are from the Academic Freedom Report, Article 6, adopted by the Board of Trustees, March 16, 1967 and amended effective July 1, 1971. ... Student publications are publications in which Michigan State University stu dents have been involved, at least in part, in writing and publishing and distribut ing, namely, . .. Publications of student living units and governing groups; ... Publications of MSU registered student organizations and MSU student groups . . . . Students and student groups shall have maximum freedom to express opinions and communicate ideas by writing, publishing, and distributing student publica tions . . . . The following guidelines governing student and University publications are es- tablished: · .. . The University shall not sponsor any student publication . . . . Administrative units of the University or of its colleges, institutes, or de partments, may authorize funds for and assume sponsorship of publications germane to that administrative unit. Such publications such as the Wolverine, are designated as University publications. Full freedom of content and editorial policy is guaranteed to all such publications subject only to the advice and counsel of the administrator or administrative unit responsible. Such a policy shall be assured regardless of whether students are involved in publication . . . . The University shall neither authorize nor prohibit the solicitation of adver tising by any student or University publication . . . . Responsibility for all content, finance, distribution, and staffing shall lie with with the sponsoring agency, group, or organization . . . . Every student and University publication shall identify the sponsoring agency, group, or organization . . . . Distribution of student and University publications . . . . The following guidelines shall apply to all publications, whether distributed free or for sale. 6.3.6.2 Regulations governing distribution of publications shall apply equally to all publications . . . . . . 3 No door-to-door solicitations for sale shall be permitted in organized liv ing units on the campus without permission from the proper governing authority of the living unit. Permission must be granted in accordance with provision 6.3.6.2 above . . . . . .4 In accordance with provision 6.3.6.2 above, each on-campus living unit shall decide what policies shall be formulated for distribution of publica tions within that living unit . . . . . . 5 For buildings other than organized living units, the Secretary of the Uni versity and the Student Board of ASMSU, after consultation with the ad ministrative, faculty, and student occupants of the building, shall deter mine, in accordance with provision 6.3.6.2 above, the designated places of distribution of publications . . . . . . 6 Distribution in living units, classroom and office buildings shall be limited to those places established in points 6.3.6.3, 6.3.6.4, and 6.3.6.5 above. 44 Hand-to-hand distribution shall be permitted in all campus buildings, subject only to such limitations as are necessary to prevent interference with scheduled University activities . . . . . . 7 Distribution shall be permitted outside campus buildings, subject only to such limitations as are necessary to prevent interference with the use of streets, sidewalks, and building entrances . . . . . . 8 The Offices of the Secretary of the University and ASMSU shall keep available for inspection an up-to-date list of places of distribution with in campus buildings . . . . Any regulations necessary to implement these guidelines shall be developed ac cording to the procedures described in Article 5, Academic Freedom Report. - Board of Trustees Policy for Distribution of Material in Residence Halls (Student Group Regulation) The following, as developed in May, 1965 by Women's Inter-Residence Council (WIC), Men's Halls Association (MHA), Office of Residence Hall Programs, and the Department of Residence Hall Management, is the policy for the distribution of material in residence halls at Michigan State University. 1. Mailbox distribution Material may be placed in University residence hall mailboxes provided it qualifies as one of the following: a. U.S. mail. b. Campus mail with student's name and room number. c. Material from head resident adviser, manager, or the hall student organization. d. Material from chartered and authorized University or student organizations (reg istered student organizations, living unit organizations, major governing groups, and ASMSU), if the material carries the student's name and room number. e . Material presented to the desk receptionist if the material has the student's name and room number. (This is to be understood as communication between individuals, not mass distribution.) The above procedures are to protect all the occupants of the halls from mass dis tribution of material that is generally not of interest to the majority of the occupants; to protect the privacy of the individual; and to facilitate a method of circulation which is feasible and effective. 2. Free-will, pick-up distribution Mass distribution of material, on a free-will, pick-up basis, may be accomplished in the University residence halls at the designated distribution center. Any University or student group or organization may distribute at this center, provided the name of the individual or individuals responsible for the material appears on the item to be distributed. If the organization or group is registered or has obtained a charter, the name of the organization shall appear on the material. This material may be removed after three ( 3) days of exposure. 3. Door-to-door distribution There shall be no door-to-door distribution of any nature. 4. Commercial distribution No advertising for commercial and/ or non-University interests shall be permitted, other than regular United States mail fully addressed with the student's name and room number. 5. Bulletin boards a . All notices and publicity for recognized and authorized student organizations 45 (registered student organizations, living unit organizations, major governing groups, and ASMSU) to be posted in residence halls shall be cleared through the Office of Residence Hall Programs, 338 Student Services Building. b. All other notices or publicity shall be cleared by the head adviser. A blanket approval may be issued by the manager of residence halls or the Office of Resi dence Hall Programs. c. No advertising for commercial interests will be permitted. d. Size of notices and publicity shall not exceed 12" x 18". e. Each individual residence hall shall have final authority to make exceptions in regard to its policy of bulletin board maintenance. 6. Violation of this policy a . Any student in a University residence hall who does not comply with this policy will be referred to the student's head adviser. The head adviser may refer the student to the hall judiciary if deemed necessary. b. Any other student will be referred to the Office of the Dean of Students. c. Any individual outside the University community who does not comply with this policy will be referred to the proper authorities. 7. Revisions Any revision of any part of this policy must be approved by Residence Halls Asso ciation, the Office of Residence Hall Programs, the Department of Residence Hall Management, and the University Student Affair& Committee. DRESS RE.GULATIONS (Living Unit Regulation) The governing body of each organized living unit or residence hall living unit es tablishes dress regulations for its own members. Students should consult the governing body of their living unit for its current policy. FACILITIES AND SERVICES, UNIVERSITY (Student Group Regulation) The All-University Policy for Use of Michigan State University Facilities and Serv ices, Exclusive of Residence Halls, Food Stores and Kellogg Center, by Students and for Revenue-Producing Projects of Students is as follows: 1. Use of Facilities and Services a. All registered student organizations, living unit organizations, major governing groups, and Associated Students of Michigan State University (ASMSU) are to be allowed to use University facilities and services. In addition, individual stu dents and/ or unregistered student groups having written permission from ASMSU and the Office of the Director of Student Activities and upon certification of fi nancial responsibility, are to be allowed to use University facilities and services. The activity for which a facility is requested cannot physically conflict with other previously scheduled events or interfere with basic on-going facility requirements. b. All events held on University property or in University facilities which are not "for members only," shall be deemed public meetings open to the University community and any member of that community shall be admitted without dis crimination as to race, sex, or national origin. c. Security measures for public meetings shall be routinely cleared through and ap proved by the Department of Public Safety. Should security procedures, as de termined by the Department of Public Safety result in more than routine security costs, the additional cos ts shall be assumed by the group sponsoring the event. In the event that the sponsoring group contests the ruling of the Department of Public Safety as requiring excessive precautions, the group may appeal the rul ing under Section 4. 3.4.5 of the Academic Freedom R eport. 46 2. Revenue-Producing Projects a. For the purposes of this policy, all activities involving the collection of money by student groups are defined as revenue-producing projects. Revenue-producing projects include the selling of printed materials, political materials, student-pro duced goods, student-provided services, the selling of tickets and/ or charging admission to public activities or events, the soliciting of voluntary contributions, and the selling of other goods and services. b. Only registered student organizations, living unit organizations, major governing groups, and ASMSU may conduct revenue-producing projects on campus. c. All revenue-producing projects must be registered with ASMSU and the Office of the Director of Student Activities except: ( 1) Revenue-producing projects in which only the membership of the sponsoring registered student organization or living unit organization is solicited. (2) Sales of student and University publications. (This shall be in accordance with the guidelines established in the Academic Freedom Report. These guidelines are on pages 44-45 of this handbook.) d. The following guidelines are established and apply to all revenue-producing proj ects conducted on campus: ( 1) The date, location, and a brief description of the revenue-producing project must accompany the registration which must be signed by the sponsoring or ganization's presiding officer. This signature will indicate the sponsoring or ganization 's approval of said project. (NOTE: The Activity Planning Form that is to be used for registration of this information is available in the Di vision of Student Activities, 101 Student Services Building.) (2) The sponsoring organization assumes all responsibility for coriducting a revenue-producing project in compliance with the ordinances, written policies, and regulations of Michigan State University. (3) The establishment of booths and/ or tables or door-to-door solicitation for the purpose of selling literature, publications, goods and services, and tickets is prohibited in any classroom building. An exception to this shall be made for those events held in classroom buildings which require a ticket or admis sion charge for admittance or solicit a voluntary contribution. In these in stances, the sale of tickets or the collection of the admission charge, or the solicitation of the voluntary contribution may take place at the approximate time of the event and in the area of the classroom building designated for event. ( 4) The establishment of booth and/or tables for selling literature, publications, permitted goods and services, and tickets, and the solicitation of voluntary contributions is permitted in the main concourse of the Union Building and in the lobby of the International Center. ( 5) Revenue-producing projects conducted on campus, outside of campus build ings, may not interfere with the use of streets, sidewalks, and building en trances or classes, and other organized educational activities. (6) Organizations may be required to pay a standard service charge only for any additional University services that might be required because of the revenue-producing project. The decision to assess such charges may not be based on the method of collection of revenues, the purpose of the revenue producing project, or the nature and/ or composition of the sponsoring group. 3. Conferences Requests for facilities for conferences or meetings, which extend beyond individuals in this University, such as district, regional, or national conferences must be reg istered with ASMSU and the Office of the Director of Student Activities. Procedures 47 for registering such requests will be developed jointly by ASMSU and the Division of Student Activities. - Associated Students of Michigan State University - University Student Affairs Committee - Vice President for Student Affairs - Executive Vice President and Secretary, Board of Trustees - May 17, 1971 FALSIFICATION OF UNIVERSITY RECORDS See General Student Regulation 5.00, Records and Identification, pages 30-31; and Counterfeiting, Altering, and Copying Ordinance 15.00, page 43. FINANCIAL ACCOUNTS-STUDENT ORGANIZATIONS (Student Group Regulation) 1. General Policy a. The University does not require student organizations to have their financial accounts with the Comptroller's Office. They are, however, encouraged to follow good accounting principles and effective financial control of their funds. b. Registered student organizations, on campus living unit organizations, major governing groups, and Associated Students of Michigan State University may re quest to have a financial account with the Comptroller's Office, and shall be given an account upon request, except incorporated student groups. c. Student organizations conducting events to which the public (other than mem bers of the organization) is invited and a stated admission or contribution is collected are encouraged to use tickets issued by the Comptroller's Office, fol lowing established procedures. Failure to follow these procedures may result in forfeiting the privilege of using the accounting services. d . Student organizations having the right to use University facilities and services have the option of paying for the use of University facilities and services either by cash, or through their University account, if such account exists. The Univer sity may require that cash payments be made in advance. 2. Policies Related to Financial Accounts Held With the Comptroller's Office a . A signature card designating the person and / or persons authorized to sign forms calling for the expenditure of funds from the organization's University account must be on file with the Comptroller' s Office and with ASMSU. Organizations are not required to designate an adviser as the authorized person. b . Student organizations are responsible for accounting for any funds received and the allocations of those funds. Specifically, the accounting procedures of those student organizations are not subject to review by any agency of the University or by ASMSU. c. Student organizations and their officers are responsible for any financial obliga tions incurred by the organization and for any overdraft in their University account. d. The University will not be obligated to process authorized expenditures, if there are not sufficient funds in the student organization's University account. All other authorized expenditures must be processed. e. Violations shall be referred to the appropriate judicial body. - Associated Students of Michigan State University - University Student Affairs Committee - Vice President for Student Affairs - June 20, 1969 48 3. Procedures Information regarding the current procedures related to financial transactions in volving the use of a University account may be obtained from the Bookkeeping Division, Comptroller's Office, 360 Administration Building. These procedures are authorized and approved by the Comptroller's Office. FIREARMS OR WEAPONS (Ordinance 19.00) ... No person shall possess any firearm or weapon anywhere upon the lands gov erned by said Board: Provided, however, that the provisions hereof shall not apply to such possession within the residences of those persons lawfully residing in the married housing facilities of the campus who fulfill all applicable requirements of the state statutes pertaining thereto . . . . No person shall possess any chemical, or other dangerous substance or com pound, with the intent of using the same to injure, molest or coerce another, any where upon the lands governed by the Board . . . . The use of any such device is prohibited anywhere upon the lands governed by the Board except those areas specifically set aside and supervised as range facili ties, or as part of the regular educational process . . . . The provisions of this section shall not apply to the sworn police officers em ployed by the Department of Public Safety and other legally established law en forcement agencies. FIRES (Ordinance 20.00) ... It shall be unlawful for any person or persons to set a fire upon the lands gov erned by said Board except in approved stoves and grills in designated picnic areas or as required by University personnel in the dump area FUND-RAISING AND REVENUE-PRODUCING PROJECTS 1. Selling and Advertising (Ordinance 30.00) ... No person, firm or corporation shall engage in the business of selling, hawking, or peddling any goods, wares, merchandise or services, or take orders or make con tracts for the purchase or delivery thereof, either at the time or in the future, with in the boundaries of Michigan State University . . . . No person shall erect or otherwise display, except on his personal property, any sign or poster or distribute handbills upon property governed by the Board which advertises or otherwise calls attention to any commercial product, service or activity. 2. Exception An exception to the above ordinance for student organizations is provided in Sec tion 2: "Revenue-producing Projects" of the All-University Policy for Use of Univer sity Facilities and Services. The text of this Student Group Regulation is on page 4 7 of this handbook. HEALTH CENTER (Administrative Ruling) 1. General Policy Michigan State University Health Center provides facilities for Michigan State Uni versity (MSU) students who are in need of medical, surgical, or psychiatric care. 2. Office Hours Monday-Friday: 8:30 a.m. to 11:15 am. and 1:30 p.m. to 4:45 p.m. Saturday-Sunday: for emergencies and urgent cases only. 49 3. Appointments a. Appointments may be made up to two weeks in advance, by calling the Health Center Appointment Office, 353-4660, Monday through Friday from 8 am. to 4 :45 p.rn. b. Students who prefer to come to the Health Center without an appointment will be seen according to time of arrival. Patients will be seen by a registered nurse in Office No. 1 where pertinent information will be obtained for the attending physician. The nurse is under the direct supervision of the physicians on duty. 4. Fees a. No fee is charged the student for his or her visit to the Health Center if the visit occurs during the hours of 8 a.m. to 5 p.rn. Monday through Friday. A service fee is charged for students requesting service between the hours of 5 p.rn. and 8 a.rn. All patients' visits on Saturday and Sunday will similarly be charged a service fee. In addition to this service fee, students are charged con ventional drug and other fees applicable to their case. b. All medications and medical supplies are dispensed at cost plus a reasonable handling fee. c. The services of the X-ray, Clinical Laboratory, and Physical Therapy departments are charged according to type of service provided. d. Students who have procured special medications or allergy vaccines at their own expense may have these substances stored at the Health Center, and may have the scheduled administration of the products performed there for a minimal serv ice fee for each treatment. e. Students who are too ill to attend classes are hospitalized in the Health Center. A daily room and board charge will be made in addition to the conventional drug and special service charges. f. Consultants are called upon the recommendation of the staff physician, and their professional fees are charged to the respective students. g. A professional fee for all surgery, excepting minor surgery, is charged to the student. h . All anesthetist fees are charged to the student. i. All laboratory, X-ray or other special medical service not ordered by Health Center personnel, but requested by individuals outside the University, will be provided at the Health Center and charged to the student according to the cur rent medical fee schedule effective in this area. j. The University will not pay for ambulance service unless the need for such serv ice arises from injuries sustained through classroom work or University employ ment. The ambulance fee in all other cases will be charged to the involved stu dent. 5. Persons Eligible for Care a. All students regularly enrolled in the University and taking seven or more credits are entitled to health service during the term in which they are enrolled. Gradu ate assistants regularly enrolled in the University and working toward a graduate degree, are considered eligible. The student identification card must be pre sented when service is requested. Part-time students taking six credits or less are not eligible for care. Faculty members employed full-time and enrolled in one or more courses are not considered students and are not eligible for care at the Health Center. b. A student is entitled to use the Health Center facilities only when he or she is enrolled in the University. The date and time limitations of enrollment are es- 50 tablished from the University calendar which is printed in the Michigan State University Catalog. The following is the only exception to this rule: Any student who has been eligible for Health Center care in the immediate past term will be eligible for care during an inter-term recess provided he or she in tends to enroll in the ensuing subsequent term. In the instance of the summer term enrollees, this privilege is extended only to students who are enrolled in the full summer term and is not applicable to half (5 week session) summer term enrollees. If a student utilizes the facilities of the Health Center during an inter-term recess period, and then fails to enroll for the subsequent term, he or she will be billed for the services rendered at the prevailing fee for this area. 6. Class Excuses The Health Center is authorized to issue class absence excuses only to those stu dents who have been hospitalized in the Health Center. These excuses cover only the period of time that the student has been a hospital patient. No other class ab sence excuse can or will be issued by Health Center personnel except in those cases where a very temporary infirmity prevents participation in physical education classes. 7. Notification of Parents Parents are notified by the Health Center, at once, through a person-to-person long distance telephone call whenever a student is hospitalized for any of the following reasons: a. Serious or significant illnesses; b. Surgical observation or emergency surgery; c. Traumatic cases (auto accidents, significant falls, etc.); d. Prolonged hospitalization anticipated; e. Significant emotional upsets. If any student is in the hospital 72 hours after admission and his parent has not been notified because the case did not appear to fall into any of the above cate gories, the parent is then notified by phone, unless he has visited the student or has been contacted by the student during the 72-hour post-admission period. -Administrative Ruling in consultation with Health Center Advisory Committee -September 1971 HOLD CARD POLICY (Administrative Policy) 1. Purpose of the Hold Card Michigan State University makes use of a "hold card" procedure, whereby a card is placed in a student's card packet at registration to insure that the student shall not be allowed to complete registration until the specific conditions which caused use of the hold card are met. Hold cards are used for the following general purposes: a. Financial Hold Cards A properly authorized agency of the University may place a hold card against a student who has failed to meet a legitimate financial obligation to the University when due. b. Judicial Hold Cards A properly authorized administrative officer or judiciary may place a hold card against a student who has been suspended, through due process procedures, for violation of a University regulation, or' in order to contact a student regarding pending judicial or administrative proceedings against the student. c. Condition-of-Enrollment Hold Cards A properly authorized agency of the University may place a hold card against 51 a student who has been demonstrated not to have fulfilled a duly established condition of enrollment. 2. Authority for Hold Card Use a . Financial Hold Cards Use of financial hold cards by any agency of the University draws its authority from Article IV of the bylaws of the Board of Trustees, which states that the Vice President for Business and Finance and Treasurer "shall be responsible for the collection, custody and accounting for all monies due the University." Stu dents are required to meet legitimate monetary obligations to the University under the following regulations: ( 1) the Student Motor Vehicle Regulations, and (2) General Student Regulation 6.08, which states, "no student shall knowingly refuse to meet, when due, a legitimate financial obligation to the University." University judiciaries are authorized by Article 4 of the Academic Freedom Re port to adjudicate alleged violations of regulations, and are authorized by this policy to initiate use of a hold card against a student who has been judged guilty under General Student Regulation 6.08. The Student Traffic Appeal Court is authorized under this policy to initiate use of the financial hold card against a student judged guilty of violating the Student Motor Vehicle Regulations. b. Judicial Hold Cards Use of judicial hold cards by an administrative officer or judicial body draws its authority from Article VIII of the bylaws of the Board of Trustees, which states that "Students who fail to comply with (reasonable rules and] regulations may be disciplined in such a manner as may be determined by the faculty or the Board." Article 4 of the Academic Freedom Report specifies the manner of dis cipline. Administrative officers and judicial bodies are specifically authorized under this policy to initiate use of the judicial hold card to enforce a "suspen sion" decision against a student, and to contact a student to notify him of al leged violation of a regulation and pending judicial or administrative proceedings. c. Condition-of-Enrollment Hold Cards Use of condition-of-enrollment hold cards by any agency of the University draws its authority from Article VIII of the bylaws of the Board of Trustees, which states that the Board "may require students to agree and abide by (reasonable rules and] regulations as a condition of admission to and retention in the Uni versity." Agencies of the University are authorized under this policy to initiate use of the condition-of-enrollment hold card to prevent the registration of students deemed to be in non-compliance with a duly established "condition-of-enroll ment." 3. Criteria for Hold Card Use a. Financial Hold Cards Criteria for use of the financial hold card shall be as follows: ( 1) Hold cards may be employed to collect any obligations due to the Univer sity' s operating funds or to student loan funds . Examples of these obliga tions are: student tuition, residence hall room and board, deferred payments, traffic violations, charges for damages to University property, University housing apartment rent, past due loans, library fines, bad checks cashed by students or presented in payment of student indebtedness, charges or iginating in various operating units (such as the Health Center, Union, Vet erinary Clinic, etc.), overdrafts in student organization accounts, etc. (2) Hold cards may not be used for collection of debts owed to any non-Univer sity agency. For purposes of this policy, registered student organizations, student government organizations and student newspapers are defined as non-University agencies. 52 ( 3) Except in the case of bad checks, hold cards may be used only in those cases in which the student has been given or sent adequate notice of his indebtedness and warning of hold card use prior to issuance of the hold card. ( 4) A current list of all University agencies authorized by the Vice President for Business and Finance and Treasurer to issue hold cards shall be main tained by the Student Receivables Division, Office of the Comptroller. ( 5) Students are entitled to appeal the legitimacy of charges placed against them through established due process procedures. Students are expected to exercise these rights at the time of original notification of indebtedness. b. Judicial Hold Cards Judicial bodies and administrative officers may make use of a judicial hold card in two cases: (1) Hold cards may be issued against a student who has been suspended un der the procedures outlined in Article 4 of the Academic Freedom R eport to prevent the student's reenrollment. (2) Hold cards may be issued against a student in order to provide the student with a written statement of alleged violation of regulations and impending judicial or administrative proceedings when attempts to reach the student by certified mail and by telephone have proved unsuccessful. The Dean of Students shall authorize each instance of hold card use under the terms of this cri terion. c. Condition-of-Enrollment Hold Cards Criteria for use of the Condition-of-Enrollment hold card shall be as follows: ( 1) The student shall have been demonstrated to be in non-compliance with a condition of enrollment which has been so designated by the Board of Trus tees. Examples of such conditions of enrollment are: the Student Housing Policy which requires on-campus residence of designated categories of stu dents; foreign student health insurance; and English proficiency testing for foreign stude nts. Within this category are those regulations with which a student must comply prior to enrollment. Hold cards may be issued to p re vent a student's enrollment until the student has complied with the regula tion. (2) The student shall have had reasonable opportunity to be informed of and to comply with the condition of enrollment and shall have been given or sent warning prior to issuance of the hold card. (3) Prior to hold card use, an agency shall have authorization from the Dean of Students for hold card use for the purpose in question. The agency shall demonstrate to his satisfaction that the above criteria are me t. A current list of all University agencies authorized by the Dean of Students to issue hold cards shall be maintained by the Office of the Dean of Students. 4. Further General Stipulations a. Agencies of the University shall make every effort to minimize hold card use, and shall employ alternative methods to accomplish their p urpose whenever feasible. b. Hold Card Procedures Procedures for financial hold card use shall be developed by the Office of the Vice President for Business and Finance. Procedures for judicial hold card use shall be developed by the Office of the Dean of Students. Procedures for condi tion-of-enrollment hold card use shall be developed by the Office of the Dean of 53 Students. The above parties shall cooperate with the Office of the Registrar. All procedures shall include provision for the following: ( l) Adequate prior notice to the student (including all pertinent details) of pend ing hold card use, prior to issuance of the hold card. (2) Due process to the student, prior to hold card use. (3) Nonissuance of a hold card against a student while he is in the process of appealing the case in question. ( 4) Accurate and current hold card use. The offices responsible for developing procedures shall be responsible for insuring that those procedures are fol lowed. 5. Judicial Review This policy and all procedures and administrative decisions stemming therefrom, shall be subject to judicial review as provided in Sections 4.3.4.5 and 4.3.4.6 of the Academic Freedom Report. 6. Publication It shall be the responsibility of the Registrar to insure that Sections 1-5 of this policy are published in each edition of the Schedule of Courses and Academic Hand book. It shall be the responsibility of the Dean of Students to insure that Sections 1-5 of this policy are published in each edition of the Student Handbook. Copies of procedures developed under this policy and of lists of agencies authorized to use hold cards shall be made available to any member of the University community upon request by the office responsible for developing the procedures and lists. - University Business Affairs Committee - University Student Affairs Committee - Vice President for Business and Finance and Treasurer - Vice President for Student Affairs - May 17, 1971 HOUSING POLICY, STUDENT (All-University Policy) 1. Housing Requirement The University in its residence halls seeks to provide an educational environment which is maximally conducive to the learning process of students. A wide array of options and services are offered including quiet houses, limited-visitation houses, apartments, and room-only contracts. Counseling, academic advising, and course components are available in many of the residence halls. The requirements for on campus residence are thus a part of the University's efforts to insure an optimum learning environment. This housing requirement is a condition of enrollment which must be met through out the time specified. Students will be asked to produce evidence of compliance with this requirement. (See Section 2, Enforcement). a. Freshmen-All freshman students, including transfers ( 0-40 credits accumulated), are required to reside in a University residence hall, with the following excep tions: ( 1) married students (2) students who will be twenty years of age by the last official day of registra tion fall term of the current academic year (The current academic year is fall term through summer term.) (3) veterans with one or more years of active service ( 4) students living with parents or legal guardian ( 5) students taking 6 or less credits during the term in question. 54 b . Sophomores-All sophomore students, including transfers ( 41-84 credits ac cumulated), are required to reside in a University residence hall, or in Univer sity supervised housing,* with the following exceptions: ( 1) married students (2) students who will be twenty years of age by the last official day of registra tion fall term of the current academic year (The current academic year is fall term through summer term.) (3) veterans with one or more years of active service ( 4) students living with parents or legal guardian ( 5) students taking 6 or less credits during the term in question. c. Juniors and Seniors-Juniors and seniors are encouraged to continue to live on campus, though this is not required. Moreover, the University will always se ek to achieve some balance of juniors and seniors in each residence hall. 2. Enforcement Those students for whom the housing requirement is a condition of enrollment will be asked to verify their adherence to it. Failure to maintain the required residency will result in termination of enrollment by the Dean of Students. Enforcement of the housing regulations is the responsibility of the Dean of Students. The housing requirement does not apply to a student during a term in which he is enrolled for six or less credits. In any subsequent term during which the student carries seven or more credits the requirement will again become applicable. 3. Address Every student is required to report his correct local address at the time of registra- tion and to report any change of address thereafter. Failure to register the actual address at which he is living, or failure to notify the University of a change of address within five class days after the change becomes effective, will be considered as falsification of University records. (Change of off-campus address is made in the Office of the Registrar, 150 Administration Building. Change of on-campus address is made in the office of the living unit manager. ) ! ! I I 4. Housing Contract Residence hall contracts are in effect for the period stated in the terms of the con tract. Any student, regardless of class standing, is obligated to fulfill the duration of his housing contract unless he obtains an authorized release. (Note: Application for release may be made through the living unit head adviser.) This regulation ap plies to juniors, seniors and graduate students who enter into a contract for on campus housing. 5. Only currently enrolled Michigan State University students who have received of ficial housing assignments may live in University residence halls. 6. Special Permission Any student may apply for an exception to these requirements.** Information on the special permission procedure can be obtained by contacting the Off-Campus Hous ing Office, 101 Student Services Building. Applications will be considered by a com mittee consisting of one staff member from the Off-Campus Housing Office, one staff member from Residence Halls Management, one staff member from . Residence Hall Programs, one staff member from the Office of the Executive Vice President, *Note: University supervised housing includes University recognized fraternities, sororities , coopera tives, religious Jiving units and certain rooming houses. The complete list is available in the Off Campus Housing Office, 101 Student Services Building. •• Not.e: Requests for special permission will not be accepted while the student is considered to be in non-compliance with the housing requirement. 55 and one student appointed by ASMSU. Specific criteria are available from the Off Campus Housing Office. The burden of proof rests with the student; the responsibility of decision rests with the committee. The committee shall take into account any professional recommendations of the University office qualified to judge the category of exception. A student may appeal the decision of the committee to the Dean of Students. The decisions of the committee are advisory to the Dean of Students who may meet with the committee from time to time in order to discuss their policies and criteria regarding exceptions to the requirements. - Board of Trustees, July 16, 1971 - Supersedes action of Board of Trustees, March 19, 1971 IDENTIFICATION CARDS (Administrative Ruling) 1. Upon completion of registration each student shall be provided an identification card which shall remain in his or her possession. 2. Students who withdraw or are withdrawn within a term shall surrender to the proper University authorities said identification cards. 3. The falsification or alteration of said identification cards or of any other University records or documents is a violation of General Student Regulation 5.00, Records and Identification, pages 30-31 of this handbook. 4. In case of violation of any rule or regulation of the University or of any local, state, or federal ordinances or laws, students shall, upon demand, surrender said identifi cation cards to the appropriate University authorities charged with the conduct of student affairs or to a member of the Department of Public Safety. INSURANCE (Administrative Ruling) 1. All foreign students are required by the University to purchase an accident and health insurance policy during registration, unless such insurance is provided by their government or private sponsor. 2. Information regarding the student insurance program sponsored by Associated Stu dents of Michigan State University (ASMSU) is on page 12 of this handbook. INTEGRITY OF SCHOLARSHIP AND GRADES (General Student Regulation) 1. The principles of truth and honesty are recognized as fundamental to a community of teachers and scholars. The University expects that both faculty and students will honor these principles and in so doing protect the validity of University grades. This means that all academic work will be done by the student to whom it is as signed, without unauthorized aid of any kind. Instructors, for their part, will exer cise care in the planning and supervision of academic work, so that honest effort will be positively encouraged. 2. If any instance of academic dishonesty is discovered by an instructor, it is his re sponsibility to take appropriate action. Depending on his judgment of the particular case, he may give a failing grade to the student on the assignment or for the course. 3. In instances where only a failing grade in a course is given for academic dishonesty, the instructor will notify the student's academic dean in writing of the circumstances. 4. The student who receives a failing grade based on a charge of academic dishonesty may appeal to the Student-Faculty Judiciary a judgment made by a department or a college. (Refer to the Academic Freedom Report, Article 4, Section 4.3.4.2.b [3] ). 5. When, in the judgment of the academic dean, action other than, or in addition to, a failing grade is warranted, the dean will refer the case to the Student-Faculty Judi ciary which shall have original jurisdiction. (Refer to the Academic Freedom Re port, Article 4, Section 4.3.4.2.a [2].) 56 6. In instances of academic dishonesty where the instructor feels that action other than, or in addition to, a failing grade in the course is warranted, the instructor will report the case to his departmental chairman and to the student's academic dean. The dean will then refer the case to the Student-Faculty Judiciary which shall have original jurisdiction. (Refer to the Academic Freedom Report, Article 4, Section 4.3.4.2.a [2 ]. ) - Academic Council - Academic Senate In addition to the above statements, Michigan State University has the following ordinance (18.00) on examinations: . .. No person or persons shall take, steal, or otherwise procure in any unauthorized manner any piece or pieces of writing which, as can be shown by competent author ity, contain the questions or answers to an examination scheduled to be given, at some subsequent date, to any individual or group enrolled in any course of study offered by Michigan State University . . . . No person or persons shall sell, give away, lend or otherwise furnish to any unauthorized individual any piece or pieces of writing which, as can be shown by competent authority, contain the questions or answers to an examination scheduled to be given, at some subsequent date, to any individual or group enrolled in any course of study offered by Michigan State University . . . . The unauthorized possession of any of the aforesaid writings shall be consid ered prima facie evidence of an attempt to violate the provisions of this section. In addition see General Student Regulation 4.00, Scholarship and Grades, page 30. LIBRARY (Administrative Ruling) The Main Library consists of the Undergraduate and Science Libraries, which are open to all patrons, and a Research Library, which is open to faculty, staff, and gradu ate students. However, undergraduate students have access to materials in the Re search Library by using the paging service at the Circulation Desk or by applying for either a one-day stack permit (Undergraduate Library or Reference Desk) or a term pass (Circulation Desk). In addition to the Main Library, specialized branch libraries, which are listed on pages 11-12, also are available. The following regulations apply to the Main Library. These regulations may vary slightly in the branch libraries. 1. All users of the Library are required to present their ID card and their plastic li brary card before being permitted to check out any materials. 2. The Library's lending regulations are as follows: a. Materials from Regular Collection: Most books may be borrowed for a two-week period, but this loan period may vary at the end of a term or during the sum mer term. Graduate students may borrow books on a research loan for one term provided the book: has not been charged out by another reader more than once during the past twelve months; is not from the Undergraduate Library; and is not designated "Do Not Circulate." Bound journals may be borrowed from the Research and Science Libraries for one day by graduate students. No jour nals may be borrowed from the Undergraduate Library. b. Assigned Reading Materials: Materials circulate for two hours or three days as requested by the instructor. Most two hour materials may be charged for over night use after 9:00 P.M. but must be returned the following day by 9:15 A.M. (10:15 A.M. on Saturday and 11:15 A.M. on.Sunday). There are restrictions as to the number of assigned reading items which a patron may charge out at one time. 3. Library materials may be renewed with the following exceptions: bound periodicals; materials on assigned reading; uncataloged materials (such materials must be cata- 57 loged before they can be renewed); materials which have outstanding reserves or fines . . Materials eligible for renewal may be renewed an indefinite number of times. The patron is required to bring the materials to the Library for renewal because the circulation system does not allow for renewals by telephone or by mail. 4. Materials which have been renewed or are overdue are subject to be called in im mediately if requested by another borrower. If an item is needed for assigned read ing, it will be called in immediately even if the initial loan period has not expired. 5. The following fines are currently in effect for overdue materials: a. Materials from Regular Collection: The fine is 25 cents per day, per book. Ma terials returned through the outside book chutes after closing time will be con sidered as having been returned the following day. An additional 50 cents will be charged if the fine is not paid when the book is returned or if a second com puter generated overdue notice is required. Therefore, it is possible for an ex tra fee of $1.00 to be attached to the total fine if both of those conditions exist. The maximum fines are $10.00 for two-week books and $15.00 for bound period icals. b. Assigned Reading Materials: For two hour materials, 25 cents for the first hour and 10 cents for each additional hour accumulating to a maximum amount of $15.00. For three hour materials, $1.00 per day accumulating to a maximum amount of $15.00. An additional fine of $1.00 will be charged if Assigned Read ing materials are not properly charged out or are returned to some area other than the Assigned Reading Section. c. Policies Applicable to both Regular Collection and Assigned Reading Materials: Fines for all materials accumulate during regularly scheduled vacations and periods between terms. Fines are not assessed for days that the Library is closed. 6. Any Library patron is required to replace or pay for library materials which are lost or mutilated. a. If the patron decides to replace the material(s): ( 1) It is his responsibility to purchase the replacement copy. The replacement copy must be the same or a newer edition than the one being replaced and it must be in good condition. (2) In addition to the replacement copy, the patron will be assessed a fee of not less than $2.00 and not more than the difference between the amount paid for the replacement copy and the maximum fine for that type of ma terial. In other words, the total cost to the patron may be greater than but shall not be less than the maximum overdue fine for that type of material. b. If the patron decides to pay for the material(s), a fixed rate will be assessed ac cording to the type of material unless the current market value of the material( s) is more than the fixed rate. If the latter is the case, the required payment will be in the amount of the current market value. The schedule of fixed rates is as follows: (1) Materials from Regular Collection: Two-week books ($15.00); bound period icals ($25.00); individual issues of unbound periodicals ($5.00); free ma terials ($3.00); uncataloged materials which are Library owned ($15.00). (2) Assigned Reading Materials: Two-hour and three-day books ($20.00); bound periodicals ($25.00); individual issues of unbound periodicals ($5.00); un cataloged materials which are Library owned ( 1-25 pages, $5.00; 25-65 pages, $10.00; 66 or more pages, $20.00). 58 7. Students who have unpaid fines or who have not returned books will be placed on the financial hold card list. They will not be permitted to register until their ac count with the Library is cleared. 8. All books, brief cases, book bags etc. will be checked upon leaving the Library. - Administrative Ruling in Consultation with library advisory committees MOLESTING (Ordinance 24.00) . .. No person shall accost, molest, or otherwise annoy, by word of mouth, whistle, sign or motion any person upon the lands governed by the Board. MOTOR VEHICLES (All-University Policy) 1. Motor vehicles are defined as all motor driven vehicles, such as automobiles, trucks, motorcycles, motor bicycles, and motor scooters. 2. The current Student Motor Vehicle Regulation, approved by the Board of Trustees, governs the possession and operation of motor vehicles on the Michigan State Uni versity campus. Copies of this regulation in its entirety are available at the Vehicle Bicycle Office in Quonset 103. Listed are several provisions of this regulation, which affects all persons enrolled for "0" or more credits, and their spouses. a Freshmen, unless married, age 21 , physically disabled, or residing off campus, and first year Agricultural Technology students are prohibited from possessing or operating a motor vehicle on campus except as noted in the current Student Motor Vehicle Regulation. All other students may operate duly registered motor vehicles on the campus subject to this regulation. b. A student shall not possess or operate a vehicle on MSU property without hav ing first registered it and properly affixing the permit. (This required registra tion is effective twenty-four [24] hours , seven [7] days a week.) c. A student registers a motor vehicle at class registration (fall term only) or at the Vehicle-Bicycle Office in Quonset 103. When the Vehicle-Bicycle Office is closed the Department of Public Safety, Quonset 104, may issue an interim reg istration certificate which will be valid only until 4 p .m. of the first University business day that follows. d. To register a motor vehicle a student must: (1) Pay an annual registration fee (no refunds) at class registration or at the Vehicle-Bicycle Office in Quonset 103. (a) Six (6) dollars if first registered during fall term. (b) Four ( 4) dollars if first registered during winter term. (c) Two (2) dollars if first registered during spring or summer terms. (No fee is initially charged if the student is enrolled for 0-6 cre dits- but must be paid if at a later date the student enrolls for seven or more credits.) ( d) Exceptions to the above fee schedule are stated in the current Student Motor Vehicle Regulation. (2) Present a valid driver's license. (3) Submit proof of personal or immediate family ownership of the vehicle. ( 4) Possess liability and property damage insurance. e. A short-term registration permit, effective for a 72-hour period, may be pur chased by an eligible student at the Vehicle-Bicycle Office for $1. This permit can be acquired for any motor vehicle regardless of ownership. f. The student registering a vehicle shall be responsible for its operation. 59 3. The current Student Motor Vehicle Regulation (copies available at the Vehicle Bicycle Office in Quonset 103) should be referred to for information pertaining to: a . Driving permits and regulations; b. Motor vehicle violations, penalties, and fine payments; c. Parking regulations; d. Permits. 4. Motor Vehicle Violations-Traffic Appeals: Students who wish to appeal a summons issued for a violation of the Student Motor Vehicle Regulation may submit an appeal to the Student Traffic Appeal Court via the Vehicle-Bicycle Office, Quonset 103. All appeals are received by the Student Traffic Appeal Court and are answered by mail. Students who are not satisfied with the court's decision in the absence of a hearing may make an appointment for a hearing by contacting the Vehicle-Bicycle Office, Quonset 103. 5. Proper registration and operation of motor vehicles in accord with the Student Motor Vehicle Regulation is a condition of enrollment as a student of MSU. - All-University Traffic Committee - Board of Trustees OFFICER ELIGIBILITY - STUDENT ORGANIZATIONS As stated in the Student Organization Registration Policy, only students registered at Michigan State University may hold an office in a registered student organization. Honoraries and professional organizations may request that this requirement be waived, so that Michigan State University faculty and staff may hold office _ in these organiza tions. In placing a student on disciplinary probation, the All-University Student Judici ary may withdraw the privilege of holding an office in a campus organization. Other than these provisions the University does not stipulate any eligibility requirements for students holding an office. Each registered student organization and each living unit organization is encouraged to develop the eligibility requirements for its officers. PARADES AND PROCESSIONS 1. A University ordinance ( 40.14) states the following: Permits required for parades, processions, and sound trucks: No funeral, procession or parade, excepting the forces of the United States Armed Services, the military forces of this State, and the forces of the police and fire department shall occupy, march or proceed along any street or roadway except in accordance with a permit and such other regulations as are set forth herein which may apply. No sound truck or other vehicle equipped with amplifier or loudspeaker may be used unless written authorization is obtained from the Secretary to the Board of Trustees. (NOTE: See page 63 for information regarding this authorization.) 2. Permits to conduct parades or processions are obtained by individual registered students and registered student organizations according to the following all-Univer sity policy: a Permission to conduct parades and processions must be secured in the following order: 1) cabinet president of ASMSU; 2) Division of Student Activities; 3) De partment of Public Safety. (Forms for this permission can be obtained in the Division of Student Activities, 101 Student Services Building.) b. If any portion of the route involves travel on an East Lansing street, permis sion must also be secured from the East Lansing Police Department. c. The person applying for the permission to conduct a parade or procession will be held responsible for proper conduct of those persons participating in the event. 60 d. There shall be no more than 12 vehicles in the procession and they shall not stop along the route except as necessary to comply with traffic laws. Drivers of the vehicles will be held responsible for compliance with the current motor ve hicle regulations and traffic or-dinances. e. Noise-making equipment shall be operated only when the parade or procession is moving. f. Parades and processions may be held on weekdays only between 5:30 p.m. and 6:30 p.m. PICNICKING (Ordinance 26.00) . .. No person shall picnic on Michigan State University property in areas not desig nated and posted as picnic areas. Non-University groups of 25 or more must have written approval to use the facilities in accord with Section 2.03. PREGNANCY POLICY (All-University Policy) It shall be the general policy of Michigan State University to treat coed pregnancy on an individual basis. In the case of the unwed mother, particularly, the University recognizes that in addition to there being medical aspects to the situation, there may be serious psychological and social aspects as well. Within reasonable limits, the Uni versity shall attempt to be of assistance in all of the above areas during early preg nancy. The University does not, however, maintain maternity facilities and cannot provide hospital care for childbirth. In trying to be of assistance to the pregnant coed, the University has four major concerns. 1. Medical The first of these concerns is medical. The University is concerned that the preg nant coed is under the care of a physician. This is the reason that even though the coed may make use of the services of the MSU Health Center physicians during early pregnancy, it is recommended that she obtain the services of an off campus physician who can see her through her pregnancy. The Health Center personnel shall be happy to assist in making an appropriate referral. 2. Course of Action This concern relates primarily to unwed coeds. Appropriate University personnel are ready and available to provide counsel and advice to the unwed coed with re spect to various courses of action she may take, including such alternatives as marriage, making use of various social agencies designed to assist unmarried mothers, and the like. If the coed wishes, these personnel also shall be happy to work with the coed's parents in finding an appropriate solution. 3. Living Environment This concern primarily relates to the unwed coed. The University is concerned that the coed's environment during pregnancy is conducive to her health and well-being. This is true whether she is living off campus or in a residence hall. The University recognizes that the environment in a residence hall, especially during a coed's last trimester of pregnancy, may not be conducive to the coed's health or well-being, or be in the best interests of the hall residents. Should this be the case, the Univer sity will arrange to help the coed find other suitable housing. 4. Academic Environment The University is concerned with certain aspects of the academic environment which may not be conducive to the health or well-being of the pregnant coed. This 61 may include such things as laboratory courses in which certain chemicals are used, standing for long hours at lab desks, and the like. In such cases the University shall advise the coed against taking such courses during pregnancy. The above concerns shall be used as general guidelines by University personnel in advising and counseling pregnant coeds. Within the limits of its personnel and facil ities the University shall attempt to be of as much assistance as possible to both mar ried and unmarried pregnant coeds. In the final analysis, the matter of whether a coed, married or not, shall continue at the University during her pregnancy shall rest with her physician. If the coed is unmarried and under 21, * the matter of whether her parents should be notified also shall rest with her physician. It is recognized, depending on the individual case, that a coed may have to be ab sent from the campus for a period of time during her pregnancy. The University shall encourage the coed to return to complete her education as soon after pregnancy as her health permits and stands ready to provide whatever personnel and facilities it can to assist to that end. - Associated Students of Michigan State University - University Student Affairs Committee - Vice President for Student Affairs - January 26, 1968 PROPERTY: LOST, FOUND, STOLEN OR ABANDONED (Ordinance 28.00) ... It shall be the duty of the director of the Department of Public Safety of Michi gan State University to maintain an accounting of all moneys, goods, wares and merchandise deposited in his office as lost or abandoned property which has been found within the campus of said institution. On the first secular day in the months of January, April, July, and October in each year, or more often as necessary, said director of the Department of Public Safety shall cause a notice of all such prop erty as shall remain unclaimed to be posted in four conspicuous places on said campus for three successive weeks to all persons interested or claiming such prop erty: Provided, however, that if any of such goods, wares, merchandise or chattels shall be of a perishable nature or expensive to keep, then it shall be lawful for said director of the Department of Public Safety to sell the same at public auction at such time and after such notice as shall to him and the Board seem proper . . . . It shall be the duty of the director of the Department of Public Safety, on re ceiving satisfactory proof of ownership, to deliver such property to the owner there of on payment of all necessary and reasonable expenses which may have been in curred in the recovering, preservation or sustenance of such property and the ex pense of advertising the same unless the University Attorney or the prosecuting attorney of the County of Ingham shall otherwise direct . . . . It shall be the duty of the director of the Department of Public Safety to cause all property unclaimed after the expiration of the notice specified in Section 1, money excepted, to be sold at public auction to the highest bidder or through normal sales procedures established by the University Salvage Yard, unless the prosecuting attorney of the County of Ingham shall direct that it shall remain un sold for a longer period to be used as evidence in the administration of justice; and the proceeds thereof shall be forthwith paid to the University's Business Office to gether with all money, if any, which shall remain in his hands after such notice as aforesaid, first deducting actual charges of said sale. *Any revision in this policy statement due to the change in the legal age of majority will be announced after January 1, 1972, the date of effect of the lowering of the age of majority to 18 years of age. 62 PUBLIC ADDRESS EQUIPMENT 1. Mobile Sound Units-Sound Trucks As stated in Ordinance 40.14, written authorization from the Office of the Executive Vice President and Secretary to the Board of Trustees, 484 Administration Build ing, must be obtained before a sound truck or other vehicle equipped with amplifier or loudspeaker may be used on the Michigan State University campus. An Activity Planning Form should be obtained from the Division of Student Activities, 101 Stu dent Services Building, before contacting the Office of the Executive Vice President and Secretary to the Board of Trustees for written authorization. The following rules govern the use of sound trucks and/ or mobile sound units. a. The sound equipment may be used on campus only between 5:30 p.m. and 6:30 p.m (Depending on the location of the equipment and the event, exceptions to this time limit may be recommended by the Division of Student Activities.) b. Permission must be obtained from the East Lansing authorities if the equipment is used in East Lansing proper. 2. Public Address Equipment A University ordinance (16.04) states the following: ... No person or persons shall use public address equipment, bullhorns, or other methods of sound amplification anywhere upon the campus except through written approval in advance by the Secretary to the Board of Trustees. An Activity Planning Form should be obtained from the Division of Student Activities, 101 Student Services Building, before the Office of the Executive Vice President and Secretary to the Board of Trustees, 484 Administration Building, is contacted for approval. RECORDS 1. Academic Records Michigan State University recognizes the responsibility to maintain records for each individual student to preserve authentic evidence of the events and actions that are important and can contribute to the efforts to educate the student; and to facilitate the intelligent and purposeful direction necessary to the achievement of the educa tional goals of the University. The general principles and procedures governing the release of information by the University from student academic records is stated in the MSU Catalog and the Schedule of Courses and Academic Handbook. 2. Student Personnel Records-Graduate and Undergraduate (All-University Policy) a. Introduction Article 3 of the Academic Freedom Report begins with a statement that: "Achiev ing educational goals, providing direction to students and extending service to society demand that the University keep records." It is for these purposes that student personnel records are kept. Such records are necessary if both faculty and administrative staff are to better understand the individual student and as sist him in achieving his educational, vocational, and life goals. b. University Guidelines Governing Student Records The Academic Freedom Report establishes the following guidelines with respect to student records at Michigan State University: ( 1) No record shall be made or retained unless there is a demonstrable need for it which is reasonably related to the basic purposes and necessities of the University. 63 ( 2) The University shall not make or retain records of a student's religious or political beliefs without his knowledge and consent. ( 3) A student shall have the right to inspect the official transcript of his own academic record. He shall also have the right to inspect reports and evalua tions of his conduct, except letters of recommendation and similar evalua tions which are necessarily prepared on a confidential basis. ( 4) All policies and practices dealing with the acquisition of information for records shall be formulated with due regard for the student's right of privacy. ( 5) Every record containing information about a student's character shall state when the information was acquired and the name and position of the per son who gave it. ( 6) Evaluation of students shall be made only by persons who are qualified to make that evaluation. ( 7) All persons who handle confidential records shall be instructed concerning the confidential nature of such information and concerning their responsi bilities regarding it. ( 8) No one outside the faculty or administrative staff of Michigan State Univer sity may have access to the record of a student's offenses against Univer sity regulations without the express permission of the student in writing. ( 9) Duplication of records shall be kept at a minimum. ( 10) All policies relating to the keeping of records shall be brief, clear and specific. ( 11) All policies governing the maintenance and the selective release of records and of portions of records shall be made public in an appropriate manner and shall be subject to judicial review as provided in Article 4, of the Academic Freedom Report. c. Practices Governing Student Records ( 1) In keeping with the above guidelines, the Office of the Dean of Students has developed certain practices with respect to the collection, recording, and releasing of information about students. The kinds of information col lected and recorded and the practices governing its use are as follows: (a) Name. (b) Student number. ( c) Date and place of birth. (d) Sex. ( e) Identification picture. (f) Home address and phone. (g) Parents' or guardians' name, address and phone. (h) If graduate, degree and date of graduation. (i) If married, spouse's name, address, and phone. (j) College and major. (k) Grade reports and G.P.A. (1) Test scores. (m) Previous academic experience. (n) Academic actions. ( 2) The above information shall be recorded in both the student's living unit, if a residence hall, and in the Records Office of the Office of the Dean of Students. 64 ( 3) If the student moves from one living unit to another such information shall be forwarded to the new living unit. At such time as the student leaves the University housing, such information shall be destroyed. ( 4) Personal data as indicated above, shall be recorded permanently in the Records Office of the Office of the Dean of Students. ( 5) Of the above personal data, only that of a public or "directory" nature may be released publicly. Such information is as follows: (a) Name (b) Student number (c) Campus address (d) Campus phone (e) Home address (f) Sex (g) Marital status (h) Class* (i) Major* (j) Date of graduation and degree* ( 6) Personal data, other than listed in"( 5)" above, may be released to faculty and staff of the University if it is necessary in the discharge of their respec tive responsibilities. Such personal data shall be released to other sources only with the written consent of the student with the exception that a stu dent's number of credits and grade point average may be released to ad visers of registered student organizations which require such information as a condition of membership. The student may, however, request in writ ing that this information not be released for these purposes. ( 7) Disciplinary Record The Academic Freedom Report states that: "Procedures and penalties for the violation of regulations shall be designed for guidance or correction of behavior rather than for retribution." In addition, the report goes on to state: "Repeated violations may justify increasingly severe penalties." For the above reasons it is important and necessary that disciplinary actions be recorded. (a) Disciplinary actions taken in a University residence shall be recorded in that residence. When the student moves from a residence the record of disciplinary action in that residence shall be destroyed unless the action is current and its conditions have not yet been fulfilled. (b) Disciplinary action taken against a student at any and all levels of the University judicial structure shall be recorded in the Records Office.+ Such records shall be retained for five years after the graduation of the student or five years after a non-graduate withdraws from the Uni versity. ( c) A student's disciplinary record may be released to members of the faculty and administrative staff of the University if such information is necessary in the discharge of their respective responsibilities. A stu dent's disciplinary record shall be released to other sources only with *This information may be released publicly but not officially. Official certification of class, major and degree is the responsibility of the Office of the Registrar. +The Records Office referred to in this policy shall be the Records Office of the Office of the Dean of Students unless otherwise designated. 65 the written consent of the student, except that if the student is under 21 years of age,* his parents may be notified of any action taken. ( d) The only disciplinary action which shall be noted in the official aca demic transcript is that of suspension. This notation shall be removed from the transcript if the student is readmitted to the University. ( e) Police reports shall be included in the student's record in the Records Office only if: (i) The report is a notation of court action taken after conviction for a criminal or civil act. (ii) The prosecutor has referred a violation of law to the Office of the Dean of Students for its consideration. (iii) The report has to do with a problem of a medical or psychologicai nature. Such information shall be retained for five years after the student's graduation or five years after a non-graduate withdraws from the University. Such information shall not be released to any source. Re quests for information concerning police reports shall be directed to the Department of Public Safety. ( 8) Activities and Organizations Student activities and organizations are recognized as an important part of the educational program. Many students wish to have their participation in such activities recorded for future use. The form used for this listing shall plainly indicate that any information given by the student is sub mitted voluntarily and is not required by the University. The practices governing the recording and release of such information are as follows: (a) Upon entering a University residence a form shall be provided for the student to list organizations and activities in which he has participated. The student, if he wishes, may voluntarily submit such information. When the student transfers to another University residence, this infor mation shall be forwarded. When the student leaves a University resi dence this information shall be destroyed. (b) At each registration period the student shall be given an opportunity to list organizations and activities in which he has participated on the Dean of Students card. The listing of such information shall be volun tary and the card provided shall indicate this clearly. The Office of Dean of Students shall assume that if the information is listed the student wishes it recorded in the Records Office. The student may, at any time, request that information of this sort be added or deleted, or completely destroyed. ( c) Information concerning organizations to which the student belonged or activities in which the student participated shall not be released to any source without explicit written consent of the student. ( 9) Evaluations Some students wish to have a personal evaluation of their leadership ability, character, personality, and similar traits filed with the Records Office for subsequent release to other units of the University, graduate schools, and the like. Such evaluations can also be helpful to members of the staff of the Office of the Dean of Students in counseling and advising •Any revision in this policy statement due to the change in the legal age of majority will be announced after January 1, 1972, the date of effect of the lowering of the age of majority to 18 years of age. 66 the student. The practices governing the recording and release of such information are as follows: (a) A standard evaluation form shall be provided each year to each stu dent in each University residence. For off campus students these forms shall be available in the Office of the Dean of Students. (b) If a student wishes to be evaluated he may request that a residence staff member (resident assistant, graduate adviser, head adviser) complete the evaluation form. Or, if he wishes, he may ask any other member of the faculty or the staff of the Office of the Dean of Stu dents to complete the evaluation form. (c) The evaluator may, at his discretion, discuss the evaluation with the student. ( d) The evaluation form shall be filed in the Records Office at the written request of the student. ( e) Personal evaluations shall be held confidential and shall not be re leased to any source outside of the Office of the Dean of Students without the explicit written consent of the student. (f) Such evaluations shall be retained for five years after the student's graduation or five years after a non-graduate withdraws from the Uni versity unless the student requests, in writing, that such evaluations be destroyed before the five-year period has elapsed. ( 10) References A student may wish to list names and addresses of references with the Records Office. Practices governing such listings are as follows: (a) Not more than three references may be listed. (b) Names of references may be changed or completely withdrawn at any time. (c) Names listed by the student shall become a part of the permanent record. (d) Names of references may, at the discretion of the Records Office, be released to inquiring sources without the written consent of the stu dent, however the student shall be notified of such release and to whom it is made. ( 11) Letters of Recommendation Copies of letters of recommendation by faculty and staff ·shall not be filed in the Records Office. Such letters should more properly be directed to the Placement Bureau. (12) Letters of Commendation Copie.s of letters of commendation by members of the staff of the Office of the Dean of Students or other members of the University community may be filed in the Records Office. Such letters shall be destroyed five years after the student's graduation or five years after a student withdraws from the University. Information contained in such letters shall not be released to any source outside of the Office of the Dean of Students without written consent of the student. ( 13) Privileged Information Personal information about a student obtained by members of the staff of the Office of the Dean of Students, in the performance of their responsibili ties, will be treated in the confidential manner prescribed by professional ethics. 67 ( 14) Psychological or Medical Problems Occasionally a student will suffer a psychological or medical illness which makes it necessary to evaluate the advisability of permitting the student to remain at the University. It is the responsibility of residence staff to report such conditions to members of the central staff of the Office of the Dean of Students designated to handle such problems. It is the responsbil ity of such designated central staff to make appropriate referrals to the Counseling Center and Health Center and to involve members of these or ganizations in the evaluation process. Any and all information which shall be accumulated in the course of the evaluation shall be held confidential. Should the student be withdrawn from the University and/ or held from registration until such time as his condition warrants readmission, a nota tion reporting the withdrawal and/ or hold from future registration will be filed in the Records Office. A similar notation shall be filed with the Office of the Registrar and shall be placed on the transcript. Such notation shall remain in both the Records Office and Office of the Registrar until the student is readmitted. At.that point it shall be removed. (a) The notation shall be only a record of the action taken. (b) The facts upon which the action was taken shall be filed in a confi dential file and shall be retained for five years after the student's graduation. ( c) The facts upon which the action was taken shall not be released to any source outside the Office of the Dean of Students without written consent of the student. Members of the Office of the Dean of Students may have access to the facts if they are essential in the performance of assigned responsibilities. ( 15) Financial Record For administrative purposes it is essential that a record be made of loans and scholarships. Such a record is also essential in evaluating the need and eligibility for continued financial assistance. Practices governing the re cording of such information are as follows: (a) Copies of loan and scholarship applications and awards shall be filed in the Records Office, but shall be considered a separate part of the student personnel file. (b) Information concerning loans and scholarships may be released to faculty and administrative staff if such information is needed in the performance of their respective responsibilities. Such information shall not be released to any other source unless the student requests specif ically and in writing that his financial record, or any part of it be re leased. ( c) Information concerning loans and scholarships which is filed in the Records Office shall be retained for five years after the student's grad uation or five years after the student withdraws from the University. (16) Withdrawal Record It is essential to keep a record of withdrawals in case some question arises at a later date with respect to refund or grades assigned when the student withdraws. Practices governing the recording of this information are as follows: (a) A record shall be made in the Records Office of all within-term with drawals. 68 (b) Information concerning withdrawals, ex cept as noted in Section ( 14) of this policy, may be released to faculty and administrative staff if such information is needed in the performance of their respective re sponsibilities. Such information shall not be released through the Of fice of the Dean of Students to any source without the written con sent of the student except that parents shall be notified if the student who withdraws is under 21 years of age.* (c) Notations concerning withdrawals shall be recorded on the student' s permanent record card. ( 17) Religious Preference Card The Religious Preference Card is completed by the student only with his consent and knowledge and is for the exclusive use of the religious advisers. The completed cards are sorted and distributed by the Religious Advisers Association and are not retained in the Office of the Dean of Students. The card shall indicate plainly that any information given by the student is submitted voluntarily and is not required by the University. (18) Other It is necessary to keep various kinds of information in University resi dences for the orderly operation of the respective units. Examples of these are the sign-out sheets, key deposit slips, activities interest forms and the like. This information shall be retained only so long as the student resides in a University residence. (19) Student Access to Records Excepting those items specified as confidential in the above policy-items (9), (13), (14)-a student may view the contents of his record in the Rec ords Office with a member of the professional staff. If a student feels the information contained in his record is inadequate or inaccurate he may file corrections for inclusion in the record. These shall be reviewed and either approved or rejected by the Dean of Students or a member of his staff. The decision of the Dean of Students or a member of his staff shall be sub ject to review of the Student-Faculty Judiciary if the student wishes. If such corrections are validated, they shall supersede the corrected parts of the record which in turn, shall be destroyed. If they are not validated, they may, at the discretion of the Office of the Dean of Students be included in the record but shall not supersede any other part of that record. (20) Membership Lists The University shall not make membership lists of student organizations. It shall, for purposes of communication, record only the name of the faculty adviser and such officers of the organization as are necessary for this pur pose. ENDORSED: Associated Students of Michigan State University, January 1968 University Student Affairs Committee, March 1968 APPROVED: Vice President for Student Affairs, March 1968 RESIDENCE HALL ROOMS, POLICY ON ENTERING (Administrative Ruling) 1. Subject to the conditions hereafter enumerated, advisory staff shall not enter a stu dent's room without permission of a resident thereof unless some condition exists that constitutes a threat to the safety or well-being of the occupants of the building. *Any revision in this policy statement due to the change in the legal age of m ajority will be announced after January 1, 1972, the date of effect of the lowering of the age of majority to 18 ye a rs of age. 69 • 2. Advisory staff are not to physically search a room They may ask a resident to open drawers, doors, etc., but it is up to the resident to do so, or refuse. Drawe r space, luggage, and other space specifically designated for an individual student shall be opened only by that student. 3. When a member of the advisory staff has reason to believe that students in a room are violating a University regulation, it is advisable that, before seeking entrance to the room, he get another staff member to accompany him. 4. If a staff member enters a room through the permission of a resident, and if he views the substance of a violation of a regulation to be present, i.e., firearms, al cohol, animals, etc., he may remove such objects to the head adviser 's office with out the permission of the owner. After the removal of such an object he shall file a disciplinary report with the appropriate office. 5. If a staff member enters a room in the belief that a threat to the safety or well being of the building's occupants does exist, and such danger is connected with chemicals, explosives, weapons, or other items that could cause serious personal in jury, he should, if possible, contact the Department of Public Safety for assistance. The same procedure is prescribed if the danger involves assault, mayhem or other acts constituting possible jeopardy to the person. 6. For purposes of safety, sanitation, and general upkeep the University reserves the right to maintain and make repairs in residence hall rooms anytime during the school year. Management staff may enter any room for the above purposes whether the room's occupants are present or not. In c ases of emergency, and for the above purpose, management staff may enter a room, in the presence or absence of the room's occupants, at times other than regular working hours. 7. Between terms, residence hall rooms are exclusively the proper ty of the University, and not of the student, even though the student plans to return to the same room the following term. During these periods the University reserves the right to inspect, maintain and make repairs in residence hall rooms. Further, the University reserves the right to replace damaged or obsolete furniture and to remove, without the own er's permission, any objects or materials which constitute a violation of University regulations or which, in the judgment of the staff, constitute a safety or sanitation hazard. 8. Between terms, when maintenance staff are inspecting, cleaning and repairing rooms the University shall exercise reasonable care with respect to the loss or theft of personal equipment belonging to students. Beyond exercising reasonable care, how ever, the University cannot assume responsibility for items of a p ersonal nature that are damaged, lost, or stolen. - Department of Residence Hall Management - Vice President for Student Affairs -July 1967 SAFETY (All-University Policy) It is the desire of the Board of Trustees of Michigan State University to conserve the human resources of the University by prevention of accidents to University per sonnel, students, and visitors which may cause property damage, injury, or loss of life. Humanitarian motives impel the enunciation of the University policy on accident pre vention. It is the policy of Michigan State University to prevent accidents in work, class, and other activities which the University supervises, is responsible for, or sponsors. Each person, regardless of official or unofficial status, who assumes or is assigned re sponsibility for the work or activities of others is administratively responsible for their safety during such work or activities. Investigation of accidents to University personnel 70 and students during work, class, or sponsored activities is the responsibility of the per son whose job it is to supervise the person injured. It is the intention of the University that there shall be compliance with safe prac tice standards which are a matter of professional knowledge and with official codes and regulations. Each department is responsible for the establishment and ·preservation of safe conditions and safe practices within the area of jurisdiction of the department. - Board of Trustees In compliance with this policy, each student organization is responsible for the es tablishment and preservation of safe conditions and safe practices within its area of activity and for the prevention of accidents to members and guests. Questions regard ing safety standards, codes, and regulations including those standards pertaining to decorations, seating, food sanitation, and accident prevention should be directed to the Office of Safety Services of the University Department of Public Safety, Quonset 103, 355-2171. SIGNS (Ordinance 31.00) . .. No person shall erect or otherwise display, except on bulletin boards erected by Michigan State University, any sign or poster advertising or otherwise calling at tention to any person or activity of the students or staff of Michigan State Univer sity. (Student organizations should contact the Division of Student Activities regard ing exceptions to this provision.) ... No person shall efface, alter, tamper with, destroy or remove any sign or in scription on any property governed by the said Board . . . . It shall be unlawful for any person to attach any sign or poster to any property other than a bulletin board governed by said Board. (Information regarding permission to erect A-frames and sandwich boards outside of campus buildings is available in the Division of Student Activities, 101 Student Services Building. The size may not exceed 3' x 5'.) SMOKING (Ordinance 32.00) ... Smoking is hereby prohibited: .. . In barns and farm buildings except where specifically approved for smoking by the director of the Department of Public Safety; ... ln and adjacent to all buildings used primarily for storage of combustible materials and/or flammable liquids; provided, however, that all buildings and areas other than classrooms shall be clearly posted as "No Smoking" areas. SOCIAL REGULATIONS (Student Group Regulation) Individuals a. Guests in Women's Residences Allowing guests in women's residence halls and sorority chapter houses between the closing hour (see page 42 for information regarding closing hours) and the of ficial opening provides an opportunity for coeds to experience a more equitable liv ing situation without jeopardizing hall or house security. However, with this policy comes added responsibility. The responsibility of maintaining personal conduct in a manner which is in accordance with the policies and ordinances of Michigan State University falls to the individual residents of the hall or sorority house. An added responsibility falls to those electing to have guests. They must act with considera tion and respect in regard to roommates and other concerned parties. It also is not the intent of this policy to condone premarital sexual intercourse or cohabita- 71 tion. Violations of these responsibilities shall be subject to judicial action, and re peated and consistent disregard and misuse of this policy . may be grounds for this policy's review and possible amendment. Policy Implementation and Rules ( 1) Procedures and policies for the establishment of a guest policy in women's resi dence halls between the official closing and opening hours shall be agreed upon by the governing council, head adviser, and manager. These procedures shall be set, and on file, for the residence halls in the Office of Residence Hall Pro grams, the Office of Residence Hall Management, and with the Residence Halls Association. (2) Procedures and policies for the establishment of a guest policy in sorority chapter houses between the official closing and opening hours shall be agreed upon by the chapter members, their alumnae adviser, Panhellenic Council and and the Panhellenic Council adviser. These procedures shall be set, and on file, for the chapter houses in the Division of Student Activities and the Office of Panhellenic Council. (3) Guests must have a specific escort between the official closing and opening hours. ( 4) A proposed guest policy shall be initiated by the governing council of an indi vidual living unit consistent with the established procedures for policy making. It is recommended that the living unit governing councils investigate and es tablish procedures and policies for the protection of roommate privacy. ( 5) The governing council shall be responsible for complying with the closing hours regulation. - Panhellenic Council - Women's Inter-Residence Council - Associated Students of Michigan State University - University Student Affairs Committee - Vice President for Student Affairs - April 27, 1970 b. Open House Policy An open house is an event by which a living unit can create a more desirable liv ing experience for the residents, and greater interpersonal relationships can be de veloped among students of both sexes. It is for these reasons that this policy exists; but with its existence, so must there exist an acceptance of responsibility on the part of the students. The responsibility of this policy rests upon the indi vidual who must maintain the element of academic privacy in the living areas, maintain his conduct in a manner which is in consideration of roommates or other concerned parties, and act in accordance with all policies and ordinances of Michi gan State University. Further, it is not the intent of this policy to condone pre marital sexual intercourse or cohabitation. Violations of these responsbilities shall be subject to judicial action, and repeated and consistent disregard and misuse of this policy may be grounds for this policy's review and possible amendment. Policy Implementation and Rules ( 1) Procedures and policies for open houses shall be agreed upon for the residence halls by the governing council, head adviser, and manager, and for all others by the governing council, adviser and the advisers in the Division of Student Activities. These procedures shall be set, and on file, for the residence halls in the Office of Residence Hall Programs, and the Office of Residence Hall Man agement, and the respective governing body. All others shall be on file with the respective governing body and the Division of Student Activities. 72 (2) A proposed open house shall be initiated and planned by the governing coun cil of an individual living unit consistent with the established procedures. It is recommended that living unit governing councils investigate and adopt pro cedures and policies for protection of roommates' privacy, and for escorting of guests to rooms. ( 3) The governing council shall be responsible for complying with all social regula- tions of the major governing groups. - Associated Students of Michigan State University - University Student Affairs Committee - Vice President for Student Affairs - November 1969 c. Visiting Hours ( 1) Designated public areas of residence halls, sororities, and fraternities are open to both sexes at any time provided: (a) The areas designated shall be agreed upon by the student governing group, management, and the adviser. (b) An individual living unit may set time limits if it desires. ( c) The student governing body shall assume reasonable responsibility for be- havior of students in these areas. - Panhellenic Council - Women's Inter-Residence Council - Associated Students of Michigan State University - University Student Affairs Committee - Vice President for Student Affairs - April 27, 1970 SPEAKERS POLICY, OUTSIDE (Student Group Regulation) The current policy pertaining to speakers invited to the campus by student groups was adopted by the Board of Trustees on December 14, 1962. This policy replaces the former policy of December 1960. General Policy It is the policy of Michigan State University to foster a spirit of free inquiry and to encourage the timely discussion of a wide variety of issues, provided that the views expressed are stated openly and, therefore, are subject to critical evaluation. Restraints on free inquiry should be held to that minimum which is consistent with preserving an organized society in which peaceful, democratic means for change are available. There fore, registered student organizations are encouraged to invite speakers to the campus subject only to the following provisions: 1. The speaker must not urge the audience to take action which is prohibited by the rules of the University or which is illegal under federal or Michigan law. Advocat ing or urging the modification of the government of the United States or of the State of Michigan by violence or sabotage is specifically prohibited. It is the responsibility of the student organization to inform speakers of these prohibitions. 2. Sponsorship must be by a student organization which has been registered under the general regulations approved by the appropriate University authorities. 3. For purposes of preserving a record of all such public meetings and/ or coordinating them with the calendar of other activities taking place on University property, the sponsoring organization must (a) make all arrangements for reservation of space with the appropriate University officials, and (b) complete a form to be furnished by the appropriate University office indicating, among other things, the subject to be discussed, the names of all speakers and the time and place of the meeting, the 73 form to be certified by the signature of the appropriate officer of the organization and the faculty adviser. All rules for administration of requests from registered stu dent organiza tions mus t conform to the "General Policy" stated above. It shall be the responsibility of the director of the Division of Student Activities to certify that all appropriate steps have been taken before the event is officially scheduled. (NOTE: The registration forms and information regarding the Outside Speakers Policy are available in the Division of Student Activities, 101 Student Services Building. ) Michigan State University Implementing Policy 4. Any student organization violating the provisions of this bylaw is subject only to the procedures and penalties applicable to students and student organizations that violate other University rules. 5. Public announcements concerning the speaker shall contain statements that clearly and accurately identify him. 6. At meetings dealing with controversial issues, ample time shall be allowed for questions and free discussion of the ideas presented. 7. The director of the Division of Student Activities of the Office of the Dean of Stu dents is responsible for establishing programs whereby organizations and their faculty advisers shall be informed about the University's policy on speakers. 8. The director of the Division of Student Activities, 101 Student Services Building, shall receive the speaker registration forms. STUDENT ORGANIZATION REGISTRATION POLICY (Student Group Regulation) 1. In order to exercise the privileges accorded to registered student organizations, a student group which is not a living unit organization must register with Associated Students of Michigan State University (ASMSU). 2. Registration shall be valid from the date of registration until the end of the fourth week of the succeeding fall term Student organizations must register each year. 3. Registered student organizations have the option of having an adviser(s). 4. To be registered, a student organization must file the following information with ASMSU: a. The name of the organization. b. The names and titles of the officers. c. The purpose of the organization. d. The name(s) of the adviser(s), if any . e. A constitution and/ or written statement providing that: ( 1) Only students registered with Michigan State University are officers and/ or voting members. (a) The Student Board of ASMSU, upon request of honorary and/ or profes sional societies, may waive this requirement so that Michigan State University faculty and administrative staff may be included as officers and/ or voting members. (2) No discrimination on the basis of race, creed, religion, or national origin shall exist within the organization. (NOTE: The registration forms are available in the Division of Student Activities, 101 Student Services Building.) 5. ASMSU must be notified of any change made in the original required information (as indicated in Section 4 above) presented to ASMSU within four weeks after an organization has instituted the change. 6. If the required information is not submitted, a group will be denied registration. 74 7. Registered student organizations may submit to ASMSU for informational purposes: a. Notification of national affiliations. b. Notification of dates and times and locations of regularly scheduled meetings. c. Notification of dates and times and locations of regular and special activities. 8. No organization may have its registration denied or suspended on the grounds of its beliefs, its goals, or its attitudes. 9. A student organization may have its registration suspended by ASMSU if: a. The organization is found guilty of submitting falsified required information. b. The organization is found guilty of violating an ordinance or written policy or regulation of Michigan State University or written policies of the Associated Students of Michigan State University (ASMSU). 10. The University may request ASMSU to suspend the registration of a student or ganization if: a The organization is found guilty of violating an ordinance or written policy or regulation of Michigan State University. b. The organization is found guilty of failing to discharge its financial obligations to the University. 11. Any or all parts of a decision by ASMSU to suspend the registration of a student organization may be appealed to the All-University Student Judiciary. 12. This policy shall go into effect on September 1, 1968. - Associated Students of Michigan State University - University Student Affairs Committee - Vice President for Student Affairs TELEPHONES (Ordinance 33.00) ... It shall be unlawful for any person to telephone any other person repeatedly for the sole purpose of harassing or molesting such other person or his family, whether or not conversation ensues . . . . It shall be unlawful for any person to use threatening, vulgar, indecent, obscene, immoral or insulting language over any telephone instrument or equipment. ... It shall be unlawful to summon, as a joke or prank or otherwise, without any good reason thereof, by telephone or otherwise, the police or the fire department or any public or private ambulance to go to any address where the service called for is not needed. WASHING VEHICLES (Ordinance 48.00) ... No person shall attach a hose to any University water supply for the purpose of washing non-University owned vehicles . . . . This does not prohibit the washing of vehicles through the use of a pail or similar container. WITHDRAWAL PROCEDURES AND POLICIES (Administrative Ruling) 1. Voluntary During a Term a. A student finding it necessary to withdraw from the University during a term must initiate the withdrawal procedure in the Office of Financial Aids and With drawals, 264 Student Services Building. b. Upon official voluntary withdrawal from the University, grades are assigned ac cording to the effective date of the withdrawal as follows: 75 ( 1) If before the middle* of the term, the withdrawal will be without grades. (2) After the middle* of the term, N will be given in courses in which the stu dent is passing at the time of withdrawal; 0. 0 if not passing. (3) After the end of the eighth week, Incomplete may be authorized in courses in which the student has completed all work to date and otherwise meets the conditions for receiving an Incomplete as given in the section entitled, Grading Systems, of the Schedule of Courses and Academic Handbook. c. In case of official withdrawal from the University, term fees are subject to the following refund policy. ( 1) Through the last day for adding courses, the full course fees and out-of-state tuition for the net credits dropped will be refunded. (2) After the last day for addirig courses and before the middle of the term, one half of the regular course fees and all of the out-of-state tuition for the net credits dropped will be refunded, i.e., the University will retain half the course fees. (3) After the middle of the term, no refund of course fees or out-of-state tuition will be given. (4) No refund will be authorized while a student is confined in the Michigan State University Health Center. (NOTE: The last day for adding courses-the first week of classes-and the date of the middle of the term are specified in the University calendar for each term in the Schedule of Courses and Academic Handbook. ) d. A student living in a residence hall should consult the manager regarding the policy on the refund of room and board. A student withdrawing during the last two weeks of any term will not receive a refund on room and board. e. A student living in an off campus organized living unit should consult the in f. dividual unit for policies regarding room and board refunds. If a student returns to Michigan State University the term following withdrawal, he cannot participate in early registration but must follow the regular registra tion procedure. If one or more complete terms of school are missed, the student must apply for readmission through the Office of the Registrar, 150 Administra tion Building. 2. Voluntary at Close of a Term There is no formal procedure for withdrawal at the end of a term, however, a stu dent living in University housing should notify the manager of the appropriate unit. 3. Unauthorized Withdrawal a A student who leaves the University during a term without obtaining an official withdrawal will be reported as having failed all courses. b. The withdrawal procedure will not take place automatically for the student who leaves campus because of illness, of either one's self or family member, but must be initiated by the student. If this cannot be done in person, it can be initiated by calling or writing the Office of Financial Aids and Withdrawals, 264 Student Services Building. c. A student who leaves the University without withdrawing properly forfeits any fees or deposits paid to the University. *The offic ial da te of the middle of the term is lis ted in the Unive rs ity calendar in th e Sched ule of Courses and Academic Ha nd booll. 76 - 4. Involuntary Withdrawal A student who is called into the Armed Forces during the term should present his orders for induction at the Office of Financial Aids and Withdrawals, 264 Student Services Building, for appropriate action. 5. Disciplinary Withdrawal If a student is dismissed for disciplinary reasons, grades of N will be given if pass ing at the time of dismissal; grades of 0.0 will be given if failing on the numerical system; NC on the CR-NC system. - Grading Policies, Assistant Deans, Academic Colleges - Refund Policies, Comptroller's Office 77 ind~ Absences: See Academic Requirements .... , ............. 32 Academic Action: See Academic Requirements .................. 32 Academic Council ................ 18 Academic Freedom for Students at Michigan State University. . . . . . . . 6 Academic Governance, University Committee .. . ................. 23 Academic Information ........... 8, 32 Academic Records: See Records. . 63-69 Academic Requirements ........... 32 Academic Senate ................. 18 Adding Courses: See Academic Requirements .................. 32 Address Change ................. 32 Alcoholic Beverages . . . . . . . . . . . 32-35 MSU Ordinances . . . . . . . . . . . . 32-33 Off Campus Living Units ......... 35 Residence Hall Policy ......... 33-35 State Law ..................... 33 Student Organizations ........... 35 All-University Events and Activities . 35 All-University Health Center Advisory Board .... . ........... 22 All-University Traffic Committee .... 22 Animals ........................ 35 An ti-Discrimination Judicial Board . . . . . . . . . . . . . . . . . . . . . 38-40 Anti-Discrimination Policy and Procedures . . . . . . . . . . . . . . . . . 36-40 Associated Students of Michigan State University (ASMSU) .... 18-19 Association of Collegiate Women (ACW) . . . . . . . . . . . . . . . . . . . . 13-14 Athletic Council ................. . 22 Attendance: See Academic Requirements .................. 32 Automobiles: See Motor Vehicles. 59-60 Banking Service . . . . . . . . . . . . . . . . . 8 Bicycles . . . . . . . . . . . . . . . . . . . . . 40-41 Board of Trustees ................ 1 7 Building, Lands, and Planning, University Committee ........ 23-24 Buildmgs .................... 31,41 Business Affairs, University Committee on .................. 24 Bus Passes, Campus. . . . . . . . . . . . . . 8 Bylaws of Academic Governance . . . . 6 Camping ..................... . . 41 Campus Bus Passes . . . . . . . . . . . . . . 8 Campus Mail-Campus Messenger Service .............. 42 Campus Maps . . . . . . . . . . . . . . . . . . . 6 Cars: See Motor Vehicles ....... 59-60 Center for Urban Affairs (CUA)..... 8 Cheating: See Integrity of Scholarship and Grades ............ . . 30, 56-57 Class Attendance: See Academic Requirements .................. 32 Closing Hours- University Residences ....... . ............ 42 Committee Against Discriminatipn .............. 36-38 Community Services- East Lansing . . . . . . . . . . . . . . . . . 8-9 Condition-of-enrollment Hold Cards ................. 51-54 Contracts, Housing .. ............. 42 Cooperative Living Units .......... 19 Council of Graduate Students (COGS) ............... 21 Counseling Center. . . . . . . . . . . . . . . . 9 Counterfeiting, Altering, and Copying ................ 30-31, 43 Credits: See Academic Requirements .................. 32 Curfew ..... . ................ ... 43 Curriculum Committee, University .. 24 Dean of Students, Office of ....... 9-10 Disorderly Assemblages or Conduct . . . . . . . . . . . . . . . . . . . 43-44 Distribution of Literature-Student and University Publications. . . . 44-46 Draft'Education .................. 10 Draft Information Center . . . . . . . . . . 8 Dress Regulations .... . ........ . .. 46 Drinking: See Alcoholic Beverages . . . . . . . . . . . . . . . . . 32-35 Driving Permits: See Motor Vehicles .............. 59-60 Dropping Courses: See Academic Requirements .. .......... . ..... 32 Drug Education Center (DEC). . . . . . 8 Education 415 ................... 10 Educational Opportunity Grants (EOG): See Financial Aid Programs . . . . . . . . . . . . . . . . . . 10-11 Educational Policies Committee, University . . . . . . . . . . . . . . . . . 24-25 Electronics Workshop-ASMSU ..... 12 Entering Residence Hall Rooms, Policy on. . . . . . . . . . . . . . . . . . . 69-70 Equal Opportunities Programs (EOP) ..... . ..... . ............ 10 Facilities and Services . . . 10, 31, 46-48 Faculty and Staff Telephone Directory . . . . . . . . . . . . . . . . . . . . . 6 Faculty Tenure Committee, University ................. .. . 25 Falsification of University Records ... 48 Fees and Tuition: See Academic Requirements .................. 32 Final Examinations: See Academic Requirements .................. 32 Financial Accounts-Student Organizations. . . . . . . . . . . . . . . 48-49 Financial Aid Programs . . . . . . . . 10-11 Financial Hold Cards .......... 51-54 Fmes, Library . . . . . . . . . . . . . . . . 58-59 78 Fines, Motor Vehicle: See Motor Vehicles ................... 59-60 Firearms . .............. ..... ... 49 Fires .......................... 49 Fraternities: See Interfraternity Council ................... . 19-20 Fraternity Brochure . . . . . . . . . . . . . . 6 Fraternity Rush Policy: See Interfraternity Council. . . . . . . . 19-20 Fund-raising Policy ............ 47, 49 General Student Regulations .... 30-31 Governing Groups: See Student Government ............ . .. . 18-21 Grading Systems: See Academic Requirements .................. 32 Graduate Education and Research .............. .... . . . 9 Graduate Rights and Responsibilities Document . . . . . . . 7 Grants: See Financial Aid Programs . . . . . . . . . . . . . . . . . . 10-11 Great Issues-ASMSU ............ 12 Guests in Women's Residences ... 71-72 Guide to Off Campus Living. . . . . . . . 6 Guns: See Firearms ............... 49 Health Center. . . . . . . . . . . . . 11, 49-51 Health Center Advisory Board, All-University .................. 22 Hold Card Policy .............. 51-54 Honors Programs, University Committee ................. ... 24 Hours, Closing .... . .............. 42 Housing Policy, Student ........ 54-56 Identification (ID) Cards .... ... 11, 56 Individual, The (General Student Regulation) ................... 31 Informational Publications . . . . . . . . 6-7 Insurance ........ . .......... 12, 56 Integrity of Scholarship and Grades . . . . . . . . . . . . . . . . . . . . 56-57 Intercooperative Council (ICC) ..... 19 Interest Area Organizations ...... . . 13 Interfraternity Council (IFC) . . . . 19-20 International Projects Committee, University .................... 25 Intramural Activities and Facilities .. 11 Judiciary Committee, Student-Faculty ................ 23 Judicial Hold Cards ........... 51-54 Judicial Programs . . . . . . . . . . . . . . . . 9 Lecture-Concert Series Advisory Council .... . .... . ... .. 22 Legal Aid-ASMSU ...... . ....... 13 Library Committee, University ..... 25 Library ................ 11-12, 57-59 Branches . . . . . . . . . . . . . . . . . . 11-12 Hours ........................ 11 Policies . . . . . . . . . . . . . . . . . . . . 57-59 Liquor: See Alcoholic Beverages . 32-35 Listening Ear, The . . . . . . . . . . . . . . . 9 Loans: See Financial Aid Programs . .. . .............. 10-11 Loitering: See Curfew ............. 43 MSU Health Center. . . . . . . . . 11, 49-51 Major Governing Groups . ... . ... ... 13 Man and Nature Bookstore- ASMSU ........ . . . . .. .. . . .... . 13 Men's Intramural Handbook. . . . . . . . 7 Michigan Clergy for Problem Pregnancy Counseling . . . . . . . . . . . 8 Michigan Higher Education Assistance Authority Loans: See Financial Aid Programs . . . . . . . . . . . . . . . . . . 10-11 Michigan State University Catalog . . 7 Michigan State University Graduate Study . . . . . . . . . . . . . . . . 7 Michigan State University Ordinances . . . . . . . . . . . . . . . . . . . . 7 Military Education Committee ...... 23 Mimeographing Service-ASMSU . . . 13 Mobile Sound Units: See Public Address Equipment .......... . .. 63 Molesting .. ......... .... ....... . 59 Money-raising Activities: See Fund-raising . .......... .. .... .. 49 Motor Vehicles ............... 59-60 Driving Permits .. .... ...... . ... 59 Motor Vehicle Violations- Appea~ ........... ..... .. .. . 60 Motor Vehicle Violations, Penalties and Fine Payments ... .. . . . . ... 60 Parking and Permits ............ 59 Registration . . ................. 59 National Defense Education Act (NDEA Loans): See Financial Aid Programs . . . . . . . . . . . . . . . 10-11 Off Campus Council (OCC): See Off Campus Student Association ...... 20 Off Campus Housing Office . ........ 12 Off Campus Housing Regulations: See Housing Policy. . . . . . . . . . . 54-56 Off Campus Student Association (OCSA) . .. ...... ...... .. ... ... 20 Office of Black Affairs . ... ....... . . 14 Officer Eligibility-Student Organizations . . .... ... . .... .... 60 Officers of the University ....... . .. 1 7 Ombudsman, Office of. . .......... . 12 Open House Policy: See Social Regulations .. .. ......... ... 71-73 Panhellenic Council (Panhel) .... 20-21 Parades and Processions .. ....... . 60 Parking: See Motor Vehicles . . .. . 59-60 Pets: See Animals ........ . .. ..... 35 Picnicking . . . . . . . . . . . . . . . . . . . . . . 61 Placement Bureau ...... . . .. . .... . 12 Popular Entertainment-ASMSU .. .. 13 Pregnancy Policy .............. 61-62 President, Office of ....... . .... . . . 1 7 Procedures-Selec tion for Committees . ... . ... ... ........ 26 Procedures-Student Regulations . . . . . . . . . . . . . . . . 26-27 Programming Organizations: See Student Organizations . ....... 13-14 Property: Los t, Stolen, or Abandoned .. . . . . .............. 62 Provost, Office of ........... .. .... 1 7 Public Address Equipment ........ . 63 79 Public Safe ty, University Committee on ..... ... . . . ... .. . . 24 Readmis sion: See Withdrawals . . . 7 5-77 Records - Academic and Student P ersonnel . . . . . . . . . . . . . . . . . . 63-69 Records and Identification ... . .. 30-31 Refund of Fees: See Withdrawals . 75-77 Regis tration - Motor Vehicles ... 59-60 Regis tration Withholds : See Hold Card Policy . ... .. .. .. . . .... . 51-54 Re sidence Hall Are a Dire ctors . . . . . . 9 Residence Hall Room Folder . . . . . . . . 7 Residence Hall Rooms, Policy on Entering. . . . . . . . . . . . . . . . . . . 69-70 Residence Hall Association (RHA) . .. 21 Revenue-Producing Proj ects Policy: See Fund-raising . . . ..... .. .. 47, 49 Safety ... . ... . . .... .. .... . . . 70-71 Schedule of Courses and Academic Handb ook .. . . . . ... . ... .. ...... 7 Scholarship and Grades .. . .. .. . . . . 30 Scholarships: See Financial Aid Programs . .. . ... . .. ..... . . . 10-11 Senior Class Council ... . . ... . ... . . 14 Signing Out and Signing In: See Closing Hours . . .. .. .... . .. ... . . 42 Signs . . ... ......... . . . .. . .... .. 71 Silk Screen Service-ASMSU . ..... . 13 Smoking ... . .. .. .. . .... ...... .. . 71 Social Regulations ... . . .. .. . . . . 71-73 Guests in Women's Residences . 71-72 Open House Policy . . . . . . . . . . . 72-73 Visiting Hours . .... . , . .. . .... .. 73 Solicitation: See Fund-raising . ..... . 49 Sororities: See Panhellenic Council . . .. .. ... .. . ... ..... 20-21 Sorority Brochure . . . . . . . . . . . . . . . . 6 Sorority Rush Policy: See Panhellenic Council ..... . .... 20-21 Sound Trucks: See Public Address Equipment . . . .. .... .. ........ . 63 Speaker's Policy, Outside ...... . 73-74 Student Activities, Division of . . . . . . 9 Student Advisory Group . . ... . .. .. . 23 Student Affairs Committee, University . ... . .. . ... . .. . .. 25-26 Student-Faculty-Administrative Committees ....... . ........ 21-26 Student-Faculty Judiciary Committee .. ... .. . .. . . . . . .. ... 23 Student Government ... . .. ... . . 18-21 Student Government Services ASMSU . . . . . . . . . . . . . . . . . . . . 12-13 Student Leadership Seminar: See Education 415 . . ... . .... .. .. . . . 10 Student Motor Vehicle Regulations: See Motor Vehicle s· .. .. .. . ... . 59-60 Student Orga niz a tions . . . . . . . . . 13-14 Stude nt Organiza tion Registration Policy . .................... 74-75 Student Personnel Records: See Records . . . . . . . . . . . . . . . . . . . 63-69 Student and Unive rsity Publications: See Distribution of Literature .. 44-46 Student Regulations, Procedures . 26-27 Telephones ...... . .. ... ... . ..... 7 5 The Lis tening Ear . . . . . . . . . . . . . . . . 9 This Is Michigan State University . . . 7 Traffic Appeals: See Motor Vehicles ... . .... ... . ... . . .. 59-60 Traffic Committee, All-University . .. 22 Travel Service-ASMSU . . ... . ... . 13 Union Board . . .. . .... . . ... ...... 14 Union Building .. . .... . ... . . . . . .. 14 United Student Aid Program: See Financial Aid Programs . . . . . . . 10-11 University Committee on Academic Governance . .. ... . . . . . 23 University Committee on Building, Lands and Planning . . . . . . . . . . 23-24 University Committee on Business Affairs .... ... . .. . .. .... . .... . . 24 University Committee on Honors Programs . .. · .. . .... . . . ..... · ... 24 University Committee on Public Safety . ... . . .. ......... . , .... . 24 University Curriculum Committee . .. 24 University Educational Policies Committee . . . . . . . . . . . . . . . . . 24-25 University Facilities, Materials and Service . . . ... ...... . . 12, 31, 44-45 University Faculty Tenure Committee . .. . . . . . . . .......... 25 University International Projects Committee .. .. ... ..... ....... . 25 University Library Committee . .. .. . 25 University Student Affairs Committee . . . . . . . . . . . . . . . . . 25-26 Veterans' Guidance Center . .. .. .... 14 Vice President for Student Affairs . ..... ...... ... 17-18 Visiting Hours: See Soda! Regulations . . . . .... ... .. . .. 71-73 Volunteer Programs . . .. ... . . ... .. 14 Washing Vehicles . . . . . . . . . . . . . . . . 7 5 Withdrawal Procedures and Policies . . . . . . . . . . . . . . . . . . . . 7 5-77 Women's Intramural Handbook .. . . . 7 Work-Study Program: See Financial Aid Programs . . . . . . . . . . . . . . . 10-11 80 Michigan State University Supp lement t o t he Student Handbook, l9?l-?2 Effective January l, l9? 2 The following changes in regulations and policies have been made subsequent to the Michigan Age of Majority Act of 1971 (Public Act 79), which lowered the age of majority to 18 effective January 1, 1972. Only the revised portion of each policy or regulation is printed here. reference is given for the complete policy or regulation as contained in the Student Handbook. In each case, page ALCOHOLIC BEVERAGES (p. 32-35) State Law (The Michigan Legislature has not completed the revision of specific State Statutes regarding alcohol as of this print ing.) The Michigan Age of Majority Act of 1971 (Public Act 79) reads, in part, as follows: Sec. 2. Notwithstanding any other provision of law to the contrary, a person who is 18 years of age but less than 21 years of age when this act takes effect, and a person who attains 18 years of age thereaf ,ter, is deemed to be an adult of legal age for all purposes whatsoever and shall have the same duties, liabilities, responsi bilities, rights and legal capacity as persons heretofore acquired at 21 years of age. Sec. 3. This act supersedes all provisions of law pre scribing duties, liabilities, responsibilities , rights and legal capacity of persons 18 years of age through 20 years of age different from persons 21 years of age, including but not limited to the following enumerated public acts: Sections 436.33, 436.33a and 436.33b of the Compiled Laws of 1948. Sections • • . 750.14la .•. of the Compiled Laws of 1948. University Residence Hall Alcohol Policy a. The possession and consumption of alcoholic beverages within the residence hall shall be restricted to those persons 18 years of age or older. MOTOR VEHICLES, p. 59-60 2. a. Freshmen, unless married, physically disabled, or residing off campus, and first year Agricultural Technology students are prohibited from possessing or operating a motor vehicle on campus except as noted in the current Student Motor Vehicle Regulation. All other students may operate duly registered motor vehicles on the campus subject to this regulation. PREGNANCY POLICY, p. 61-62 ..• If the coed is unmarried and under 18, the matter of whether her parents should be notified also shall rest with her physician. RECORDS, p. 63-69 Student Personnel Records--Graduate and Undergraduate (7) (c) A student's disciplinary record may be released to members of the faculty and administrative staff of the University i f such information is necessary in the discharge of their respective responsibilities. A student'i disciplinary record shall be released to other sources only with the written consent of the student, except that if the student is under 18 years of age, his parents may be notified of any action taken. (16) (b) Information concerning withdrawals, except as noted in Section (14) of this policy, may be re leased to faculty and administrative staff if such information is needed in the performance of their respective responsibilities. Such information shall not be released through the Office of the Dean of Students to any source without the written consent of the student except that parents shall be notified if the student who withdraws is under 18 years of age.