STUDENT HANDBOOK Michigan State University 1979-80 STUDENT HANDBOOK Michigan State University 1979-80' I Student Activities Division Vice President for Student Affairs and Services MICHIGAN STATE UNIVERSITY VICE PRESIDENT FOR STUDENT AFFAIRS ANO SERVICES EAST LANSING • MICHIGAN • 48824 STUDENT SERVICES BUILDING Dear Students, ·Faculty and Staff: This book is published to inform you of the University's regulations and procedures, and your rights and responsibilities. Upon admission to the University, a student is expected to follow those regulations established by the Univer sity to regulate student conauct, as well as to meet those academic requirements specific to the student's academic program. The Michigan State University Catalog' and the Schedule of Courses and Academic Handbopk 2 are the appropriate references for specific -academic polides and requirements. This book contains those rules which govern student conduct in general, specifically the General Student Regulations, student group regulations, administrative rulings and all-University policies. There exist, in addition to these rules, a set of MSU Ordinances established by the University's Board of Trustees to govern the conduct of all persons on University property. Those ordinances most applicable to students are included here. The entire list of ordinances is contained in Michigan State Univer sity Ordinances 1974' . Students are expected to be aware of the regulations contained in this book, and are re sponsible for following them. Students have established rights as well as responsibilities. 'Two documents, approved by the Board of Trustees, were created to define the scope of student rights and responsibilities: they are Academic Freedom for Students at Michigan State University and Graduate Rights and Responsibilities. Both documents are printed in tota1 in this book. Wit~in the University governance structure there exist procedures for student representation in both the legis lative and judicial branches. Included in this book are brief explanations of the legislative process, and major leg islative bodies, as well as the judicial process, and major judicial bodies. Within the text , of that explanation the appropriate references which contain the complete descriptions of the bodies and processes discussed are cited. The regulations, codifications of rights and responsibilities,. and rules of legislative and judicial procedure con tained herein have evolved through administrative, faculty and student effort in varying degrees, and represent the current perception of the balance between maximum freedom and necessary order. Any individual might well dif fer with this perception. Such disagreement is entirely appropriate. The system herein outlined functions best when continually infused with fresh perceptions, perceptions which use the thought and experience of previous legis lative and judicial participants as background information. The contents of this book are not imbued with divine wisdom. Often, they in fact represent the outcome of hard won compromise. Individuals who perceive flaws in the system benefit Qiemselves and the system best by contributing their own insights, seeking to establish their own principles, and encouraging others to do the same. It is true that practical concerns often influence the outcome of legislative and judicial decisions. It is also true that no governance ·system can long survive without a foundation of ideals to guide it, and no set of ideals can long remain viable without incorporating new information, and without submitting itself again and again to examination and challenge. It is my hope that you will find this publication prepared by the Student Activities Staff helpful in your ex periences at Michigan State University. Sincerely, Eldon R. Nonnamaker Vice President for Student Affairs and Services 'Available in two parts-Academic Programs and Description of Courses-$ LOO and $ ~ . 50, respectively, at the M SU Bookstore in the basement of the International Center, and at the Union Store, first floor, Union Building. •Available free from the Office of the Registrar, 150 Administration Building. •Available for reference only in the Office of the Secretary of the Board of Trustees, ~Administration Building. . 3 Table of Contents LEGISLATIVE AND JUDICIAL PROCEDURES ACADEMIC FREEDOM FOR STUDENTS AT MICHIGAN ST ATE UNIVERSITY GRADUATE RIGHTS AND RESPONSIBILITIES REGULATIONS INDEX 5 11 23 31 68 Judicial Programs Office 5 The processes for the establishment and adjudication of regulations governing student conduct are set forth in Academic Freedom for Stt;tdents at Michigan State Uni verstty. Based on the principle of student involvement, there is both a specific legislative process and a compre hensive judicial system which govern undergraduate stu dents. To the extent that interest motivates personal in volvement, there continue to be broad avenues for student participation in the governance process. THE LEGISLATIVE SYSTEM Michigan State University maintains two levels of regu lations applicable to student conduct, all of which require student approval. In addition, there are rulings estab lished by administrative offices and policies and ordinances established by the Board of Trustees. The proced:nres through which the various regulations and policies are enacted are outlined below. General Student Regulations - These regulations form the basic code of conduct for all students. The approval pro cedure (see Figure One) involves students, faculty, ad ministration and the Board of Trustees. Authority for ,es tablishment of such regulations is found in the Bylaws of the Board of Trustees: "The Board may make or may delegate through the President to the faculty the author ity to make reasonable rules and regulations for the pur pose of maintaining the health, safety, good order, har mony and discipline of students .... " 1 1 References for further information: a. Academic Freedom for Students at Michigan State University, Article 5 ' b. Bylaws for Academic Governance, . .Articles 4 and 5 c. Bylaws of the Board of Truitees, Article VIII Figure One: General Student Regulations Proposal for initiation or amendment may be made by any student governing body or the University Commit tee on Student 'Affairs. +, , University Committee on Student Affairs - Approves ' or rejects proposal. + Academic Council - Accepts proposfll or refers it bac,k to University Committee on Student Affairs with recommendations for change. If proposal is re turned to Council, Council accepts or rejects. Propotal forwarded through Office of the President. t Board of Trustees - Proposal becomes operative upon approval. Student Group Regulations - Student groups may estab lish regulations to govern student conduct within student groups through the procedures shown in Figure Two. ASMSU, the undergraduate student government, receives proposals from major governing groups and student or ganizations. ASMSU then makes recommendations to -the Vice President for Student Affairs and Services who acts on behalf of the University administration. References for fu~her information: a. ASMSU Constitution and Code of Operations 6 ' I b. Academic Freedom for Students at Michigan State University, Article 5 c. Major governing group constitutions d. Living unit constitutions Figure Two: Student Group Regulations Proposal for initiation or amendment may be made by any registered student organization, living unit govern ing body, major governing group or the Student Board of ASMSU . . 1 + Living Unit- \Yhen proposal affects living I units it is forwarded here for recommen -l- dations. ~ + Major Governing Group - When proposal has been ref erred to living unit it is forwarded here for review and recommendation. Student Board of ASMSU - Reviews and recommends * any changes. Vice President for Student Affairs and Services - Ap- proves or refects proposals. Note: House and hall rules may be established for indi vidual living units. Such rules are not printed in this book but are available from the governing bodies or the- staff advisors of the living units. Administrative Rulings - Administrative offices within the University are, by practice, delegated authority through the President by the Board of Trustees to establish proce dures which will ensure their effective functioRing. Often an office will submit such proposals for review and rec ommendations of a student"faculty advisory committee or a standing committee of the Academic Council. (The Aca demic Council structure is described in the Bylaws for Academic Governance.') Such bodies serve as sources of community opinion and may recommend changes or ad ditions to administrative rulings. Final decisions, however, rest with the administrative office. References for further information: a. Bylaws for Academic Governance, Article 2 b. Bylaws of the Board of Trustees, Articles IV, VI All-University Policies - Policy statements are developed to define and prescribe broad areas of institutional con cern. For example, the Anti-Discrimination Policy and Procedures (p. 37) addresses the relationship between the University and its students and employees; the Motor Vehicles policy (p. 56) states requirements and prohibi tions regarding student possession and operation of motor vehicles on campus; and the Housing Policy (p. 53) speci fies the on-campus living requirements for students. Such policies are established by the Board of Trustees. They may be adopted following univerSity-wide discussion and endorsement, may result from recommendation by some internal office or committee or may be initiated and en acted by the Board itself. References for further information: Bylaws of Board of Trustees, Article VIII MSU Ordinances - The Board of Trustees is granted au thority by the constitution of the State of Michigan to 'Available from the Secretary of the Faculties, 10 Linton Hall. • legislate ordinances governing the conduct of all persons on University property. These ordinances are law, viola- , tions of which are misdemeanors and adjudicated through the courts. The legislative process need not involve any one except the Board of Trustees, although in practice the administration contrjbutes its advice and relevant stu dent-faculty committees may also be consulted. References for further information: a. MSU Ordinances b. Bylaws of the .Board of Trustees, Article XI Academic Regulations - This handbook does not include matters of academic policy, program and degree require ments, and the like. Such regulations are available in the following sources: a. MSU Catalog - Academic Programs b. MSU Catalog - Description of Courses c. Schedule of Courses and Academic Handbook : In addition to consulting these sources, students should contact the academic department of their major prefer ence for specific program requirements. THE JUDICIAL SYSTEM Michigan State University does not currently have a single· unified judicial system. Rather, there is an undergraduate judicial structure, a graduate judicial structure, and a num ber of other judicial or quasi-judicial bodies with special ized jurisdicitions. All judiciaries, however, operate with an essentially common purpose and philosophy, i.e., to con tribute to ·the protection of an environment for learning. Although specific procedures vary from one structure or judiciary to another, virtually all operate in a manner de signed to assure due process. The focus of most of the overview which follows is on the undergraduate judicial system established with the adoption of the report on Academic Freedom for Students at Michigan State University in 1967 with amendments approved by the Board of Trustees in 1971 and 1977. Stu dents with interest in learning more about the judiciaries are encouraged to review pages 16-20 and 27-28, and con sult the resources listed. What Does a Campus Judicial System Do? It is a relatively common assumption that a judicial system would exist to provide means for deciding whether or not a regulation has been violated and, if so, what action should appropriately be taken. It may not be an equally common assumption, however, that a judicial system would exist to protect student rights - against infringement ·by other students, by faculty or administrators, by groups, or the University itself. The MSU campus judiciaries gen erally provide for both. The undergraduate judicial sys tem for example, provides for consideration of challenges to regulations or administrative decisions alleged to be in consi~tent with fundamental student rights outlined in the Academic Freedom Report. In addit~on, there is provision for considering allegations that legislative bodies or offi cers have acted inconsistently with their respective con stitutions. It is through performance of these £unctions, as well as through consideration of alleged violations of regu lations, that the judicial system seeks to maintain that very delicate balance between maximum freedom and necessary o.rder so fundamental to the protection of an environ,ment for learning. Structure and Organization of the System The structure and organization of the undergraduate judi Cial system is outlined in the chart which follows. The chart indicates the composition, method of selecting mem bers, jurisdiction, and decisions available at the 9-ifferent levels. Also shown are routes of appeal and referral. The decision of a lower judiciary may be appealed to the next higher judiciary with final appeal being to the Vice President for Student Affairs and Services. Only those decisions by the Student-Faculty Judiciary which are of a disciplinary na ture, however, may be appealed to the Vice President. Any judiciary may waive jurisdiction over a particular case and refer it to a higher or lower judiciary. In addition, a living unit may waive all judicial responsibility to its major gov erning group. (Most living units in the current system have done this, partially a result of regulation changes within the jurisdiction of the living units.) Relation$hip of the Judicial System to Campus Governance Legislation anQ adjudication are two separate functions of campus governance, although interdependent for their validity and effectiveness. Each needs the other for sup port and criticism. The judicial system is structured on the principle that legislative a~thority· requires judicial re sponsibility. Accordingly, there is provision for a judiciary body . to parallel each legislative body, depending upon it for provision of members and having corresponding j,uris diction. All-student judiciaries are established in general through the Academic Freedom Report, but they are de fined more specifically in the constitution of the student governing: bodies whose jurisdiction they share. For ex- ' ample, composition of the All-University Student Judiciary and the selection of its members are determined by the Constitution of the Associated Students of Michigan State University. Thtt Student-Faculty Judiciary, the highest judiciary established in the Academic Freedom Report, is also provided for in 'the Bylaws of the Academic Council, which is the highest governing body of student and faculty membership. Jurisdictions Jurisdictions of the various judiciaries are determined on the basis of constituencies and categories of regulations. Students are held accountable for behavioral expectations set forth in dul¥ established regulations regarding indi vidual and group conduct. Faculty and administrators are held accountable in that their .policies and decisions can be challenged by a stu dent who believes a policy or decision to be inconsistent with the principles outlined within the guidelines of the Academic Freedom Report. Each judiciary has furisdiction over the constituency of the corresponding legislative body. For example, Student Faculty Judiciary is the only body within the undergrad uate judicial structure which may hear challenges to the decisions of faculty or administrators, as well as alleged violations by students. 7 Jurisdiction: I. Falsification of records II-. Academic dishonesty III. Readmission from non-academic suspension IV. Challenge of substances of a regulation or administrative decision V. Appeals of lower judicial body's decisions and of administrative decisions of a disciplinary nature Jurisdiction: I. Individual violations of All U niversity reg1,1lations 00 II. Constitutionality of actions by student governing groups, organizations or their representatives III. Violations of ASMSU constitution or regulations of student organizations IV. Conflicts between student groups V. Appeals and referrals from lower judiciaries MICHIGAN STATE UNIVERSITY UNDERGRADUATE JUDICIAL STRUCTURE VICE PRESIDENT FOR STUDENT AFFAIRS AND SERVICES STUDENT-FACULTY JUDICIARY Composition & Selection: APPEAL 4 students recommended by AUSJ, appointed by Student Board of ASMSU, 2 year terms. 7 faculty recommended by Committee on Aca- -demic Governance, appointed by University President for 3 year terms. I secretary, ex-officio, appointed by Vice Pres ident for Student Affairs and Services. APPEAL or REFER ALL-UNIVERSITY STUDENT JUDICIARY Composition & Selection: 11 students recommended by _AUSJ, appointed by Student Board of ASMSU for I year term. I advisor from staff of Vice President for Stu- dent Affairs and Services. A. Warning B. Warning probation C. Disciplinary probation D. Suspension I MAJOR GOVERNING GROUPS ~ ~ c Panhel ICC LIVING I UNITS APPEAL or RE . --- I RESIDENCE HALLS I ..-1 F~RA_TE_R_N_IT-IES~l I SORORITIES I 1..-c-o--o-Ps~I . Decisions: I. Not guilty II. Guilty ~·Warning B. Warning probation C. Disciplinary probation D. Suspension E. Other Decisions: I. Not guilty II. Guilty Composition: Determined by governing group Jurisdiction: I. Croup violations IL Individual violations when jurisdiction is waived by living unit Decisions: Same as living unit judiciaries; RHA Judiciary may issue warning probation or disciplinary probation, or it may take limited other action. Jurisdiction: Individual violators of house 1 and hall rules or major governing group regulations (many units have waived jurisdiction) Composition: Determined by living unit · Decisions: I. Not guilty II. Guilty A. Warning B. Living unit probation ( 10 day limit) Processes and Procedures Disciplinary cases. The fundamental rules of due process are prescribed through the Academic Freedom Report and are required at all levels of the undergraduate judicial structure. Operational procedures vary somewhat among judiciaries. The essential steps of the disciplinary process are as follows: A. Any member of the University community may ini tiate a complaint against an undergraduate student. Reports of alleged violations of living unit or major governing group regulations are made to the chief administrative officer of a living unit, in a residence hall the head advisor. Reports of alleged violations of all-University regulations or policies are made to the area director, who acts as administrative officer on behalf of the Vice President for Student Affairs and Services Office for students living in his/her area. An area director is designated for students liv ing off-campus as well as those on-campus. B. The student is notified by the appropriate adminis trative officer that he/she is accused of violating a regulation and is requested to meet with the admin istrative officer. In the subsequent conference, the student may: I) admit to the allegation and request, in writing, that the administrative officer take ac tion; 2) admit to the allegation and request a hearing by a judiciary; or 3) deny the allegation, in which case the student is automatically referred to an ap propriate judiciary for a hearing. It should be noted that, as a· matter of practice, if the student fails to meet with the administrative officer, the case is also referred to the appropriate judiciary. C. Upon the student's request, the administrative offi cer may take whatever ac.tion seems appropriate. Ad ministrative actions are usually in keeping with the range of actions available to the judiciary. at the same level but are not restri<;:ted to these. The stu dent is informed in writing of . the administrator's decision, and that the decision may be appealed .to the Student-Faculty Judiciary. · Substantive cases. A different process is followed in hear ing substantive cases in which a regulation or an admin istrative decision is alleged to be inconsistent with the guidelines established in the Academic Freedom Report. The general procedures employed are as follows: A. Student submits a request for' a hearing in which he/she must specifically cite those sections of the Academic Freedom Report he/she believes to have been violated and provide a brief statement of argu ment. A student need not be in violation of a regu lation in order to challenge. B. If the judiciary believes that the appeal has merit (e.g., it falls within the judiciary's jurisdiction, it is not frivolous) a copy of the appeal is sent to the party responsible for the decision or regulation and a written response is requested. C. After considering both the request for a hearing and the response, the judiciary may do one of the fol- lowing: I. Accept the request for a formal hearing · 2. Reject the request 3. Invite the parties to discuss the matter informally with the judiciary D. Hearings are conducted as follows: I. Hearings are open 2. Both the appellant and the respondent may be accompanied by counsel from the student body, faculty or administrative staff of the University · 3. Each party is given thirty minutes to present his/her case ' - 4. Each party is given ten minutes for rebuttal 5. Parties direct all remarks and questions through ' the chairman 16. Members of the judiciary may ask questions dur ing the hearing E. The judiciary considers the matter in closed session D. If a judicial hearing is to be conducted a student ac and makes a ruling. cused of a violation is entitled to: I. Written notice 72 hours prior to a hearing, . stating: a. Time and place of the hearing b. Charges, of sufficient particularity to enable the student to prepare his/her defense c. Names of witnesses 2. Appear in person and present his/her defense a. Call witnesses in his/her behalf b. Be accompanied by counsel of his/her choice from among the student body, faculty or staff of the University c. Ask questions of the judicial body or witnesses d. Refuse to answer questions 3. Elect not to appear a. Absence to be noted without prejudice b. Hearing to be conducted in student's absence 4. An expeditious hearing 5.. An explanation of reasons for any decision 6. Notification of his/her right to appeal F. Parties to the case are notified of the judiciary's find ings, and ;ill opinions are made public in an appro priate manner. There is a community expectation that if a regulation or administrative decision lis found to be inconsistent with the Academic Freedom Report the changes necessary to bring about con sistency will be made. Compliance is gained pri marily on the basis of "good faith." A ruling of the judiciary that finds no inconsistency serves to re inforce the validity of the regulation or decision. '-In addition to the regular procedures just described, a student may request expedited consideration of urgent cases in which it is alleged that a regulation or adminis trative decision threatens immediate and irreparable in-· fringement on student rights as defined in the Acade'mic Freedom Report. If in the opinion of the chairman the request has merit, a preliminary hearing will be called be fore a panel of the judiciary. The panel may decide to request the administrator or administrative office to post pone or withdraw action pending a full hearing on the case. 9 Other Judicial Bodies Several judicial bodies within the University have special areas of jurisdiction and may or may not have a direct link with the undergraduate system described above. · A. College and departmental hearing committees have original jurisdiction over a student complaint that his/her academic rights have been violated by a faculty member. Composition and procedures of such committees vary. Decisions at the departmental level may be appealed to the college committee. College level decisions may be appealed to the Student Faculty Judiciary, whose decision is final. College and departmental committees may also hear studei;it complaints concerning the quality of instruc tion. DecisiOns on complaints of this kind, however, may not be appealed beyond the college committee except to the dean of the college, who may ask that a given case be reconsidered. (Consult respec tive departmental or college office.) B. The Student Traffic Appeals Court is an autono mous, all-student body, provided for under the AS MSU Constitution .. The court has jurisdiction over summons issued by the Department of Public Safe ty for violation of the Student Motor Veh,icle Regu lations. The first appeal is received in writing and considered by a panel of justices. A second may be made by appearing in person before the entire court. There is no further appeal. Student Motor Vehicle RE\gulations are recommended by an All-University Trame Committee (student-faculty membership) · and are approved by the Board of Trustees. A fine struc ture for violations is provided within the vehicle regulations. (Consult ASMSU Constitution and Code of Operations, or the S.T.A.C. Office, 331 Student Services.) C. The Anti-Discrimination Judicial Board is coordi nated through the Office of Human Relations. It is composed of three undergraduates and one gradu ate student, three faculty members, one representa tive each from the administrative-professional staff and the labor employees, and two representatives of the MSU Employee Association, with an ex officio secretary from the Department of Human Re lations. The Board has jurisdiction over violations of the University policy against · discrimination based on race, creed, ethnic · origin, sex, age, political per suasion, or sexual preference. It may hear complaints filed by students, faculty members, or employees. Parties involved in anti-discrimination proceedings have unrestricted choice of counsel. The Board may specify the actions that must be taken by the charged individual or •organization to remedy a vio lation. Intent is to remove the effects of discrimina tion rather than to punish violators. Decisions of the Anti-Discrimination Judicial Board are reviewed by the President of ·the University. (Consult the Anti Discrimination Policies and Procedures, page 37, or the Department of Human Relations.) D. Graduate Judicial Structure. A completely separate ju9icial structure is provided for adjudicating cases brought by and against graduate students in the areas of: 1) academic rights and responsibilities; 2) professional rights and duties of graduate assistants; 3) professional rights and duties of other ,graduate students; and 4) University regulations. Judiciaries are provided for at the departmental, college . and University levels. Each judiciary is composed of an I equal number of ·faculty and student members with a faculty member serving as chairman. Decisions available including warning, probation with specific stipulations, and dismissal from the student's aca demic program. (Consult Graduate Rights and Re sponsibilities, page 23 or the Council of Graduate Students Office, or the Office of Advanced Grad~ate Studies.) ' E. Employment Hearing or Grievance Proceciures in clude those for students, the faculty, the adminis trative-professional personnel, the- unionized clerical technical employees, and the unionized hourly em ployees. (Students consult tl1e Student Employment Policy Manual or the Student Employment Office.) 10 • Academic Freedom for Students at ' Michigan State University ARTICLE 1 ! Student Rights and Responsibilities at Michigan State University ' ARTICLE 2: Academic Rights and Responsibilities of Students , ARTICLE 3: Student Records at Michigan State University ARTICLE 4: Judicial Process ARTICLE 5: Regulations Governing Studen·t Conduct ' ARTICLE 6: Student and University Publications ARTICLE 7: Procedure for Amending and Revising This Document , ARTICLE 8:. General Recommendations 11 HISTORY OF APPROVAL Original Document Amendments ARTICLE 2 Section 2.1.4 I Section 2.3 ARTICLE 4 Section 4.3.2 ARTICLE 5 Total revision ARTICLE 6 Total revision ARTICLE 7 Total revision Academic Council Academic Senate Board of Trustees I University Committee on Student Affairs (UCSA) Student Board of ASMSU Academic Council Board of Trustees Amendment ~ffective UCSA Student Board of ASMSU Academic Council Board of Trustees Amendment effective Student Board of ASMSU UCSA Academic Council Board of Trustees Amendment effective UCSA Student 'Board of ASMSU Academic Council Board of Trustees Amendment effective , UCSA I Student Board of ASMSU Academic Council Board of Trustees Amendment effective UCSA Student Board of ASMSU Academic Council Board of . Trustees Amendment effective I ' 12 January 10, 1967 February 28, 1967 March 16, 1967 April 11, 1977 April 19, 1977 May 31, 1977 June 24, 1977 June 24, 1977 March 3l, 1970 April 1, 1970 May 12, 1970 June 18, 1971 June 18, 1971 February 1, 1977 February 28, 1977 May 31, 1977 June 24, 1977 June ,24, 1977 March 31, 1970 April J, 1970 May 12, 1970 June 18, 1971 June 18, 1971 April 8, 1970 April 17, 1970 May 12, 1970 Febmary 19, 1971 Juliy 1, 1971 February 8, 1971 February 9, 1971 March 2, 1971 April 16, 1971 April 16, 1971 FOREWORD The foreword is not a part of the document that follows. It s.upplies, however, a necessary perspective for inter preting the document. The present emphasis on student rights at Michigan State University must be understood against the social and his torical background of the University itself. When, more than a century ago, the people of Michigan established this institution on the land-grant principle, they framed a new conception of the role of the univer sity in American life. A land-grant university is a trusteeship of intellect in the service of society. It gathers society's creative and criti cal powers and uses them in order to liberate all of so ciety's other powers. That is the special character that has caused the land grant university to become one of the great transforming agencies of the American scene. When it honors its com mission, it acts I}ot for its own sake, not for the sake of the academic community, but for the sake of society be yond the acader;ny. All members of the academic commu nity - enact trustees, administration and faculty alike - a trust of which society beyond the university is the proper beneficiary. The real significance of this document, as we believe, is not that students have acquired rights, but that they have explicitly been made party to our social trust. The respon sibility which lies upon the administration and the faculty the university, continues. They remain guardians of charged with preserving in it the genius of scholarship and the conditions of inquiry which society has enti:usted to their care. PREFACE The Faculty Committee on Student Affairs prepared this report after an extensive and intensive review and study of the University's rules and structures relating to aca demic freedom for students. The report recommends guidelines which represent the Committee's attempt to identify rights and duties of students in regard to conduct, academic pursuits, the keeping of records, and publica tions. It proposes structures and procedures for the formu lation of regulations governing student conduct, for the ~terpretation and amendment of the guidelines, for the adjudication of student disciplinary cases, and for chan neling to the faculty and administration student complaints and concerns in the academic area. The report also con tains recommendations on a number of important related subjects. \Ve wish to caution against one possible kind of misinter pretation of our recommendations. In some respects, what we propose represents major changes in. present policies, structures, and procedures. But that is not true of all of our proposals: In some important respects, our recom mendations simply make explicit what has long been un derstood and practiced at Michigan State University. Although the Committee's study centered on academic freedom for students, we have made no attempt to formu late a general and abstract definition of that term, or to explain it in an interpretive essay. Instead we have di rected · our energies to the formulation of an operational definition and concrete application of the concept. This report identifies rights and duties of students and provides for them a carefully prescribed system of substantive and procedural due process; and we submit these guidel/pes, structures, and procedures as a testament of the Com mittee's concept of academic freedom for students. - Faculty Committee on Student Affairs ARTICLE 1 Student Rights and Responsibilities at Michigan State University 1.1 Michigan State University is a community of schol ars whose members include its faculty, students, and ad: ministrators. The basic purposes of the University are the enlargement, dissemination and application of knowledge. The most basic necessity for the achievement of these . purposes is freedom of expression and communication. Without this freedom, effective sifting and testing of ideas cease and research, teaching, and learning are stifled. Knowledge is as broad and diverse as life itself, and the need for freedom is equally broad. Yet absolute freedom in all aspects of life means anarchy, just as absolute order means tyranny. Both anarchy .and tyranny are antithetical to the purposes and necessities of the University. There fore, the University always must strive to strike that bal ance between maximum freedom and necessary order which best promotes its basic purposes by providing the environment most conducive to the many faceted. activ ities of research, teaching, and learning. 1.2 Each right of an individual places a reciprocal duty upon others: the duty to permit the individual to exercise the right. The student, in his status as a member of the academic community, has both rights and duties. Within that community, the student's most essential right is the right to learn. The University has a duty to provide for the student those privileges, opportunities and protec tions which best promote the learning process in all its aspects. The student, for his part, has duties to other mem bers of the academic community, the most important of which is to refrain from interference with those rights of others which are equally essential to the purposes and processes of the University. 1.3 The University cherishes many values, modes of thought and standards of behavior that are better taught by example, persuasion, social pressure, and rewards than by the threat of penalties. Regulations goyerning the ac tivities and conduct of student groups and individual stu dents should not be comprehensive codes of desirable .con duct; rather, they should be limited to the prescription of procedures for meeting the practical, routine necessities of a complex community and to the prohibition or limita tion of acts which cannot be tolerated because they seri ously interfere with the basic purposes, necessities and processes of the academic community, or with rights es sential to other members of that community. 1.4 The student is not only a member of the academic community; he is also a citizen of the larger society. As a citizen, he retains those rights, protections and guaran tees of. fair treatment which are held by all citizens, and the University may not deny them to him. The enforce ment of the student's duties to the larger society is, how ever, the responsibility of the legal and judicial authorities duly established for that purpose. 13 1.5 To protect student rights and to facilitate the defini tion of student responsibilities at Michigan State Univer sity, the following guidelines are established: 1.5.01 All regulations shall seek the best possible recon ciliation of the principles of maximum freedom and neces sary order. 1.5.02 There shall be no regulation unless there is a demonstrable need for it which is reasonably related to the basic purposes and necessities of the University as stipulated herein. 1.5.03 To the maximum extent feasible, students shall participate in formulating and r~vising regulations govern ing student conduct. 1.5.04 All regulations governing student conduct shall be made public in an appropriate manner. 1.5.05 Every regulation shall be as brief, clear and spe- cific as possible. · 1.5.06 · Wherever rights conflict, regulations shall, to the maximum extent feasible, permit reasonable scope for each conflicting right · by defining the circumstances of time, place and means appropriate to its exercise. I.5.01 Regulations relating to communication of ideas shall encourage the competition of ideas. 1.5.08 Procedures and penalties for the violation of regu lations shall be designed for guidance or correction of be havior rather than for retribution. 1.5.09 Penalties shall be commensurate with the serious ness of the \offense. Repeated violations may justify in creasingly severe penalties. 1.5.10 There shall be clearly defined channels and pro cedures for the appeal and review of: a. The finding of guilt in an alleged violation of a regulation. b. The reasonableness, under the circumstances, of the penalty imposed for a specific violation. \ c. The substance of a regulation or administrative de- cision which is alleged to be inconsistent with the guidelines in this document. d. The fairness ·of the procedures followed ·in the origi- nal adjudication. 1.5.11 Every regulation shall specify to whom it applies and whether responsibility for compliance lies with indi viduals, with groups, or with both: 2.1.2 ,It is the instructor's role to encourage free discus sion, inquiry and expression among his students in their quest for knowledge. He should hold before them the best scholarly standards of his disciplin_e. He shquld conduct himself in keeping with the dignity of his profession. He should adhere closely to his proper role as intellectual guide and counselor. He should foster honest academic conduct and evaluate his students fairly and accurately. He should respect the confidential nature of the relation ship between instructor and student. He !>hould avoid ex ploitation . of students for private advantage and should acknowledge significant assistance from them. He should protect students' rights as defined herein. 2.1.3 The establishment and maintenance of the proper relationship between instructor and student are funda mental to the University's function, and require both in structor and student to recognize the rights and responsi bilities which derive from it. The relationship between in structor and student as individuals should be founded on mutual resl?ect and unqerstanding; it assumes a common dedication to the educational process. If problems arise in this relationship, whether on matters personal or on matters concerning instructional materials and methods, both student and instructor should attempt to resolve them in informal, direct discussions as between well-intentioned, reasonable persons. 2.1.4 To identify and define the academic rights and responsibilities. of students at Michigan State University, the following guidelines are established: The Responsibility of the Student 2.1.4.1 The student is responsible for learning the con tent of a course of study according to standards of per formance established by the faculty. 2.1.4.2 The student's behavior in the classroom shall be conducive to the learning process for all concerned. The Academic Rights of the Student 2.1.4.3 The student sh~ll be free to take reasoned ex ception to data and views .. offered in the classroom, and to· rese,rve · judgment about matters of opinion, without fear of penalty. 2.1.4.4 The student has a right to a course grade that represents his instructor's good-faith judgment of the stu dent's performance in the course. (A lack of good faith may be e'stablished by proof that a grade was based partly or entirely on considerations irrelevant to the assessment of the student's performance in the course.) ARTICLE 2 Academic Rights and Responsibilitise of Students 2.1 Preamble and Guidelines 2.1.1 The freedom andl effecti~eness of the educational process · depend upon the provision of appropriate condi tions and opportunities for learning. The responsibility to secure, respect and protect such opportuni~es and con ditions is shared by all members of the academic com munity. The primacy of the faculty's role and its unques tionable centrality in the educational process must be recognized. The primary intellectual purpose_ of the Uni versity - is the its intellectual content and integrity - responsibility of the faculty. 2.1.4.5 The student has a right to protection against im proper disclosure of information concerning his grades, ' views, beliefs, political associations, health, or character which an instruct.or acquires in the course of his profes sional relationship with the student. 2.1.4.6 The student has a right to accurate and clearly stated information which enables him to determine: · a. The general requfrements for establishing and main b. taining an acceptable academic standing; :ijis own academic relationship with the University and any special conditions which apply; c. The graduation requirements for his particular cur riculum and major. 14 2.1.4.7 The student has a right to be governed by edu cationally justifiable academic regulations. 2.1.4.8 Departments and colleges must provide clearly defined channels for the receipt and consideration of stu dent complaints relative to academic rights violations (as hereinabove defined). 2.1.4.8.1 Student complaints relative to violations of aca demic rights must be initiated with the department wher ever that is apprt>priate or otherwise at the lowest feasible administrative level. If the complaint is not resolved at the depart 2.1.4.8.2 ment level, either party may appeal to the college, and if the matter is not resolved at that level, to the Student Faculty Judiciary. 2.1.4.8.3 All appeals must be filed within ten days fol lowing receipt of a hearing board disposition. Disposi tions are held in abeyance if a matter is in appeal. 2.1.4.9 Faculty shall have final authority and responsi bility for course C'i versity's officers and employees, (2) exchanged between non University agencies, or (3) exchanged between students. All students are encouraged to · inform their Resi dent Assistant of prolonged absences of more than 24 hours so they may be reached in case of an emergency. - Residence Halls Associations - Associated Students of Michigan State University - Vice President for Student Affairs and Services - February 7, 1973 CONTRACTS, HOUSING I. For those students residing in Michigan State Univer sity residence halls, the Residence Hall Contract is a requirement of the Board of Trustees. The contract in dicates the services provided by the Department of Residence Halls and states the conditions by which the resident agrees to abide in order to maintain good standing as a hall resident. Once the student moves in to a residence hall, the contract becomes effective and remains in effect for the balance of the academic year. Students should consult the Hall Manager for informa tion and policies regarding the housing contract. ' 2. A student living in an off campus organized living unit should consult the individual unit for informa tion and policies regarding housing contracts, COUNTERFEITING, ALTERING AND COPYING (Ordinance 15.00) ... No person or persons with intent .to injure or defraud shall falsely make, forge, manufacture, print, reproduce, copy, tamper with, or alter, any writing, record, document 41 or identification used or maintained by Michigan State University. . . . No person or persons shall knowingly possess, display or cause or permit to be displayed any writing, record, document or identification form used or maintained by .Michigan State University knowing the same to be ficti- tious, altered, forged, counterfeited or made without . proper authority. .. . No person or persons without proper authority shall knowingly possess, make, or cause to be made, any key, card, or unlocking device, to operate any lock or locking mechanism used or maintained by Michigan State Uni versity. (In addition see General Student Regulations 5.00 and 6.00, page 33.) CURFEW (Ordinance 21.00) . .. No minor who is 16 years of age or younger shall be in or upon any public street, alley or park within the con fines of ·Michigan State University between the hours of 10 p.m. and 7 a.m. unless accompanied by a parent or guardian, or person delegated by such parent or guardian, . or where the minor is upon an errand or other legitimate business directed by his parent or guardian. . . . Any person of the age of. 17 years or over assisting, aiding, abetting, allowing, permitting or encouraging any child under the age of 17 years to violate the provisions of the above section shall be in violation of this Ordinance. DISORDERLY ASSEMBLAGES OR CONDUCT (Ordinance 16.00) . . . No person or persons shall, without authorization, assemble together anywhere on the campus for the pur pose of creating any noise or disturbance, riot, raid, or other improper diversion, or assemble in a manner which obstructs the free movement of persons about the campus or · the free and normal use of University buildings and facilities, or prevents or obstructs the normal operations of the University . . . . No person or persons shall disrupt the normal opera tion of any properly authorized class, laboratory, seminar, examination, field trip or other educational activity . of the University. . . .. No person or persons shall disrupt the normal use of any campus building or area which has been assigned or scheduled through appropriate channels for educational or extracurricular activities. Included within, but not Jim- . ited to the foregoing, is the use of appropriate buildings or areas for dramatic or musical presentations, lectures, athletic events, military exercises, orientation meetings, registration, commencement ceremonies, and placement activities. . . , No person or persons shall use public address equip ment, bullhorns, or other methods of sound amplification anywhere upon the campus except through written ap proval in advance by the Secretary to the Board of Trustees. ... No person or persons shall disrupt the normal activ ity or molest the property of any person, firm or agency while that person, firm or agency is carrying out the pro visions of a contract or agreement with the University. . . . No unauthorized person or persons shall enter upon the playing area of any athletic contest or exhibition while said contest or exhibition is in progress . . . . No person or persons shall project or drop any ob ject which could cause injury, damage or interference in the spectator or playing area where any athletic contest or exhibition is conducted. . .. No person shall enter or attempt to enter into any dance or social, athletic, theatrical or other public event without a ticket of admission to such event when such tickets are required, or enter or attempt to enter contrary to any established rules or qualifications for eligibility for attendance at such events as provided by the sponsors. No person ineligible to attend such events shall loiter about the premises where such an event is being held. . . . No person or persons shall enter any steam tunnel, mechanical room or boiler room unless required to do so in the proper performance of their assigned duties. . (In addition see General Student Regulation 7.00, page 33.) DJSTRIBUTION OF LITERATURE The right of students to express opinions and communi cate ideas in writing is viewed by the University as funda mental, subject to regulation only with regard to the manner of distribution, and the identification of the author. For this reason, the over-riding principles governing stu dent publications are contained in the document codifying student rights and responsibilities, Academic Freedom for Students at M~chigan State University, specifically in Arti cle 6, entitled "Student and University Publications.'' The entire text of this artide is printed 9n pages 20 through 2l, and should be referred to at this point. In addition to the stipulations in Article 6, there exists a regulation governing the di~tribution of materials (not exclusively student publications) within campus residence halls .. This regulation follows. Distribution of Material in Residence Halls (Student Group Regulation) I I. Mailbox distribution Material may be placed in University residence hall mailboxes provided it qualifies as one of the following: a. U.S. mail . b. Campus mail with student's name and room num-, her. c. Material from head resident adviser, residence hall programs, management, area managers, hall gov ernment or Residence Halls Association (RHA). d. Registered student organizations, living unit or ganizations, major governing groups and ASMSU, if the material carries the student's name and room number. RHA is excepted from this provision . e. Material presented to the desk receptionist if the material has the student's name and room number. (This is to be understood as communication be tween individuals, not ·mass distribution.) · The above procedures are to protect all the occupants · of the halls from mass distribution of material that is generally not of interest to the majority of the occu pants; to protect the privacy of the individual; and to facilitate a method of circulation which is feasible and effective. 2. Free-will, pick-up distribution . Mass distribution of materia\, on a free-will, pick-up basis, may be accomplished in the University residence halls at the designated distribution center. Any Uni versity or student group or organization may distribute at this center, provided the nam~ of the individual or individuals responsible for the material appears on the item to be distributed. If the organization or group is registered or has obtained a charter, the name of the organization shall appear on the material. This ma terial may be removed after three days of exposure. Any petitioning or leafleting within the halls which requires the use of hall space requires the permission of that hall government, manager, and head adviser. Halls which have no organized; functioning govern ment refer jurisdiction to RHA, the area manag~r, ·and the area director. 3. / Door-to-door distrib;ution ·.The following guidelines were adopted by Residence Halls Association on September 26, 1973, on an interim basis and was updated on June 11, 1975. Solicitation and Distribution: Solicitation for non revenue producing purposes and distribution of ma terials for non-revenue producing purposes shall be permitted in residence halls subject to the following regulations: a. Person-to-person solicitation and distribution of materials for non-revenue-producing purposes is prohibited within residence hall cafeterias and in cafeteria lines. b. Solicitation and distribution is prohibited at any time that the residence hall is not officially open. c. Solicitators and distributors must sign in at the reception desk of a residence hall ·and specify the period of time they intend to be in the hall. d. All individuals are subject to hall escort and visita- tion policies. . e. Solicitors and distributors must observe the wishes of residents who post their rooms, "No Solicitors or, Distributors." f. The for.egoing restrictions are designed solely to protect the privacy of residents and to maintain building security. They are not to be considered as prohibiting or discouraging solicitation for non revenue-producng purposes in the residence halls. g. Aside from enforcement of the foregoing restric- · tions, residence hall staff shall in no way prohibit legitimate solicitation or distribution for non-reve 'nue-producng purposes, censor materials to be dis tributed, or other\vise interfere with individuals . or groups engaged in such activity. 4. Commercial distribution No advertising for _commerci~ and/or non-University interests shall be permitted, other than regular United States mail fully addressed with the student's name and room number. 5. Bulletin boards ' a. All notices and ptiblicity for recognized and ·au thorized stl' :ent organizations ·(registered student organizations, living unit . organizations, major gov . erning ·groups, and ASMSU) to be post.ed in resi dence halls shall be cleared through the Office of Residence Hall Programs, 338 Student Services Building. b. All other notices or publicity shall be cleared by the head adviser. A blanket approval may be is sued by the manager of residence halls or the Office of. Residence Hall Programs. c. No advertising for commercial interests will be permitted. d. Size of notices and publicity shall not exceed 12" x 18". e. Each individual residence hall shall have final authority to make exceptions in regard to its policy of bulletin board maintenance. 6. Violation of this policy a. Any student in a University residence hall who does not comply with this policy will be referred to the student's head adviser. The head adviser may refer the student to the hall judiciary if deemed necessary. b. Any other student will be referred to the Office of the Vice President for Student Affairs and Services. c. Any individual outside the University community who does not comply with this policy will , be re ferred to the proper authorities. 7. Revisions Any revision of· any part of this policy must be ap proved by Residence Halls Association, the Office of Residence Hall Programs, the Department of Resi dence Hall Management, and the University Com mittee on Student Affairs. - Residence Halls Associations - Residence Hall Programs - Residence Hall Management ~University Committee on Student Affairs - Vice President for Stude,nt Affairs and Services -February 27, 1973 (In addition see General Student Regulation 6.00 and 7.00, page 33.) FACILITIES AND SERVICES, UNIVERSITY ' I. All-University Policy for Use of Michigan State Uni- versity Facilities and Services, Exclusive of Residence Halls, Food Stores and Kellogg Center, by Students; and for Revenue-Producing Projects of Students (Stu dent Group Regulation) a. Use of Facilities and Services (1) All registered student organizations, living unit organizations, major governing groups, and As~ sociated Students of Michigan State University (ASMSU) ar~ to be allowed to use University facilities · and services. In addition, individual students and/ or unregistered student groups having written permission · from ASMSU: and the Division of Student Activities and upon ' 43 certification of financial responsibilty, are to be allowed to use University facilities and services. The activity for which a 1 facility is requested cannot physically conflict with other previously scheduled events or interfere with basic ongoing facility requirements. (2) All events and meetings held on University property or in University facilities which are not "for members only" shall be deemed pub lic meetings open to the University community and any member of that community shall be to race, admitted without discrimination as creed, religion, national origin, sex, or sexual orientation. Meetings and events which are "for members only" must be so designated when facilities are requested. In addition, the organization must have a record of the individual members prior to requesting facilities and may invite only the pre-determined membership to the meeting or event. (3) Security measures for public meetings shall be routinely cleared through and approved by the Department of Public Safety. Should security procedures, as determiil'ed by the Department of Public Safety, result in more than routine security costs, the additional costs shall be as sumed by the group sponsoring the event. In the event that the sponsoring group contests the ruling of the Department of Public Safety as requiring excessive precautions, the group may appeal the ruling under Section 4.3.4.5 of Academic Freedom for Students at Michigan State University. h. Revenue-Producing Projects (1) For the purposes of this policy, all activities in volving the collection of money by student groups are defined as revenue-producing proj ects. Revenue-producing projects include the selling of printed materials, -political materials, student-produced goods, student-provided serv ices, the selling of tickets and/ or charging ad mission to public activities or events, the solicit ing of voluntary contributions, 'and the selling of other goods and services. (2) Only registered student organizations, living unit organizations, major governing groups, and ASMSU may conduct revenue-producing proj ects on campus. (3) All revenue-producing projects must be regis 'tered with ASMSU and the Division of Student Activities except: (a) Revenue-producing projects in which only the membership of the sponsoring regis tered student .organization or living unit organization is solicited. (b) Sales of student and University publications. (This shall be in accordance with the guide- . lines established in Academic Freedom for Students at Michigan State University. These guidelines are on pages 20-21 of this book.) 44 · • (4) The following guidelines are established and apply to all revenue-producing projects rnn ducted on campus: (a) The date, location, and a brief description of the revenue-producing project must ac~ company the registration w~ich must be signed by the sponsoring organization's pre siding officer. This signature will indicate the sponsoring organization's approval of said project. (NOTE: The Activity Planning Form that is to be used for registration of this information is available in the Division of Student Activities, 101 Student Services Building.) (b) The sponsoring organization assumes all re sponsibility for conducting a revenue-pro ducing project in compliance with the or dinances, written policies, and regulations of Michigan State University. tickets is prohibited (c) The establishment of booths and/ or door to-door solicitation for the purpose of sell ing literature, publications, goods and serv ices, and in any classroom building. An exception to this shall be made for those events held in classroom buildings which require a ticket · or admission charge for admittance or solicit a voluntary contribution. In these instances, the sale of tickets or the collection of the admission charge, or the solicitation of the voluntary contribution may take place at the approximate time of the event and 'in the area of the classroom building desig nated for the event. (d) The establishment of booths and/ or tables for selling literature, publications, permitted goods and services, and tickets, and the solicitation of voluntary contributions is per mitted in the main concourse of the Union Building and in the lobby of the Interna tional Center. (e) Revenue-producing projects ·conducted on campus, outside of campus buildings, may not interfere with the use of streets, side walks, and building entrances or classes, and other organized educational activities. (f) Organizations may be required to pay a standard service charge only for any addi tional University services that might be re quired because of .the revenue-producing project. The decision. to assess such charges may not be based on the method of collec tion of revenues, the purpose of the reve nue-producing project, or the nature and.for composition of the. sponsoring group. c. Conferences Requests for faciliti'es for conferences or meetings which extend beyond individuals in this Univer sity, such as district, regional, or national confer ences, must be registered with ASMSU and the Division of Student Activities. Procedures for reg istering such requests have been developed jointly by ASMSU and the Division of Student Activities and are available in the Division of Student Ac tivities, 101 Student Services Building. d. Violations of this policy The sponsoring organization(s), officers of the spon soring organization(s), and/ or individuals involved ' · in an alleged violation of this policy may be re ferred to the appropriate judiciary-All-Univer ~ity Student Judiciary or University Graduate Ju diciary. - Associated Students of Michigan State University - University Committee on Student Affairs - Vice President for Student Affairs and Services - Secretary of the Board of Trustee.s --:, May 17, 1971 2. Use of Space in . Residence Halls (Student Group · Regulation) · Residence halls at Michigan State University have been designed to include multipurpose space for academic, social, cultural, governmental, and recreational pro grams. Residence hall space is primarily for the use and benefit of those students who reside in residence halls during a regular academic term (which is de fined as the first day of hall opening through hall Clos ing for that term). For this reason, the recognized governing body of a hall or its authorized representa tive, the manager, and head advisor/ hall director are responsible for the granting of permissic;m to use space in that haJI. (The manager and head advisor/ hall di rector will assume all responsibility if a student gov ernment does not exist in a given hall.) These three groups should not become simply a booking agent, but should recognize that through their responsibility for reserving hall space they can provide hall residents with opportunities for an expanded range of experi ences and involvement: This responsibility includes both educational and financial considerations which extend beyond the mechanics of booking rooms. Fur thermore, this responsibility must include a concern for the safety ·and security of the residents and the hall. a. General Guidelines for Space Use (1) Initial contact for the approval and booking process for use of classrooms, kivas, lounges, conference rooms, dining rooms, and similar space, outside of regularly scheduled day and evening classes within a particular hall is ini tiated by contacting one of the three gmups the head advisor / hall necessary for approval - directer, the hall manager, or the hall student government. In this initial contact the steps in the approval and booking process specific to the particuliu hall will be explained. (2) The hall student government, head advisor/ hall director, . an.cl hall manager shall develop and have available copies of its ·specific policy for use of space within that particular hall. It shall include: (a) procedures for obtaining approval and reg istration for use of space. (b) the means and procedures for covering la- · bor, set-up and clean-up co~ts ; the method of financing; the collection of deposits, if 45 applicable; and the assessment of damage charges to the person and/ or the group making the booking. (c) a list of groups that have automatic ap proval to book specific facilities for meet ings through the manager's office for' the purpose of making booking regularly sched uled meetings more expedient. These groups . could located include academic groups within the hall, residential colleges within the hall, hall governments, advisory staff, management and possibly other groups as appropriate. (d) a· list of the facilities in the hall which are available and any limitations on the use of each facility which are appropriate includ ing fire safety limitations. (e) a list of the specific groups in a given hall that qualify as "within-hall groups" as de fined in Section 2.b. (f) a statement about "other groups" as de fined in Section 2.b. of this policy. This statement will allow for an individual hall to restrict its space based on such consid erations as the size of the group, al<'ohol use, and the nature of the activity. (g) a statement which indicates the closing hours for events. All events or activities held within the living area are expected to end at hall colsing- 12:00 midnight, Sun day through Thursday and 1:00 a.m., Saturday and Sunday mornings. However, halls may identify specific facilities outside the living area which could be used for events continuing past closing. Such events may be planned only by "within-hall groups." The facilities for such events must be in locations which result in no disturb ance to residents in the living areas. If such facilities can be identified in a given hall and agreed upon by hall government, the head advisor/ hall director, and the man ager, a proposal for such an after-hours pol icy should be forwarded for examination and approval by the Area Director and Area Manager. Su~h a proposal should also contain explicit expectations for the way in which the hall escort policy will be main tained during such events without exces sively overburdening the night receptionist. It would include, furthermore, a stipulation that such events will end promptly at the agreed upon closing time at the initiative of the residents planning" the event and without the need for intervention by ad visory staff. Subsequent to approval of such a policy, only the head advisor/ hall direc tor, hall manager, and hall government will need to give. approval for a given event . . (11) procedures to be taken against a group which violated agreements or policies gov erning the use of residence hall space. (i) other, as may be appropriate to each indi vidual hall. (3) Carpeted dining rooms may be used for dances if a suitable floor covering is provided to pro tect the carpeting. If damages to carpeting occur as a result of dances or any other activ ity, the use of dining rooms for such purposes will be ~iscontinued. (4) Food service, cleaning, set-up, and similar serv ices must be secured through the hall man ager. Listed below . are general guidelines and exceptions to these guidelines may be made . by the hall manager according to limitations of that particular hall or the requirements of a given event: (a) Events requiring food service need two weeks advance notification after approval is obtained and booking procedures com pleted. (b) Events requiring special set-up or mainte nance need one week advance notification after approval is obtained and booking pro cedures completed. (c) Events requiring no special set-up need three working days advance notification after approval is ootained and booking procedures completed. (5) Since approval for use of residence hall facili ties must be made jointly by the hall govern ment, the head advisor/hall direcfor, and the hall manager, any one of the parties may veto the use-of a hall facility by any group. Such an action should be based upon a sound rationale: for example, a group which failed to fulfill its obligations in the past might be disallowed any further use of space. Primary responsibil ity for such decisions exists at the hall level and any dissatisfaction with such a decision should be discussed, first, at the hall level. An appeal is possible, but not to be considered routine, if a group thinks it has been treated unjustly. An appeal board consisting of the area director, area manager, and RHA desig nate can be convened by contacting one member. (6) Any event involving the collection of funds shall comply with the All-University Policy for Use of Michigan State University Facilities and Services, exclusive of Residence Halls, Food Stores, and Kellogg Center by Students; and for Revenue-Producing Projects of Students (see pages 43-44 of this Handbook) and with Ordinance 30.00 regarding selling and adver tising (see page 50 of this Handbook). Only those organizations specifically enumerated in these policies shall be eligible to collect funds ' for any event. (a) All student revenue producing events fall under the 1 jurisdiction of ASMSU, RHA, and the Student Activities Office. Such events must be registered with the Student Activities Office priOr to seeking hall space. (Information on procedures for registration of revenue projects is available in the Of fice of Student Activities, 101 Student Serv ices Building.) (b) Granting perm1ss1on to use hall space for such revenue producing events remains the responsibility of the hall government, head advisor/hall director, and hall manager. (7) Any group · requesting use of space in a resi dence hall for an event which involves the use of alcoholic beverages must also secure registra tion and approval for the event under the guidelines of the University Residence Hall Al cohol Policy (see pages 35-36 of this Hand book) and the alcohol policy of that hall in which the event will be held. (8) Advertising for any event must follow estab lished procedures (see policy for Distribution of Material in Residence Halls, pages 42-43, Fund raising and Revenue-Producing Projects, page 50; and Signs, page 61). (9) Any petitioning or leafleting within the halls which requires the use of hall space requires the permission of that hall government, man ager, and head advisor/hall director. Halls which do not have an organized, functioning government defer jurisdiction to RHA. (See also: Distribution of Material in Residence Halls, pages 42-43, and Guidelines for Cam paigning, Canvassing, and Petition Drives on the Michigan State University Campus, avail able in the Student Activities Office, 101 Stu- · dent Servipes Building.) (10) Once space is approved for an All-University event/meeting to be held in residence hall fa cilities it shall be deemed a public meeting or event open to the entire University commu nity. Any member of that community shall be admitted without discrimination due to race, creed, religion, nat~onal origin, sex, or sexual orientation. Similarly, any activity, event, or meeting approved for a house, hall, or com plex shall be open to their members of the spe cific community without discrimination. Exceptions to the above such as special meet ings or events which are "for members only" must be so designated when facilities are re quested and advertised as such. In addition, the organization must have a record of indi vidual members prior to requesting facilities ' and may invite only the pre-determined mem bership. (11) Formally scheduled classes should be conducted in facilities scheduled for that purpose unless prior approval fQr change is obtained from the academic department, the Office of Space Utilization, the hall man'ager, the hall govern ing body, and the heaC:l advisor/ hall director. (12) Should the need for special academic services occur, (i.e., testing, tutoring, help sessions, or make-up classes) prime consideration should be given to making such space available. (13) Groups which fail to adhere to the responsibili ties outlined in this polic:y or specific hall poli cies may be denied future use of space. How ever, before disciplinary /administrative action can be taken against a group, the basic tenets of due process must be followed. 46 " (a) The group shall be informed in writing that they are accused of space use policy violations. The disciplinary I administrative process may be initiated by either the hall government, the manager oi: the advisory staff. (b) The group shall have the opportunity to defend itself against the alleged accusa tions to a committee comprised of represent atives of the hall government, management and advisory staffs. If an allegation is not contested by the group, the decision of the hall government, management and advisory staff becomes effective. (c) The group shall be informed, in writing, by the hall government, management and ad visory staff of any disciplinary I administra tive action being taken against it. Specific restrictions or sanctions should be detailed and included in the written notification. (d) Final appeal may be addressed to a com mittee comprised of the Area Director, Area Manager and RHA representative. (e) RHA, RHPO, and Management will keep a list of groups not adhering to the respon sibilities outlined in this policy and will make such information available, upon re quest, to the halls. b. Use of Space by Within-Hall Groups The following guidelines as well as the general guidelines shall apply to the use of space for stu dent groups within a particular hall. (1) Within-hall groups qualify for the use of resi dence hall facilities. Such within-hall groups €Ind activities include three major categories: . (a) an event or activity planned by the hall, house, or hall government and, 1) attended solely by residents of that hall, or 2) at tended by residents of that hall and their invited guests. (b) an event or activity planned and attended by a hall group, which has been formally Tecognized by the hall government, and that g:oup's invited guests. Hall groups which are so formally recognized are those which have received financial appropriations from the government, or have been formally ap proved and registered by the government (i.e., photography group, weightlifting group, Black Caucus, . radio station). Such groups should be listed in the space use policy of each hall. (c) an event or activity planned and attended by resident members of the residential col lege or academic unit housed within that hall and their invited guests. (2) Within-hall groups must assume responsibility for the meetings, events, or activities they plan. If a particular group does not have demon strated financial resources (i.e., a University account) a representative of that group must sign a statement agreeing to assume financial responsibility for any charges. (3) Within-hall groups may not sponsor activities of groups which fall under Section 2.c.; "other groups," thus giving the event "within-hall group" status and thereby circumventing the specific provisions of Section 2.c. which per tain to "other groups." (4) Charges for within-hall groups or activities are under the following guidelines. These proce dures differ from those for other groups out side the specific hall for two reasons: first, these residents have paid for the use of these facilities through their room and board; sec ond, these groups have recognized financial re sources available through the hall government. (a) Charges are not rental charges, but repre- sent additional labor, supplies, material, or repair costs required to accommodate the event. The unit manager, in conjunction with advisors and student government rep resentatives, determines whether or not vol unteer help can be accepte? to assist in set-up or clean-up. Care should be taken in planning events with respect to day, time, and location, so as to utilize all facilities to the best ad~antage with lowest possible labor costs. (b) Charges for set-up and clean-up are made if an event is presented for residents of a hall or complex and an admission, collec tion, or donation is accepted from partici pants. (c) Charges are made for any event sponsored for all students in residence halls or all University students regardless of whether the event is free or by paid admission. (d) Should an admission or donation be re quested solely for the purpose of · covering costs (not to raise funds) no charges other than for damages will be assessed, provided tickets are used and a statement of income and expenses for the event is presented by the government to the hall manager. If a profit is realized, charges will be assessed. (e) Charges will be made if additional labor is required to prepare the space for use the following morning. (f) Charges are made for the use of hall dining roo,ms where major set-up or cleaning is required. However, the following halls are entitled to one such event each term at no charge so long as the event is non-profit. (This is due to the lack of multi-purpose space adequate to accommodate all resi dents at a given hall event.) Case Mason-Abbot McDonel Owen Snyder-Phillips West Circle Halls Wilson Wonders c. Use of Space in Residence Hall by Other Groups (1) Groups other than the within-hall groups out lined in Section 2. b. of this policy should be directed to use other facilities on campus un less their program, meeting, or event is of di- / 47 rect interest and benefit to the residents of a given hall. (2) Only those non-residence hall organizations as stipulated in Section a. (1) of the All-Univer sity Policy for Use of Facilities and Services (see pages 43-48 of this Handbook) are eligible _to request permission. This section lists regis tered student organizations, living unit organ izations, major governing groups and ASMSU. Guidelines in this section as well as the gen eral guidelines in Section 2.a. pertain t'o these · groups requesting space in a residence hall. (3) All events planned by groups under this sec tion must end by- hall closing. (4) Hall government, head advisor/ hall director, and the manager shall require the organization requesting to use space to handle the following: ' (a) Cash deposit (as necessary depending on the nature of the activity). (b) Payment as necessary for set-up, clean-up, and damage. ( c) Collection of funds. (d) Staffing for supervision and enforcement of existing building and/ or ·university regula tions, ordinances, and policies. (e) Admission procedures. (f) The signature of a group representative on a statement of liability and responsibility. (5) All groups which fall under this section and which request the use of space in a residence hall shall be charged a deposit for the use of that space according to the hall's individual policy. Such a deposit will vary depending on the facility requested and the nature of the activity or event. The deposit shall be returned to the organization when all charges for labor, set-up, physical damage, or similar expenses are paid. A deposit shall not be retained for reasons other than payment for services or physical damage. NOTE: Facilities cannot be rented. I (6) Organizations receiving permission to use fa- cilities will be held responsible by the hall gov ernment, head advisor/ hall director, and man ager and will be charged for any costs 'to the hall or University (labor, supplies, materials, damages, etc.) incurred by their activity within the hall. A representative of the organization must sign an agreement with the hall manager accepting financial responsibility. Failure by the group to pay any charges will result in a hold card against the group's representative based on. his or her contractual agreement. In addition, judicial action may be undertaken, future requests from that group may be denied, and/ or a request may be made to ASMSU to revoke that group's status as a registered stu dent organization. - Residence Halls Association - Residence Hall Programs · - Vice President for Student Affairs and Services - May 26, 1976 3. Residence Halls Association Conference Housing Pol icy (Student Group Regulation) a. Introdut!tion Residence halls at Michigan State University are intended for the use of the students who live in them. Frequent hol,lsing of guests, therefore, be comes an imposition on the residents, and, because of this, housing for a conference during the aca demic school year is a distinct privilege which can be extended to only a few of the many worthwhile groups. Residence Hall Management does not book confer ences utilizing occupied student rooms during the academic year. However, a variety of conferences are held in halls during the summer months. They are genera.lly placed in halls not occupied by stu dents. Conferences held between terms (e.g., FFA Conference) utilize common areas only and.for empty rooms, and unoccupied student rooms. The following Residence Halls Association (RHA) conference policy applies only to student confer ences held during the academic year. b. Procedures for Obtaining Permission to House Con ference Delegates in Residence Halls: (1) Tentative approval for the conference must first be obtained from the Associated Students of Michigan State University (if the sponsoring group is a registered student organization), or from a department of the University. (2) Following tentative approval, the sponso~ing group must complete the conference housing app'lication. The application should be returned to Residence Halls Ass~ciation at least six months (during which school is in session) prior to the planned conference. (3) The application must be approved by: (a) Residence Halls Assoc'iation (b) Residence Hall Programs (c) The department of Residence Hall Man agement (d) All individual halls in which housing is desired (4) After RHA has approved the conference, a co ordinator will be assigned from the central staff of RHA. The coordinator will assist in making all further arrangements for housing, feeding, and other facilities. (5) The group sponsoring the conference will be financially responsible for all costs inc1,med, including meals, linen, keys, rental of meeting rooms, stolen articles, and damage to the fa cilities used. (6) No later than 15 days prior to the conference, the sponsoring group must submit to the con ference coordinator the exact number of dele gates to be housed (with names and room num bers if possible). - Residence Halls Associ~tion , - Associated Students of Michigan State University - Vice President for Student Affairs and Services -May 5, 1972 48 (In addition see General Student Regulations 6.00 and 7.00, page 33.) e. Violations shall be referred to the appropriate ju- dicial body. · FALSIFICATION OF UNIVERSITY RECORDS See General Student Regulation 5.00, Records and Identi fication, page 33; and Counterfeiting, Altering, and Copy ing Ordinance 15.00, page 41. FINANCIAL ACCOUNTS - STUDENT ORGANIZATIONS (Student Group Regulation) I. General Policy a. The University does not require student organiza tions to have th~ir financial accounts with the Con troller's Office. They are, however, encouraged to follow good accounting principles and effective financial control of their funds. b. Registered student organizations, on campus living unit organizations, major governing groups, , and Associated Students of Michigan State University may request to have a financial account with the Controller's Office, ·and shall be given an account upol} request, except incorporated student groups. c. Student organizations conducting events to which the public (other than members of the organization) is invited and a stated admission or contribution is collected are encouraged to use tickets issued by the Controller's Office, following established pro cedures. Failure to follow these procedures may result in forfeiting the privilege of using ' the ac counting services. d. Student organizations having the 'right to use Uni versity facilities and services have the option of paying for the use of University facilities and services either by cash, or through their University account, if such account exists. The University may require that cash payments be made in advance. 2. Policies Related to Financial Accounts Held With the Controller's Office a. A signature card designating the person and/ or persons authorized to sign forms calling for the ex penditure of funds from the organization's Univer sity account must be on file with the Controller's Office and with ASMSU. Organizations are not re quired to designate an adviser as the authorized person. b. Student organizations are responsible for account ing for any funds received and the allocations of those funds. Specifically, the accounting procedures of those student organizations are not subject to review by any agency of the University or by ASMSU. c. ·Student organizations and their officers are respon sible for any financial obligations incurred by the organization and for any overdraft in their Univer sity account. d. The University will not be obligated to process au thorized expenditures, if there are not sufficient funds in the student organization's University ac count. All other authorized expenditures must be processed. - - Associated Students of Michigan State University - University Committee on Student Affairs - Vice President for Student Affairs and Services June 20, 1969 - 3. Procedures Information regarding the current procedures, includ ing service fee charges and account termination, re lated to financial 'transactions involving the use of a University account may be obtained from the Book keeping Division, Controller's Office, 360 Administra tion Building. These procedures are authorized and approved by the Controller's Office. (In addition see General Student Regulation 6.00, page 33.) FIREARMS OR WEAPONS (Ordinance· 19.00) . . . No person shall possess any firearm or weapon any where upon the lands governed by said Board : Provided, however, that the provisions hereof shall not apply to such possession within the residences of those persons law fully residing in the married housing facilities of the campus who fulfill all applicable requirements of the state statutes pertaining thereto. ... No person shall possess any chemical, or other dan gerous substance or compound, with the intent of using the same to injure, molest or coerce another, anywhere upon the land governed by the Board. . . . The use of any such device is prohibited anywhere upon the lands governed by the Board except those areas specifically set aside and supervised as range facilities, or as part of the regular educational process. . . . The provisions of this section shall not apply to the sworn police officers employed by the Department of Public Safety and other legally established law enforce ment agencies. (In addition see General Student Regulation 7.00, page 33.) FIRES (Ordinance 20.00) . . . It shall be unlawful for any person or persons to set · a fire upon the lands governed by said -Board except in approved stoves and grills in designated picnic areas or as required by University personnel in the dump area. I FOOD, PUBLIC SALE ON CAMPUS (Administrative Ruling) · (Applicable to University employees as well as students.) Food offered for public sale on the campus must, in gen eral, be handled only through the facilities of the Division of Housing and Food Services. This policy does not af fect departments or colleges whic'h have established co operative coffee services that are offered only to their staff and guests. Such service, by agreement, is limited to donuts, rolls, coffee, and soft drinks. 49 In order to accommodate University organizations, both student and staff, who want the option to offer limited food service to invited guests either as a service to these guests or as a money raising project (or both), and in order at the sa:me time to protect the University and its public, the University allows organizations to offer food for sale under the following guidelines or conditions. University Facilities and Services. The text of this Stu dent Group Regulation is on pages 43-48. (In addition see General Student Regulation 6.00, page 33.) OLIN HEAL TH CENTER a. Sales shall be limited to special events or projects and I. General Policy not for general sale to the campus public. b. Location and/or time must be such that sales would not be in competition with an established food service. (When the University has a food operation in a build ing, food will be sold only by that unit.) c. Location must meet health standards of the State of Michigan. These locations will be inspected by the Concessions Department with any needed help from the University sanitarian. d. Only packaged or prepared food may be served, in cluding but not necessarily limited to donuts, soft drinks, and packaged snack items. e. No food requiring preparation by health certified per sonnel may be served. Food prepared by outside ven dors is not approved. f. Food may be obtained from the Concessions Depart . ment and charged at cost plus handling. g. The sponsoring organization must be responsible for any loss of or damage to loaned equipment. h.' This organization must also be responsible for cleanup of any academic or other facilities and arrangements must be cleared with Physical Plant for any such needed service. An appropriate job request will be necessary for this. (NOTE: Student organizations offering food for sale must register the event and/or activity according to Section b, "Revenue-producing ,Projects" of the All University Policy on University Facilities and Services (see pages 43-48) and have it reviewed by the Housing and Food Services Division.) - Housing and Food Services Pivision ,---- March· 26, 1968 FUND-RAISING AND REVENUE-PRODUCING PROJECTS I. Selling and Advertising (Ordinance 30.00) . . . No person, firm or corporation shall engage in the business of selling, hawking, or peddling any goods, wares, merchandise or services, or take orders or make contracts for the purchase or delivery thereof, either at the time or in the future, within the boun daries of Michigan State University. ... No person shall erect or otherwise display, except on his personal property, any sign or poster or distri bute handbills upon property governed by the Board which advertises or otherwise calls attention to any commercial produet, service or activity. Olin Health Center provides health services for Michi gan State University students who are in need of med ical, minor and/or diagno&tic surgery, counseling or psychiatric care. Health care is also provided to Uni versity employees for job-related injuries and pre employment physical examinations. There is no charge for an office visit with a physicia.n or a nurse that includes an ei