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East Lan sing, Ml 48823 www.msufcu.org • (517) 333-2424 • 800-MSU-4-YOU TABLE OF CONTENTS PARTll RIGHTS AND RESPONSIBILITIES Letter from the Vice President for Student Affairs and Services .. .. ..... .. 2 Character & Goals of MSU • Guiding Principles, Board of Trustees, Officers of the University . .3 Legislative and Judicial Systems .. . 38 Student Affairs and Services Academic Freedom for Students at MSU • departments, directors, functions and services .. .4 • basic rights and responsibilities ................. 43 PARTI INFORMATION AND SERVICES Graduate Student Rights and Responsibilities .... 61 Medical Student Rights and Responsibilities (reference only) . . . . . . . . . . . . . . . . . . . . . ... 74 Academic Affairs • advising, assistance, libraries . 6 Activities • organizations, Greek Life, community service, arts, films, gardens, museums, MSU Union . . . . 9 PART Ill REGULATIONS Career Services • information, counseling, General Student Regulations .............. 77 Residence Hall Bill of Rights and Regulations • Undergraduate and Graduate . . . . . . . . 79 University Apartments Community Bill of Rights and Responsibilities . . . . . . . . . . .. 83 Alphabetical Listing of Student Group Regulations, Administrative Rulings, All-University Policies, and Selected Ordinances .................... 84 INDEX .... .... . .... . .... .. . . . . ... . ... 127 career fairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Employment • work now or after graduation . Financial Aid • basic info. . . Food • where to get it on campus . . . . . . . . Governance at MSU • ASMSU, COGS, student involvement, all-U committees . Health Services • on campus . Housing • on campus and off campus . . 14 . 17 . 18 . . 19 .. 23 ... 25 Personal Security • for you and yours, including MSU Statement on Sexual Assault . . ............ 26 Recreation • sports for fun and keeping fit . . . . . . . .. 31 Services for Community Groups• adult students, chil dren/families, students with disabilities, internationals, lesbians/bis/gays, students of color, veterans, women .... ............... ... . 33 Transportation • to, from, and around campus .. ... . . . 35 Any updates to the text of this publication are accessible at website : http://www. vps. msu.edu!SpLife!default.pdf / 2006 Published by Department of Student Life, Division of Student Affairs and Services, 101 Student Services, 355-8286. Michigan State University Edited by Lisa Vanwelsenaers. MSU is an affirmative-action, equal-opportunity institution MICHIGAN STATE UNIVERSITY August 1, 2006 Dear MSU Student, You are urged to become familiar with the many programs and services that enhance the student experience at Michigan State University. As you pursue your academic studies in the classroom, you will also have many out-of-class opportunities to learn from people of different cultural backgrounds, to examine new philosophies, to develop new interests and skills, and to prepare for active participation in a rapidly changing global society. It is important that you take the initiative to expand your horizons and to take advantage of the programs and services that are available to help ensure your success. Persons in the Division of Student Affairs and Services stand ready to assist you in this endeavor. As an academic community, it is ne~essary to set standards that will pro mote an environment conducive to learning. Thus, policies, regulations and guidelines have been developed to provide an atmosphere j:hat furthers opportunities for intellectual and personal development while protecting individual freedoms. As a student you are encouraged to exercise your rights and you are expected to meet your responsibility to adhere to the standards set. The second part of this guide serves to inform you of the rules, regulations, rights and responsibilities that have been established in the interest of all members of the University community. We are proud of the students, faculty, and staff who have contributed in many ways to the important activities, programs and services of the University. It is our hope that each of you will actively pursue the many opportunities available for an exciting and rewarding student experience. Sincerely, Lee N. June Vice President for Student Affairs and Services DIVISION OF STUDENT AFFAIRS AND SERVICES Office of the Vice President Michigan State University Student Services Building East Lansing, Ml 48824-1113 517 /355-2264 TTY: 517/353-0304 FAX: 517/432-2855 MSU is an alfirmatNe-action. equal-opportunity institution. THE CHARACTER AND GOALS OF MSU At Michigan State University excellence is a continuing tradition. MSU is a research intensive, land-grant university where people matter. The University is dedicated to educating tomorrow's leaders and scholars. Innovative and hard-working, MSU advances knowledge and transforms lives, extending learning to actively serve Michigan, the Nation and the International community. Guiding Principles: To accomplish its goals Michigan State will- OFFICERS OF THE UNIVERSITY • Improve access to quality education and expert knowledge Lou Anna K. Simon, President • Achieve more active learning • Generate new knowledge and scholarship across the Kim Wilcox, Provost and Vice President for Academic Affairs Fred Poston, Vice President for Finance and Operations and Treasurer ]. Ian Gray, Vice President for Research and Graduate Studies Alison Barber, Secretary of the Board of Trustees and Executive Assistant to the President Charles Webb, Vice President for University Development Steven Webster, Vice President for Governmental A[f airs Robert A. Noto, General Counsel and Vice President for Legal Affairs Lee N. June, Vice President for Student Affairs and Services and Associate Provost for Academic Student Services & Multicultural Issues Terry Denbow, Vice President for University Relations Keith Williams, Executive Director, MSU Alumni Association Paulette Granberry Russell, Senior Advisor to the President for Diversity and Director of Affirmative Action, Compliance and Monitoring John Hudzik, Vice President for Global Engagement and Strategic Planning mission • Promote problem solving to address society's needs • Advance diversity within community • Make people matter BOARD OF TRUSTEES David L Porteous, Chairperson Reed City Term ends January 1, 2007 Joel Ferguson, Vice Chairperson Lansing Term ends January 1, 2013 Dolores M. Cook Greenville Term ends January 1, 2007 Melanie Foster East Lansing Term ends January 1, 2013 Dorothy V Gonzales East Lansing Term ends January 1, 2009 Colleen M. McNamara Lansing Term ends January 1, 2011 Donald W Nugent Frankfort Term ends January 1, 2011 G. Scott Romney Birmingham Term ends January 1, 2009 Lou Anna K. Simon President, Ex Officio / Student Handbook and Resource Guide 3 : DIVISION OF STUDENT AFFAIRS AND SERVICES VICE PRESIDENT FOR STUDENT AFFAIRS AND SERVICES Dr. Lee June, Vice President and Associate Provost for Academic Student Services and Multicultural Issues 153 Student Services, 355-2264 www vps. msu. edu ,. Ms. Penny Wali, Budget and Personnel Director 153 Student Services, 355-7535 ASSOCIATE VICE PRESIDENT FOR STUDENT AFFAIRS AND SERVICES AND DIRECTOR OF STUDENT LIFE Dr. Denise B. May bank, Associate Vice President and Director of Student Life 153 Student Services, 355-7535 ASSOCIATE VICE PRESIDENT FOR STUDENT AFFAIRS AND SERVICES Dr. Thomas Rios, Associate Vice President and Acting Director of Office of Racial Ethnic Student Affairs 339 Student Services, 353-7745 CAREER SERVICES Mr. Kelley Bishop, Executive Director 113 Student Services and 290 Spartan Way www careernetwork. msu. edu, 355-9510 Career Advising job Search Assistance On Campus Interviews Career Events MSU Student Employment Collegiate Employment Research Institute COUNSELING CENTER Dr. Denise B. May bank, Interim Director 207 Student Services, 355-8270 www counseling. msu. edu Counseling Services: Counseling Therapy (individual and group) Consultation, Outreach, Preventive Education Career Counseling Multicultural Counseling/MECCA Sexual Assault Crisis and Safety Education Substance Abuse Assessment Testing Training EDUCATIONAL AND SUPPORT SERVICES Dr. Patricia Enos, Director and Assistant to the Vice President 162 Student Services, 353-6650; TTY: 353-6651 wwwess.msu.edu Microcomputer/Network Support Student Affairs Practicum Student-Community Relations Initiatives Student Leadership Course (EAD 315) INTRAMURAL SPORTS AND RECREATIVE SERVICES Dr. Larry Sierra, Director 201 IM Sports-West, 355-5250 wwwimsports.msu.edu Competitive Sports Exercise/Fitness Informal Drop-In Recreation Sports Clubs Special Populations Programs LESBIAN, Bl, GAY AND TRANSGENDER CONCERNS Dr. Brent Bilodeau, Director 302 Student Services, 353-9520 www lbgtc. msu. edu RESIDENCE LIFE Mr. Paul Goldblatt, Director G-55 Wilson, 353-3780 www reslife. msu. edu; reslife@msu.edu Development of active learning communities in Residence Halls and University Apartments Academic Support, Liaison, and Referral Crisis Response and Personal Support and Referral Mediation and Conflict Resolution Facilitation of Community Standards, Policy Support Opportunities for Multicultural and Ethical Develop~ent Support for Community and Social Events Outcomes Assessment SERVICE-LEARNING AND CIVIC ENGAGEMENT, CENTER FOR Ms. Karen McKnight Casey, Director 27 Student Services, 353-4400 servlrn@msu.edu www service/earning. msu. edu Academic & Curricular Service-Learning Co-Curricular & Student-led Service Initiatives Individual Volunteer Opportunities Group Service Opportunities, including Alternative Breaks Support to Faculty for Service-Learning & Civic Engagement Support to Student Groups in Implementing Service Projects Member, You Vote Voter Information Collaboration STUDENT LIFE Dr. Denise B. Maybank, Associate Vice President and Director 101 Student Services, 355-8286 wwwstudentlife. msu. edu Campus Life Orientation Greek Affairs Leadership Development judicial Affairs Off-Campus Housing & Commuter Programs Student Affairs Records Student Government Advising Student Organizations & Activities 4 SPARTAN LIFE-2006 Activities Career Planning Employment Financial Aid Food Governance at MSU Health Services Housing Personal Security STUDENT ACADEMIC AFFAIRS COLLEGE OFFICES Each college or major academic unit maintains an office or special staff for assisting students with academic matters such as enrollment, changes of major, class changes, academic advisement, and withdrawal and readmission procedures. Not all of the offices are exactly alike, so become familiar with the one appropriate for you. Agriculture and Natural Resources .. 202 Agriculture Hall Arts and Letters ... 200 Linton Hall Business . .. 332 Eppley Center Communication Arts and Sciences . 189 Communication Arts Education ... 134 Erickson Hall Engineering .. . 1415 Engineering Building Freshman/Sophomore Advising Junior/Senior Advising Honors College .. . 105 Eustace-Cole Hall Human Ecology ... 7 Human Ecology Human Medicine ... A234 Life Sciences James Madison . . 369 S. Case Hall Natural Science . . 103 Natural Science Nursing .. A221 Life Sciences Osteopathic Medicine ... C-103 E. Fee Hall Social Science .. . 201 Berkey 355-4563 355-0366 355-7605 355-1794 353-9680 355-6616 355-5120 355-2326 355-7690 353-7140 353-6754 355-4470 355-6523 353-7741 355-6676 those in Lyman Briggs School and James Madison College. Students remain in UUD until they attain junior standing (56 credits). Freshmen and sophomores without a major preference (no-preference students), are advised by UUD staff. Freshmen and sophomores with major preferences are advised by the departments and colleges they plan to enter as juniors. They may seek additional assistance from UUD offices. Advisers in the UUD Student Academic Affairs unit assist and guide students to the selection of a major, monitor their academic progress, provide academic advising, guide students through the stages of career development, make referrals to enable students to take advantage of other university resources and perform other administrative functions such as major changes, probation conferences, reinstatements, read missions and withdrawals from the university Advisers are readily accessible in: 229 East Akers: Students residing in Akers, Holmes, Hubbard, McDonel. 353-6387. 170 Bessey: Students residing in main campus halls and off campus. 355-3515. 109 Brody: Students residing in Armstrong, Bailey, Bryan, Butterfield, Emmons, Rather. 353-3863 S33 Wonders: Students residing in Case, Holden, Wilson, Wonders. 353-1660. No appointment is necessary, but can be arranged. Web site: www.msu.edu/-uudlsaa Learning Resources Center: The Learning Resources Center (LRC) is an individualized learning center that offers assistance to MSU students who want to improve their study skills. The LRC's goal is to help students develop the strate gies and techniques necessary to become successful students. The LRC delivers services through: • Professional staff, located in 202 Bessey, offer individual ized consultation as well as seminars in reading; study groups in mathematics; and workshops on learning and study skills, note taking, and time management. • Tutoring services, located in 1 West Wilson, 144C Brody and 229 East Akers, are available during evening hours. For more information, call 355-2363 or visit www.msu.edu/-lrc. Veterinary Medicine . .. FlOl Veterinary Medical Center 355-6510 THE OFFICE OF SUPPORTIVE SERVICES THE UNDERGRADUATE UNIVERSITY DIVISION UUD provides services through its Student Academic Affairs Offices and the Learning Resources Center. Web site: www.msu.edu/-uud Student Academic Affairs: UUD enrolls and is administra tively responsible for all freshmen and sophomores, except The Office of Supportive Services (OSS) is a multifaceted holistic retention initiative designed to address the needs of College Achievement Admissions Program ( CAAP) students; first generation, income eligible, and students who meet other participant criteria. Through the collaborative efforts of MSU faculty and staff, the Supportive Services personnel imple ment an intensive and comprehensive University-wide serv ice. Students have access to program services from the time 6 SPARTAN LIFE-2006 they enter the University, through graduation and placement into graduate school. The primary goal of OSS is to assist in the retention and graduation rates of program participants. This is accomplished by offering a variety of services which. foster student academic achievement, self-confidence and leadership. For more information about OSS, please call 353-5210 or visit us at 209 Bessey Hall or online at www.msu.edu/-oss THE WRITING CENTER The Writing Center staff consults with writers at all levels of proficiency and at all stages of the composing process. Call for an appointment at our main location, 300 Bessey Hall (432-3610), or stop by and be seen on a first-come, first served basis at our writing center satellite in the main library writing. msu. edu LIBRARIES The MSU Libraries house a research collection of approxi mately 4.7 million volumes as well as nonprint materials such as maps, sound recordings, and hundreds of electronic data bases. The library also provides a wide range of user services, including extended hours, assistance in vsing online resources, planning research, and the Assistive Technology Center. Special areas of interest to new students include the Careers Collection, the Financial Aid Collection and the CyberCafe, as well as the Film Series and other free events for students. The Main Library is located on West Circle Drive, across from Beaumont Tower. Key phone numbers: Main Library Information Circulation Department MSU Libraries web site: www.lib.msu.edu/ 432-6123 355-2333 Branch Libraries are open to all students. For hours and lending policies, call the listed number. Africana 2 East, Main Library 432-6123 ext. 238 Bio-Medical & Physical Sciences Library 1440 Bio-Med/Phy Sci Bldg. Business 50 DCUBusiness Library Current Journals/Microforms Second Floor, West Wing, Main Library Digital & Multimedia Center 432-4900 355-3380 432-6123 ext. 222 Fourth Floor, West Wing, Main Library 432-6123 ext. 288 Engineering 1515 Engineering Bldg. Fine Arts (Art & Music) 355-8536 Fourth Floor, West Wmg, Main Library 432-6123 ext. 277 Government Documents Third Floor, West Wing, Main Library International Center Library 115 International Center Student Handbook and Resource Guide 355-0253 Labor & Industrial Relations Third Floor, West Wing, Main Library 355- 4647 Maps Third Flom; West Wing, Main Library 432-6123 ext. 249 Mathematics DlOl Wells Hall Planning and Design 212 UPLA Building Reference 353-8852 353-3941 First Floor, East Wing, Main Library 353-8700 Veterinary G201 Veterinary Medical Center 353-5099 ACADEMIC COMPUTING AND NETWORK SERVICES (COMPUTING AND TECHNOLOGY ASSISTANCE) ACNS Help Desk consultants provide computing support by telephone, face-to-face, and e-mail for general computing questions, troubleshooting computer issues, and configuring personal computers to work with the MSU network and mail system. For assistance call (517) 432-6200 or visit help.msu.edu A 24-hour Library Distance Learning Service provides support for ANGEL course management system (angel.msu.edu) including start-up, technical and access problems, and feature requests. Help with accessing online resources using the MSU Proxy Server, book and article delivery, and help with online courses is also available. Call (517)355-2345 or (800)500-1554 or visit lib.msu.eduloutreach Computer Laboratories are located throughout campus giv ing students access to the Internet, popular software, and printing services. Anyone with an MSU NetlD can use these computers free of charge. To locate a computer lab on cam pus, visit computerlabs.msu.edu or call (517) .432-6200. Most public computer labs are wheelchair accessible. For detailed information regarding accommodations for persons with dis abilities, contact the Resource Center for Persons with Disabilities at (517) 353-9642. Computer Repair provides repair service on PC and Mac hardware and software, and upgrade and installation service for desktop and laptop computers. Walk-in service is provid ed in 505 Computer Center. For additional information call (517) 353-5266 or visit computerrepair.msu.edu The Libraries, Computing and Technology Training Program offers non-credit courses and workshops that cover a wide range of topics on computing for job training, career development, and/or personal improvement. Class schedules are available on-line at train.msu.edu MSU's centrally supported e-mail system is mail.msu.edu Students are expected to activate their MSU e-mail as this is the only address the University will use for sending official communications to students. For more information, read the Student E-mail Communications Notice at let. msu. edu/MSU StudentE-mailCommunicationsNotice.htm. To get started, go to 7 .. " mail.msu.edu. MSU Computer Store in room 110 of the Computer Center offers educationally discounted pricing on computers, soft ware, and peripherals. Find out more at cstore.msu.edu or call (517) 432-0700. MSUnet Wireless provides wireless Internet access in the main Library, the Union, and a growing number of public spaces, classrooms, and meeting spaces around campus to anyone with an MSU Net!D. Visitors Lo MSU can check e mail and surf the Web using MSUnet Wireless Guest access. For additional information visit wireless.msu.edu Legally download virus-free digital songs, access movies and television shows, and share downloaded playlists with Ruckus. Get unlimited access al no cost to any current MSU student, visit ruckus.com Visit compuling.msu.edulstudcnls for the most current informa tion on MSU computing and technology services for students. STANDARDIZED TESTS The Counseling Center Testing Office (located in 207 Student Services) is a national test site for: • EIS computer-based tests (CBI) such as GRE, TOEFL, PRAXIS, and others • ACT Center computer-based licensing and certification tests such as ASE & ASWB • Nearly all paper-based graduate/professional school entrance exams and licensing/certification exams (such as LSAT, MCAT, MAT, OAT, GRE Subject Tests, ASE Certification Exams and others) • TOEFL, TSE, and MELAB • ACT, SAT, CLEP, and DANTES • Make-up placement testing for Math, French, Spanish and German • Vocational/psychological testing authorized in conjunction with counseling services • Special proctoring of exams for Distance Learning and Other University testing • GED-in English and in Spanish The Testing Office chairs the MSU Test Preparation Consor tium. For more information, consult testingo.Ifice.msu.edu or call 355-8385. See also Coimseling Center. SPECIAL LEARNING OPTIONS The Honors College serves academically talented under grad uate students who wish to pursue an enriched MSU education. HC students craft individualized programs with the help of honors advisors; program flexibility enables students to take maximum advantage of the University's distinguished array of teaching talent and research facilities. Web site: www msu.edu!-honcoll! International Studies and Programs (ISP) offers study abroad, area specializations, language programs, services, and grants through its centers for African, Asian, European and Russian, Latin American and Caribbean, and Canadian studies. Thematic study units offer programming related to international agriculture, health, development, business, education, language, and women and international develop- ment. The Peace Corps office is located in 4 International Center. Call 355-2350 or visit 209 International Center. Web site: wwwisp.msu.edul Study Abroad ... The Office of Study Abroad facilitates over 220 academic programs on all seven continents. Financial Aid and scholarships are available to qualified students. The office also provides information on other programs spon sored by U S. and foreign institutions. Contact: 109 International Center, 353-8920, or http://studyabroad.msu. edu Living-Learning Programs .. . Residence Life staff provide formal residential programs and individual support in the areas of academic and career development. Students may choose to live in a designated residential housing program, one of two residential colleges, or a specific theme floor. Options include: ROSES (Science and Engineering); RISE (Environmental Studies); ROIAL (Arts and Letters); MRULE (Multi-Racial Unity); BROAD (Business); Honors (Academic Excellence); Academic Scholars Program (Academic Excellence); LaCasa (Spanish Language); Lyman Briggs School (Physical Sciences); and James Madison College (Poli.ti.cal Sciences). For more information visit reslife.msu.edu. Service-Learning is the term for experience gained through volunteer work in an area area of personal and/or civic inter est or professional- or course-related field that supplements or complements course work. Call 353-4400 or visit 27 Student Services Bldg. Web site: wwwservicelearning.msu. edu RECORDS Office of the Registrar, 150 Administration Building, keeps your academic records. Telephone 355-3300; fax 353-1935; wwwreg. msu.edu. COMPLAINTS AND GRIEVANCES Office of the Ombudsman: The University Ombudsman is an official, chosen from among senior faculty, to whom students at all levels may appeal for assistance in resolving complaints involving academic or non-academic matters. The Ombudsman has broad powers of investigation, including direct and ready access to University officers, faculty and official records. Operating in a confidential, independent and neutral manner, the Ombudsman assesses the validity of each complaint, advis es on possible remedies, and, where indicated, actively assists students in resolving their disputes. The Ombudsman also assists students in requesting formal academic grievance hear - ings in situations where students remain dissatisfied with sug gested resolutions. Contact at: 129 N. Kedzie Hall, 353-8830, www msu. eduluniUombud, ombud@msu.edu. The official and most complete source of information on academic matters is the Academic Programs book. Consult it for academic policies, reglJlations, requirements, and procedures. Web site: wwwreg.msu.edu and click on Academic Programs. SPARTAN LIFE-2006 ACTIVITIES SERVICE IN COMMUNITY, SERVICE LEARNING & CIVIC ENGAGEMENT The Center for Service-Learning and Civic Engagement is committed to empowering students with service and civic based educational opportunities that extend beyond the class room. Students who participate in Service-Learning and Civic Engagement contribute to the local, national, and international communities via academic course-related and co-curricular service placements with community partners. The students relate their service to their st.udies and other university-based experiences, allowing for real-world applications of their learn ing, and the development of personal, professional, leadership, and citizenship skills. Numerous opportunities exist for students in all academic majors, and can be as short as one day or one week, to as long as an academic year. Service can be done on a purely volunteer basis or may be connected to select university courses. Please visit the Center for Service Learning and Civic Engagement, 27 Student Services, 353-4400,www.serviceleaming.msu.edu, or e-mail: servlrn@msu.edu. MULTICULTURAL ACTIVITIES The diversity of American society; can be explored through traditional campus events. Many annual and special activities celebrate the heritage of Native Americans, Puerto Ricans, African-Americans, Chicanos, and Asian Pacific Americans. Women's History Month is observed in March and Pride Week, held in April, highlights Lesbian-Bisexual-Gay Transgender issues and identity Events are well publicized. For information contact: Office of Racial Ethnic Student Affairs, 339 Student Services, 353-7745; Office of LBGT Concerns, 302 Student Services, 353-9520; the Women's Resource Center, 332 MSU Union, 353-1635; or the Multicultural Center, MSU Union cafeteria level, 432-7153. See also Services for Special Groups, pages 37-38, or visit www.msu.edu/-oresa Multicultural Center: The MSU Multicultural Center is located on the cafeteria level of the MSU Union. The Center provides space for programs and meetings, computers for student use, and a lounge area where students can study; eat, and interact. Offices of the four organizations which comprise the Council of Racial Ethnic Students (CORES) are also located here. Hours are Monday through Thursday; 9 a. m. to 11 p.m.; Friday; 9 a.m. to 7 p.m.; Saturday; Noon to 6 p.m.; and Sunday; Noon to 11 p.m. For information, call 432-7153 or visit www.msu.edu/-mcc STUDENT ORGANIZATIONS Located on the first floor of the Student Services Building, the Department of Student Life is ready to assist students and student organizations. More than 500 student organiza tions register each year, including honoraries, professional organizations, fraternities and sororities, sports clubs, interna tional, racial/ethnic, religious, academic interest groups, politi cal, service and volunteer, public relations and media organi zations. The office works with all recognized student organi zations, major governing groups, and living unit groups by assisting them with registration, event planning and registra tion permits and other organizational matters. Students should always feel free to drop in or to call the office with any questions (contact information below). Students wishing information on creating, managing and sustaining a student organization should consult the staff of the Student Life Center. The staff also helps student organiza tions have access to campus funding sources. Many groups sponsor speakers, movies, cultural, recreational, social and entertainment events throughout the year. A list of registered student organizations is available at: www.studentlife.msu.edu or the Student Life Center at 101 Student Services Building, 355-8286. The ASMSU Programming Board (see Governance) pro grams on the all-University level in a wide range of areas: concerts; speakers; racial/ethnic, international and crosscul tural programs; women and persons with disabilities; and audio-visual. Watch for announcements of coming events at www. asmsu. msu. edu GREEK AFFAIRS Since 1872, MSU students have had the choice of participat ing in nationally affiliated Greek letter organizations. Today; the Greek community is comprised of 55 (inter)nationally affiliated Greek letter organizations with a combined mem bership of over 2,500 students. The value of Greek life for students who choose to participate is the merging of almost every element of the campus experi ence into one cohesive program-leadership development, academic achievement, community service, sports, social life, housing, alumni relations, and self-governance. For more information about Greek Life at Michigan State University contact the Department of Student Life at 355- 8286 or visit us on-line at www.studentlife.msu.edu and click on "Greek Affairs." / Student Handbook and Resource Guide 9 UNIVERSITY ACTIVITIES BOARD After classes and studying, what can you do to meet new people and have fun? Check out the University Activities Board! UAB provides MSU with the best in campus enter tainment throughout the week and late-night Friday and Saturday. UAB offers a variety of social, educational, multicul tural and recreational programs-all planned by students! Late-night weekend events include movies, comedians, live music, games, and a variety of special events including the "Haunted Union'' and Sparty's Spring Party. For weekly schedules and more info, visit wwwuabevents.com or call us at 355-3354. Our office is located in 322 MSU Union. THE ARTS, MUSEUMS, PLANETARIUM Concerts: The ASMSU Programming Board spans a number of concerts and comedians each year. The Residence Halls Association (RHA) puts on several concerts every year. Spring Semester 2006, RHA brought Guster, Mustard Plug, Ben Folds and Switchfoot to campus. RHA concerts are either free for students or heavily discounted. RHA hosts Sparty Spring Party which is a concert festival that is free to students, and has drawn acts like Sparta and The Starting Line. Theatre: The Department of Theatre sponsors a wide variety of dramatic productions. Performances occur on the Pasant Stage (Wharton Center), in Fairchild Theatre. graduate and undergraduate talent is featured in these productions, and all students are encouraged to participate. Additional programs which provide opportunities for student participation are Studio 49, independent student productions in the Arena Theatre (Auditorium), and Summer Circle Theatre. For general information, visit wwwtheatre.msu.edu or call 355-6690. Tickets are available at the Wharton Center Box Office, 432-2000. Wharton Center for Performing Arts is Michigan's largest performing arts venue with four unique stages. The Wharton Center building houses the 2,500 seat Cobb Great Hall and the 600 seat Pasant Theatre and is located on the corner of Wilson and Bogue Streets among beautiful gardens and sculptures. The Wharton Center also programs in the 3,800 seat MSU Concert Auditorium and the 650 seat Fairchild Theatre located on the corner of Farm Lane Road and Auditorium. The 2006-2007 season features the very best of touring Broadway including Pippin, Legends!, All Shook Up, Molly Ringwald in Sweet Charity and the blockbuster new musical Wicked. Other attractions include Audra McDonald, Emmylou Harris, London Philharmonic Orchestra, Chick Corea & Bela Reck, and Branford Marsalis to name but a few For more information call 517-432-2000 or visit www whartoncenter. com. Breslin Student Events Center: In addition to being the basketball home of the Men's 2005 NCAA Final Four Team and the Women's NCAA National Championship Finalist, the Breslin Center also hosts a number of other events through out the year including concerts, family shows and sporting events. Past events include James Taylor, Cher, Ja Rule, 3 Doors Down, U.S. Hot Rod Thunder Nationals, Sesame Street Live, and Champions on Ice. Tickets can be purchased at the Breslin Center Box Office or call 432-5000. 8,000,000 patrons have attended events and over $1,000,000 has been paid to student employees. For accessible accommodations call 432- 5000. Basketball tickets are sold through the Athletic Ticket Office in Jenison at 355-1610 Visit breslincenter.com for all the latest information on upcoming events and ticket availability. Music: Both undergraduate and graduate students, regardless of major, have the opportunity to hear and participate in a variety of musical organizations. These include: The Spartan Marching Band; Spartan Brass; jazz bands; jazz combos; five concert bands; three orchestras; and seven choirs, including the Choral Union, a University and community ensemble. For specific information call the Band Office, 355-7654; Orchestra Office, 355-7670; Choir Office, 355-7667 or 353- 6600; or Jazz Studies Office, 432-6449. Additional instruction in music is available through the Community Music School, 355-7661. For current concert information, call the 24-hour School of Music Events Line, 355-3345 or visit the web site: www music. msu. edu RHA Movie Program: offers a free DVD rental program. In the RHA Movie Offices, thousands of discs are available for rent by on-campus students. There are locations in Mason, Gilchrist, Akers, Holmes, and Brody Halls. Students should go to www rha. msu. edu!LAMP to register. The Kresge Art Museum: Located on the first floor of the Kresge Art Center, the museum offers 6-8 special exhibitions each year as well as works from the museum's permanent collection, ranging from prehistoric to contemporary art, African, and Asian art. 2006-2007 exhibitions include: Tools in Motion: Works from the Hechinger Collection (9/9-11/6/06), Department of Art and Art History Studio Art Biennial Faculty Exhibition (11/11-12/15/06), Workers Landscape-American Images, 1900-1950 (1/8-3/18/07), Yousuf Karsh Portraits (1/8-3/18/07), Master of Fine Arts Exhibition (3/24-4/8/07), Undergraduate Exhibition ( 4/14-4/29/07). Public programs and events offered throughout the year. The museum has a student organization, ASPIRE. Contact kamuseum@msu.edu for additional information. Museum hours are weekdays 10 a.m.- 5 p.m. except Thursday until 8 p.m.; weekends noon-5 p.m. Closed holiday weekends and August. June and July hours are Tuesday-Friday 11 a.m.-5p.m.; weekends noon-5 p. m., closed Mondays. Admission is free. For info call 355-7631 or visit wwwartmuseum.msu.edu. The Michigan State University Museum offers anthropo logical, biological, folklife, geological, and historical exhibits and programs on Michigan, the Great Lakes, and the world. Long-term exhibits and galleries are Heritage Hall, Hall of World Cultures, Collections Connections, Animal Diversity, and Habitat Hall, including the area's only full-mounted dinosaur skeletons, Allosaurus and Stegosaurus. Changing exhibit galleries feature different topics throughout the year. Located across from the Library on West Circle Drive, it is open to the public free of charge from 9 a.m. to 5 p.m. week days, 10 a.m. to 5 p.m. on Saturday and 1 to 5 p.m. on Sunday. Closed on holidays. Call 355-2370 for information. Web site: museum.msu.edu 10 SPARTAN LIFE-2006 The Bug House contains live insect displays, exhibits and "hands-on" activities. The Bug House is located in 146-147 Natural Science Building. For information or to arrange a visit call 355-4662. Web site: www. ent. msu. edulbughouselindex. html Abrams Planetarium programs are held Friday and Saturday evenings and Sunday afternoons. Admission is $3 for adults, $2.50 for students, and $2 for those 12 or under. A free exhibit hall is open from 8:30 a.m. to noon and 1 to 4:30 p.m. on weekdays. Located between Shaw Hall and the Chemistry Building. For show information call 355-4672. For current information on the night sky, call 332-STAR. Web site: www.pa.msu.edu/abramsl RADIO WDBM "IMPACT 89FM" comes to you at at 88.9 FM - 24 hours a day, 365 days a year with alternative music, news, sports and community related talk This award-winning, student run station is non-commercial and has a coverage radius of 50 miles. WDBM has been named Michigan's "College Station of the Year" five out of the last six years, and can be heard online at www.impact89fm.org WFIX, "The FIX," is an internet-only station found at: thefix.org. WFIX carries specialty programming not found on WDBM. The goals of Student Radio are Diversity in Programming, Professionalism in Presentation, and Education. Both stations are supported by a fee collected from all students each semester. Students of all majors may apply for paid positions or to work as volunteers. Offices and studios in G- 4 Holden Hall are acces sible. For information call 353-4414. Web site: impact89fm.org GARDENS, FARMS, GREEN . SPACES Beal Botanical Garden: Located between the Library and the IM-Circle, it has over 5,000 species and varieties of plants and functions as an outdoor laboratory for the study and appreciation of plants. The garden is always open. All plants have descriptive labels. Web site: www.cpa.msu.edu/beal! MSU Horticulture Gardens: A family of gardens located next to the Plant and Soil Sciences Building includes the 4-H Children's Garden, the Horticulture Demonstration Gardens, and the Clarence E. Lewis Landscape Arboretum. Gardens are open sun up to sun down daily, with adjacent visitor parking. Theme gardens, model land scape designs, fountains and artwork, interactive children's activities, and All America Trial Selections are among the highlights you'll find in this 14 acre garden collection. Year 'round, but especially in April and May for butterfly season, don't miss the Indoor Children's Garden. Theme gardens designed for children bloom here even in the middle of win ter. You may reserve a private place in the gardens for a wed ding, party, or special event, or request a group tour. Contact gardens@msu.edu or 353-3770. Student Handbook and Resource Guide MSU Farms welcome visitors to the animal farms. Located at the south side of campus between Mt. Hope and jolly roads, they are within easy cycling distance. MSU barns are open to visitors Monday through Friday, 9 a.m. to 4 p.m. RELIGIOUS ACTIVITIES The many churches, synagogues and religious centers in the Greater Lansing Area serve students in a variety of faiths by providing opportunities for formal worship and informal fel lowship activities. For a list of those available in the commu nity, consult the Yellow Pages of the Lansing telephone direc tory In addition, members of the Religious Advisors' Association are listed in the front of both the Student Directory and the Faculty-Staff Directory. Many religiously oriented registered student organizations are active on the campus. To find out what groups exist, visit: studentlife.msu.edu!activitylorglist or contact the Student Life Center, 101 Student Services, 355-8286. The interfaith Alumni Memorial Chapel, located east of Kresge Art Center, is available to MSU-affiliated individuals and groups for religious-passage ceremonies. It is especially popular for weddings and is available to individuals for pri vate meditation. Hours are posted at the chapel entrance. Call 355-3464 for Chapel scheduling information. LANSING AREA ACTIVITIES For things to see and do in the Greater Lansing Area, consult the "Community Profile" pages in the front of the Lansing telephone directory They contain information on the arts, museums, parks and other attractions, along with a list of annual events and maps of the local area. Or, see these web sites: www.lansing.org and www.sos. state. mi. uslhistorylmuseumlexplorellansing. html THE MSU UNION Whether you want shopping, dining or entertainment the MSU Union has something just for you. Located between the bustling campus and the East Lansing community, it's a vibrant lifestyle center where students meet and have fun. Coffee or soda break, snack or meal, souvenir or complete wardrobe we have what you are looking for. You can go bowling, shoot billiards, enjoy concerts or just relax and surf wireless anywhere in the building. If it's time for you to study we have spaces for groups, quiet zones and a spacious com puter lab. To find out everything that's going on check out our website www.msuunion.com Shopping • Spartan Spirit Shop-has the latest in MSU apparel and souvenirs; a large selection of graduation items and com mencement apparel; shop on-line at Commencement Connection. Ii • Union Central Store-is ready for all of your last-minute needs with snacks, beverages, bus passes, cards, school supplies, sundries and convenience items. Dining • NEW LINE UP! One Union Square-food court features a wide selection of fresh innovative items from local and regional brands. • NEW! MSU Dairy Store-featuring all of your favorite ice cream flavors. • Heritage Cafe-offers a taste of home with fresh fruit, sal ads, homemade soups, sandwiches and home-style entrees. • Spartan Signature Catering-exclusive caters for all events hosted in the MSU Union. Featuring special catering designed especially for student groups and their budgets. Services available across campus and off-campus. Entertainment • University Activities Board-plans all the fun you can handle every weekend. Movies, concerts, comedy shows, parties, educational and multicultural activities pro grammed in the MSU Union and across campus. • Spartan Lanes-features weekly specials for open bowling, leagues, parties and classes. • U-Cue-offers weekly specials for open billiard play, leagues, parties and classes. Services • Meeting Facilities-flexible space available for small or large groups. Registered Student Organizations receive use of 3rd floor meeting rooms for weekly meetings. Special student rates available for social events held in 2nd floor rooms including the Ballroom and Parlors. • US. Post Office-full service postal substation offering stamps, supplies, shipping, notary public, rental boxes, money orders, Western Union and fax service. • New! Michigan State Federal Credit.Union-full-service branch available for all your financial needs. • T-Styles-hairstyling and barber salon • Updated! Computer lab-featuring new workstations • Wireless-available with MSU Net ID throughout the entire building • ATMs-full service • Study Space-quiet and group areas located throughout the building • Campus Lost and Found • Public Copy Service Campus Offices • ASMSU Programming Board • Multicultural Center • Student Alumni Foundation • Women's Resource Center WHAT, WHERE AND WHEN Sources for information on events and activities include the following: MSU Calendar Web Site: events.msu.edu This calendar contains events from all across the University It can be sorted by date, type, location, etc. Department of Student Life calendar: studentlife.msu.edu This calendar contains Registered Student Organization events. It can be sorted by date, type, location, etc. MSU Channels: Announcements regarding campus events, · as well as classes, are carried over campus closed circuit TV and over cable TV throughout the Greater Lansing Area. Announcements regarding campus events are aired between classes and through the night. Consult your cable guide for the channel in your area. 12 SPARTAN UFE-2006 CAREER SERVICES CAREER SERVICES & PLACEMENT CAREER FAIRS The Career Services Network, comprised of college-based field career consultants and three specialized career centers, is here to assist students in every stage of career develop ment-from choosing a major and exploring career options to gaining work experience and conducting a successful job search. Preparation is important to career success, so start your career planning now. Every class, volunteer experience, activi ty, and work situation contributes to your career develop ment. The earlier you recognize the skills and competencies you are building, the better you will be able to market your self to employers or graduate programs upon graduation. Your first step is registering in SpartanTRAK, the system used by career services to post jobs, coordinate campus interviews, and link to key job search resources. Simply go to wwwspartantrak.com and follow the first-time user instructions. By registering, you will create a confidential user profile and have immediate access to: • All on- and off-campus job listings for current MSU stu- dents • Internship listings • Full-time positions targeting graduating MSU students • Opportunities to interview on campus with employers through Interview TRAK • A place to post your resume &:. professional documents ' to apply on-line for jobs • Individual career advising. Note: all students making appointments with career advisors are required to be registered on SpartanTRAK • The Alumni Career Advisory Network, an on-line searchable database of Spartan alumni who you can contact for information and advice • CareerSearch, a professional directory to help you research &:. network in various career fields • WetFeet, an insider profile resource (courtesy of Shell Oil Corp.) providing information on multiple industries and potential employers / One of the best things you can do for yourself in your job or internship search is to make personal connections with employers. Career fairs give students and employers the opportunity to speak directly to each other about openings, learn about career fields and areas of interest, and gain advice on job and internship searches. Career fairs and other special information programs.are held throughout the year in a variety of campus locations. A list of career fairs is available at wwwcareemelwork. msu.edu 2006-2007 Career Fairs & Seminars Sep 12 Sep 21 Sep 27 Oct 3 Oct 4 Oct 5 Oct 10 Oct 18 Oct 19 Oct 24 Nov 3 Nov 7 Nov 17 Jan 16 Jan 18 Jan 24 Feb 2 Feb 7 Feb 7 TBD Feb 15 Feb 20 Apr 19 Meet the Accounting Firms Finance Assoc Career Fair Law Day MBA Career Exploration Conference (Interviews) (2 day event): SciTech Exch ange (Career Ga llery) (Interviews) (2 Day Event) Business Exchange (Career Gallery) (Interv iews) (2 Day Event) Graduate &:. Prof School Recruitment Fair Construction Management Fair (Interviews) (2 Day Event) Agriculture Fair (Interviews) (2 Day Event) The International Opportunity Fair Creative Arts Forum Hospitality Business Career Expo (Interviews) (2 Day Event) Crop &:. Soil Science Mock Interviews Supply Chain Management Career Fair (Interviews) (2 Day Event) Diversity Career Fair (Interviews) (2 Day Event) Packaging Career Fair (Interviews) (2 Day Event) Communication Conference &:. Convergence Call To Serve Career Fair Environmental/Natural Resources Fair College of Law Recruitment Fair "For Law Students Only" Summer Employment Fair (Interviews) (2 Day Event) Criminal Justice Fair Teacher &:. Admin Recruitment Fair Student Handbook and Resource Guide 13 CAREER ADVICE Career advisors can help at every stage of your planning for life after college, whether your plans are employment or grad uate study MSU's Career Services Network is organized to meet the needs of students at different stages or with specific interest areas. • just getting started? Career Services in the Student Services Building specializes in the early stages of career exploration and planning. Students can get help developing a resume, seeking internships or other expe riential learning opportunities. This site also hosts inter views with employers from the health, human services, and public sector areas. • Most colleges have a Field Career Consultant who is a specialist in career options for majors in their college. They can provide detailed information about job search strategies for specific careers, as well as help students make connections with alumni or employer representatives. • The Lear Corporation Career Services Center in the Eli Broad College of Business provides career advising for all students interested in business related careers. They also host interviews with hundreds of companies seeking interns or entry-level hires. • Career Services@ the Stadium specializes in com munication, science and technology career fields. They host interviews with companies in a wide range of industries and organize twelve different career events annually • Ph.D. students interested in exploring career options or seeking assistance with a job search may consult with Dr. Matt Helm, Graduate Student Career Advisor, locat ed in Linton Hall. Advisors work with students through workshops and individ ual advising. To set up an individual advising appointment, go to wwwcareemetwork.msu.edu and click on "Career Advising." Business students should call the Lear Corporation Career Services Center at (517)432-0830 to schedule an appointment. Because individual appointments are in high demand, we recommend attending a workshop before making an appoint - ment to make the most of your time. Note: all students must register on SpartanTRAK before going to their advising appointments. CAREER WORKSHOPS Workshops are held frequently on a wide variety of topics. Check http://events.msucareerservices.org for a detailed schedule. Workshop subjects usually include: • Resume Writing • job Search Strategies • Dressing for Success • Business Careers for Non-Business Majors • Interviewing • Networking • Researching Employers • Summer job Search Strategies • Applying for Graduate School • "What can I do with a major in ... " • Presentations featuring speakers including alumni, employer representatives, faculty and other experts Career and Academic Decision-Making and Job Search Strategy courses can help you connect academics, skills, and real careers. Consult the Career Development Center, your academic advisor or academic department to find out more. MSU STUDENT EMPLOYMENT MSU student employment opportunities are co-administered by Career Services and Human Resources to help students find part-time work, summer and seasonal jobs, and internships. MSU Student Employment manages MSU part-time job post ings, the hiring process, and all MSU student employee records. In addition, MSU Student Employment develops policies and procedures for MSU student employees, and acts as a liaison between student employees and campus hiring units. Career Services manages off-campus part-time jobs, seasonal jobs, and internships. Students may access the services and listings by first registering in SpartanTRAK at www.spartantrak.com. Once registered, students may choose several options: • For MSU positions, link to MSU Student Employment from the Spartan TRAK Main Page to access the listings fo r work-study and non work-study jobs managed by Human Resources (click on "MSU Student Employment" under Campus Links). Approximately 17,000 students are employed on campus each year in academic departments, research and support centers, residence and dining halls. Students may pursue a wide range of positions, including clerical, technical, research assistance, project management and service roles. • For off-campus positio.ns, search the listings in the SpartanTRAK database under 'Jobs and Internships." Use the search engine to select part-time jobs with work-study or non work-study status. Popular off-campus employment includes restaurant jobs, sales positions, as well as clerical and technical roles with local employers. Positions that require a work-study award are indicated in both MSU and off-campus listings. Work-study awards are a 14 SPARTAN UFE-2006 form of financial assistance, and students must qualify by applying through the Office of Financial Aid. WORKING AT MSU A student employee is a part-time employee who is enrolled at MSU, is registered for classes and whose primary purpose for being at the university is the achievement of a degree or certification. During summer semester, an individual may be a student employee if s/he has been admitted/ readmitted and is enrolled for summer and/or fall semester classes. Student employees are considered at-will employees and their employment is interim and temporary and incidental to the pursuit of a degree or certification. MSU WORK OPPORTUNITIES The following is a list of some of the major student employ ers on campus. All employees must be processed through the MSU Student Employment prior to beginning work. Instructional Media Center regularly employs students in AV Aide positions. You must be willing to work at least one full semester, plus go, through a training program. Most of the jobs involve handling of audio-visual equipment. For further information, contact Don Morgan, Operations Supervisor, IMC Classroom Services at 353-4338. Intramural officiating positions are available each semester. There are training sessions during the first week of classes. Contact the Intramural Office, first floor Service Counter, IM West, for further information, 355-5250 The Library has a variety of part-time positions, many with a variety of skills and detailed training, requiring continuous employment throughout the year. Housing and Food Services Units including Kellogg Center, Residence Halls, and the MSU Union, have a vari ety of student employm\".nt opportunities. Students can apply online at hfs.msu.edu. Physical Plant Division has part-time student opportunities in engineering, skilled trades maintenance, computer pro gramming, custodial work, grounds maintenance, and a vari ety of other areas. Contact any of the offices listed under Physical Plant in the Faculty and Sta.ff Directory for further information. Academic departments, college offices and other adminis trative offices hire students for a variety of responsibilities. Contact those that are of special interest to you. SUMMER EMPLOYMENT AND INTERNSHIPS Summer employment and internship opportunities are li?ted on SpartanTRAK. Opportunities are available in a wide vari ety of summer jobs and internships located in Michigan and across the US. Other sources for information about intern ships can be found at: www.csp.msu.edu, by visiting the Career Development Center, Suite 6 Student Services Building, or by attending the annual Summer Employment Fair. EMPLOYMENT VERIFICATION FOR STUDENT EMPLOYEES Immigration Reform and Control Act of 1986 Since June 1, 1987, the Immigration Reform and Control Act of 1986 has required that all individuals who are hired must be verified for identity and employment eligibility or the employer will be subject to both civil and criminal fines, penalties, and injunctions. Therefore, all student employees must complete an INS Form 1-9 and a W-4 form and present document(s) for employ ment verification. It is recommended that you apply immediately for the appro priate document(s) you do not have and would like to use for employment verification. Documents must be presented after accepting employment either on or off campus. Those who do not possess the proper document(s) must present a receipt on or before the first day of employment and must present the required document(s) within 21 calendar days of the employment date. Questions may be directed to MSU Student Employment at 355-9520. Students who plan to work must provide evidence of their name, Social Security number, identity, and work authorization to comply with federal laws. All students must present an original or duplicate Social Security card along with other documents (e.g. driver's license, school identification card with photograph, US. Passport, Alien Registration Receipt card) when being processed for employment. A complete list of acceptable documents and specific information for international students is available at www.hr.msu.edu/HRSite/HiringPostingsl A Summer Employment Fair is held each February for students interested in seasonal and career-related work opportunities. This year's date: February 15, 2007 / Student Handbook and Resource Guide 15 DISABILITIES, REHABILITATION Americans With Disabilities Act, Section 504 of The Rehabilitation Act of 1973 and The Michigan Persons with Disabilities Civil Rights Act Under the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act (504), and the Michigan Persons with Disabilities Civil Rights Act (MPDCRA), quali-fied applicants and employees with disabilities are protected from discrimina tion in hiring, promotion, discharge, pay, job training, benefits and other aspects of employment. These laws provide that qual ified individuals with a disability must be provided with rea sonable accommodations that do not impose undue hardship. The MPDCRA requires an employee to request accommoda tion within 182 days from the date the employee discovered or should have discovered the need for accommodation. Failure LO notify the employer or this need within 182 clays releases the employer from its obligation to accommodate under the MPDCRA. The employer is not released from its obligat ion to accommodate under ADA and Section 504; however, complaints alleging discrimination prohibited by the ADA and 504 must be filed within time limits set forth in the statutes and implementing regulations. The ADA, Section 504 and the MPDCRA also provide that each University program, service and activity, when viewed in its entirety, must be accessible unless assuring accessibility would fundamentally alter the program, service or activity Questions should be directed to MSU Student Employment at 355-9520. MICHIGAN RIGHT-TO-KNOW LAW The Michigan Right-to-Know Law requires that all employees who may be exposed to hazardous chemicals receive chemical safety awareness training. Student employees who are known Lo be, or who could potentially be, exposed to hazardous chemicals must be informed of their rights under the law and of specific safety procedures necessary to work with these materials. Student employees who are not working with hazardous chemicals or who have a low probability of expo sure must also be informed that they may request the same training concerning their rights under the law This may be accomplished in the same manner used for other employees written communications, video presentations, and in-house training. The Office of Radiation, Chemical and Biological Safety should be contacted at 355-0153 for add itional informa tion and assistance regarding video presentations and training. FAMILY AND MEDICAL LEAVE ACT OF 1993 The Family and Medical Leave Act of 1993 provides eligible student employees with up to twelve weeks of unpaid, job-' protected leave. To be eligible, a student employee must have been employed by MSU for at least 12 months and have at least 1,250 hours of service in a twelve-month period. Leave is granted to care for the employee's child following birth, or placement for adoption or foster care; to care for an employ ee's spouse, son, daughter, or parent, who has a serious health condition; or for a serious health condition that makes the employee unable to perform the employee's job. Upon return from FMLA leave, student employees will be returned to their original or an equivalent position. Questions may be directed to MSU Student Employment at 355-9520. RULES GOVERNING PERSONAL CONDUCT OF EMPLOYEES Rules of personal conduct for employees (including student employees) are intended to promote the orderly and efficient operation of the University, as well as to protect the rights of all employees. The Rules Governing Personal Conduct of Employees may be viewed at www.hr.msu.edu/hrsite/documents. Students having questions or concerns regarding employee con duct should contact MSU Student Employment at 355-9520. Drug-Free Workplace Act applies to student employees The federal Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendment of 1989 apply to MSU and all MSU employees, including students. The MSU Drug and Alcohol Policy for employ ees and students is printed in Part III of this book Students are advised to be familiar with this policy Who Works for You at MSU? During 2006, MSU had a total of 13,027 faculty and staff employees. Total student employees numbered 16,955 (Approximately 36% of MSU students worked on campus during the year.) Faculty & academic staff ... . . Graduate assistants ....... . Administrative-Professional, Administrative Professional Supervisors Association, and Confidential A-Ps . ................... . Clerical-Technical and Confidential C-Ts. Nurses. . Resident Advisors . Stage Managers . . Fraternal Order of Police (police officers) MSU Extension .......... . Labor . . . . . . . . . . . . . . . 4,297 . . 1,382 .. 2,505 . 1,627 ... 57 . 21 . .... 5 49 . . 395 Custodial (Local 1585) . . Skilled Trades (Local 999) . . . . . . . . . . . . . . Power plant operators (Local 547). . 756 . 206 . . . 48 -Office of Planning and Budgets Planning Profile Summary, June 15, 2006 16 SPARTAN LIFE-2006 FINANCIAL AID TYPES OF FINANCIAL AID Financial aid programs fall into three categories: grants and scholarships, loans, and work. Programs within each category may be need-based or non-need-based. Need is determined by federal processing of the FAFSA. Students who do not qualify for need-based aid may still be eligible for some loan programs. Student employment is available for all students. The Office of Financial Aid must follow federal, state, and institutional regulations when awarding aid. Awards will be made on a first-come, first-served basis as long as funds are available. Scholarship assistance: To pursue scholarship possibilities beyond those offered at MSU, consider a personal scholarship search. Use the library, or access a free national computerized scholarship search service called fastWEB, wwwjastweb.com Short-term loans: If you need money temporarily for educa tional expenses, short-term (60-day) loans are available in the Office of Financial Aid. Thes~ loans may be available in a relatively short time. Students who are registered and have no MSU holds may apply for a short-term loan online at STUIN FO (stuinfo.msu.edu). ASMSU and COGS loans: The COGS loan fund, adminis tered through the Office of Financial Aid, allows graduate and medical students to receive interest-free loans of $500 for 60 days. The ASMSU/COGS Loans of up to $100 for six weeks are available to registered undergraduate and graduate stu dents who have paid their ASMSU or COGS tax. A valid MSU ID must be presented in 307 Student Services. FINANCIAL AID ON THE WEB Financial aid information for MSU students may be found on the web at two locations: • finaid.msu.edu is the home page of the Office of Financial Aid. Here you will find descriptions and eligibili ty requirements for the types of aid most commonly awarded to MSU students. • stuinfo.msu.edu is the gateway to student records. In stuinfo you will find efinaid, which lists your aid and the steps required before the aid .can be paid to you. BUDGETING Budgeting for the entire year is essential. The Office of Financial Aid provides budget information at its offices and on its World Wide Web page and advisors will assist you in planning a budget. Over 65 percent of MSU students receive financial aid. Many receive aid from more than one source. The Office of Financial Aid assists students as part of the University's com mitment to providing equal opportunity and equal access to all qualified students. INFORMATION SOURCES Financial aid advisors are available to answer questions, dis cuss your needs, or assist with budget planning. Talk with a financial aid advisor as soon as possible. Delays may be costly because some programs have application deadlines. Walk-in service is available and no appointment is necessary Offices: 252 Student Services Monday-Friday 150 Administration Building Monday-Friday 8 a.m.-5 p.m. 9 a.m.-5 p.m. Telephones: Voice: 517/353-5940 Fax: 517/432-1155 Addresses: Mail: 252 Student Services, E. Lansing, MI 48824-lll3 E-Mail: finaid@msu.edu Web site: www.finaid.msu.edu APPLYING FOR AID: THE FAFSA . The Office of Financial Aid offers a variety of grant, work, and loan programs to give financial options to all families, no matter what their need or resources. You should file a Free Application for Federal Student Aid (FAFSA) to apply for both need-based and non-need-based aid at MSU This free form is used nationwide to determine aid eligibility by col lecting income, asset, and demographic data about the stu dent and family File for aid as early as possible after January 1st of the year in which you wish to begin receiving aid. The .form is available on the web at wwwfafsa.ed.gov. / Student Handbook and Resource Guide 17 FOOD PUBLIC EATERIES SNACKS AND QUICK MEALS MSU Crossroads Food Court in the International Center features Panda Express, Subway, Sparty's Coffeehouse, Villa Pizza, and Woody's Oasis. One Union Square, MSU Union's food court, offers Beaners, Blimpies, Grill 155, and Pete's Arena Pizza. Union Heritage Cafe featuring fresh fruit, salads, soup sandwiches and home-style entrees. Located on the lower level of the MSU Union. Monday-Friday 11:30 a.m.-1:30 p.m. KC's Lounge, 432-4000 Monday-Sunday: Breakfast 7-11 a.m. Dinner 5 p.m.-10 p.m. Lunch Late Night 10 p.m.-11 p.m. 11 a.m.-5 p.m. Kellogg Center State Room, 432-5049 Monday-Saturday 6:30 a.m.-10 p.m. Sunday Brunch 10 a.m. - 2 p.m. Owen Graduate Center Cafeteria, 355-5007 Monday-Thursday 7 a.m.-11 p.m. Friday 7 a.m.-9 p.m. Saturday 8 a.m.-9 p.m.· Sunday 8 a.m.-11 p.m. Holiday hours may vary RESIDENCE HALL CAFETERIAS Campus residence halls have cafeterias for hall residents and their invited visitors who have purchased guest meal tickets. Off-campus students also may purchase meal contracts for an entire semester or, if an occasional meal is desired, may purchase books of discounted meal tickets. Check at any hall manager's office for further information. A resident with MSU ID may eat in any undergraduate hall. Weekly menus are listed at www.eatatstate.com along with other food service information. Residents may contract for one of four meal plans. The Gold Meal Plan offers unlimited access to dining halls, four guest passes and $150 in Spartan Cash. The Silver Meal Plan offers unlimited access to dining halls, and the Prime 15 Plan offers access any 15 times per week. The Traditional 20 Meal Plan offers breakfast, lunch and dinner, Monday through Saturday and two meals (no evening meal) on Sunday For fall semester, meals covered by the contract begin check in week with breakfast on Wednesday for freshmen and breakfast on Thursday for returning students. Contract meals end with lunch on Friday of finals week. Spring semester meals begin with breakfast on the Monday the halls reopen and continue through Friday lunch of finals week. No meals are served starting Wednesday dinner through Sunday during the Thanksgiving recess. Check www.ealaL<;late.com for hours of operation in dining rooms and Totally Takeouts. "Totally Takeout" meals are available in Brody, Landon, Mason, McDonel, Shaw and Wilson. Most residence halls have "Sparty's" convenience stores. Hours vary by hall www.hfs.msu.edu/spartys. "Sparty's" operates retail locations for snacks or quick meals in the following campus locations: Residence Halls Brody, Case, Holden, Holmes, Hubbard, McDonel, Wilson, and Wonders Other Buildings Administration, Clinical Center, Communication Arts, Shaw Ramp, and Veterinary Clinic "Sparty's" operates coffee houses serving snacks, meals, and specialty coffees in the following locations: Bio-Medical Sciences, MSU College of Law Building, Engineering, Library, Crossroads Food Court, and Erickson. SPARTAN CASH Spartan Cash is a debit card program offered by Housing and Food Services to all students. Students may open an account in any hall manager's office with a minimum deposit of $50. The MSU ID Card is used to access the account at any of 80 locations both on and off campus. Check www.spartancash.com for a complete vendor list. MSU DAIRY STORE lee cream and cheese are sold in the MSU Dairy Store in Anthony Hall on Farm Lane. Call 355-8466 for information. Hours: Monday-Friday 9 a.m.-8 p.m. Saturday Noon-8 p.m. *Call to verify hours of operation. Sunday Noon-8 p.m. MSU STUDENT FOOD BANK The MSU Student Food Bank serves registered graduate and undergraduate MSU students who do not have a meal plan on campus and who are in need of supplemental food and necessities. Students must provide proof of registration at the beginning of each semester and must present their current MSU student ID upon each visit to the Food Bank. Food is generally distributed biweekly on Wedne.sday's from 5:30 to 7:00 p.m. at the Olin Health Center cafeteria. (Enter on the west side of the building.) Contact: foodbank@msu .edu, call 432-5136, or check out the Food Bank web site at www.msu.edu/-foodbank for more information and current distribution dates. 18 SPARTAN LIFE-2006 Governance refers to the decision-making process of the University The ultimate policy-making authority at MSU is the Board of Trustees, a group of eight individuals elected by state-wide ballot, whose powers are delegated through the Constitution of the State of Michigan. Faculty and students, along with administrators, have been delegated specific roles to play in the governance process. Undergraduates are gov erned by the Associated Students of Michigan State University (ASMSU). Graduates are governed by the Council of Graduate Students (COGS). ASSOCIATED STUDENTS OF MSU (ASMSU) ASMSU is the all-University undergraduate student govern ment at MSU. ASMSU represents students within the academic governance system, on campus, in the City of East Lansing, in the State of Michigan and nationally ASMSU also provides many services to students such as free legal services, funding for student programs and events, the Red Cedar Log yearbook, and copy and faxing services. All activities and programs are funded through a student tax collected each semester Contact: ASMSU 307 Student Services (517) 355-8266 E-mail: asmsu@msu.edu Web: asmsu.msu.edu The Academic Assembly and the Student Assembly are the two main components of ASMSU. Each assembly has college based representation, as well as representation by Major Governing Groups and CORES (racial/ethnic) and COPS (progressive) groups. ASSOCIATED STUDENTS OF MICHIGAN STATE UNIVERSITY ACADEMIC ASSEMBLY STUDENT ASSEMBLY The Academic Assembly discusses academic issues at MSU during its Tuesday night meetings. The assembly has student seats on Academic Council which is the second highest cam pus governing body next to the MSU Board of TrusteesJhe members of Academic Assembly are active participants 'in the MSU academic governance system. Academic Assembly works closely with the MSU administration on tuition issues, academic changes, and other aspects of academia. Academic Assembly maintains good working relations with the Michigan Legislature and lobbies on behalf of students for increased appropriations. The Academic Assembly chairper son acts as the official spokesperson of the assembly to the University administration and other outside bodies. The Chairperson works with the Internal Vice Chairperson, the External Vice Chairperson, and the Director of University; Governmental and Budgetary Affairs. Positions are filled every spring by an election and application process. The Student Assembly meets on Thursday nights to discuss concerns that students confront on campus, within the City of East Lansing, and the State of Michigan. The assembly's purpose is to improve life for students at MSU through con tinued dialogue within the community The Student Assembly Chairperson acts as the official spokesperson of the assembly to the University administration and other out side bodies. The Chairperson works with the Vice Chairperson for Internal Affairs, the Vice Chairperson for External Affairs, the Vice Chairperson for Student Programming, and the Vice Chairperson for Student Funding. Student Assembly Executive Staff composed of the Director of Legislative Affairs. Assistant Director of Governmental Affairs-State Affairs, Assistant Director of Governmental Affairs-City Affairs, and Assistant Director of Governmental Affairs-Voter The Executive Staff lobbies on behalf of the student body concerning city and state govern ment, and are hired every spring. The Central Staff is supervised by the Associate Director. The Central Staff is made up of different Directors who ensure that all divisions of ASMSU receive the support needed Positions are filled every spring by an application process. The Central Staff is composed of the following departments: Human Resources. The director is responsible for the recruitment and selection of all ASMSU staff and per sonnel. This department also deals with interoffice communication and cooperation. Communications. The Director deals with media rela tions and publicity of ASMSU. The Assistant Director of Communication-Marketing engage in various external initiatives to support public awareness and participation in ASMSU at the grassroots level. The Assistant Director of Communication-Research conducts studies of MSU students Lo develop a more sound opinion of ASMSU's constituents. The Director of Communication-Web Affairs administers the ASMSU web page with updates on services, issues, and other benefits provided by ASMSU. Racial Ethnic and Progressive Student Affairs. The director provides a liaison relationship between ASMSU and the racial ethnic groups and progressive student Student Handbook and Resource Guide 19 groups. This department develops recruitment programs for racial ethnic and progressive students and imple ments the ASMSU Affirmative Action Plan. Comptroller. The ASMSU Comptroller and Assistant Comptroller are responsible for the handling of all financial records for ASMSU. They also formulate and supervise the development of the ASMSU budget. Information Technology. The Director's primary func tion is to organize and develop an integrated communi cations system to be used across all branches of ASMSU. The Director also acts as a technical resource with all equipment and data. Freshman Class Council (FCC). Through ASMSU FCC serves as the voice of the freshman class and coordinates activities for the freshman class. The council is appointed by the Student Assembly each fall through an application process. Applications are available in the ASMSU Business Office located at 307 Student Services Building. Senior Class Council (SCC). Through ASMSU SCC serves as a voice of the senior class and coordinates activ ities for the senior class. The council provides programs including the career development workshop series; the senior reception during which the outstanding senior, fac ulty and staff awards are presented; class gift; commence ment student speaker selection; senior days events and philanthropy events such as the Charity Bowl. The cur rent year's council selects the next sec each spring semester through an application and interview process. Contact SCC via their web site: www.scc.msu.edu. SERVICES AS1':'fSU serves the undergraduate student population through the following departments. The Programming Board provides students with education al and diverse entertainment through the following thirteen departments, all of which can be reached through the Programming Board Business Office, 319 MSU Union, 353-5255 and at www. asmsu. msu. edu. Alliance of Lesbian, Bi, Gay and Transgender Students (ALBGTS) Arab Cultural Society (ACS) Asian Pacific American Student Organization (APASO) Black Student Alliance (BSA) Council of Students with Disabilities (CSD) Culturas de las Razas Unidos (CRU) Great Issues International Student Association (ISA) Jewish Student Union QSU) MSU Telecasters North American Indigenous Student Organization (NAISO) Pop Entertainment Women's Council. The Funding Board provides funding to Registered Student Organizations and Major Governing Groups. These groups can apply for funding for a wide variety of programs includ ing speakers, conferences, educational programs, and other special projects. Applications are available online at www.asmsu.msu.edu and must be submitted online and approved prior to the event. Student Legal Services provides for student participation in a prepaid legal services plan. This entitles currently enrolled undergraduate and graduate students who have paid his or her ASMSU student tax to receive legal counsel from staff attorneys on most legal concerns. Students may receive repre sentation in court or be counseled for criminal misde meanors, drunk driving and other traffic offenses, landlord tenant problems, as well as many other civil matters. The legal services staff is available to present educational programs about the office or other law-related matters. The office is located in 329 Student Services Building. For more informa tion or to make an appointment, call 353-3716 weekdays between 8:00 a.m. and 5:00 p.m. Through the Student Defender program, one can seek advice and counsel for students involved in any University or departmental judiciary action. Student defenders are trained to act as counsel for residence hall problems, academic dis honesty, non-disciplinary challenges, and other intra-univer sity concerns. The Student Defender office is located in 332 Student Services Building. The Red Cedar Log, MSU's official yearbook, is provided to all taxpaying undergraduates at no cost. The books are dis tributed every August on campus or by mail. The office is located in 311B Student Services. The ASMSU Business Office provides low-cost copying and fax services in 307 Student Services. Interest free loans of up to $100 are provided for a maximum of six weeks to all undergraduates who have paid their ASMSU tax. COUNCIL OF GRADUATE STUDENTS (COGS) COGS is the all-University graduate and graduate-profession al student governing body It is composed of one representa tive and an alternate from each degree granting unit, seven officers, and the graduate student representatives on University committees. COGS' goals are to: promote the aca demic, economic and social aims for all graduate students; establish effective communication among these students and the academic/administrative units of the University; and cre ate channels of effective communication with other student organizations. Located at 313-316 Student Services, 353-9189, e-mail: cogs@msu.edu. Web site: www.msu.edu/-cogs Services for graduate students include: COGS Copy Service .. . provides self-service copying at 4¢ per page. Service includes two-sided copying, enlarge~ ment/reduction, automatic document feeder and collator. COGS Loan Programs .. .Interest-free loans of $500 for 60 days are administered through the Office of Financial Aid, 259 Student Services. Interest-free loans of $100 for 4 weeks are administered through the ASMSU Business . Office, 307 Student Services. COGS Thesis & Dissertation Program .. . provides for professional, final copy of your thesis or dissertation at 9¢ per page. This service usually takes 2 to 3 days. 20 SPARTAN LIFE-2006 Intercooperative Council (ICC) , also referred to as Student Housing Cooperative (SHC), governs the cooperative living units. Co-ops are student owned and managed houses that contribute social benefits and economic savings to the mem bers. Located at 541 E Grand River, 355-8313. www.msu.coop Owen Graduate Association serves residents of Owen Hall through its legislative, social, educational, and cultural pro grams. Elected officers and representatives meet weekly and address hall and resident concerns, as well as plan and finance hall activities. Contact the Complex Director's Office, 355-4210, for information. The Residence Halls Association (RHA) is MSU's on-cam pus student government. They are dedicated to representation of student views, providing services to the on-campus com- . munity, and making the university a better place to live. RHA is made up of representatives from every hall and from student groups. The services RHA provides are: RHA TV-A movie network carried on campus cable similar to HBO RHA Movie Offices-A DVD rental system where students can rent thousands of movies from five different locations. Health & Safety Services-RHA strives to help provide awareness and advocacy for health-related issues. RHA Specials Events-Free and low-cost concerts performed by nationally known bands. Campus Center Cinemas- Movies right out of the theater shown on the big screens at Wells Hall. Grab a date, some popcorn, and enjoy! For more infor mation on all of the programs run by RHA, and to learn how to get involved, visit www rha.msu.edu The University Apartments Council of Residents (UACOR) represents undergraduate, graduate, faculty and staff residents of Cherry Lane, and Spartan Village. The Council sponsors many activities and serves as an Advocate for residents with community agencies and University offices. Meetings are held monthly for executive officers, elected rep resentatives, guests, and all residents to make suggestions, voice concerns, and become informed. Elected executive offi cers receive a small stipend. The UACOR office is located in 1401 Spartan Village, Apt. H. Hours vary call 355-0738, or e mail uacor@msu.edu for information, assistance or any ques tions. Legal Aid ... COGS provides for legal aid through Student Legal Services in 328 Student Services. COGS Funding Requests ... Graduate groups and organi zations are encouraged to apply for funding. Applications and guidelines are available in 316 Student Services. Endowment Fund ... Conference and degree completion grant applications are available at 316 Student Services on a first-come, first-served basis. Apply early in the semester. COGS web page: www.msu.edu/-cogs MAJOR GOVERNING GROUPS Major governing groups are all-University in scope but repre sent the concerns of specific groups of students. Greek Governing Boards. The Greek community is com prised of four major governing boards, individually responsi ble for managing and providing services to their member organizations. (For a list of Greek constituent groups, see page 136.) The Greek governing boards share an office in 325-326 Student Services Building, 353-2965, gogreek.msu.edu Interfraternity Council. As the governing board for the 26 men's Greek letter organizations currently active on campus, the IFC provides programs and services through its internal organizational structure of eight elected execu tive officers and a number of appointed leadership posi tions to over 1,200 fraternity men. National Pan-Hellenic Council. The NPHC Council con sists of 9 historically African-American Greek letter organi zations, 8 of which are active at Michigan State University The seven-member elected executive committee serves as an advocate for more than 100 NPHC members, coordi nates events and activities for the council and sponsors programs and services of member organizations. Panhellenic Council. Nine elected executive officers and other appointed leadership positions assist the Panhellenic Council in providing programs and services to the 13 women's Greek letter organizations. The Panhellenic Council actively promotes Greek life and women's issues in the campus community, coordinates the activities and pro grams of member organizations, and plans major events and activities for 1,300 Greek women. Independent Greek Council (IGC). Founded in April, 2000, IGC is the umbrella for MSU's Asian, Latino/Latina, and multicultural fraternities and sororities. Four elected executive positions represent and coordinate communica tion among the 8 member organizations involving over 80 men and women. / Student Handbook and Resource Guide 21 ACADEMIC GOVERNANCE The academic governance system consists of committees and councils at the department, college and all-University levels. Each has responsibility to consider matters of educational policy relating to its specific area. Visit the Academic Governance website at wwwmsu.edulunitlacadgovl ACADEMIC COUNCIL The Academic Council, composed of faculty, administrators and students, is the highest body to consider issues concern - ing academic programs and procedures of the University It also approves general student regulations and general state ments on student rights and responsibilities. The student and faculty members also meet separately as the ASMSU Academic Assembly and the Faculty Council. All operations are guided by the Bylaws for Academic Governance. COMMITTEES Academic Council Standing Committees have student members appointed by the ASMSU Academic Assembly (See Article 4, Bylaws for Academic Governance.) Committee on Academic Governance . . . nominates facul ty and students to serve on Academic Council committees; reviews the Bylaws for Academic Governance, as well as col lege and department bylaws. Seven positions are open to students. Committee on Academic Policy . .. consults with the Provost's Office ~bout changes in academic programs and procedures. Six positions are open to students. Committee on Curriculum . .. reviews and approves or rejects changes in undergraduate courses, curricula, and degree requirements proposed by academic units. Seven positions are open Lo students. Committee on Faculty Tenure ... advises the Provost on procedures to be used in granting tenure or dismissing a faculty membe[ Three positions are open to students. Committee on Student Affairs .. . advises the Division of Student Affairs and Services on policies as they affect achievement; initiates and reviews amendments to the Academic Freedom Report and General Student Regulations. Seven positions are open to students. Students also serve on the following committees. Current memberships are listed in the section titled "Organization of Michigan State University" at the front of the Fawlty-Staff Directory. Contact: Secretary for Academic Governance, 308 Olds Hall, 355-2337. Advisory/Consultative Committees University Committee on Honors Programs University Committee on International Studies and Programs University Committee for the Library University Military Education Advisory Committee Board Established Committees All-University Traffic Committee Anti-Discrimination judicial Board Minority Advisory Council Women's Advisory Committee to the Provost Women's Advisory Committee to the Vice President for Student Affairs and Services Women's Advisory Committee to the Vice President for Finance and Operations 22 SPARTAN LIFE-2006 HEALTH SERVICES I OLIN HEALTH CENTER Olin Health Center is an outpatient health care facility provid ing medical, dental, and health education services to the stu dents of MSU Services are available year round. Olin Health Center is located on East Circle Drive between Berkey and Morrill Halls. Telephone: 355-4510. For current information on hours and services, please visit the Olin website: olin.msu.edu Olin Health Center is nationally accredited by the joint Commission on Accreditation of Health Care Organizations, and is staffed with board certified physicians and other certi fied health care professionals. Olin Health Center services are available to all MSU and MSU Law students and their spouses. Students are encouraged to secure health insurance coverage. The University will subsidize the first three medical office visits each year to the Olin Health Center for students enrolled in MSU classes. Laboratory, x-ray, dental, physical therapy and medical/surgical procedures, as well as the fourth and subsequent visits, will incur a charge. Olin will first bill insurance companies and then bill the patient for charges not paid for by insurance. Insurance co-pays are expected to be paid at the time of service. Patients without insurance coverage will be asked to pay at the time of the visit. Students interested in the Student Insurance plan should contact the MSU Benefits Office for details, 353-4434 or stu dentinsurance@hr.msu.e'du. Low income uninsured students are encouraged to apply for the Student Health Subsidy Program (SHSP) through the MSU Benefits Office. SHSP is free of charge and pays for many of the services at Olin Health Center. PRIMARY CARE CLINIC This clinic provides management of both short-term and long term medical problems within the scope of general medical care. Additional specialty clinics include gynecology, immuniza tion, sports medicine, and orthopedics, with support services of laboratory, physical therapy, pharmacy, and radiology Patients are encouraged to call ahead to make an appoint ment (353-4660); however, patients arriving without an appointment will have an appointment scheduled for them. If illness or injury is sudden and it is medically necessary to be treated right away, the patient may be seen in the Urgent Care Clinic or given a same day appointment. URGENT CARE CLINIC An Urgent Care Clinic is available for minor trauma and ill nesses that do not require the full facilities of a hospital emer gency room, but do require immediate care, such as lacerations, bone fractures or food poisoning. Medical problems requiring hospitalization or the facilities and personnel of a hospital emergency department are referred as appropriate. Laboratory, x-ray, dental, physical therapy and medical/surgical procedures will incur a charge. COURTESY VAN AND PHARMACY DELIVERY SERVICE The Courtesy Van provides transportation to patients who, because of illness or injury, have difficulty getting to and from the Health Center. Call 353-4700. The Pharmacy Delivery Service provides same or next day service delivering both prescription and over-the-counter items. For details, call the Olin Pharmacy, 353-9165. Both services are available fall and spring semesters, and available to on-campus students and off-campus students within one mile of campus. PHONE INFORMATION NURSE: 353-5557 Registered nurses staff this telephone service, providing test results and answers to health-related questions. Test results are available Monday through Friday from 9 a. m. to noon and 1 to 5 p.m. Health related questions are answered 24 hours per day, seven days a week. Call 353-5557. Visit the Olin Health Center web site for fact sheets, service information, the Cold and Flu Self Diagnosis Checklist, the Immunization Information overview and Immunization Self Report Form. Also on-line are two interactive resources for visitors who have questions not addressed by the web site. Ask Olin is available to submit a message on-line regarding questions or comments about Olin services, or about your visit to Olin. Body Line provides the opportunity to ask health related issues-Sexual Health, Nutrition, Fitness, Drugs, Alcohol or Stress-everything you've ever wanted to know about but were afraid to ask! Visit olin.msu.edu. HEALTH EDUCATION SERVICES Olin's Health Education Service Department addresses the health promotion, education and prevention needs of MSU students. Individual counseling, outreach programming, and learning opportunities are provided for students interested in a wide variety of health issues. The Nutrition Counseling and Education Program offers individual consultation with a registered dietitian at no charge. Common concerns addressed include (but are not limited to) weight and body image issues, sports nutrition, eating disorders, vegetarian diet, diabetes as well as general nutrition questions and concerns. LIFE:Rx, the Lifestyle Inventory, Fitness Evaluation and Prescription Program evaluates participants by checking blood cholesterol/HDL levels, blood pressure, aerobic capacity, muscular flexibility, muscular strength, lung capacity, body composition and lifestyle assessment. As a part of the fitness evaluation, an exercise plan is developed and designed to suit the student's fitness goals. Student Handbook and Resource Guide 23 The Center for Sexual Health Promotion offers a free anonymous HIV/AIDS education, Counseling and Testing Program as well as individual education appointments. The Alcohol and ' Other Drug Education Program: Students with concerns and/or questions about their own alcohol or drug use or that of their friends or family mem bers, are welcome to meet with the AOTD Coordinator Students are welcome to drop in or call Health Education to make an appointment to ensure that staff is available. For the latest MSU-specific alcohol facts, programs, services and activities visit justthefacts. msu.edu to find out more about tobacco use and smoking cessation. Outreach programs bring health-related workshops and support services to residence halls, sororities, fraternities, aca demic classes and other student groups. • RUBI: Respecting and Understanding Body Image, a registered student organization that promotes positive body image and relationships to food/eating. For more information, contact Ronda Bokram, Nutritionist, advi sor to RUBI at ronda.bokram@ht.msu.edu • Student Cancer Support Network • Student Food Bank • "In Your Face Reality Troup" performs a series of skits focusing on healthy sexuality and lifestyle decision making from the student perspective. For students seeking information on health-related topics there is the Health Education Resource web site, olin.msu.edu. In addition, Ask Bodyline, located at olin.msu.edu serves Students wishing to ask direct personal questions about any facet of health. Confidential responses are e-mailed directly back to the student. Answers are then cataloged anonymous ly for access by other users. For more information regarding Health Education Services, please call 353-0718, visit the offices on the third floor of Olin Health Center, or visit olin.msu.edu. MSU COUNSELING CENTER The Counseling Center offers time limited counseling to MSU students who are in pursuit of academic, career, and personal goals. Programs include group and limited individual coun seling, referral, testing, multicultural issues, substance abuse assessment, and sexual assault crisis and safety education. Any student registered for one or more credits may be eligi ble for a consultation or assessment interview. As resources permit, additional services may be provided. Web site: www. counseling. msu. edu The Multi-Ethnic Counseling Center Alliance (MECCA) is a program within the Counseling Center composed of a diverse staff with special expertise in providing services to multicultural and international students. If desired, students may request a counselor of their own or similar ethnicity by contacting a receptionist at the Student Services office. The Testing Office, also in Student Services, provides com - plete testing services for students working with counselors in the assessment of their personal attributes. The Testing Office is a national test site (including computer-based testing) for most graduate and professional school entrance exams (e.g. LSAT, GRE, TOEFL, etc.), as well as for CLEP, DANTES ACT, SAT, MELAB, Distance Testing, GED, and a variety of licensing and certification exams. Makeup orientation placement exams in math and foreign languages are also handled by this office. Consult the Testing Office web site at testingoffice.msu.edu MSU HEALTHTEAM MSU HealthTeam offers primary and specialty health care services to the general public. MSU HealthTeam is composed of approximately 190 physicians from 14 clinical departments, as well as many allied health professionals such as nurses, nurse practitioners, psychologists, social workers, therapists and nutritionists. Service providers are affiliated with the College of Human Medicine, the College of Nursing, and the College of Osteopathic Medicine. Providers serve the public at clinic locations throughout the greater Lansing area. The largest site is the on-campus MSU Clinical Center, which offers primary and specialty services, a pharmacy; laboratory and radiology services. The MSU Health Team provides health CG\re education to graduate physicians in residency training and medical and nursing students. Under the guidance of staff physicians and nurses, these students participate in patient care programs. Hours vary by practice location but are generally from 8 a.m. to 5 p.m. weekdays. Some clinics have evening hours. Payment is due at the time of service. If a patient is unable to pay at that time, a payment arrangement will be made. Most types of insurance are accepted. The Clinical Center and other practice locations are accessi ble by bus and have convenient parking. For more informa tion call 353-3000 or 1-800-353-3464. Web site: www.healthteam.msu.edu. OTHER ON-CAMPUS SERVICES The Psychological Clinic provides a range of services to the East Lansing community including psychotherapy (adults, children, families, couples) and neuropsychological assess ment. While MSU students must be referred to the Clinic through the MSU Counseling Center, the Clinic is directly available to the spouses and children of MSU students. Sliding-scale fees are based upon ability to pay: The Clinic is located in the Psychology Building (old Physics-Astronomy). It is open Monday-Thursday from 8:30 a.m.-9:00 p.m., Friday from 8:30 a.m.-5:00 p.m., and Saturday from 10:00 a.m.-2:00 p.m. For more information call 355-9564. The Sexual Assault Crisis and Safety Education Program provides immediate assistance to those who have been trau matized by sexual violence. Educational programs stress awareness and prevention of such assaults. 24 hour hotline 372-6666, www.endrape@msu.edu The Oyer Speech-Language-Hearing Clinic provides diag nostic, therapeutic, and consultative services for speech, Ian - guage, and hearing disorders and serves as a research and train ing center Open daily from 8 a.m. to 5 p.m., 353-8780. TTY: 355-8780. Located on Wilson Road. www.msu.edu/-asc/Oyerdinic 24 SPARTAN LIFE-2006 HOUSING ON CAMPUS Residence halls accommodate graduate and undergraduate students. Choices of living arrangements are offered, by house, throughout the residence hall system. Options include: nonsmoking environments, alcohol-free, quiet floors, Honors College floors, an international hall, and academic residential programs. Upper-class students may choose apartments 1n Akers and Van Hoosen, or rooms without a food plan in Williams. University Apartments offers accommodations for married students, single parent families, single graduate students, and some single undergraduate students. Recreational and adult enrichment programs are offered for students and families. For information on housing options refer to: Academic Programs, or call the Housing Services Office, 355-9550 at 1205 S. Harrison, East Lansing. Web site: uh.msu.edu Residence Life staff foster living environments that support the academic, social, and emotional well-being of students. Staff members provide educational programs, advise student groups, mediate interpersonal disputes, facilitate community standards, and serve as liaisons and referral agents for stu dents seeking additional campus or community resources. Web site: reslife.msu.edu E-Mail: reslife@msu.edu OFF CAMPUS Greek Community Chapter Houses. Many Greek-letter organizations provide small-group living-learning opportuni ties within the East Lansing community In addition to hous ing, the Greek community offers various educational, aca demic, service, social, athletic and leadership opportunities. Contact the Greek governing boards in 325/326 Student Services Building for more information. Cooperative Living Units. Co-ops are student owned and managed houses offering social and economic benefits for 5 to 29 members. Each house is run democratically Co-ops are listed in the front of the Student Directory Contact the Student Housing Cooperative/InterCooperative Council, 541 E. Grand River, 355-8313, 10 a.m.-5 p.m., Monday-Friday, or at www.msu.coop Religious Living Units. Religious living units are listed in the front of the Student Directory, or contact the Student Life Center, 101 Student Services, 355-8303. Off-Campus Housing Listing Service. A new online listing of area rentals in a searchable database is accessible through the Student Life website: www.studentlife.msu.edu. This free to-students service is accessible 24 hours a day and '~ffers educational tools to assist students in being informed and responsible tenants (see Student Rental 101 on the site) and allows students to bookmark their favorite properties. MSU students may also post one free subletting listing each year. For any questions please contact stulife@msu.edu. ASSISTANCE FOR RENTERS Student Legal Services is a department of ASMSU/COGS that provides free professional legal counsel to all currently enrolled students. Students can receive advice and court rep resentation for criminal misdemeanors, landlord-tenant prob lems, drunk driving and other traffic offenses, debtor/creditor problems and many other civil concerns. Our attorneys h ave been working with the students for the last twenty years and know exactly how to help our students in the most cost effective ways. For more information or to set-up an appoint ment please contact the office at 517-353-3716. The MSU College of Law Rental Housing Clinic. Since 1999, a cooperative venture between the law college and the city of East Lansing, law students have provided legal repre sentation, advice, and counseling to low-income persons experiencing legal difficulty in landlord-tenant disputes. Educational assistance and written materials pertaining to the various types of tenancies; proper registration, licensing, and occupancy requirements; necessary repair and maintenance, the eviction process, and the correct way to retain or return security deposits are provided to anyone, regardless of·income level. Law students, under authority of the student-practice court rule (MCR 8.120), handle their own case load, draft all necessary legal documents, negotiate settlements, make court appearances, and learn best practices in a healthy academic environment, under experienced attorney supervision. Located at 541 E. Grand River, East Lansing.Walk-in hours are Monday through Friday, noon to 4 p.m., or call 336-8088 for an appointment. Website: www.msulawclinics.org. Email: clinic@lawmsu.edu. Did You Know? The oldest and newest residence halls are Mayo and Holden. Mayo Hall was built in 1931 and housed only . women until 1970. Holden Hall opened in 1967 with men on the east side and women on the west. The 1809 University apartments house approximately 4000 students and family members. About 53% of these resi dents are from other countries. Student Handbook and Resource Guide 25 MSU DEPARTMENT OF POLICE AND PUBLIC SAFETY The department performs a variety of tasks for the benefit of individual citizens, organizations, and institutional agencies that comprise the University community The department is divided into two divisions. Police Bureau ... performs the duties of a similarly sized municipal department, plus many non-police oriented servic es. The telephone number for non-emergencies is 355-2222. For emergencies only, call 9-1-1. The Police Bureau also includes specialists in the area of fire inspections and fire safety, Special Events· which provides planning for traffic, security and parking associated with large events such as football and basketball games and concerts. Management Services Bureau is responsible for Traffic Engineering and enforcement of University parking regula tions and ordinances. (Approximately ninety-five percent of all parking tickets are issued by student employees.) The divi sion issues permits for bicycles and parking permits for motor vehicles operated on campus. It also acts as a commu nications link between the community and the All-University Traffic and Transportation Committee and the Student Traffic Appeals Court. For information, call 355-8440. Visit our web site: www.police.msu.edu Community Team Policing is a manner of policing that involves close interaction bet ween specific teams of officers and the community we serve. The MSU campus has been divided into four geographic areas with one team assigned to each area. Each team consists of a team supervisor, two team leaders, five officers, one detective, a representative from both the Parking and Safety Services Division, and an East Lansing Fire Department member There are two team offices in each geographical area. Their location and phone numbers are 120 Brody Hall (432-1195), Campbell Hall Lobby (353-5525), Main Library (353-5448), Basemem of McDonel Hall (353-5578), ClllA Holden Hall (353-5544), 1434D Spartan Village (355-1103), Shaw Ramp Lobby (432-lll8), and the Clinical Center (353-5483). BICYCLE SECURITY The Department of Police and Public Safety has published a pamphlet on bicycle security Copies are available in the Parking Office. Following are theft prevention tips recom mended by the MSU police. 1. Register your bicycle with the Department of Police and Public Safety so pertinent information is on file. 2. Secure your bicycle with a good case hardened lock or case hardened chain. Secure it to a bicycle rack. Do not lock your bike to meters, sign posts, or handrails. 3. Secure the chain around both wheels, the frame and to a bicycle rack. 4. Know your serial number-write it down. 5. Engrave your operator's license number into the frame of the bicycle. This should be visible. 6. If you observe suspicious persons and/or activity, call the police. SECURITY WHERE YOU LIVE Whether you live in a residence hall, an apartment, or a house, be cautious about protecting your property and your self within your living space. MSU police indicate that most offenses against students in the residence halls are "trimes of opportunity" Wherever you live, denial of opportunity for crime is key to your personal security 1. Always lock your door, even if you leave for "just a minute." This is the single best deterrent to intruders. 2. Never leave wallets, purses, che_ckbooks, and other small items of value lying visible in the room. Keep them out of sight. Conceal these items in places other than in your desk or dresser. 3. Do not leave notes on your door announcing you are not at home. 4. Do not open your door to strangers. 5. Close your curtains at night. 6. Do not take in overnight guests that you do not know. 7 Do not carry a key chain with your name, address, or car license number on it. 8. Do not let strangers into the building after closing. 9. Do not prop exterior doors open after closing. 10 Work out an agreement with neighbors to watch for suspicious activity or persons. Report anything suspi cious to the police. PERSONAL PROPERTY Personal property, such as radios, stereos, cameras and calcu lators, should be marked for identification. Use of your dri ver's license number is recommended since social security numbers cannot be traced in Michigan. Engraving tools may be checked out at the Police Desk in the Department of Police and Public Safety Do not take valuables into the intramural buildings as their security cannot be guaranteed. Lockers are available for your use; bring your own lock or rent one for a quarter. Don't take a chance by leaving valuables "on the sidelines." 26 SPARTAN UFE-2006 ' MICHIGAN STATE UNIVERSITY STATEMENT ON SEXUAL ASSAULT INFORMATION AND PROGRAMS ON SEXUAL ASSAULT INTRODUCTION acquaintance rape. It says: Federal law requires institutions of higher education to develop and distribute a statement describing the institu tion's programs that are aimed at the prevention of sexual offenses and the procedures for a victim to follow once a sexual offense has occurred. Through programs to prevent sexual assault1 and to sup port victims of sexual assault, Michigan State University strives to create an environment free of sexual assault, sex ual harassment and other forms of sexual victimization. EDUCATIONAL OPPORTUNITIES Michigan State University provides a variety of preventive/ educational activities to promote awareness of rape, acquaintance rape and other sex offenses, including: pro fessional and peer presentations in living units, classes, co-curricular groups, orientation sessions and community sessions; written and video resources; and self-defense classes. These programs are developed and delivered by many University departments and student organizations. For example, workshops on self-defense and sexual assault awareness are offered throughout the year by the Sexual Assault Crisis and Safety Education Program (located in the Counseling Center), 207 Student Services, 355-8270; the Women's Resource Center, 353-1635; and the Self-Defense for Women Program at IM-Sports West, 355-5250. A one-credit course in women's self-defense (PES 106L) is also offered regularly These preventive/edu cational activities are coordinated through the Sexual Assault Crisis and Safety Education Program. Information about personal safety, including the State Walk night-time walking service, the Nite Owl bus serv ice and the special Green and White bus lines, is includ ed in Spartan Life student handbook. Also, the University's Department of Police and Public Safety issues publications which provide information on campus safety, including strategies that can be employed to decrease the chance of becoming a victim of sexual assault. UNIVERSITY POLICIES Article 2.00 of the University's General Student Regulations prohibits sexual assault, including rape, date rape and Physical security and an environment free of harass ment are necessary for individuals if they are to suc cessfully pursue their educational endeavors and fulfill responsibilities; therefore, no student shall: 2.01 cause or threaten physical harm to another, or endanger the physical safety of another 2.02 continuously or persistently intimidate another individual so as to coerce that individual into some action or avoidance of action. These regulations apply on the land governed by the Board of Trustees of Michigan State University or when students or student groups are engaged in University sponsored or student group-sponsored activities off cam pus. The General Student Regulations are included in Spartan Life. University Ordinance 22.00 states: "No person shall accost, molest, or harass any person upon the lands gov erned by the Board [of Trustees of Michigan State University]." University Ordinances are available at the Information Desk in the Main Library and at the follow ing web site: www.msu.edu/dig!DOCUMENTS/ ordinances. html MSU also has a Policy on Sexual Harassment, which is applicable to all members of the University community It is included in Spartan Life, and lists sexual assault as an example of sexual harassment. Sexual harassment is defined in the Policy on Sexual Harassment as unwelcome sexual advances, unwelcome requests for sexual favors or other unwelcome behavior of a sexual nature when: 1. submission to such behavior is made, explicitly or implicitly, a term or condition of an individual's em ployment or status in a course, program or activity; 2. submission to or rejection of such behavior is used as a basis for a decision affecting an individual's employment or participation in a course, program or activity; or 3. such behavior is so severe, persistent or pervasive that a reasonable person would find that it: a) alters the terms or conditions of a person's employment or educational experience, or b) unreasonably interferes with an individual's work or performance in a course, program or activity, For purposes of this policy, sexual assault means any physical act of a sexual nature directed against another person, forcibly and/or against that person's will, or not forcibly or against thatyerson's will when the victim is incapable of giving consent because of her or his temporary or permanent mental or physical incapacity or because of his or her youth. This definition is based upon Appendix E to the Department of Education regulations implementing the Student Right to Know and Campus Security Act. . Student Handbook and Resource Guide 27 thus creating a hostile or abusive working or educational environment. Since sexual harassment is a form of unlawful gender dis crimination, violation of the Policy on Sexual Harassment is also a violation of the University's Anti-Discrimination Policy Students found through University disciplinary proceed ings to have violated applicable conduct codes may suffer a variety of sanctions, including a requirement to move out of University housing or suspension from the University In some instances, students accused of sexual assault may be suspended on an interim basis.1 MICHIGAN LAW Michigan, like all other states, has laws that criminalize various forms of sexual assault. These laws provide severe penalties for those convicted of these crimes. Married per sons can be charged with these crimes. In a criminal prosecution it is no longer required to show resistance on the part of the victim as an element of the crime, nor does the testimony of the victim need corroboration. The University may proceed with its own disciplinary hearing and action whether or not a criminal prosecution occurs. The University need not await the disposition of any criminal prosecution. MEDICAL HELP/COUNSELING During its regular service hours, Michigan State University's Olin Health Center provides medical services and assistance with the preservation of physical evidence to MSU students who are victims of sexual assaults. Sparrow Hospital provides emergency service. Victims of sexual assault are encouraged to seek assistance from members of the University Counseling Center Sexual Assault Crisis and Safety Education Program staff, who can assist them in accessing available University and com munity resources, including those listed at the end of this policy This assistance may include accompanying the vic tim to the hospital and/or to interviews with the police and other authorities; assistance during judicial/legal pro ceedings; immediate emotional support; and on-going individual and group counseling. REPORTING PROCEDURES AND RESOURCES An individual who is the victim of a sexual assault should immediately report the incident to the Michigan State University Department of Police and Public Safety or to the respective law enforcement agency which has jurisdic- tion if the assault occurred in an off-campus location. A victim of a sexual assault is encouraged to preserve whatever evidence may be available by not bathing, show ering or douching. A change of clothes should be taken to the hospital because clothing may be kept as evidence. If clothes have already been removed, they should be taken in a paper bag. If the assailant is a Michigan State University student, the incident should also be reported to the judicial Affairs Office. judicial procedures outlined in Article 4 of Academic Freedom for Students at Michigan State University will be followed in adjudicating sexual assault cases. These procedures permit both the complainant (victim) and respondent (accused) to be accompanied by a mem ber of the student body, faculty or staff of the University during a disciplinary hearing. If criminal charges are pending, the respondent may be accompanied to the hearing by an attorney In that event, the complainant may also have an attorney present at the disciplinary hearing. Both the complainant and respondent are enti tled to be informed of the outcome of the disciplinary hearing. If the assailant is an employee of the University, the inci dent should be reported to the employee's supervisor or to the Director of the Office of Affirmative Action Compliance and Monitoring. An employee who commits a sexual assault may be subject to disciplinary action, up to and including discharge. A student who believes she or he has been the victim of an alleged sexual assault and would like assistance in changing her or his academic situation because of the assault should contact the University Ombudsman. If a student who believes he or she has been the victim of a sexual assault wishes to change his or her University housing situation, he or she should contact his or her resi dence hall director In each case, assistance will be provid ed to the extent other options are reasonably available. MSU POLICE SEXUAL ASSAULT RESPONSE GUARANTEE The Michigan State University Department of Police and Public Safety has adopted the MSU Police Sexual Assault Response Guarantee, which states: Sexual assaults, including date/acquaintance rape, are a very serious concern of the University If you feel you are the victim of a sexual assault on campus, your MSU Police Department will guarantee you the following: 1. We will meet with you privately, at a place of your choice in this area, to take a complaint report. See Section 4.3.7 of 't\c;ademic Freedom for Students at Michigan State University" which reads: When the Vice President for Student Affairs and Services, at his/her discretion, believes there is reasonable cause that a student's continued presence at Michigan State University constitutes a clear and present danger to the health or safety of persons or property, the Vice President for Student Affairs and Services or his/her designee may temporarily suspend a student pending.final resolution of the matter. The interim suspension shall not preclude, predetermine, or render irreleva~t subsequent disciplinary action or procedures; nor shall an interim suspension create a presumption of guilt. 28 SPARTAN LIFE-2006 2. We will not release your name to the public or to ON- AND OFF-CAMPUS RESOURCES the press. 3. Our officers will not prejudge you, and you will not be blamed for what occurred. 4. We will treat you and your particular case with courtesy, sensitivity, dignity, understanding and pro fessionalism. 5. If you feel more comfortable talking with a female or male officer, we will do our best to accommodate your request. 6. We will assist you in arranging for any hospital treatment or other medical needs. 7. We will assist you in privately contacting counseling, safety advising and other available resources. 8. We will fully investigate your case, and will help you to achieve the best outcome. This may involve the arrest and full prosecution of the suspect responsi ble. You will be kept up-to-date on the progress of the investigation and/or prosecution. 9. We will continue to be available for you, to answer your questions, to explain the systems and processes involved (prosecutor, courts, etc.), and to be a listen ing ear if you wish. 10. We will consider your case seriously regardless of your gender or sexual orientation, and regardless of the gender or sexual orientation of the suspect. Twenty-Four Hour Services and Resources Sexual Assault Crisis and Safety Education Program, MSU Counseling Center 207 Student Services, East Lansing, MI 48824 355-8270, TTY 353-7278 24-Hour Crisis Service, 372-6666 MSU Police and Public Safety Department 87 Red Cedar Drive, East Lansing, MI 48824 355-2221 or 911 East Lansing Police Department, 351-4220 or 911 Lansing Police Department, 483-4600 or 911 Meridian Police and Fire, 332-6526 or 911 Listening Ear 423 Albert Street, East Lansing, MI 48823 337-1717 Sparrow Sexual Assault Clinic Sparrow Hospital 1215 East Michigan Avenue Lansing, MI 48912 483-3729 Sparrow Hospital Emergency Saint Lawrence Campus 1210 West Saginaw, Lansing, MI 48915 377-0304 If you feel you are a sexual assault victim, call the MSU Police Department at 355-2221, and say you want to pri vately make a sexual assault complaint. You may call any time of day or night. If we fail to achieve any part of the above guarantee, the Chief of Police, Jim Dunlap, will meet with you personally to address any problems. The MSU Police want to help you make the MSU campus safe for students, faculty, staff and visitors. Ingham Regional Medical Center Emergency Department 401 Greenlawn, Lansing, MI 48910 334-2286 MSU Safe Place (Domestic Violence Resources: Community education, advocacy, counseling and other support services, free and confidential) G- 64 Wilson Hall, East Lansing, MI 48825 Business line, 355-1100 24-Hour Assistance/Shelter, 372-5572 MSU SAFE PLACE WEEKDAY SERVICES AND RESOURCES MSU Safe Place is a relationship violence intervention pro gram on campus that offers shelter, support and educa tional services. This program reflects the University's com mitment to help provide an environment that offers pre vention and supportive interventions to deal with relation ship violence (emotional, physical, and sexual abuse with in a dating or live-in heterosexual or same-sex relation ship, or married relationship). Services are provided for MSU students, staff, faculty, retirees and their partners, and for community members on a limited basis. MSU Safe Place provides many programs, including counseling, sup port groups, community education, referrals, advocacy services and emergency shelter All services are free and confidential. Call 355-1100, visit our website at www.msu.edu/-safe or contact staff at noabuse@msu.edu. / Olin Health Center Michigan State University East Circle Drive, East Lansing, MI 48824 355-4510 Women's Resource Center Michigan State University 332 Union Building, East Lansing, MI 48824 353-1635 Willow Plaza (Group therapy for girls 13-18 who have been sexually assaulted) 306 West Willow, Lansing, MI 48906 484-9292 judicial Affairs Office Michigan State University 101 Student Services, East Lansing, MI 48824 432-2471 Student Handbook and Resource Guide 29 Ombudsman Michigan State University 129 North Kedzie, East Lansing, MI 48824 353-8830 Self-Defense for Women Intramural Sports and Recreative Services Michigan State University 204 IM-West, East Lansing, MI 48824 355-5250 Movement Arts/SafeSense Incorporated PO Box 4775, East Lansing, MI 48823 485-3868 SEXUAL ASSAULT PREVENTION In general • Learn self-defense. It's easier than you may think. • Be assertive. U you have a feeling something is wrong, be safe, NOT polite. • Be discreet about your personal plans. • Be aware; rapists are often not strangers. While walking • Keep alert. • Don't take shortcuts through deserted areas. • If followed, head for lights and people. • Use shriek alarms or whistles to draw attention; chemi cal devices are of limited use. • On campus, use green light telephones or residence hall front entrance phones to summon help. In your car • Check the back seat for intruders. • Lock the doors when driving or parked. • Lean on horn if you feel threatened. • lf followed, drive to a busy area or police station. At a party • You are very vulnerable when you've been drinking or are high. Don't leave a party or go to a secluded room with a casual acquaintance under these circumstances. •A buddy system is useful. Prior to the party, discuss with friends what you do or don't want to happen and arrange a signal or phrase that means "help me out." • Do not leave your beverage unattended or accept opened drinks from anyone except the bartender. For informa tion on sedative drugs see www.counseling.msu.edu/sap For Men • Men are victims, too. Follow guidelines for safety offered above. • Consent by both parties to any sexual contact is what discriminates sexual assault from legal sexual activity A sober yes to anything from a kiss to intercourse is your best protection against accusations of assault. • Be cautious about accepting rides-anytime, anywhere. PERSONAL SAFETY We all like to think of the campus as a safe place-BUT don't walk alone at night! Go with a friend, use the Night Owl bus service, the Sparty East & West, and the ·Green & White Bus Lines, or call StateWalk StateWalk is an on-campus night time walking service sponsored by the Residence Halls Association in cooperation with the Department of Police and Public Safety Pairs of trained student volunteers walk with individuals from certain locations to their cars, residence halls, or other campus desti nations. Hours are 7 p.m. to 1 a.m., Sunday through Thursday (except during breaks and summer semester). The service is offered from: the Main Library, Room W-122 (near the Red Cedar exit), 355-5548; Brody Hall, 432-3456; and McDonel Hall, 432-3499 Sparty East &: West, The Green and White Lines and Night Owl are special nighttime bus services on campus. Sparty East & West and The Green and White Lines are fixed routes operating from 7 p.m. to 2 a.m. on weekdays and 9 a. m. to 2 a. m. on weekends. Night Owl is a demand/response service operating from 2 a.m. until 7 a.m. or until 9 a.m. on weekends. Call 2-8888 from any campus phone and a Night Owl bus will pick you up and take you to another campus location. For more information see "Bus Services on Campus" in the "Transportation'' section of this book. MSU supports the SafeRide taxi promotion of Big Daddy Taxi, Spartan Yellow Cab, and Nascab. This promotion focuses on offering safe, inexpensive alternatives to driving/walking late at night. For more information contact Olin Health Education Services at 353-0719, or visit at olin.msu.edu Green Light Telephones The Green Light Telephone System is a network of emergency telephones strategically placed in cam pus parking areas and along campus walkways. They are mounted on posts topped with a green light. These phones are for emergency calls to on campus numbers, including contacts with Night Owl Service. Become familiar with the locations of Green Light telephones as you walk the campus just in case. (See back cover for map.) 30 SPARTAN LIFE-2006 RECREATION AVAILABLE SPORTS FOR ORGANIZED COMPETITION Teams: 3-on-3 basketball basketball golf ice hockey indoor soccer inner tube water polo roller hockey sand volleyball Individual: golf swimming tennis SPORTS CLUBS soccer softball swimming touch football track volleyball wallyball track wrestling ' Cheerleading Sports Clubs, organized through the IM Program, provide instruction and competition. Clubs vary in size, from less than 50 to over 300 in the Ski Club. Many Clubs plan trips and can provide information about places off campus to engage in their activities. The Sports Club Office is in the IM West, 355- 5250. New clubs may be organized each year according to stu dent interests. Current Sports Clubs include: Aikido Alpine Ski Team Archery Badminton Baseball Porn Squad Racquetball Roller hockey Rugby (men and women) Sailing Scuba SEASIC Self Defense Soccer (women and men) Spartan Ski Club Synchronized Swimming Tae Kwon Do Karate Tennis (men and women) Triathlon Creative Anachronism Crew (men and women) Cricket Cycling Dodgeball (men and women) Fencing Field Hockey Figure Skating Ice Hockey (men and women) Ultimate Frisbee (men and Judo Karate Kenda MSU Lacrosse (men and women) Marksmanship Outing Ping Pong women) Water Ski Wrestling Water Polo (men and Volleyball (men and women) women) Active Is as Active Does IM participation data for 2004-2005 show that over 66% of MSU students use IM facilities. INTRAMURAL SPORTS Intramural Sports and Recreative Services offers recreative facil ities for the use of all students, regardless of skill level. Keep up-to-date with activities, building hours, and team schedules at the IM Sports web site: www.imsports.msu.edu Information about recreative sports activities on campus is available at all IM buildings. FACILITIES Three buildings; IM Sports-West, IM Sports-Circle, and IM Sports-East, house most of the indoor activity areas. Additional space is available in Jenison Field House and Demonstration Hall. There are three indoor swimming pools, one outdoor pool, indoor and outdoor tracks, tennis courts, as well as numerous other courts. Many of the outdoor courts and play ing fields are lighted. Facilities are available everyday and may be used by any stu dent, faculty, or staff member upon presentation of MSU photo identification. Spouses and children are also welcome during designated hours and within certain guidelines. Since use is very high, reservations are suggested for most facilities. The reservation numbers are 355-5250 for IM-West, 355-4711 for IM-Circle, and 353-3223 for IM-East. Towel and locker services are available for a small fee and a variety of equip ment can be checked out simply by presenting valid University identification. Newly remodeled fitness centers at the IM West and IM East are open every day for students-faculty-staff use. A daily fee is charged or semester/annual membership may be purchased. SPECIAL POPULATION PROGRAMS Intramural Sports and Recreative Services celebrates the diver sity inherent in our large international institution. To accom modate the recreative needs of this community, special pro grams such as Self-Defense for Women, Family Rec, Services for Students with Disabilities, and special Health and Fitness activities are offered. In addition, the Department offers a vari ety of student employment opportunities in all program areas. Students are encouraged to call the IM Sports-West office at 355-5250 for information regarding any of these programs. FUN VS FORMAL COMPETITION You can choose your level of involvement. Play or swim, occasionally, just for fun, enter a tournament for an individ ual sport, join one of the 40 Sports Clubs, try a step aerobic or pilates class, or participate on a team in one of the four leagues-residence hall, fraternity-sorority, co-rec, oy inde pendent. An Intramural Schedule of Events is distributed to liv ing units and is available at any IM office. Student Handbook and Resource Guide 31 OTHER ON-CAMPUS RECREATIONAL OPPORTUNITIES In addition to the sports already mentioned, a number of other activities are available on the campus and in the Greater Lansing community For locations of community facilities, see the Yellow Pages or the "Community Profile" pages of the Lansing telephone directory Aerobics. Hi lo, step, yoga and other aerobic programs are available. Call any IM for schedules. Basketball. Courts can be reserved in the three IM build ings. Many outdoor courts are available throughout campus. Billiards. The MSU Union has regulation tables available for open play, classes, leagues and parties. Bowling. The MSU Union has 16 lanes for open play, classes, leagues, tournaments, and parties. Downhill Skiing. Michigan has about 50 fully developed ski areas. The Spartan Ski Club provides ski trips for stu dents or can help you choose your slopes. Call 355-9262 for information. Exercise-Fitness. Newly remodeled Fitness Rooms in IM East and IM West are available daily for individual workouts. A wide variety of strength training, cardio and selectorized equipment is provided. Beginner orientation clinics are held regularly Individual fitness assessment and personal training services are available by calling the IM-East, (353-3136). A daily user fee is charged or semester memberships are avail able. For information, call 355-5250 (IM-West), 353-3136 (IM East). Individual fitness assessments are also available at Olin Health Center, (353-4660). Golf. Forest Akers Golf Course West and East, both 18-hole courses, are located on campus along Harrison Road south of Mt. Hope. The courses are open to students, faculty, staff, and the public. Students pay the lowest rate. Call 355-1635 for information and reservations. Group Exercise Classes. A full complement of group exer cise classes are available at the IM East and IM West facilities. From cardio-combo to group cycling to butts and guts (and many more) these classes are fun and challenging whatever your fitness level. Class fees may be paid on a daily or semester basis. For information: IM East 353-3136 or IM West 355-5250. Hiking/Walking. In addition to trails on campus-along the Red Cedar, through the gardens, the Sanford Natural Area, or the Baker Woodlot-a five-mile River Walk follows the Red Cedar to downtown Lansing. The Outing Club, (355-5250) has information on club trips. Ice Skating. Munn Ice Arena has classes and open skating for students, faculty, and staff when the varsity hockey team is not in action. Call 353-7263 for information. Beware of skating on the Red Cedar River; as ice may be very uneven. Jogging/Running. A campus jogging map is available at the IM buildings. It indicates specific routes for given distances. There is a 400-meter outdoor track west of the Stadium, a 1/8-mile indoor track in Jenison, and an indoor track at the IM-East. Call the IM office, (355-5250), for information about their use. Races are common in the spring and fall. Watch The State News for announcements. Racquetball/Handball/Paddleball/Squash. Courts are locat ed in IM-East and IM-West. Wallyball is also available in the IM East. For reservations call 353-3223 (IM-East). Sailing. The MSU Sailing Center has its home on the south shore of Lake Lansing Call 355-5250, or the Boat House at 339-8269. Sailing classes and private lessons are available for both MSU and community members. Self Defense for Women. IM Sp'orts offers workshops that provide practical information, physical defense techniques, and strategies regarding sexual assault prevention. The focus of our program is women's empowerment and safety but men are welcome and encouraged to attend as well. Information is available at the IM-West by calling 355-5250. Swimming. The IM indoor pools provide year-around swimming for both men and women. Children may also swim at certain times. The outdoor IM pool is popular from May to October. Water aerobics and learn-to-swim classes are available. Tennis. Twenty lighted tennis courts are available south of , the indoor football facility on Wilson Road. Eight more unlighted courts are available on East campus, just south of Fee Hall. There are two indoor courts in IM Sports-West. The MSU Tennis Facility on Mt. Hope Rd. has 8 courts with spectator seating. Courts are available to students, faculty, staff, alumni, and the public when not in use by varsity tennis teams. Students pay the lowest fee. Courts are accessible for individuals with disabilities. Call 355-2209 for reservations. Team, individual, and co-rec tournaments are offered by the IM Department. Weightlifting. Weight rooms and fitness rooms are located in IM East and IM West. Some residence halls have weight rooms for resident use. Check with your RA or at the recep tion desk. Personal trainers are available by calling the IM West at 355-5250. OTHER ACTIVITIES For information regarding other kinds of activities and enter tainment, see the section of this book titled ':Activities." 32 SPARTAN UFE-2006 DIVERSITY AND MULTICULTURAL PROGRAMS The ProvostNice President for Academic Affairs, the Vice President for Finance and Operations, and the Vice President for Student Affairs and Services share responsi bility for providing pluralism, diversity, and multicultural pro grams. The University's holistic approach includes such themes as gender, racial-ethnic minority, disabilities, and sex ual orientation. The Coalition of Racial/Ethnic Minorities (COREM) serves in an advisory and advocacy capacity The Office of Racial Ethnic Student Affairs (ORESA), a department within the Office of the Provost, initiates, coordi nates, and implements a range of services and programs to positively impact the quality of life for students with primary focus on racial ethnic students. ORESA develops initiatives to enhance the cultural, intellectual, social, and personal devel opment of students through programming on: cultural identi ty and heritage month celebrations, student leadership devel opment, academic support and enrichment, and intercultural engagement. ORESA also coordinates the Racial Ethnic Student Aide Program which is composed of undergraduate students assigned to the residence halls to act as resource agents for students and staff. The Multicultural Center is an auxiliary unit of ORESA, located in the MSU Union, which serves as a student resource center that maintains a liaison relationship with the four racial ethnic student organizations described below-APASO, BSA, CRU, and NAISO. ORESA is located in 339 Student Services, 353-7745 and Multicultural Center is located in the cafeteria level of the MSU Union, 432-7153. COMMUNITY GROUPS Adult Students interested in attending the University who are not pursuing a University degree or an Agricultural Technology or Veterinary Technology certificate may apply for enrollment under the Lifelong Education status. Call the MSU Registrar's Office at 353-3300 or apply online at wwwreg.msu.edu and click on Lifelong Education. American Indigenous Students are represented in ASMSU by the North American Indigenous Student Organization (NAISO). NAISO, in conjunction with the Office of Racial Ethnic Student Affairs (ORESA), plans and coordinates cul tural, social, and student leadership programs and promotes campus-wide awareness of current issues that impact American Indian students. Some of these programs include: a social support system for students and works with the extended MSU Native American community whicblf.ncludes: Eagle, Aanii Freshman Program, Native American Institute, American Indian Studies, Wordcraft Circle and the Lansing area Native American community The Annual Pow Wow is open to the public and attracts participants from several states. NAISO offices are located in the Culture Room, G-33 North Hubbard Hall, and in the Multicultural Center, MSU Union, 432-7153. Asian Pacific American Students are represented in ASMSU by the Asian Pacific American Student Organization (APA) in conjunction with the Office of Racial Ethnic Student Affairs (ORESA), plans and coordinates cultural, social, and student leadership programs and promotes cam pus-wide awareness of current issues that impact Asian Pacific American students. Some of these programs include: APA Student Leadership Retreat, APASO Fall conference, Lunar New Year celebrations, Cultural Vogue, APA Heritage Month activities, the APA Council. The APA offices are located in the Asian American Heritage Room in Holden Hall G-13, and in the Multicultural Center, MSU Union, 432-7153. Black Students in conjunction with the Office of Racial Ethnic Student Affairs (ORESA), plans and coordinates cul tural, social, and student leadership programs and promotes campus-wide awareness of current issues that impact Black Students. Some of these programs include: the Black Student Welcome Reception, Co-Sponsor of the Annual Black Student Retention Conference, the Black Power Rally, the jazz Dinner, the African American Celebratory, and coordination of Black History Month events. The BSA office is located in the Multicultural Center, MSU Union, 432-7153. The Black Caucuses provide cultural enrichment and appre ciation, social interaction, and political voice for Black stu dents in their respective residence halls. The caucuses also help to educate residence hall students about cultural differ ences and commonalities in order to promote understanding and social awareness. Chicano/Latino Students (Mexican-American, Chicano, Puerto Rican, Cuban, and other Latinos) ) in conjunction with the Office of Racial Ethnic Student Affairs (ORESA), plans and coordinates cultural, social, and student leadership programs and promotes campus-wide awareness of current issues that impact Chicano/Latino Students. Some of these programs include: Chicano History Month, Puerto Rican Heritage Month activities, Dia de las Muertos, Latin Explosion, CRU leadership development series, Dia de la Mujer Conference, and Chicano/Latino Graduation celebra tions. The CRU office is located in the Multicultural Center, MSU Union, 432-7153. International Students (and their families) receive special assistance through the Office for International Students and Scholars (OISS), 103 Center for International Programs, 353- 1720. OISS provides advising and support on academic, per sonal, immigration, health insurance, and financial matters. It conducts cross-cultural educational programs and orientation activities for international students and utilizes the expertise Student Handbook and Resource Guide 33 of OISS staff to help MSU students and faculty learn about other countries and cultures. In addition, the Sponsored Student Program provides special assistance to students and their sponsors, and the Community Volunteers for International Programs ( CVIP) provide support services to families of international students and scholars. The OISS hosts the weekly International Coffee Hour every Friday in the International Center. Website: www.isp.msu.edu/oiss Persons with Disabilities may receive assistance from the Resource Center for Persons with Disabilities (RCPD). MSU values and promotes participation by people with disabilities in all aspects of campus life. The RCPD upholds a mission to lead MSU in maximizing ability and opportunity for full partici pation by persons with disabilities. The RCPD is available to faculty, staff and students to foster understanding of the opportunities and responsibilities under disability-related leg islation. Registration with th~ RCPD is essential for students and employees with disabilities in order to facilitate timely and effective assistance. Staff at the RCPD are ready with informa tion, resources, and guidance for the campus community in order to facilitate an effective campus experience for persons with disabilities. Contact: WWW.rcpd.msu.edu, 120 Bessey Hall, 353-9642 (voice), 355-1293 (TTY). Lesbian/Bi/Gay/Transgender (LBGT) students are served through the office of LBGT Concerns. The Office focuses on enhancing climate and support services for LBGT students through campus-wide education, individual student support, student leadership development and empowerment, and advocacy related to LBGT harassment concerns. Internship opportunities as well as independent study of LBGT issues for academic credit are available. The office is located in room 302 Student Services, 517-353-9520. http://www.msu.edu/-lbgtcl There are a wide variety of LBGT Student Organizations with different focus areas-personal and social support, education, · political activism and more. There are campus-wide organi- zations including the Alliance of LBGT Students and Same Gender Loving Students of Color, Internationals, and Allies. Five residence-hall based LBGT Caucuses provide personal and social support. There are also special interest organiza tions such as Qnews, Safe Schools and the Stonewall Democrats. Check out the Office of LBGT Concerns website "links page" to get connected to learn more about these groups. The Family Resource Center (FRC) coordinates informa tion, resources and University initiatives to assist students with children and students managing the care of dependent elders. Students may contact the FRC coordinator at 432-3745 or the website: www.frc.msu. edu , for information about pro grams and services, including the following: •A resource and referral service to help student-parents find childcare; •An emergency backup childcare service offered at a licensed home and Spartan Child Development Center. The service offers five days of childcare per year, at no charge to parents, to meet back-up and emergency child care needs; • Financial assistance which may be available through such sources as local scholarship programs, the MSU Office of Financial Aid, and federal and state government programs; •Student-parent support and parenting classes; • Childcare offered at Spartan Child Development Center located in the Spartan Village apartment complex. The center attempts to meet the childcare needs of student parents with a sliding pay scale and varied scheduling options. The Center is licensed for children aged two weeks to six years. Call 353-5154 for enrollment infor - mation; • Sick-child care is available for mildly ill children in their homes. MSU subsidizes 70% of the cost for Gentiva Home Health Aides to provide in-home care. • Free pre-finals childcare available the week before finals during fall and spring semesters. Free childcare allows students time to study for final exams. • Assistance with elder care issues. Veterans may be certified for benefits through the Veteran Certification Office, 150 Administration, 355-5032. Educational/vocational counseling for veterans and eligible dependents is through the Ingham County Veteran's Affairs Office, 5303 S. Cedar, Lansing, 887-4331. The Women's Resource Center (WRC) serves the interests of women students, faculty and staff with information, con sultation, programs and a monthly newsletter, "Wisdom, Words, and Women." The Center serves as an advocate for enhancing the climate for women and improving the status of women on the campus. For women students, the WRC is a place to connect to the University through participation in inclusive leadership and personal development programs. Assistance is also available for those concerned about sexual harassment and gender discrimination. Located in 332 MSU Union, 353-1635; e-mail: wrc@msu.edu; web site: www.msu.edu/-wrcl. To sign-up for the WRC email listserv, send an email to hancockj@msu.edu with SUBSCRIBE WRC- . PROGRAMS as the subject line. The ASMSU Women's Council represents women students within student government and sponsors programs through out the year. Located in 329 MSU Union, 353-5255. Women students also comprise the Women's Advisory Committee to the Vice President for Student Affairs and Services, and serve on the Women's Advisory Committee to the Provost. 34 SPARTAN LIFE-2006 VEHICLES BUS SERVICES ON CAMPUS If you drive a vehicle (including a moped) on campus, you are subject to the Student Motor Vehicle Regulations. Please refer to "Motor Vehicles" in Part III of this book for information regarding registration requirements and fees. The complete Student Motor Vehicle Regulations, including a map of campus parking areas, is available on-line at www.dpps.msu.edu. The regulations should be read carefully as they are strictly enforced. Tickets cost as much as $100, late fees and towing costs are additional. Requirements and fees for registration, hours that stu dents may drive on campus, and the fine schedule are subject to change. For assistance or clarification, visit the Parking Office in the· Police and Public Safety Building on Red Cedar Road, call 355-8440. See www.DPPS.msu.edu All-University Traffic & Transportation Committee (AUTTC): This committee recommends motor vehicle regu lations for students and employees; recommends changes in the University Traffic Ordinances; establishes reserved park ing spaces for individuals and departments; reviews plans and designs for traffic ways and parking facilities and recom mends changes if deemed necessary; and acts upon appeals for parking and/or driving privileges not granted by the Student Motor Vehicle Regulations. The committee is composed of four undergraduate students, two graduate students, three faculty members, three staff members, and five ex-officio members representing the offices of Police and Public Safety, Campus Park and Planning, Housing and Food Services, Automotive Services, and CATA. To contact AUTTC, call the Parking Office, 355-8440. BICYCLES All bicycles ridden on campus must be registered. Please refer to "Bicycles" in Part III of this book for a summary of University Ordinances pertaining to bicycles on the campus. Also, see the section on "Personal Security" for tips on pre venting bicycle theft. If you need a bike, the MSU Surplus regularly sells bicycles that have been abandoned, stolen and not claimed, or other wise separated from their owners. Bikes are individually priced and are available on a first-come, first-served basis. Call the MSU Surplus, 355-0364 for details. Bike racks are provided on all CATA fixed route buses. See Lansing Regional Bus Service for more information. / All campus bus service is provided by the Capital Area Transportation Authority (CATA). Service is available 24 hours a day, 7 days a week during Fall and Spring Semesters. CATA operates eight fixed routes serving all University apart ments, residence halls, commuter lots, and the main campus. Additionally, CATA provides direct service to off-campus apartments in the Lansing, East Lansing, Okemos and Haslett areas year-round. CATA's campus fixed routes will operate from approximately 7 a.m. until 2 a.m. weekdays and 9 a.m. to 2 a.m. weekends. After 2 a.m. each night, service is available upon request. (See Night Owl service) Fares & Passes: The student cash fare is 50¢ Cash fare cus tomers must show the bus driver a valid MSU ID Free trans fers are available on all CATA buses. Students may also pur chase a CATA 31 Day Pass for $14; a Semester Pass for $45; a Commuter Lot Route Pass for $16.50 a semester or $27.50 for two semesters. All fares and passes (with the exception of the Commuter Lot Route Pass) are good for all on- and off-cam pus fixed-route transit service with CATA. Passes will be sold in most residence halls, the Union store, and other conven ient campus locations. Regular fare for non-student faculty and staff is $1. A 31Day Adult Pass is available for $30. Campus Cruiser: A fixed route circulates through the heart of campus weekdays with service to major academic facilities. Buses run every eight to ten minutes from 7:00 a.m. until 7:00 p.m., Monday through Friday Sparty East & Sparty West: Two fixed routes operate every 15 to 30 minutes on weekday evenings from 7 p.m. until 2 a.m. and every 30 minutes on weekends from 9 a.m. until 2 a.m. Each route serves residence halls, as well as major cam pus facilities, located on the respective side of campus (east or west). Sparty West also serves Spartan Village and Cherry Lane Apartments. Green & White Lines: Two fixed routes offer evening and weekend service every 30 minutes by small buses. Green Line serves the east side of campus, including commuter Lot #89 and Lot #91. White Line serves the west side of campus, including Lot #83, and Commuter Lot #89. Hours are 7 p.m. to 2 a.m. on weeknights and 9 a.m. to 2 a.m. on weekends. Commuter Lot Route: travels between the Commuter Lot (#89) and the MSU-CATA Transportation Center Monday through Friday Buses run every 5 to 10 minutes depending on the time of day from 7 a.m. to 7 p.m. Across Campus Routes: two routes travel from the east Lo west ends of campus during the week Buses run every 7 Lo 10 minutes Monday through Friday One route provides serv ice between Spartan Village and Hubbard and Akers Halls. The second route runs between the Brody Complex and Hubbard Halls. Student Handbook and Resource Guide 35 SERVICE BY REQUEST Night Owl Service: This is an on-campus, demand response service, operating from 2 a.m. to 7 a.m. weekdays, and 2 a.m. to 9 a.m. weekends. Dial 2-8888 from any cam pus phone, or use one of MSU's Green Light phones located across campus, to request a ride from that spot to another campus location. A bus will arrive at your curb within 20 minutes. If you need to travel on campus during the wee hours, you have a safe way to get where you need to go! Paratransit Service, "Spec-Tran": This is a curb-to-curb service for persons with disabilities. Paratransit customers must be certified to be eligible to use this service. Requests for campus paratransit service require 24-hour advanced reservations by calling (517) 394-6230. The CATA cash fare for this service is $2 per trip. Discount fare cards are avail able for certified students through MSU RCPD, Resource Center for Persons with Disabilities, 353-9642 (voice); 355-1293 (TTY). CATA Information and Assistance: Individual schedules for all routes serving campus are available in all residence halls, at the MSU-CATA Transportation Center, at other loca tions across campus, and on the web site. CATA's Customer Information Center can provide personal trip planning assis tance and information on using CATA services. Call (517) 432-2282 for assistance, or visit: www.cata.org The MSU/CATA Transportation Center (MSU-CTC): This public transit indoor facility is the main boarding center for CATA bus routes serving campus. It is located on the ground level of the Shaw Ramp (Ramp 1), between North and South Shaw Lanes, just east of the MSU Planetarium. Convenient amenities include direct phone link access to CATA's Customer Service and Night Owl ride request phone lines, print maps and timetables, direct access to the Shaw Ramp (Ramp 1), comfortable indoor seating areas, a commu nity policing office, Sparty Convenience Store, ATM, vending machines, and restrooms. The facility is open 24 hours a day, seven days a week. Those who drive to campus and park in the Shaw Ramp (Ramp 1) can easily board a CATA bus from the same loca tion for a convenient inter-modal commute. LANSING REGIONAL BUS SERVICE CATA is also the Greater Lansing Area bus service that serves MSU, East Lansing, Lansing, Haslett, Okemos, and Holt and includes service to the areas Malls-Eastwood Towne Center, Lansing Mall, Meridian Mall and Frandor. Service operates seven days a week. Hours vary Commuter limited stop service into downtown Lansing is provided weekdays during morning and evening rush hours. Buses depart Mason and Webberville with limited stops to make for a faster commute. Accessibility: All buses are equipped with wheelchair lifts. CATA's "Spec-Tran" provides curb-to-curb service for people with special needs, both on and off campus. Spec-Tran runs on a reserved-ride schedule and uses lift-equipped small buses and mini vans. For more information, call 394-6230 or 432-8888. Rides are $2 per trip. Bike racks are provided on all large fixed route buses so you can take your bike with you at no charge. Each rack accom modates two bikes. Bus Schedules are available on-line at www.cata.org, on campus at all MSU Residence Halls and key campus build ings, at the MSU-CATA Transportation Center, on all CATA buses, and at businesses throughout the greater Lansing area. Fares: $1 for adults, 50¢ for students with school ID Passes are also available at special student rates. For additional information call 394-1000, or MI Relay Center Voice TDD: 800-649-3777. Web site: www.cata.org. CARPOOLING Ride Board: Going somewhere in North America7 A bulletin board, located on the lower level of the MSU Union outside the Microcomputer Center, allows students to post "rides wanted" and "rides available." You are responsible for your own arrangements and for checking the references of those with whom you ride. TRAVEL Travel Agency: STA Travel, a full-service travel agency locat ed at 207 East Grand River Avenue, specializes in serving students with arrangements for study abroad and obtaining student discount fares, as well as general travel plans. Hours are Monday through Friday, 10:00 a.m. to 6:00 p.m. and Saturday 10:00 a.m. to 5:00 p.m. Web site: www.statravel.com Skates and Skateboards Skates of all sorts and skateboards are specifically restricted by University Ordinance 38.00. See "Roller Skates and Similar Devices" in Part III of this book. 36 SPARTAN LIFE-2006 The process for the establishment and adjudication of regulations governing student conduct are set forth in Academic Freedom for Students at Michigan State University. Based on the principle of student involvement, there is both a specific legislative process and a comprehen sive judicial system which govern undergraduate students. To the extent that interesl motivates personal involvement, there continue to be broad avenues for student participation in the governance process. THE LEGISLATIVE SYSTEM Michigan State University maintains three levels of regula tions applicable to student conduct, all of which require stu dent approval. In addition, there are rulings established by administrative offices and policies and ordinances established by the Board of Trustees. Information regarding the process through which the various regulations and policies are enact ed is indicated below. General Student Regulations Student Group Regulations Living Group Regulations Administrative Rulings All-University Policies The above types of regulations, rulings, and policies are enacted in accordance with Article 5 of Academic Freedom for Students at Michigan State University. (See Part 2 of this book.) A brief description of each may also be found at the begin ning of Part 3 of this book under "Types of Rules." References for further information include: a. Bylaws of the Board of Trustees, Articles IV, VI, and VIII b. Bylaws for Academic Governance, Articles 2, 4 and 5 c. ASMSU Constitution and Code of Operation d. COGS Constitution and Bylaws e. Major governing group constitutions f. Living unit constitutions MSU Ordinances-The Board ofTrusLees is granted author ity by the constitution of the State of Michigan to legislate ordinances governing the conduct of all persons on University property These ordinances are law, violations of which are misdemeanors and adjudicated through the courts. The legislative process need not involve anyone except the Board of Trustees, although in practice the administration contributes its advice and relevant student-faculty committees ·may also be consulted. References for further information: a. MSU Ordinances b. Bylaws of the Board of Trustees, Article XI Academic Regulation-Matters of academic policy, program and degree requirements are available in the following sources: a. MSU Catalog-Academic Programs b. MSU Catalog-Description of Courses In addition to consulting these sources, students should con tact the academic department of their major preference for specific program requirements. THE JUDICIAL SYSTEM Michigan State University has a number of judicial bodies which serve the interests of undergraduate and graduate stu dents by contributing to the protection of an environment for learning. Although specific procedures vary from one struc ture or judiciary to another, all operate in a manner designed to assur~ due process. This overview focuses on the judicial system established through the report on Academic Freedom for Students at Michigan State University (commonly referred to as the Academic Freedom F.eport or AFR). The Academic Freedom Report was adopted in 1967; was amended in 1971, 1977, 1983; and was completely revised in 1984. WHAT DOES A CAMPUS JUDICIAL SYSTEM DO? In addition to hearing alleged violations of regulations govern ing student conduct, the MSU judicial system also protects student rights against infringement by other students, by fac ulty or administrators, by groups, or by the University itself. For. example, the judicial system provides for consideration of challenges to regulations or administrative decisions alleged to be inconsistent with fundamental student rights outlined in the Academic Freedom Report. In addition, there is provision for considering allegations that legislative bodies or officers have acted inconsistently with their respective constitutions. It is through performance of these functions, as well as through consideration of alleged violations of regulations, that the judi cial system seeks to maintain the delicate balance between maximum freedom and necessary order so fundamental to the protection of an environment for learning . . STRUCTURE AND ORGANIZATION OF THE SYSTEM The structure and organization of the judicial system is out lined in the chart which follows. The chart indicates the composition, jurisdiction, and decisions available at the differ ent levels. Also shown are routes of appeal. RELATIONSHIP OF THE JUDICIAL SYSTEM TO CAMPUS GOVERNANCE Legislation and adjudication are two separate functions of campus governance, although interdependent for their validity and effectiveness. Each needs the other for support and criti cism. The judicial system is structured on the principle that legislative authority requires judicial responsibility Accordingly, there is provision for a judicial body to parallel each legislative body, depending upon it for provision of members and having 38 SPARTAN LIFE-2006 GRADUATE AND UNDERGRADUATE NON-ACADEMIC DISCIPLINARY AND NON-DISCIPLINARY JUDICIAL STRUCTURE VICE-PRESIDENT FOR STUDENT AFFAIRS AND SERVICES APPEAL UNIVERSITY STUDENT APPEALS BOARD COMPOSITION: 2 undergraduates appointed by ASMSU; 1 graduate student appointed by COGS; 4 faculty JURISDICTION : Appeals of disciplinary decisions made by Administrative Hearing Officers, the Student-Faculty judiciary, and Student judiciaries; non-disciplinary decisions of Student i - - judiciaries; and procedures of the Traffic Appeals Board DECISIONS: All outlined in Sections 4.2.4 and 4.5.3.2.1 of the AFR** NO APPEAL Non-Disciplinary Jurisdiction: Challenges to a University regulation or an action alleged to be inconsistent with the guidelines stated in the AFR \,,_ APPEAL APPEAL ADMINISTRATIVE HEARING OFFICERS COMPOSITION: Student Affairs Staff JURISDICTION: Violation of University regulations --except academic cases DECISIONS: All outlined in Section 4.2.4 of the AFR STUDENT-FACULTY JUDICIARY COMPOSITION: 5 undergraduates ap pointed by ASMSU; 1 graduate student appointed by COGS; 5 faculty; 1 advi sor, ex-officio, appointed by the Vice President for Student Affairs JURISDICTION: Violation of University regulations--except academic cases DECISIONS: All outlined in Section 4.2.4 of the AFR NO APPEAL 1 - - - Non-Disciplinary Jurisdiction: Conflicts arising between groups, governing bodies, liv ing units, and/or registered student organizations. APPEAL APPEAL TRAFFIC APPEALS BOARD STUDENT JUDICIARIES*** COMPOSITION: Determined COMPOSITION: Determined by appropriate governing bodies or by ASMSU and COGS group ~ JURISDICTION: Appeals aris ing from summonses issued for violation of the Student Motor Vehicle Regulations DECISIONS: Consistent with penalties outlined the Student Motor Vehicle Regu lations. May also refer to the Student-Faculty judiciary in JURISDICTION: Violation of University regulations by a con stituent student or group-except academic cases and those involving a possible Suspension from school DECISIONS: All outlined in Section 4.24 of the AFR except ..--- Suspension *** Brody Area East Area North Area South Area Univ Apts (UARC) ASMSU/COGS (AUSj) Non-Disciplinary Jurisdiction: A question, conflict, or inter pretation of the constitution or rules of the judiciary·s constituent group; alleged violations of regulations gov erning registered student organizations UNDERGRADUATE ACADEMIC JUDICIAL STRUCTURE* I PROVOST I APPEAL UNIVERSITY ACADEMIC INTEGRITY REVIEW BOARD COMPOSITION: 3 students appointed by Student Council; 4 faculty; 1 advisor, ex-officio, appointed by the Provost. JURISDICTION: Appeals of decisions made by College Hearing Boards DECISIONS: All outlined in Section 4.24 (a and b) of the AFR** APPEAL COLLEGE HEARING BOARDS COMPOSITION: Determined by each college, must in- elude undergraduate students JURISDICTION: Violations involving Academic Dis- honesty, Falsification of Admission and Professional Standards and Appeals of decisions made by Depart- ment/School Hearing Boards DECISIONS: All outlined in Section 4.24 (a and b) of the AFR APPEAL OR REFER DEPARTMENT/SCHOOL HEARING BOARDS COMPOSITION: Determined by each department or school, must include undergraduate students JURISDICTION: Student initiated grievances relative to rights outlined in Article 2 of the AFR and Appeals of penalty grades DECISIONS: Advise appropriate remedy *Graduate Academic judicial Structure is described in the Graduate Student Rights and Responsibilities *•AFR refers to Report on Academic Freedom for Swdents al Michigan State University Vl [ g ..... ::c ~ 0 ~ S>l ::l p.. ~ 2 ~ Cl s:: ~ \.JJ \0 corresponding jurisdiction. All-student judiciaries are estab lished in general through the Academic Freedom Report, but they are defined more specifically in the constitution of the student governing bodies whose jurisdictions they share. For example, composition of the All-University Student Judiciary and the selection of its members are determined by the Associated Students of Michigan State University and the Council of Graduate Students. The Student-Faculty Judiciary and the University Student Appeals Board, established in the Academic Freedom Report, are also provided for in the Bylaws of the Academic Council, which is the highest governing body of student and faculty membership. JURISDICTIONS Jurisdictions of the various judiciaries are determined on the basis of constituencies and residence of the respondent (accused). Students are held accountable for behavioral expectations set forth in duly established regulations regard ing individual and group conduct. Faculty and administrators are held accountable in that their policies and decisions can be challenged by a student who believes a policy or decision to be inconsistent with the prin ciples outlined within the guidelines of the Academic Freedom Report. PROCESSES AND PROCEDURES Disciplinary cases. The fundamental rules of due process are prescribed through the Academic Freedom Report and are required at all levels of the judicial structure. Operational procedures vary somewhat among judiciaries. The essential steps of the disciplinary process are as follows : A. Any member of the University community may initiate a complaint against a student. In living units, reports of alleged violations of regulations are made to the chief administrative officer of a living unit, or the resident director B. The student is notified by the appropriate administra tive officer that he/she is accused of violating a regula tion and is requested to meet with the administrative officer In the subsequent conference, the student may: 1) admit to the allegation and request, in writing, that the administrative officer take action; 2) deny the alle gation and request that an administrator conduct a hearing; 3) admit to the allegation and request that a judiciary take action; 4) deny the allegation and request that a judiciary conduct a hearing. It should be noted that, as a matter of practice, if the student fails to meet with the administrative officer, a hold is placed on the student's registration. C. Upon the student's request, the administrative officer may take whatever action seems appropriate. Administrative actions are usually in keeping with the range of actions available to the judiciary at the same level but are not restricted to these. The student is informed in writing of the administrator's decision, and that the decision may be appealed to the University Student Appeals Board. D If a judicial hearing is to be conducted, a student accused of a violation is ·entitled to: 1. Written notice 3 class days prior to a hearing, stat - ing: a. Time and place of the hearing b. Charges, of sufficient particularity to enable the student to prepare his/her defense c. Names of complainant, counsel and witnesses 2. Appear in person and present his/her defense a. Call witness in his/her behalf b. Be accompanied by counsel of his/her choice from among the student body, faculty or staff of the University c. Ask questions of the judicial body or witnesses d. Refuse to answer questions 3. Elect not to appear a. Absence to be noted without prejudice b. Hearing to be conducted in student's absence 4. An expeditious hearing 5. An explanation of reasons for any decision 6. Notification of his/her right to appeal Non-disciplinary cases. A different process is followed in hearing substantive cases in which a regulation or an admin istrative decision is alleged to be inconsistent with the guide lines established in the Academic Freedom Report. The general procedures employed are as follows: A. Student submits a request for a hearing in which he/she must specifically cite those sections of the Academic Freedom Report he/she believes to have been violated and provide a brief statement of argument. A student need not be in violation of a regulation in order to challenge. B. If the judiciary believes that the appeal has merit (e.g., it falls within the judiciary's jurisdiction, it is not frivo lous) a copy of the appeal is sent to the party respon sible for the decision or regulation and a written response is requested. C. After considering both the request for a hearing and the response, the judiciary may do one of the follow ing: 1. Accept the request for a formal hearing 2. Reject the request 3. Invite the parties to discuss the matter informally with the judiciary D. Hearings are conducted as follows: 1. Hearings are open 2. Both the appellant and the respondent may be accompanied by counsel from the student body; fac ulty or administrative staff of the university 3. Each party is given thirty minutes to present his/her case 4. Each party is given ten minutes for rebuttal 5. Parties direct all remarks and questions through the chairperson 6. Members of the judiciary may ask questions during the hearing E. The judiciary considers the matter in closed session and makes a ruling. 40 SPARTAN LIFE- 2006 administrative-professional personnel, the unionized clerical-technical employees, and the unionized hourly employees. (Students consult the Student Employment Policy Manual or the Student Employment Office.) D. Medical Student Judicial Structure. A judicial struc ture is provided for adjudicating cases brought by and against medical students in the areas of: 1) academic rights and responsibilities; 2) professional behavior of medical students; and 3) professional rights and responsibilities of graduate assistants. Judiciaries are provided for at the departmental, college, and universi ty levels. Each judiciary is composed of equal numbers of faculty and student members. In addition, medical students alleged to have violated General Student Regulations, student group regulations, living group regulations, or all-University policies which apply to all students, may be referred to the appropriate judiciary as outlined in Academic Freedom for Students at Michigan State University. (Consult Medical Student Rights and Responsibilities or contact the Dean's office of the appropriate medical college or the Graduate School.) F Parties to the case are notified of the judiciary's find ings, and all opinions are made public in an appropri ate manner. There is a community expectation that if a regulation or administrative decision is found to be inconsistent with the Academic Freedom Report, the changes necessary to bring about consistency will be made. Compliance is gained primarily on the basis of "good faith." A ruling of the judiciary that finds no inconsistency serves to reinforce the validity of the reg ulation or decision. In addition to the regular procedures just described, a stu dent may request expedited consideration of urgent cases in which it is alleged that a regulation or administrative deci sion threatens immediate and irreparable infringement on student rights as defined in the Academic Freedom Report. If in the opinion of the chairperson that request has merit, a preliminary hearing will be called before a panel of the judi ciary. The panel may decide to request the administrator or administrative office to postpone or withdraw action pending a full hearing on the case. OTHER JUDICIAL BODIES Several judicial bodies within the University have special areas of jurisdiction and may or may not have a direct link with the judicial system described above. A. The Anti-Discrimination Judicial Board (ADJB) is com posed of: three undergraduates and one graduate stu dent; four faculty and specialists; four representatives from the recognized bargaining units and the non unionized support employees; and two representatives appointed by the President. An ADJB Coordinator reports to the President. ADJB has jurisdiction over violations of the MSU Anti-Discrimination Policy . It may hear complaints filed by students, faculty members, or employees. Parties involved in anti-discrimination pro ceedings may choose an advisor (counsel) from the faculty, staff or student body of the University. The ADJB may specify the actions that must be taken by the charged individual or organization to remedy a violation. Intent is to remove the effects of discrimina tion rather than to punish violators. Decisions of the Anti-Discrimination Judicial Board are reviewed by the President of the University. (Consult the Anti Discrimination Policy or the ADJB Coordinator.) B. Graduate Judicial Strncture. A completely separate judicial structure is provided for adjudicating cases brought by and against graduate students in the areas of: 1) academic rights and responsibilities; 2) profes sional rights and duties of graduate assistants; 3) pro fessional rights and duties of other graduate students. Judiciaries are provided for at the departmental, college and University levels. Each judiciary is composed of an equal number of faculty and student members with a faculty member serving as chairperson. (Consult Graduate Student Rights and Responsibilities, the Council of Graduate Students, or the Graduate School) C. Employment Hearing or Grievance Procedures include those for students, the faculty, the Student Handbook and Resource Guide 41 42 SPARTAN LIFE-2006 This document provides the framework for student rights and responsibilities within the university, specifically regarding student conduct, academic pursuits, keeping of records, and publications. ARTICLE I : Student Rights and Responsibilities at Michigan State University ARTICLE 2: Academic Rights and Responsibilities of Students ARTICLE 3: Student Records at Michigan State University It describes procedures for formulating regulations ARTICLE 4: Judicial Process governing student conduct and for providing ARTICLE 5: Regulations, Policies, and Rulings due process in the adjudication of student disciplinary cases. It also defines channels and procedures for student complaints and grievances. ARTICLE 6: Independent and University-Supported Student Publications ARTICLE 7: Office of the Ombudsman ARTICLE 8: Definitions ARTICLE 9: Procedures for Amending and Revising This Document HISTORY OF APPROVAL I Student Handbook and Resource Guide 43 ACADEMIC FREEDOM FOR STUDENTS AT MICHIGAN STATE UNIVERSITY FOREWORD The foreword is not a part of the document that follows. It supplies, however, a necessary perspective for interpreting the document. Student rights and responsibilities at Michigan State University must be understood against the social and histori cal background of the University itself. When, more than a century ago, the people of Michigan established this institution on the land-grant principle, they framed a new conception of the role of the University in American life. A land-grant university is a trusteeship of intellect in the service of society It gathers society's creative and critical powers and uses them to advance the common good and to solve fundamental problems. That is the special character that has caused the land-grant university to become one of the great transforming agencies of the American scene. When it honors its commission, it acts not for the sake of the academic community, but for the sake of society beyond the academy All members of the aca demic community-trustees, administrators, faculty, staff and students-enact a trust of which society beyond the University is the proper beneficiary The real significance of this document, as we believe, is not that students have acquired rights, but that they have explicitly been made party to our social trust. The responsibility which lies upon the trustees, the administration, and the faculty con tinues. They remain guardians of the University, charged with preserving in it the genius of scholarship and the conditions of inquiry which society has entrusted to their care. PREFACE This report, the Graduate Student Rights and Responsibilities document, and the Medical Students Rights and Responsibilities document contain guidelines to the rights and duties of stu dents in matters of conduct, academic pursuits, the keeping of records, and publications. This report describes structures and procedures for the formulation of regulations governing student conduct, for the interpretation and amendment of the guidelines, for the adjudication of student disciplinary cases, and for channeling student complaints, grievances, or concerns to faculty, staff, and administrators for appropriate action. For the most part, these provisions simply make explicit what has been long understood and practiced at Michigan State University This report identifies rights and duties of students and provides for students a carefully prescribed sys tem of due process. The report does not contain a general or abstract definition of academic freedom. Rather, the report is an operational definition with concrete application of the concept of academic freedom for students. ARTICLE I STUDENT RIGHTS AND RESPONSIBILITIES AT MICHIGAN STATE UNIVERSITY 1.1 Michigan State University is a community of scholars whose members include its faculty, staff, students, and administrators. The basic purposes of the University are the advancement, dissemination, and application of knowledge. The most basic condition for the achieve ment of these purposes is freedom of expression and communication. Without this freedom, effective sifting and testing of ideas cease, and research, teaching, and learning are stifled. Knowledge is as broad and diverse as life itself, and the need for freedom is equally broad. Yet absolute freedom in all aspects of life means anarchy, just as absolute order means tyranny Both anarchy and tyranny are antithetical to the purposes and character of the University Therefore, the University always must strive to strike that balance between maximum freedom and necessary order which best promotes its basic pur poses by providing the environment most conducive to the many faceted activities of instruction, research, and service. 1.2 Each right of an individual places a reciprocal duty upon others: the duty to permit the individual to exercise the right. The student, as a member of the academic com munity, has both rights and duties. Within that commu nity, the student's most essential right is the right to learn. The University has a duty to provide for the stu dent those privileges, opportunities, and protections which best promote the learning process in all its aspects. The student also has duties to other members of the academic community, the most important of which is to refrain from interference with those rights of others which are equally essential to the purposes and process es of the University 1.3 The University cherishes many values, modes of thought, and standards of behavior that are better taught by example, persuasion, social pressure, and rewards than by the threat of penalties. Regulations governing the activi ties and conduct of student groups and individual stu dents should not be comprehensive codes of desirable conduct; rather, they should be limited to the prescrip tion of procedures for meeting the practical, routine necessities of a complex community and to the prohibi tion or limitation of acts which cannot be tolerated 44 SPARTAN LIFE-2006 because they seriously interfere with the basic purposes, necessities, and processes of the academic community, or with rights essential to other members of the community 1.4 The student is not only a member of the academic com munity, but a citizen of the larger society, who retains those rights, protections, and guarantees of fair treatment held by all citizens, and which the University may not deny The enforcement of the student's duties to the larg er society is, however, the responsibility of the legal and judicial authorities duly established for that purpose. GUIDELINES 1.5 To protect student rights and to facilitate the definition of student responsibilities at Michigan State University, the following guidelines shall apply to those stipulations and conditions by which student conduct is regulated, broadly referred to as "regulations" in the remainder of this Article. 1.5.l All regulations shall seek the best possible recon ciliation of the principles of maximum freedom and necessary order. 1.5.2 There shall be no regulation unless there is a demonstrable need which is reasonably related to the basic purposes and necessities of the University as stipulated herein. 1.5.3 To the maximum extent feasible, students shall participate in formulating and revising regulations governing student conduct. 1.5.4 All regulations governing student conduct shall be made public in an appropriate manner. 1.5.5 Every regulation shall be as brief, clear, and spe cific as possible. 1.5.6 Wherever rights conflict, regulations shall, to the maximum extent feasible, permit reasonable scope for each conflicting right by defining the circumstances of time, place, and means appropri ate to its exercise. 1.5.7 Regulations shall respect the free expression of ideas and shall encourage the competition of ideas from diverse perspectives. 1.5.8 Procedures and penalties for the violation of regu lations shall be designed for guidance or correc tion of behavior only 1.5.9 Penalties shall be commensurate with the serious ness of the offense. Repeated violations may justi fy increasingly severe penalties. 1.5.10 There shall be clearly defined channels and pro cedures for the appeal and review of: a. The finding of guilt in an alleged violation of a regulation. b. The reasonableness, under the circumstances, of the penalty imposed for a specific violation. c. The substance of a regulation or administrative decision which is alleged to be inconsistent with the guidelines in this document. / d. The fairness of the procedures followed in the adjudication. 1.5.11 Every regulation shall specify to whom it applies and whether responsibility for compliance lies with individuals, with groups, or with both. 1.6 Handbook of Regulations and Structures: A handbook of the University's current regulations and structures relating to student rights and responsibilities shall be made available to every member of the academic com munity ARTICLE 2 ACADEMIC RIGHTS AND RESPONSIBILITIES 2.1 Preamble 2.1.1 The freedom and effectiveness of the educational process depend upon the provision of appropriate conditions and opportunities for learning in an environment that is supportive of diversity among ideas, cultures, and student characteristics. The responsibility to secure, respect, and protect such opportunities and conditions is shared by all members of the academic community The prima cy of the faculty's role and its centrality in the educational process must be recognized and pre served. The primary intellectual purpose cif the University-its intellectual content and integri ty-is the responsibility of the fatuity 2.1.2 The establishment and maintenance of the proper relationship between instructor and student are fundamental to the University's function, and require both instructor and student to recognize the rights and responsibilities which derive from it. The relationship between instructor and stu dent as individuals should be founded on mutual respect and understanding together with shared dedication to the educational process. 2.2 Role of the Faculty in the Instructional Process 2.2.1 No provision for the rights of students can be valid which suspends the rights of the faculty The student's right to competent instruction must be reconciled with the rights of the faculty, consistent with the principle that the competency of a pro fessional can be rightly judged only by profession als. It is therefore acknowledged and mandated that competence of instruction shall be judged by the faculty 2.2.2 Teaching units shall provide appropriate and clearly defined channels for the receipt and con sideration of student complaints concerning instruction. In no instance shall the competence of instruction form the basis of an adversarial proceeding before any of the judicial bodies established in this document. Student Handbook and Resource Guide 45 2.2.3 Faculty shall have authority and responsibility for academic policy and practices in areas such as degree eligibility and requirements, course content and grading, classroom procedure, and standards of professional behavior in accordance with the Bylaws for Academic Governance, the Code of Teaching Responsibility, and other documents on faculty rights and responsibilities. 2.2.4 No hearing board established under this docu ment shall interfere with the evaluation of a stu dent which represents a course instructor's good faith judgment of the student's performance. In the event that an evaluation is determined to be based on inappropriate or irrelevant factors, as discussed in 2.3.2 below, the dean of the college shall cause the student's performance to be reassessed and good faith evaluation established. 2.3 Rights and Responsibilities of the Student 2.3.1 The student is responsible for learning the con tent of a course of study according to standards of performance established by the faculty and for adhering to standards of professional behavior established by the faculty 2.3.2 The student has a right to academic evaluations which represent the course instructor's good faith judgments of performance. Course grades shall represent the instructor's professional and objec tive evaluation of the student's academic perform ance. The student shall have the right to know all course requirements, including grading criteria, and procedures at the beginning of the course. Course evaluation procedures are covered by the Code of Teaching Responsibility. 2.3.2.1 To overcome the presumption of good faith, it must be demonstrated that an evaluation was based entirely or in part upon factors that are inappropriate or irrelevant both to academic performance and applicable professional standards. 2.3.3 The student shares with the faculty the responsi bility for maintaining the integrity of scholarship, grades, and professional standards. 2.3.4 The student shall be free to take reasoned excep tion to information and views offered in the class room, and tO reserve judgment about matters of opinion, without fear of penalty 2.3.5 The student's behavior in the classroom shall be conducive to the teaching and learning process for all concerned. 2.3.6 The student has a right to be governed by educa tionally justifiable academic regulations and pro fessional standards. 2.3.7 The student has a right to accurate, timely, and clearly stated information concerning general aca demic requirements for establishing and main taining an acceptable academic standing, the stu dent's academic relationship with the University and the details of any special conditions which may apply, and graduation requirements for the 46 student's academic program. Students are respon sible for informing themselves of University, col lege, department, and school requirements as stat ed in unit publications and in the University cata log. In planning to meet such requirements, stu dents are responsible for consulting with their academic advisors. 2.3.8 The student has a right to protection against improper disclosure of information concerning academic performance and personal characteris tics such as values, beliefs, organizational affilia tions, and health. 2.3.9 The student has a right to be protected from per sonal exploitation and to receive recognition for scholarly assistance to faculty 2.3.10 The student has a right to scholarly relationships with faculty based on mutual trust and civility 2.4 Adjudication of Undergraduate Student Grievances and Cases of Academic Dishonesty, Violations of Professional Standards, and Falsification of Admissions and Academic Records. 2.4.1 The University undertakes, within the limits of its resources and the limits imposed by due respect for the professional rights of the faculty, to supply an appropriate remedy for legitimate student grievances. (The limits of the University's resources proceed from factors that, while subject to its influence, are not always subject to its con trol.) 2.4.1.1 Procedures for the :adjudication of griev ances must proceed in a timely manner. 2'4.2 If problems arise in the relationship between instructor and student, both should attempt to resolve them in informal, direct discussions. If the problem remains unresolved, then the chief administrator of the unit and/or the Ombudsman should be consulted. If still aggrieved, a student may then submit a formal, written grievance for consideration by an appropriate hearing board. The formal grievance alleging violations of aca demic rights must include a proposed remedy, which could be implemented by a responsible administrator. 2.4.2.1 Grievances must normally be initiated no later than mid-term of the semester fol lowing the one wherein the alleged viola tion occurred. If the involved instructor or student is absent from the University dur ing the semester, or if other appropriate reasons exist, an exception to this provi sion shall be granted by the unit. If the involved instructor is no longer employed by the University before the formal griev ance procedure is completed, the griev ance process may proceed. 2.4.2.2 Student grievances must be initiated at the lowest administrative level feasible: normally, the department/school. With the approval of the college dean, small depart ments/schools may waive jurisdiction and SPARTAN LIFE-2006 refer grievances to the college hearing board. 2.4.2.3 Administrators shall transmit written grievances promptly to the unit hearing board and to the instructor or other per sons party to the matter. 2.4.3 For the purpose of constituting a department/school or college hearing board, undergraduate students shall be represented on the hearing board. 2.4.4 Parties to a grievance shall have an opportunity to state their cases, present evidence, designate witnesses, ask questions, and present a rebuttal. 2.4.4.1 Units shall constitute their hearing boards and establish their own procedures in a manner consistent with this document. A copy of procedures adopted by each unit shall be filed with the Office of the Ombudsman and with other appropriate offices. 2.4.4.2 Unit hearing boards shall ensure that a collegial atmosphere prevails in grievance hearings. Involvement of counsel should normally not be required. When present, counsel shall be limited to a member of the student body, faculty, or staff of the University No member of the University's legal department shall serve as counsel under these provisions. 2.4.S The hearing board shall prepare a written report of findings, and forward copies to the parties involved and to the Ombudsman. All recipients are expected to respect the confidentiality of this report. When a hearing committee finds that a violation of academic rights has occurred and that redress is possible, it shall direct that redress be provided. The responsible administrator, with the advice of the hearing board, shall implement an appropriate remedy 2.4.6 The appropriate initial judiciary for cases involv ing alleged violations of regulations prohibiting academic dishonesty, violations of professional standards, or falsification of admission or academ ic records by undergraduate students which are referred for disciplinary action shall be the hear ing board of the college within which the viola tion is alleged to have occurred. 2.4.6.1 In cases of ambiguous jurisdiction, the appropriate judiciary will be randomly selected by the Assistant Provost for Undergraduate Education from the hear ing boards for the Colleges of Arts and Letters, Natural Science, and Social Science. 2.4.6.2 In cases of academic dishonesty, violations of professional standards, or falsification of admission or academic records by under - graduate students which are referred for disciplinary action, the college level pear ing boards shall have available to them the full range of decisions provided to a judiciary for disciplinary cases through this document. The dean of the student's college may implement the findiqg, request the hearing board to reconsider its decision, or forward the finding and a conflicting recommendation to the Office of the Provost for final resolution. 2.4.7 Either party to a grievance may appeal the deci sion of the department/school hearing board to the college hearing board. All appeals must be in writing. When a college hearing board finds that a violation of academic rights has occurred and that redress is possible, it shall direct that redress be provided. The responsible administrator, with the advice of the board, shall implement an appropriate remedy 2.4.7.1 Either party Lo a grievance may appeal the decision of the college hearing board to the University Academic Integrity Review Board only in cases of a penalty grade for academic dishonesty; cases involving alleged violations of regulations prohibiting academic dishonesty, violations of profes sional standards or falsifications of admis sion and academic records by undergradu ate students which are referred for discipli nary action; or other grievances heard only at the college level. All grievances must be in writing. When the University Academic Integrity Review Board finds that such a violation of academic rights has occurred and that redress is possible, it shall direct that redress be provided. The responsible administrator, with the advice of the board, shall implement an appropriate remedy 2.4.7.1.1 All appeals to the University Academic Integrity Review Board in cases of a penalty grade for academic dishonesty must specify the alleged defects in the sub stance and/or procedures of the previous adjudication(s) in suffi cient particularity to justify fur ther proceedings. 2.4.7.1.2 All appeals to the University Academic Integrity Review Board in cases of alleged violations of regulations prohibiting academic dishonesty, violations of profes sional standards, or falsification of admission and academic records which are referred for disciplinary action must specify the alleged defects in the substance and/or procedures of the previous adju dication in sufficient particularity to justify further proceedings 2.4.7.2 Appeals may challenge the substance of a decision and/or the procedures employed in the adjudication. (Presentation of new evidence will normally be inappropriate at Student Handbook and Resource Guide 47 an appeal hearing.) 2.4.7.3 Appeals must be filed within ten class days following notice of a decision. The original decision shall be held in abeyance while under appeal. 2.4.8 If a student is accused of academic dishonesty and is referred for judicial action, and if a discipli nary sanction is not held to be supported by the preponderance of evidence as required in Article 4, the student may appeal a penalty grade received in the case to the department/school hearing board as indicated in 24.9. 2.4.9 A student who receives a penalty grade based upon a charge of academic dishonesty; even if not referred for disciplinary action, may seek a hear ing according to the procedures in this Article. In such a hearing, the burden of proof shall rest upon the instructor whose prior assignment of the penalty grade will constitute a charge of aca demic dishonesty The hearing board shall pro ceed in compliance with applicable academic leg islation on the integrity of scholarship, grades, and professional standards, and the procedural and appeal provisions of this document shall apply ARTICLE 3 STUDENT RECORDS AT MICHIGAN STATE UNIVERSITY 3.1 Achieving educational goals, providing direction to stu dents, and extending service to society demand that the University keep records. All policies and practices con cerning records shall be based on respect for the privacy of the individual student. Because of the professional and legal responsibilities involved, record keeping must be delegated only to responsible persons. 3.2 All policies and practices governing access, maintenance, and release of student records shall conform to the University's published guidelines. 3.2.1 No record shall be made, duplicated, or retained unless there is a demonstrable need for it which is reasonably related to the basic purposes and necessities of the University 3.2.2 The University shall not make, duplicate, or retain records of a student's religious or political beliefs without the student's knowledge and consent. 3.2.3 A student shall have the right to inspect the offi cial transcript of his or her own academic record and shall also have the right to inspect reports and evaluations of his or her conduct. 3.2.4 All policies and practices dealing with the acqui sition of information for records shall be formu lated with due regard for the student's right of privacy 3.2.S Every record containing information about a stu dent's character shall state when the information was acquired and the name and position of the 48 person who gave it. . 3.2.6 Evaluation of students shall be made only by per sons who are qualified to make that evaluation. 3.2.7 All persons who handle confidential records shall be instructed concerning the confidential nature of such information and their responsibilities regarding it. 3.2.8 No one outside the faculty or administrative staff of Michigan State University; except as specified by law, may have access to the records of a stu dent's offenses against University regulations with out the express permission of the student in writ ing. 3.2.9 All policies governing the maintenance and the selective release of records and of portions of records shall be made public in an appropriate manner and shall be subject to judicial review as provided in Article 4. ARTICLE 4 JUDICIAL PROCESS 4.1 Introduction 4.1.1 The University as a community is dependent upon maintaining a balance among personal free doms, individual responsibilities, institutional rights, and institutional responsibilities. When rights conflict or when responsibilities are not met, means for hearing and redress must be pro vided. The fundamentals of fair play are the nec essary guarantees of judicial process. Each party to a hearing has rights and corresponding respon sibilities which, together, define the elements of fair play essential to due process. The require ments of due process are outlined below in 4.3 and 4.4 and shall be adhered to by all duly con stituted judicial bodies as provided herein. 4.2 General Procedures for All Judiciaries 4.2.l Code of Operations: Each judiciary shall establish a code of operations which is in all ways consis tent with the provisions of due process as out - lined in Sections 4.3, 4.4, and 4.5 of this Article, including establishing procedures for determining whether a complaint or allegation appropriately warrants a judicial hearing. 4.2.2 A Student Judiciary, with cause, may waive juris diction and request that a case be heard by the Student-Faculty Judiciary The Student-Faculty Judiciary may elect to hear the case or direct a Student Judiciary to hear it. 4.2.3 Open and Closed Hearings: An open hearing is open to any member of the University communi ty A closed hearing is restricted to the parties concerned. The judiciary may close an open hear ing at any time to maintain order. a. Disciplinary hearings shall be closed unless an open hearing is requested by the respondent. SPARTAN LIFE- 2006 (See Section 4.3) b. Non-disciplinary hearings shall be open unless the judiciary determines that the hearing should be closed to protect the confidentiality of information. (See Section 4.4) 4.2.4 Decisions: a. Findings: After hearing a case, a hearing body shall decide whether an allegation has been supported by the preponaerance of evidence. If the allegation is not so supported, the case is dismissed. If the allegation is supported, the judiciary may select from the following sanc tions: b. Sanctions in disciplinary cases: 1. No action. 2. Warning. An official written statement expressing disapproval of acts committed. 3. Warning Probation. A probation indicating that further violations of regulations will result in more severe disciplinary action. This probation will be imposed for a specif ic period of time, and the student shall be automatically removed from probation when the imposed period expires. This probation may be accompanied by a requirement that restitution be made for University property damages or losses resulting from acts com mitted, or other requirements or special conditions as deemed appropriate. 4. Disciplinary Probation. A period of time specified for observing and evaluating a stu dent's conduct, with or without special con ditions, including a written reprimand and indicating that (a) further violations while on probation may result in more severe dis ciplinary action including suspension or (b) further violation while on probation of reg ulations of similar or greater severity will result in suspension. This probation will be imposed for a specific period of time, and the student shall automatically be removed from probation when the imposed period expires. Special Conditions: A special condition of disciplinary probation may include: (i) Restitution: By such date established by the appropriate judiciary or administra tive officer, the student shall pay for University property damages or losses resulting from acts committed. (ii) Change of Residence: The student shall be required to move from his or her current on-campus residence, to either an off-campus location or to another location within the University Housing system that is acceptable to the Office of Student Affafrs. (iii) Other: Other action deemed appropri ate to a specific case. 5. Suspension. A suspension from the / University may be by semester, in which case the student is eligible to apply for read- mission at the end of the stated period of time ; or it may be a conditional suspension, in which case the student must demonstrate that he/she has fulfilled stated conditions prior to applying for readmission. Suspension is implemented, after approval, by the Vice President for Student Affairs and Services except in the case of academic dis honesty, violation of professional standards, or falsification of admission and academic records, in which suspension is implement ed, after approval, by the Provost. c. Sanctions appropriate to student group con stitutional questions or issues may include: 1. Censure. 2. Revocation of privileges. 3. Revocation of registration of a student organization. 4. Other action deemed appropriate to a spe cific case. 4.2.5 Appeals: The decision of a hearing body may be appealed in accordance with the principles estab lished in Section 4.3.6 for disciplinary cases and 44.9 for nondisciplinary cases. Procedures for fil ing and acting on appeals shall be as follows: a The appeal must be submitted in writing to the appropriate judiciary within three (3) class days following written notification of the origi nal decision. b. If a group is involved, a representative desig nated by the group shall act in behalf of the group. c. The appellate body shall request relevant infor mation, review the case and the procedures used, and then decide as follows: 1. There are not sufficient reasons for another hearing and the decision of the lower judici ary shall stand, or 2. The lower judiciary shall be directed to rehear the case or to reconsider or clarify its decision, or 3. The appellate body may affirm, reverse, or modify the decision, or in extraordinary cir - cumstances, elect to rehear the case in its entirety. 4.2.6 Reconsideration: Each hearing body shall make provision to allow a complainant or respondent to request reconsideration of a case within sixty (60) class days if it .is determined that new evidence has arisen. An exception to the time provision may be granted by the appropriate hearing body. 4.2.7 Members of a judiciary involved or possessing other conflicts of interest in a case at issue shall be disqualified from sitting on the judiciary for that specific case. 4.3 Due Process-Disciplinary Proceedings 4.3.l Students accused of violating a regulation or all University policy shall have the right to appear before a duly constituted judicial body as herein provided. No student shall be suspended from the Student Handbook and Resource Guide 49 University except through the procedures of this article which includes provisions for interim sus pension as prescribed in Section 4.3.7 or the appli cable section of the Graduate Student Rights and Responsibilities document or the Medical Students Rights and Responsibilities document. 4.3.1.1 The student shall be notified, in writing, by a representative of the Office of Student Affairs, or of the Office of the Provost in cases of academic dishonesty, violations of professional standards or fal sification of admission and academic records which are referred for disciplinary action, that he or she has been accused of violating a regulation or all-University policy The student shall be expected to meet with the representative, receive a written statement of the alleged violation, and choose whether the allegation is han dled by an appropriate judiciary or an administrator. The provisions of this docu ment concerning sanctions and appeals apply to either option. Students who fail to meet initially with the representative shall be referred to the appropriate judici ary for a hearing. 4.3.1.1.1 In cases of academic dishonesty, viola tions of professional standards, and falsi fication of admission and academic records, all alleged violations will be handled by the appropriate judiciary 4.3.2 Notice of Hearing: At least three (3) class days prior to a hearing, the respondent shall receive a written notification of hearing from the appropri ate judicial body or administrator. This notice of hearing shall state: a. The regulation alleged to have been violated together with charges of sufficient particularity to enable the respondent to prepare a case. b. The time and place of the hearing. c. The body or administrator adjudicating the case. d. The name of the complainant and the name of counsel, if any e. The names of witnesses for the complainant. (A request to add witnesses may be granted by the judiciary or administrator. If so, a post ponement of three (3) class days will be grant ed upon request of the respondent.) 4.3.3 Either the complainant or the respondent may· request, with cause, a postponement prior to the scheduled time of the hearing The hearing body may grant or deny such a request. 4.3.4 Both the respondent and the complainant shall be expected to appear at the hearing and present their cases to the hearing body a. Should the complainant fail to appear, the ·hearing body may either postpone the hearing or dismiss the case. b. Should the respondent fail to appear, the hear ing body may either postpone the hearing or hear the case in the student's absence. The fail ure of the student to appear shall not be taken as indicative of guilt and must be noted with out prejudice. 4.3.5 Both the respondent and the complainant shall be entitled to: a. Receive an expeditious hearing. b. Call witnesses on their behalf. The hearing body reserves the right to limit the number of witnesses. Witnesses are to be members of the University community except as the hearing body rules that others may serve in the inter est of the case. c. Submit evidence or written statements in sup port of their positions. d. Be accompanied by counsel of their choice who may assist in the presentation of their cases. Counsel shall be limited to a member of the student body, faculty, or staff of the University 1 e. Question any witnesses providing oral or writ ten testimony f. Receive a decision and the rationale for that decision. The respondent shall be provided with written notification of the decision. g. Written notification of the right to appeal. Should the right to appeal be exercised, any action by the hearing body shall be deferred until the appeal is acted upon by a higher body 4.3.6 Both the respondent and the complainant shall, subject to the following conditions, have the right to appeal the decision of a hearing body a. The respondent may appeal an adverse deci sion as a result of a hearing. The reasons for appeal shall be: (1) insufficient grounds for the decision; (2) a sanction inappropriate to the seriousness of the offense. b. The complainant may appeal a decision not to grant a hearing by a hearing body of original jurisdiction. c. Both the respondent and complainant may appeal on the grounds that the applicable pro cedures for adjudicating the case were not fol lowed, or there was a conflict of interest with a member or members of the judiciary 4.3.7 When the Vice President for Student Affairs and Services, at his/her discretion, believes there is reasonable cause that a student's continued pres ence at Michigan State University constitutes a clear and present danger to the health or safety of persons or property, the Vice President for Student Affairs and Services or his/her designee may tem porarily suspend a student pending final resolu tion of the matter. The interim suspension shall Permission may be granted to the respondent to be accompanied by an attorney if there are criminal charges pending. If the respondent is charged with a sex offense, the complainant may also have an attorney present. 50 SPARTAN LIFE-2006 not preclude, predetermine, or render irrelevant subsequent disciplinary action or procedures; nor shall an interim suspension create a presumption of guilt. 4.3.7.1 Students placed on interim suspension may petition for reinstatement pending the final resolution of their cases. Such petitions will be considered by either the Vice President for Student Affairs and Services or th~ Student-Faculty Judiciary as requested by the petitioner. The Vice President or the judiciary shall conduct a hearing for the sole purpose of deciding to continue the interim suspension or grant reinstatement. Regardless of out come, the hearing shall not preclude, pre determine, or render irrelevant subsequent disciplinary procedures. The hearing shall be held within five (5) University class days after receipt of a student's petition. 4.4 Due Process-Non-Disciplinary Proceedings 4.4.1 Any student may request a hearing before the appropriate judicial body when such a request concerns: a. Any challenge to a University regulation, or an action by faculty or staff alleged to be inconsis tent with the guidelines established in this document. b. A question, conflict, or interpretation of a stu- dent group's constitution or rules. In such a case, the person should utilize available remedies before seeking relief through judicial action. 4.4.2 The judiciary shall review each hearing request for jurisdiction and judicial merit and may then forward a copy of the request to the appropriate individual(s) and invite a written response. After considering all submitted information, the judici ary may: a. Accept the request, in full or in part, and pro ceed to schedule a hearing. b. Reject the request and provide an appropriate explanation. c. Invite all parties to meet with the judiciary for an informal discussion of the issues. Such a discussion shall not preclude a later hearing. 4.4.3 Notice of Hearing: At least three (3) class days prior to a hearing both the respondent and the complainant shall be entitled to a written notifi cation of hearing from the appropriate judicial body This notice of hearing shall state: a. The nature of the issues, charges, and/or con flicts to be heard with sufficient particularity to enable both the respondent and the com plainant to prepare their respective cases. b. The time and place of the hearing. c. The body adjudicating the case. d. The names of the respondent and com- plainant. I e. The name of the complainant's counsel, if any f. The names of any individuals who will speak in support of the complainant's position. 4.4.4 Response to Notice of Hearing: The respondent is to notify the judiciary of the following, in writ ing, at least one (1) class day prior to the sched uled hearing: a. The name of the respondent's counsel, if any b. The names of any individuals who will speak in support of the respondent's position. c. An outline of the respondent's presentation for the hearing, if requested by the judiciary 4.4.5 Should the respondent fail to acknowledge the notice of hearing, the judiciary may either post pone or proceed with the hearing. 4.4.6 Either the complainant or the respondent may request, with cause, a postponement prior to the scheduled time of a hearing. The judiciary may grant or deny such a request. 4.4.7 Both the respondent and the complainant shall be expected to appear at the hearing and present their cases to the judiciary a. Should the complainant fail to appear, the judi ciary may either postpone the hearing or dis miss the case. b. Should the respondent fail to appear after hav ing acknowledged the notice of the hearing, the judiciary may either postpone the hearing or hear the case in the respondent's absence. c. The judiciary may accept written statements from a party to the hearing in lieu of a person al appearance but only in unusual circum stances. Such written statements must be sub mitted to the judiciary at least one (1) day prior to the scheduled hearing. 4.4.8 Both the complainant and the respondent shall be entitled to: a. Receive an expeditious hearing. b. Present individuals to speak in support of their positions. The judiciary reserves the right to limit the number of such individuals. Those who speak shall be members of the University community except as the judiciary rules that others may serve in the interest of the case. c. Submit evidence or written statements in sup port of their positions. d. Be accompanied by counsel of their choice who may assist in the presentation of cases. Counsel shall be limited to a member of the student body, faculty, or staff of the University e. Ask questions of witnesses providing oral or written testimony f. Receive a written explanation of the reasons for the decision. g. Notification of right to appeal, if any Should the right to appeal be exercised, any action by the judiciary shall be deferred until the appeal has been acted upon. 4.4.9 All non-disciplinary decisions by the Student Faculty Judiciary shall be final; however, such decisions by a student judiciary may be appealed Student Handbook and Resource Guide 51 subject to the following conditions: a. Either the respondent or the complainant may appeal an adverse decision as a result of a hearing. The reasons for appeal shall be: (1) insufficient grounds for the decision; (2) inap propriateness of the decision. b. The complainant may appeal a decision by a judiciary of original jurisdiction not to grant a hearing. c. Both the respondent and complainant may appeal on the grounds that the applicable pro cedures for adjudicating the case were not fol lowed. 4.4.10 Decisions in non-disciplinary cases shall be made available to the University community unless the judiciary determines that confidentiality of the records should be protected. 4.5 judicial Structure 4.5.l Student Judiciaries: Each residence hall govern ment shall establish a judiciary or join with other hall governments in the same residential complex in establishing a common judiciary The All University Undergraduate Student Governing Body and the All-University Graduate Student Governing Body shall also establish a student judiciary In addition, any major governing group may elect to establish its own judiciary All such judiciaries shall conduct formal hearings on mat ters herein defined and shall function within the guidelines of this Article. 4.5.1.1 Composition: The members of each stu dent judiciary shall be selected in accor - dance with the procedures established by the constitutions of their respective groups and shall have an advisor desig nated by the Vice President for Student Affairs and Services. 4.5.1.2 Jurisdiction: The student judiciaries shall have jurisdiction on the following matters: Original jurisdiction (Disciplinary): a. Alleged violations of general student, student group, or living group regula tions or all-University policies with the exception of alleged academic dishon esty, violations of professional stan dards, or falsification of admission or academic records by individual mem bers or constituent groups within the particular living unit(s) or the major governing group. Where no living unit or group judiciary exists, allegations will be handled by the student judici ary established by the All-University Graduate and Undergraduate Student Governing Bodies. (1) A student may request a hearing before a student judiciary other than his/her constituent judiciary Original jurisdiction (Non-disciplinary): b. A question, conflict, or interpretation of the constitution or rules of the judicia ry's constituent group. c. Alleged violation of regulations govern ing registered student organizations by the judiciary's constituent group. 4.5.1.3 Decisions: After hearing a case, a student judiciary shall decide according to the provisions of Section 4.2.4, but may not suspend a student from the University 4.5.1.4 Appeals: Decisions of a student judiciary may be appealed to the University Student Appeals Board according to the provisions of Section 4.3.6. In non-disciplinary cases, grounds for appeal shall be restricted to alleged violation of due process and/or the provisions of this document according to the provisions of Section 4.4.9. 4.5.1.5 Summer Term: During summer term, a student judiciary may, through a continua tion of its existing membership or through a request for interim appointments, pro vide for its operation. 4.5.1.6 Temporary Restraining Actions: The procedural rules of a student judiciary shall include provisions for expedited considera tion of urgent cases in which a restraining action is sought because an individual or group allegedly threatens immediate and irreparable harm through action contrary to the constitution of any undergraduate or graduate student governing group within the judiciary's jurisdiction. a. Upon receipt of such a request, the stu dent judiciary shall conduct a prelimi nary examination to determine whether a temporary restraining action should be taken. This meeting should include opportunity for both the complainant and the respondent to present informa tion. Consideration should be given to the nature and potential extent of irreparable harm, other alternatives to remedy the situation, and whether a temporary restraining action would pre clude, predetermine, or render irrelevant the ultimate decision of a judiciary in reviewing the details of the case. b. If the judiciary decides to take a tem porary restraining action, the appropri ate individual or group shall be required to postpone or withdraw the action in question pending a hearing on the merits of the case by the judici ary having original jurisdiction over the governing group or living group constitution in question. c. The student judiciary shall make every reasonable effort to meet whatever exi gencies of time may exist in such a case. 52 SPARrAN LIFE- 2006 4.5.2 Student-Faculty Judiciary: There shall be estab lished a Student-Faculty judiciary 4.5.2.1 Composition: Voting members shall be selected as provided in Section 4.6. The membership of the Student-Faculty judiciary shall be as follows: a. Five undergraduate students. b. One graduate student. c. Five faculty members. d. One ex-officio non-voting advisor appointed by the Vice President for Student Affairs and Services. 4.5.2.2 Jurisdiction: The Student-Faculty judiciary shall have jurisdiction in the following areas: Original jurisdiction (Disciplinary): a. Alleged violations of all-University policies or alleged violations of regula tions other than those related to aca demic dishonesty, violations of profes sional standards, or falsification of admission or academic records as referred by the Office of Student Affairs. Originai jurisdiction (Non-disciplinary): b. Conflicts arising between student gov erning groups, living units, and/or reg istered student organizations. c. Conflicts between the undergraduate and graduate student governing bodies. 4.5.2.2.1 The procedure for hearings under Section 4.5.2.2 b and c shall accord with the provisions of Section 4.4 above. The parties involved shall be notified in writing of the Student-Faculty judiciary's decision and of any recommendation the Student Faculty judiciary deems appro priate. The chairperson shall subsequently make the decision public in an appropriate man ner, unless the judiciary deter - mines that confidentiality of the record should be protected. 4.5.2.3 Temporary Restraining Action: The pro cedural rules of the Student-Faculty judiciary shall include provisions for expe dited consideration of urgent cases in which a temporary restraining action is sought because a regulation or administra tive decision allegedly threatens immediate and irreparable harm or infringement of rights as defined by this document. a. Upon receipt of such a request, the Student-Faculty judiciary shall conduct a preliminary examination to deter mine whether temporary restraining action should be taken. This meping should include opportunity for both the complainant and the respondent to present information. Consideration should be given to the nature and potential extent of irreparable. harm, other alternatives to remedy the situa tion, and whether a restraining action would preclude, predetermine, or ren der irrelevant the ultimate decision of the Student-Faculty judiciary in reviewing the full details of the case. b. If the Student-Faculty judiciary decides to take a temporary restraining action, the appropriate individual, group, or administrative unit shall be requested to postpone or withdraw the action in question pending a hearing on the merits of the case. c. The Student-Faculty judiciary shall make every reasonable effort to meet whatever exigencies of time may exist in such cases. If necessary, the Student Faculty judiciary may announce its decision regarding a temporary action without a written statement of its rea sons provided that such a statement of reasons shall be made available as soon as reasonably possible. 4.5.2.4 Decisions: After hearing a case, the Student-Faculty judiciary shall decide in accordance with the provisions of Section 4.2.4. 4.5.2.5 Appeals: Disciplinary decisions of the Student-Faculty judiciary may be appealed to the University Student Appeals Board in accordance with the provisions of Section 4.2.5 and 4.3.6. 4.5.2.6 Summer Term: The Student-Faculty judiciary shall, through a continuation of its existing membership or through a request for interim appointments, provide for its operation through the summer term. 4.5.3 University Student Appeals Board: There shall be established a University Student Appeals Board. 4.5.3.1 Composition: Voting members shall be selected as provided in Section 4.6. The membership of the University Student Appeals Board shall be as follows: a. Two undergraduate students. b. One graduate student. c. Four faculty members. 4.5.3.1.1 The Office of the Vice President for Student Affairs and Services shall provide necessary support services for the University Student Appeals Board. 4.5.3.2 Jurisdiction: The University Student Appeals Board shall have jurisdiction over: a. Decisions made by a student judiciary and disciplinary decisions made by the Student-Faculty judiciary Student Handbook and Resource Guide 53 b. Disciplinary actions taken by an administrator in the Office of Student Affairs as provided for in Section 4.3.1.1. c. Procedures followed by the Traffic Appeals Board. d. Challenges to a University regulation, or an action by an administrator or member of the faculty or staff alleged to be inconsistent with the guidelines established in this document. 4.5.3.2.1 In substantive challenge cases arising under Section 4.5.3.2d above, the University Student Appeals Board may provide declaratory relief by finding a regulation, or action by an administrator or member of the faculty or staff, to be inconsis tent with this document. If additional action is required and possible in a case, the University Student Appeals Board shall direct that redress be provided. The responsible administrator, with the advice of the University Student Appeals Board and/or academic gover nance bodies, shall implement an appropriate remedy 4.5.3.3 Summer Term: The University Student Appeals Board shall, through continuation of its existing membership or through request for interim appointments, provide for its operation through the summer term. 4.5.3.4 Decisions: The University Student Appeals Board shall have available to it the full range of decisions, including tem porary restraining actions, provided to judiciaries through this document. In addition, the University Student Appeals Board may make whatever recommenda tions it may consider appropriate to spe cific cases. 4.5.3.5 Appeals: All decisions of the University Student Appeals Board with respect to individual and group actions are final unless appealed to the Vice President for Student Affairs and Services who may affirm or reverse the decision, diminish the sanction imposed, or direct that the case be reconsidered. Decisions of the University Student Appeals Board under Section 4.5.3.2d are not appealable. 4.5.4 University Academic Integrity Review Board: There shall be established a University Academic Integrity Review Board for the purposes described in Article IL 4.5.4.1 Composition: Voting members shall be selected as provided in Section 4.6. The member ship of the University Academic Integrity Review Board shall be as follows: a. Four faculty members. b. Three undergraduate students. c. One ex-officio non-voting advisor appointed by the Provost. 4.5.4.1.1 The Office of the Provost shall provide necessary support serv ices for the University Academic Integrity Review Board. 4.5.4.2 Appellate Jurisdiction: The University Academic Integrity Review Board shall have appellate jurisdiction over decisions by a college hearing board: a. in cases of penalty grades for academic dishonesty as provided in Article 2, b. in cases of alleged violations of regula tions prohibiting academic dishonesty, violations of professional standards, and falsification of admission and aca demic records. 4.5.4.3 Summer Term: The University Academic Integrity Review Board shall, through con tinuation of its existing membership or through requests for interim appoint ments, provide for its operation through summer term. 4.5.4.4 Decisions: The University Academic Integrity Review Board shall have available to it the full range of decisions provided to judiciaries through this document. In addition, the University Academic Integrity Review Board may make whatever recom mendations it may consider appropriate to specific cases. 4.5.4.5 Appeals: All decisions of the University Academic Integrity Review Board with respect to individual or group actions are final unless appealed to the Provost who may affirm or reverse the decision, dimin ish the sanction imposed, or direct that the case be reconsidered. 4.6 Judiciary Membership 4.6.1 Student members of the All-University Graduate and Undergraduate Student Governing Body Judiciary, the Student-Faculty Judiciary, the University Student Appeals Board, and the University Academic Integrity Review Board shall be selected as described below 4.6.1.1 Selection: There shall be a Judiciary Selection Committee composed of under graduate and graduate members from the All-University Graduate and Undergraduate Student Governing Body Judiciary, the Student-Faculty Judiciary, the University Student Appeals Board, and the University Academic Integrity Review Board. The Judicial Selection Committee may, at its discretion, include faculty members in the selection process. The Judicial Selection Committee shall be 54 SPARTAN LIFE- 2006 responsible for: a. Developing a process for the selection of student judiciary members. b. Making decisions on the selection of students to serve on the Student Faculty Judiciary, the University Student Appeals Board, and the University Academic Integrity Review Board. If otherwise eligible, students seeking reappointment to the All University Graduate and Undergraduate Student Governing Body Judiciary, the Student-Faculty Judiciary, the University Student Appeals Board, and the University Academic Integrity Review Board and receiving a majority of support from the non-returning judiciary members with whom they have served, will automatically be recommended for confirmation. Alternates may be select ed to serve as replacements in case of resignations or a member's inability to serve for a full academic term. c. Submitting the names of those selected for confirmation by the appropriate governing body 4.6.1.2 Appointment: The appointment of gradu ate students to the All-University Graduate and Undergraduate Student Governing Body Judiciary, the Student-Faculty Judiciary, and the University Student Appeals Board shall be confirmed by the All-University Graduate Student Governing Body The appointment of undergraduates to the All-University Graduate and Undergraduate Student Governing Body Judiciary, the Student - Faculty Judiciary, and the University Student Appeals Board shall be confirmed by the All-University Undergraduate Student Governing Body The appointment of student members to the University Academic Integrity Review Board shall be confirmed by the Student Council. 4.6.1.3 Terms of Office: a. Student members of the student judici aries shall serve for one calendar year with opportunity for reappointment. b. Student members of the Student Faculty Judiciary shall serve for two years with the opportunity for reap pointment. (Initially, two undergradu ates shall be appointed for one year, and two undergraduates and one grad uate shall be appointed for two years.) c. Student members of the University Student Appeals Board shall be appointed for two years with the opportunity for reappointmenf d. Student members of the University Academic Integrity Review Board shall be appointed for two years with an opportunity for reappoinqnent. e. All terms of office shall begin with the fall academic term, except that some members may be appointed to serve the preceding summer on an interim basis. f. Removal of a student member shall require: 1. Initiation of removal proceedings by a two-thirds (2/3) vote of the mem bership of the body in which the member serves. 2. A two-thirds (2/3) vote of the gov erning body which confirmed the appointment to withdraw the appointment. 4.6.2 Faculty members: The faculty members of the Student-Faculty Judiciary, the University Student Appeals Board, and the University Academic Integrity Review Board shall be appointed by the President of the University for terms of three years. a. Student-Faculty Judiciary: Initially, two faculty members shall be appointed for two years and two for three years. b. University Student Appeals Board: Initially, two faculty members shall be appointed for two years and two for three years. c. University Academic Integrity Review Board: Initially two faculty members shall be appoint ed for two years and two for three years. d. Selection, appointment, and reappointment shall be in accordance with the Bylaws for Academic Governance. 4.6.3 Chairpersons: At the beginning of the academic year, each judicial body (the University Student Appeals Board, the University Academic Integrity Review Board, the Student-Faculty Judiciary, and the Student Judiciaries) shall select from among its voting members a chairperson and vice chair person who shall serve for one year and who shall have voting privileges. 4.6.4 Members of Student Judiciaries: The constitu tions of the respective groups shall provide for the manner in which members will be selected, appointed, reappointed, and, if necessary, removed. 4.7 Traffic Appeals Board 4.7.l There shall be a Traffic Appeals Board. 4.7.1.1 Composition: The members of the Traffic Appeals Board shall be selected in accor dance with the procedures established by the undergraduate and graduate student governing bodies. 4.7.1.2 Jurisdiction: The Traffic Appeals Board shall hear appeals arising from summons es issued for violation of the Student Motor Vehicle Regulations established by the MSU Board of Trustees and applicable to all reg istered students. Student Handbook and Resource Guide SS 4.7.1.3 Procedures: The Traffic Appeals Board shall establish a code of operations to gov ern its internal procedures which shall ensure fairness in the review of appeals received. 4.7.1.4 Decisions: Decisions of the Traffic Appeals Board shall be consistent with the provi sions for violations and penalties in the Student Motor Vehicle Regulations. In addi tion, the Traffic Appeals Board may refer students to the Student-Faculty Judiciary for alleged violation of general student reg ulations. 4.7.1.5 Appeals: Decisions of the Traffic Appeals Board may be appealed to the University Student Appeals Board only on the basis of improper procedure. ARTICLE 5 REGULATIONS, POLICIES, AND RULINGS 5.1 The University community's expectations for student and group conduct which hold the potential for discipli nary action shall be promulgated as General Student Regulations, Student Group Regulations, Living Group Regulations, and All-University Policies as defined herein. Administrative decisions which mediate the flow of serv ices and privileges in the operation of the University are administrative rulings. 5.2 General Student Regulations 5.2.1 Gener().! student regulations shall be those regula tions established within the University communi ty to secure the safety of members of the University community and University facilities, maintain order, and ensure the successful opera tion of the institution. Such regulations shall apply to all students regardless of class level, place of residence, or group affiliation as well as to all governing bodies, governing groups, living groups, and registered student organizations. 5.2.2 Any governing body, governing group, living group, or registered student organization or any individual student, faculty, or staff member may initiate and propose amendments to the General Student Regulations by submitting such proposals to the University Committee on Student Affairs. Proposals may also originate within the University Committee on Student Affairs. 5.2.3 Proposals submitted to the University Committee on Student Affairs may be approved or rejected. If rejected, the University Committee on Student Affairs shall forward a written explanation to the initiator. The written explanation may include suggestions for modification of the proposal. If approved, the University Committee on Student Affairs shall forward the proposal to the Academic Council. 5.2.4 The Academic Council may approve or reject the proposal. If the Academic Council rejects the pro posal, a written explanation of the rejection shall be forwarded to the University Committee on Student Affairs. The written explanation may include suggestions for modification of the pro posal. If the proposal is approved, the Academic Council shall forward the proposal to the President and the regulation shall become opera tive upon his or her approval. 5.3 Student Group Regulations 5.3.l Student group regulations shall be those regula tions established within the University communi ty to govern the conduct of the constituent mem bers of a governing body on a governing group and the activities of living groups and registered student organizations under a governing body or governing group's jurisdiction. Such regulations shall apply only to the students, groups, and organizations specified by the regulations. 5.3.2 Any constituent member of a governing body or governing group or any living group or registered student organization under its jurisdiction may initiate and propose amendments to the Student Group Regulations by submitting such proposals to the governing body or group with the appro priate legislative authority. Proposals may also be initiated by the governing body or group. 5.3.3 Proposals submitted to the appropriate All University Student Governing Body may be approved or rejected. If rejected, the All-University Student Governing Body shall forward a written explanation to the initiator. The written explana tion may include suggestions for modification of the proposal. If approved, the All-University Student Governing Body shall forward the pro posal to the University Committee on Student Affairs. 5.3.4 The University Committee on Student Affairs may approve or reject the proposal. If rejected, the University Committee on Student Affairs shall for ward a written explanation to the appropriate All University Student Governing Body. The written explanation may include suggestions for modifica tion of the proposal. If approved, the proposal shall be forwarded to the Vice President for Student Affairs and Services, and the proposal shall become operative upon his or her approval. 5.4 Living Group Regulations 5.4.1 Living Group Regulations shall be those regula tions established within the University communi ty to govern the conduct of residents and other students who are visitors and guests while within the building or buildings defining the living group. Such regulations shall apply to all students regardless of class level, place of residence, or group affiliation. 5.4.2 Any constituent member of a living group may initiate and propose amendments to their own 56 SPARTAN LIFE-2006 living group regulations by submitting such pro posals to the living group with appropriate leg islative authority Proposals may also initiate with the living group. 5.4.3 Proposals submitted to the living group may be approved or rejected. If rejected, the living group shall forward to the initiator a written explana tion. The written explanation may include sugges tions for modification of the proposal. If approved, the living group shall forward the pro posal to the appropriate All-University Student Governing Body The All-University Student Governing Body may approve or reject the pro posal. If rejected, the All-University Student Governing Body shall forward to the initiator a written explanation. If approved, the All University Student Governing Body shall forward the proposal to the University Committee on Student Affairs, which may approve or reject the proposal. Written explanation of a rejection, together with any suggested modifications, shall be provided to the living group. If approved, the University Committee on Student Affairs shall for ward the proposal to the Vice President for Student Affairs and Services, and the regulation shall become operative upon his or her approval. 5.5 All-University Policies 5.5.l All-University Policies shall be those policies established within the University community to define and prescribe broad areas of institutional concern. Such policies shall apply to those indi viduals, groups, and organizations specified by the policies. 5.5.2 All-University Policies are established by the Board of Trustees, often following Vniversity-wide discussion and endorsement or as the result of a recommendation by an administrative unit or committee. Such policies may also be initiated and enacted by the Board itself. 5.6 Administrative Rulings 5.6.l Administrative Rulings shall be those policies, procedures, and practices established within the University community to implement the functions of the institution's various and several administra tive units. Such rulings shall apply to those indi viduals, groups, and organizations specified by the rulings. The various administrative units are dele gated authority, by the Board of Trustees through the President, to establish Administrative Rulings. 5.6.2 The process by which Administrative Rulings are developed shall be consistent with the legislative and advisory duties and prerogatives of those bodies involved in academic governance. The process shall reflect concern for student input when the substance of a ruling affects students. 5.6.3 When a student is alleged to be nonc;,ompliant with an Administrative Ruling, a unit administra tor shall confront the student and allow the stu- dent to clarify the situation. 5.6.3.l The administrator shall determine whether the alleged acts may violate a General Student, Student Group, or Living Group Regulation, or an All-University Policy If so, the student shall be referred for action under Article 4. 5.6.3.2 The administrator shall assess the situa tion and implement any non-punitive action appropriate to the circumstances: e.g. restrict service, require restitution. However, disciplinary sanctions may only be imposed through the judicial process described in Article 4. 5.6.3.3 The student shall be entitled to written notification of: a. Any non-disciplinary action of the administrator, and the rationale. b. The right to appeal the administrator's decision to the University Student Appeals Board, under 4.5.3.2d of this document. 5.6.4 In common with regulations, Administrative Rulings applicable to students shall comply with Sections 1.5.1 through 1.5.7 and Section 1.5.11 of this document. ARTICLE 6 INDEPENDENT AND UNIVERSITY-SUPPORTED STUDENT PUBLICATIONS 6.1 "Independent student publications" are those that are prepared and distributed, as least in part, by students and that are not funded by the administrative units of the University Independent student publications are typ ically: a. Publications of student living units and governing groups. b. Publications of Michigan State University registered student organizations and Michigan State University student groups. 6.1.1 Students and student groups shall have maxi mum freedom to express opinions and communi cate ideas by preparing and distributing inde pendent student publications. 6.1.2 The University shall neither authorize nor prohib it the solicitation of advertising by an independ ent student publication. 6.2 "University-supported student publications" are those that receive funding from administrative units of the University 6.2.1 Administrative units may provide advice and counsel, but all University-supported student pub lications shall be guaranteed freedom of content and editorial policy 6.2.2 The withdrawal of financial support as a means of censorship over those University-supported Student Handbook and Resource Guide 57 student publications which are in substance a forum for free speech is recognized to be inappro priate. 6.3 The following guidelines governing independent and University-supported student publications are estab lished. 6.3.l Every publication shall identify the agency, group, or organization responsible for its preparation and distribution. 6.4 The following guidelines are established to govern the distribution of independent and University-supported student publications, whether free or for sale. 6.4.1 Regulations governing distribution of publications shall apply equally to all publications. 6.4.2 No door-to-door solicitations for sale shall be per mitted in organized living units on the campus without permission from the proper governing authority of the l,iving unit. Permission must be granted in accordance with provision 6.4.1 above. ln accordance with provision 6.4.1 above, each on campus living unit shall decide what policies shall be formulated for distribution of publica tions within that living unit. 6.4.3 6.4.4 For buildings other than organized living units, the Secretary of the Board of Trustees and the all University student governing bodies, after consul tation with the administrative, faculty, and student occupants of the building, shall determine, in accordance with provision 6.4.1 above, the desig nated places of distribution of publications. 6.4.5 Distribution in living units, classroom and office buildings shall be limited to those places estab lished in 6.4.2, 6.43, and 6.4.4 above. Hand-to-hand distribution shall be permitted in all campus buildings, subject only to such limitations as are necessary to prevent interference with scheduled University activities. 6.4.6 Distribution shall be permitted outside campus buildings, subject only to such limitations as are necessary to prevent interference with the use of streets, sidewalks, and building entrances. 6.4.7 The offices of the Secretary of the Board of Trustees and the All-University Undergraduate Governing Body shall keep available for inspec tion an up-to-date list of places of distribution within campus buildings. 6.5 Any regulations necessary to implement these guidelines shall be developed in accordance with Article 5. ARTICLE 7 OFFICE OF THE OMBUDSMAN 7.1 The Office of the Ombudsman: The President shall appoint a senior faculty member with the title of Ombudsman. The Ombudsman shall respect the sensi- tive and confidential nature of the position and the pri vacy of all persons soliciting assistance from the Office of the Ombudsman, thereby protecting them against ret ribution. The Ombudsman's functions shall include the following charges: 7.1.1 The Ombudsman shall establish simple, orderly procedures for receiving requests, complaints, and grievances of students. 7.1.2 The Ombudsman shall assist students in accom plishing the expeditious settlement of their prob" !ems and may advise a student that the student's request, complaint, or grievance lacks merit, or that the student should seek a remedy before another duly-constituted body or officer of the University; or the Ombudsman may deem it appropriate to assist the student in obtaining an informal settlement of the student's problem. 7.1.3 The Ombudsman shall have broad investigatory powers and direct and ready access to all University officials from the President down. 7.1.4 When necessary, the Ombudsman shall report directly to the President valid complaints for which no remedy has been found. The Ombudsman shall also report any recommenda tions regarding such complaints. 7.1.5 The Ombudsman shall make periodic reports to the president regarding the operation of the Office of the Ombudsman. ARTICLE 8 DEFINITIONS 8.1 Various terms appearing in other articles of this docu ment are defined below 8.1.l Administrators: Persons employed, either regular or temporary, full or part time, who manage budgets, direct work units, or formulate, evaluate, and/or administer University policy 8.1.2 Academic Dishonesty: Refer to General Student Regulation 1.00, Scholarship and Grades. 8.1.3 All-University Student Governing Bodies: Associated Students of Michigan State University (ASMSU) and Council of Graduate Students (COGS). 8.1.3.1 All-University Graduate Student Governing Body: Council of Graduate Students (COGS). 8.1.3.2 All-University Undergraduate Student Governing Body: Associated Students of Michigan State University (ASMSU). 8.1.4 Class Day: A day on which classes are held, including days of Final Exam Week. 8.1.5 Complainant: A member of the University com munity who initiates judicial proceedings. 8.1.6 Counsel: A member of the student body, faculty, or staff of the University chosen by either the complainant or the respondent to assist in the 58 SPARTAN UFE-2006 preparation or presentation of a case. No member of the University's legal department shall serve as a counsel under these provisions. 8.1.7 Disciplinary Case: A case brought against a stu dent respondent accused of violating a regulation, academic professional standard, or all-University policy Such a case is heard under Section 4.3 or Section 24.7; if the allegations are upheld, the respondent is subject to disciplinary sanctions as defined in Section 4.24b herein. 8.1.8 Faculty: All persons appointed by the University, either regular or temporary, either under the rules of tenure or not, holding the rank of professor, associate professor, assistant professor, or instruc tor, persons appointed as librarians, or other per - sons with approved titles in the academic person nel system whose duties involve instructional activities. 8.1.9 Falsification of Admission or Academic Records: Refer to General Student Regulation 5.00, Protection of University Functions and Services, as it applies to records that are created and/or effectively maintained by the Office of the Registrar, the Office of Admissions and Scholarships, or academic units (e.g. colleges, departments, and schools). 8.1.10 Graduate Student: A student enrolled with a Registrar's Classification of 6 or 7 (graduate degree). Those students who are enrolled in grad uate non-degree programs shall be deemed grad uate students. 8.1.11 Graduate-Professional Student: A student enrolled with a Registrar's classification of 8 or 9 (medical degree). Those students who are enrolled in graduate-professional non-degree programs shall be deemed graduate-professional students. 8.1.12 Living Group: Any unit of University-owned housing including on-campus residence hall, floor, apartment, or residence complex or off-campus housing including sorority or fraternity house; scholarship; cooperative; or religious living unit. 8.1.13 Hearing Body: A duly constituted judiciary as outlined in 4.5 above or a representative from the Office of Student Affairs authorized to hear judi cial complaints, as outlined in 4.3.1.1 above. 8.1.14 Non-disciplinary Case: A case brought by a stu dent under Section 24.2 or Section 4.4 herein. Disciplinary sanctions discussed in Section 4.24b are not imposed in non-disciplinary cases; rather, the student bringing such a case seeks relief. 8.1.15 Penalty Grade: A grade assigned by an instructor who believes a student to have committed academ ic dishonesty If no disciplinary case is instituted against the student, the penalty grade may be appealed under Section 24.9 above. If a disciplinary case is instituted and the charge is held not to be supported by a preponderance of the evidence, the penalty grade may be appealed under Section 24.8 above. In either such appeal of a penalty grade, the proceedings are non-disciplinary 8.1.16 Preponderance of the Evidence: That which is more convincing, more credible, and of a greater weight. In disciplinary cases, a preponderance of evidence must overcome an appropriate presump tion of innocence. 8.1.17 Professional Standards: Any codes of expected professional conduct must be approved by the academic units, the dean, and, in the case of col lege statements, the Office of the Provost. The pro cedure for the approval by the academic units should include student participation in accordance with 1.5.3. The dean and the Office of the Provost shall consult with appropriate governance groups before taking action. These codes are to be pro vided to students at the time of their admission to the program or to a course in the unit. 8.1.18 Respondent: An individual, formal and informal groups, recognized and unrecognized groups, or unit from the University community alleged to be responsible for a situation or conflict or for viola tion of a regulation or policy 8.1.19 Staff: Employees of the University other than those specifically defined in this article. 8.1.20 Student: An individual is considered a student from the time of admission to Michigan State University until graduation, recess, dismissal, sus pension, or withdrawal from the University, or non-registration for more than one consecutive term. 8.1.21 Student Organization: A group of students who have complied with formal requirements for becoming an organization and have registered with the appropriate all-University student gov erning body 8.1.22 Undergraduate: A student enrolled with a Registrar's classification of 1, 2, 3, 4, or 5. Those students enrolled in undergraduate non-degree programs shall be deemed undergraduates. 8.1.23 University Community: All persons who are students, trustees, administrators, faculty, or staff. ARTICLE 9 PROCEDURES FOR AMENDING AND REVISING THIS DOCUMENT 9.1 This document may be amended and revised according to the following procedures. 9.1.1 Any member of the University community, or any constituent body thereof, may propose amend ments and revisions and forward them to the University Committee on Student Affairs. 9.1.2 Any and all other amendments or revisions shall be reviewed by the University Committee on Student Affairs which shall approve, reject, or amend the proposal. 9.1.3 If the University Committee on Student Affairs approves the amendment or revision, then it shall Student Handbook and Resource Guide 59 _______________ 1 1 Section 2.3 UCSA Student Board of ASMSU Academic Council Board of Trustees Amendment effective ARTICLE 4 Section 4.3.2 Student Board of ASMSU UCSA Academic Council Board of Trustees Amendment effective ARTICLE 5 Total revision UCSA Student Board of ASMSU Academic Council Board of Trustees Amendment effective ARTICLE 6 Total revision UCSA Student Board of ASMSU Academic Council Board of Trustees Amendment effective ARTICLE 7 Total revision UCSA Student Board of ASMSU Academic Council Board of Trustees Amendment effective Total revision UCSA Student Board of ASMSU Academic Council Board of Trustees Amendment effective COMPLETE REVISION UCSA ASMSU Student Board UCSA Elected Student Council Academic Council Board of Trustees Revision effective 9.1.4 9.1.S forward the proposal to the appropriate All University Student Governing Body(ies). The All University Student Governing Body(ies) shall review the proposal and approve or reject it. If any of the All-University Student Governing Body(ies) reject the proposal, a written explana tion of the rejection shall be forwarded to the University Committee on Student Affairs. This explanation may include suggestions for alteration of the proposal. If the All-University Student Governing Body(ies) approve the proposal, it shall be returned to the Chairperson of the University Committee on Student Affairs for presentation to the Academic Council. 9.1.5.1 Student Council must approve all revi sions or amendments before presented to Academic Council . 9.1.6 The Academic Council shall review all amend ments and revisions and either approve or reject them in accordance with the Bylaws for Academic · Governance. If rejected, the Academic Council shall return the proposal to the University Committee on Student Affairs and the appropriate All-University Student Governing Body(ies) along with a written explanation for the rejection. This explanation may include suggestions for alteration of the proposal. If approved, the Academic Council shall forward the proposal to the President who shall present it to the Board of Trustees according to existing practices of Academic Council for such transmittal. 9.1.7 The Board of Trustees shall review all amend ments and revisions and may approve the propos al, at which time it shall become operative, or reject the proposal and return it to the Academic Council with an explanation. 9.1.8 The University community shall be promptly informed of all action taken on proposed amend ments and revisions. HISTORY OF APPROVAL ORIGINAL DOCUMENT Academic Council Academic Senate Board of Trustees AMENDMENTS ARTICLE 2 Section 2.1.4 January 10, 1967 February 28, 1967 March 16, 1967 University Committee on Student Affairs (UCSA) Student Board of ASMSU Academic Council Board of Trustees Amendment effective April 11, 1977 April 19, 1977 May 31, 1977 June 24, 1977 June 24, 1977 March 31, 1970 April 1, 1970 May 12, 1970 June 18, 1971 June 18, 1971 February 1, 1977 February 28, 1977 May 31, 1977 June 24, 1977 June 24, 1977 March 31, 1970 April 1, 1970 May 12, 1970 June 18, 1971 June 18, 1971 April 8, 1970 April 17, 1970 May 12, 1970 February 19, 1971 July 1, 1971 February 8, 1971 February 9, 1971 March 2, 1971 April 16, 1971 April 16, 1971 March 10, 1983 March 8, 1983 May 31, 1983 June 24, 1983 June 24, 1983 February 28, 1983 March 8, 1983 March 10, 1983 April 12, 1983 January 17, 1984 July 27, 1984 July 27, 1984 60 SPARTAN UFE-2006 GSRR This document provides the framework for graduate student rights and responsibilities within the university, specifically regarding student conduct, academic pursuits, keeping of records, and ARTICLE I: Graduate Student Rights and Responsibilities ARTICLE 2: Academic Rights and Responsibilities for Graduate Students ARTICLE 3: Student Records at Michigan State University employment. It describes procedures for formulating ARTICLE 4i Graduate Student Support regulations governing graduate student conduct and for providing due process in the adjudication ARTICLE 5: Adjudication of Cases Involving Graduate Student Rights and Responsibilities of graduate student disciplinary cases. It also defines ARTICLE 6: Academic Governance channels and procedures for student complaints ARTICLE 7: Procedure for Amending and Revising and grievances. This Document ARTICLE 8: Definitions HISTORY OF APPROVAL The term "graduate assistant" referred to in the GSRR, Article 4, refers to graduate assistants who are not covered by the Graduate Employees Union (GEU) collective bargaining contract. Graduate teach ing assistants in the GEU are covered by the GEU contract; not by the provisions in Article 4. I Student Handbook and Resource Guide 61 GRADUATE STUDENT RIGHTS AND RESPONSIBILITIES AT MICHIGAN STATE UNIVERSITY FOREWORD the concept of academic freedom for graduate students. The foreword is not part of the document that follows. It supplies, however, a necessary perspective for interpreting the document. Graduate student rights and responsibilities at Michigan State University are part of the social and historical background of the University itself. When, more than a century ago, the people of Michigan established this institution on the land-grant principle, they framed a new conception of the role of the university in American life. A land-grant university is a trusteeship of intellect in the service of society It gathers society's creative and intellectual powers and uses them to advance the common good and to solve fundamental problems. That is the special character that has caused the land-grant university to become one of the great transforming agencies of the American scene. When it honors its commission, it acts not for the sake of the academic community, but for the sake of society All members of the academic community students, staff, faculty, administrators, and trustees-enact a trust of which society beyond the university is the proper beneficiary This document is significant not merely because it establish es that graduate students have certain rights and responsibili ties, but particularly because it affirms that they are a party to the social trust shared by all in the university community who are charged with preserving and advancing the genius of scholarship and the conditions of inquiry which society has entrusted to our care. PREFACE This report, the Academic Freedom for Students at Michigan State University, and the Medical Students Rights and Responsibilities document, contain guidelines to the rights and duties of graduate students in matters of conduct, academic pursuits, keeping of records, and employment. This report describes structures and procedures for formulating regula tions governing graduate student conduct, for interpreting and amending the guidelines, for adjudicating graduate stu dent disciplinary cases, and for channeling student com plaints, grievances, or concerns to faculty, staff, and adminis trators for appropriate action. For the most part these provisions simply make explicit what has been long understood and practiced at Michigan State University This report identifies rights and duties of graduate students and provides for graduate students a carefully pre scribed system of due process. Rather than expounding a gen eralized abstract definition of academic freedom, this report provides an operational definition with concrete application of ARTICLE I GRADUATE STUDENT RIGHTS AND RESPONSIBILITIES AT MICHIGAN STATE UNIVERSITY 1.1 Michigan State University is a community of scholars whose members include its faculty, staff, students, and administrators. The basic purposes of the University are the advancement, dissemination and application of knowledge. The most basic condition for the achieve ment of these purposes is freedom of expression and communication. Without this freedom, effective sifting and testing of ideas cease, and research, teaching, and learning are stifled. Knowledge is as broad and diverse as life itself, and the need for freedom is equally broad. Yet absolute freedom in all aspects of life means anarchy, just as absolute order means tyranny Both anarchy and tyranny are antithetical to the purposes and necessities of the University Therefore, the University always must strive to strike that balance between maximum freedom and necessary order that best promotes its basic purpos es by providing the .environment most conducive to the many faceted activities of instruction, research, and service. 1.2 Each right of an individual places a reciprocal responsi bility upon others: the responsibility to permit the indi vidual to exercise the right. The graduate student, as a member of the academic community, has both rights and responsibilities. Within that community, the graduate stu dent's most essential right is the right to learn. The University has a duty to provide for the graduate student those privileges, opportunities and protections that best promote the learning process in all its aspects. The grad uate student also has duties to other members of the aca demic community, the most important of which is to refrain from interference with those rights of others which are equally essential to the purposes and process es of the University 1.3 Regulations governing the activiti.es and conduct of grad uate students individually or collectively should not be comprehensive codes of desirable conduct; rather, they should be limited to the prescription of procedures for meeting the practical, routine necessities of a complex community and to the prohibition or limitations of acts that cannot be tolerated because they seriously interfere with the basic purposes and processes of the academic community, or with rights essential to other members of the community 62 SPARTAN LIFE-2006 1.4 The graduate student is not only a member of the aca demic community, but a citizen of the larger society, who retains those rights, protections and guarantees of fair treatment held by all citizens which the University may not deny The enforcement of the graduate student's duties to the larger society is, however, the responsibility of the legal and judicial authorities duly established for that purpose. GUIDELINES 1.5 To protect graduate student rights and to facilitate the definition of graduate student responsibilities at Michigan State University, the following guidelines shall apply to those stipulations and conditions by which graduate conduct is regulated, broadly referred to as "reg ulations" in the remainder of this Article. 1.5.1 There shall be no regulation unless there is a demonstrable need which is reasonably related to the basic purposes and necessities of the University as stipulated herein. 1.5.2 To the maximum extent feasible, graduate stu dents shall participate in formulating and revising regulations governing graduate student rights and responsibilities. 1.5.3 All regulations governing graduate student rights and responsibilities shall be made public in an appropriate manner 1.5.4 Every regulation shall be as brief, clear and spe cific as possible. 1.5.5 Wherever rights conflict, regulations shall, to the maximum extent feasible, permit reasonable scope for each conflicting right by defining the circumstances of time, place and means appropri ate to its exercise. 1.5.6 Regulations shall respect the free expression of ideas and shall encourage competition of ideas from diverse perspectives. 1.5.7 Procedures and penalties for the violation of regu lations shall be designed for guidance or correc tion of behavior only. 1.5.8 Penalties shall be commensurate with the serious ness of the offense. Repeated violations may justi fy increasingly severe penalties. 1.5.9 There shall be clearly defined channels and pro cedures for the appeal and review of: a. The finding of guilt in an alleged violation of a regulation. b. The reasonableness, under the circumstances, of the penalty imposed for a specific violation. c. The substance of a regulation or administrative decision which is alleged to be inconsistent with the guidelines in this document. d. The lack of adherence to the applicable proce dures in the acljudication. 1.5.10 Every regulation shall specify to whom it applies and whether responsibility for compliance'lies with graduate students either individually or col- lectively. / 1.6 A handbook of the University's current regulations and structures relating to student rights and responsibilities shall be made available to every member of the academic community. ARTICLE 2 ACADEMIC RIGHTS AND RESPONSIBILITIES FOR GRADUATE STUDENTS 2.1 Preamble 2.1.1 The establishment and maintenance of the proper relationship between instructor and student are fundamental to the University's function, and require both instructor and student to recognize the rights and responsibilities which derive from it. The relationship between instructor and stu dent as individuals should be founded on mutual respect and understanding together with shared dedication to the educational process. 2.2 Role of the Faculty in the Instructional Process 2.2.1 No provision for the rights of graduate students can be valid which suspends the rights of the fac ulty The graduate student's right to competent instruction must be reconciled with the rights of the faculty, consistent with the principle that the competency of a professional can be rightly judged only by professionals. It is therefore acknowledged and mandated that competence of instruction shall be judged by the faculty. 2.2.2 Colleges and departments/schools shall provide appropriate and clearly defined channels for the receipt and consideration of graduate student complaints concerning instruction. In no instance shall the competence of instruction form the basis of an adversarial proceeding before any of the judicial bodies established in this document. 2.2.3 Faculty shall have authority and responsibility for academic policy and practices in areas such as degree eligibility and requirements, course content and grading, classroom procedure, and standards of professional behavior in accordance with the Bylaws for Academic Governance, The Code of Teaching Responsibility, and other documents on faculty rights and responsibilities. 2.2.4 No hearing board established under this docu ment shall direct a change in the evaluation of a graduate student which represents a course instructor's or guidance committee's good faith judgment of the graduate student's performance. In the event that an evaluation is determined to be based on inappropriate or irrelevant factors, the dean of the college shall cause the student's per formance to be reassessed and good faith evalua tion established. (See also Sections 2.3.10, 2.4.8, and Article 5.) Student Handbook and Resource Guide 63 2.3 Rights and Responsibilities of the Graduate Student 2.3.l In all areas of graduate education pertaining to academic rights and responsibilities, there shall be no discrimination on the basis of race, color, gen- der, national origin, political persuasion, sexual orientation, marital status, disability, age, religion, height, weight, genetic information, or family sta- tus. 2.3.2 The graduate student has a right to be governed by written academic regulations. The graduate student has a right to accurate, timely, and clearly stated information concerning the general aca- demic requirements for establishing and main- taining an acceptable academic standing, the graduate student's academic relationship with the University, and the details of any special condi- tions which may apply: Requirements for the stu- dent's academic program and written academic regulations, including copies of professional behavior, shall be made known and made avail- able by the administering unit at the time of the student's first enrollment. Graduate students are responsible for informing themselves of University, college, department, and school requirements as stated in unit publications and in the University catalog. In planning to meet such requirements, students are responsible for consulting with their academic advisers and guidance committees. 2.3.3 The graduate student, regardless of degree pro- gram, has a right to the best advice the unit can provide concerning program planning, research, professional expectations, selection of courses and professors, and general degree requirements. 2.3.4 Units shall maintain records for their graduate students, specifying and/or containing degree requirements, course waivers and substitutions, program changes, and other stipulations directly affecting their degree programs. Graduate students shall be provided access to and/or a copy of these records upon request. 2.3.5 The graduate student shall be free to take rea- soned exception to information and views offered in instructional contexts and to reserve judgment about matters of opinion, without fear of penalty or reprisal. 2.3.6 Graduate students and faculty share the responsi- bility of maintaining classroom decorum and col- legial atmosphere which insures teaching and learning. 2.3.7 The graduate student shares with the faculty the responsibility for maintaining the integrity of scholarship, grades, and professional standards. 2.3.8 The graduate student is responsible for learning the content of a course of study according to stan- dards of performance established by the faculty and for adhering to standards of professional behavior established by the faculty: 2.3.9 The graduate student has a right to academic evaluations which represent good faith judgments of performance by course instructors and guid ance committees. Course grades shall represent the instructor's professional and objective evalua tion of the graduate student's academic perform ance. The graduate student shall have the right to know all course requirements, including grading criteria, and procedures at the beginning of the course. (See also the Code of Teaching Responsibility). 2.3.10 The graduate student has a right to protection against improper disclosure of information con - cerning academic performance and personal characteristics such as values, beliefs, organization - al affiliations, and health. (See also Article 3.) 2.3.11 Graduate students and faculty members share the responsibility for maintaining professional rela tionships based on mutual trust and civility: 2.3.12 The graduate student has a right to be protected from personal exploitation and to receive recogni tion for scholarly assistance to faculty: . Academic Programming 2.4.1 The department/school or college is responsible for informing, in writing, all incoming graduate students of program requirements and procedures. 2.4.2 Guidance Committee. It shall be the responsibil ity of each graduate student admitted to a doctor al program or to a master's program that requires a guidance committee, to form a guidance com mittee with the concurrence of the unit chairper son/director or designated representative. Composition of the guidance committee will be in accord with University, college, and depart ment/school guidelines. In the event that a stu dent is unable to form a guidance committee, it shall be the responsibility of the unit chairper son/director to intervene with the faculty of the unit to resolve the problem. 2.4.2.1 For graduate students in doctoral pro 2.4 grams the guidance committee shall be formed within the first two semesters of doctoral study, or within two semesters beyond the master's degree or its equiva lent. Within one semester after the com mittee is formed, the chairperson of the guidance committee shall file a guidance committee report with the dean of the college, listing all degree requirements. A copy of this guidance committee report shall also be given to the graduate stu dent. This guidance committee report, as changed or amended in full consultation between the graduate student and the committee and as approved by the appro priate department chairperson or school director and the dean of the college, shall be regarded as the statement of program requirements. The program will not be considerec\ binding unless signed by the student. 64 SPARTAN LIFE-2006 2.4.2.2 Once designated, the guidance committee has the responsibility to meet periodically to oversee the graduate student's progress as long as the graduate student continues in good standing. Any desired or required changes in the membership of the guid ance committee may be made by the graduate student with the concurrence of the unit chairperson/director or designat ed representative or by the unit with the concurrence of the graduate student in accordance with University, college, and unit policy The guidance committee, with the concurrence of the graduate student, may form a thesis/dissertation committee to supersede or supplement the guidance committee. Committee or thesis/disserta tion chairpersons on leave shall provide for the necessary guidance of their advisees during their absence. 2.4.3 Residency. Academic residency requirements and residency fee policies shall be made known to the graduate student at the time of admission. 2.4.4 Time Limits. The time limitations for candidates seeking advanced degrees shall be made known to the graduate student at the time of first enroll ment. Application for extension shall be submitted to the department/school and transmitted for approval by the dean of the college. 2.4.5 Program Changes. Each department/school or college shall establish procedures for altering indi vidual student programs that have been approved in accordance with the provisions of Section 2.4.2.1. Graduate students shall be involved in developing such procedures. (See also Section 6.1.1) 2.4.6 Dissertation and Thesis. The nature and scope of the doctoral dissertation and master's thesis (or its equivalent) shall be defined by the depart ment/school or college and the guidance or dis sertation committee according to the professional and scholarly research standards of the discipline. The department/school or college shall specify in advance the acceptable style and form of the dis sertation or thesis in accordance with The Graduate School Guide to the Preparation of Master's Theses and Doctoral Dissertations. 2.4.6.l Standards for formatting, duplicating and binding of dissertations and theses, as well as the stipulations covering abstracts, numbers of copies, dates and deadlines for acceptance, and regulations for microfilm ing and publication shall be established and published by The Graduate School. 2.4.7 Code of Professional Standards . . Each depart ment/school and college shall communicate in writing to its graduate students, at the time of their first enrollment in a degree program or in a course in the unit, any specific codes of pro'les sional and academic standards covering the con duct expected of them. 2.4.8 Evaluation. Graduate students have a right to periodic evaluations to assess their academic progress, performance, and professional potential. Evaluation of graduate students shall be made only by persons who are qualified to make that evaluation. Written descriptions of unit/program methods of evaluation and the general rationale employed shall be provided to graduate students and the faculty Written evaluations shall be com municated to the graduate student at least once a year, and a copy of such evaluations shall be placed in the graduate student's file. (See also Section 2.5.24) 2.4.8.1 When determination is made that a grad uate student's progress or performance is unsatisfactory, the student shall be noti fied in writing in a timely manner, and a copy of the notice shall be placed in the graduate student's academic file. 2.4.8.2 When a graduate student's status in a program has been determined to be in jeopardy, the graduate student shall be informed in writing in a timely manner, and a copy of the notice shall be placed in the student's academic file. 2.4.9 Dismissals and Withdrawals. Each department/ school and college shall establish criteria for the dismissal or withdrawal of graduate students enrolled in its programs. Such criteria shall be published and given to graduate students at the time they begin their programs. Should a decision to dismiss a graduate student be made, the affect ed student shall be notified in writing in a timely manner. All information regarding the decision is to be held in strict confidence between the stu dent and those faculty and administrators with responsibility for the student on a need to know basis; release may be only with the written con sent of the graduate student involved unless the decision becomes the substance for a grievance procedure, in which case such information shall be released to the grievance committee. All records and information created under this article shall be released only in accordance with the University's published policies governing privacy and release of student records. The same privacy is to be accord- . ed the reasons for a graduate student's temporary or permanent withdrawal from the University Should a decision to dismiss be held in abeyance, pending completion of the stipulated conditions, these conditions must be communicated in writ ing in a timely manner to the student. 2.5 Educational Training of Graduate Students in Teaching Roles 2.5.1 Colleges and departments/schools are responsible for establishing orientation and in-service training programs for all graduate students in teaching roles. Such programs shall include an introduction to course goals, grading criteria and practice, and classroom procedures as well as periodic class- Student Handbook and Resource Guide 65 room visitation. The graduate student in a teach ing role is held responsible for full and active par ticipation in all such programs. 2.5.2 Graduate students who are involved in teaching roles are expected Lo fulfill effectively their assigned responsibilities at a high level of per formance. To gain feedback for monitoring and increasing their teaching effectiveness, such gradu ate students shall use, where applicable, confiden tial instructional rating reports in each course that they teach. These reports shall be submitted to the unit in accordance with the stated policy of the Academic Council. 2.5.2.l The coordinator of each course staffed by graduate students in teaching roles shall submit each semester to the unit adminis trator or to the appropriate unit committee a formal written evaluation of each of the graduate students in teaching roles. After notifying the graduate student, appropriate members of the department/school should visit and observe the student's teaching in the instructional setting, and information from these visits and observations should be used in the evaluation. the privacy of the individual graduate student as well as current federal and state law 3.1.1 Because of respect for the privacy of the individ ual graduate student, record keeping must be per formed only by university personnel whose job responsibilities require record keeping. 3.2 All policies and practices governing access, maintenance, and release of graduate student records shall conform to the University's published guidelines. 3.2.1 No record shall be made, duplicated or retained unless there is a demonstrable need for it which is reasonably related to the basic purposes and necessities of the University 3.2.2 The University shall not make, duplicate, or retain records of a graduate student's religious or politi cal beliefs without the graduate student's knowl edge and consent. 3.2.3 Graduate students shall have the right to inspect any of their own educational records, barring con fidential letters of recommendation, including their official transcript. Students also shall have the right to inspect reports and evaluations of his or her academic performance. 2.5.2.2 The graduate student instructional rating 3.2.4 All policies and practices dealing with the acqui reports (or summaries thereqD, formal written evaluations, and any supplemen tary information shall be placed in a confidential file for use by the student and by faculty members in accordance with 2.5.2.3. This material shall remain on active file until the graduate student's teaching role is terminated, after which a copy of the file becomes the graduate stu dent's personal property upon request. If evaluations or summaries of them are kept beyond Lhe student's tenure at the University, these records should be altered so as to be anonymous. 2.5.2.3 Evaluation material described in 2.5.2.2 may be used in overall evaluations and in determining such matters as renewal of assistantships, teaching assignments, rec ommendations, and the need for further training. 2.5.2.4 An evaluation of teaching shall be given to the graduate student who has a teach ing role at least once each year (See also 24.8) ARTICLE 3 STUDENT RECORDS AT MICHIGAN STATE UNIVERSITY 3.1 Achieving educational goals, providing direction to grad uate students, and extending service to society demand that the University keep records. All policies and prac tices concerning records shall be based on respect for sition and dissemination of information in stu dent records shall be formulated with due regard for the graduate student's right of privacy and access. 3.2.5 All graduate student educational records shall include a notation of the name of the person who supplied the information and the date of its entry, with the exception of central Student Information System records. 3.2.6 Confidential records shall be responsibly handled. Units shall train persons handling such records in appropriate methods of keeping confidential records. 3.2.7 No one outside the faculty or administrative staff of Michigan State University, except as specified by law, may have access to the record of a gradu ate student's offenses against University regula tions without the written permission of the stu dent. 3.2.8 All policies governing the maintenance and the selective release of records and of portions of records shall be made public in an appropriate manner and shall be subject to judicial review as provided in Article 5. 3.2.8.1 These policies and practices shall conform to current federal and state law In addi tion, any changes to the policies shall be made known to the graduate student body through the all-university graduate student governing body 66 SPARTAN LIFE-2006 ARTICLE 4 GRADUATE STUDENT SUPPORT 4.1 Classes of Support 4.1.1 Students receiving support through the University fall primarily into three classes: a. graduate assistants b. University employees c. fellowship, scholarships and/or grant recipients 4.2 Graduate Assistants 4.2.l Graduate assistants are graduate students current ly enrolled in degree programs who are appoirited through established University procedures and according to University policy governing graduate assistantships. Duties assigned to graduate assis tants may include (but not be limited to) class room instruction, student advising, writing super vision, reading of papers and examinations, and research. The responsibilities delegated to a gradu ate assistant must be performed under the super vision of an appropriate faculty member or administrator. 4.2.2 With the participation of graduate student repre sentatives, each unit appointing graduate assis tants shall develop policies and make available current information covering, but not limited to, the following: a. criteria for selecting new graduate assistants b. criteria for renewing and/or continuing gradu- ate assistantships c. stipends (see 424) d. stipend advancement and promotion e. f. procedures for evaluating performance (see tax status of stipends (according to IRS policy) . also 2.5.2-2.5.24) g. length of term of appointment, including con tinuance and renewal of graduate assistant ships h. work load, duties, and vacation schedules i. grievance procedures 4.2.3 By April 15th of each calendar year, units shall advise each graduate assistant in writing of one (or more) of the following: (a) that the assistant ship will be renewed for the following academic year or a portion thereof; (b) that the assistant ship will be renewed provided the assistant is able to meet certain specified conditions; (c) that the assistantship will be renewed provided the unit is able to meet certain specified conditions; ; (d) that Lhe assistantship will not be renewed for the following academic year. If the assistantship is not renewed, the reasons shall be indicated. When citing (c) above, the unit shall include the date the student will be notified about its deci sion to renew the assistantship for the appropriate semester(s). Evaluative judgments about students should be communicated in accordance \):iith guidelines in 2.4.8. See all Sections 2.5.2-2.5.24.) 4.2.4 The Office of the Provost shall establish a campus wide policy for graduate assistant stipends, taking into account (a) the amount of stipend adequate in relation to the current cost of living, (b) the need to be competitive with other universities, and (c) the availability of resources for graduate assis tant stipends. (The Office of the Provost shall con sult with the Dean of The Graduate School and the University Graduate Council on graduate assis tant stipend levels.) 4.2.5 Graduate assistants are entitled to all benefits nor mally accorded to full-time graduate students, except as specified under policies established in accordance with 4.2.7. 4.2.6 All graduate assistants are entitled to such cleri cal-secretarial help and supplies as are commen surate with their assigned responsibilities and the resources of the unit. 4.2.7 The Office of the Provost and the Office of the Vice President for Finance and Operations, in consultation with the Dean of The Graduate School and the University Graduate Council and other appropriate, duly authorized authorities, shall review and publish policies for graduate assistants relating to (a) sick leave, (b) parking privileges, (c) bus privileges, (d) travel off campus, (e) insurance, CO health care and (g) tuition waivers 4.2.8 Within the constraints of their training, experi ence and responsibilities, graduate assistants have a right to the same professional respect as that accorded to regular faculty 4.3 University-Employed Graduate Students 4.3.l The University's student employment office shall publish annually minimum and maximum salaries and hourly wages for University-employed graduate students. This office shall have the authority to approve unit requests for all pay ments above the established maximums. 4.3.2 The University shall not deny a regular employee's fringe benefit solely because the person also is registered as a student. · 4.3.3 University employees who are pursuing graduate study are bound by collective bargaining agree ments or other applicable University personnel policies and agreements. 4.3.4 Employment-related grievances of graduate stu dents employed in non-academic positions should be filed with the employing units under their respective procedures. 4.4 Fellowship, Scholarship and Grant Recipients 4.4.1 A graduate student supported by a fellowship, scholarship, and/or grant shall have a right to such information as (a) the responsibilities and per formance required for retention of support, (b) the privileges and status associated with support, and (c) grievance procedures. Student Handbook and Resource Guide 6 7 4.5 University Policies Relating to Graduate Student Support Recipients 4.5.l Michigan State University and all of its units are Affirmative Action/Equal Opportunity Employers. Therefore, (a) discrimination on the basis of race, color, gender, national origin, political persuasion, sexual orientation, marital status, disability, age, religion, height, weight genetic information, or family status is expressly prohibited; (b) employ ment appointment policies shall be consistent with anti-discrimination policies of Michigan State University 4.5.2 Graduate students shall be informed of all employment policies when a position is tendered. 4.5.3 The University retains the right to demote;sus pend, terminate or otherwise discipline graduate students receiving support through the University for cause and for failure to meet their responsibili ties. The University also retains the right to termi nate a graduate student's participation in an aca demic program, which in turn may terminate the graduate student's assistantship or other support. Graduate students who believe they have a griev ance under this article may utilize the judicial procedures outlined in Article 5. 4.5.3.l In cases where the graduate student con tends that the action of the University may cause irreparable harm, the graduate student may appeal to the appropriate judiciary for an expedited hearing. ARTICLE 5 ADJUDICATION OF CASES INVOLVING GRADUATE STUDENT RIGHTS AND RESPONSIBILITIES 5.1 Judicial Structure 5.1.1 To promote effective functioning of the system of graduate student rights and responsibilities, an appropriate judicial structure and process shall be established for hearing and adjudicating all cases brought by and against graduate students in the following areas: a. Academic Rights and Responsibilities b. Professional Rights and Duties of Graduate Assistants not covered by the Graduate Employees Union collective bargaining contract c. Professional Rights and Duties of other Graduate Students 5.1.2 Department/School Level. Adjudication necessi tated on the department/school level may be han dled informally or, at the request of a party or parties, formally through a department/school hearing board. The hearing board shall be com posed of the unit administrator or designee and equal numbers of faculty and graduate students selected by their respective groups in accordance with the department/school bylaws. If the unit administrator is involved in the case, neither the unit administrator nor the designee may serve on the hearing board. 5.1.3 College Graduate Hearing Board. Each college shall establish a judiciary composed of the chair of the college graduate committee or designee and equal numbers of faculty and graduate students selected by their respective groups in accordance with college bylaws. 5.1.4 University Graduate Judiciary. A judiciary shall be established at the University level composed of the Dean of The Graduate School or designee, who shall serve as chairperson, three elected fac ulty members of the University Graduate Council, and three graduate students chosen by the All University Graduate Student Governing Body 5.1.5 Each hearing board or judiciary shall be chaired by a member who has faculty rank and shall pro vide a suitable number of alternate members cho sen in accordance with the procedures established above. 5.1.6 Term of Office. Hearing board or judiciary mem bers at all levels shall be selected in the fall of the year and shall serve one year. The one-year term shall not preclude reappointment of any member the following year. 5.1.7 Members of a judiciary involved or possessing other conflicts of interest in a case at issue shall be disqualified from sitting on the judiciary for that specific case. a. An approved alternate member from the appropriate faculty or student group will replace such person(s) in accordance with established guidelines. b. Either party (complainant or respondent) may submit to the chair of the hearing board a challenge of judiciary members in instances of alleged conflicts or interest. Such challenges will be arbitrated by the chair in a timely man ner and reported to both parties in writing three (3) class days after rendering a decision. c. Either party may remove a total of two board members, barring the chair, without stated cause. The name(s) of the individual(s) must be transmitted to the chair no later than three (3) days after receiving notification of the board's membership. 5.2 Jurisdiction of Alleged Violations (other than grievances). 5.2.l Except as specified in this document (particularly in Section 5.1), alleged violations of student group regulations, general student regulations or all University policies as they apply to all students (undergraduate, graduate, graduate-professional) will be referred to the appropriate judiciary as outlined in the Academic Freedom for Students at Michigan State University 68 SPARTAN UFE-2006 I 5.3 Redress of Grievances 5.3.1 With respect to allegations of violation(s) by or against a graduate student in the areas cited in Section 5.1, where possible, a grievant is encour aged to seek resolution and redress informally with the appropriate individual(s). 5.3.2 If problems arise in the relationship between instructor and student, both should attempt to resolve them in informal, direct discussions. If the problem remains unresolved, then the unit administrator and/or the Ombudsman should be consulted. If still aggrieved, a student may then submit a formal, written grievance for considera tion by an appropriate hearing board. The formal grievance alleging violations of academic rights must include a proposed remedy which could be implemented by a responsible administrator. 5.3.3 The University undertakes, within the limits of its resources and the limits imposed by due respect for the professional rights of the faculty, to supply an appropriate remedy for legitimate student griev ances that have judicial merit. (See Article 5.4.6). The limits of the University's resources proceed from factors that, while subject to its influence, are not always subject to its control. 5.3.4 To overcome the presumption of good faith in course instructors' and graduate committees' judg ments of performance, grievances concerning aca demic evaluations must demonstrate that an eval uation was based entirely or in part upon factors that are inappropriate or irrelevant to academic performance and applicable professional stan dards. (See Sections 2.2 as well as 2.3.11 and 248.) 5.3.5 Any member of the academic community of Michigan State University may initiate a grievance involving the rights and responsibilities of gradu ate students. Grievances alleging violation of the academic rights of an undergraduate student by a graduate student shall be heard by the unit level judiciaries outlined in the Academic Freedom for Students at Michigan State University. 5.3.6 In submitting a formal grievance to an appropri ate hearing board (see Section 5.3.6.2) alleging vio lation(s) by or against a graduate student in the areas cited in Section 5.1, a grievant must submit a written, signed statement that specifies in suffi cient particularity to justify proceedings the point(s) forming the basis of the grievance, the person(s) and/or unit(s) against whom/which the grievanc~ is filed, and the redress that is sought. 5.3.6.l Grievances must normally be initiated no later than mid-term of the semester fol lowing the one wherein the alleged viola tion occurred (exclusive of summer semester). If the involved instructor or student is absent from the University dur ing that semester, or if other appropriate reasons exist, an exception to this provi sion may be granted by the appropriate Hearing Board. If, before the formal griev- ance procedures are completed, the involved instructor is no longer employed by the University, the grievance process may nevertheless proceed. · 5.3.6.2 Student grievances alleging violation of academic and professional rights must be initiated at the lowest administrative level feasible; normally, the department/school. With the approval of the college dean, departments/schools may waive jurisdic tion and refer grievances to the college hearing board. 5.4 Judicial Procedures 5.4.1 Departments/schools and colleges shall establish hearing board procedures in a manner consistent with this document. A copy of these procedures shall be filed with the Ombudsman and with the Dean of the Graduate School. Departments/ schools and colleges shall review their hearing board procedures every five (5) years. 5.4.2 Procedures for the adjudication of grievances must proceed in a timely manner as defined below 5.4.3 Upon receipt of a request for a formal grievance, 5.4.4 the unit chair/director shall forward a copy of the grievance request within ten (10) class days to the hearing board members and to the person or per - sons party to the matter. In urgent cases in which it is alleged that a regu lation, administrative decision or action threatens immediate and ir.reparable damage to any of the parties involved, the hearing board or judiciary shall expedite the hearing and final disposition of the case. 5.4.5 A hearing board or judiciary is empowered to act on a request to direct an individual or unit to dis continue or postpone an administrative decision or action that threatens immediate and irreparable damage to any of the parties involved pending final disposition of the case. The hearing board or judiciary shall expedite the hearing and final dis position of this urgent case. 5.4.6 A department/school or college hearing board shall review each hearing request for jurisdiction and judicial merit and may then forward a copy of the request to the appropriate individual(s) and invite a written response. After considering all submitted information, the board may: a. Accept the request, in full or in part, and pro ceed to schedule a hearing. b. Reject the request and provide an appropriate explanation. c. Invite all parties to meet with the board for an informal discussion of the issues. Such a dis cussion shall not preclude a later hearing. 5.4.7 Notice of Hearing. At least six (6) class days prior to a formal hearing, both the respondent and the complainant shall be entitled to a written notification of hearing from the appropriate hear- Student Handbook and Resource Guide 69 ing body This notice of hearing shall state: a. The nature of the issues, charges ancl/or con flicts to be heard with sufficient particularity Lo enable both the respondent and the com plainant to prepare their respective cases. b. The time and place of the hearing. c. The body adjudicating the case and the names of the members that make up the body, including the names of all alternate members. d. The names of the respondent and com plainant. e. The name(s) of any potential witnesses. f The name of an advisor (if any) selected by the complainant or respondent. 5.4.8 Either the complainant or the respondent may request, with cause, a postponement prior to the scheduled Lime of a hearing. The hearing board · may grant or deny such a request. 5.4.9 Both the respondent and the complainant shall be expected to appear at the hearing and present their cases to the judiciary a. Should the complainant fail to appear, the judiciary may either postpone the hearing or dismiss the case. b. Should the respondent fail to appear, the judi ciary may either postpone the hearing or, only in unusual circumstances, hear the case in his or her absence. c. The judiciary may accept written statements from a party to the hearing in lieu of a person al appearance, but only in unusual circum stances. Such written statements must be sub mitted to the judiciary at least one (1) day prior to the scheduled hearing. 5.4.10 Hearing boards shall ensure that a collegial atmosphere prevails in grievance hearings. Either party shall have the right Lo be accompanied by an advisor (see definition in Article 8). Permission will be granted to the respondent to be accompa nied by an attorney if there are criminal charges pending. If the respondent is charged with a sex offense, the complainant may also have an attor ney present. 5.4.10.l During the hearing, parties to a grievance shall have an opportunity to state their cases, present evidence, designate wit nesses, ask questions, and present a rebuttal. 5.4.11 The hearing board shall prepare a written report of findings and rationale for the decision and shall forward copies to the parties involved, to the responsible administrator(s), to the Ombudsman, and to the Dean of The Graduate School. The report shall indicate the major elements of evi dence, or lack thereof, which support the hearing board's decision. All recipients are expected to respect the confidentiality of this report. When a hearing board finds that a violation of academic rights has occurred and that redress is possible, it shall direct .the responsible administrator to pro- vi.de redress. The administrator, in consultation with the hearing board, shall implement an appropriate remedy 5.4.12 Appeals. The decision of the original hearing board may be appealed by either party to a griev ance only to the next level hearing board. If the original hearing was by a department/school hearing board, the appeal shall be made to the college hearing board. If the original hearing was by a college hearing board, the appeal should be made to the University Graduate Judiciary 5.4.12.l Appeals must allege either that applicable procedures for adjudicating the case were not followed in the previous hearing or that the findings of the hearing board were not supported by the preponder a:>ice of the evidence. (Presentation of new evidence will normally be inappro priate at an appeal hearing.) 5.4.12.2 All appeals must be written and signed and must specify the alleged defects in the previous adjudication(s) in sufficient particularity to justify further proceed ings. The appeal must also specify the redress that is sought. 5.4.12.3 Appeals must be filed within ten (10) class clays following a notice of a deci sion. The original decision shall be held in abeyance while under appeal. 5.4.12.4 An appellate board (i.e., a college hearing board or the University Graduate Judiciary) shall review each appeal request and may then forward a copy of the request to the appropriate individ ual(s) and invite a written response. After considering all submitted information, the appellate board may: a. decide that sufficient reasons for an appeal do not exist and that the deci sion of the lower hearing body shall stand; b. direct the lower hearing body to rehear the case or to reconsider or clarify its decision; or c. decide that sufficient reasons exist for an appeal and accept the request, in full or in part, and proceed to sched ule an appeal hearing. 5.4.12.4.l Following an appeal hearing, an appellate board may affirm, reverse, or modify the decision of the lower hearing body 5.4.13 Reconsideration. Each judiciary or hearing board shall make provision to allow the parties to a grievance to request reconsideration of a case within sixty (60) days if it is determined that new evidence has arisen. An exception to the time provision may be granted by the appropriate judi ciary or hearing board. 70 SPARTAN LIFE-2006 5.5 Academic Dismissal and Academic Disciplinary Cases 5.5.l A student who receives a penalty grade based upon a charge of academic dishonesty and who is not referred for judicial action may seek a hearing from a department/school hearing board to con test the allegation. In such a hearing, the burden of proof shall rest upon the instructor whose prior assignment of the penalty grade will consti tute a charge of academic dishonesty The hearing board shall proceed in compliance with applica ble University and/or unit academic legislation on the integrity of scholarship, grades, and profes sional standards; and the procedural and appeal provisions of this document shall apply 5.5.2 When sanctions tither than or in addition to a penalty grade are involved, the college hearing board has original jurisdiction, and the University Graduate judiciary has appellate jurisdiction over academic dismissals and disciplinary cases against graduate students relating to academic dishonesty, violations of professional standards, or falsification of admissions or academic records. 5.5.2.1 After hearing a disciplinary case involving academic dismissal, dishonesty, professional standards, or falsification of admission or academic records, the college hearing board shall decide whether action is supported by the preponderance of evidence. If the find ing is that disciplinary action is not war ranted, the graduate student may challenge a penalty grade received in the case through the department/school and college hearing boards. If disciplinary action in addition to any penalty grade which has been assessed is supported by the prepon derance of evidence, the hearing board may select from the following sanctions: a. Sanctions in academic disciplinary cases: 1. Warning. An official written statement expressing disap prova 1 of acts committed. 2. Warning Probation. A proba tion indicating that further violations of regulations will result in more severe discipli nary action. This probation will be imposed for a specific period of time; and provided no further violations have occurred, the graduate student shall be automatically removed from probation when the imposed period expires. This probation may be accom panied by a requirement that restitution be made for University property daai'ages or losses resulting from acts committed, or other require- ments or special conditions as deemed appropriate. 3. Disciplinary Probation. A period of time specified for observing and evaluating a graduate student's conduct, with or without special condi tions, including a written rep rimand, and indicating that (a) further violations while on probation may result in more severe disciplinary action including suspension, or (b) further violation while on pro bation of regulations of similar or greater severity will result in suspension. This probation will be imposed for a specific period of time; and, provided no further violations have occurred, the graduate student shall automatically be removed from probation when the imposed period expires. 4. Suspension. A suspension from the University may be for a specified period of time, in which case the graduate stu dent is eligible to apply for readmission at the end of the stated period of time; or it may be a conditional suspen sion, in which case the gradu ate student must demonstrate that he/she has fulfilled stated conditions prior to applying for readmission. A recommen dation of suspension must be reviewed by the Dean of The Graduate School and the Provost who may affirm the decision or direct other appro priate redress in consultation with the hearing body 5. Other: Other action deemed appropriate to a specific case. b. Sanctions in academic dismissal cases: 1. Academic dismissal does not imply future readmission, nor does it mean that the person is forever barred from enrollment at Michigan State University After a period of at least a year, and usually a minimum of two years, a student dismissed for aca demic reasons may apply for read mission. The applicant must be pre pared to submit evidence indicative of capacity to perform graduate level work. Declarations of good inten tions are not sufficient. Each applica- Student Handbook and Resource Guide 71 ./ tion will be considered on its merits. If the student has attended another institution while on dismissal, an official transcript must be submitted. 6.1.3 At the University level, graduate students shall be selected and shall have voting membership on the University Graduate Council, Academic Council and other such committees as specified by the Bylaws for Academic Governance. 5.6 The University Graduate judiciary is the final hearing body within the judicial structure related to graduate academic rights and responsibilities, in cases which are initiated at the college level. 5.6.1 The University Graduate judiciary shall have avail able to it the full range of decisions provided to hearing boards through this document. In addi tion, the University Graduate judiciary may make whatever recommendations it may consider appro priate to specific cases. When the judiciary finds that a violation of academic rights has occurred and that redress is possible, the judiciary shall direct the responsible administrator to provide redress. The administrator, in consultation with the University Graduate judiciary, shall implement an appropriate remedy ARTICLE 6 ACADEMIC GOVERNANCE 6.1 Graduate students shall participate in academic gover nance at the department/school, college, and University levels. 6.1.1 At the department/school level, graduate student participation in the policy-making process shall include, but not necessarily be limited to, the fol lowing: Graduate curriculum and degree requirements. Graduate financial aids and awards. Graduate admissions criteria. 6.1.1.1 Graduate student representatives shall participate as voting members on depart mental/school committees relating to the policy-making process. 6.1.2 Graduate student representatives shall participate as voting members on all policy-making commit tees at the departmental/school and college levels that are directly concerned with graduate student affairs. 6.1.2.1 The department/school advisory commit tees, or their equivalent, in consultation with graduate student representatives in the unit, shall determine which unit-level committees are directly concerned with graduate student affairs. 6.1.2.2 Each department/school and college shall inform its graduate students in a timely manner of the committee positions that graduate students may hold, the duties and lengths of appointment of said posi tion, the process by which individuals are selected for appointment, and the names of the appointed representatives. ARTICLE 7 PROCEDURE FOR AMENDING AND REVISING THIS DOCUMENT 7.1 Any member of the Michigan State University community may initiate a proposal to amend or revise this document. 7.1.1 A graduate student shall submit a proposal to the all-University graduate student governing body for approval. The all-University graduate student governing body may approve the proposal by a majority vote of the members present. If approved, the proposal, with recommendation for its adoption, shall be submitted to the University Graduate Council through the all-University grad uate student governing body's regular representa tives. 7.1.2 A faculty member shall submit a proposal to the colleges Graduate Committee for its approval. The college Graduate Committee may approve the pro posal by a majority vote of the members present. If approved, the proposal, with a recommendation for its adoption, shall be submitted to the University Graduate Council through the college's regular representative(s). 7.1.3 Any other member of the Michigan State University community (not a graduate student or a regular faculty member) may submit a proposal to The Graduate School for transmission to the University Graduate Council. 7.2 All proposals to amend or revise this document must be approved by both the all-University graduate student governing body and the University Graduate Council by a majority vote of the members present. 7.3 If approved by the University Graduate Council and by the all-University graduate student governing body, the proposal, with recommendations for its approval, shall be submitted to the Academic Council. 7. 4 The Academic Council shall review all amendments and revisions and either approve or reject them in accor dance with the Bylaws for Academic Governance. A pro posed amendment or revision that is rejected by the Academic Council shall be returned to the University Graduate Council and to the all-University graduate stu dent governing body along with a written explanation for the rejection. This explanation may include sugges tions for alteration of the proposal. A proposed amend ment or revision that is approved by the Academic Council shall be forwarded to the President who shall present it to the Board of Trustees according to existing practices of Academic Council for such transmittal. 72 SPARTAN LIFE-2006 7.5 The Board of Trustees shall review all amendments and revisions and may approve the proposal, at which time it shall become operative, or reject the proposal and return it to the Academic Council with an explanation. 7.6 The University community shall be promptly informed of all action taken on proposed amendments and revisions. ARTICLE 8 DEFINITIONS 8.1 Various terms appearing in other articles of this docu ment are defined below. 8.1.1 Academic Disciplinary Case: A case brought against a graduate student accused of academic dishonesty; violation(s) of professional standards, or falsification of admission or academic records (involving sanctions other than or in addition to a penalty grade). 8.1.2 Academic Dishonesty: Refer to General Student Regulation 1.00, Scholarship and Grades. 8.1.3 Administrators: Persons employed, either regular or temporary; full or part time, who manage budgets, direct work units or formulate, evaluate, and/or administer University policy 8.1.4 Advisor: A member of the student body; faculty; or staff of the University chosen by either the complainant or the respondent to assist in the preparation or presentation of a case. 8.1.5 All-University Graduate Student Governing Body: Council of Graduate Students (COGS 8.1.6 Class Day: A day on which classes are held, including a day during Final Exam Week. 8.1.7 Complainant: A member of the University com munity who initiates judicial proceedings. 8.1.8 Faculty: All persons appointed by the University; either regular or temporary; either under the rules of tenure or not, holding the rank of professor, associate professor, assistant professor, or instructor, persons appointed as librarians, or other persons with approved titles in the academic personnel sys tem whose duties involve instructional activities. 8.1.8.1 Regular Faculty: All persons appointed under the rules of tenure and holding the rank of professor, associate professor, assistant professor, or instructor, and per sons appointed as librarians. In addition, the principal administrative officer of each major educational and research unit of the University shall be a member of the "regular faculty" 8.1.9 Falsification of Admission or Academic Records: Refer to General Student Regulation 5.00, Protection of University Functions and Services, as it applies to records that are crea)ed and/or effectively maintained by the Office of the Registrar, the Office of Admissions and Scholarships, or academic units, (e.g. colleges, departments, and schools). 8.1.10 Graduate Student: A graduate student enrolled in a master's, doctoral or educational specialist program. Those students who are enrolled in graduate non-degree programs shall be deemed graduate students. 8.1.11 Graduate-Professional (Medical) Student: A graduate student enrolled in a medical degree pro gram in the College of Human Medicine, College of Osteopathic Medicine, or College of Veterinary Medicine. Those students who are enrolled in graduate-professional non-degree programs shall be deemed graduate-professional students. 8.1.12 Hearing Body: A duly constituted judiciary as outlined in Section 5 above. 8.1.13 Non-Academic Disciplinary Case: A case brought against a student respondent accused of violating a regulation or all-University policy Such a case is heard under Section 4.3 of the Academic Freedom for Students at Michigan State University document. If the allegations are upheld, the respondent is subject to disciplinary sanctions as defined in Section 4.2.4b of that document. 8.1.14 Ombudsman: The university ombudsman is a . senior faculty member who assists members of the MSU community in resolving complaints or concerns confidentially; informally; impartially; and independently 8.1.15 Penalty Grade: A grade assigned to a student by a faculty member based on a charge of academic dishonesty. 8.1.16 Preponderance of the Evidence: That which is more convincing, more credible, and of greater weight. In disciplinary cases, a preponderance of evidence must overcome an appropriate presump tion of innocence. 8.1.17 Professional Standards: Any codes of expected professional conduct must be approved by the academic units, the dean, and, in the case of col lege statements, the Office of the Provost. The pro cedure for the approval by the academic units should include student participation in accordance with Article 6. The dean and the Office of the Provost shall consult with appropriate governance groups before taking action. These codes are to be provided to students at the time of their enroll ment in the program or in a course in the unit. 8.1.18 Respondent: An individual, formal and informal groups, recognized and unrecognized groups, or unit from the University community alleged to be responsible for a situation or conflict or for viola tion of a regulation or policy 8.1.19 Staff: Employees of the University other than those specifically defined in this article. Student Handbook and Resource Guide 73 8.1.20 Student: An individual is considered a student from the time of admission to Michigan State University until graduation, recess, dismissal, sus pension, or withdrawal from the University, or non registration for more than one consecutive term. 8.1.21 Undergraduate: A student enrolled in a bachelor's degree. Those students enrolled in undergraduate non-degree programs shall be deemed undergrad uate students. 8.1.22 University Community: All persons who are students, trustees, administrators, faculty, or staff HISTORY OF APPROVAL ORIGINAL DOCUMENT Academic Council Board of Trustees May 19, 1971 June 18, 1971 COMPLETE REVISION University Graduate Council/COGS Academic Council Board of Trustees Revision effective January 16, 1984 February 28, 1984 July 27, 1984 July 27, 1984 COMPLETE REVISION University Graduate Council Council of Graduate Students Academic Council Board of Trustees Revision effective November 4, 2002 November 17, 2002 February 25, 2003 April 11, 2003 April 11, 2003 MSSR Medical Student Rights and Responsibilities The Medical Student Rights arid Responsibilities, was approved by the MSU Board of Trustees on June 6, 1986 and revised in 2006. This document applies to medical students enrolled in the College of Human Medicine, the College of Osteopathic Medicine, and the College of Veterinary Medicine. The MSRR closely parallels the Graduate Student Rights and Responsibilities, but contains provisions designed for the special circumstances of medical students. Copies of the MSRR are available in the offices of the Deans of the Medical Colleges, the Graduate School, the Office of the Provost, the Office of the Ombudsman, and in 162 Student Services. The document is also printed in the Graduate Student Handbook published by the Council of Graduate Students. 74 SPARTAN LIFE-2006 General Student Regulations Residence Hall Bill of Rights Residence Hall Regulations-Undergraduate Residence Hall Regulations-Graduate University Apartments Community Bill of Rights and Responsibilities Alphabetical Listing of Other Regulations and Policies The University has established several types of rules which govern the conduct of students and organized student groups, and which are described below. UNIVERSITY ORDINANCES: a. Apply to all individuals-students, employees, visitors on campus. b. Final approval by the Board of Trustees. c. Enforced by the Department of Police and Public Safety with the support of students, faculty, and administrative personnel. d. Adjudicated through criminal court proceedings in the same manner as city ordinances or state laws. (Although this book contains only selected ordinances, everyone is expected to comply with all University ordinances, which are available for reference at the Information Desk, Main Library, or al www msu. edu!dig!DOCUMENTS/ordinances. html) GENERAL STUDENT REGULATIONS: a. Apply to the conduct of all registered students and organi zations. b. Final approval by the University president. c. Enforced by all students, faculty, and administrative per sonnel, wiLh support of the Department of Police and Public Safety d. Adjudicated through University judicial procedures. STUDENT GROUP REGULATIONS: a. Apply to those students specified in the regulation. b. Final approval by the Vice President for Student Affairs and Services. c. Enforced by students, faculty; and administrative personnel. d. Adjudicated through University judicial procedures. ADMINISTRATIVE RULINGS: a. Apply to those specified in the ruling. b. Adopted by various offices of the University for implement ing delegated administrative responsibility, usually after consultation wiLh student-faculty advisory committees. c. Enforced by administrative personnel in the respective offices, supported by students and faculty d. AdjudicaLed through administrative action. ALL-UNIVERSITY POLICIES: a. Apply to those specified in the policy b. Final approval by the Board of Trustees for carrying out major University responsibilities. c. Enforced by students, faculty, and administrative personnel. d. Adjudicated through administrative action, University judi cial procedures, or as provided in the policy In general, all-UniversiLy policies and administrative rulings apply only to those individuals registered as students. Some, however, also apply to University employees. Where such is the case, menLion is made of the fact immediately before the text of the policy or ruling. ADDITIONAL REGULATIONS Students are, of course, expected to live in accordance with local, state, and national laws. The enforcement of such laws is the responsibiliLy of the legal and judicial authorities duly established for that purpose. Conduct alleged to have violate both law and University regulations may be handled concur rently through Lhe couns and University disciplinary pro ceedings. The complainant may choose whether to file crimi nal charges and/or an internal judicial complaint. ARRANGEMENT OF THIS SECTION The regulations which follow are arranged so as to list the General Student Regulations, Residence Hall Regulations anc University Apartments Regulations first. All other regulation5 follow, arranged alphabetically by title. Each regulation includes, besides the text, an identification of type; a citatior of approving agencies and date of final approval or most recent amendment; and a cross reference to other regulation on the same topic where applicable. Note: All regulations, policies, administrative rulings and ordinances are subject to change. For the most current inf or mat ion, please consult the Spartan Life web site, www. vps. msu. edu!SpLif e!def a ult. pdf Academic Honesty Academic honesty is cetllral to the educational process and acts of academic dishonesty are serious offenses within the University community Suspension from the University could be the consequence for acts of academic dishonesty Students should be familiar with General Student Regulation 1.00 on Scholarship and Grades (see next page), and with the all-University policy on Integrity of Scholarship and Grades, also printed in Part III of this book. In addition, it is importanL that students clearly understand the specific expecLations of their individual instructors with regard to this important matter. The process for adjudicating cases of academic dishonesty is outlined in Section 2.4 of Academic Freedom for Students al Michigan State University 76 SPARTAN UFE-2006 INTRODUCTION General student regulations shall be those regulations estab lished within the University community (students, trustees, administrators, faculty, and stafO to secure the safety of mem bers of the University community and University facilities, maintain order, and ensure the successful operation of the institution. Such regulations shall apply to all students regardless of class level, place of residence, or group affiliation as well as to all governing bodies, governing groups, living groups, and registered student organizations (5.2.1 Academic Freedom for Students al Michigan State University). The regulations apply to students and student groups while on the land governed by the Board of Trustees of Michigan State University or when students or student groups are engaged in University-sponsored or student group-sponsored (student governing groups and 'registered student organiza tions) activities off campus. The regulations relating to schol arship and grades, University functions and services, and University property, however, apply without reference to where the activity occurs. Because technology is constantly changing teaching, learning, and administrative processes, it is understood that the general principles which govern these regulations should be extended to apply to new and unantic ipated situations. Any member of the University community may file a com plaint involving the alleged violation of these regulations by a student or student group. The University through its internal judicial system shall maintain jurisdiction over these regula tions and conduct hearings in accordance with established University procedures. In the application of the regulations, it is intended that one be held accountable for conduct which fails to meet the standard of what a reasonable and prudent person would or would not have done under similar circumstances. 1.00 PROTECTION OF SCHOLARSHIP AND GRADES The principles of truth and honesty are fundamental to the educational process and the academic integrity of the University; therefore, no student shall: 1.01 claim or submit the academic work of another as one's own. 1.02 procure, provide, accept or use any materials containing questions or answers to any examination or assignment without proper authorization. 1.03 complete or attempt to complete any assignment or examination for another individual without proper authorization. 1.04 allow any examination or assignment to be completed for oneself, in part or in total, by another withou:( prop er authorization. 1.05 alter, tamper with, appropriate, destroy or otherwise interfere with the research, resources, or other academic work of another person. 1.06 fabricate or falsify data or results. (See also: Integrity of Scholarship and Grades.) 2.00 PROTECTION OF INDIVIDUALS Physical security and an environment free of harassment are necessary for individuals if they are to successfully pursue their educational endeavors and fulfill responsibilities; there fore, no student shall: 2.01 cause or threaten physical harm to another, or endanger the physical safety of another. 2.02 continuously or persistently intimidate another individ ual so as to coerce that individual into some action or avoidance of action. 2.03 possess or use any firearms, explosive materials, incen diary device or other dangerous objects or substance without proper University authorization. 2.04 obstruct or disrupt the activities or functions of another individual as protected by law, ordinance, regulation, or policy 2.05 enter or remain in another individual's place of resi dence or work without permission of that individual or without proper authorization. 2.06 possess, use, manufacture, produce, sell, exchange or otherwise distribute any drug prohibited by federal or state laws. 2.07 possess, consume, furnish, manufacLUre, sell, exchange or otherwise distribute any alcoholic beverages except as permitted by state law and University ordinance. (See also: Alcoholic Beverages; Anti-Discrimination Policy and Procedures; Disorderly Assemblages or Conduct; Distribution of Literature; Facilities and Services; Residence Hall Regulations 1.0, 2.0 and 3.0; Residence Hall Room Entry Policy; and Safety) 3.00 PROTECTION OF STUDENT GROUPS The functions of student groups serve to extend and provide support for the learning environment; therefore, no student shall: 3.01 obstruct or disrupt the activities or functions of a group as protected by law, ordinance, regulation, or policy 3.02 continuously or persistently intimidate a group so as to coerce that group into some action or avoidance of action. 3.03 provide false information to a group for the purpose of gaining membership, service, or privilege. Student Handbook and Resource Guide 77 3.04 represent a group falsely or use the resources of a 5.03 alter or forge any University documenr and/or record, group without proper authorization. (See also: All-University Events and Activities; Anti-Discrimi nation Policy and Procediires; Campaigning, Canvassing and Petition Drives; Disorderly Assemblages or Conduct; Distribution of Literature; Facilities and Services; Non-Disciplinary judicial Process; Residence Hall Regulations 1.0, 2.0 and 3.0; and Safety) 4.00 PROTECTION OF PROPERTY It is important that the property of individuals, student groups, and the University be protected if the University and the members of the academic community are to engage in their activities and to effectively discharge their responsibili ties; therefore, no student shall: 4.01 damage, deface, or destroy the property of another per son or the University 4.02 tamper with or misuse University fire or safety equip ment, including, but not necessarily limited to, fire extinguishers, fire hoses, and alarm systems. 4.03 copy, appropriate or use the property of another with out proper authorization. 4.04 remove property or goods from their assigned place without proper authorization or accept or convey prop erty or goods which have been procured without proper authorization. 4.05 use any University facility, equipment, or materials except for their authorized purposes. 4.06 procure, alter, damage, remove, manufacture, or use, any University key card, lock, password, or other security device without proper authorization. 4.07 without proper authorization enter or remain in any University building or designated area which is officially closed according to hours posted or which is restricted for designated purposes or to designated individuals. 4.08 place posters, signs, or handbills except on one's own per - sonal property or in areas authorized by the University (See also: Bicycles-fl!egal Taking; Closing Hours; Distribution of Literature; Facilities and Services; Plant Materials; Residence Regulations 4.0, 60 and 7.0; Residence Hall Room Entry; Signs.) 5.00 PROTECTION OF UNIVERSITY FUNCTIONS AND SERVICES Functions, services, and processes of the University must be protected if the institution is to be effective in discharging its responsibilities; therefore, no student shall: 5.01 provide false information for the purpose of gaining benefit for oneself or others to any office, agency, or individual acting on behalf of the University. 5.02 interfere with the functions and services of the University (for example, including, but not limited to, classes, social, cultural, and athletic events, computing services, registration, housing and food services, gover nance meetings and judicial hearings) such that the function or service is obstructed or disrupted. including identification materials, issued or used by the University. 5.04 allow any University document and/or record, including identification materials, issued by the University for one's own use to be used by another. 5.05 use any University document and/or record for other than its authorized purpose, including identification materials issued to another. 5.06 act as an agent of the University unless authorized to do so. 5.07 fail to present correct identification issued by the University for the student's use when requested to do so by an authorized University agent acting in the per formance of designated job responsibilities or who has reason to believe that the student may be involved in the violation of a regulation. 5.08 without proper authorization, sell or make contracts for purchase or delivery of any commercial merchandise or services for personal profit or gain, or solicit voluntary contributions for organizations. (See also: Campus Bus Policy, Disorderly Assemblages or Conduct; Distribution of Literature; Facilities and Services; Housing Policy; Non-Disciplinary judicial Process; Records; Residence Hall Regulation 6.0; and Student Identification Cards.) -University Committee on Student Affairs, February 19, 1988 -Academic Council, January 17, 1989 -President, to become effective September 1, 1989 Fire Safety It is imperative that students residing in University housing be confident that their neighbors and visitors not engage in acts that will increase the likelihood of fire or loss of life from fire. Setting off explosives (including firecrackers) or setting a fire in University housing, or falsely pulling a fire alarm in residence halls may result in suspension from the University and prosecution under the law: Students should be familiar with General Student Regulation 2.01, 203, and 4.02 and Section 2 of the Residence Hall Regulations--Undergraduate Halls, Owen Graduate Center, and University Apartments Community. The Process for adjudicating alleged violations of these reg ulations is outlined in Article 4 of Academic Freedom for Students at Michigan State University. 78 SPARTAN LIFE-2006 RESIDENCE HALL BILL OF RIGHTS UNDERGRADUATE AND GRADUATE HALLS (Student Group Regulation) Each person, as a resident of Michigan State University resi dence halls, possesses certain individual rights and responsi bilities which must be held in high regard. This document is intended to define minimal expectations of rights and responsibilities of hall residents, in actualizing their freedoms, without placing constraints upon such rights of other resi dents. Each individual has the right to engage in those physi cal, educational, and social pursuits that are a necessary part of his or her university life. However, these rights carry with them a reciprocal responsibility on the part of the individual to insure those same rights for other residents. 1. Primary rights of the individual include: a. The right to read and study free from undue interfer ence in one's room: One of the basic purposes of the University is the dissemination and application of knowledge. Unreasonable noise and other distractions inhibit the exercise of this right. b. The right to sleep, the right to one's personal belong ings, the right to free access to one's room and suite facilities, and the right to a clean environment in which to live: Optimum physical conditions are essential as they support and reinforce and provide for positive conditions in which to learn and live. c. The right for redress of grievances: If the academic and residence hall communities are to function in the most educationally profitable manner the right to initiate actions and referrals for impartial and fair adjudication of grievances is held paramount. In exercising this right, the student further holds the right to be free from fear of intimidation, physical and/or emotional harm, and with out the imposition of sanctions apart from due process. 2. Subordinate rights of the individual are those which should be protected, but which should not infringe upon the reasonable exercise of the primary rights defined above. These subordinate rights include: a. The right to personal privacy: All persons should have freedom from interference with their personal activities, and should be able to maintain privacy for other than academic reasons. b. The right to host visitors: All persons should have the opportunity to maintain personal contacts and friend ships with other persons to fulfill their needs for socialization. Visitors are to respect the above stated rights of hall residents and to adhere to all regulations. Any abuse of these rights is subject to review and action according to the procedures given in Academic Freedom for Students at Michigan State University However, processes of mediation, involving students and hall staff, should also be considered as means for resolving conflicts. Nothing in the Residence Hall Bill of Rights and/or its imple mentation shall deny any individual his or her basic rights guaranteed under the United States Constitution, nor deny other alternatives for redress of grievances that are available under the individual's status as a student and as a citizen of the State of Michigan. RESIDENCE HALL REGULATIONS UNDERGRADUATE HALLS (Student Group, Regulation) ...J ...J <( en :cC> w en a: w a: The following regulations are established to govern the con duct of individuals living and visiting in residence halls. They shall apply to all students regardless of class level, place of residence, or group affiliation when they are in or around any residence hall. nity These rights are best secured through clear statements of each individual's responsibilities. 1.1 No person shall cause or otherwise contribute to unrea sonable noise in residence halls or areas immediately surrounding residence halls. (Unreasonable noise is that which interferes with, or has the potential for interfering with the legitimate rights of others.) 1.2 No person shall interfere with attempts of others to 1.0 INDIVIDUAL RESPONSIBILITIES AND COMMUNITY RIGHTS ; study The Residence Hall Bill of Rights provides a clear statement of each individual's rights within the residence hall commu- 1.3 No person shall interfere with attempts of others to sleep during reasonable and/or posted consideration hours. Student Handbook and Resource Guide 79 1.4 No person shall interfere with the free access of another to and from his/her own room, suite, apartment, work area, or office in a residence hall . 1.5 No person shall play any athletic games in a common area of a residence hall without proper authorization. 1.6 No person shall interfere with the safe or clean environ ment of others. 1.7 No person shall allow an animal, bird, or other pet to enter a residence hall. (Fish and guide dogs are excep tions.) 1.8 No person shall fail to make an effort to discourage another person from violating a regulation and/or to report a violation of which one has knowledge. (See also: General Student Regulation 2.00 and 3.00) 2.0 SAFETY OF THE INDIVIDUAL AND COMMUNITY Fundamental to the protection of the individual is the main tenance of an environment that is physically safe and pre dictable. As members of a group, each individual has a spe cial responsibility to ensure that safety hazards are eliminat ed, fire equipment is maintained, and fire procedures estab lished and followed . 2.1 No person shall create, or help to create, a safety hazard. 2.2 No person shall throw or drop anything out of a resi- dence hall window. 2.3 No person shall possess or use firecrackers, fireworks, firearms, or other dangerous weapons or explosives. (NOTE: Legal weapons must be stored at the Department of Police and Public Safety) 2.4 No person shall possess or use in a residence hall, with out proper authorization, any chemical or other danger ous substance, compound, or container of such sub stances, which may injure, molest, or cause damage. 2.5 No person shall set a fire in residence halls or areas immediately associated with residence halls. 2.6 No person shall falsely report a fire, nor interfere in any way with emergency services or procedures, nor fail to conform to established safety regulations. 2.7 No person shall tamper with fire equipment, nor use such equipment for other than the prevention or -control of fire. (Fire equipment shall include, but not be limited to thermal detectors, fire alarms, fire extinguishers, fire extinguisher boxes, fire hoses, and any other fire-fighting devices.) (See also: General Student Regulation 2.00, 3.00 and 4.00) 3.0 HARASSMENT AND INTIMIDATION To succeed personally and academically, an individual must be able to live free from unnecessary emotional stress caused by others. Physical or emotional harassment will not be toler ated in a residence hall community. 3.1 No person shall harass or abuse any other person. (This shall include, but not be limited to, harassment or abuse based on race, creed, ethnic origin, sex, age, political per- suasion, sexual orientation, or disability.) 3.2 No person shall exhibit behavior which harms or threat ens to harm another person or another person's property. 3.3 No person shall abuse, threaten, or harass any residence hall employee. 3.4 No person shall abuse, threaten, harass, or exhibit behavior that intimidates any complainant, respondent, counsel, witness, or judiciary member prior to, during, and after a judicial hearing. (See also: General Student Regulation 2.00 and 3.00) 4.0 PERSONAL AND COMMUNITY PROPERTY The protection of personal property is important to the well being of the individual. Protection of community property protects the investment all residents make through the pay ment of their room and board. 4.1 No person shall tamper with or borrow without permis sion the personal property of others. 4.2 No person shall, without proper authorization, remove any property from its assigned place in a residence hall. 4.3 No person shall damage, deface, or destroy any property. (See also: General Student Regulation 4.00) 5.0ALCOHOL The residence hall community is part of a larger community, and as such, is not only governed by its own regulations, but by University policies and state law The State of Michigan establishes the age at which alcohol consumption is legal. Furthermore, alcohol may not be consumed on state land, except by special exception of the body governing the land, which in this case is the MSU Board of Trustees. Because the majority of hall residents are under age, the privilege of drinking alcohol is extended only to those of legal age in their private rooms, suites, or apartments. 5.1 No person shall possess open alcoholic beverages within a residence hall, except within the confines of student rooms, suites, or apartments or at social events approved by the Office of the Vice President for Student Affairs and Services. 5.2 No person shall orgap.ize or participate in a student group event where alcohol is consumed but not approved for consumption (e.g., floor party). 5.3 No person shall allow the presence of more than five times the normal occupancy (excludes over or under assignment) in a student room, suite, or apartment where alcohol is being consumed. 5.4 No person shall possess or use a common source of alco hol (e.g., keg, trash can, etc.), nor shall any person partici pate in an event where a common source is present. (See also: General Student Regulation 2.00) 6.0 IDENTIFICATION OF INDIVIDUALS Certain privileges are extended to individuals by virtue of their membership in the residence hall community. In order 80 SPARTAN LIFE-2006 to protect the community's welfare, the integrity of this iden tification must be maintained. 6.1 No person shall permit others to use his or her University identification, including a meal card or room key, for the purpose of improperly gaining access to a residence hall, a residence hall dining room, an RHA or hall sponsored event, or use of RHA or hall equipment. 6.2 No person shall use the University identification of another, including a meal card or room key, for the pur pose of improperly gaining access to a residence hall, a residence hall dining room, or an RHA or hall spon sored event or use of RHA or hall equipment. 6.3 No person shall refuse to provide his or her name and show appropriate identification to a staff member per forming his or her duty, upon request. (See also: General Student Regulation 3.00, 4.00 and 5.00) ZO FOOD SERVICE Meal times should be an opportunity for residents and their visitors to dine in a sociable manner without the fear of inappropriate distractions or interference. The misuse of meal I.D.s or removal of food from the dining room increases the cost of food service for all residents. 7.1 No person shall initiate or otherwise engage in throwing of food, utensils, or other objects in any residence hall dining room or housing facility 7.2 No person shall, without authorization, remove any food or utensils from a residence hall dining room. 7.3 No person shall enter a residence hall dining room without proper authorization. (See also: General Student Regulation 2.00, 4.00 and 500) 8.0 VISITORS All members of the residence hall community have some responsibility to help secure the community's welfare by communicating to visitors the expectations established through these regulations. 8.1 No person shall permit a non-resident visitor to remain in or use the facilities of a residence hall, including one's residence hall room, for more than three continuous days during any given week. 8.2 No person shall fail to take responsibility for his or her visitor. 8.3 No person, if a non-resident, shall be a visitor in any residence hall between the official closing and opening hours without a resident escort. 8.4 No person shall interfere with the entertaining of a visi tor by another, unless the visitor is infringing upon his or her rights. -Residence Halls Association -Associated Students of Michigan State University -Approved on an interim basis by the Vice President for Student Affairs and Services -July 13, 1981 -Amended July 18, 1984 -Amended August 8, 1988 RESIDENCE HALL REGULATIONS- ~"' OWEN GRADUATE CENTER ~ ~ w (Student Group Regulation) a:: The following regulations are established Lo govern the con duct of individuals living and visiting in Owen Graduate Center. They shall apply to all students regardless of class level, place of residence or group affiliation when they are in or around Owen Graduate Center. 1.0 INDIVIDUAL RESPONSIBILITIES AND COMMUNITY RIGHTS The Owen Graduate Center Bill of Rights provides a clear statement of each individual's rights within the hall commu nity These rights are best secured through clear statements of each individual's responsibilities. 1.1 No person shall cause or otherwise contribute to un'rea sonable noise in Owen Graduate Center or areas imme diately surrounding the hall. (Unreasonable noise is that which interferes with, or has the potential for interfering with the legitimate rights of others.) 1.2 No person shall interfere with attempts of others Lo study. 1.3 No person shall interfere with attempts of others tel sleep during reasonable and/or posted consideration hours. 1.4 No person shall interfere with the free access of another to and from his/her room, suite, apartment, work area or office in Owen Graduate Center. 1.5 No person shall play any athletic games in a common area of Owen Graduate Center without proper authori zation. 1.6 No person shall interfere with the safe or clean environ ment of others. 1.7 No person shall allow an animal, bird or other pet to enter Owen Graduate Center. (Non-carnivorous fish and guide dogs are exceptions.) Student Handbook and Resource Guide 81 1.8 No person shall fail to make an effort to discourage another person from violating a regulation ancl/or report a violation of which one has knowledge. (See also: General Student Regulation 2.00 and 3.00.) 2.0 SAFETY OF THE INDIVIDUAL AND COMMUNITY Fundamental to the protection of the individual is the main tenance of an environment that is physically safe and pre dictable. As members of a group, each individual has a spe cial responsibility to insure that safety hazards are eliminat ed, fire equipment is maintained, and fire procedures are established and followed. 2.1 No person shall create, or help to create, a safety hazard. 2.2 No person shall throw or drop anything from a hall window or balcony: 2.3 No person shall possess or use firecrackers, fireworks, fire9-rms or other dangerous weapons or explosives. (NOTE: Legal weapons must be stored at the Department of Public Safety:) 2.4 No person shall possess or use in Owen Graduate Center, without proper authorization, any chemical or other dangerous substance, compound or container of such substances, which may injure, molest or cause damage. 2.5 No person shall set a fire in Owen Graduate Center or areas immediately associated with the hall. 2.6 No person shall falsely report a fire, nor interfere in any way with emergency services or procedures, nor fail to conform to established safety regulations. 2.7 No person shall tamper with fire equipment, nor use such equipment for other than the prevention or control of fire. (Fire equipment shall include, but not be limited to, thermal detectors, fire alarms, fire extinguishers, fire extinguisher boxes, fire hoses and any other fire-fighting devices.) 2.8 No person shall use unauthorized cooking appliances in his or her room, suite, floor study room or other unau thorized hall facilities. (Unauthorized cooking appliances include hot plates, toasters, toaster ovens, rice cookers, woks, crock pots and other electrical devices intended for the preparation, heating or cooking of substantial food items.) (See also: General Student Regulation 2.00, 3.00 and 4.00) 3.0 HARASSMENT AND INTIMIDATION To succeed personally and academically, an individual must be able to live free from unnecessary emotional stress caused by others. Physical or emotional harassment will not be toler ated in Owen Graduate Center. 3.1 No person shall harass or abuse any other person. (This shall include, but not be limited to, harassment or abuse based on race, creed, ethnic or national origin/citizen ship, sex, age, political persuasion, sexual orientation, or disability:) 3.2 No person shall exhibit behavior which harms or threat- ens to harm another person or another person's property: 3.3 No person shall abuse, threaten or harass any hall employee. 3.4 No person shall abuse, threaten, harass or exhibit behav ior that intimidates any complainant, respondent, coun sel, witness or judiciary member prior to, during or after a judicial hearing. (See also: General Student Regulation 2.00 and 3.00) 4.0 PERSONAL AND COMMUNITY PROPERTY The protection of personal property is important to the well being of the individual. Protection of community property protects the investment all residents make through the pay ment of their room and board. 4.1 No person shall tamper with or borrow without permis sion the personal property of others. 4.2 No person shall, without proper authorization, remove any property from its assigned place in Owen Graduate Center. 4.3 No person shall damage, deface or destroy any property: (See also: General Student Regulation 4.00) 5.0ALCOHOL Owen Graduate Center is part of a larger community, and as such, is not only governed by its own regulations, but by University policies and state law The State of Michigan estab lishes the age at which alcohol consumption is legal. Furthermore, alcohol may not be consumed on state land, except by special exception of the body governing the land, which in this case is the MSU Board of Trustees. 5.1 No person shall possess open alcoholic beverages within areas of Owen Graduate Center that are publicly accessi ble (e.g., lobby, cafeteria, serving area, hallways). 5.2 No person shall organize or participate in an unap proved student group event where alcohol is consumed· without obtaining an Owen Graduate Center Alcohol Permit. 5.3 No person shall allow the presence of more than five times the normal occupancy (excludes over and under assignment) in a student room or suite where alcohol is being consumed. (See also: General Student Regulation 2.00) 6.0 IDENTIFICATION OF INDIVIDUALS Certain privileges are extended to individuals by virtue of their residency in Owen Graduate Center. In order to protect the residents' welfare, the integrity of this identification must be maintained. 6.1 No person shall permit others to use his or her University identification, including a meal card or room key, for the purpose of improperly gaining access to Owen Graduate Center facilities, equipment or events. 6.2 No person shall use the University identification of another, including a meal card or room key, for the pur- 82 SPARTAN LIFE-2006 pose of improperly gaining access to Owen Graduate Center facilities, equipment or events. 6.3 No person shall, upon request, refuse to provide his or her n;;ime and show appropriate identification to a staff member performing his or her duty (See also: General Student Regulation 3.00, 4.00 and 500.) 7.0 FOOD SERVICE Meal times should be an opportunity for residents and their visitors to dine in a sociable manner without the fear of inappropriate distractions or interference. 7.1 No person shall initiate or otherwise engage in throwing food, utensils or other objects in Owen Graduate Center Cafeteria or hall facilities. 7.2 No person shall, without authorization, remove any utensils, equipment or condiments from Owen Cafeteria. (See also: General Student Regulation 2.00, 4.00 and 500.) 8.0 VISITORS All residents of Owen Graduate Center have some responsibil ity to help secure the residents' welfare by communicating to visitors the expectations established through these regulations. 8.1 No person shall permit a non-resident visitor to remain in or use the facilities of Owen Graduate Center, includ ing one's room, for more than three continuous days during any given week. 8.2 No person shall fail to take responsibility for his or her visitor. 8.3 No person shall interfere with the entertaining of a visi tor by another, unless the visitor is infringing upon his or her rights. -Owen Graduate Student Association -Associated Students of Michigan State University -Council of Graduate Students -Vice President for Student Affairs and Services -June 6, 1986 UNIVERSITY APARTMENTS COMMUNITY BILL OF RIGHTS AND RESPONSIBILITIES (Student Group Regulation) These rights and responsibilities are established to govern the conduct of all residents and visitors in University Apartments. The student/resident may be held responsible for the actions of his or her spouse, children or visitors, through the Michigan State University judicial system. The community, through its representative body, the Residents Council for University Apartments (RCUA), estab lishes this document. 1. All residents living in University Apartments shall enjoy the right to study and live in an environment free from unreasonable noise and other distractions. (Unreasonable noise is that which interferes with the legitimate rights of others.) 2. All residents shall enjoy the right to live in a safe and clean environment. Responsibilities of each resident to insure this right shall include, but are not limited to, the following: a. Avoid creating or helping to create a safety hazard. (This includes blocking safety tunnels, sidewalks, or entrances with bikes, motorcycles, toys, clothes lines, etc.) b. Avoid possessing or using fireworks on University Apartments property c. Avoid discharging a firearm on University Apartment property I ing spaces provided. e. Keep the area immediately in front of his or her apart ment clean, orderly and free from safety hazards. 3. All residents shall enjoy the right to their personal proper ty, and equal access to all property provided by University Apartments for residents. Responsibilities of each resident to insure this right shall include, but are not limited to the following: a. Avoid tampering with, or borrowing without permis sion, the personal property of another. b. Avoid vandalizing or defacing any University Apartments property (This includes bulletin boards, flower beds, recreational or playground equipment, etc.) 4. All University Apartments residents shall enjoy the right to live free from harassment, intimidation or assault. (This shall include, but not be limited to, written harassment, physical attack, peeping Toms, harassment by telephone, verbal harassment, etc.) 5. The student/resident shall be held responsible for using all reasonable efforts to monitor the actions of his or her spouse, children, or visitors. 6. Suggestions for modification of this document may be presented to the Residents Council for University Apartments, RCUA, at any time. d. Park his or her motor vehicles only in the lined park- (See also: General Student Regulation 2.00, 3.00 and 4.00.) Student Handbook and Resource Guide 83 STUDENT GROUP REGULATIONS, ADMINISTRATIVE RULINGS, ALL-UNIVERSITY POLICIES, AND SELECTED ORDINANCES ,, ACADEMIC POLICIES AND REQUIREMENTS All-University academic requirements and policies that apply to both undergraduate and graduate study are stated in the Academic Programs, www.msu.edu/-ucandc. Students are encouraged Lo consult their academic advisers concerning academic requirements. ACCEPTABLE USE OF COMPUTING SYSTEMS, SOFTWARE AND THE UNIVERSITY DIGITAL NETWORK (Administrative Ruling) I. FOREWORD Access to modern information technology is essential to the pursuit and achievement of excellence across the MSU mis sion of instruction, research, and service outreach. The privi lege of use of computing systems and software, as well as internal and external data networks, is important to all mem bers of the University community The preservation of that privilege for the full community requires that each individual faculty member, staff member, and student comply with insti tutional and external standards for appropriate use. To assist and ensure such compliance, Computing and Technology, with the advice and counsel of the all-University Computing and Communications Systems Advisory Committee, establishes the following administrative ruling, applicable Lo all faculty, staff and students. II. DEFINITIONS A "System Sponsor" is the individual under whose authority a computing system, local network, or external network connec tion is funded. Individual computer systems and local net works may be sponsored by faculty members (e.g., using research grant funds), or by departments, colleges, or other units, in which latter case the unit administrator is the System Sponsor. for the purposes of this ruling, the Director of Academic Computing & Network Services is the System Sponsor for the inter-building MSU digital network and for MSU external network connections, including those Lo BITNET, CICNET, and MERIT and other parts of the national Internet. A "System Manager" is the person who is authorized by a System Sponsor to grant and create user privileges, maintain the system ftlestore, and generally ensure the effective opera- 84 tion of a system. (For example, in the case of UNIX systems, the System Manager typically will be the "superuser" who uses the "root" user ID) In some cases, the System Manager and the System Sponsor may be the same individual. "Facility Staff" are the individuals who are authorized to monitor, manage, or otherwise grant temporary access to computing facilities (such as microcomputer laboratories) in which one or more systems are used on an open access basis by ei ther specific populations of faculty, staff, and students, or the entire campus community A "User" is any individual who uses, logs in, attempts to use, or attempts to log in to a system, whether by direct connec tion or across one or more networks, or who attempts to con nect Lo or traverse a network, whether via hardware, software, or both. The term "User" thus includes System Sponsors, System Managers, and Facility Staff. 111. IMPLICATIONS OF DIVERSITY IN THE INFORMATION TECHNOLOGY ENVIRONMENT 1. The provision and use of computing and networking priv ileges is governed by Michigan State University's Anti Discrimination Policy System Sponsors are responsible for ensuring full compli ance. 1.1 Access. to computing or networking hardware or soft ware is not to be restricted based upon ethnic or national origin. Restrictions predicated on citizenship are in general to be avoided, and must in every case receive prior approval from the Vice Provost for Computing and Technology, wbo will consult with the Office of the University General Counsel in each instance. 2. Because computing systems at MSU serve diverse purpos es and diverse constituencies, System Sponsors are accord ed wide discretion in establishing reasonable and appro priate policies applicable to their systems. (For example, some System Sponsors, to achieve their particular goals, may permit or encourage the playing of computer games. On other systems, System Sponsors may legitimately pro hibit game-playing in order Lo conserve scarce resources.) The effectiveness of such policies depends substantially on their systematic communication to Users, typically at the time usage authorization is first granted by the System Manager or by Facility Staff. 3. Users must expect considerable variation in what consti tutes acceptable use from system to system, and must make reasonable efforts to inform themselves about the particular policies applicable to each system they use. In cases of doubt, the burden of responsibility is on the User SPARTAN LIFE-2006 to inquire concerning the permissibility of an action or use, prior to execution. Questions should be directed in turn to Facility Staff, the System Manager, and the System Sponsor. 4. Even within a single system, it is sometimes appropriate for System Sponsors and/or System Managers to establish different categories of user accounts or ID's, sometimes with different attendant charges or privileges, and to authorize a single user to access accounts or ID's in two or more categories. In such cases, Users must restrict their usage of each account or ID to that appropriate for it. Similar considerations apply when accounts or ID's are held on multiple systems. (Example: a student may have a limited resource account for classwork and an unlimited resource account for research. Unauthorized use of the unlimited resource account to create a competitive advan tage in the classwork is inappropriate and may be con strued as academic dishonesty) 5. Michigan State University utilizes a wide variety of soft ware, with an equally wide range of license and copyright provisions. Users are responsible for informing themselves of, and complying scrupulously with, the license and copyright provisions of the software that they use. 5.1 No software copy is to be made by any User without a prior, good faith determination that such copying is in fact permissible. All Users must respect the legal protection provided by copyright and license to pro grams and data. 5.2 The licenses of certain advanced software tools (e.g., some expert system generators) require that intellectu al products produced with such tools be provided to the licensor. System Sponsors are responsible for ensuring that such requirements are publicized to Users Clppropriately by System Managers and Facility Staff. System Sponsors and Users are jointly responsi ble for ensuring compliance with such requirements. IV. GOOD CITIZENSHIP IN "CYBERSPACE" 1. All Users must respect the privacy and usage privileges of others, both on the MSU campus and at all sites reachable by MSU's external network connections. 1.1 Users shall not intentionally seek information on, obtain copies of, or modify files, other data, or pass words belonging to other Users, whether on the MSU campus or elsewhere, or develop or retain programs for that purpose, without the authorization of the file owner or the Vice Provost for Computing and Technology Reasonable file copying (e.g., in back-ups) and password changes are permitted among the rou tine tasks of System Managers and of appropriately authorized Facility Staff. 1.2 Users shall not represent themselves electronically as others, either on the MSU campus or elsewhere, unless explicitly authorized to do so by those other Users. To be valid, such authorization of one User by another User must not circumvent established, system-sp~cific policies defining eligibility for resource access. 1.3 Users shall not intentionally develop or retain pro grams that harass other Users, either on the MSU campus or elsewhere. 1.4 Users shall not obstruct or disrupt the use of any computing sy?tem or network by another person or entity, either on the MSU campus or elsewhere, whose usage is protected by law, ordinance, regulation, policy, or administrative ruling. 2. All Users must respect the integrity of computing systems and networks, both on the MSU campus and at all sites reachable by MSU's external network connections. 2.1 Users shall not by any means attempt to infiltrate (e.g., gain access without proper authorization) a com puting system or network, either on the MSU campus or elsewhere. 2.2 Users shall not attempt to damage, or alter without proper authorization from the System Sponsor, either the hardware or the software components of a com puting system or network, either on the MSU campus or elsewhere. 3. All Users of MSU's external network connections shall · comply with the evolving '1\cceptable Use" policies estab lished by the external networks' governing bodies. 3.1 The current MERIT policy may be found at http:! /merit. edu!mnl aboutlpolicies-acceptableuse. html. Or please call Libraries, Computing and Technology at (517) 353-0722. 3.2 Academic Computing &: Network Services will pub lish revisions of external networks' '1\cceptable Use" policies, making them available to Users in both print ed and electronic form. 3.3 In cases of doubt, Users bear the burden of responsi bility to inquire concerning the permissibility of exter nal network uses, prior to execution. Such questions should be directed to Academic Computing &: Network Services main office. 4. Computing and networking resources are sometimes in scarce supply Resource contention may variously involve disk space, CPU time, terminal or workstation keyboard access, printer access, plotter access, software access and network bandwidth. Priorities between uses (e.g., instruc tion versus research versus system maintenance) and between Users (e.g., students in different classes) will vary from system to system and according to time of day; week, semester, and year. 4.1 System Sponsors, and by their delegation System Managers and Facility Staff, have broad discretion to set and revise reasonable usage priorities and opera tional policies (such as hours of operation, usage time limits, populations to be served, etc.) They may also take such routine steps (e.g., removing hung jobs, updating system configurations and user defaults, reprioritizing resource-intensive jobs, managing print queues, backing up systems, etc.) as may be reasonably necessary for the operation of their systems or facilities. Student Handbook and Resource Guide 85 4.2 Users are expected to comply fully with the instruc tions of Facility Staff, System Managers, and System Sponsors. In particular, Users will vacate terminals, workstations, or the facility and will surrender other resources (such as printers and software) promptly when asked to do so, both at closing times and when necessary to permit access by others. 4.3 Where possible, Users should be provided systematic means (e.g., through facility, departmental, or college computing advisory committees, or via CCSAC at the All-University level) to advance suggestions and criti cisms concerning the priorities and their implementa tion. Appropriate avenues for complaints concerning services provided by Facility Staff also should be provided. V. ENFORCEMENT AND ADJUDICATION 1. The principal responsibility for investigation of suspected non-compliance with the provisions of this ruling rests with System Sponsors. At their discretion, they may dele gate it to System Managers and/or Facility Staff. 1.1 The investigation of alleged or suspected non- compliance with this ruling is to be conducted with due regard for the rights of all Users, such as the rights to privacy and intellectual property 1.2 System Sponsors may suspend service to Users with out notice when reasonably necessary to the operation or integrity of the system or the networks connected to it; they may also delegate this judgment and authority to System Managers. 1.3 Cessation of service, whether by network disconnec tion or disablement of log-in capabili ty, shall be uti lized in preference to file inspection when remedying or investigating instances of alleged disruption. 1.4 The content of User files is not to be surreptitiously or otherwise examined, nor is the User-generated mes sage content of User network transactions to be moni tored, without the prior written permission of either the User involved or the Vice Provost for Computing and Technology However, System Managers and others charged by them with forwarding misdirected or undeliverable electronic mail and/or delivering print outs and plots may examine such mail or hard-copy to the extent reasonably necessary for such purpose. 2. Subject to the non-discrimination provisions herein, faculty members acting as System Sponsors for computing systems or local networks established with their own research grant funds may change, suspend, or revoke User privileges in the best interests of the research being conducted. 3. When an instance of non-compliance is suspected or dis covered in a computing system or network established by a department, college or other administrative unit, a unit administrator (typically the System Sponsor) shall proceed in accord with Section 5.6.3 of Academic Freedom for Students at Michigan State University. 3.1 System Sponsors may elect to refer the issue to the Vice Provost for Computing and Technology for han dling. They must always do so if systems or networks in multiple campus units have been disrupted or com promised, or if any non-MSU system, network, or party is involved. 3.2 Internal disciplinary action may be appropriate in some cases of non-compliance with this ruling. Relevant General SLUdent Regulations include 105, 106, 202, 2.04, 403, 4.05, 4.06, and 5.02; allegations are adjudicable under Article IV of Academic Freedom for Students at Michigan State University. Disciplinary issues concerning students, faculty, or staff should be discussed with the Vice Provost for Computing and Technology before action is taken, in the interests of consistency of treatment. 3.3 Criminal or civil action against faculty, staff, or stu dents may be appropriate in some instances. Such cases should be discussed with the Vice Provost for Computing and Technology, in the interests of consis tency of treatment. -Network Communications Committee of C.C.S.A.C., -May 29, 1992 -C.C.SAC.,June 8, 1992 -Vice Provost for Computing and Technology, August 4, 1992 ADDRESS CHANGE (Administrative Ruling) The Housing Requirements and Procedures state the follow ing: "Every student is required to report his or her correct local address at the time of registration and to report any change of address thereafter Failure to register the actual address at which he or she is living, or failure to notify the University of a change of address within five class days after the change becomes effective, will be considered as falsifica tion of University records. (Change of off-campus address is made on the web at www.rcg.msu.edu. Change of on-campus address is made in 'Lhe office of the living-unit manager.)" -Vice President for Student Affairs and Services --:January 26, 1984 ADDRESS WITHHOLDING POLICY (Administrative Ruling) Students may, upon request, restrict the release of Directory information. To do so, go to wwwreg.msu.edu. -Office of the Registrar -June 2004 86 SPARTAN UFE-2006 ALCOHOLIC BEVERAGES 1. MSO Ordinance 22.00 .01 The use or possession of alcoholic beverages, includ ing beer and wine, subject to state law; is permissible in housing facilities (rooms, suites, and apartments) assigned by Michigan State University .02 The use or possession of alcoholic beverages is pro hibited in classrooms, lecture halls, laboratories, the libraries, the chapel and within buildings or arenas where athletic events, lectures, and concerts are held. .03 The use of alcoholic beverages is prohibited in all public areas of campus buildings except with respect to events or occasions where such is approved or authorized by the Secretary of the Board of Trustees, pursuant to express criteria which have been prepared by the Secretary and reviewed by the Office of the General Counsel. 2. State Law Michigan Law prohibits, among other things, possession, pur chase, and consumption of alcoholic beverages by persons under 21 years of age. It also prohibits the sale and furnish ing of alcoholic beverages to persons under 21 years of age. There is a potential for legal responsibility when an individ ual, even if unlicensed, furnishes alcoholic beverages to per sons under 21 years of age. If a minor to whom the beverage was furnished subsequently has an accident attributable to the beverage, then the unlicensed furnisher may be found to be legally liable. Also under state law, open or unsealed containers of alcoholic beverages may not be transported in the passenger compart - ment of motor vehicles. Students are encouraged to become familiar with their responsibilities under the State Liquor Control Act, which may be found in the MSU Library 3. East Lansing Ordinances East Lansing ordinances prohibit the possession of any alco holic beverage in an open container or a container with a broken seal in any public place or private area open to the public, except a licensed liquor establishment or elsewhere as provided by ordinance. Partying and tailgating on public property with alcoholic beverages is prohibited within the city's jurisdiction. City ordinance also prohibits the use of any type of false identification to enter a bar or to purchase liquor from a carry-out store and requires liquor establishments to confis cate suspected false identification and turn it over to the Police Department. Zero Tolerance Michigan has a "zero tolerance" policy for drivers under 21, meaning their blood alcohol concentration cannot exceed .02 percent. This means that even one beer is too many Minors who have been consuming, possessing or pur chasing alcohol are subject to arrest resulting in a mis demeanor and a criminal record. Penalties may include fine, community service, suspension of driver's license, and substance abuse screening at the individual's expense. Suspension of the driver's license can occur whether or not the individual was driving at the time of arrest. Repeated offenses result in more severe penalties. Use of fraudulent identification to purchase alcohol is also a misdemeanor and may result in fine, loss of license, and substance abuse screening. Anyone 21 or older who furnishes alcohol to a minor will be fined $1,000 and face up to 60 days in jail. MSU DRUG AND ALCOHOL POLICY (All-University Policy) (Applicable to University employees as well as students) Congress has passed and the President has signed the Drug Free Workplace Act of 1988 and Drug-Free Schools and Communities Act Amendment of 1989. The following is Michigan State University's Drug and Alcohol Policy for employees and students. EMPLOYEES 1 Consistent with State and Federal Law; Michigan State University will maintain a workplace free from the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance. 2 The unlawful manufacture, distribu tion, dispensation, possession or use of controlled substances, illicit drugs and alcohol are prohibited on any property under the control of and governed by the Board of Trustees of Michigan State University, and at any site where work is per formed by individuals on behalf of Michigan State University Pursuant to applicable University procedures governing employee discipline, any employee involved in the unlawful use, sale, manufacturing, dispensing or possession of con trolled substances, illicit drugs and alcohol on University premises or work sites, or working under the influence of such substances, will be subject to disciplinary action up to and including dismissal and referral for prosecution. Students are encouraged to become familiar with their responsibilities under East Lansing Ordinances, which may be obtained at East Lansing City Hall. The employee must notify the University of any criminal drug statute conviction for a violation occurring in the work place no later than five (5) calendar days after such convic- 1 This policy applies to all University employees, including but not limited to: faculty, academic staff, support staff and student employees. 2 Five schedules of controlled substances are defined in the comprehensive Drug Abuse Prevention and Control Act of 1970, 2~. U.S.C. 812. / Student Handbook and Resource Guide 87 ALL-UNIVERSITY EVENTS AND ACTIVITIES (Student Group Regulation) All-University events and activities sponsored on the campus by registered student organizations, living unit organizations, and major governing groups must be calendared through the Student Life Center, 101 Student Services Building. ANIMALS (Ordinance 23.00) .01 No person owning or being responsible for an animal brought upon property governed by the Board shall do so without securing the animal by appropriate use of a leash. .02 No person shall bring any animal into any University building. .03 No person shall bring any animal onto a University bus. .04 No person shall bring any animal into any University area, such as the Beal Botanical Garden or the Horticulture Gardens, posted to prohibit the presence of animals. .05 Exceptions to the above provisions shall include: .051 Animals used to assist persons due to vision and/or hearing impairments .052 Animals brought for treatment to the Veterinary Medical facilities or for University sponsored research .053 Animals being transported and which remain inside a vehicle .054 Animals brought to animal related University spon sored events .055 Animals brought to animal related events sponsored by registered student organizations which have received prior authorization from the Office of the Secretary of the Board of Trustees .056 Animals subject to the control of any police officer during the course of the police officer's duties (See also: Residence Hall Regulation 1.0.) tion. Failure to provide such notice will subject the employee to discipline up to and including dismissal pursuant to appli cable University procedures governing employee discipline. The employee shall notify his/her immediate supervisor, who will report the incident to the Office of Human Resources, Academic Human Resources or Student Employment Office. Michigan State University supports and sponsors programs aimed at the prevention of substance abuse by University employees. The Employee Assistance Program provides pre ventative programs and counseling for employees experienc ing substance-dependency problems. Assistance is available on a voluntary basis. Leaves of absence to obtain treatment may be obtained under the medical leave provision of the appropriate labor contract or policy. STUDENTS Michigan State University's compliance with provisions of the Drug-Free Schools and Communities Act Amendments of · 1989 applying to students is achieved through a comprehen sive alcohol and other drug prevention program which includes policy enforcement, education programs and treat ment services. General Student Regulations 2.06 and 2.07 prohibit the unlaw ful possession, use, or distribution of illicit drugs and alcohol by students on Michigan State University property or as part of any of its activities. These regulations are as follows: 2.06 "No student shall possess, use, manufacture, produce, sell, exchange or otherwise distribute any drug prohib ited by federal or state laws." 2.07 "No student shall possess, consume, furnish, manufac ture, sell, exchange or otherwise distribute any alcoholic beverages except as permitted by state law and University ordinance." Alleged violations of MSU regulations are adjudicated through the MSU student judicial process. Consequences for viola tions may include, but are not limited to, some form of disci plinary probation, required attendance at educational pro grams, referral for assessment and treatment, relocation to a new living environment, and suspension from Michigan State University for sale of illegal drugs or repeated violations of the regulations. In addition, students can expect to be arrest ed and fined for violations of State Law on campus. Michigan State University supports and sponsors programs aimed at the prevention of substance abuse by students. Information about education and treatment services may be obtained from the Olin Health Education Office, Olin Health Center. -President -Provost and Vice President for Academic Affairs -Vice President for Finance and Operations and Treasurer -Vice President for Student Affairs and Services -Board of Trustees, October 12, 1990 88 SPARTAN LIFE-2006 ANTI-DISCRIMINATION POLICY (All-University Policy) (Applicable to University employees as well as students.) ARTICLE I. PURPOSE Michigan State University's scholarly community-building efforts occur within the context of general societal expecta tions, as embodied in the law. The University, consistent with its policies and governing law, promotes institutional diversity and pluralism through mechanisms such as affirmative action, within an over-arching strategy promoting equitable access to opportunity The University's commitment to non discrimination is the foundation for such efforts. This policy states expectations for institutional and individ ual conduct. It applies to all University community members, including faculty, staff, students, registered student organiza tions, student governing bodies, and the University's adminis trative units, and the University's contractors in the execution of their University contracts or engagements 1 , with respect to the following: 1. All educational, employment, cultural, and social activities occurring on the University campus; 2. University-sponsored programs occurring off-campus, including but not limited to cooperative extension, inter collegiate athletics, lifelong education, and any regularly scheduled classes; 3. University housing; and 4. Programs and activities sponsored by student governing bodies, including their constituent groups, and by regis tered student organizations. ARTICLE II. PROHIBITED DISCRIMINATION Unlawful acts of discrimination or harassment are prohibited. In addition, the University community holds itself to certain standards of conduct more stringent than those mandated by law. Thus, even if not illegal, acts are prohibited under this policy if they: 1. Discriminate against any University community member(s) through inappropriate limitation2 of employment opportuni ty3, access to University residential facilities, or participation in educational, athletic, social, cultural, or other University activities on the basis of age, color, gender, disability status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight4 or 2. Harass any University community member(s) on the basis of age, color, gender, gender identity,5 disability status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight. These prohibitions are not intended to abridge University community members' rights of free expression or other civil rights. ARTICLE 111. MEDIATION AND ADJUDICATION Mediation of claims and disputes, through consultation pro vided by offices serving the University, is encouraged6 . Complaints under this policy may be submitted for non disciplinary adjudication according to the provisions of the "Procedures of the Anti-Discrimination judicial Board." Upon its review, the ADJB may recommend that appropriate disci plinary proceedings be initiated, if such has not already occurred. Disciplinary proceedings are governed by the docu ments listed in Appendix A. Excepting the President and the General Counsel, any University community member may be named in a complaint. APPENDIX A The contracts, policy documents, and procedures listed below provide avenues for the consideration of disciplinary com plaints or actions against the various members of the Michigan State University community 'l\cademic Freedom for Students at Michigan State University" "Bylaws of the Medical Staff, Colleges of Human and Osteopathic Medicine: Michigan State University" "MSU Extension Service Continuing Employment Policy and Dismissal Hearing Procedure" · "Dismissal of Tenured Faculty for Cause" "Faculty Grievance Procedure" "General Grievance Procedure for Non-Unionized Employees" "Graduate Student Rights and Responsibilities" "Librarian Personnel Handbook of Policies, Procedures, and Practices: Michigan State University" . "Medical Student Rights and Responsibilities" Michigan State University collective bargaining agreements Personnel Policies and Procedures Manual This policy does not apply to the conduct of a contractor's internal affairs, nor does it apply to the conduct of contractual engagements to which the University is not a party 2 Limitations are inappropriate if they are not directly related to a legitimate University purpose. 3 For purposes of this policy, "employment opportunity" is defined as job access and placement, retention, promotion, professional develop ment, and salary 4 University ordinances, written regulations and policies, and published ADJB decisions approved by the President, provide guidance on the harassing acts prohibited by Section 2 and the discriminatory acts prohibited by Section 2. 5 For the purpose of the harassment clause of Article II, the reference to ''gender identity" prohibits harassment based on (a) any gender-specif ic behavior, appearance or expression of an individual that departs from the harasser's expectations for gender-specific behavior, appearance or expression or (b) any change of gender, completed or in process. 6 Consultation with one or more of the following may be useful: the chairperson, director, or dean of the relevant unit; supervisory support personnel; the Women's Resource Center; the Ombudsman; the Office of Minority Student Affairs; Student Life or Residence Halls staff; Sexual Assault Crisis &: Safety Education; faculty or staff academic advisors; the MSU Counseling Center; and the Faculty Grievance Official. Student Handbook and Resource Guide 89 PROCEDURES OF THE ANTl-DlSCRIMINATION JUDICIAL BOARD Procedural rulings made by the ADJB Coordinator while pre siding over hearings and appeals may be appealed in writing to the President, upon completion of the ADJB proceedings. Article I. Composition and Selection of the Anti Discrimination Judicial Board Article II. Jurisdiction 1. The Anti-Discrimination judicial Board (ADJB) shall con sist of at least fourteen individuals serving staggered terms, and shall include at least two minority personsi, five women, five men, and one person with a disability Membership shall comprise: a. Three junior-status, undergraduate students selected by ASMSU Each student shall serve for a term of two years. b. One graduate student, to serve for a term of two years, selected by the Council of Graduate Students. c. Four members selected by the University Committee on Academic Governance from the tenure system facul ty and job security system specialists. Each such mem ber shall serve for a term of three years. d. Four individuals, to serve for terms of three years, selected by the Vice President for Finance and Operations from a slate comprised of two nominees from each recognized bargaining unit and two nomi nees from the non-unionized support employees. e. Two individuals, to serve for terms of two years, appointed by the President. All selectors shall strive to ensure membership diversity, being cognizant of the factors listed in Article II of the MSU Anti Discrimination Policy Additional Presidential appoint ments shall be made if necessary in any given year to ensure the minimum diversity of membership mandat ed above. When and if necessary, such appointees shall serve for two years. No member of the ADJB shall serve more than two consecu tive terms. All selecting groups and University officers are expected to give due consideration to the necessity for a diverse total membership. 2. Terms on the ADJB shall begin on August 15th. Thereafter, the ADJB shall select one of its members to serve as chair person for the entire year. Vacancies during terms shall be filled in accord with these procedures. The chairperson shall appoint members of hearing panels, as provided herein. 3. The position of '~DJB Coordinator" shall be established, reporting to the President of Michigan State University The ADJB Coordinator shall ensure the provision of appro priate staff support services for the ADJB and generally . facilitate the efficient operation of the group. In addition, at all hearings and appeals, the ADJB Coordinator shall: • preside without vote to ensure consistency and equity in procedure; • provide the legal advice needed by the ADJB; and • draft majority and minority opinions for finalization and approval by the ADJB, at the request of the group's members. 1. The ADJB shall have jurisdiction only over those com plaints filed by and pertaining to members of the University community which allege discrimination as defined in the All-University Policy entitled "MSU Anti Discrimination Policy" 2. A complaint filed with the ADJB must be filed within thirty (30) calendar days of the alleged discrimination. Either the ADJB Coordinator or the full ADJB by majority vote may waive the 30-day time limit for good cause shown. A complaint must simply, concisely and directly specify the time, place, and nature of the alleged discrimi nation, as well as the individual(s), group, or entity alleged to be responsible for the discrimination. The complaint must also contain a short and plain statement of the rem edy sought. 3. The ADJB shall not proceed to consider any claim: (a) for which another procedure for final and binding adjudica tion is provided within the University by contract, unless both contracting parties agree to submit the matter to this ADJB or (b) which, based on the same set of facts, has been submitted for adjudication under the rules of anoth er University procedure. However, when a complaint has been adjudicated under another University procedure, the ADJB may review such findings upon the written request of the complainant, to assure itself that any non disciplinary matters relating to prohibited discrimination were satisfactorily addressed. If, in its judgment, such non disciplinary matters were not adequately addressed, it may accept the complaint for further consideration on the basis of the non-disciplinary charges of discrimination only 4. The ADJB shall have no jurisdiction respecting discipli nary charges against individuals, and no disciplinary sanctions shall be imposed through the procedures set forth herein. Alternative disciplinary channels exist for the consideration of such charges against any member of the University community (See Appendix A.) On the basis of its non-disciplinary proceedings, the ADJB may recom mend that separate, de nova disciplinary proceedings be initiated by relevant administrators for alleged violations of the "MSU Anti-Discrimination Policy" when such actions were known, or reasonably should have been known, to be prohibited by that policy 5. The ADJB shall address all jurisdictional questions by a majority vote of the full Board. Immediate presidential review of jurisdictional decisions may be requested under Article IV by either party to a dispute. Article III. Procedures 1. Initial Filing of a Complaint a. When an individual files a complaint with the ADJB, "Minority" is defined by the Federal Inter-Agency Committee on Education as one who is a member of one of the following groups: a. American Indian or Alaskan Native; b. Asian or Pacific Islander; c. Black (African-American); and d. Hispanic. 90 SPARTAN LIFE-2006 the ADJB Coordinator shall refer the matter in writing to the chairperson of the ADJB, who shall appoint five voting members of a Hearing Panel to be convened and presided over by the ADJB Coordinator. The ADJB Coordinator shall provide a copy of the complaint to the party or parties against whom it is made. b. A contested matter shall be heard without undue delay The hearing and its record shall be closed unless both parties consent Lo an open hearing. The ADJB Coordinator shall give the parties ~easonable notice of the hearing, which notice shall include: 1) A statement of the date, hour, place and nature of the hearing; (a hearing shall not be continued or adjourned except for good cause and in the discre tion of the ADJB Coordinator); 2) A copy of this policy and the general rules of con duct for hearings. c. The complainant is required Lo establish the basis for and produce evidence in support of the complaint. Complainants assume the burden of proof, which must be met by a preponderance of the evidence 1 . d. After the complainant presents his/her case, the respon dent shall present his/her case. Respondent may elect to forego answering a complaint. 1) whether the evidence previously presented provides a reasonable basis for the resulting findings and rec ommended remedies (if any), and 2) whether specified procedural errors were so sub stantial as to effectively deny the appealing party fundamental fairness. c. The ADJB chairperson shall provide written notice to both parties of the scheduled hearing date. d. With the exception of the ADJB Coordinatot~ members of the initial Hearing Panel shall not participate in the appellate hearing or deliberations. An appellate quorum shall be necessary to hear any appeal and shall consist of a majority of those ADJB. members who did not serve on the original hearing Panel. e. Parties may be accompanied by an advisor of their choice, who may provide private counsel Lo the party during an appeal but shall have no voice in the pro ceeding. Advisors must be members of the faculty, staff, or student body of the University Each party shall be responsible for the presentation of his/her own appeal. f. The ADJB shall give each party the opportunity to present an oral argument, based on the record estab lished at the initial hearing, in support of his/her posi tion on appeal. e. Parties may be accompanied by an advisor of their g. The hearing shall be closed unless both parties consent choice, who may provide private counsel to the party during a hearing but shall have no official voice in the proceeding. Advisors must be members of the faculty, staff, or student body of the University Each party shall be responsible for the presentation of his/her own case. Each party shall have the opportunity to present wit nesses, and to question witnesses presented by the other. f. The Hearing Panel shall render a decision in writing, without undue delay, and the ADJB Coordinator shall transmit copies of it promptly to the ADJB chairperson and the parties. The Panel's decision shall address all major questions raised. The recommended relief, if any, shall be tailored to remedy charges which have been substantiated. The decision shall state the name(s) of the prevailing party/ies and the party/ies against whom any complaints have been substantiated. The Panel shall carefully and clearly state its factual findings and the reasoning supporting its decision. 2. Appellate Procedures a. A party may appeal the decision of the Hearing Panel to the full ADJB by filing a written request with a short, written statement in support of the party's position on appeal with the ADJB Coordinator The appeal shall be filed within 14 calendar days of receipt of the Panel's decision, and a copy shall be provided to the opposing party. The opposing party shall have 14 calendar days from receipt of the request in which to submit a writ ten statement in support of its position on appeal. b. Appeals shall be based on the record established at the initial hearing and shall be limited to the following two issues: / to an open hearing. h. The ADJB's review on appeal shall be limited Lo the record established at the initial hearing, the Hearing Panel's decision, the written statements submitted by the parties, and the parties' oral arguments. Findings of fact by the Hearing Panel may not be overturned unless clearly erroneous. i. The ADJB shall render a decision without undue delay The ADJB may affirm or reverse the Hearing Panel's decision in whole or in part and/or remand it to the original Hearing Panel for reconsideration. Recommended relief, if any, shall be tailored Lo remedy those charges which have been substantiated. Article IV. Final Resolution 1. Decisions issued by the ADJB (including those of jurisdic tion) and unappealecl decisions of its Hearing Panels shall be forwarded to the President by the ADJB Coordinator in the form of a recommendation, without undue delay 2. Within 30 calendar clays, the President shall either concur with the decision and direct appropriate action to imple ment it, or for stated cause, shall overrule or modify the decision. When the President overrules or modifies a deci sion, he/she shall provide written reasons to the ADJB and to the parties. Article V. The ADJB's Advisory Function The ADJB shall meet with the ADJB Coordinator regularly (at least once annually and no more than monthly at the discre tion of the Board) to review and consider any policies or practices brought to its attention, which may have con- I.e., that which is more convincing, more credible, and of greater weight than contrary evidence. Student Handbook and Resource Guide 91 tributed to allegations of unlawful discrimination or harass ment. The ADJB may meet with University administrators to obtain information regarding relevant policies and practices. Upon discussion and review, the ADJB may make such advi sory operational recommendations to the President as it deems appropriate. Article VI. Other Provisions 1. Time Limits With the exception of the thirty-day filing deadline in Section II of Article II, all time limits set forth above shall be suspended during regularly scheduled vacations or semester breaks in the University's academic year. Summer semesters shall similarly be excluded from consideration when calculating time limits applicable to complaints brought by students not then enrolled. 2. Regular Reports The ADJB Coordinator shall make annual reports to the President, who shall share them with the Board of Trustees and University community 3. Assistance with Complaints Individuals considering filing complaints with ADJB may obtain advice and procedural assistance through the ADJB coordinator and, as appropriate, the bodies listed in foot note #5 of Article III of the MSU Anti-Discrimination Policy -Approved by the Board of Trustees April 9, 1993 -Revised December 5, 2003 BAD CHECK/RETURNED ACH COLLECTION (Administrative Ruling) General Policy: Each individual is sent written notification that his or her check/ACH has been returned, requesting redemption, either by cash, money order, or certified check, within a period of ten days. 1. Check/ ACH negotiated for the purpose of registering, including payment of holds, tuition, board and room: Immediately upon receipt of the unpaid check/ACH by the University, a financial hold is placed against the student. Written notification is sent to each student indicating that a check/ ACH was returned and requesting the student to redeem the check/ACH or contact the Cashier's Office with in ten (10) business days. The notice also indicates that the student's registration may be cancelled if the check/ ACH is not redeemed by the due date on the notice. A student whose registration has been cancelled may be allowed to reregister during the semester subject to class availability, department approval, and the payment of all outstanding obligations with certifiable funds. A service charge of $70 is assessed unless the student presents a letter from his or her bank stating that the bank made an error. The $70 service charge is comprised of a $20 returned item service charge and a late registration fee of $50. 2. Check/ ACH negotiated for reasons other than registration: Written notification is sent to a person indicating that his or her check/ ACH has been returned. This notice requests redemption of the check/ACH within a period of ten (10) business days by cash, money order, or certified check plus a $20 service charge. a. Non-Student Check/ACH-If there is no response to the notice, a follow-up letter will be mailed allowing fif teen days in which to pay If unpaid by the due date on the notice, the check/ACH is charged back to the department concerned. If the check/ACH amount and service charge totals $25 or more it is sent to Delinquent Receivables to be referred to a collection agency b. Student Check/ACH-Immediately upon receipt of the unpaid check/ACH by the University; a financial hold is placed against the student. If the check and service charge remain unpaid, the account may be turned over to Delinquent Receivables for collection. 3. Check/ ACH negotiated when it appears that the indi vidual has full knowledge that funds were not avail able or the person admits to securing money under false pretenses: a. If the individual or student fails to make restitution as a result of normal follow-up procedures, and it appears that the individual has full knowledge that funds were not available, or the person admits to securing money under false pretenses, the case will be reviewed for possible prosecution. b. Individuals wishing to make restitution on a check/ ACH referred to the Department of Police and Public Safety must make restitution at that office. 4. Bad Check List: a. A student, who has issued three (3) checks and/or ACH's to the University that have been returned within a 12 month period, will be sent written notification that his or her name is being placed on the bad check list. In addition, any student who fails to make restitu tion on any check/ ACH by the deadline on his or her original notification letter will be sent a letter advising that his or her name may be placed on the bad check list if not paid within ten (10) business days. Both let ters also advise him or her that all future payments to the University must be by cash, money order, or certi fied check. A student whose registration has been can celled for nonpayment of a registration check/ACH will be immediately placed on the bad check list. b. Placement on the bad check list may be cause for denying future short term loans. c. A student may request that his or her name be removed from the bad check list one year from the date his or her last returned check/ACH was paid in full by completing a form in the Cashier's Office. 5. Other Sanctions: In addition, the University reserves the right to take one or more of the following actions: a. Refer the student to the Office of Student Affairs and 92 SPARTAN LIFE-2006 Services for disciplinary action. b. Refer past-due unpaid returned checks/ACH and serv ice charge to an external collection agency and report the balance to a credit bureau. c. Bring action against the individual for the amount of a returned check/ ACH not redeemed within 30 days of the date of the notification letter and $250 in costs. In addition, the court could rule that you must also pay the greater of $100 or two times the amount of the returned check/ ACH If you pay the total amount due within 30 days, no civil action will be taken against you. -Vice President for Finance and Operations and Treasurer -January 1, 1975 (Amended 1981, 1982, 1985, 1988, 1989, 1990, 1993, 1994, 1998, 1999, 2000, 2003) BICYCLES If a bicycle is operated, parked or possessed on MSU property, the Department of Police and Public Safety (D.PPS.) reminds you that a bicycle must be registered, bearing a cur - rent and valid permit. 1. Registering. Any bicycle operated or possessed on cam pus must be registered with MSU (no charge to you for a two-year permit) or with the city of Lansing, the city of East Lansing, Lansing Township or Meridian Township. Permits issued by the University are available online at www.DPPS.msu.edu. The bicycle's serial number or a self selected number that has been stamped into the frame of the bicycle (stamping tools available at the Parking Office) must be provided to register the bicycle. Permits must be attached according to the instructions on the back of the permit (to the frame post located below the bicycle seat). 2. Parking. Unattended bicycles must be placed in bicycle racks and locked. Under no circumstances shall bicycles be parked in shrubbery, near building exits or entrances, in vehicle parking areas, or next to poles, posts, trees, hand rails, etc. 3. Impounding. Bicycles not properly parked, not registered, parked unlocked or in disrepair may be tagged for impoundment. If the bicycle is not removed within ten days from tagging, it may be impounded and may be reclaimed Monday-Friday, 8:00 a.m.-4:30 p.m., at D.PPS. upon proof of ownership and payment of the established impound fee. Impounded bicycles will be held at least 30 days, after which, unclaimed bicycles may be transferred to MSU Surplus to be sold. 4. Annual Cleanup. Starting the week after spring semester and during the summer, D.PPS. does an annual bike cleanup. Bikes that are not registered with the department will be impounded whether they are attached to a bicycle rack or not. Impoundment includes bikes that are in dis repair, or attached to meters, signs, railings, etc. Any bike in proper repair that is locked to a bicycle rack and is regis tered with this department or the municipalities noted in paragraph 1, will not be impounded. / required to yield the right of way to pedestrians in marked crosswalks, obey all traffic control signs and devicc:s and keep as far to the right on the roadway as is possible, using bicycle lanes when available. Riding on sidewalks or footpaths, riding more than two abreast or riding against traffic is prohibited. 6. Equipment. Bicycles operated during dusk, darkness or dawn hours shall show a white light to the front and a red light or reflector to the rear. 7. Enforcement and Administration. D.PPS. is responsible for the enforcement and administration of the University Traffic Ordinance, the Michigan Motor Vehicle Code and the bicycle licensing (registering) and control provisions thereof -Board of Trustees -Enacted: September 15, 1964 -Amended: May 21, 1981; December 10, 1994 General bicycle information may be found at the Department of Police and Public Safety CD.PPS.) Website: www.dpps.msu. edu . OR in the Student Parking and Driving Regulations: www. dpps. msu. edulmgtservelregulati.onslsturegs. pdf Detailed information may be found at the Michigan State University ordinance website: www.msu.edu/dig!DOCUMENTS/ ordinances. html CAMPAIGNING, CANVASSING, AND PETITION DRIVES Persons interested in conducting political activities on the University campus should contact the Student Life Center, 101 Student Services Building, for a copy of "Guidelines for Campaigning, Canvassing, and Petition Drives on the Michigan State University Campus." These guidelines contain information regarding the means by which political activities may be conducted on grounds governed by the Michigan State University Board of Trustees. As referred to in the guidelines, "political activities" include: 1. Campaigning-for an issue or a candidate which appears or will appear on a duly constituted ballot for a University, local, state or national election. 2. Petition drives-to place an issue on a duly constituted ballot, to seek a recall, to have a referendum. 3. Canvassing-direct personal contact with individual vot- ers to solicit their political support or opinions. 4. Voter registration. The guidelines contain specific information regarding the fol lowing types of activities: Registration of candidates or speakers, supporting candidates and/or issues; posters and signs; leaflets and handbills; fund-raising; use of University facilities; outdoor events, including use of public address equipment and bullhorns, and parades; voter registration in University residence halls. Specific regulations and ordinances which apply and which are included by reference within the guidelines are listed below All are printed in Part III of this book. S. Operation. State law and local ordinances require that bicycles be operated as if they were motor vehicles. You are Speakers Policy, Outside Signs and Structures (Ordinance 28) Student Handbook and Resource Guide 93 Distribution of Material in Residence Halls University Facilities and Services Residence Hall Space Use Policy Parades, Processions, and Sound Trucks Public Address Equipment Disorderly Assemblages or Conduct (Ordinance 15) CAMPING (Ordinance 13.00) Except in connection with approved University activities which require overnight occupancy at the site of the activity, no person shall camp within the confines of land governed by the Board. "Camping" means the erecting of a tent or shel ter of natural or synthetic material, preparing a sleeping bag or other bedding material for use, parking of a motor vehicle, motor home, or trailer for the apparent purpose of overnight occupancy It shall be a violation of this ordinance to camp without a permit. CAMPUS MAIL SERVICE (All-University Policy) 1. At its May, 1965 meeting, the Board of Trustees reaffirmed that MSU Mail Service is intended only for the distribution on Campus of official University communications and the collection and metering of mail for off-campus mailing. 2. Examples of communication that will be handled are: Notices of faculty meetings or other University department sponsored affairs or programs, communications from one department of the University to another, and memoran dums from one individual to another when pertaining to current University business. Those that cannot be distrib uted are requests for contributions (except Community Charitable Campaign), sales or collections by campus organizations or individuals, church announcements, club announcements, notices of political or organizational meet ings. except meeting of learned and professional societies. 1 -Board of Trustees -May, 1965 (NOTE: Student organizations having questions regarding the Campus Mail Service should call the University Stores Manager at 355-1700.) CLOSING HOURS IN UNIVERSITY RESIDENCES (Student Group Regulation) CLOSING HOURS: a. All residence halls will be closed at the following hours: 12 midnight-6 a.m. seven days a week. SECURITY PROCEDURES: a. University Housing, Residence Halls Association, and Vice President for Student Affairs and Services personnel shall establish guidelines for security in residence halls in accordance with this policy b. Each residence hall shall establish internal security proce dures consistent with the guidelines of 2.a. above, which reflect unique differences in the needs and desires of the residents of each hall , and differences in the physical design and construction of each hall. -Residence Halls Associations -Associated Students of Michigan State University -Vice President for Student Affairs and Services -June 16, 1972 ARRIVAL AND ABSENCES a. Registration Week Students are required to sign in, in person, upon arriving at their designated residence hall during registration week b. Absences All students are encouraged to inform their Mentor (Resident Assistant) of prolonged absences of more than 24 hours so they may be reached in case of an emergency -Residence Halls Associations -Associated Students of Michigan State University -Vice President for Student Affairs and Services -February 7, 1973 (See also: General Student Regulation 400.) CODE OF TEACHING RESPONSIBILITY Satisfaction of teaching responsibilities by instructional staff members (herein referred to as instructors) is essential to the successful functioning of a university This University con ceives these responsibilities to be so important that perform ance by instructors in meeting the provisions of this Code shall be taken into consideration in determining salary increases, tenure, and promotion. 1. Course content: Instructors shall be responsible for ensuring that the content of the courses they teach is con sistent with the course descriptions approved by the University Committee on Curriculum and the Academic Council. Instructors shall direct class activities toward the fulfillment of course objectives and shall evaluate student performance in a manner consistent with these objectives. 2. Course syllabi: Instructors shall be responsible for dis tributing a course syllabus (either in print or electronic form) at the beginning of the semester. The syllabus shall minimally include: Private Express Statues (Vol. 39 Federal Register) pp. 33211-13. Sect. 310.3(b) does not permit the Campus Mail Services to receive and/or carry letters (1) which do not relate to the current business of University, e.g., personal letters of the University's officers and employees, (2) exchanged between non-University agencies, or (3) exchanged between students. 94 SPARTAN LIFE-2006 (a) instructional objectives; (b) instructor contact information and office hours; (c) grading criteria and methods used to determine final course grades; (d) date of the final examination and tentative dates of required assignments, quizzes, and tests, if applicable; (e) attendance policy, if different from the University attendance policy and especially when that atten dance policy affects student grades; and CO required and recommended course materials to be purchased, including textbooks and supplies. 3. Student Assessment and Final Grades: Instructors shall be responsible for informing students, in a timely manner so as to enhance learning, of the grading criteria and meth ods used to determine grades on individual assignments. Instructors shall be responsible for assessing a student's per formance based on announced criteria and on standards of academic achievement. Instructors shall submit final course grades in accordance with University deadlines. 4. Testing Documents: Instructors shall be responsible for returning a students student answers to quizzes, tests, and examinations with such promptness to enhance the learn ing experience. Instructors shall retain final examination answers for at least one semester to allow students Lo review or to retrieve them. All testing questions (whether on quizzes, tests, or mid-semester or final examinations) are an integral part of course materials, and the decision whether to allow students to retain them is left to the dis cretion of the instructor. 5. Term Papers and Comparable Projects: Instructors shall be responsible for returning to students student term papers and other comparable projects with sufficient promptness to enhance the learning experience. Term papers and other comparable projects are the property of students who prepare them. Instructors shall retain such unclaimed course work for at least one semester to allow students to retrieve such work. Instructors have a right to retain a copy of student course work for their own files. 6. Class Meetings: Instructors shall be responsible for meeting their classes regularly and at scheduled times. To allow units to take appropriate action, instructors shall notify their units if they are to be absent and have not made suitable arrangements regarding their classes. 7 Applicability of the Code of Teaching Responsibility to Student Assistants: Instructors of courses in which assistants are authorized to perform teaching, grading, or other instructional functions shall be responsible for acquainting such individuals with the provisions of this Code and for monitoring their compliance. 8. Instructor Accessibility to Students: Instructors shall be responsible for being accessible to students outside of class time and therefore shall schedule and keep office hours for student conferences. Office hours should be scheduled at times convenient to both students and instructors with the additional option of mutually convenient prearranged appointments for students whose schedules conflict ,with announced office hours. Each teaching unit shall deter mine the minimum number of office hours for instructors in that unit. Instructors who serve as academic advisors also shall be responsible for maintaining appropriate office hours before and during enrollment periods. In addition to office hours, instructor accessibility through e-mail and other means is encouraged. 9. Commercialization of Course Notes and Materials: The University prohibits students from commercializing their notes of lectures and University-provided class mate rials without the written consent of the instructor. Instructors may allow commercialization by including permission in the course syllabus or other written statement distributed to all students in the class. HEARING PROCEDURES 1. Students may register complaints regarding an instructor's failure to comply with the provisions of the Code of Teaching Responsibility directly with that instructor. 2. Students may also take complaints directly to teaching units' chief administrators or their designates.* If those persons are unable to resolve matters to the student's sat isfaction, they are obligated to transmit written complaints to unit committees charged with hearing such complaints. A copy of any complaint transmitted shall be sent to the instructor. A written report of the action or recommenda tion of such groups will be forwarded to the student and to the instructor, normally within ten working days of the receipt of the complaint. 3. Complaints coming to the University Ombudsman* will be reported, in writing, to chief administrators of the teaching units involved when in the Ombudsman's opinion a hearing appears necessary It will be the responsibility of chief administrators or their designates to inform the instructor and to refer such unresolved complaints to the unit committees charged with hearing such complaints. A written report of the action or recommendation of such groups will be forwarded Lo the University Ombudsman, to the student, and to the instructor, normally within ten working days of the receipt of the complaint. 4. Students wishing to appeal a teaching unit action or rec ommendation may do so as outlined in Academic Freedom for Students at Michigan State University, Graduate Student Rights and Responsibilities, or Medical Student Rights and Responsibilities. *Such complaints must normally be initiated no later than the mid dle of the semester following the one wherein alleged violations occurred. Exceptions shall be made in cases where the involved instructor or student is absent from the University during the semester following the one wherein alleged violations occurred. History of Approval Original Document: -Academic Council, November 4, 1969 -Academic Senate, November 19, 1969 Revisions -Academic Council, May 19, 1976 -Academic Council, February 27, 1996 -Academic Council, April 19, 2005 Student Handbook and Resource Guide 95 CONFLICT OF INTEREST IN EDUCATIONAL RESPONSIBILITIES RESULTING FROM CONSENSUAL AMOROUS OR SEXUAL 2 RELATIONSHIPS 1 • (All-University Policy) An amorous or sexual relationship between a student and a faculty member, a graduate teaching assistant or another University employee who has 'educational responsibility for that student may impair or undermine the ongoing trust needed for effective teaching, learning and professional devel opment. Because of the faculty member, graduate assistant or other employee's authority or power over the student, inher ently conflicting interests and perceptions of unfair advantage arise when a faculty member, graduate teaching assistant or other employee assumes or maintains educational responsi bility for a student with whom the faculty member, graduate teaching assistant or other employee has engaged in amorous or sexual relations. It is, therefore, the policy of Michigan State University that each faculty member, gradvate teaching assistant and other University employee who has educational responsibilities for students shall not assume or maintain educational responsi bility for a student with whom the faculty member, graduate teaching assistant or other employee has engaged in amorous or sexual relations, even if such relations were consensual. Whether such amorous or sexual relationships predate the assumption of educational responsibility for the student, or arise out of the educational relationship, the faculty member, graduate teaching assistant or other employee shall immedi ately disclose the amorous or sexual relationship to the rele vant unit administrator, who shall promptly arrange other oversight for the student. In unusual circumstances, the achievement of the affected stu dent's academic requirements may necessitate continued over sight of the affected student by the faculty member, graduate teaching assistant or other University employee who has engaged in amorous or sexual relations with that student. In such circumstances the unit administrator shall, therefore, have authority, after consulting the affected student, to permit the continued oversight of the affected student by the faculty member, graduate teaching assistant or other University employee, provided that the faculty member, graduate teaching assistant or other University employee shall not grade or oth erwise evaluate, or participate in the grading or other evalua tion of, the work of the affected student, and that the alterna tive arrangements for grading or evaluating the affected stu dent's work treat the student comparably to other students. -Academic Council -April 23, 1996 -Board of Trustees -November 8, 1996 DISORDERLY ASSEMBLAGES OR CONDUCT (Ordinance 15.00) .01 No person shall, without authorization, assemble together anywhere on the campus for the purpose of creating any excessive noise or disturbance, riot, raid, or disruption, or assemble in a manner which obstructs the free move ment of persons about the campus or the free and nor mal use of University buildings and facilities, or prevents or obstructs the normal operations of the University. .02 No person shall disrupt the normal operation of any properly authorized class, laboratory, seminar, examina tion, field trip or o_ther educational activity of the University. .03 No person shall disrupt the normal use of any campus building or area which has been assigned or scheduled by appropriate means for educational or extracurricular activities. Included within, but not limited to the forego ing, is the use of appropriate buildings or areas for dra matic or musical presentations, lectures, athletic events, military exercises, orientation meetings, registration, com mencement ceremonies, and placement activities. .04 No person shall use public address equipment, bullhorns, or other methods of sound amplification anywhere upon the campus except through written permit by the Secretary of the Board of Trustees. .05 No person shall disrupt the normal activity or molest the property of any person, firm or agency while that person, firm or agency is carrying out service, activity or agree ment for or with the University. .06 No unauthorized person shall enter upon the playing area of any athletic contest or exhibition while said con test or exhibition is in progress. .07 No person shall project or drop any object which could cause injury, damage or interference in the spectator or playing area during any athletic contest or exhibition. .08 No person shall enter or attempt to enter into any dance or social, athletic, theatrical or other public event without a ticket of admission to such event when such tickets are required, or enter or attempt to enter contrary to any established rules or qualifications for eligibility for atten dance at such events as provided by the sponsors. No person ineligible to attend such events shall loiter about the premises where such an event is being held. .09 No person shall enter any steam tunnel, mechanical room or boiler room unless required to do so in the proper performance of assigned University duties. .10 No person shall make, or continue, cause or permit to be made, orally or by use of any device, any unnecessary noise disturbance. Noncommercial public speaking and public assembly activities conducted on any public space or public right of way shall be exempt from this section, except as otherwise provided herein. The Board of Trustees approved this policy statement on November 8, 1996. The Board of Trustees adopted a subsequent motion which emphasized the view of the Board that consensual amorous or sexual relations between faculty and students are discouraged. 2 Other relevant policies include "Supervision of Academic Work by Relatives" and "Conflict of Interest in Employment" 96 SPARTAN LIFE-2006 The following acts, and the causing thereof, are hereby declared to be violations of this section: Sbund Production and Reproduction System. The playing, using or operating, or permitting the playing, using or operating, of any television or radio receiving set, musical instrument, or other machine or device for producing, reproducing or amplifying sound, in such a manner as to create a noise disturbance, or at any time with a louder volume than is reasonably necessary for convenient hearing for the person(s) present in the room, vehicle or other place in which such instrument, machine, set or device is operated and who are voluntary listeners thereto. The operation of any such television or radio receiv ing set, instrument, machine or device between 11:00 p.m. and 7:00 a.m. of the following day in such a manner as to be plainly audible at a distance of seventy-five feet from the building, structure, vehicle or other place in which it is locat ed shall be prima facie evidence of a violation of this section. This subsection shall not apply to noncommercial speech. -Board of Trustees -December 10, 1994 (See also: Student Disorderly Conduct Policy, MSU) The above procedures are to protect all the occupants of the halls from m:;iss distribution of material that is generaJly not of interest to the majority of the occupants; to protect the privacy of the individual; and to facilitate a method of circu lation which is feasible and effective. 2. Free-will, pick-up distribution Mass distribution of material, on a free-will, pick-up basis, may be accomplished in the University residence halls at the designated distribution center. Any University or student group or organization may distribute at this center, provided the name of the individual or individuals responsible for the material appears on the item to be distributed. If the organi zation or group is registered or h:;is obtained a charter, the name of the organization shall appear on the material. This material may be removed after three days of exposure. Any petitioning or leafleting within the halls which requires the use of hall space requires the permission of that hall government, manager, and complex director. Halls which have no organized, functioning government refer jurisdic tion to RHA, the University Housing Associate Director, and the area coordinator. 3. Door-to-door distribution There shall be no door-to-door distribution of any nature. DISTRIBUTION OF LITERATURE 4. Commercial distribution The right of students to express opinions and communicate ideas in writing is viewed by the University as fundamental, subject to regulation only with regard to the manner of dis tribution, and the identification of the author. For this reason, the over-riding principles governing student publications are contained in the document codifying student rights and responsibilities, Academic Freedom for Students at Michigan State University, specifically in Article 6, entitled "Independent and University-supported Student Publications." DISTRIBUTION OF MATERIAL IN RESIDENCE HALLS (Student Group Regulation) 1. Mailbox distribution Material may be placed in University residence hall mail boxes provided it qualifies as one of the following: a. U.S. mail. 1 b. Campus mail with student's name and room number. c. Material from complex directors, Department of Residence Life, area directors, residence hall managers, hall government or Residence Halls Association (RHA). d. Registered student organizations, living unit organiza tions, major governing groups and ASMSU if the mate rial carries the student's name and room number. RHA is excepted from this provision. e. Material presented to the desk receptionist if the mate rial has the student's name and room number. (This is to be understood as communication between individu als, not mass distribution.) ,I No advertising for commercial and/or non-University interests shall be permitted, other than regular United States mail fully addressed with the student's name and room number. 5. Bulletin boards a. All notices and publicity for recognized and authorized student organizations (registered student organizations, living unit organizations, major governing groups, and ASMSU) to be posted in residence halls shall be cleared through the Department of Residence life, G-64 Wilson Hall. b. All other notices or publicity shall be cleared by the complex director. A blanket approval may be issued by the Director of University Housing or the Department of Residence Life. c. No advertising for commercial interests will be permitted. d. Size of notices and publicity shall not exceed 12 inches x 18 inches. e. Each individual residence hall shall have final authority to make exceptions in regard to its policy of bulletin board maintenance. 6. Violation of this policy a. Any student in a University residence hall who does not comply with this policy will be referred to the stu dent's complex director. The staff member may refer the student to the hall judiciary if deemed necessary. b. Any other student will be referred to the Office of the Vice President for Student Affairs and Services. c. Any individual outside the University community who does not comply with this policy will be referred to the proper authorities. 1 U.S. postal regulations entitle incumbent U.S. senators and representatives to send first class mail to their constituents without full names and addresses. Accordingly, such mail delivered to residence halls will be distributed to residents' mail boxes. Student Handbook and Resource Guide 97 7. Revisions Any revision of any part of this policy must be approved by Residence Halls Association, the Department of Residence Life, the Department of University Housing, and the University Committee on Student Affairs. -Residence Halls Association -Department of Residence Life -Dept. of University Housing -University Committee on Student Affairs -Vice President for Student Affairs and Services -May, 1965; Revised February 27, 1973; July 22, 1983 (See also: General Student Regulation 2.00, 3.00, 4.00 and 5.00) EXAMINATIONS (Ordinance 17.00) 01 No person shall procure in any unauthorized manner any examination question or answer related to any course of study offered at Michigan State University, regardless of the form or format in which such question or answer may originally have been maintained. .02 No person shall furnish to any unauthorized person any examination question or answer related to any course of study offered at Michigan State University, regardless of the form or format in which such question or answer may originally have been maintained. 03 The unauthorized possession of any of the aforesaid examination documents shall be considered prima facie evidence of an attempt to violate the provisions of this section. FACILITIES AND SERVICES, UNIVERSITY I. ALL-UNIVERSITY POLICY FOR USE OF MICHIGAN STATE UNIVERSITY FACILITIES AND SERVICES Exclusive of Residence Halls, Food Stores and Kellogg Center, by Students; and for Revenue-Producing Projects of Students (Student Group Regulation) a. Use of Facilities and Services 1) All qualified registered student organizations, living unit organizations, major governing groups, Council of Graduate Students (COGS), and Associated Students of Michigan State University (ASMSU) are to be allowed to use University facilities and services. These activities and their time, place, and manner must be scheduled according to University policies and procedures. The activity for which a facility is requested cannot physi cally conflict with other previously scheduled events or interfere with basic ongoing facility requirements. 2) All events and meetings held on University property or in University facilities which are not "for members only" shall be deemed public meetings open to the University community and any member of that com munity shall be admitted without discrimination as to race, creed, ethnic origin, age, political persuasion, mar tial status, disability status, sex, or sexual orientation. Meetings and events which are "for members only" must be so designated when facilities are requested. In addition, the organization must have a record of the individual members prior to requesting facilities and may invite only the pre-determined membership to the meeting or event. 3) Security measures for public meetings shall be routine ly cleared through and approved by the Department of Police and Public Safety Should security procedures, as determined by the Department of Police and Public Safety, result in more than routine security costs, the additional costs shall be assumed by the group spon soring the event. In the event that the sponsoring group contests the ruling of the Department of Police and Public Safety as requiring excessive precautions, the group may appeal the ruling under Article IV of Academic Freedom for Students at Michigan State University. b. Revenue-Producing Projects 1) For the purposes of this policy, all activities involving the collection of money by student groups are defined as revenue-producing projects. Revenue-producing projects include the selling of printed materials, politi cal materials, student-produced goods, student provided services, the selling of tickets and/or charging admission to public activities or events, the soliciting of voluntary contributions, and the selling of other goods and services. 2) No revenue-producing event held on campus or in University facilities may directly benefit financially the individual officers and/or members. Any exceptions to this must be approved through the Student Affairs and Services Division. 3) Only registered student organizations, living unit organizations, major governing groups, COGS, and ASMSU may conduct revenue-producing projects on campus. 4) Registered student organizations sponsoring revenue producing events on the campus or in University facili ties must have a University financial account and all revenues and expenditures of the revenue-producing event must go through this account unless the rev enues are under $50 per day The University, through the Student Affairs and Services Division, reserves the right to review and audit this account. 5) All revenue-producing projects must be registered with the Student Affairs and Services Division except: a) Revenue-producing projects in .which only the membership of the sponsoring registered student organization or living unit organization is solicited. b) Sales of student and University publications. (This shall be in accordance with the guidelines estab lished in Academic Freedom for Students at Michigan State University.) 98 SPARTAN LIFE-2006 6) The following guidelines are established and apply to all revenue-producing projects conducted on campus: a) The date, location, and a brief description of the revenue-producing project must accompany the registration which must be signed by the sponsor ing organization's advisor and presiding officer. These signatures will indicate the sponsoring orga nization's approval of said project. b) The sponsoring organization assumes all responsi bility for conducting a revenue-producing project in compliance with the ordinances, written policies, and regulations of Michigan State University c) The establishment of booths and/or door-to-door solicitation for the purpose of selling literature, publications, goods and services, and tickets is pro hibited in any classroom building. An exception to this shall be made for those events held in class room buildings which require a ticket or admission charge for admittance or solicit a voluntary contri bution. In these instances, the sale of tickets or the collection of the admission charge, or the solicita tion of the voluntary contribution may take place at the approximate time of the event and in the area of the classroom building designated for the everit. d) The establishment of booths and/or tables for sell ing literature, publications, permitted goods and services, and tickets, and the solicitation of volun tary contributions is permitted in the main con course of the MSU Union and in the lobby of the International Center. e) Revenue-producing projects conducted on campus, outside of campus buildings, may not interfere with the use of streets, sidewalks, and building entrances or classes, and other organized educational activities. I) Organizations may be required to pay a standard service charge only for any additional University services that might be required because of the revenue-producing project. There may also be a rental charge for the use of some facilities. The deci sion to assess such charges may not be based on the method of collection of revenues, the purpose of the revenue-producing project, or the nature and/or composition of the sponsoring group. -Associated Students of Michigan State University -Council of Graduate Students -University Committee on Student Affairs -Vice President for Student Affairs and Services -May 17, 1971, Revised June 6, 1986 2. USE OF SPACE IN RESIDENCE HALLS (Student Group Regulation) Residence halls at Michigan State University have been designed to include multipurpose space for academic, social, cultural, governmental, and recreational programs. Residence hall space is primarily for the use and benefit of those stu dents who reside in residence halls during a regular acaflemic semester (which is defined as the first day of hall opening through hall closing for that semester). For this reason, the rec ognized governing body of a hall or its authorized representa- tive, the ·manager, and hall director are responsible for the granting of permission to use space in that hall. (The manager and hall director will assume all responsibility if a student government does not exist in a given hall.) Thest: three groups should not become simply a booking agent, but should recog nize that through their responsibility for reserving hall space they can provide hall residents with opportunities for an expanded range of experiences and involvement. This respon sibility includes both educational and financial considerations which extend beyond the mechanics of booking rooms. Furthermore, this responsibility must include a concern for the safety and security of the residents and the hall. a. General Guidelines for Space Use 1) Initial contact for the approval and booking process for use of classrooms, kivas, lounges, conference rooms, dining rooms, and similar space, outside of regularly scheduled day and evening classes within a particular hall is initiated by contacting one of the three groups necessary for approval-the hall director, the hall manager, or the hall student government. In this initial contact the steps in the approval and booking process specific to the particular hall will be explained. 2) The hall student government, hall director, and hall manager shall develop and have available copies of its specific policy for use of space within that particular hall. It shall include: a) procedures for obtaining approval and registration for use of space. b) the means and procedures for covering labor, set-up and clean-up costs; the method of financing; the collection of deposits, if applicable; and the assess ment of damage charges to the person and/or the group making the booking. c) a list of groups that have automatic approval to book specific facilities for meetings through the manager's office for the purpose of making booking regularly scheduled meetings more expedient. These groups could include academic groups locat ed within the hall, residential colleges within the hall, hall governments, advisory staff, management and possibly other groups as appropriate. d) a list of the facilities in the hall which are avai.lable and any limitations on the use of each facility which are appropriate including fire safety limitations. e) a list of the specific groups in a given hall that qualify as "within-hall groups" as defined in Section 2. b. I) a statement about "other groups'' as defined in Section 2.b. of this policy This statement will allow for an individual hall to resnict its space based on such considerations as the size of the group, alcohol use, and the nature of the activity g) a statement which indicates the closing hours for events. All events or activities held within the living area are expected to end at hall closing-12:00 midnight, Sunday through Thursday and 1:00 a.m., Saturday and Sunday mornings. However, halls may identify specific facilities outside the living area which could be used for events continuing past Student Handbook and Resource Guide 99 closing. Such events may be planned only by "within-hall groups." The facilities for such events must be in locations which result in no distur - bance to residents in the living areas. If such facili ties can be identified in a given hall and agreed upon by hall government, the hall director, and the manager, a proposal for such an after-hours policy should be forwarded for examination and approval by the Area Director and Associate Director. Such a proposal should also contain explicit expectations for the way in which the hall escort policy will be maintained during such events without excessively overburdening the night receptionist. It would include, furthermore, a stipulation that such events will end promptly at the agreed upon closing time at the initiative of the residents planning the event and without the need for intervention by advisory staff. Subsequent to approval of such a policy, only the hall director, hall manager, and hall government will need to give approval for a given event. h) procedures to be taken against a group which vio lated agreements or policies governing the use of residence hall space. i) other, as may be appropriate to each individual hall. 3) Carpeted dining rooms may be used for dances if a suitable floor covering is provided to protect the car - peting. If damages to carpeting occur as a result of dances or any other activity, the use of dining rooms for such purposes will be discontinued. 4) Food service, clean'ing, set-up, and similar services must be secured through the hall manager. Listed below are general guidelines and exceptions to these guidelines may be made by the hall manager accord ing to limitations of that particular hall or the require ments of a given event: a) Events requiring food service need two weeks advance notification after approval is obtained and booking procedures completed. b) Events requiring special set-up or maintenance need one week advance notification after approval is obtained and booking procedures completed. c) Events requiring no special set-up need three working days advance notification after approval is obtained and booking procedures completed. 5) Since approval for use of residence hall facilities must be made jointly by the hall government, the hall direc tor, and the hall manager, any one of the parties may veto the use of a hall facility by any group. Such an action should be based upon a sound rationale: for example, a group which failed to fulfill its obligations in the past might be disallowed any further use of space. Primary responsibility for such decisions exists at the hall level and any dissatisfaction with such a decision should be discussed, first, at the hall level. An appeal is possible, but not to be considered routine, if a group thinks it has been treated unjustly An appeal board consisting of the area director, area manager, and RHA designate can be convened by contacting one member. 6) Any event involving the collection of funds shall com ply with the All-University Policy for Use of Michigan State University Facilities and Services, exclusive of Residence Halls, Food Stores, and Kellogg Center by Students; and for Revenue-Producing Projects of Students and with Ordinance 2700 regarding selling and adver tising. Only those organizations specifically enumerat ed in these policies shall be eligible to collect funds for any event. a) All student revenue-producing events fall under the jurisdiction of ASMSU, RHA, and the Department of Student Life. Such events must be registered with the Department of Student Life prior to seeking hall space. (Information on procedures for registra tion of revenue projects is available in the Student Life Center, 101 Student Services.) b) Granting permission to use hall space for such rev enue producing events remains the responsibility of the hall government, hall director, and hall manager. 7) Any group requesting use of space in a hall for an event which involves the use of alcoholic beverages must also secure registration and approval for the event under the guidelines of the Administration Ruling (Use of Alcohol) and the alcohol policy of that hall in which the event will be held. 8) Advertising for any event must follow established pro cedures. (See policy for Distribution of Material in Residence Halls, Fundraising and Revenue-Producing Projects, and Signs.) 9) Any petitioning or leafleting within the halls which requires the use of hall space requires the permission of that hall government, manager, and hall director. Halls which do not have an organized, functioning government defer jurisdiction to RHA. (See also: Distribution of Material in Residence Halls and Guidelines for Campaigning, Canvassing, and Petition Drives on the Michigan State University Campus, in the Student Life Center, 101 Student Services.) 10) Once space is approved for an all-University event/meeting to be held in residence hall facilities it shall be deemed a public meeting or event open to the entire University community Any member of that community shall be admitted without discrimination due to race, creed, religion, national origin, sex, or sex ual orientation. Similarly, any activity, event, or meeting approved for a house, hall, or complex shall be open to their members of the specific community without dis crimination. Exceptions to the above such as special meetings or events which are "for members only" must be so desig nated when facilities are requested and advertised as such. In addition, the organization must have a record of individual members prior to requesting facilities and may invite only the pre-determined membership. 11) Formally scheduled classes should be conducted in facilities scheduled for that purpose unless prior approval for change is obtained from the academic department, the Office of Space Utilization, the hall manager, the hall governing body, and the hall director. 100 SPARTAN LIFE-2006 12) Should the need for special academic services occur, (i.e., testing, tutoring, help sessions, or make-up class es) prime consideration should be given to making such space available. 13) Groups which fail to adhere to the responsibilities out lined in this policy or specific hall policies may be denied future use of space. However, before discipli nary/administrative action can be taken against a group, the basic tenets of due process must be fol lowed. a) The group shall be informed in writing that they are accused of space use policy violations. The dis ciplinary/administrative process may be initiated by either the hall government, the manager or the Residence Life staff. b) The group shall haye the opportunity to defend itself against the alleged accusations to a committee comprised of representatives of the hall govern ment, management and Residence Life staffs. If an allegation is not contested by the group, the deci sion of the hall government, management and Residence Life staff becomes effective. c) The group shall be informed, in writing, by the hall government, management and Residence Life staff of any disciplinary/administrative action being taken against it. Specific restrictions or sanctions should be detailed and included in the written notification. d) Final appeal may be addressed to a committee comprised of the Area Director, Area Manager and RHA representative. e) RHA, the Department of Residence Life and the Department of University Housing will keep a list of groups not adhering to the responsibilities out lined in this policy and will make such information available, upon request, to the halls. b. Use of Space by Within-Hall Groups The following guidelines as well as the general guidelines shall apply to the use of space for student groups within a particular hall . 1) Within-hall groups qualify for the use of residence hall facilities. Such within-hall groups and activities include three major categories: . a) an event or activity planned by the hall, house, or hall government and, 1) attended solely by resi dents of that hall, or 2) attended by residents of that hall and their invited guests. b) an event or activity planned and attended by a hall group, which has been formally recognized by the hall government, and that group's invited guests. Hall groups which are so formally recognized are those which have received financial appropriations from the government, or have been formally approved and registered by the government (i.e., photography group, weightlifting group, Black Caucus, radio station). Such groups should be listed in the space use policy of each hall. c) an event or activity planned and attended by resi dent members of the residential college or academic unit housed within that hall and their inVited · guests. . 2) Within-hall groups must assume responsibility {or the meetings, events, or activities they plan. If a "partlcular group does not have demonstrated financial resources (i.e., a University account) a representative of that group must sign a statement agreeing to assume finan cial responsibility for any charges. 3) Within-hall groups may not sponsor activities of ·':· groups which fall under Section 2.c., "other groups;"_ ;. thus giving the event "within-hall group" status alid ·' thereby circumventing the specific provisions of Section 2.c. which pertain to "other groups." 4) Charges for within-hall groups or activities are under the following guidelines. These procedures diffe~ from those for other groups outside the specific hall for two reasons: first, these residents have paid for the use of these facilities through their room and board; second, these groups have recognized financial resoµrces avail able through the hall government. a) Charges are not rental charges, but r:epresent addi tional labor, supplies, material, or repair ~osts . required to accommodate the event.'The unit.man ager, in conjunction with Residence Life staff and student government representatives,. ~etetrnines whether or not volunteer help can be accepted to assist in set-up or clean-up. Care sh9uld be taken in planning events with respect to day, time, and location, so as to utilize all facilities to the b~st advantage with lowest possible labor costs. ' b) Charges for set-up and clean-up are made if an event is presented for residents of a hall or complex and an admission, collection, or donation is accept ed from participants. c) Charges are made for any event sponsored for all students in residence halls or all University stu dents regardless of whether the event is free or by paid admission. d) Should an admission or donation be requested . solely for the purpose of covering costs (not t~ raise funds) no charges other than for damages will be assessed, provided tickets are used and a state ment of income and expenses for the event is pre sented by the government to the hall manager. If a profit is realized, charges will be assessed. e) Charges will be made if additional labor is required to prepare the space for use the following l:J:i.orning. 0 Charges are made for the use of hall dining rooms where major set-up or cleaning is required. However, the following halls are entitled to one such event each term at no charge so long as the event is non-profit. (This is due to the lack of multi-purpose space adequate to accommodate all . residents at a given hall event.) Case Mason-Abbot Mc Donel Owen Snyder-Phillips West Circle Halls Wilson Wonders Student Handbook and Resource Guide 101 c. Use of Space in Residence Halls by Other Groups 1) Groups other than the within-hall groups outlined in Section 2. b. of this policy should be directed to use other facilities on campus unless their program, meet ing, or event is of direct interest and benefit to the res idents of a given hall. 2) Only those non-residence hall organizations as stipu lated in Section a. (1) of the All-University Policy for Use of Facilities and Services are eligible to request permis sion. This section lists registered student organizations, living unit organizations, major governing groups and ASMSU. Guidelines in this section as well as the gener al guidelines in Section 2.a. pertain to these groups requesting space in a residence hall. 3) All events planned by groups under this section must end by hall closing. 4) Hall government, hall director, and the manager shall require the organization requesting to use space to handle the following: a) Cash deposit (as necessary depending on the nature of the activity). b) Payment as necessary for set-up, clean-up, and damage. c) Collection of funds. d) Staffing for supervision and enforcement of existing building and/or University regulations, ordinances, and policies. e) Admission procedures. 0 The signature of a group representative on a state ment of liability and responsibility 5) All groups which fall under this section and which request the use of space in a residence hall shall be charged a deposit for the use of that space according to the hall's individual policy Such a deposit will vary depending on the facility requested and the nature of the activity or event. The deposit shall be returned to the organization when all charges for labor, set-up, physical damage, or similar expenses are paid. A deposit shall not be retained for reasons other than payment for services or physical damage. NOTE: Facilities cannot be rented. 6) Organizations receiving permission to use facilities will be held responsible by the hall government, hall direc tor, and manager and will be charged for any costs to the hall or University (labor, supplies, materials, dam ages, etc.) incurred by their activity within the hall. A representative of the organization must sign an agree ment with the hall manager accepting financial responsibility Failure by the group to pay any charges will result in a hold card against the group's represen tative based on his or her contractual agreement. In addition, judicial action may be undertaken, future requests from that group may be denied and/or a request may be made to ASMSU to revoke that group's status as a registered student organization. -Residence Halls Association -Department of Residence Life -Vice President for Student Affairs and Services -May 26, 1976 3. RESIDENCE HALLS ASSOCIATION CONFERENCE HOUSING POLICY (Student Group Regulation) a. Introduction Residence halls at Michigan State University are intended for the use of the students who live in them. Frequent housing of guests, therefore, becomes an imposition on the residents, and, because of this, housing for a conference during the academic school year is a distinct privilege which can be extended to only a few of the many worth while groups. University Housing does not book conferences utilizing occupied student rooms during the academic year. However, a variety of conferences are held in halls during the summer months. They are generally placed in halls not occupied by students. Conferences held between terms (e.g., FFA Conference) utilize common areas only and/or empty rooms, and unoccupied student rooms. The following Residence Halls Association (RHA) confer ence policy applies only to student conferences held dur ing the academic year. b. Procedures for Obtaining Permission to House Conference Delegates in Residence Halls: 1) Tentative approval for the conference must first be obtained from the Associated Students of Michigan State University (if the sponsoring group is a registered student organization), or from a department of the University · 2) Following tentative approval, the sponsoring group must complete the conference housing application. The application should be returned to Residence Halls Association at least six months (during which school is in session) prior to the planned conference. 3) The application must be approved by: a) Residence Halls Association b) Department of Residence Life c) The Department of University Housing d) All individual halls in which housing is desired 4) After RHA has approved the conference, a coordinator will be assigned from the central staff of RHA. The coordinator will assist in making all further arrange ments for housing, fee?ing, and other facilities. 5) The group sponsoring the conference will be financial ly responsible for all costs incurred, including meals, linen, keys, rental of meeting rooms, stolen articles, and damage to the facilities used. 6) No later than 15 days prior to the conference, the sponsoring group must submit to the conference coor dinator the exact number of delegates to be housed (with names and room numbers if possible). -Residence Halls Association -Associated Students of Michigan State University -Vice President for Student Affairs and Services -May 5, 1972 (See also: General Student Regulation 2.00, 3.00, 4.00 and 500.) 102 SPARTAN LIFE-2006 FINANCIAL ACCOUNTS-STUDENT ORGANIZATIONS (Student Group Regulation) 1. General Policy a. The University does not require student organizations to have their financial accounts with the Controller's Office. They are, however, encouraged to follow good accounting principles and effective financial control of their funds. b. Registered student organizations, on-campus living unit organizations, major governing groups, Associated Students of Michigan State University, and Council of Graduate Students may request to have a financial account with the Controller's Office, and shall be given an account upon request. c. Registered student organizations sponsoring revenue producing events on the campus or in University facili ties must have a University financial account and all revenues and expenditures of the revenue-producing event must go through this account unless the revenues are under $50 per day The University through the Student Affairs and Services Division reserves the right to review and audit this account. d. Student organizations having the right to use University facilities and services have the option of paying for the use of University facilities and services either by cash, or through their University account, if such an account exists. The University may require that cash payments be made in advance. e. A signature card designating the person and/or persons authorized to sign forms calling for the expenditure of funds from the organization's University account must be on file with the Controller's Office. Organizations are not required to designate an advisor as the author ized person. f Student organizations and their officers are responsible for any financial obligations incurred by the organiza tion and for any overdraft in their UniveFsity account. g. The University will not be obligated to process author ized expenditures, if there are not sufficient funds in the student organization's University account. All other authorized expenditures will be processed, unless pro hibited by law or applicable University regulations. h. If a registered student organization fails to re-register by the end of the second week of the fall term, the organi zation's account will be closed automatically -Associated Students of Michigan State University -Council of Graduate Students -University Committee on Student Affairs -Vice President for Student Affairs and Services -June 20, 1969; Revised June 6, 1986 2. Procedures (Administrative Ruling) Procedures related to financial transactions involving the use of a University account have been developed and approved by the Controller's Office. Copies of these proce dures may be obtained in the Controller's Office (Accounting Department, 360 Administration Building) or in the Student Life Center, 101 Student Services. (See also: General Student Regulation 4.00 and 5.00) FIREARMS OR WEAPONS (Ordinance 18.00) .01 No person shall possess any firearm or weapon any where upon property governed by the Board. Persons residing on property governed by the Board shall store any and all firearms and weapons with the Department of Police and Public Safety .02 No person shall possess any chemical, or other danger ous substance or compound, with the intent of using the same to injure, molest, or coerce another, anywhere upon property governed by the Board. 03 The use of any firearm or weapon is prohibited upon property governed by the Board except those areas specifically set aside and supervised at range facilities, or as part of the regular education process, or as outlined in Ordinance 37.Gl (wildlife) and its subsections. .04 This ordinance shall not apply to Police Officers and other legally established law enforcement officers. FIRES (Ordinance 19.00) Except in connection with approved University activities and authorized University operations, no person shall set a fire upon property governed by the Board, except in approved stoves, or in grills in designated picnic areas. It shall be a vio lation of this Ordinance to set a fire upon property governed by the Board which is not approved, as provided. FOOD, PUBLIC SALE ON CAMPUS (Administrative Ruling-Applicable to University employees as well as students.) Food offered for public sale on the campus must, in general, be handled only through the facilities of the Division of Housing and Food Services. This policy does not affect departments or colleges which have established cooperative coffee services that are offered only to their staff and guests. Such service, by agreement, is limited to donuts, rolls, coffee, and soft drinks. In order to accommodate University organizations, both stu dent and staff, who want the option to offer limited food service to invited guests either as a service. to these guests or as a money raising project (or both), and in order at the same time to protect the University and its public, the University allows organizations to offer food for sale under the following guidelines or conditions. a. Sales shall be limited to special events or projects and not for general sale to the campus public. b. Location and/or time must be such that sales would not be in competition with an established food service. (When the University has a food operation in a build ing, food will be sold only by that unit.) Student Handbook and Resource Guide 103 c. Location must meet health standards of the State of Michigan. These locations will be inspected by the Housing and Food Services Division with any needed help from the University sanitarian. d. Only packaged or prepared food may be served, including but not necessarily limited to donuts, soft drinks, and packaged snack items. e. No food requiring preparation by health certified per sonnel may be served. Food prepared by outside ven dors is not approved. f. Food may be obtained from the Concessions Department and charged at cost plus handling. g. The sponsoring organization must be responsible for any loss of or damage to loaned equipment. h. This organization must also be responsible for cleanup of any academic or other facilities and arrangements must be cleared with Physical Plant for any such need ed service. An appropriate job request will be necessary for this. (NOTE: Student organizations offering food for sale must register the event and/or activity according to Section b, "Revenue-producing Projects" of the All-University Policy on University Facilities and Services and have it reviewed by the Housing and Food Services Division.) -Housing and Food Services Division -March 26, 1968 FUND-RAISING AND REVENUE-PRODUCING PROJECTS See: Selling and Advertising and Facilities and Services l.b. "Revenue-Producing Projects" FUNDING STUDENT-SPONSORED PROGRAMS AND ACTIVITIES BY UNIVERSITY ADMINISTRATIVE UNITS, CRITERIA FOR Freedom of expression and communication is recognized as essential to the basic purposes of the University "The free dom and effectiveness of the educational process depends upon the provision of appropriate conditions and opportuni ties for learning in an environment that is supportive of diversity among ideas, cultures, and student characteristics." (Academic Freedom Report, Article 2.1.1, Spartan Life). Within this context, student organizations can further oppor tunities for learning through co-curricular programs which they sponsor The Outside Speakers Policy specifically encourages student groups to invite speakers to the campus in order to foster free inquiry and "to encourage the timely discussion of a wide variety of issues, provided that the views expressed are stated openly and, therefore, are subject to critical evaluation." (Spartan Life). Student groups may seek funding for the programs they choose to sponsor from a variety of sources. The All-University Policy on Student Fee Collection, (Spartan Life), provides for students to tax themselves in order to pro vide programs and services of particular interest to members of the student body Further, the University has specific pro visions, under the All-University Policy for the Use of Michigan State University Facilities and Services (Spartan Life), whereby student groups can utilize University facilities and services for revenue-producing projects. Under this policy student groups may sell tickets or charge admission to public activi ties or events, as well as solicit voluntary contributions or sell student-produced goods and student-provided services. In order to support their programs and activities, student group are encouraged to look to revenue-producing projects and funding from those student organizations that distribute stu dent tax revenues. Beyond utilization of student tax dollars and revenue producing projects, student groups may solicit the support of other student groups on campus to co-sponsor programs of mutual interest. University funds may be provided directly to student groups by administrative units for student-sponsored programs and activities if the follo:wing criteria are met. 1. The group must be either a registered student organiza tion or student governing body recognized by the University 2. The funds allocated must be designated for defined pro grammatic purposes, e.g., conferences, speakers, exhibits. 3. Allocations of funds should, in the judgement of the unit(s), promote the educational, programmatic objectives of the unit(s). 4. In the absence of actual unit sponsorship, allocations by an administrative unit must serve to supplement funding not provide sole support for programs and activities uncle the auspices of a student organization. 5. The amount of any allocations typically reflects factors such as the overall budget a student group believes is needed to meet its program objectives, the available sources of funding for student-sponsored programs and activities, the availability of funds within the unit for sue purposes, and the unit's practice of funding similar pro grams and activities. 6. Administrators shall advise student groups that any pro grams and activities funded by an administrative unit must meet the requirements set forth in University poli cies and Student Group Regulations, e.g., the Outside Speakers Policy, the All-University Policy for Use of Michigan State University Facilities and Services, and the Anti Discrimination Policy 7 Administrators who allocate funds to student organiza tions are held accountable for these allocations and their programmatic implications within the context of the University's usual procedures. The unit must maintain a record of funds directly allocated to student organizatio Further, for public events (e.g., outside speakers), the unit! 104 SPARTAN LIFE-2006 contribution to the event should be visible on materials related to the program. These criteria do not apply to activities for students spon sored by administrative units. -Office of the Provost -Office of the Vice President for Student Affairs and Services -June 7, 1990 HOLDS ON ENROLLMENT, REGISTRATION, READMISSION, AND UNIVERSITY SERVICES (Administrative Ruling) AUTHORITY FOR HOLD USE 1. Financial Holds The Vice President for Finance and Operations and Treasurer is responsible for the collection, custody and accounting for all monies due the University Holds may be employed to collect any Financial obligations due to the University's operating funds or to student loan funds. 2. Judicial Holds The procedures for student discipline are specified in Academic Freedom for Students at Michigan State University, Graduate Student Rights and Responsibilities, and Medical Student Rights and Responsibilities. Administrative officers and judicial bodies are specifically authorized under this administrative ruling Lo request of the Provost or the Vice President for Student Affairs and Services the use of the judicial hold to en force a "suspension" decision against a student, and to contact a student to notify him or her of an alleged violation of a regulation and pending judicial or administrative proceedings. 3. Academic Holds Academic holds are used to assure that students abide by reasonable rules and regulations as a condition of admis sion to and retention in the University Agencies of the University and academic administrators are authorized under this administrative ruling to initiate use of the aca demic hold for this purpose. 4. Administrative Holds Administrative holds are also used Lo assure that students abide by reasonable rules and regulations as a condition of admission to and retention in the University Agencies of the University and academic administrators are authorized under this administrative ruling to initiate use of the administrative hold for this purpose. · CRITERIA FOR HOLD USE l. Financial Holds Criteria for use of the Financial hold shall be as follows: a. Holds may be employed to collect any Financial obliga tions due to the University's operating funds or to stu dent loan funds. Examples of these obligations are: stu- dent tuition, residence hall room and board, deferred payments, traffic violations, charges for damages. to University property, University housing apartment rent, past due loans, library fines, bad checks cashed by stu dents or presented in payment of student indebtedness, charges originating in various operating units (such as the Health Center, MSU Union, Veterinary Clinic, etc.), overdrafts in student organization accounts, etc. b. Holds may not be used for collection of debts owed to any non-University agency For purposes of this admin istrative ruling, registered student organizations, student government organizations and student newspapers are defined as non-University agencies. (Exception: ASMSU Student Loan Fund.) c. Except in the case of checks/ ACH, holds may be used only in those cases in which the student has been given or sent adequate notice of his or her indebted ness and warning of hold use prior to issuance of the hold. d. A current list of all University agencies authorized by the Vice President for Finance and Operations and Treasurer to issue financial holds shall be maintained by the Student Receivables Division, Controller's Office. e. Students are entitled to appeal the legitimacy of charges placed against them through established due process procedures. Students are expected to exercise these rights at the time of original notification of indebtedness. f. A student will not be permitted to enroll for courses, be registered, be re-admitted to the University, have an application for admission to a new program of study processed, or receive services such as transcripts and diplomas, if a financial hold has been placed on the student. Additionally, in some circumstances, financial aid processing may be withheld if a financial hold has been placed. g. If a student has enrolled for courses and has not paid the financial obligation which created the financial hold by a specified due date, the student will be dropped from the courses in which he/she is enrolled. 2. judicial Holds Judicial bodies and administrative officers may make use of judicial holds in two cases: a. Holds may be issued against a student who has been suspended under the procedures outlined in Academic Freedom for Students at Michigan State University, Graduate Student Rights and Responsibilities, or Medical $tudent Rights and Responsibilities, to prevent the stu dent's reenrollment and/or registration. b. Holds may be issued against a student in order to require the student to appear at an administrator's office so that the student can be provided with a writ ten statement of an alleged violation of regulations and impending judicial or administrative proceedings when attempts to reach the student by certified mail and by telephone have proven unsuccessful. c. A judicial hold may prevent a student from being read mitted to the University, having an application for admission to a new program of study processed, Student Handbook and Resource Guide 105 enrolling in courses, and registering (paying of fees) depending upon the time within the academic semes ter when the hold is placed. d. The Office of the Vice President for Student Affairs and Services or the Office of the Provost shall authorize each instance of judicial holds under the terms of the criteria in the above sections. FURTHER GENERAL STIPULATIONS 1. Agencies and authorized personnel of the University shall make every effort to minimize the use of holds and shall employ alternative methods to accomplish their purposes whenever feasible. 2. Procedures for financial hold use shall be developed by the Office of the Vice President for Finance and Operations and Treasurer. Procedures for judicial hold use shall be developed by the Office of the Vice President for Student Affairs and Services and the Office of the Provost. Procedures for academic hold use shall be developed by the Office of the Provost. Procedures for administrative hold use shall be developed by the Office of the Vice President for Student Affairs and Services. All procedures shall include provision for the following: a. Adequate prior notice to the student (including all per tinent details) of pending placement of a hold, prior to issuance except in the case of bad checks. b. Procedures for the student to challenge the placement of a hold, prior to the issuance of a hold. c. While a student is in the process of appealing the case in question, the hold will not be issued. . d. Review by the offices responsible for developing hold use procedures to ensure that the administrative ruling on holds is being accurately and consistently followed. 3. When a student has satisfied the conditions which precip itated a hold, the responsible agency or administrator placing the hold will ensure that the hold is removed. JUDICIAL REVIEW This administrative ruling and all procedures and adminis trative decisions stemming therefrom, shall be subject to judi cial review as provided in Academic Freedom for Students at Michigan State University -University Business Affairs Committee -University Committee on Student Affairs -Vice President for Business and Finance and Treasurer -Vice President for Student Affairs and Services -May 17, 1971; Amended, 1979, 1993, 1995 3. Academic Holds a. The Provost and College deans and their designees are authorized to issue an academic hold which prevents a student from enrolling in courses and registering (pay ing of fees) because the student (1) has not met or needs to complete an academic requirement, e.g., has not declared a major, has failed to meet conditions of reinstatement or readmission, has failed to take the international student English proficiency test, has failed to supply required transcripts; (2) has been recessed or dismissed; (3) needs to see an academic adviser due to academic-related issues; or ( 4) has not met or needs to complete a recognized obligation incurred in the regu lar course of an academic program or in utilizing an academic service. b. The student shall have had reasonable opportunity to be informed of and to comply with the academic requirement and shall have been given or sent warning prior to issuance of a hold. c. To ensure that the above conditions and criteria are being met, the persons and agencies authorized to issue academic holds shall provide a copy of their hold use proc~dures to the Office of the Provost for review and approval. 4. Administrative Holds a. The Office of the Vice President for Student Affairs and Services will authorize agencies which may place an administrative hold which prevents students from enrolling in courses and registering (payment of fees) and/or financial aid processing. Administrative holds are placed on students who have failed to meet a requirement which has been established by University policy or regulation such as, but not limited to, finan cial aid requirements, student housing policy; and inter national student health insurance. Within this category are those regulations with which a student must com ply prior to enrollment. A current list of all University agencies authorized by the Office of the Vice President for Student Affairs and Services to issue administrative holds shall be maintained by the Office of the Vice President for Student Affairs and Services. b. The student shall have had reasonable opportunity to be informed of and to comply with the administrative requirement and shall have been given or sent warning prior to issuance of a hold. c. To ensure that the above conditions and criteria are being met, the persons and agencies authorized to issue administrative holds shall provide a copy of their hold use procedures to the Office of the Vice President for Student Affairs and Services for review and approval. 106 SPARTAN LIFE-2006 HOUSING POLICY, STUDENT (All-University Policy) Michigan State University, in its housing system, seeks to pro vide an educational environment which is maximally con ducive to the learning process of students. Consistent with this philosophy, a variety of living options that are supported by student fees is made available in University housing. The University has requirements for on-campus residence to pro mote an optimal learning environment for students. Any undergraduate student enrolled in seven or more credits at Michigan State University for a semester, summer semester excluded, is subject to the University's housing regulations. Compliance with the University housing policy is a condition of enrollment. Regulations and procedures are to be devel oped by appropriate administrative offices to ensure that this policy is implemented. -Board of Trustees -May 27, 1983 HOUSING REQUIREMENTS AND PROCEDURES · (Administrative Ruling) In accordance with the University Housing Policy, the follow ing stipulations apply: 1. Freshmen and Sophomores-All freshman and sopho more students, including transfer students (0-55 credits accumulated), are required to reside in University housing, with the following exceptions: 1 a. Married students b. Students who will be twenty years of age by the first day of classes of fall semester of the current academic year (the current academic year is fall semester and spring semester). c. Veterans with one or more years of active service d. Students living with parents or legal guardian e. Students taking 6 or less credits during the semester in question. 2. juniors and Seniors-Juniors and seniors are encouraged to live on campus. Moreover, the University will always seek to achieve some balance of juniors and seniors in each housing unit. Enforcement Those students for whom the housing requirement is a condition of enrollment will be asked to verify their adherence to it. Failure to maintain the required residency could result in termination of enrollment by the Division of Student Affairs and Services. Enforcement of the hous ing regulations is the responsibility of the Division of Student Affairs and Services. The housing requirement does not apply to students during a semester in which they are enrolled for 6 or less credits or during the sum mer semester. In any subsequent semester during which the student carries 7 or more credits the requirement will again become applicable. / Address Every student is required to report his or her correct local address at the time of registration and to report any change of address thereafter. Failure to register the actual address at which he or she is living, or failure to notify the University of a change of address within five class days after the change becomes effective, will be considered as falsification of University records. (Change of off cam pus address is made on the web at www.reg.msu.edu. Change of on-campus address is made in the office of the living-unit manager.) Housing Contract University housing contracts are in effect for the period stated in terms of the contract. Any student, regardless of class sranding, is obligated to fulfill the duration of the housing contract unless an authorized release is obtained. (Note: Application for release may be made through the living-unit resident director or manager.) This regulation applies to all students (freshmen, sophomores, juniors, seniors, special and graduate) who enter into a contract for on-campus housing. Assignment Only those persons who have received official housing assignments may live in University housing. Special Permission Any student may apply for an exception to the housing requirements. Information on the special permission pro cedure and criteria for exceptions can be obtained by con tacting the Judicial Affairs Office, 101 Student Services. Applications will be considered by a committee appointed by the Vice President for Student Affairs and Services. The committee will have one representative from each of the following offices: Department of Student Life, University Housing, Department of Residence Life, and Associated Students of Michigan State University A student may appeal the decision of the committee to the Vice President for Student Affairs and Services. Off-campus living units that were recognized by the University as "supervised" housing units in the Spring of 1983 will continue to be eligible to house students consis tent with past practice. Specific conditions that will ensure this eligibility will be developed by the Vice President for Student Affairs and Services and in consultation with appropriate off-campus living units. The residents of these units must be advised that the unit is neither supervised by nor under the jurisdiction of the University and that the University assumes no responsibility for the program, the facility, or persons associated with the unit. -Vice President for Student Affairs and Services -January 26, 1984; Amended 2006 l The sophomore student (28-55 credits accumulated) requirement may be waived by administrative action on a yearly basis. Student Handbook and Resource Guide 107 IDENTIFICATION CARDS (Administrative Ruling) INSURANCE (Administrative Ruling) 1. Each student of Michigan State University is issued an ID card following initial enrollment. 2. The ID card is the property of Michigan State University 3. The falsification, alteration, or unauthorized transference (loaning) of said ID cards or any other University records or .Q.ocuments may be a violation of General Student Regjllation 5.0Q 4. - In case of violation of any rule or regulation of the . University or of any local, state, or federal ordinances or laws, students shall, upon demand, surrender said ID cards to the appropriate University authorities charged with the conduct of student affairs or to a member of the · Department of Police and Public Safety -Vice President for Student Affairs and Services (See also: General Student Regulation 5.0Z) More About Student ID Cards Library privileges, access to University buildings, facili .. tie$ !ffid classrooms, and purchase of tickets and entry i.ptQ·athletic and entertainment events may require the · pbss~sion and presentation of the ID card upon request, You are responsible for all use of your ID card whether authorized or unauthorized. Do not loan your ID card or leave it where it might be used by an unau thorized person. If you lose your card, contact the Registrar's Office (355-3300) and the Library (355-2333). Replacements may be obtained in 50 Administration. Pictured ID is required. Replacement fees will be billed to your stu dent account. Replacement costs are: $20 for lost card No charge for exchange of damaged or defaced card There is no cost for exchange of an electronically unreadable card which is not visibly damaged. Spouses of registered students may obtain IDs entitling them to certain privileges. The student and spouse must appear in person in 50 Administration Building and present the student's MSU ID card and proof of marriage. There is no charge. All international students are required by the University to purchase an accident and health insurance policy during reg istration, unless insurance that equals or exceeds that obtained through the University is provided by their govern ment or private sponsor. -Office of the President -September 4, 1962 -Amended 1999 INTEGRITY OF SCHOLARSHIP AND GRADES (All-University Policy) The following statement of University policy was approved by the Academic Council and the Academic Senate, and serves as the definitive statement of principle and procedure to be used in instances of academic dishonesty. 1. The principles of truth and honesty are recognized as fun damental to a community of teachers and scholars. The University expects that both faculty and students will honor these principles and in so doing protect the validity of University grades. This means that all academic work will be done by the student to whom it is assigned, with out unauthorized aid of any kind. (See General Student Regulation 1.00, Scholarship and Grades, for specific regula tions.) Instructors, for their part, will exercise care in the planning and supervision of academic work, so that hon est effort will be positively encouraged. 2. If any instance of academic dishonesty is discovered by an instructor, it is his or her responsibility to take appropriate action. Depending on his or her judgment of the particu lar aise, he or she may give a failing grade to the student on the assignment or for the course. 3. In instances where a failing grade in a course is given only for academic dishonesty; the instructor will notify the student's academic dean in writing of the circumstances. 4. The student who receives a failing grade based on a charge of academic dishonesty may appeal a judgment made by a department, school, or a college. Refer to Academic Freedom for Students at Michigan State University. 5. When in the judgment of the academic dean, action other than, or in addition to, a failing grade is warranted, the dean will refer the case to the college-level hearing board which shall have original jurisdiction. In cases of ambigu ous jurisdiction, the appropriate judiciary will be random ly selected by the assistant provost from one of the three core colleges. Appeals from the judgment may be made to the All-University Academic Integrity Review Board. Refer to Academic Freedom for Students at Michigan State University. 6. In instances of academic dishonesty where the instructor feels that action other than, or in addition to, a failing grade in the course is warranted, the instructor will report 108 SPARTAN LIFE- 2006 the case to his or her departmental or school chairperson and to the student's academic dean. The dean will then refer the case to the college-level hearing board, which shall have original jurisdiction. Refer to Academic Freedom for Students at Michigan State University. (See also: Graduate Student Rights and Responsibilities, Article 5; or Medical Student Rights and Responsibilities, Article 5.) -Academic Council -Academic Senate -November 18, 1969, Revised July, 1990 -Editorial revisions as printed in Academic Progran:s 2000 LIBRARY POLICY (Administrative Ruling) The library loan policy is available at www.lib.msu.edu/drc All parking violations must be paid or appealed within seven (7) days from the date of issuance. A Fine May Be Paid: 1. Via our on-line payment system (VISA, MC, DISC, or AMEX accepted) 2. Via mail (check or money order payable to Michigan State University) 3. In the drop box at the Police and Public Safety Building lobby open-24 hours/7 days 4. At the Parking Office during business hours If a fine is not paid within seven (7) days after issuance, a late fee shall be added to the fine. In addition, failure to pay tickets could result in a hold being placed with the Registrar's Office, a warrant issued for the registered owner's arrest (if the ticket is transferred to 54-B District Court) and/or impoundment of the vehicle at which time unpaid tickets, the impoundment fee and storage fees must be cleared to release the vehicle. (See also: General Student Regulation 4.00 and 5.00) Appeals May Be Initiated: MOTOR VEHICLES (All-University Policy) If a vehicle is driven, parked or possessed on MSU prop erty by a student, the Department of Police and Public Safety (D.P.P.S.) reminds you that the vehicle must be registered with the Parking Office, bearing a current and valid permit, as it is a condition of enrollment. All students, except those with fewer than 20 MSU accepted credits and first-year agriculture technology students residing in residence halls are eligible to register a vehicle on campus. An exception may be made after a special parking applica tion and requested information has been submitted, reviewed by the Parking Office, and approval granted. Undergraduate and graduate students including graduate assistants commuting from off-campus (commuters) or resid ing in residence halls (excluding Van Hoosen and Owen halls) may register on-line via our website: www.dpps.msu.edu or at the Parking Office. Check out the website and click on Parking Division for details. Those not mentioned above may . register at the Parking Office. When registering at the Parking Office, the following must be presented: 1. Vehicle registration 2. Student ID 3. Proof of credits MSU has already accepted 4. Lease agreement (only if residing in Cherry Lane, Spartan Village or University Village) 5. Payment for the permit (cash, check or money order made out to Michigan State University, or VISA, MC, DISC and AMEX are accepted). Illegally parked vehicles are subject to ticketing and may be towed. In accordance with state law, the registered owner will be held responsible for the fines incurred. The student. regis tering a vehicle shall be responsible for its operation. 1. Via our website: www.dpps.msu.edu 2. Via mail - letter 3. Via phone (set verbal appeal appointment) 4. At the Parking Office (set up appointment) Visitors (non-MSU student) to students should secure a visi tor pass. A residence hall visitor pass may be purchased at the residence hall reception desk or at the Parking Office. General parking and driving information may be found in the Student Parking and Driving Regulation, go to www. dpps. msu. edulmgtservelregulationslsturesgs. pdf. Detailed parking and driving information may be found at the Michigan State University ordinance website: www. msu. eduldig!DOCUMENTS/ordinance. html. -All-University Traffic Committee -Board of Trustees -September 1, 1973 -Amended July, 1981; July, 1991; July, 1993; July, 1998 OFFICER ELIGIBILITY-STUDENT ORGANIZATIONS As stated in the Student Organization Registration Policy only students registered at Michigan State University may hold an office in a registered student organization. Honoraries and professional organizations may request that this requirement be waived, so that Michigan State University faculty and staff may hold office in these organizations. Other than these provisions, the University does not stipulate any eligi bility requirements for students holding an office. Each regis tered student organization and each living unit organization is encouraged to develop the eligibility requirements for its officers. Student Handbook and Resource Guide 109 PARADES, PROCESSIONS, AND SOUND TRUCKS 1. University ordinance 39.00 states the following: No funeral, procession, or parade, excepting the forces of the United States Armed Services, the military forces of this State and the forces of the police and fire department shall occupy, march or proceed along any street or road way except in accordance with a permit and such other regulations as are set forth herein which may apply. No sound truck or other vehicle equipped with amplifier or loudspeaker may be used unless written authorization is obtained as indicated in (Ordinance) Section 2.03 (from the Secretary of the Board ofTrustees). (NOTE: See Public Address Equipment for information regarding this authori zation.) 2. Permits to conduct parades or processions are obtained by individual registered students and registered student organizations according to the following all-University policy: a. Permission to conduct parades and processions must be secured in the following order: 1) president of ASMSU; 2) Department of Student Life; 3) Department of Police and Public Safety. (Forms for this permission can be obtained in the Student Life Center, 101 Student Services.) b. If any portion of the route involves travel on an East Lansing street, permission must also be secured from the East Lansing Police Department. c. The person applying for the permission to conduct a parade or procession will be held responsible for prop er conduct of those persons participating in the event. d. There shall be no more than 12 vehicles in the proces sion and they shall not stop along the route except as necessary to comply with traffic laws. Drivers of the vehicles will be held responsible for compliance with the current motor vehicle regulations and traffic ordi nances. e. Noise-making equipment shall be operated only when the parade or procession is moving. f Parades and processions may be held on weekdays only between 5:30 p.m. and 6:30 p.m. PLANT MATERIALS (Ordinance 24.00) .01 No persol\ shall break or cut branches or flowers or fruit, or otherwise damage or mutilate any tree, shrub, herba ceous plant, or flower upon property governed by the Board of Trustees, or remove from the same any identifi cation tag or sign. .02 Plant samples for teaching and research may be collected from University property in Ingham County with a per mit issued by the Secretary of the Board of Trustees or his or her designee. (See also: General Student Regulation 4.00.) llO PUBLIC ADDRESS EQUIPMENT 1. Mobile Sound Units - Sound Trucks As stated in Ordinance 39.00, written authorization from the Office of the Secretary of the Board of Trustees, 450 Administration Building, must be obtained before a sound truck or other vehicle equipped with amplifier or loud speaker may be used on the Michigan State University campus. An Activity Planning Form should be obtained from the Student Life Center, 101 Student Services, before contacting the Office of the Secretary of the Board of Trustees for written authorization. The following rules gov ern the use of sound trucks and/or mobile sound units. a. The sound equipment may be used on campus only between 5:30 p.m. and 6:30 p.m. (Depending on the location of the equipment and the event, exceptions to this time limit may be recommended by the Department of Student Life.) b. Permission must be obtained from the East Lansing authorities if the equipment is used in East Lansing proper. 2. Public Address Equipment University ordinance 15.04 states the following: ... No person shall use public address equipment, bull horns, or other methods of sound amplification anywhere upon the campus except through written permit by the Secretary of the Board of Trustees. The following guidelines govern the implementation of this ordinance. Guidelines for Use of Public Address Equipment (Administrative Ruling - Applicable to University employees as well as students) a. Students 1) Under Ordinance 15, the use and location of public address equipment, including bullhorns or other methods of sound amplification, at outdoor events must be approved by the Office of the Secretary of the Board of Trustees. An Activity Planning Form, available in the Student Life Center, 101 Student Services, must be completed and signed by the Department of Student Life prior to seeking approval. 2) In general, approval for the use of public address equipment will be granted if it would not be dis ruptive to on-going functions of the University, such as faculty and administrative offices, libraries, class room teaching, and other scheduled University events. Guidelines for approving requests are as fol lows: a) The use of public address equipment for rallies and outdoor speakers is limited to the vicinity of Beaumont Tower. Any one event is limited to 4 hours within the following hours: Monday-Thursday-8 a.m.-10 p.m. Friday-Saturday-8 a.m.-midnight Sunday-1 p.m.-6 p.m. The use of public address equipment for con certs in the vicinity of Beaumont Tower is not permitted. SPARTAN LIFE-2006 b) The use of public address equipment for rallies, speakers, and concerts in residential areas of the campus must have the approval of the students, advisory staff, and area director within the resi dential location requested. Any one event is lim ited to 4 hours within the following hours: Friday-6 p.m.-12 midnight Saturday-12 noon-12 midnight Sunday-1 p.m.-7 p.m. c) The use of public address equipment for rallies, speakers, and concerts in other campus loca tions is permitted if the use and event. does not conflict with a prior scheduled event or on going functions of the University Any one event is limited to 4 hours during the following hours: Saturday-Sunday-12 noon-6 p.m. d) Any exceptions to the above guidelines must have the recommendation of the Office of the Vice President for Student Affairs and Services and be approved by the Secretary of the Board of Trustees. 3) For information on the use of sound trucks and other mobile units see Public Address Equipment and Ordinance 3900 In general, their use is restricted to the period from 5:30 p.m. to 6:30 p.m. 4) The use of temporary or permanent public address systems within University buildings for concerts, dances, rallies, demonstrations, and student meet ings must be approved by those responsible for the scheduling or management of the building. 5) Development of policies concerning the use of equipment such as stereos, radios, and musical instruments inside the residence halls is the responsibility of the residence hall government, the Residence Life staff, and residence hall manage ment. b. Non-Students 1) Faculty, staff, and others should contact the Office of the Secretary of the Board of Trustees, 450 Administration Building, concerning their request for public address equipment. A form will be avail able for those requesting authorization to use public address equipment. 2) In general, approval for the use of public address equipment at outdoor events will be granted if it would not be disruptive to ongoing functions of the University, such as faculty and administrative offices, research and laboratory facilities, libraries, classroom teaching, and other scheduled University events. Locations for use of equipment will be assigned or approved accordingly -Office of the Vice President for Student Affairs and Services -Office of Secretary of the Board of Trustees -April 26, 1972 RECORDS 1. Guidelines Governing Privacy and Release of StUdent Records These guidelines are printed in Academic Programs and on the web at www. reg. msu. edu. 2. Student Personnel Records-Graduate and Undergraduate (Administrative ruling). The comprehensive policy governing the keeping and use of Student Personnel Records is available from the Office of the Vice President for Student Affairs and Services. General principles governing student records are enumer ated in Article 3 of Academic Freedom for Students at Michigan State University (See also: General Student Regulation 5.00.) REGISTERED STUDENT ORGANIZATIONS (Student Group Regulation) A. Introduction An MSU registered student organization is a volunteer group comprised of enrolled students organized to obtain certain goals and objectives. The goals and objectives of these organizations are met through educational, social, cultural, religious, or philanthropic activities. These activi ties should enhance and support MSU students, the University, and the community Membership in organiza tions benefits students' growth and education while attending the University The University acknowledges the importance registered student organizations have on campus. As such, these organizations have the use of University facilities and serv ices to assist them in meeting their goals and objectives. It is the responsibility of each registered student organiza tion to adhere to the mission of this University and its supporting bylaws and statutes. An organization's goals, objectives, and activities are not to deviate from estab lished University policies or regulations. Due to the cyclical nature in the goals and objectives of these organizations, the Vice President for Student Affairs and Services, or his/her designee, shall review this docu - ment every five years (starting in 1991) with ASMSU, COGS, and other appropriate student groups. B. Registration Requirements 1. In order to exercise the privileges accorded registered student organizations, a student group which is not a living-unit organization must register with the Student Affairs and Services Division. 2. Registration shall be valid from the date of registration until the end of the second week of the succeeding fall semester Student Organizations Must Register Each Year. Registration for an academic year can begin as early as August 1 of the previous academic year 3. Registered Student Organizations must have an advisor(s). Student Handbook and Resource Guide 111 a. For und.ergraduate organizations, an advisor must be an MSU faculty member, staff member, or graduate student. For graduate student organizations, the advisor must be an MSU faculty or staff member. b. Advisors must sign an agreement form acknowledg ing their understanding of advisor responsibilities. 4. A constitution must be included in the organization's file. A written constitution must provide: a. A statement of purpose. b. Eligibility of voting membership including that only students registered with Michigan State University are eligible to be officers and/or voting members. c. Necessary operating procedures such as committees, rules of order, etc. d. That no discrimination on the basis of race, creed, ethnic origin, sex, age, political persuasion, sexual orientation, disability status, or marital status shall exist within the organization. e. Procedures for amending the constitution. 5. To be registered, a student organization must also file the following information with the Student Affairs and Services Division: a. The name of the organization. b. The names, addresses, phone numbers, and student numbers of four members including the organiza tion's officers and their titles. c. The purpose of the organization. d. The name(s) of the advisor(s). (NOTE: Sample constitutions and registration forms will be available through the Division of Student Affairs and Services.) 6. The Student Affairs and Services Division and the orga nization's advisor must be notified of any change made in the original required information. The information must be presented within four weeks after an organiza tion has instituted the change. 7 If the required information is not submitted, a group will be denied registration. 8. Registered student organizations may also submit (if available) to the Student Affairs and Services Division the following information: a. Notification of national affiliations. b. Notification of dates, times, and locations of regular ly scheduled meetings. c. Notification of dates, times, and locations of regular and special activities for the following year. 9. No organization may have its registration denied or suspended on the grounds of its beliefs or its attitude except that an organization's goals, objectives, and activ ities are not to deviate from established University poli cies or regulations. 10. A student organization may have its registration sus pended if: a. The organization is found to be in violation of sub mitting falsified required information by the Student Affairs and Services Division. b. The organization is found to be in violation of an ordinance or written policy or regulation of Michigan State University by the Student Affairs and Services Division. 11. Any or all parts of a decision by Student Affairs and Services Division personnel to suspend the registration of a student organization may be appealed to the All University Student Judiciary. The student organization can continue to operate within University guidelines, procedures, and regulations until the appeals process is exhausted. 12. Upon request, a student organization will be provided with a list of University facilities and services available to qualifying registered student organizations. -Associated Students of Michigan State University -Council of Graduate Students -University Committee on Student Affairs -Vice President for Student Affairs and Services -September 1, 1968, Amended, June 1980, -Revised, June 6, 1986 RESIDENCE HALL ROOM ENTRY POLICY (Administrative Ruling) The University is respectful of, and committed to the protec tion of the student's right to privacy. The University also has responsibility to insure that the welfare of people on campus, the educational and service functions of the University, and the property of the University receive adequate attention and protection. To these ends the Room Entry Policy is estab lished. 1.0 Room Entry 1.1 Residence Hall staff shall not enter a resident's room without permission of the student, unless under conditions of immediate and serious threat to the safety or well being of persons or property or for reasons stated in this Policy. Under such conditions a staff member may enter a student's room whether the residents are present or not. If it is believed such danger is connected with fire, chemicals, explosives, weapons, or other items that would cause serious personal problems or injury, the staff member should, if possible, contact the Department of Police and Public Safety for assistance. The same procedure is prescribed if the danger involves assault or other acts constituting possible jeopardy to persons or property. Others (staff or students) may be asked to assist in an emergency situation requiring room entry which threatens immediate harm to the safety of the individuals. 1.2 Staff may also enter into a student's room if the stu dent is not present, to eliminate disruptive noise from electrical sound equipment which may violate an individual's right to sleep, study, read, etc., as defined in Section 1 of the Residence Hall Bill of Rights. 112 SPARTAN LIFE-2006 1.3 Entry of police officers into a student's room for pur - poses of investigation is governed by state and feder al law This includes, but is not necessarily limited to, officers in possession of a valid search/arrest warrant, hot pursuit, a safety emergency, or when a police offi cer has probable cause to believe a felony is being or has been committed by the individual therein. 1.4 Residence Hall staff shall not, except as noted in 1.1, 1.2 and 1.3, admit a third party to a student's room without a resident's permission. 2.0 Search 2.1 Staff are not to physically search a room under any circumstances. 2.2 A search of a student's room by the police for inves tigative purposes is governed by state and federal law This includes, but is not necessarily limited to, a search with a search warrant, a search where the stu dent has waived his/her rights, thereby permitting police search, or a search of the immediate area of an arrested subject incident to that arrest. 3.0 Seizure 3.1 If upon entering a room through the permission of a resident, a staff member observes the substance of a violation which constitutes an immediate threat to health, safety and welfare (e.g., firearms, combustibles, or explosives), the staff member should direct the dis position of the object or substance under the advice of the Department of Police and Public Safety Subsequently, the student may be referred for judicial and/or legal action. 4.0 Physical Maintenance 4.1 For purposes of safety, sanitation, and general upkeep, the University reserves the right to enter a student's room at any time during the working day for the above purposes, whether a resident is present or not. In cases of emergency, rooms may be entered in the presence or absence of the room's occupants, at times other than regular working hours. 4.2 Between semesters, residence hall rooms are exclu sively under the control of University Housing, and not of the student, even though the student plans to return to the same room the following semester. During these periods, the University reserves the right to inspect, maintain, and make repairs in the residence hall rooms. Further, the University reserves the right to replace damaged or obsolete furniture and to remove from the room without the owner's permission any objects or materials which constitute a safety or sanitation hazard, or are property of the University at any time. 4.3 Between semesters when maintenance staff is inspec~ing, cleaning and repairing rooms, the University shall exercise reasonable care with respect to protecting against the loss or theft of personal equipment belonging to the student. Beyond exercis ing reasonable care, however, the University cannot assume responsibility for items of a personal nature that are damaged, lost or stolen. -Residence Halls Association -Department of Residence Life -University Housing -Vice President of Student Affairs -Approved, May 1977, Revised April 1979 IMPOUNDED VEHICLES (Ordinance 36.03) 03 Impound vehicles. The Department of Police and Public Safety is authorized to impound and remove to a place of safekeeping any vehicle found on the lands governed by the Board of Trustees, at the expense of the vehicle's registered owner, when it is determined that the owner has failed to answer 6 (six) or more parking violation notices or citations regarding illegal parking. The vehicle shall be released to the owner or the agent of the owner when the impoundment fee for the vehicle has been·paid and when all outstanding parking violation notices and citations regarding illegal parking relating to the vehicle has been cleared. The fee for impoundment shall be of such amount as shall reimburse the University for all towing and impoundment costs and for storage. Impounded vehicles not claimed shall be disposed of as provided by law -Approved by the Board of Trustees -June 5, 2003 ROLLER SKATES AND SIMILAR DEVICES (Ordinance 38.00) Coasters, roller skates, roller blades, in-line roller skates, skate boards, and similar devices are restricted. No person on roller skates, roller blades, or a skateboard, or riding in or by means of any coaster, toy vehicle or similar device, shall go upon any roadway except while crossing a street within a cross walk. In so crossing the street, such person holds the rights and is subject to the duties applicable to pedestrians. No per son upon a skateboard shall go on any steps or walls. No person upon roller skates, roller blades, a skateboard, in-line skates or similar device shall go in or upon any' parking ramp, buildings, gardens or any other posted areas. Restricted areas will be clearly marked. -Board of Trustees, June 14, 1996 SAFETY (All-University Policy) (Applicable to University employees as well as students.) It is the policy of Michigan State University to prevent acci dents in work, class, and other activities which the University supervises, is responsible for, or sponsors. Each person, regard less of official or unofficial status, who assumes or is assigned Student Handbook and Resource Guide 113 responsibility for the work or activities of others is administra tively responsible for their safety during such work or activities. Investigation of accidents to University personnel and students during work, class, or sponsored activities is the responsibility of the person whose job it is to supervise the person injured. Each student organization is responsible for safe condi tions and safe practices within its area of activity and for the prevention of accidents to members and guests. Questions regarding safety standards, codes, and regula tions including those standards pertaining to decora tions, food sanitation, public assemblage, emergency planning, fire safety, and accident prevention may be directed to the Division of Safety and Public Health of the MSU Department of Police and Public Safety It is the intention of the University that there shall be com pliance with safe practice standards which are a matter of professional knowledge and with official codes and regula tions. Each department is responsible for the establishment and preservation of safe conditions and safe practices within the area of jurisdiction of the department. -Board of Trustees, June 15, 1961 (See also: Genera! Student Regulation 2.00 and 3.00.) SELLING AND ADVERTISING 1. Selling and Advertising (Ordinance 27.00) 01 No person or entity may sell or solicit sales of items or services, or solicit contributions, on University premises without an authorized written permit, which permit must be promptly exhibited to any requesting University representative. Authority to set standards for and to grant permits is vested in the Secretary of ~he Board of Trustees. The Secretary may prohibit sales and solicitations or regulate the time, place and manner of sales and solicitations, as to all University properties or as to specified areas or facilities. The Secretary may designate other University administrators to grant permits for specified areas or facilities in accordance with established standards. . 02 No person shall erect or otherwise display, except on his personal property, any sign or poster or distribute handbills upon property governed by the Board which advertises or otherwise calls attention to any commercial product, service or activity -Board of Trustees, June 14, 1996 2. Exception An exception to the above ordinance for student organiza tions is provided in Section b., "Revenue-producing Projects" of the All-University Policy for Use of University Faci!_ities and Services. (See also: General Student Regulation 4.00 and 5.00.) SELLING AND SOLICITATION CENTRAL GUIDELINES In accordance with Michigan State University ordinance 2701, the Secretary of the Board of Trustees of Michigan State University promulgates these general standards concerning the grant of permits to sell or solicit sales or contributions on University premises: 1. Scope. Ordinance 2701 and these standards do not apply (a) to University departments or divisions whose operations include sales or solicitations, (b) with respect to charitable solicitations in which the University participates as an institution or de minimis sales for charity by University employees or students who derive no personal financial gain from the sales, or (c) in connection with sales to the University 2. Limitations. (a) Permits will be granted only to (i) registered student organizations, living unit organizations, and major stu dent governing groups, (ii) non-student University affiliated organizations, (iii) academic and administra tive university units, (iv) groups selling or soliciting in conjunction with authorized activities at University facilities, and (v) vendors or suppliers with which the University has a contractual relationship, provided that a vendor or supplier which has entered into a formal contractual relationship with the University concern ing sales or solicitation activities shall not be required to have a permit separate from an executed contract or purchase order, except for sales activities not described in the contract or purchase order. (b) Permits will be granted only for sales or solicitation activities which (i) do not violate or conflict with University ordinances, guidelines, or regulations or other applicable laws or regulations, (ii) do not infringe upon the University's trademark or other intellectual property rights, (iii) do not result in a breach of University contracts or compete with University or University-contracted operations, (iv) do not jeopardize public or individual safety, (v) will be conducted by members of the organization holding the permit, and (vi) are covered by such insurance as may be deemed necessary by the University's Department of Risk Management and Insurance. (c) Permits will not be granted for the sale of alcoholic beverages, tobacco products, or firearms . 3. Grant of Permits. (a) Permits will be granted by the offices responsible for the proposed sale or solicitation location (list under development). Each such responsible office (i) may prohibit sales entirely in all or a portion of its facili ty(s) or location(s) or in conjunction with a specified program or function or (ii) may establish additional standards specific to its facility(s) or area(s), which address time, place and manner restrictions and are approved by the Secretary of the Board of Trustees. To the extent that time and place restrictions result in a limited number of permits being available, permits 114 SPARTAN LIFE-2006 shall be granted in the order applications are received by the appropriate office. (b) Grant of a sales or solicitation permit shall imply nei ther approval nor disapproval of the purposes of the group, the activities conducted, the content of any materials distributed or any items being sold. -Secretary of the Board of Trustees -October 1996 SEXUAL HARASSMENT, POLICY ON I. INTRODUCTION . Michigan State University is committed to maintaining a learning and working environment for all students, faculty, and staff that is fair, humane, and responsible-an environ ment that supports career and educational advancement on the basis of job and academic performance. Sexual harass ment subverts the mission of the University and offends the integrity of the University community It is reprehensible and is not tolerated at Michigan State University Sexual harassment is a form of unlawful gender (sex) dis crimination. It may involve harassment of women by men, harassment of men by women, and harassment between per sons of the same sex. Sexual harassment is made unlawful by Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, and Michigan~ Elliott-Larsen Civil Rights Act. The University and the law also prohibit retaliation against persons who complain about alleged sexu al harassment or who cooperate in an investigation of report ed sexual harassment. This Policy applies to all members of the University commu nity-faculty, staff, and students. II. PROHIBITION Members of the University community shall not engage in sexual harassment. Persons who do so are subject to disciplinary action, up to and including discharge for employees and suspension for students. Ill. DEFINITION A. What is Sexual Harassment? "Sexual harassment" means unwelcome sexual advances, unwelcome requests for sexual favors, or other unwelcome behavior of a sexual nature when: 1. submission to such behavior is made, explicitly or implicitly, a term or condition of an individual's employment or status in a course, program, or activity; or 2. submission to or rejection of such behavior is used as a basis for a decision affecting an individual's employ ment or participation in a course, program, or activit~; or 3. such behavior is so severe, persistent, or pervasive.that a reasonable person would find that it: a) alters the terms or conditions of a person's employ ment or educational experience, or b) unreasonably interferes with an individual's work or performance in a course, program, or activity, thus creating a hostile or abusive working or educational · environment. Sexual harassment involves unwanted sexual attention. However, a person's subjective belief that behavior is offen sive does not make that behavior sexual harassment. The behavior must also be objectively unreasonable. The determination as to whether behavior is sexual harassment must take account of the totality of the cir cumstances, including the nature of the behavior and the context in which it occurred. Sexually harassing conduct often involves a pattern of offensive behavior. However, a single instance of assaultive, physically threatening, or other especially abusive behavior may constitute sexual harassment. B. Examples of Sexual Harassment Many kinds of behavior may fit within the preceding def inition of sexual harassment. The following list is not exhaustive. • sexual assault • threats or insinuations which lead the victim reasonably to believe that granting or denying sexual favors will affect her or his reputation, education, employment, advancement, or standing within the University • sexual advances, sexual propositions, or sexual demands which are not agreeable to both parties • unwelcome and persistent sexually explicit statements or stories which are not legitimately related to employ ment duties, course content, research, or other University programs or activities • repeatedly using sexually degrading words or sounds to describe a person • unwanted and unnecessary touching, patting, hugging, or other physical contact • recurring comments or questions about an individual's sexual prowess, sexual deficiencies, or sexual behavior Speech and expressive conduct can be sexual harassment. However, this Policy shall not be interpreted to abridge First Amendment rights or to infringe academic freedom, as defined in the Faculty Handhook, the Faculty Rights and Responsibilities policy, and the document entitled Academic Freedom for Students at Michigan State University. Behavior of a sexual nature that is not sexual harassment may nonetheless be unprofessional in the workplace or disruptive in the classroom and, like other unprofessional or disruptive behavior, could warrant discipline. l Women's Resource Center staff will supply on request information on how individuals identified in this Policy may be contacted. Student Handbook and Resource Guide llS IV. VIOLATIONS A. Seeking Information on Sexual Harassment A member of the University community who seeks infor mation regarding sexual harassment and this Policy may contact: • Women's Resource Center staff1 • the Anti-Discrimination judicial Board Coordinator • the Director of the Office of Affirmative Action Compliance and Monitoring • the administrator in charge (e.g., chairperson, director, dean, vice president) of the relevant academic or sup port unit • the Faculty Grievance Official • the Coordinator of the Employee Assistance Program • the Associate Dean for Graduate Student Welfare • the Director of Human Resources • the Director or the Coordinator of Sexual Assault Safety Education of the MSU Counseling Center • University Undergraduate Division staff • the Ombudsman • Residence Hall Directors • the Director of Student Life • the Director of the Student Employment Office Unit administrators who need help in applying this Policy should contact: the Director of Human Resources or the Assistant Provost/Assistant Vice President for Academic Human Resources, whichever is appropriate; the Director of the Office of Affirmative Action Compliance and Monitoring; or the Office of the General Counsel. B. Complaining about Sexual Harassment A member of the University community who wishes to complain about sexual harassment by an employee or stu dent of the University should take the following action: • If the alleged harasser is a faculty or staff member, the complaint should be made, orally or in writing, to the alleged harasser's unit administrator or to the Director of the Office of Affirmative Action Compliance and Monitoring. • If the alleged harasser is the unit administrator, the complaint should be made, orally or in writing, to the unit administrator's superior or to the Director of the Office of Affirmative Action Compliance and Monitoring. . • If the alleged harasser is a student, the complaint should be made to the Office of judicial Affairs, Division of Student Affairs and Services. For the University most effectively to investigate and respond to alleged sexual harassment, the complaint should be made as promptly as possible after the alleged sexual harassment occurs. A member of the University community who believes that she or he has been sexually harassed may also elect to file a complaint with the Anti-Discrimination judicial Board for violation of the University's Anti-Discrimination Policy or to file a grievance against the alleged harasser under applicable University procedures. The submission of such a complaint or grievance does not affect the University's ability to take disciplinary or other administrative action even though the complaint or grievance is still pending. Reports of sexual assault and other crimes should be directed to the University's Department of Police and Public Safety, regardless of whether the matter is also reported as sexual harassment. C. Processing Complaints Complaints of alleged sexual harassment made to the Office of judicial Affairs, Division of Student Affairs and Services, will be processed under the applicable student disciplinary code. Complaints of alleged sexual harassment made to the Director of the Office of Affirmative Action Compliance and Monitoring will be referred to the unit administrator of the alleged harasser or, if the alleged harasser is the unit admin istrator, to the unit administrator's superior. Complaints made or referred to the unit administrator of the alleged harasser or the unit administrator's superior will be processed by those individuals. Each complaint of sexual harassment must be evaluated with reference to the pertinent circumstances. On occa sion, a complaint will be resolved informally Other com plaints will result in investigations, including interviews and the review of documentary material. Both the com plainant and the alleged harasser will be notified of the outcome of an investigation. If an investigation results in a determination that sexual harassment has occurred, the University will take remedial, including, where appropri ate, disciplinary, action. In processing sexual harassment complaints, the responsi ble administrator will normally confer with the Office of the General Counsel and academic or human resources administrators. Guidelines for investigating allegations of sexual harassment are available to administrators. Members of the University community are expected to cooperate in investigations of alleged sexual harassment by University officials. D. Sexual Harassment by Third Parties If a University student believes that she or he has been sexually harassed in a University academic program by an individual who is not a University employee or student, the student should report the alleged sexual harassment to the unit administrator (department chair or dean) respon sible for that academic program or to the Director of the Office of Affirmative Action Compliance and Monitoring. If a University employee (including a student employee) believes that he or she has been sexually harassed within the scope of his or her employment activities by an indi vidual who is not a University employee or student, the University employee should report the alleged sexual harassment to his or her supervisor or to the Director of the Office of Affirmative Action Compliance and Monitoring. If the University determines that a third party has sexual ly harassed a University student in a University academic program or a University employee within the scope of her or his employment, the University will take corrective action. Individuals who are not students or employees of the University are not subject to discipline under the University's internal processes, however. 11 6 SPARTAN LIFE- 2006 A member of the University community who believes that he or she has been sexually harassed by a University con tractor in the execution of a University contract or engage ment may also elect to file a written complaint with the Anti-Discrimination judicial Board for violation of the University's Anti-Discrimination Policy E. Confidentiality To the extent permitted by law, the confidentiality of all persons involved in a sexual harassment investigation or complaint will be observed, except insofar as information needs to be disclosed so that the University may effective ly investigate the matter or take corrective measures. F. Retaliation Persons who complain about sexual harassment, or who cooperate in the University's investigation and handling of sexual harassment reports or complaints, shall not be sub ject to retaliation for complaining or cooperating, whether or not the University finds that there was sexual harass ment. If a complainant or witness believes that she or he is being subjected to retaliation, she or he should promptly contact the Director of Human Resources (stafO, the Assistant Provost/ Assistant Vice President for Academic Human Resources (faculty and academic stafO, the Assistant Vice President for Student Affairs (students), or the Director of the Office of Affirmative Action Compliance and Monitoring (faculty, staff, or students). G. False Complaints Any member of the University community who knowing ly files a false complaint of sexual harassment, or who knowingly provides false information to or intentionally misleads University officials who are investigating a com plaint of alleged sexual harassment, is subject to discipli nary action, up to and including discharge for employees and suspension for students. V. OTHER RELEVANT UNIVERSITY POLICIES Since sexual harassment is a form of unlawful gender dis crimination, a member of the University community who violates this Policy also violates the University's Anti Discrimination Policy 1 Other University policies relevant to behavior of a sexual nature by members of the University community include Conflict of Interest in Educational Responsibilities Resulting from Consensual Amorous or Sexual Relationships, Conflict of Interest in Employment, Article 2.00 of the General Student Regulations, Article 3.00 of the Graduate and Undergraduate Residence Hall Regulations, and Ordinance: 22.0Q -Office of the President -May, 1999 SIGNS AND STRUCTURES (Ordinance 28.00) 28.01 Signs .011 No person shall erect or otherwise display in a public area of property governed by the Board, any sign or poster that advertises or otherwise calls attention to a person or activity except on bulletin boards provided by Michigan State University (Student organizations should contact the Student Life Center regarding exceptions to this provision.) .012 No person shall efface, alter, tamper with, destroy or remove any sign or inscription of any property governed by the Board. .013 It shall be unlawful for any person to attach any sign or poster to any property other than a bul letin board governed by said Board. (See also: General Student Regulation 4.00.) 28.02 Structures-Erection and Maintenance of .021 No person shall construct or otherwise erect or maintain any structure anywhere within the confines of property governed by the Board unless a permit has been granted by the Secretary of the Board of Trustees or his/her designee. It shall be a violation of this ordinance to construct, erect or maintain any structure without a permit. .022 Areas may be designated by University regula tions and/or administrative rulings for the erec tion and/or maintenance of structures relating to authorized activities taking place on campus and for the erection and/or maintenance of symbolic structures representing constitutionally protected expression. Reasonable time, place and manner regulations which are consistent with preserva tion of the campus landscape and environment, protection of university activities, and protection of the health and safety of all users of the area may be enacted by University units and incorpo rated into permits. No person shall violate the terms and conditions of a permit. .027 A person who violates subsection .G21 of this ordi nance shall be guilty of a misdemeanor and shall be punished as provided by law. A person who violates subsection .022 of this ordinance and who has no prior violations is responsible for a civil infraction and is liable for a civil fine of $100. A person who violates subsection .022 of this ordinance and who has a prior violation under this section shall be guilty of a misdemeanor and shall be punished as provided by law. The Anti-Discrimination Policy is an All-University Policy Therefore, alleged violations by students of the Policy on Sexual Harassment may be adjudicated under the University's student disciplinary processes. Student Handbook and Resource Guide 117 TEMPORARY STRUCTURES, ERECTION OF (Administrative Ruling) A ln accordance wiLh constiLutional rights of freedom of expression, symbolic sLrucLures representing constitution ally protecLed expression may be erected by studenLs, stu dent groups and regisLered studenL organizations in the area lying between Lhe Red Cedar River, the International SLudents Cente1~ Erickson Hall and Wells Hall in accor dance wiLh Lhis ::.ldminisLraLive ruling. B. RegisLraLion for a permit shall be initiated in the Office of the Vice President for Student Affairs and Services (StudenL Life CenLer) during normal business hours on forms provided by that office. Permits for the erection of such temporary strucLures shall be issued after proper reg istration on a firsL-come firsL-served basis unless it is determined that Lhe approval would result in interference with the public health and/or public safety or in unrea sonable interference with the operations and/or use of university buildings or grounds. The duration of a permit shall not exceed fourteen (14) consecutive days. Permits may be renewed for addiLional periods of fourteen (14) days upon renewal of registration, provided that Lhere has been no breach of the terms of the permit, the number of registrants who can be accommodated in the area is not exceeded and there are no other registrants waiting to use the area. C. Individuals who are issued permits shall abide by the fol lowing terms: L Symbolic structures shall be erected only within the above-described area and restricted Lo Lhe boundaries indicated on the atLached map. (Available in 101 Student Services.) 2. Symbolic sLructures shall not exceed thirty-two (32) square feel al the base, eight (8) feet in height, nor be localed less than twenLy-four (24) feet from any other strucLure. 3. Symbolic structures shall not be inhabited, slept in, camped in or used as shelters. 4. Persons to whom permits have been granted (permit holders) shall be personally responsible for any sym bolic sLructure erected. 5. Permit holders shall maintain the structure and imme diately surrounding area in such manner and by such means as will leave the area unimpaired and free from Lrash, garbage and liner. 6 Signs, posters, placards, and banners shall not be attached to any trees, shrubs or buildings. Symbolic structures shall not be affixed to the grounds or any trees, shrubs or buildings. 7. lnc.lividuals who have erected structures or directed the erecLion of structures are responsible for and liable to the University for Lhe costs of removal, storage or other disposition of any structure which is impounded by the University for violation of any of these guidelines. 8. Violation of the terms of any permit by a permit holder may result in prosecution and/or penalties as provided in Ordinance No. 28. D. Any permit may be revoked or modified if the activities of the participants interfere with the public health and/or safely or unreasonably interfere with the operations or use of University buildings or grounds or if the terms and conditions of the permit are violated. E. Every effort will be made to compleLe the processing of the registration for a permit expeditiously but not later Lhan three (3) class days. -Secretary of the Board of Trustees -Vice President for SLudent Affairs and Services -Vice President for Finance and Operations -November 11, 1990 Information regarding permission Lo erect A-frames and sandwich boards outside of campus buildings is avail able in the Student Life Center, 101 Student Services. Size limit is 3' x 5'. SMOKE-FREE POLICY, MSU (All-University Policy) (Applicable to University employees as well as students) The compelling scientific findings, as summarized by the United States Surgeon General (1986) 1 and the Environmental ProLection Agency (1989 2 , 19923 the simple separation of buildings into "smoking" and "non smoking" sections does not eliminate the unequivocal health risks thaL result from Environmental Tobacco Smoke (ETS). Jn light of these findings, Michigan State University is com mitted to eliminating harmful exposures to environmental tobacco smoke unwanted by students, faculty, staff and visi tors, and adopts Lhe following SMOKE-FREE policy ), indicate that 1. Smoking will not be permitted in any enclosed space, regardless of location, except specifically designated pri vate residential space and hotel rooms. Smoking will not be permitted near exits and entrances of buildings, except at a reasonable disLance or unless otherwise designated. 2. CigareLLes and oLher tobacco products will not be sold on University grounds. 1 Health consequences of lnvoluntary Smoking: A Report of the United States Surgeon General (December, 1986). DHHS (CDC) 87-8398. 2 Indoor Air Facts, No. 5: Environmental Tobacco Smoke Qune 1989). United States Environmental Protection Agency, Office of Air and Radiation (ANR-445). 3 Respiratory Health Effects of Passive Smoking: Lung Cancer and Other Disorders (December 1992). United States Environmental Protection Agency, Office of Air and Radiation, EPN600/6-90/0067 118 SPARTAN LIFE-2006 3. This smoke-free policy applies to all Michigan State University facilities and vehicles, owned or leased. Smoking cessation programs provided by Healthy U and Olin Health Center are available to assist persons who wish to quit smoking. Questions, problems and complaints regard ing this policy should be handled through existing depart mental administrative channels and administrative proce dures, including the Housing Options Committee. Persons found to have violated this policy will be subject to discipli nary action in the same manner and magnitude as violations of other University policies. The success of this policy will depend on the thoughtfulness, consideration, and cooperation of smokers and non-smokers. All employees share in the responsibility for adhering to and enforcing this policy -Board of Trustees -July 16, 1993 SMOKING (Ordinance 29.00) (Applicable to University employees as well as students) . 01 No person shall smoke in any closed space, regardless of location, except specifically designated private residential space and hotel rooms. Smoking will not be permitted near exits and entrances of buildings, except at a reason able distance or unless otherwise designated. .02 Cigarettes and other tobacco products will not be sold on university grounds. .03 This smoke-free ordinance applies to all Michigan State University facilities and vehicles, owned or leased. -Board of Trustees -Enacted September 15, 1964 -Amended May 16, 1969; December 10, 1994; October 13, 1995 SOCIAL SECURITY NUMBER PRIVACY POLICY This Policy provides for the confidentiality of social security numbers obtained by the University in the ordinary course of business. 1 References in the Policy to "social security num ber" mean an individual's social security number or more than four sequential digits of that number. References in the Policy to "documents" include all documents regardless of form (i.e., paper, electronic, microfiche, etc.). I. Applicability. Effective January 1, 2006, this Policy applies to all mem bers of the University community-faculty, staff, and students. II. Access to Social Security Numbers. The University restricts access to information or docu ments containing social security numbers to members of the University community who have a legitimate University business reason to access such information or documents. Unit supervisors/unit administrators are responsible for implementing this restriction through appropriate unit training and oversight procedures. Ill. Prohibited Disclosures. Members of the University community shall maintain the confidentiality of University information and docu ments containing social security numbers. Members of the University community shall not do any of the fol lowing with the social security number of an employee, student, or other individual: 1. Publicly display the social security number. 2 2. Use the social security number as an individual's primary account number unless that use has been approved by the Assistant Vice President for Human Resources or the Assistant Provost and Assistant Vice President for Academic Human Resources. 3. Visibly print the social security number on any iden tification badge, membership card, permit, or license . 4. Mail a document containing an individual's social security number unless it falls within one of the following exceptions: 3 a. State or federal law, rule, regulation, or court order or rule authorizes, permits, or requires that the social security number appear in the document. b. The document is sent as part of an application or enrollment process initiated by the individual. c. The document is sent to establish, confirm the status of, service, amend, or terminate an account, contract, policy, or employee or health insurance benefit, or to confirm the accuracy of a social security number of an individual who has an account, contract, policy, or employee or health insurance benefit. d. The document is mailed in connection with an ongoing administrative use to do any of the following: 1. Verify an individual's identity, identify an individual, or accomplish another similar administrative purpose related to an existing or proposed account, transaction, product, service, or employment. 2. Investigate an individual's claim, credit, crimi nal, or driving history 3. Detect, prevent, or deter identity theft or anoth er crime. 1 This Policy has been created pursuant to Section 4 of the Michigan Social Security Number Privacy Act, MCLA 445.81 et. seq. 2 "Publicly display" means to exhibit, hold up, post, or make,visible or set out for open view, including but not limited to, open view on a com puter device, computer network, website, or other electronic medium or device, to members of the public or in a public manner 3 "Mail" includes delivery by United States mail, campus mail, or any other delivery service that does not require the signature of the recipient indicating actual receipt. Student Handbook and Resource Guide 119 4. Lawfully pursue or enforce the University's VII. University Resources. legal rights. 5. Provide or administer employee or health insurance benefits, claims, or retirement programs. e. The document is mailed by or at the request of the individual whose social security number appears in the document or at the request of his/her parent or legal guardian. f. The document is mailed in a manner or for a pur pose consistent with the federal Gramm-Leach Bliley Act (GLB), federal Health Insurance Portability and Accountability Act (HIPAA), or the Michigan Insurance Code of 1956. g. Other exceptions approved by the Office of General Counsel. 5. Require an individual to transmit his/her social secu rity number over the Internet or a computer system or network unless the connection is secure, or the transmission is encrypted. 6. Require an individual to use or transmit his/her social security number to gain access to an internet website or a computer system or network unless the connec tion is secure, or the transmission is encrypted. 7. Mail any document containing a social security number that is visible on or from outside the enve lope or packaging for the document. IV. Authorized Uses. This Policy does not prohibit the use of social security numbers where the use is authorized or required by state or federal statute, rule, regulation, or court order or rule, or pursuant to legal discovery or process. This Policy also does not prohibit the use of social security numbers by the Department of Police and Public Safety for criminal investigation purposes or the provision of social security numbers to a Title IV-D agency (child support/support orders), law enforcement agency, court, or prosecutor as part of a criminal investi gation or prosecution. V. Disposal of Social Security Numbers. Documents that contain social security numbers shall be properly destroyed when those documents no longer need to be retained pursuant to University document retention policies. Paper documents containing social security numbers should be shredded. Electronic docu- . ments containing social security numbers should be destroyed in a manner consistent with the "best prac tices" guidance issued by the Vice Provost for Computing and Technology VI. Violations. Violations of this Policy may result in disciplinary action, up to and including dismissal for employees and suspension for students. Individuals who violate this Policy may also be subject to the civil and criminal penalties provided for in the Michigan Social Security Number Privacy Act. Questions regarding this Policy may be directed to Human Resources, Academic Human Resources, the Vice Provost for Libraries, Computing & Technology, or the Office of General Counsel. SPEAKERS POLICY, OUTSIDE (Student Group Regulation) GENERAL POLICY It is the policy of Michigan State University to foster a spirit of free inquiry and to encourage the timely discussion of a wide variety of issues, provided that the views expressed are ~tated openly and, therefore, are subject to critical evaluation. Restraints on free inquiry should be held to that minimum which is consistent with preserving an organized society in which peaceful, democratic means for change are available. Therefore, registered student organizations are encouraged to invite speakers to the campus subject only to the following provisions: 1. The speaker must not urge the audience to take action which is prohibited by the rules of the University or which is illegal under federal or Michigan law. Advocating or urging the modification of the government of the United States or of the State of Michigan by violence or sabotage is specifically prohibited. It is the responsibility of the student organization to inform speakers of these prohibitions. 2. Sponsorship must be by a student organization which has been registered under the general regulations approved by the appropriate University authorities. 3. For purposes of preserving a record of all such public meetings and/or coordinating them with the calendar of other activities taking place on University property, the sponsoring organization must (a) make all arrangements for reservation of space with the appropriate University officials, and (b) complete a form to be furnished by the appropriate University office indicating, among other things, the subject to be discussed, the names of all speakers and the time and place of the meeting, the form to be certified by the signature of the appropriate officer of the organization. All rules for administration of requests from registered student organizations must conform to the provisions stated above. It shall be the responsibility of the Assistant Director of Student Life (Student Activities) to certify that all appropriate steps have been taken before the event is officially scheduled. (NOTE: The registration forms and information regarding the Outside Speakers Policy are available in the Student Life Center, 101 Student Services.) SPARTAN LIFE-2006 UNIVERSITY IMPLEMENTING POLICY 4. Any student organization violating the provisions of this bylaw is subject only to the procedures and penalties applicable to students and student organizations that vio late other University rules. 5. Public announcements concerning the speaker shall con tain statements that clearly and accurately identify him or her. 6. At meetings dealing with controversial issues, ample time shall be allowed for questions and free discussion of the ideas presented. 7. The Assistant Director of Student Life (Student Activities) is responsible for establishing programs whereby organiza tions shall be informed about the University's policy on speakers. 8. The Assistant Director of Student Life (Student Activities), 101 Student Services Building, shall receive the speaker registration forms. -Board of Trustees -December 14, 1962 (See also: Academic Freedom for Students at Michigan State University, Article 1.) STUDENT EVENTS-SOCIAL Social events (e.g., dances, mixers) that occur on the Michigan State University campus and to which persons beyond the sponsoring organization's membership are invited must be in compliance with the procedures for scheduling such events. These procedures may be obtained from the Department of Student Life, 101 Student Services. The sched uling process must begin at least 21 calendar days prior to the desired date for the event. STUDENT DISORDERLY CONDUCT POLICY, MSU (All-University Policy) Prohibition Michigan State University students shall not engage in dis orderly conduct at or in connection with a riot. Definitions "Riot" means five or more persons, acting in concert, who engage in violent conduct and thereby intentionally or recklessly cause or create a serious risk of causing public terror or alarm. 'l\.cting in concert" means acting with a common intent or purpose. "Disorderly conduct at or in connection with a riot" includes, but is not limited to, setting fires; throwing bottles or other projectiles; damaging, destroying, or defacing prop erty not the student's own; obstructing, interfering with, or disrupting the activities of peace officers or public safety personnel engaged in the lawful performance of their offi cial duties; intentionally or recklessly causing or threatening physical harm to another; endangering the physical safety of another; tampering with or misusing fire or safety equip ment; theft or looting; resisting arrest; and conspiring with others or inciting others to do any of the foregoing. Application This Policy applies to all Michigan State University stu dents whenever the prohibited conduct occurs on the land governed by the Board of Trustees of Michigan State University (the 'tampus"), when students are engaged in University-sponsored or student group sponsored (student governing group and registered student organization) activ ities off campus, in all local government jurisdictions adja cent to the campus, or on any other college or university campus. Enforcement Violations of this Policy will be adjudicated according to procedures outlined in Article 4 of Academic Freedom for Students at Michigan State University. Students found through University disciplinary proceedings to have violated this Policy may be subjected to a variety of sanctions as described in Section 4.24 of Academic Freedom for Students at Michigan State University. These sanctions may include: No Action, Warning, Warning Probation, Disciplinary Probation or Suspension from the University Either probation may also include stipulations requiring a student living on campus to move to another location on or off campus. Students may also be required to make restitution for damage to University property In addition to sanctions outlined in Section 4.2.4 of Academic Freedom for Students at Michigan State University, violators of this Policy may also be required to make resti tution for damage to public and private property In some instances, students accused of violating this Policy may be suspended on an interim basis. 1 Behaviors violating this Policy may also be in violation of professional standards established by colleges and profes sional schools at Michigan State University Procedures for adjudicating these alleged violations are outlined in Graduate Student Rights and Responsibilities, Medical Student Rights and Responsibilities, and documents from Michigan State University-Detroit College of Law. See Section 4.3.7 of Academic Freedom for Students at Michigan State University which reads: When the Vice President for Student Affairs and Services, at his/her discretion, believes there is reasonable cause that a student's continued presence at Michigan State University constitutes a clear and present danger to the health or safety of persons or property, the Vice President for Student Affairs and Services or his/her designee may temporarily suspend a student pending final resolution of the matter. The interim suspension shall not preclude, predetermine, or render irrelevant subsequent disciplinary action or procedures; nor shall an interim suspension create a presumption of guilt. Student Handbook and Resource Guide 121 A ~tatement on Free Speech and Outside Speakers Office of the President, Michigan State University Historically; great universities have benefited from outside speakers and the diverse perspectives their speeches pres ent. Underlying an openness to such speakers is the prin ciple that the First Amendment of the Constitution of the United States and the right to free speech that it protects are fundamental to the academy Yet, adherence to the tenets of free speech is not the sole core value of the academy Intellectual honesty in the pur suit of truth is also fundamental. Other key values include inclusion, openness to and tolerance for new ideas, and civility Visiting speakers can cause discomfort: at times because they disturb our self-image or complacency; and at times because they propagate views we consider or suspect to be erroneous. Ideally; the members of a university community who exer cise their First Amendment rights should each listen to the ideas and beliefs of others, reflect critically on their own ideas and beliefs, accept individual responsibility for their actions and words, and commit themselves to contribute Lo the positive, scholarly tenor and richness of the intellec tual debate. Both malice and reckless disregard of truth are wrong, but the academy and our society as a whole accept their possi bility to ensure the great blessing of open inquiry MSU has addressed these issues in the context of student organ izations through its 1962 board-approved "Outside Speakers Policy" and in its 1990 "Criteria for Funding Student-Sponsored Programs and Activities by University Administrative Units." These documents are printed annually in the MSU publi cation Spartan Life. Copies are available in 162 Student Services Building. This information is also available elec tronically at www vps. msu. edu!SpLifelspeech. htm. Student groups, their advisors, and other organizations are urged to familiarize themselves with the policy and the cri teria. Others in the MSU community should be aware that the general principles the policy promotes-including accu racy of publicity and provision of opportunity for questions and discussion in case of controversy-guide us all. Members of our campus community should take responsi bility to uphold both the tenets of free speech and our shared and core values. Dialogue between affected groups before and after an occasion sparking debate should be encouraged in the spirit of our core values. June 5, 2006 Interpretation This Policy shall not be interpreted to restrict or limit any student's First Amendment rights to freedom of speech or assembly Note: All members of the University community must abide by standards of behavior that reflect the collegial nature of their endeavors. Faculty members and staff mem bers are subject to the disciplinary policies set forth in the Faculty Handbook and the Employee Handbook, respectively -Board of Trustees, Interim Policy; April 9, 1999 -Revised and Adopted -Academic Council, October 24, 2000 -Board of Trustees, December 8, 2000 groups (Residence Halls Association, Residents Council for University Apartments, and Owen Graduate Association) are authorized to collect refundable and mandatory student taxes from their constituent groups subject to initial student refer endum and renewal referendum every three years. Additional criteria, procedures, and accountability measures for the use of University collection procedures by the above mentioned groups are to be developed by appropriate administrative offices. Until further action by the Board, an exception will exist for The State News, lnc., which will continue to collect student tax assessments under the same procedures that have been in effect since The State News, Inc., became a separately incorporated organization. STUDENT FEE COLLECTION (STUDENT TAXATION) (All-University Policy) -Board of Trustees -December 2, 1983 Student Fee Collection Criteria and Procedures (Administrative Ruling) Michigan State University will have a student tax system that will allow students to assess themselves taxes for the purpose of supporting student sponsored programs and services. The all-University student governing bodies (Council of Graduate Students and the Associated Students of Michigan State University) and the on-campus residence unit governing I. All-University Student Governing Bodies and On Campus Residence Governing Groups University policy provides that Michigan State University will collect mandatory and refundable fees for all-University student governing bodies (Associated Students of Michigan State University and Council of 122 SPARTAN LIFE-2006 Graduate Students) and on-campus residence governing groups (Residence Halls Association, Residents Council for University Apartments, and Owen Graduate Association). The criteria and procedures follow: A. All-University student governing bodies and on campus residence governing groups shall meet the following provisions before the University will collect fees from constituents of the all-University student governing bodies or the on-campus residence governing groups: 1. The all-University student governing bodies and the on-campus residence governing groups shall have constitutions duly ratified by their student constituencies and recognized by the University 2. The power to assess fees of student constituents must be granted in their constitutions. These all University governing bodies and the on-campus residence governing groups have the right to assess fees on their student constituencies. 3. The Student Affairs and Services Division and the Business and Finance Division will establish the procedures for collection of mandatory and refundable fees in consultation with the all University student governing bodies and on campus residence governing groups. 4. The all-University student governing bodies and the on-campus residence governing groups will establish procedures to refund collected fees to students making the request within the first 10 class days of each academic semester. 5. The all-University student governing bodies and the on-campus residence governing groups will make available a yearly financial report to the stu dent population and to the Division of Student Affairs and Services formatted by the executive committee of each all-University student govern ing body or on-campus residence governing group. If an all-University student governing body or on-campus residence governing group has sub divided its total fee assessment by major govern ing groups, organizations, or programs (see LB.), the yearly financial report of the parent all University student governing body or on-campus residence governing group must contain informa tion from these constituent major governing groups, organizations, or programs. The availability of this report shall be publicized by November 1 in a publication that is distributed campus-wide to their constituent students. B. Constituent major governing groups, organizations, and programs of the all-University student governing bodies and on-campus residence governing groups may petition or request from their parent governing body or group monies to fund their activities. The all-University student governing bodies and on campus residence governing groups may, however, allow their student constituencies to authorize through referendum process the collection of a fee assessment for a specific major governing group, organization or program (see Section III). If such a fee collection is authorized through the referendum process, the parent all-University student governing body or on-campus residence governing group may develop requirements and procedures that govern the use of the fees collected by the specific major governing group, organization, or program. C. The mandatory and refundable fee collected by the University on behalf of these all-University student governing bodies or on-campus residence governing groups shall be subject to renewal by referendum of the affected student constituency every three years. 1. If an all-University student governing body or on campus residence governing group has subdivid ed its total fee assessment by major governing groups, organizations, or programs, the renewal referendum will be conducted on each major gov erning group, organization, or program every three years. 2. Renewal of the fee requires an approval by a majority of the students voting. II. Incorporated Student Organizations University collection procedures may not be used by an all-University student governing body, major student governing group, or student organization which is sepa rately incorporated. III. Referendum for Establishment, Modification, or Removal An additional referendum for either establishment, modification, or removal of an all-University student governi.ng body or on -campus residence governing group will be held if the following conditions have been met: A. A student, major governing group, organization, or program has obtained, by written petition, the writ ten support of at least thirty percent of the affected student constituency for such a referendum. The petition must fairly represent the action that is being requested. Petitions may be circulated from the first day of early registration to the last day of the fifth week of the semester in which the early registration applied. The petitions will be validated by the Vice President for Student Affairs and Services at the · expense of the student, major governing group, organization, or program. 1. Upon validation of the petitions, a referendum shall be held in a manner prescribed by the Vice President for Student Affairs and Services. A majority (fifty percent plus one) of the affected student constituency must vote, and the referen dum must be approved by a majority of those voting. Renewal procedures are outlined in Section IV 2. The costs of all initial and renewal referenda authorized by the procedure outlined in the sec tion of the administrative ruling (III.A.) will be borne by the requesting student, major governing group, organization, or program. Student Handbook and Resource Guide 123 B. An all-University student governing body or on campus residence governing group may request a . referendum to establish a mandatory fee assessment of a new and different student constituency or they may request a referendum to authorize the collection of fees for a specific major governing group, organi zation, or program. This referendum shall be held in a manner prescribed by the Vice President for Student Affairs and Services. The referendum will be open only to the proposed student constituency. A majority of that constituency (fifty percent plus one) must vote on the referendum, and approval for the referendum must be by a majority of those voting. 1. At the time of renewal for fees authorized by the procedure outlined in this section of the adminis trative ruling (III.B.), the all-University student governing body or on-campus residence govern ing group that initially requested the referendum for the specific major governing group, organiza tion, or program must decide if it wishes to con tinue to support the specific major governing group, organization, or program. Renewal referen dum procedures are outlined in Section IV If the all-University student governing body or on campus residence governing group withdraws its support, the renewal referendum will not be held and the collection of taxes will cease .after the spring semester of the third year that the taxes have been collected for the specific major govern ing group, organization or program. 2. The costs of all initial and renewal referenda authorized by the procedure outlined in this sec tion of the administrative ruling (III.B.) will be borne by the requesting major governing group, organization, or program (or all-University stu dent governing body or on-campus residence governing group if a new and different student constituency is being taxed). C An all-University student governing body or on campus residence governing group may request a referendum for modification or removal of any previ ously established fee under its jurisdiction. A specific major governing group, organization, or program may also request a referendum for modification or removal of any fee it is receiving. These referenda shall be held during the next entire registration pro cedure except summer term. The referenda must be approved by a majority of students voting. D. When a student fee is established or modified through a referendum, the new fee will take effect two registration periods after the registration period in which the referendum was conducted (e.g., a refer endum conducted fall registration, new fee takes effect summer registration; a referendum conducted spring registration, new fee takes effect at fall regis tration). IV. Referendum for Renewal A. Renewal referenda on the taxes collected for the all University student governing bodies and on-campus residence governing groups shall be conducted on a rotating basis during spring semester. Not more than two renewal issues shall be on the ballot during the same period. Renewal of the fees requires an approval by a majority of the students voting. B. If the referendum is not approved, fees will not be collected commencing with the following fall semes ter. An all-University student governing body or an on-campus residence group may request a new refer endum to re-establish the fee. This referendum may be conducted any term except summer term. Re establishment of the fee requires that a majority (fifty percent plus one) of the affected student con stituency must vote in the referendum. The referen dum must then be approved by a majority of those voting. V. University Authorization for Tax Collection The Vice President for Student Affairs and Services shall be the University official empowered to authorize tax collections and/or referenda if the all-University govern ing bodies or on-campus residence governing groups have met the appropriate provisions of this Administrative Ruling. VI. Violation of Regulations and Procedures If it is alleged that any all-University student governing body, on-campus residence governing group, major gov erning group, organization or program is violating the regulations and procedures in this Administrative Ruling, the Vice President for Student Affairs and Services or his/her designee shall conduct a hearing on this matter. If it is the judgment of the Vice President for Student Affairs and Services that violation of procedures is evident, the affected group(s) may be suspended from collection privileges. VII. Petition, Referendum, and Collection Costs The costs associated with validating petitions, conduct ing referenda, and collecting fees will be borne by the requesting group(s) or student(s). -Vice President for Student Affairs and Services -June, 1984 UNDERCOVER SURVEILLANCE INVOLVING MSU STUDENT ORGANIZATIONS 1 In its Resolution of September 17, 2001, the MSU Board of Trustees directed that undercover surveillance of student organizations should occur only in "extraordinary circum stances" and should not be a part of normal police opera tions. The Board further directed that the University President is responsible for implementation of this Resolution. Undercover surveillance potentially threatens the delicate bal- U4 SPARTAN LIFE-2006 ance in an academic community between protecting freedom and ensuring security. To safeguard individual liberties, the President should consider the mission of the university before responding to a request to approve undercover surveillance of student organizations. In addition, the President must have a workable definition of "extraordinary circumstances" to guide him or her. This statement defines "extraordinary circumstances" as situa tions in which reasonable cause exists to conclude that actions of MSU student groups on campus could lead to loss of life, physical harm or substantial property damage. Peaceful protests or demonstrations are not "extraordinary cir cumstances." Guidelines for Conducting Undercover Surveillance of MSU Student Organizations l. If the Police Chief and his or her immediate supervisor (currently the Vice President for Finance and Operations) have reason to believe that the conditions for "extraordi nary circumstances" have been met, they must inform the President before taking action. 2. The President then determines if the situation constitutes "extraordinary circumstances." 3. Before determining that undercover surveillance is neces sary, the President should seek advice and options from the following: a. General Counsel b. Vice President for Student Affairs and Services c. Provost 4. If feasible, the President should seek student input. 5. Given the advice and options provided by these parties, the President should determine an appropriate course of action to ensure the safety of the campus and an environ ment that promotes and protects individual liberties. 6. If the President determines that undercover surveillance of a student organization is appropriate, he or she should set clear goals and the parameters for the surveillance. Any need for significant changes in the goals or parameters of the surveillance shall be reported to the President to determine whether those changes are authorized in accor dance with this procedure. 7. The Police Chief will provide weekly reports regarding the ongoing undercover surveillance to the Vice President for Finance and Operations and the President. 8. Approval for undercover surveillance of an MSU student organization will expire when the "extraordinary circum stances" no longer exist and, in all cases, after a four month period, unless the President extends the surveil lance. Records Regarding Undercover Surveillance of MSU Student Organizations If the President authorizes an undercover surveillance, the University will prepare and maintain indefinitely a written record available to the public containing the following.proce- dural information: 1. The fact that undercover surveillance was conducted of an · MSU student organization. 2. The fact that such undercover surveillance was approved in accordance with these guidelines, including a list of any other options considered, and a list of University offi cials consulted. 3. The dates of the surveillance. 4. Whether an arrest or conviction occurred as a result of the surveillance. If the Police Chief requests an undercover surveillance of an MSU student organization, and if the President refers the matter to a law enforcement agency external to MSU, the University will prepare and maintain indefinitely a written record of this referral. To protect the privacy of the parties investigated, this written record will not contain the names of the individuals or organizations that were the subject of undercover surveil lance. The maintenance and release of other records, if any, regard ing the undercover surveillance will be governed by applica ble law and existing university record-keeping and destruc tion policies. UNIVERSITY TRADEMARKS The trademarks of Michigan State University are the exclusive property of the Michigan State University Board of Trustees, in accordance with the trademark and service mark registra tions filed with the U.S. Patent and Trademark Office and the Michigan Secretary. of State. The University reserves owner ship of any trademark, service mark, logo, insignia, seal, design, or other symbol or device associated with or referring to Michigan State University. To protect its brand and fiscal reputation, Michigan State has established the Office of University Licensing Programs. Persons and businesses wishing to use these marks commer cially are required to enter into a license agreement and sub mit royalties to the University. Registered student organizations and individual students using these names, marks, and symbols are directed to the Office of University Licensing Programs, 216 MSU Union, 355-3434, where approval must be obtained and specific instructions secured, prior to use. 1 These recommendations are applicable to undercover police suryeillance of registered student organizations as well as to student groups Which are not registered student organizations. In other words, the recommendations apply to student organizations as broadly understood. The recommendations do not, however, restrict undercover police activity with respect to groups of students who may be committing crimes for personal benefit like selling drugs or fencing stolen property The main purpose of the recommendations is to protect individual liberties in the context of political and social activism. Student Handbook and Resource Guide 125 ~ A student who leaves the University without withdrawing formally forfeits any fees or deposits paid to the University Involuntary. A student who is called into the Armed Forces during the semester should present orders for induction at the office of the assistant dean of the college in which the student is enrolled or at the Office of the Registrar for appro priate action. Disciplinary. If a student is dismissed for disciplinary rea sons during a semester, grades are assigned as described in the paragraph Voluntary During the Semester. -Revised 2006 OTHER ORDINANCES The University has ordinances in addition to those included here. All are published in, Michigan State University Ordinances, available for reference at the Information Desk in the Main Library; and at website: www.msu.edu/digl DOCU MENTS/ordinances.html#ord27 Included is information on enforcement powers, duties of police officers, and penalties. WITHDRAWAL PROCEDURES AND POLICIES (Administrative Ruling) Voluntary During the Semester. A student may voluntarily withdraw from the University prior to the end of the twelfth week of a semester, or within the first 6/7 of the duration of the student's enrollment in a special session (calculated in weekdays). Withdrawal is not permitted after these deadlines. The withdrawal procedure begins in the office of the associ ate dean of the college in which the student is enrolled or in the Office of the Registrar, Room 150 Administration Building. Upon official voluntary withdrawal from the University, sym bols are assigned to courses in which the student was enrolled according to the effective date of the withdrawal as follows: 1. If withdrawal is before the middle of the semester or spe cial session, no symbols will be assigned to courses in which the student was enrolled. 2. If withdrawal is after the middle of the semester or sum mer session, symbols will be assigned by instructors to courses in which the student was enrolled as follows: W (no grade) to indicate passing or no basis for grade regardless of the grading system under which the student is enrolled, N to indicate failing in a course authorized for P-N grading, or 0.0 to indicate failing in a course author ized for numeric grading. In case of official withdrawal from the University, fees are subject to refund according to the refund policy A student living in a residence hall should consult the manag er regarding the policy on the refund of room and board fees. A student living in an off-campus organized living unit should consult the individual unit for policies regarding room and board refunds. If three or more complete semesters of school are missed subsequent to withdrawal, including the summer sessions, the student must apply for readmission through the Office of the Registrar: www reg. msu. edu/ Voluntary at the Close of a Semester. There is no formal procedure for withdrawal at the end of a semester; however, a student living in University housing should notify the man ager of the appropriate unit. Unauthorized. A student who leaves the University during a semester or summer session without obtaining an official withdrawal will be reported as having failed all courses. The withdrawal procedure will not take place automatically for the student who leaves campus because of illness, of either one's self or family member, but must be initiated by the student. If this cannot be done in person, withdrawal may be initiated by writing to the assistant deari of the col lege in which the student is enrolled or the Office of the Registrar, Room 150 Administration Building. 126 SPARTAN LIFE-2006 A . . . . . . . . . . . . . . . . . . . . Standing Committees . Academic Advising. . . Academic Assembly; ASMSU . Academic Council . . . . . . . . . . . . . . . . . . . . . 6-7 . . 19 . . ..... . 22 . .. 22 Academic Dishonesty ..... . .......... 76, 77, 98, 108-109 . 43-60 Academic Freedom for Students at MSU. . .... . ..... 59-60 . . 60 . . . . . . . . . .. 22, 72 . 39, 47 . 38 Academic Governance-Student Participation . Academic Integrity Review Board. Academic Policies, Regulations . . . . . . . . . . . . . Academic Rights and Responsibilities Amendment Procedure . History of Approval . . . . . . . . . All Students . . . . . . . . . . . . . . Graduate Students (See GSRR, Art. 2) Medical Students (referral only) Faculty . . . . . . . . . . . . . . . . . . . . . . . . . . . 43-60 ... 61-74 ................ 74 . 45-46 . ........ 6-8 Academic Support Resources . . . . . Acceptable Use of Computing Systems, Software . . . . . . . . . . . . . . and the University Digital Network. . . Accessible Transportation . Activities, Student (Also see Recreation) Activity Registration (See All-University Events) . . . . . Address Change. . . . . . . . . . . Address Withholding Policy . . . . . . Administrative Rulings: Definition . Adult Student Services . . . . . . . . . . Advertising (See GSR 4.08) . Affirmative Action (See Anti-Discrimination) . Alcohol and Other Drug Education. . . . Alcoholic Beverages. . . . . . . . . . . . . . . . . . . . . 84-86 . ... 36 . 9-12 . . 88 . ......... . . . . . ... 86 . . . . .. .. 86 . ........ .. .. 57, 76 . .... 33 . 78, 114 . . 33, 89 . ...... 24 . . 87-88 All-University Policy (Employees and Students) .... 87-88 . . 77 General Student Regulation 2.07 . . .............. . ....... 87 MSU Ordinance . . . . ...... 82 Owen Graduate Center. . . . . . . . Residence Halls . . ........ . . . . ... . ............ 80 . . . . . . . . . . 87 State Law . . . . . . . . . . . Alliance of Lesbian-Bi-Gay-Transgender Students, . . . . . . . . . ASMSU . . . . . . . . . . . . . . . . . . 20, 34 . . 88 All-University Events and Activities All-University Policies: Definition .. . ......... . .... 57, 76 All-University Student Judiciary (AUSJ) ............ . 39, 52 All-University Traffic & Transportation Committee . . 35 .... 20, 33 American Indigenous Students (NAISO) . 16 Americans with Disabilities Act . . . . . . . . . .. . ..... ... . 110-lll Amplified Sound . . . . . . . . . ........... 96 Amorous and Sexual Relationships . . .. 88 Animals (Ordinance) . .. 41, 90 Anti-Discrimination Judicial Board Anti-Discrimination Policy and Procedures ..... . ... 89-92 . . . . . . . . . . . . . . . . . ........... 10 Art Museum, Kresge . . . . . . . . . . . Asian Pacific American Students (APA), ASMSU ...... 20, 33 Assistant Deans-Student Academic Affairs . . .. 6 Associated Students of Michigan State University (ASMSU) . . . . . . . . . . 19-20 AUSJ (See All-University Student Judiciary) ......... 39, 52 . . . . 35 Automobiles (See also : Cars) . . . . . . ..... . . . . . . . . . B Bad Check Collection .... . . . .. . ....... . Bicycles ................. . Black Student Alliance (BSA), ASMSU .. Breslin Student Events Center .. . Bug House .................. . .... . .. . Bulletin Boards .... . .... . .......... . . . . . . . . . . . . . . . . . . . . . . . Bus Service Accessible . . . . . . By-laws for Academic Governance ...... . . . .. 92-93 . 26, 35, 93 .. 20, 33 . . 10 .. 11 . ..... 97 .. 35-36 . 34, 36 . ..... 22 c . . . . . . . . . . .. . . 12 Cable TV (MSU, University Housing) ... . .... 18 Cafeterias . . . . . . . . . . 93-94 Campaigning, Canvassing and Petition Drives . . . 94 Camping. Campus Mail Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 . ... 4 Campus Life Orientation . . . . . . . . . . . . . . . . . . 26 Campus Police . . . . . . . . 93-94 Canvassing (See Campaigning) . . . . . . . . 14 Career Development, Assistance . . . . . . . . . . . . . . . 4, 13-16 Career Services and Placement . . . . . . . . . 13 Career Fairs . . . . Cars: . . . . . . . . . . . . . 36 Car Pools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Motor Vehicles . . . . . . 35 Parking . . . . . . Traffic Appeals Board . . ....... . . . ......... 39, 55-56 . . . . . . . . . . . . . . . . . . . . . . . . . . Cheating (See Academic Honesty; Integrity of Scholarship and Grades). Chicano/Latino Students . . . . . . . . . . Closing Hours: University Residences . Clubs (See Student Organizations) . . . Clubs, Sports . . . . . . . . . . . . . . Code of Teaching Responsibility . . . . . . . . . . ... 76, 77, 98, 108-109 . . 20, 33 . 94 . .. 9 . 31 . .. 94-95 Student Handbook and Resource Guide 127 COGS (Council of Graduate Students) . . ... .. ..... . 20-21 Copy Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Loan Program ............ . .... . ..... . ....... 20 Legal Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Community Groups, Services for ................. 33-34 Computer Use Policy ... . .. . ..... . ... . . . . ... .... . 84 Computers for Student Use . ....... . ... . ... . ...... . . 7 Concerts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Conference Housing Policy, RHA . . . . . . . . . . . . . . . . . . . 102 Conflict of Interest-Amorous Relationships .... . .... . . 96 Consensual Amorous or Sexual Relationships . . . . . . . . . . 96 Cooperative Living Units ......................... 25 Copy Service ASMSU ....... . .. . ......................... 20 COGS ......................... · ............ 20 Council of Graduate Students (COGS) ...... . . . .... 20-21 Counseling Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4, 24 MECCA .... . ......... . . . ........ _;, · . . . . ..... 24 Sexual Assault Crisis Line . . . . . . . . . . . . . . . . . . . . 24, 29 . . . . . . . . . . . . . . . . . . . . . 8, 24 Testing Office . . . . . . . . Credit Union, MSU-Inside front cover Cross-Cultural Activities .. . ...... . .... .. .. . . ..... . 10 CRU (Culturas de las Razas Unidas) ....... . . . .... 20, 33 Cycles (See Motor Vehicles) ...... . ... . ........ . .. . 109 D Dairy Store, MSU .... . ...... .. .... . . . ... . ....... 18 Day Care (See Family Resource Center) .. . .......... . 34 Department of Police and Public Safety .... . ...... . . .. 26 Disabilities, Persons with .. . .... . . .. .... .. . ... .. . . 34 Use of IM Facilities .... . ......... . ........ ... .. 31 Disability Resource Center . . . . . . . . . . . . . . . . . . . . . . . . 34 Accessible Transportation ........ . . . . .. . . .. . .. 34, 36 Disciplinary Process . . . . . . . . . . . . . . . . . . . . . . . 40, 49-52 Discipline (Also See Judicial System) . . . . . . . . . . . . . . 38, 48 Discrimination (See Anti-Discrimination) .. . . . ........ 89 Disorderly Assemblages or Conduct . . . . . . . . . . . . . . . 96-97 Distribution of Literature. . . . . . . . . . . . . . . . . . . . . . . 97 -98 Drinking (See Alcoholic Beverages) ....... 77, 80, 82, 87-88 Driving (See Motor Vehicles) .......... . ........ 35, 109 Drug and Alcohol Policy, All-University ..... . ...... 87-88 Drug-Free Workplace Policy .................... 87-88 Due Process .. . . ... ........... . ..... 46, 49-52, 68-72 E Employee Conduct, Student .......... . .... ...... . . 16 Employment ...... . .... ....... .. .. ... . ...... 14-16 Employment Grievances . . .......... . .. . ... · .. . . . . . 41 Employment Verification . .. ......... . ... . .. . ...... 15 F Facilities and Services .............. . . .. .. . 78, 98-102 Faculty: Instructional Role ....... . . .......... 45-46, 63 Falsification of University Records ...... . ... . ... . .... 78 Family and Medical Leave Act. ..... ... . . ...... . . ... 16 . . . .34 Family Resource Center . . . . . . . . . . . . . . . . . . . Farms, MSU (Visits) ..... . .................. . .... 11 Financial Accounts: Student Organizations ........... 103 Financial Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Fines: Parking ... . ............ . .... . .... . . .. 35, 109 Fire Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Firearms or Weapons (Ordinance) . .. . .............. 103 Fires (Ordinance) ....... . ....... . . . . .... . ...... 103 Food ....... ........ . ... . . . .................. 18 Public Sale on Campus (Policy) .. . .. . ....... . 103-104 Foreign Students (See International Students) ....... 33-34 Fraternities (See Greek) . . ... . . . . . ... .. . . ..... 9, 21, 25 Free Speech (President's Statement) .... . . . .... . ..... 122 Fund Raising . . . . . . . . . . . . . . . . . . . . . . . . . 98-99, 114-115 Funding Board, ASMSU ......... .. ..... . ......... 20 G Gardens, MSU ...... . ....... . ... .. ... . ....... . . 11 Gay Students .. . .. . .......... . . . .. . ... . ..... . 20, 34 General Student Regulations ........... .. . .. . ... 77-78 Governance . . ................ .. . . . . . . . .. . .. 19-22 Governing Groups ........... . . . ............. . .. 21 Graduate Assistants . . ............... . .. .. ... . 67-68 Graduate Judicial Process . ........... . .... . .... 68-72 Graduate Rights and Responsibilities ....... . ....... 62-74 Amendment Process ................... . .... 72-73 History of Approval ....... . ....... .. .... . ..... 74 Graduate Student Employees ..... . .... ...... . ....... 67 Graduate Students, Council of ......... . .... . . ... 20-21 Greek Community Chapter Houses ................. 25 Greek Governing Boards ............ . . .... . .. .. ... 21 Greek Affairs ............................. . ..... 9 Green &: White Bus Lines .. ... ..... . . .. .... . . .... 35 Green Light Telephones ..... . .. . ...... . .... . .... . 30 Grievance . . .................. .. .... . . . .... . 46, 69 Also See Ombudsman ....... . ... . ........ . .. . .. 8 H Handicapper Students (See Disabilities) Harassment . . . . . . . . . . . . . . . . . . . . . . . . 80, 82, 89, 116-117 Health Education ...... . .... . . . .... · ....... . .. 23-24 Health Services . . ......... ... ... . ............ 23-24 Hearing and Speech Clinic . . . . . . . . . . . . . . . . . . . . . . . . 24 Hispanic Students ( CRU), ASMSU .......... .. .... 20, 33 Holds on Enrollment, Registration, Re-admission ... 105-106 , 128 SPARTAN LIFE-2006 Honors College . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Housing ................... . .. ... . ............ 25 Housing Policy, Student. . .... . ..... . . . .. .. .. .. . . . 107 living Group Regulations: Definition ..... . ....... 56-57 loans (See Financial Aid) .... . ............ . ....... . 17 ASMSU/COGS ................ . ........ . ..... 17 COGS ....................... . . . .... ........ 17 Identification (ID) Cards. . ......... . ... . . . ..... 108 Information Channel-MSU (Cable TV) ... . ... . .... . .. 12 Insurance, Health .. .. . . ... .. ..... . . . ...... . .. 23, 108 Integrity of Scholarship and Grades .......... 77, 108-109 Intercooperative Council (ICC) ........ . ............ 21 Interfraternity Council .. . ... . ...... . . . ........ 21 International Students . .. .. .. .. . . . ....... . . . . . . 33-34 International Studies and Programs .. . ............. . . 8 Intimidation . .................... . .. 77, 80, 82, 89, 115 Intramural Facilities ............................. 31 Intramural Sports and Recreative Services . . . ..... 4, 31-32 jobs (See Employment) . . ...... . . . ..... . ....... 14-16 judicial Affairs Office .. . . . . ... .. . ....... . .. . ...... 4 judicial Bodies (Also see judicial System) judicial System . Anti-Discrimination j udicial Board . . . . ... . . .. 41, 90- 92 Employment Hearing and Grievance Procedures ...... 41 Graduate judicial Structure ........... . .... . ..... 41 Medical Student judicial Structure . . .. . ...... . ..... 41 . . . ... . . . . ..... . . . ... . . . . 38- 41 Academic Integrity Review Board ... . . . .. . ........ 54 Diagram of. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Graduate judicial Structure and Process ...... . .. . .. 41 living Unit judiciaries . . . . .. . . . . . . . . . ..... . .... 52 Student judiciaries .. . . . . . .... .. . .. . ........... 52 Student-Faculty judiciary (SFJ) .... . .... . ...... .. . 53 Traffic Appeals Board .. ................... . .. 55-56 Undergraduate judicial Structure and Process ..... 48- 56 University Student Appeals Board ....... . ...... 53-54 K Kresge Art Museum ...... . ........ .. ... . ..... . .. 10 L Latino/Chicano Students ... . .... .. ... . . . .. ... . . 20, 33 Leadership ....... . ... .. . . .... . ............... . . 4 Learning Resources Center (lRC) . . . . . . . . . . . . . . . . . . . . 6 Legal Services-ASMSU .......... . .... . .......... 20 Legislative Process .... . .. . .......... . . . .... . .. . . 38 Lesbian Students . . ........ . . ... .............. 20, 34 Libraries (MSU) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 M Mail Service, Campus . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Major Governing Groups ... ... . .................. 21 MECCA (Multi-Ethnic Counseling Center Alliance) ...... 24 Medical Care and Services (See Health) ........... 23-24 Medical Insurance . . .. . ..... . . . .............. 23, 108 Medical Student Rights and Responsibilities (MSRR) . ..... . . 74 Mental Health Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Michigan Right to Know law . . ... . .. . ......... . ... 16 Microcomputers for Student Use .......... . ... . ...... 7 Mobile Sound Units (See Public Address Equipment) 110-lll Money-Raising Activities (See Fund Raising) .. 98-99, 114-115 Mopeds (See Motor Vehicles) .... . ................ 109 Motor Vehicles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35, 109 Motorcycles (See Motor Vehicles) . ..... . ..... . .. . 35, 109 Movies ........................ . ............ . . 10 MSU/CATA Transportation Center (MSU-C1C) ......... 36 MSU Clinical Center (See MSU Health Team) .. . ... . . .. 24 MSU College of law Rental Housing Clinic (off-campus) .. 25 MSU Dairy Store . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 MSU Health Team .............. ... ..... . . . . .. ... 24 MSU Information Channels . . . . . . . . . . . . . . . . . . . . . . . 12 MSU Ordinances . ... . ...... . . . .. . ........... 38, 126 MSU Union ... . .. . ........ . . .. ... .. ........ 11-12 Multicultural Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Multicultural Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Multi-Ethnic Counseling Center Alliance (MECCA) ...... 24 Museums ....... . . . ... . ........ .. . . . .. ........ 10 Music .. .. . .. . . . . . .. . . .. · ...... . .... . .......... 10 N NAISO (North American Indigenous Student Organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20, 33 National Pan-Hellenic Council . . . . ... . . . . . . .. . ..... 21 Night Owl Bus Service . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Noise General Student Regulations 2.00, 3.00, 5.00 . . .. . .. 77-78 Residence Hall Regulation 1.1 .................. 79, 81 University Apartments Regulation # 1 .. . ......... . . 83 Disorderly Assemblages or Conduct . . .... . ... . .. 96-97 Parades, Processions, and Sound Trucks ... .. . ...... 110 Public Address Equipment . . . . . . . . . . . . . . . . . . 110-lll Non-disciplinary judicial Process ........... 40-41, 51-52 Non-traditional Student (Adult Students) .. .. ..... .. .. 33 North American Indigenous Student Organization (NAISO) .............. . ............... .. . 20, 33 Notary Public (See MSU Union) .... . ............... 12 Student Handbook and Resource Guide 129 0 . . . . . . . . . Off-Campus Housing. . . . ..... . .. . .. 25 Off-Campus Housing and Commuter Programs ....... .. 4 Officer Eligibility-Student Organizations ....... . ... . 109 . .... . ..... 23-24 Olin Health Center . . . . . . . . . . . Ombudsman ...... . . . . . .... . . . . ...... .. ..... 8, 58 On-Campus Housing .. .. . . . . ................ . ... 25 Ordinances, MSU ..... . ................ . ..... 38, 126 . ......... . .. 9 Organizations, Student . . . Overseas Study (See Study Abroad) ... . .. . ........... 8 Owen Graduate Association ......... . .... . ........ 21 Owen Graduate Center Bill of Rights ....... .. ..... 81-82 Owen Graduate Center Regulations ..... .......... 81-83 p .......... . . . ... 21 Panhellenic Council (Panhel) . . . . .. . 110 Parades, Processions, and Sound Trucks . 109 Parking-Driving Regulations (See Motor Vehicles) Parking Tickets . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Racial Ethnic Student Aide Program . ................ 33 Personal Security . . . ...... . ..... .. . . .. . ...... 26-30 Persons with Disabilities, Resource Center for . . ...... .. 34 Petition Drives (See Campaigning) . . . ... . .. 93-94 . ..... . . . ........ 88 Pets (See Animals, Ordinance) . . Placement Services .... ... ....... .. . .. . ....... 14-16 Plagiarism .. . . . . . ............. . . . .... 76-77, 108-109 Planetarium, Abrams ......... . ... .... ............ 11 Plant Materials (Ordinance) ...... . .. . .. . ......... 110 Police (emergency-Call 911) MSU .................. 26 Post Office (MSU Union) . . . . . .......... . ... 12 Professional Standards, Code of ..... ...... ......... 65 Programming Board (PB), ASMSU ................. 9, 20 Psychological Clinic ......... . .......... . ........ 24 Public Address Equipment .................... 110-lll Public Safety, Dept of Police and .................... 26 . . . . . . . . . . . . . . . . . . . . 57 - 58 Publications . . . . . . . . . . . R . . . . . . . . Racial Ethnic Student Affairs Office ...... . ......... . . 33 Racial Ethnic Student Aide Program ...... ... . . . ..... 33 Radio Station (Campus) . . . . . . . .. 11 . . . . . . . . . . . . . . . . . 46, 64, lll Records, Student . . . . . . . . Recreation (Also see Activities) .... . ....... . .. . .. 31-32 Registered Student Organizations (RSOs) .. . . . . .. . lll-112 Registration Holds (See Hold Policy) ......... . .. 105-106 . ................... 76-126 Regulations . . . . . Amendment and Initiation .... .. . ...... . ... 56-57, 76 Definition . .. ....... . . . ................... 56, 76 General Student Regulations . . . . . . . . . . . . . . . . . . 77 - 78 Acceptable Use of Computing Systems, Software and the University Digital Network .. .... .... . 84-86 Address Change .... . ............... ......... . 86 Address Withholding Policy .. . . . ........... . .... 86 Advertising and Selling . . .... . ... .... . . . .... 114-115 Alcoholic Beverages ......... . ... . ........ . ..... 87 All-University Events and Activities ............... 88 Amorous and Sexual Relationships ................ 96 Animals .................................... 88 Anti-Discrimination Policy and Procedures .. . .... 89-92 Bad Check Collection . . ...... . . . . ........... 92-93 Bicycles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Campaigning, Canvassing, and Petition Drives . . ... 93-94 Camping ................................... 94 Campus Mail Service . ..... . ................... 94 Closing Hours in University Residences ...... . ..... 94 Code of Teaching Responsibility . ... . .. ...... . . 94-95 Conflict of Interest-Consensual Amorous Relationships . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Disorderly Assemblages or Conduct . . . . . . . . . . . . . 96-97 Distribution of Literature . . . .......... . .... . ..... 97 Distribution of Material in Residence Halls ....... 97-98 Examinations .................. . . . ......... . . 98 Facilities and Services, University ........ .... .. 98-99 Use of Space in Residence Halls ... . . . ....... 99-102 Residence Halls Association Conference Housing Policy ............... .. . . .. . .... 102 Falsification of University Records ............ . . ... 78 Financial Accounts-Student Organizations ......... 103 Firearms or Weapons . . .................. . .... 103 Fires .... . ...... .. . . .............. . .... '. ... 103 Food, Public Sale on Campus . ... ... ... ... . . 103-104 Fund-Raising and Revenue-Producing Projects . ... 104, 114 Funding Student-Sponsored Programs and Activities by University Administrative Units, Criteria for . . 104-105 Hold Policy ................ . ...... . .. . .. 105-106 Housing Policy, Student . . . . . . . . . . . . . . . . . . . . . . . . 107 Identification Cards . . ..... .. . . . . . .. ... . .. .. .. . 108 Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Integrity of Scholarship and Grades .......... . 108-109 Library Policy .................... . .......... 109 Motor Vehicles ............................. . 109 Officer Eligibility-Student Organizations ..... . .... 109 Other Ordinances . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Owen Graduate Center Bill of Rights . ... . ... ... . . .. 79 Owen Graduate Center Regulations .. ........... 81-83 Parades, Processions, and Sound Trucks ............ 110 Plant Materials (Ordinance) . .......... . .. . . . .... 110 Public Address Equipment . ...... . . . . .. . . ... 110- lll Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11l Registered Student Organizations (RSOs) ....... 111-112 Residence Hall Bill of Rights-Undergraduate and Graduate Halls ... . .... . . . ... . ......... . . 79-83 Residence Hall Regulations-Undergraduate Halls .. 79-81 Use of Alcohol . ... . . .... . . . ...... .... ... . .. 80 Residence Hall Regulations-Owen Graduate Center . . ........ . . . .. ... ....... 81-83 Residence Hall Room Entry Policy . ......... . . 112-113 . ........... 98-99, 104 Revenue-Producing Projects . 130 SPARTAN LIFE-2006 Riot Policy (See Student Disorderly Conduct . . . . . . . . 121-122 Policy, MSU) . . . . . . . . . . .... 113 Roller Skates and Similar Devices . . . . . . . . . . . . 113-114 Safety . Selling and Advertising . . . . . . . . . . . . . 114 Sexual Harassment Policy . . . . . . . . . . . . . . . . . . . 115-117 . .. 117-118 Signs and Structures (Ordinance) . . Smoke-Free Policy, MSU ............... .. ... 118-119 Smoking (Ordinance) . . . . . . . . . . . . ... 119 Social Events, Student ...... . ........... .. ..... 121 . . 120 . . . . . . . . Speakers Policy, Outside . . Student Disorderly Conduct Policy, MSU .. 121-122 . ................. 121 Student Events, Social . . . . . 122-124 Student Fee Collection . . . .. 118 Temporary Structures, Erection of University Apartments Community Bill of Rights . . . . . . . . . and Responsibilities . . . . . . . . . . . . . University Trademarks. . . Withdrawal Procedures and Policies Religious Activities . . . Religious Living Units. Rental Housing Clinic Residence Halls . . 83 . ..... 125 . . 126 . .. 11 . .. ... ... . . . .. 25 . . ..... 25 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77, 80, 88 Alcohol Policy . . . . . . . . . . . . . . . . . . . . . . Assignments Office. . . . . . . . . . . 25 Association (RHA) .... . .. . .. ... . .. ............ 21 Bill of Rights. . . . . . . . . . . . . . . . . . . . . . . . 79 Canvassing (See Campaigning) ... . ............ 93-94 Conference Housing Policy . . . . 102 . ...... . ..... . ... 97 Distribution of Material. . . . . . . . 107 Housing Policy . . . ... 10 Movie Program. . Options . . . . . . 25 . .. 79-83 Regulations . . . . . ...... 112-113 Rooms, Policy on Entering . . . . . . . Security Procedures (See Closing Hours) . 94 Solicitation (See Fund Raising) .......... 98-99, 114-115 . ...... 99-102 Space Use . . . . . . . . . . . . . . . . . . . . . . . . ... 4, 25 .... 18 . . 98-99, 114-115 . .. 36 . .... . 36 Residence Life, Dept. of . . Restaurants, On-Campus Revenue-Producing Projects Policy . Ride Board. . . . . . . . . Ridesharing . . . . . . . . . . . . . . . . Riot Policy (See Student Disorderly Conduct Policy, MSU) . . . . . . . Roller Skates and Similar Devi.ces (Ordinance) . . 121-122 . 113 s Safe Place (Relationship Violence) . . . . ... ... .... .. ... 29 . . . . . . . . . . . . . . . . . . . . 30 SafeRide. . . . . . . . . . . . . Safety . . . . . . . . . . . . . 26-30, 113-114 . . . . . . . Scholarship and Grades (General Student Regulation) ... . 77 Security. . . . . . . . ..... 26-30 . . . . . . . . . . . Self-Defense Education. . . ......... . .... 27, 30, 32 Selling (Ordinance and Guidelines) ... .. .. . ..... 114-115 . ... . .. 4, 8, 9 Service-Learning&. Civic Engagement. Sexual Assault Crisis and Safety Education. Sexual Assault Crisis Line. Sexual Assault, Statement on Information .... 24, 27-30 . : 24, 27, 29 and Programs . . . . . . . . . . . . . . . . . . . . . . 27-30 115-117 Sexual Harassment Policy . . . . . . . . . . ... . 96 Sexual Relationships, Consensual . . . . . . . Signs and Structures (Ordinance) .. .. ... .. .. .. . .. 117-118 Skates, Skateboards (Ordinance) . . . . . . . . . . . . 113 Smoke-Free Policy, MSU ............ . ......... 118-119 . .... 119 Smoking (Ordinance) . . . . . . . . . . . . . . . . . . . . . .... 121 Social Events-Student, planning . . . . . .. 119-120 Social Security Number Privacy Policy . . . 98-99, 114-115 Solicitation (See Fund Raising). . . . . . . . . ... 9, 21, 25 Sororities (See Greek) . . . . . . . . . . . . . . . . . . . . . . . . . 110 Sound Trucks . . . . . . . . . . . . . . . . . . . . . . . .. ...... . ..... . ..... 98-102 Space Use . Speech and Hearing Clinic . . . . . . . . . . . . . . . . . . . . 24 . .. . .. 120 Speakers Policy, Outside . . . . . . . . . . . . . . ... . 122 Speech, Free (President's Statement) Sports (See Recreation) . . . . . . . . . . . . . . . . 31-32 Sports Clubs . . .... . ..... .. ... . ........ . . . . . . ... 31 Sports-Intramurals. . . . . . . . . . . . . . . . . . 31-32 . ........ 30 StateWalk . . . . . . . . . . . . . . . . . . . . . .... 117-118 Structures, Erection of. .. . . . .... . . Student Academic Affairs .... . . .. . .. .. 6-8 Student Affairs and Services, Division of . . . . . . . . . . . . . . . 4 . . 53-54 Student Appeals Board, University. . . . . . Student Assembly-ASMSU . . . . . . . .... 19 . . 121-122 Student Disorderly Conduct Policy, MSU. . . . . . . . . . . . 4, 14-15 Student Employment . . . . . . . . . . . . 39, 53 Student-Faculty judiciary (SFj) . . . . . . . . . . . . . . . Student Events-Social, planning . . . . . . . . . . . 121 Student Fee Collection (Student Taxation) ......... . .. 122 . . . . . 19 Student Government . . . . . . . . . . . . . . . . . 19-20 ASMSU. . . . . . . . . . . . . . . . . . . . . . . . . 20-21 COGS. . . .. . . ....... . ........ . . . 22 judicial. . . . . . . . . . . . . . 56, 76 . ... . ...... . .. . ........ 56 . 56, 76 Student Life, Department of . . . . . . . . . . . . . 4 Student Motor Vehicle Regulations ... . . . .. . ...... 35, 109 Student Organizations . . . . . . . . . . . . . . . .. 9, lll-112 Student Organizations, Relevant Policies Amendment. . . . Definition . . . . . . . . . . . . . Student Group Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . Alcohol .... . .. . ...... . . . . . . .. ..... . ... 77, 87-88 Discrimination Prohibition . . . . . .. . . 89 Disorderly Assemblages or Conduct ..... . ... . ... 96-97 Distribution of Literature ....................... . 97 Financial Accounts ............. . .. . .. . . . . .. .. 103 Free Speech and Outside Speaker . . .............. 122 Funding Student-Sponsored Programs and Activities by University Administrative Units .......... 104-105 Fund-Raising . . . . . . . . . . . . . . . . . . . . . 104-105, 114-115 Officer Eligibility. . . . . . . . . . . . 109 Parades and Processions . . . . . . . . . . . . . . . . . . . . . . . ilO Registration of Events . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Public Address Equipment . . . . . . . . . . . . . . . . . . 110-lll Student Handbook and Resource Guide 131 Registration Policy (Student Organizations) .. . ... lll-112 Speakers Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Student Fee Collection . . . . . . . . . . . . . . . . . . . . . . . . 122 Use of University Facilities ............. . ..... 98-102 Student Personnel Records (See Records) ............. 111 Student Publications, Guidelines for ..... ......... 57-58 Student Rights and Responsibilities . . . . . . . . . . . . . . . 44-74 Student Union Programming Council ................ 20 Study Abroad ................. . .. . . .. . .. .... . . . . 8 Supportive Services, Office of . . . . . . . . . . . . . . . . . . . . . 6-7 T Taxation, Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Teaching Assistants, Graduate ..... . ... : .... ... .. 67-68 Teaching Responsibility, Code of . . . . . . . . . . . . . . . . . 94-95 Temporary Structures, Erection of . . . . . . . . . . . . . . . . . . 118 Tenants' Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Testing Office (See Counseling Center) .. . . ...... . . . 8, 24 Tickets, Wharton Center . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Trademarks, University . . . ..... . .... . .. .. . .. .. . . . 125 Traffic Appeals (See Motor Vehicles) ..... . .......... 109 Traffic Appeals Board ....... . ... .... . ...... . .. 55-56 Traffic Committee, All-University . . . . .. . . .. .. . . . . .. . . 35 Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35-36 Travel- ASMSU .. .. . ... . .... . .......... .. . . ... . 36 TV Information Channel .. . ......... . . ..... . ... . . 12 u Undercover Surveillance . . . . . . . . . . . . . . . . . . . . . 124-125 Undergraduate University Division (UUD) . . . . . . . . . . . . . 6 Union Building (See: MSU Union) ...... . . .. . ..... 11-12 University Academic Integrity Review Board ... 39, 46-47, 54 University Apartments ......................... . . 25 Advisory Board. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Community Bill of Rights and Responsibilities ....... 83 Residence Life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 University Student Appeals Boa_rd ..... . .. . . ...... 53-54 UUD (University Undergraduate Division) , . . . . . . . . . . . . 6 v Vehicle Registration (See Motor Vehicle) .. . . . ....... . 109 Vehicles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35, 109 Veterans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Vice President for Student Affairs and Services . . . . . . . . . . 4 w Western Union Payout Station (See: MSU Union) .. . .. . . 12 Wharton Center for Performing Arts . . . . . . . . . . . . . . . . . 10 Withdrawal Procedures .......................... 126 Women's Council, ASMSU . ....... . .......... . ..... 34 Women's Resource Center . ... . . . .. .. ..... .... ... . . 34 Women's Self Defense . .. ... . .. ... . ...... . .. 27, 29- 30 Writing Center. . . . . . . . . . . . . . . . . . . ·. . . . . . . . . . . . . . . 7 132 SPARTAN LIFE-2006 Notes, Numbers, Addresses, Etc .... Student Handbook and Resource Guide 133. Notes, Numbers, Addresses, Etc .... 134 SPARTAN LIFE-2006 Notes, Numbers, Addresses, Etc.... · Student Handbook and Resource Guide 135 WDBM \\IMPACT 89" FM is your radio station. Managed and programmed by students, The IMPACT plays new music all day long. The evening Prime Time line up includes Jazz, Blues, Americana, Techno, Hip Hop, Metal, Retro, World Beat, Reggae, Local music, call-in talk shows, and more. Get Involved by Listening at 88.9FM, visiting www.impact89fm.org, or stop by G-4 Holden Hall for a tour and an application to join our staff! The Request Line is 355-4237 1he Future of Music is here! "College Station of the Year" in 2000, 2001, 2003, 2004, 2005 & 2006 136 SPARTAN LIFE-2006 Tuition •.• Covered Classes .•• Covered Health Insurance ............ ?? GET COVERED! MSU is again offering a health insurance plan to students and their dependents through The Chickering Group. Plan Features: • Access to medical services on-campus and an extensive network of local and national hospitals and physicians. • Affordable co-payments for prescription drugs at participating on-campus, local and national pharmacies. • Travel assistance when traveling or studying at school or abroad. GET COVERED I For more information visit the MSU Human Resources Benefits Office, Nisbet Building, Suite 140 or call The Chickering Group at 1-800-859-8452. Advancing Knowledge. Transforming Lives.