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TABLE OF CONTENTS Letter from the Vice President for Student Affairs and Services ..... . . . . ....... 2 Cliaracter & Goals of MSU •Core Values & Mission, PARTll RIGHTS AND RESPONSIBILITIES Board of Trustees, Officers of the University . ... . . .. . . 3 Legislative and Judicial Systems . . . .... . .. .. . . . 38 Student Affairs and Services Academic Freedom for Students at MSU • departmentSj directors, functions and services . . . . . . . 4 • basic rights and responsibilities . . .. . . .. . .. . . ... 43 PART! INFORMATION AND SERVICES Graduate Student Rights and Responsibilities ... 61 Medical Student Rights and Responsibilities (reference only) . . . .. . . .. . ... . .. . .. . . . . .. . ... 74 Academic Affairs • advising, assistance, libraries . . . . . . 6 Activities • organizations, Greek Life, community service, arts, films, gardens, museums, MSU Union . . . . 9 PART Ill REGULATIONS Career Services • information, counseling, Types of Rules and Regulations . . ... . . ... ..... 76 career fairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Employment • work now or after graduation . ... . .... 14 General Student Regulations . . ... . . ... .. . . . ... 77 Residence Hall Bill of Rights and Regulations Financial Aid • basic info .. . ... .. . . . ......... .. 17 • Undergraduate and Graduate . . .. . ...... . ... .. 79 Food • where to get it on campus . . . . . . . . . . . . . . . . . 18 University Apartments Community Bill of Rights and Responsibilities . .. . .. .. . .... . ... 83 Alphabetical Listing of Student Group Regulations, Administrative Rulings, All-University Policies, and Selected Ordinances ... .. .. . . ... . . .. . .. 84 INDEX . . . .. . ... . . . .. . ... . ... ... .. ... . .... 129 Governance at MSU • ASMSU, COGS, student involve.ment, all-U committees . . . .... . .. . ....... 19 Health Services • on campus ... . .... .. . . .. .. .. . 23 Housing • on campus and off campus . . . · . .. ... . .. .. 25 Personal Security • for you and yours, including MSU Statement on Sexual Assault . . . . . . . .. .. . .. . 26 Recreation • sports for fun and keeping fit .. . ... . .. . 31 Services for Community Groups • adult students, chil~ dren/families, students with disabilities, internationals, lesbians/bis/gays, students of color, veterans, women .. . .. . . .... .. .. . . . ... . . . . .. . 33 Transportation • to, from, and around campus . . . . .. . 35 Any updates to the text of this publication are accessible at website: http :/lwww. vps. msu. edu!SpLife/ def a ult. pdf 2009 Published by Department of Student Life, Division of Student Affairs and Services, 101 Student Services, 355-8286. Michigan State University Edited by Lisa Vanwelsenaers. MSU is an affirmative-action, equal-opportunity employer MICHIGAN STATE UNIVERSITY August 20, 2009 Dear MSU Student: You are urged to become familiar with the many programs and services that enhance the student experience at Michigan State University. As you pursue your academic studies in the classroom, you will also have many out-of-class opportunities to learn from people of different cultural backgrounds, to examine new philosophies, to develop new interests and skills, and to prepare for active participation in a rapidly changing global society. It is important that you take the initiative to expand your horizons and to take advant?ge of the programs and services that are available to help ensure your success. Persons in the Division of Student Affairs and Services stand ready to assist you in this endeavor. As an academic community, it is necessary to set standards that will promote an environment conducive to learning. Thus, policies, regulations and guidelines have been developed to provide an atmosphere that furthers opportunities for intellectual and personal development while protecting individual freedoms. As a student you are encouraged to exercise your rights and you are expected to meet your responsibiiity to adhere to the standards set. The second part of this guide serves to inform you of the rules, regulations, rights and responsibilities that have been established in the interest of all members of the University community. We are proud of the students, faculty, and staff who have contributed in many ways to the important activities, programs and services of the University. It is our hope that each of you will actively pursue the many opportunities available for an exciting and rewarding student experience. Sincerely, Lee N. June Vice President for Student Affairs and Services DIVISION OF STUDENT AFFAIRS AND SERVICES Office of the Vice President Michigan State University Student Services Building East Lansing, Ml 48624-1113 517/355-2264 TTY: 517/353-0304 FAX: 517/432-2855 · MSU is an affirmative-action, equal-opportunity employer. THE CHARACTER AND GOALS OF MSU At Michigan State University excellence is a continuing tradition. MSU is a research intensive, land-grant university where people matter. The University is dedicated to educating tomorrow's leaders and scholars. Innovative and hard-working, MSU advances knowledge and transforms lives, extending learning to actively serve Michigan, the Nation and the international community. Our core values and mission remain guided by and grounded in our land-grant history This is reflected in our ongoing commitment to: + Quality: Dedicating ourselves to achieving excellence in all of our endeavors-good enough for the proudest and recognized among the best • Inclusiveness: Providing opportunity for learners from all backgrounds-bringing their passion and talent to · join a vibrant, intellectual community built on mutual respect- to experienc~ and to multiply the benefits of the power of knowledge throughout their lives • Connectivity: Among one another, among academic locally; enterprises, to society and to those we serve - nationally; and globally OFFICERS OF THE UNIVERSITY Lou Anna K Simon, President Kim Wilcox, Provost and Vice President for Academic Affairs Fred Poston, Vice President for Finance and Operations and Treasurer ]. Ian Gray; Vice President for Research and Graduate Studies William R Beekman, Secretary of the Board of Trustees and Executive Assistant to the President Robert Groves, Vice President for Advancement Steven Webster, Vice President for Governmental Affairs Robert A. Noto, General Counsel and Vice President for Legal Affairs Lee N.June, Vice President for Student Affairs and Services and Associate Provost for Academic Student Services & Multicultural Issues Terry Denbow; Vice President for University Relations Stella Cash, Interim Executive Director, MSU Alumni Association Paulette Granberry Russell, Senior Advisor to the President for Diversity and Director of Inclusion and Intercultural Initiatives John Hudzik, Vice President for Global Engagement and Strategic Projects BOARD OF TRUSTEES Joel Ferguson, Chairperson Lansing Term ends January 1, 2013 Melanie Foster, Vice Chairperson East Lansing Term ends January 1, 2013 Dianne Byrum Onondaga Township Term ends January 1, 2017 Colleen M. McNamara Lansing Term ends January 1, 2011 Donald W Nugent Frankfort Term ends January 1, 2011 Faylene Owen East Lansing Term ends January 1, 2015 George Perles East Lansing Term ends January 1, 2015 Diann Woodard Brownstown Township Term ends January 1, 2017 Lou Anna K Simon President, Ex Officio Student Handbook and Resource Guide 3 DIVISION OF STUDENT AFFAIRS AND SERVICES VICE PRESIDENT FOR STUDENT AFFAIRS AND SERVICES Dr. Lee June, Vice President and Associate Provost for Academic Student Services and Multicultural Issues 153 Student Services, 355-2264 www vps. msu. edu SENIOR ASSOCIATE VICE PRESIDENT FOR STUDENT AFFAIRS AND SERVICES AND DIRECTOR OF STUDENT LIFE Dr. Denise B. Maybank, Senior Associate Vice President and Director of Student Life 155 Student Services, 355-7535 CAREER SERVICES Mr. Kelley Bishop, Executive Director 113 Student Services and 290 Spartan Way careernetwork. msu. edu, 517-355-9510 . Career Advising Job Search Assistance On Campus Interviews Career Events Student Jobs & Internships COUNSELING CENTER Dr. ]an Collins-Eaglin, Director 207 Student Services, 355-8270 www counseling. msu. edu Counseling Therapy (individual and group) Consultation, Outreach, Preventive Education Career Counseling Multicultural Counseling/MECCA Sexual Assault Crisis and Safety Education Substance Abuse Assessment Testing Training EDUCATIONAL AND SUPPORT SERVICES Dr. Patricia Enos, Director and Assistant Vice President 162 Student Services, 353-6650 www ess. msu. edu University Community Initiatives Family Resource Center Microcomputer/Network Support Student Affairs Practicum Student Leadership Course (EAD 315) INTRAMURAL SPORTS AND RECREATIVE SERVICES Dr. Larry Sierra, Director 201 IM Sports-West, 355-5250 www imsports. msu. edu T Competitive Sports Exercise/Fitness Informal Drop-In Recreation Sports Clubs Special Populations Programs LBGT RESOURCE CENTER Dr. Brent Bilodeau, Director 302 Student Services, 353-9520 www lbgtrc. msu. edu RESIDENCE LIFE Mr. Paul Goldblatt, Director G-55 Wilson, 353-3780 www res life. msu. edu; reslife@msu.edu Development of active learning communities in Residence Halls and University Apartments Academic Support, Liaison, and Referral Crisis Response and Personal Support and Referral Mediation and Conflict Resolution Facilitation of Community Standards, Policy Support Opportunities for Multicultural and Ethical Development Support for Community and Social Events Outcomes Assessment SERVICE-LEARNING AND CIVIC ENGAGEMENT, CENTER FOR Qoint with University Outreach and Engagement) Ms. Karen McKnight Casey, Director 27 Student Services, 353-4400 servlrn@msu.edu www servicelearning. msu. edu Academic & Curricular Service-Learning & Civic Engagement Co-Curricular Service & Volunteerism Individual Volunteer Opportunities Group Service Opportunities, including'Alternative Breaks Support to Faculty for Service-Learning & Civic Engagement Support to Student Groups in Implementing Service Projects Sponsor, You Vote Voter Information Collaboration STUDENT LIFE Dr. Denise B. Maybank, Senior Associate Vice President and Director 101 Student Services, 355-8286 www studentlife. msu. edu Campus Life Orientation Greek Affairs Leadership Development Judicial Affairs ' Off-Campus Housing & Commuter Programs Student Affairs Records Student Government Advising Student Organizations & Activities 4 SPARTAN LIFE-2009 Activities Career Planning Employment Financial Aid Food Governance at MSU Health Services Housing Personal Security ACADEMIC AFFAIRS STUDENT ACADEMIC AFFAIRS COLLEGE OFFICES Each college or major academic unit maintains an office or special staff for assisting students with academic matters such as enrollment, changes of major, cla5s changes, academic advisement, and withdrawal and readmission procedures. Not all of the offices are exactly alike, so become familiar with the one appropriate for you. Agriculture and Natural Resources . .. 121 Agriculture Hall Arts and Letters ... 200 Linton Hall Business .. . 402A Eppley Center www bus. msu. edulundergradl Communication Arts and Sciences . .. 189 Communication Arts Education . .. 134 Erickson Hall wwweduc. msu. edu Engineering ... 1415 Engineering Building Academic Advising Honors College .. . 105 Eustace-Cole Hall Human Medicine . .. A234 Life Sciences James Madison .. . 369 S. Case Hall www jmc. msu. edu Lyman Briggs ... 35 E. Holmes Hall Music ... 102 Music Building Natural Science ... 103 Natural Science Nursing .. . All? Life Sciences Osteopathic Medicine . .. C-110 E. Fee Hall Residential College in the Arts and Humanities C 210 Snyder Hall Social Science ... 201 Berkey Veterinary Medicine . .. G 155 Veterinary Medical Center 355-0234 355-0366 355-7605 355-1794 353-9680 355-6616 355-2326 353-7140 353-6754 353- 6480 353-5340 355-4470 353-4827 353-7741 355-0210 355-6676 432-7775 THE UNDERGRADUATE UNIVERSITY DIVISION UUD provides services through its Student Academic Affairs Offices and the Leaming Resources Center. Web site: wwwmsu.edul-uud Student Academic Affairs: UUD enrolls and is administra tively responsible for all freshmen and sophomores, except those in Lyman Briggs School, James Madison College, and the Residential College in the Arts and Humanities. Students remain in UUD until they attain junior standing (56 credits). Freshmen and sophomores without a major preference (no preference students), are advised by UUD staff Freshmen and sophomores with major preferences are advised by the depart ments and colleges they plan to enter as juniors. They may seek additional assistance from UUD offices. Advisers in the UUD Student Academic Affairs unit Verning graduate student conduct and for providing due process in the adjudication ARTICLE 5: Adjudication of Cases Involving Graduate Student Rights and Responsibilities of graduate student disciplinary cases. It also defines ARTICLE 6: Academic Governance channels and procedures for student complaints ARTICLE 7: Procedure for Amending and Revising and grievances. This Document ARTICLE 8: Definitions HISTORY OF APPROVAL The term "graduate assistant" referred to, in the GSRR, Article 4, refers to graduate assistants who are not cbvered by the Graduate Employees Union ( GEU) collective bargaining contract. Graduate teach ing assistants in the GEU are covered by the GEU contract; not by the provisions in Article 4. ' Student Handbook and Resource Guide 61 GRADUATE STUDENT RIGHTS AND RESPONSIBILITIES AT MICHIGAN STATE UNIVERSITY FOREWORD the concept of academic freedom for graduate stude,nts. The foreword is not part of the document that follows. It supplies, however, a necessary perspective for interpreting the document. Graduate student rights and responsibilities at Michigan State University are part of the social and historical background of the University itself. When, more than a century ago, the people of Michigan established this institution on the land-grant principle, they framed a new conception of the role of the university in American life. A land-grant university is a trusteeship of intellect in the service of society. It gathers society's creative and intellectual powers and uses them to advance the common good and to solv~ fundamental problems. That is the special character that has caused the land-grant university to become one of the great transforming agencies · of the American scene. When it honors its commission, it acts not for the sake of the academic community, but for the sake of society. All members of the academic community students, staff, faculty, administrators, and trustees-enact a trust of which society beyond the university is the proper beneficiary. This document is significant not merely because it establish es that graduate students have certain rights and responsibili ties, but particularly because it affirms that they are a party to the social trust shared by all in the university community who are charged with preserving and advancing the genius of scholarship and the conditions of inquiry which society has entrusted to our care. PREFACE This report, the Academic Freedom for Students at Michigan State University, and the Medical Students Rights and Responsibilities document, contain guidelines to the rights and duties of graduate students in matters of conduct, academic pursuits, keeping of records, and employment. This report describes structures and procedures for formulating regula tions governing graduate student conduct, for interpreting and amending the guidelines, for adjudicating graduate stu dent disciplinary cases, and for channeling student com plaints, grievances, or concerns to faculty, staff, and adminis trators for appropriate action. · For the most part these provisions simply make explicit what has been long understood and practiced at Michigan State University. This report identifies rights and duties of graduate students and provides for graduate students a carefully pre scribed system of due process. Rather than expounding a gen eralized abstract definition of academic freedom, this report provides an operational definition with concrete application of ARTICLE I GRADUATE STUDENT RIGHTS AND RESPONSIBILITIES AT MICHIGAN STATE UNIVERSITY 1.1 Michigan State University is a community of scholars whose members include its faculty, staff, students, and administrators. The basic purposes of the University are the advancement, dissemination and application of knowledge. The most basic condition for the achieve ment of these purposes is freedom of expression and communication. Without this freedom, effective sifting and testing of ideas cease, and research, teaching, and learning are stifled. Knowledge is as broad and diverse as life itself, and the need for freedom is equally broad. Yet absolute freedom in all aspects of life means anarchy, just as absolute order means tyranny. Both anarchy and tyranny are antithetical to the purposes and necessities of the University. Therefore, the University always must strive to strike that balance between maximum freedom and necessary order that best promotes its basic purpos es by providing the environment most conducive to the many faceted activities of instruction, research, and service. 1.2 Each right of an individual places a reciprocal responsi bility upon others: the responsibility to permit the indi vidual to exercise the right. The graduate student, as a member of the academic community, has both rights and responsibilities. Within that community, the graduate stu dent's most essential right is the right to learn. The University has a duty to provide for the graduate student those privileges, opportunities and protections that best promote the learning process in all.its aspects. The grad uate student also has duties to other members of the aca- demic community, the most important of which is to refrain from interference with those rights of others which are equally essential to the purposes and process es of the Universiry ,, 1.3 Regulations governing the activities and conduct of grad uate students individually or collectively should not be comprehensive codes of desirable conduct; rather, they should be limited to the prescription of procedures for meeting the practical, routine necessities of a complex community and to the prohibition or limitations of acts that cannot be tolerated because they seriously interfere with the basic purposes and processes of the academic community, or with rights essential to other members of the community. 62 SPARTAN LIFE-2009 1.4 The graduate student is not only a member of the aca demic community; but a citizen of the larger society; who retains those rights, protections and guarantees of fair treatment held by all citizens which the University may not deny: The enforcement of the graduate student's duties to the larger society is, however, the responsibility of the legal and judicial authorities duly established for that purpose. GUIDELINES 1.5 To protect graduate student rights and to facilitate the definition of graduate student responsibilities at Michigan State University; the following guidelines shall apply to those stipulations and conditions by which graduate conduct is regulated, broadly referred to as "reg ulations" in the remainder of this Article. 1.5.1 There shall be no regulation unless there is a demonstrable need which is reasonably related to the basic purposes and necessities of the University as stipulated herein. 1.5.2 To the maximum extent feasible, graduate stu dents shall participate in formulating and revising regulations governing graduate student rights and responsibilities. 1.5.3 All regulations governing graduate student .rights and responsibilities shall be made public in an appropriate manner. 1.5.4 Every regulation shall be as brief, clear and spe cific as possible. 1.5.5 Wherever rights conflict, regulations shall, to the maximum extent feasible, permit reasonable scope for each conflicting right by defining the circumstances of time, place and means appropri ate to its exercise. 1.5.6 Regulations shall respect the free expression of ideas and shall encourage competition of ideas from diverse perspectives. 1.5.7 Procedures and penalties for the violation of regu lations shall be designed for guidance or correc tion of behavior only: 1.5.8 Penalties shall be commensurate with the serious ness of the offense. Repeated violations may justi fy increasingly severe penalties. 1.5.9 There shall be clearly defined channels and pro cedures for the appeal and review of: a. The finding of guilt in an alleged violation of a regulation. b. The reasonableness, under the circumstances, of the penalty imposed for a specific violation. c. The substance of a regulation or administrative decision which is alleged to be inconsistent with the guidelines in this docume11.t. d. The lack of adherence to the applicable proce dures in the adjudication. 1.5.10 Every regulation shall specify to whom it applies and whether responsibility for compliance lies with graduate students either individually or col le~tively: 1.6 A handbook of the University's current regulations and structures relating to student rights and responsibilities shall be made available to every member of the academic com~unity: ARTICLE 2 ACADEMIC RIGHTS AND RESPONSIBILITIES FOR GRADUATE STUDENTS 2.1 Preamble 2.1.1 The establishment and. maintenance of the proper relationship between instructor and student are fundamental to the University's function, and require both instructor and student to recognize the rights and responsibilities which derive from it. The relationship between instructor and stu dent as individuals should be founded on mutual respect and understanding together with shared dedication to the educational process. 2.2 Role of the Faculty in the Instructional Process 2.2.1 No provision for the rights of graduate students can be valid which suspends the rights of the fac ulty: The graduate student's right to competent instruction must be reconciled with the rights of the faculty; consistent with the principle that the competency of a professional can be rightly judged only by professionals. It is therefore acknowledged and mandated that competence of instruction shall be judged by the faculty: 2.2.2 Colleges and departments/schools shall provide appropriate and clearly defined channels for the receipt and consideration of graduate student complaints concerning instruction. In no instance shall the competence of instruction form the basis of an adversarial proceeding before any of the judicial bodies established in this document. 2.2.3 Faculty shall have authority and responsibility for academic policy and practices in areas such as degree eligibility and requirements, course content and grading, classroom procedure, and standards of professional behavior in accordance with the Bylaws for Academic Governance, The Code of Teaching Responsibility, and other documents on faculty rights and responsibilities. 2.2.4 No hearing board established under this docu ment shall direct a change in the evaluation of a graduate student which represents a course instructor's or guidance committee's good faith judgment of the graduate student's performance. In the event that an evaluation is determined to be based on inappropriate or irrelevant factors, the dean of the college shall cause the student's per formance to be reassessed and good faith evalua tion established. (See also Sections 2.3.10, 2.4.8, and Article S.) Student Handbook and Resource Guide 63 2.3 Rights and Responsibilities of the Graduate Student 2.3.1 In all areas of graduate education pertaining to academic rights and responsibilities, there shall be no discrimination on the basis of race, color, gen der, national origin, political persuasion, sexual orientation, marital status, disability, age, religion, height, weight, genetic information, or family sta tus. 2.3.2 The graduate sti.ident has a right to be governed by written academic regulations. The graduate student has a right to accurate, timely, and clearly stated information concerning the general aca demic requirements for establishing and main taining an acceptable academic standing, the graduate student's academic relationship with the University, and the details of any special condi tions which may apply Requirements for the stu dent's academic program and written academic regulations, including copies of professional behavior, shall be made known and made avail able by the administering unit at the time of the student's first enrollment. Graduate students are responsible for informing themselves of University, college, department, and school requirements as stated in unit publications and in the University catalog. In planning to meet such requirements, students are responsible for consulting with their academic advisers and guidance committees. 2.3.3 The graduate student, regardless of degree pro gram, has a right . to the best advice the unit can · provide concerning program planning, research, professional expectations, selection of courses and professors, and general degree requirements. 2.3.4 Units shall maintain records for their graduate students, specifying and/or containing degree requirements, course waivers and substitutions, program changes, and other stipulations directly affecting their degree programs. Graduate students shall be provided access to and/or a copy of these records upon request. 2.3.5 The graduate student shall be free to take rea soned exception to information and views offered in instructional contexts and to reserve judgment about matters of opinion, without fear of penalty or reprisal. 2.3.6 Graduate students and faculty share the responsi bility of maintaining classroom decorum and col legial atmosphere which insures teaching and learning. 2.3.7 The graduate student shares with the faculty the responsibility for maintaining the integrity of scholarship, grades, and professional standards. 2.3.8 The graduate student is responsible for learning the content of a course of study according to stan dards of performance established by the faculty and for adhering to standards of professional behavior established by the faculty 2.3.9 The graduate student has a right to academic evaluations which represent good faith judgments .. 64 of performance by course instructors and guid ance committees. Course grades shall represent the instructor's professional and objective evalua tion of the graduate student's academic perform ance. The graduate student shall have the right to know all course requirements, including grading criteria, and procedures at the beginning of the course. (See also the Code of Teaching Responsibility). 2.3.10 The graduate student has a right to protection against improper disclosure of information con cerning academic performance and personal characteristics such as values, beliefs, organization al affiliations, and health. (See also Article 3.) 2.3.11 Graduate students and faculty members share the responsibility for maintaining professional rela tionships based on mutual trust and civility 2.3.12 The graduate student has a right to be protected from personal exploitation and to receive recogni tion for scholarly assistance to faculty 2.4 Academic Programming 2.4.1 The department/school or college is responsible for informing, in writing, all incoming graduate students of program requirements and procedures. 2.4.2 Guidance Committee. It shall be the responsibil ity of each graduate student admitted to a doctor al program or to a master's program that requires a guidance committee, to form a guidance com mittee with the concurrence of the unit chairper son/director or designated representative. Composition of the guidance committee will be in accord with University, college, and depart ment/school guidelines. In the event that a stu dent is unable to form a guidance committee, it shall be the responsibility of the unit chairper son/director to intervene with the faculty of the unit to resolve the problem. 2.4.2.l For graduate students in doctoral pro grams the guidance committee shall be formed within the first two semesters of doctoral study, or within ~wo semesters beyond the master's degree or its equiva lent. Within one semester after the com mittee is formed, the' chairperson of the guidance committee shall file a guidance committee report with the dean of the college, listing all degree requirements. A copy·of this guidance committee report shall also be given to the graduate stu dent. This guidance committee report~ as changed or amended in full consultation between the graduate student and the committee and as approved by the appro priate department chairperson or school director and the dean of the college, shall be regarded as the statement of program requirements. The program will not be considered binding unless signed by the student. SPARTAN LIFE-2009 2.4.2.2 Once designated, the guidance committee has the responsibility to meet periodically to oversee the graduate student's progress as long as the graduate student continues in good standing. Any desired or required changes in the membership of the guid ance committee may be made by the graduate student with the concurrence of the unit chairperson/director or designat ed representative or by the unit with the concurrence of the graduate student in accordance with University, college, and unit policy The guidance committee, with the concurrence of the graduate student, may form a thesis/dissertation committee to supersede or supplement the guidance committee. Committee or thesis/disserta tion chairpersons on leave shall provide for the necessary guidance of their advisees during their absence. 2.4.3 Residency. Academic residency requirements and residency fee policies shall be made known to the graduate student at the time of admission. 2.4.4 Time Limits. The time limitations for candidates seeking advanced degrees shall be made known to the graduate student at the time of first enroll ment. Application for extension shall be submitted to the department/school and transmitted for approval by the dean of the college. 2.4.5 Program Changes. Each department/school or college shall establish procedures for altering indi vidual student programs that have been approved in accordance with the provisions of Section 24.2.1. Graduate students shall be involved in developing such procedures. (See also Section 6.1.1) 2.4.6 Dissertation and Thesis. The nature and scope of the doctoral dissertation and master's thesis (or its equivalent) shall be defined by the depart ment/school or college and the guidance or dis sertation committee according to the professional and scholarly research standards of the discipline. The department/school or college shall specify in advance the acceptable style and form of the dis sertation or thesis in accordance with The Graduate School Guide to the Preparation of Master's Theses and Doctoral Dissertations. 2.4.6.1 Standards for formatting, duplicating and binding of dissertations and theses, as well as the stipulations· covering abstracts, numbers of copies, dates and deadlines for acceptance, and regulations for microfilm ing and publication shall be established and published by The Graduate School. 2.4.7 Code of Professional Standards. . Each depart - menyschool and college shall communicate in writing to its graduate students, at the time of their first enrollment in a degree program or in a course in the unit, any specific codes of profes sional and academic standards covering the con duct expected of them. 2.4.8 Evaluation. Graduate students have a right to periodic evaluations to assess their academic progress, performance, and professional potential. Evaluation of graduate students shall be made only by persons who are qualified to make that evaluation. Written descriptions of unit/program methods of evaluation and the general rationale employed shall be provided to graduate students and the faculty! Written evaluations shall be com municated to the graduate student at least once a year, and a copy of such evaluations shall be placed in the graduate student's file. (See also Section 2.5.24) 2.4.8.1 When determination is made that a grad uate student's progress or performance is unsatisfactory, the student shall be noti fied in writing in a timely manner, and a copy of the notice shall be placed in the graduate student's academic file. 2.4.8.2 When a graduate student's status in a program has. been determined to be in jeopardy, the graduate student shall be informed in writing in a timely manner, and a copy of the notice shall be placed in the student's academic file. 2.4.9 Dismissals and Withdrawals. Each department/ school and college shall establish criteria for the dismissal or withdrawal of graduate students enrolled in its programs. Such criteria shall be published and given to graduate students at the time they begin their programs. Should a decision to dismiss a graduate student be made, the affect ed student shall be notified in writing in a timely manner. All information regarding the decision is to be held in strict confidence between the stu dent and those faculty and administrators with responsibility for the student on a need to know basis; release may be only with the written con sent of the graduate student involved unless the decision b(:comes the substance for a grievance procedure, in which case such information shall be released to the grievance committee. All records and information created under this article shall be released only in accordance with the University's published policies governing privacy and release ·of student records. The same privacy is to be accord ed the reasons for a graduate student's temporary or permanent withdrawal from the University Should a decision to dismiss be held in abeyance, pending completion of the stipulated conditions, these conditions must be communicated in writ ing in a timely manner to the student. 2.5 Educational Training of Graduate Students in Teaching Roles 2.5.1 Colleges and departments/schools are responsible for establishing orientation and in-service training programs for all graduate students in teaching roles. Such programs shall include an introduction to course goals, grading criteria and practice, and classroom procedures as well as periodic class- . Student Handbook and Resource Guide 65 room visitation. The graduate student in a teach ing role is held responsible for full and active par - ticipation in all such programs. 2.5.2 Graduate students who are involved in teaching roles are expected to fulfill effectively their assigned responsibilities at a high level of per formance. To gain feedback for monitoring and increasing their teaching effectiveness, such gradu ate students shall use, where applicable, confiden tial instructional rating reports in each course that they teach. These reports shall be submitted to the unit in accordance with the stated policy of the Academic Council. 2.5.2.1 The coordinator of each course staffed by graduate students in teaching roles shall submit each semester to the unit adminis trator or to the appropriate unit committee a formal written evaluation of each of the graduat~ students in teaching roles. After notifying the graduate student, appropriate members of the departmenUschool should visit and observe the student's teaching in the instructional setting, and information from these visits and observations should be used in the evaluation. the privacy of the individual graduate student as well as current federal and state law. 3.1.1 Because of respect for the privacy of the individ ual graduate student, record keeping must be per - formed only by university personnel whose job responsibilities require record keeping. 3.2 All policies and practices governing access, maintenance, and release of graduate student records shall conform to the University's published guidelines. 3.2.1 No record shall be made, duplicated or retained unless there is a demonstrable need for it which is reasonably related to the basic purposes and necessities of the University. 3.2.2 The University shall not make, duplicate, or retain records of a graduate student's religious or politi cal beliefs without the graduate student's knowl edge and consent. 3.2.3 Graduate students shall have the right to inspect any of their own educational records, barring con fidential letters of recommendation, including their official transcript. Students also shall have the right to inspect reports and evaluations of his or her academic performance. 2.5.2.2 The graduate student instructional rating 3.2.4 All policies and practices dealing w.ith the acqui reports (or summaries thereof), formal written evaluations, and any supplemen tary information shall be placed in a confidential file for use by the student and by faculty members in accordance with 2.5.2.3. This material shail remain on active file until the graduate student's teaching role is terminated, after which a copy of the file becomes the graduate stu dent's personal property upon request. If evaluations or summaries of them are kept beyond the student's tenure at the University; these records should be altered so as to be anonymous .. 2.5.2.3 Evaluation material described in 2.5.2.2 may be used in overall evaluations and in determining such matters as renewal of assistantships, teaching assignments, rec ommendations, and the need for further training. 2.5.2.4 An evaluation of teaching shall be given to the graduate student who has a teach ing role at least once each year. (See also 2:4.8) ARTICLE 3 STUDENT RECORDS AT MICHIGAN STATE UNIVERSITY 3.1 Achieving educational goals, providing direction to grad uate students, and extending service to society demand that the University keep records. All policies and prac tices concerning records shall be based on respect for sition and dissemination of in.formation in stu dent records shall be formulated with due regard for the graduate student's right of privacy and access. 3.2.5 All graduate student educational records shall include a notation of the name of the person who · supplied the information and the date of its entry; with the exception of central Student Information System records. 3.2.6 Confidential records shall be responsibly handled. Units shall train persons handling such records in appropriate methods of keeping confidential records. 3.2.7 No one outside the faculty or administrative staff of Michigan State University; except as specified by law, may have access to the record of a gradu ate student's offenses against University regula tions without the written permission of the stu dent. / 3.2.8 All policies governing the maintenance and the selective release of records and of portions of records shall be made public in an appropriate manner arn;hhall be subject to judicial review as provided {n Article 5. 3.2.8.l These policies and practices shall conform to current federal and state law. In addi tion, any changes to the policies shall be made known to the graduate student body through the all-university graduate student governing body. 66 SPARTAN LIFE-2009 ARTICLE 4 GRADUATE STUDENT SUPPORT 4.1 Classes of Support 4.1.1 Students receiving support through the University fall primarily i11to three ciasses: a. graduate assistants b. University employees c. fellowship, scholarships and/or grant recipients · 4.2 Graduate Assistants 4.2.1 Graduate assistants are graduate students current ly enrolled in degree programs who are appointed through established University procedures and according to University policy governing graduate assistantships. Duties assigned to graduate assis tants may include (but not be limited to) class room instruction, student advising, writing super vision, reading of papers and examinations, and research. The responsibilities delegated to a gradu ate assistant must be performed under the super vision of an appropriate faculty member or administrator. 4.2.2 With the participation of graduate student repre sentatives, each unit appointing graduate assis tants shall develop policies and make available c;:urrent information covering, but not limited to, the following: a. criteria for selecting new graduate assistants b. criteria for renewing and/or continuing gradu- ate assistantships c. stipends (see 4.2.4) d. stipend advancement and promotion e. tax status of stipends (according to IRS policy) f procedures for evaluating performance (see also 2.5.2-2.5.2.4) g. length of term of appointment, including con tinuance and renewal of graduate assistant ships h. work load, duties, and vacation schedules i. grievance procedures 4.2.3 ' By April 15th of each calendar year, units shall advise each graduate assistant in writing of one (or more) of the following: (a) that the assistant ship will be renewed for the following academic year or a portion thereof; (b) that the assistant ship will be renewed provided the assistant is able to meet certain specified conditions; (c) that the assistantship will be renewed provided the unit is able to meet certain specified conditions; ; (d) that the assistantship will not be renewed for the following academic year. If the assistantship is not renewed, the reasons shall be indicated. When citing (c) above, the unit shall include the date the student will be notified about its deci sion to renew the assistantship for the appropriate semester(s). Evaluative judgments about students should be communicated in accordance with guidelines in 2.4.8. See all Sections 2.5.2-2.5.2.4.) 4.2.4 The Office of the Provost shall establish a campus wide policy for graduate assistant stipends, taking illto account (a) the amount of stipend adequate in relation to the current cost of living, (b) the need to be competitive with other universities, and (c) the availability of resources for graduate assis tant stipends. (The Office of the Provost shall con sult with the Dean of The Graduate School and the University Graduate Council on graduate assis tant stipend levels.) 4.2.5 Graduate assistants are entitled to all benefits nor mally accorded to full-time graduate students, except as specified under policies established in accordance with 4.2.7 4.2.6 All graduate assistants are entitled to such cleri cal-secretarial help and supplies as are commen surate with their assigned responsibilities and the resources of the unit. 4.2.7 The Office of the Provost and the Office of the Vice President_ for Finance and Operations, in consultation with the Dean of The Graduate School and the University Graduate Council and other appropriate, duly authorized authorities, shall review and publish policies for graduate assistants relating to (a) sick leave, (b) parking privileges, (c) bus privileges, (d) travel off campus, (e) insurance, (f) health care and Cg) tuition waivers 4.2.8 Within the constraints of their training, experi ence and responsibilities, graduate assistants have a right to the same professional respect as that accorded to regular faculty. 4.3 University-Employed Graduate Students 4.3.1 The University's student employment office shall publish annually minimum and maximum salaries and hourly wages for University-employed graduate students. This office shall have the authority to approve unit requests for all pay ments above the established maximums. 4.3.2 The University shall not deny a regular employee's fringe benefit solely because the person also is registered as a student. 4.3.3 University employees who are pursuing graduate study are bound by collective bargaining agree ments or other applicable University personnel policies and agreements. 4.3.4 Employment-related grievances of graduate stu dents employed in non-academic positions should be filed with the employing units under their respective procedures. 4.4 Fellowship, Scholarship and Grant Recipients 4.4.1 A graduate student supported by a fellowship, scholarship, and/or grant shall have a right to such information as (a) the responsibilities and per formance required for retention of support, (b) the privileges and status associated with support, and (c) grievance procedures. Student Handbook and Resour,ce Guide 67 4.5 University Policies Relating to Graduate Student Support Recipients 4.5.1 Michigan State University and all of its units are Affirmative Action/Equal Opportunity Employers. Therefore, (a) discrimination on the basis of race, color, gender, national origin, political persuasion, sexual orientation, marital status, disability, age, religion, height, weight genetic information, or family status is expressly prohibited; (b) employ ment appointment policies shall be consistent with anti-discrimination policies of Michigan State University: 4.5.2 Graduate students shall be informed of all employment policies when a position is tendered. 4.5.3 The University retains the right to demote, sus pend, terminate or otherwise discipline graduate students receiving support through the University for cause and for failure to meet their responsibili ties. The University also retains the right to termi nate a graduate student's participation in an aca deµiic program, which in tum may terminate the · graduate student's assistantship or other support. Graduate students who believe they have a griev ance under this article may utilize the judicial · procedures outlined in Article 5. 4.5.3.1 In cases where the graduate student con tends that the action of the University may cause irreparable harm, the graduate student may appeal to the appropriate judiciary for an expedited hearing. ARTICLE 5 ADJUDICATION OF CASES INVOLVING GRADUATE STUDENT RIGHTS AND RESPONSIBILITIES 5.1 Judicial Structure 5:1.l To promote effective functioning of the system of graduate student rights and responsibilities, an appropriate judicial structure and process shall be established for hearing and adjudicating all cases brought by and against graduate students in the following areas: a. Academic Rights and Responsibilities b. Professional Rights and Duties of Graduate Assistants not covered by the Graduate Employees Union collective bargaining contract c. Professional Rights and Duties of other Graduate Students 5.1.2 Department/School Level. Adjudication necessi tated on the department/school level may be han dled informally or, at the request of a party or parties, formally through a department/school hearing board. The hearing board shall be com posed of the unit administrator or designee and equal numbers of faculty and graduate students selected by their respective groups in accordance with the department/school bylaws. If the unit administrator is involved in the case, neither the unit administrator nor the designee may serve on the hearing board. 5.1.3 College Graduate Hearing Board. Each college shall establish a judiciary composed of the chair of the college graduate committee or designee and equal numbers of faculty and graduate students selected by their respective groups in accordance with college bylaws. . 5.1.4 University Graduate Judiciary. A judiciary shall be established at the University level composed of the Dean of The Graduate School or designee, who shall serve as chairperson, three elected fac ulty members of the University Graduate Council, and three graduate students chosen by the All University Graduate Student Governing Body: 5.1.S Each hearing board or judiciary shall be chaired by a member who has faculty rank and shall pro vide a suitable number of alternate members cho sen in accordance with the procedures established above. 5.1.6 Term of Office. Hearing board or judiciary mem bers at all levels shall be selected in the fall of the year and shall serve one year The one-year term shall not preclude reappointment of any member the following year 5.1.7 Members of a judiciary involved or possessing other conflicts of interest in a case at issue shall be disqualified from sitting on the judiciary for that specific case. a. An approved alternate member from the appropriate faculty or student group will replace such person(s) in a~cordance with established guidelines. b. Either party (complainant' or respondent) may submit to the chair of the hearing board a challenge of judiciary members in instances of alleged conflicts or interest. Such challenges will be arbitrated by the chair in a timely man ner and reported to both' parties in writing three (3) class days after rendering a decision. c. Either party may remove a total of two board members, barring the chair, without stated cause. The name(s) of the individual(s) must be transmitted to the du1ir no later than three (3) days after receiving notification of the board's membership. 5.2 Jurisdiction of Alleged Violations (other than grievances). 5.2.1 Except as specified in this document (particularly in Section 5.1), alleged violations of student group regulations, general student regulations or all University policies as they apply to all students (undergraduate, graduate, graduate-professional) will be referred to the appropriate judiciary as outlined in the Academic Freedom for Students at Michigan State University 68 SPARTAN LIFE-2009 5.3 Redress of Grievances 5.3.1 With respect to allegations of violation(s) by or against a graduate student in the areas cited in Section 5.1, where possible, a grievant is encour aged to seek resolution and redress informally with the appropriate individual(s). 5.3.2 If. problems arise in the relationship between instructor and student, both should attempt to resolve them in informal, direct discussions. If the problem remains unresolved, then the unit administrator and/or the Ombudsman should be consulted. If still aggrieved, a student may then · submit a formal, written grievance for considera tion by an appropriate hearing board. The formal . grievance alleging violations of academic rights must include a proposed remedy which could be implemented by a responsible administrator. 5.3.3 The University undertakes, within the limits of its resources and the limits imposed by due respect for the professional rights of the faculty, to supply an appropriate remedy for legitimate student griev ances that have judicial merit. (See Article 54.6). The limits of the University's resources proceed from factors that, while subject to its influence, are not always subject to its control. 5.3.4 To overcome the presumption of good faith in course instructors' and graduate committees' judg ments of performance, grievances concerning aca demic evaluations must demonstrate that an eval uation was based entirely or in part upon factors that are inappropriate or irrelevant to academic performance and applicable professional stan dards. (See Sections 2.2 as well as 2.3.11 and 2.4.8.) 5.3.5 Any member of the academic community of Michigan State University may initiate a grievance involving the rights and responsibilities of gradu ate students. Grievances alleging violation of the academic rights of an undergraduate student by a graduate student shall be heard by the unit level judiciaries outlined in the Academic Freedom for Students at Michigan State University. 5.3.6 In submitting a formal grievance to an appropri ate hearing board (see Section 5.3.6.2) alleging vio lation(s) by or against a graduate student in the areas cited in Section 5.1, a grievant must submit a written, signed statement that specifies in suffi cient particularity to justify proceedings the point(s) forming the basis of the grievance, the person(s) and/or unit(s) against whom/which the grievance is filed, and the redress that is sought. 5.3.6.1 Grievances must normally be initiated no later than mid-term of the semester fol lowing the one wherein the alleged viola tion occurred (exclusive of summer semester). If the involved instructor or student is absent from the University dur ing that semester, or if other appropriate reasons exist, an exception to this provi sion may be granted by the appropriate Hearing Board. If, before the formal griev- •<' , · • ance procedures are completed, the involved instructor is no longer employed by the University, the grievance process may nevertheless proceed. 5.3.6.2 Student grievances alleging violation of academic and professional rights must be initiated at the lowest administrative level feasible; normally, the departmenUschool. With the approval of the college dean, departments/schools may waive jurisdic tion and refer grievances to the college hearing board. 5.4 Judicial Procedures 5.4.1 Departments/schools and colleges shall establish hearing board procedures in a manner consistent with this document. A copy of these procedures shall be filed with the Ombudsman and with the Dean of the Graduate School. Departments/ schools and colleges shall review their hearing board procedures every five (5) years. 5.4.2 Procedures for the adjudication of grievances must proceed in a timely manner as defined below: 5.4.3 Upon receipt of a request for a formal grievance, 5.4.4 the unit chair/director shall forward a copy of the grievance request within ten (10) class days to the hearing board members and to the person or per - sons party to the matter. In urgent cases in which it is alleged that a regu lation, administrative decision or action threatens immediate and irreparable damage to any of the parties involved, the hearing board or judiciary shall expedite the hearing and final disposition of the case. 5.4.5 A hearing board or judiciary is empowered to act on a request to direct an individual or unit to dis continue or postpone an administrative decision or action that threatens immediate and irreparable damage to any of the parties involved pending final disposition of the case. The hearing board or judiciary shall expedite the hearing and final dis position of this urgent case. 5.4.6 A departmenUschool or college hearing board shall review each hearing request for jlJrisdiction and judicial merit and may then forward a copy of the request to the appropriate individual(s) and invite a written response. After considering all submitted information, the board may: a. Accept the request, in full or in part, and pro ceed to schedule a hearing. b. Reject the request and provide an appropriate explanation. · c. Invite all parties to meet with the board for an informal discussion of the issues. Such a dis cussion shall not preclude a later hearing. 5.4.7 Notice of Hearing. At least six (6) class days prior to a formal hearing, both the respondent and the complainant shall be entitled to a written notification of hearing from the appropriate hear- Student Handbook and Resource Guide 69 ing body. This notice of hearing shall state: a. The nature of the issues, charges and/or con flicts to be heard with sufficient particularity to enable both the respondent and the com plainant to prepare their respective cases. b. The time and place of the hearing. c. The body adjudicating the case and the names of the members that make up the body; including the names of all alternate members. d. The names of the respondent and com plainant. e. The name(s) of any potential witnesses. f The name of an advisor (if any) selected by the complainant or respondent. 5.4.8 Either the complainant or the respondent may request, with cause, a postponement prior to the scheduled time of a hearing. The hearing board may grant or deny such a request. 5.4.9 Both the respondent and the complainant shall be expected to appear at the hearing and present their cases to the judiciary. a. Should the complainant fail to appear, the judiciary may either postpone the hearing or dismiss the case. b. Should the respondent fail to appear, the judi ciary may either postpone the hearing or, only in unusual circumstances, hear the case in his or her absence. c. The judiciary may accept written statements from a party to the hearing in lieu of a person al appearance, but only in unusual circum stances. Such written statements must be sub mitted to the judiciary at least one (1) day prior to the scheduled hearing. 5.4.10 Hearing boards shall ensure that a collegial atmosphere prevails in grievance hearings. Either party shall have the right to be accompanied by an advisor (see definition in Article 8). Permission will be granted to the respondent to be accompa nied by an attorney if there are criminal charges pending. If the respondent is charged with a sex offense, the complainant may also have an attor - ney present. 5.4.10.l During the hearing, parties to a grievance shall have an opportunity to state their cases, present evidence, designate wit nesses, ask questions, and present a rebuttal. 5.4.11 The hearing board shall prepare a written report of findings and rationale for the decision and shall forward copies to the parties involved, to the responsible administrator(s), to the Ombudsman, and to the Dean of The Graduate School. The report shall indicate the major elements of evi dence, or lack thereof, which support the hearing board's decision. All recipients are expected to respect the confidentiality of this report. When a hearing board finds that a violation of academic rights has occurred and that redress is possible, it shall direct the responsible administrator to pro- vide redress. The administrator, in consultation with the hearing board, shall implement an appropriate remedy. 5.4.12 Appeals. The decision of the original hearing board may be appealed by either party to a griev ance only to the next level hearing board. If the original hearing was by a department/school hearing board, the appeal shall be made to the college hearing board. If the original hearing was by a college hearing board, the appeal should be made to the University Graduate judiciary. 5.4.12.1 Appeals must allege either that applicable procedures for adjudicating the case were not followed in the previous hearing or that the findings of the hearing board were not supported by the preponder ance of the evidence. (Presentation of new evidence will normally be inappro priate at an appeal hearing.) 5.4.12.2 All appeals must be written and signed and must specify the alleged defects in the previous adjudication(s) in sufficient particularity to justify further proceed ings. The appeal must also specify the redress that is sought. 5.4.12.3 Appeals must be filed within ten (10) class days following a notice of a deci sion. The original decision shall be held in abeyance while under appeal. 5.4.12.4 An appellate board (i.e., a college hearing board or the University Graduate judiciary) shall review each appeal request and may then forward a copy of the request to the appropriate individ ual(s) and invite a written response. After considering all submitted information, the appellate boan;l may: a. decide that sufficient reasons for an ' appeal do not exist and that the deci sion of the lower hearing body shall stand; b. direct the lower hearing body to rehear the case or to reconsider or clarify its decision; or c. decide that sufficient reasons exist for an appeal and :z:C) w V>a: w a: 1.4 No person shall interfere with the free access of another to and from his/her own room, suite, apartment, work area, or office in a residence hall. 1.5 No person shall play any athletic games in a common area of a residence hall without proper authorization. 1.6 No person shall interfere with the safe or clean environ ment of others. 1.7 No person shall allow an animal, bird, or other pet to enter a residence hall. (Fish and guide dogs are excep- tions.) ~ 1.8 No person shall fail to make an effort to discourage another person from violating a regulation and/or to report a violation of which one has knowledge. (See also: General Student Regulation 2.00 and 3.00) 2.0 SAFETY OF THE INQIVIDUAL AND COMMUNITY Fundamental to the protection of the individual is the main - tenance of an environment that is physically safe and pre dictable. As members of a group, each individual has a spe cial responsibility to ensure that safety"hazards are eliminat ed, fire equipment is maintained, and fire procedures estab lished and followed. 2.1 No person shall create, or help to create, a safety hazard. 2.2 No person shall throw or drop anything out of a resi- dence hall window. 2.3 No person shall possess or use firecrackers, fireworks, firearms, or other dangerous weapons or explosives. (NOTE: Legal weapons must be stored at the Department of Police and Public $afety.) 2.4 No person shall possess or use in a residence hall, with out proper authorization, any chemical or other danger ous substance, compound, or container of such sub stances, which may injure, molest, or <;:ause damage. 2.5 No person shall set a fire in residence halls or areas immediately associated with residence halls. 2.6 No person shall falsely report a fire, nor interfere in any way with emergency services or procedures, nor fail to conform to established safety regulations. 2.7 No person shall tamper with fire equipment, nor use such equipment for other than the prevention or contrql of fire. (Fire equipment shall include, but not be limited to thermal detectors, fire alarms, fire extinguishers, fire extinguisher boxes, fire hoses, and any other fire-fighting devices.) · (See also: General Student Regulation 2.00, 3.00 and 4.0Q) 3.0 HARASSMENT AND INTIMIDATION To succeed personally and academically, an individual must be able to live free from unnecessary emotional stress caused by others. Physical or emotional harassment will not be toler ated in a residence hall community. 3.1 No person shall harass or abuse any other person. (This shall include, but not be limited to, harassment or abuse based on race, creed, ethnic origin, sex, age, political per- suasion, sexual orientation, or disability.) 3.2 No person shall exhibit behavior which harms or threat ens to harm another person or another person's property. 3.3 No person shall abuse, threaten, or harass any residence hall employee. 3.4 No person shall abuse, threaten, harass, or exhibit behavior that intimidates any complainant, respondent, counsel, witness, or judiciary member prior to, during, and after a judicial hearing. (See also: General Student Regulation 2.00 and 3.0Q) 4.0 PERSONAL AND COMMUNITY PROPERTY The protection of personal property is important to the well being of the individual. Protection of community property protects the investment all residents make through the pay ment of their room and board. · 4.1 No person shall tamper with or borrow without permis- sion the personal property of others. 4.2 No person shall, without proper authorization, remove any property from its assigned place in a residence hall. 4.3 No person shall damage, deface, or destroy any property. (See also: General Student Regulation 4.00) 5.0ALCOHOL ' The residence hall community is part of a larger community, and as such, is not only governed by its own regulations, but by University policies and state law. The State of Michigan establishes the age at which alcohol consumption is legal. Furthermore, alcohol may not be consumed on state land, except by special exception of the body governing the land, which in this case is the MSU Board of Trustees. Because the majority of hall residents are under age, the privilege of drinking alcohol is extended only to those of legal age in their private rooms, suites, or apartments. 5.1 No person shall possess open alcoholic beverages within a residence hall, except within the confines of student rooms, suites, or apartments or at social events approved by the Office of the Vice President for Student Affairs and Services. 5.2 No person shall organize or participate in a student group event where alcohol is consumed but not approved for consumption (e.g., floor party). 5.3 No person shall allow the presence of more than five times the normal .occupancy (excludes over or under assignment) in a student room, suite, or apartment where alcohol is being consumed. 5.4 No person shall possess or use a common source of alco hol (e.g., keg, trash can, etc.), nor shall any person partici pate in an event where a common source is present. (See also: General Student Regulation 2.0Q) 6.0 IDENTIFICATION OF INDIVIDUALS Certain privileges are extended to individuals by virtue of their membership in the residence hall community. In order 80 SPARTAN LIFE-2009 ~ to protect the community's welfare, the integrity of this iden tification must be maintained. 6.1 No person shall permit others to use his or her University identification, including a meal card or room key, for the purpose of improperly gaining access to a residence hall, a residence hall dining room, an RHA or hall sponsored event, or use of RHA or hall equipment. 6.2 No person shall use the University identification of another, including a meal card or room key, for the pur pose of improperly gaining access to a residence hall, a residence hall dining room, or an RHA or hall spon sored event or use of RHA or hall equipment. 6.3 No person shall refuse to provide his or her name and show appropriate identification to a staff member per forming his or her duty, upon request. (See also: General Student Regulation 3.00, 4.00 and 5.0Q) ZO FOOD SERVICE Meal times should be an opportunity for residents and their visitors to dine in a sociable manner without the fear of inappropriate distractions or interference. The misuse of meal I.D.s or removal of food from the dining room increases the cost of food service for all residents. 7.1 No person shall initiate or otherwise engage in throwing of food, utensils, or other objects in any residence hall dining room or housing facility 7.2 No person shall, without authorization, remove any food or utensils from a residence hall dining room. 7.3 No person shall enter a residence hall dining room without proper authorization. (See also: General Student Regulation 2.00, 4.00 and 5.00) 8.0 VISITORS All members of the wsidence hall community have some responsibility to help secure the community's welfare by communicating to visitors the expectations established through these regulations. 8.1 No person shall permit a non-resident visitor to remain in or use the facilities of a residence hall, including one's residence hall room, for more than three continuous days during any given week. 8.2 No person shall fail to take responsibility for his or her visitor. 8.3 No person, if a non-resident, shall be a visitor in any residence hall between the official closing and opening hours without a resident escort. 8.4 No person shall interfere with the entertaining of a visi tor by another, unless the visitor is infringing upon his or her rights. -Residence Halls Association -Associated Students of Michigan State University -Approved on an interim basis by the Vice President for Student Affairs and Services -July 13, 1981 -Amended July 18, 1984 -Amended August 8, 1988 RESIDENCE HALL REGULATIONS- ~ ~ OWEN GRADUATE CENTER ~ ~ (Student Group Regulation) w a: The following regulations are established to govern the con duct of individuals living and visiting in Owen Graduate Center. They shall apply to all students regardless of class level, place of residence or group affiliation when they are in or around Owen Graduate Center. 1.0 INDIVIDUAL RESPONSIBILITIES AND COMMUNITY RIGHTS The Owen Graduate Center Bill of Rights provides a clear statement of each individual's rights within the hall commu nity These rights are best secured through clear statements of each individual's responsibilities. 1.1 No person shall cause or otherwise contribute to unrea sonable noise in Owen Graduate Center or areas imme diately surrounding the hall. (Unreasonable noise is that which interferes with, or has the potential for interfering with the legitimate rights of others.) 1.2 No person shall interfere with attempts of others to study 1.3 No person shall interfere with attempts of others to sleep during reasonable and/or posted consideration hours. 1.4 No person shall interfere with the free access of another to and from his/her room, suite, apartment, work area or office in Owen Graduate Center. 1.5 No person shall play any athletic games in a common area of Owen Graduate Center without proper authori zation. 1.6 No person shall interfere with the safe or clean environ ment of others. 1.7 No person shall allow an animal, bird or other pet to enter Owen Graduate Center. (Non-carnivorous fish and guide dogs are exceptions.) Student Handbook and Resmlrce Guide 81 1.8 No person shall fail to make an effort to discourage another person from violating a regulation anci/orJeport a violation of which one has knowledge. (See also: General Student Regulation 2.00 and 3.00.). 2.0 SAFETY OF THE INDIVIDUAL AND COMMUNITY Fundamental to the protection of the individual is the main- · tenance of an environment that is physically safe and pre dictable. As members of a group, each individual has a spe cial responsibility to insure that safety hazards are eliminat ed, fire equipment is maintained, and fire procedures are established and followed. 2.1 No person shall create, or help to create, a safety hazard. 2.2 No person shall thfow or drop anything from a hall window or balcony. 2.3 No p.er.son shall possess or use firecrackers, fireworks, firearms or other dangerous weapons or explosives. (NOTE: Legal weapons must be stored at the Department of Public Safety.) 2.4 No person shall possess or use in Owen Graduate Center, without proper authorization, any chemical or other dangerous substance, compound or container of such substances, which may injure, molest.or cause darp.age. · 2.5 No person shall set a fire in Owen Graduate Center or areas immediately associated with the hall. 2.6 No person shall falsely report a fire, nor interfere in any way with emergency services or procedures, nor fail to conform to established safety regulations. 2.7 No person shall tamper with fire equipment, nor use such equipment for other than the prevention or control of fire. (Fire equipment shall include, but not be limited to, thermal detectors, fire alarms, fire extinguishers, fire extinguisher boxes, fire hoses and any other fire-fighting devices.) 2.8 No person shall use unauthorized cooking appliances in his or her room, suite, floor study room or other unau thorized hall facilities. (Unauthorized cooking appliances include hot plates, toasters, toaster ovens, rice cookers, woks, crock pots and other electrical devices intended for the preparation, heating or cooking of substantial food items.) (See also: General Student Regulation 2.00, 3.00 and 4.00) ens to harm another person or another person's property. 3.3 No person shall abuse, threaten or harass any hall employee. 3.4 No person shall abuse, threaten, harass or exhibit behav ior that intimidates any complainant, respondent, coun sel, witness or judiciary member prior to, during or after a judicial hearing. (See also: General Student Regul_ation 2.00 and 3.00) 4.0 PERSONAL AND COMMUNITY PROPERTY The protection of personal property is important to the well being of the individual. Protection of community property protects the investment all residents make through the pay ment of their room and board. 4.1 No person shall tamper with or borrow without permis sion the personal property of others. 4.2 No person shall, without proper authorization, remove any property from its assigned place in Owen Graduate Center 4.3 No person shall damage, deface or destroy any property. (See also: General Student Regulation 4.00) 5.0ALCOHOL Owen Graduate Center is part of a larger community, and as such, is not or{ly governed by its own regulations, but by University policies and state law: The State of Michigan estab lishes the age at which alcohol consumption is legal. Furthermore, alcohol may not be consumed on state land, except by special exception of the body governing the land, which in this case is the MSU Board of Trustees. 5.1 No person shall possess open alcoholic beverages within areas of Owen Graduate Center that are publicly accessi ble (e.g., lobby, cafeteria, serving area, hallways). 5.2 No person shall organize or participate ·in an unap proved student group event where alcohol is consumed without obtaining an Owen Graduate Center Alcohol Permit. 5.3 No person shall allow the presence of more than five times the normal occupancy (excludes over and under assignment) in a student room OL suite where alcohol is being consumed. (See also: General Student Regulation 2.00) 3.0 HARASSMENT AND INTIMIDATION To succeed personally and academically, an individual must be able to live free from unnecessary emotional stress caused by others. Physical or emotional harassment will not be toler ated in Owen Graduate Center 3.1 No person shall harass or abuse any other person. (This shall include, but not be limited to, harassment or abuse based on race, creed, ethnic or national origin/citizen ship, sex, age, political persuasion, sexual orientation, or disability.) 3.2 No person shall exhibit behavior which harms or threat- 6.0 IDENTIFICATION OF INDIVIDUALS Certain privileges are extended to individuals by virtue of their residency in Owen Graduate Center. In order to protect the residents' welfare, the integrity of this identification must be maintained. 6.1 No person shall permit others to use his or her University identification, including a meal card or room key, for the purpose of improperly gaining access to Owen Graduate Center facilities, equipment or events. 6.2 No person shall use the University identification of another, including a meal card or room key, for the pur- 82 SPARTAN UFE-2009 pose of improperly gaining access to Owen Graduate Center facilities, equipment or events. 6.3 No person shall, upon request, refuse to provide his or her name and show appropriate identification to a staff . member performing his or her duty. (See also: General Student Regulation 3.00, 4.00 and 5.0Q) ZO FOOD SERVICE Meal times should be an opportunity for residents and their visitors to dine in a sociable manner without the fear of inappropriate distractions or interference. 7.1 No person shall initiate or otherwise engage in throwing food, utensils or other objects in Owen Graduate Center Cafeteria or hall facilities. 7.2 No person shall, without authorization, remove any utensils, equipment or condiments from Owen Cafeteria. (See also: General Student Regulation 2.00, 4.00 and 5.0Q) 8.0 VISITORS All residents of Owen Graduate Center have some responsibil ity to help secure the residents' welfare by communicating to visitors the expectations established through these regulations . 8.1 No person shall permit a non-resident visitor to remain in or use the facilities of Owen Graduate Center, includ ing one's room, for ,more than three continuous days during any given week. 8.2 No person shall fail to take responsibility for his or her visitor. 8.3 No person shall interfere with the entertaining of a visi tor by another, unless the visitor is infringing upon his or her rights. -Owen Graduate Student Association -Associated Students of Michigan State University -Council of Graduate Students -Vice President for Student Affairs and Services -June 6, 1986 UNIVERSITY APARTMENTS COMMUNITY BILL OF RIGHTS AND RESPONSIBILITIES (Student Group Regulation) These rights and responsibilities are established to govern the conduct of all residents and visitors in University Apartments. The student/resident may be held responsible for the actions of his or her spouse, children or visitors, through the Michigan State University judicial system. The community, through its representative body, the Residents Council for University Apartments (RCUA), estab lishes this document. 1. All residents living in University Apartments shall enjoy the right to study and live in an environment free from unreasonable noise and other distractions. (Unreasonable noise is that which interferes with the legitimate rights of others.) 2. All residents shall enjoy the right to live in a safe and clean environment. Responsibilities of each resident to insure this right shall include, but are not limited to, the following: a. Avoid creating or helping to create a safety hazard. (This includes blocking safety tunnels, sidewalks, or entrances with bikes, motorcycles, toys, clothes lines, etc) b. Avoid possessing or using fireworks on University Apartments property. c. Avoid discharging a firearm on University Apartment property. ing spaces provided. e. Keep the area immediately in front of his or her apart ment clean, orderly and free from safety hazards. 3. All residents shall enjoy the right to their personal proper ty, and equal access to all property provided by University Apartments for residents. Responsibilities of each resident to insure this right shall include, but are not limited to the following: a. Avoid tampering with, or borrowing without permis sion, the personal property of another. b. Avoid vandalizing or defacing any University Apartments property. (This includes bulletin boards, flower beds, recreational or playground equipment, etc.) 4. All University Apartments residents shall enjoy the right to live free from harassment, intimidation or assault. (This shall include, but not be limited to, written harassment, physical attack, peeping Toms, harassment by telephone, verbal harassment, etc.) 5. The student/resident shall be held responsible for using all · reasonable efforts to monitor the actions of his or her spouse, children, or visitors. 6. Suggestions for modification of this document may be presented to the Residents Council for University Apartments, RCUA, at any time. d. Park his or her motor vehicles only in the lined park- (See also: General Student Regulation 2.00, 3.00 and 4.0Q) Student Handbook and Resource Guide 83 STUDENT GROUP REGULATIONS, ADMINISTRATIVE RULINGS, ALL-UNIVERSITY POLICIES, AND SELECTED ORDINANCES ACADEMIC POLICIES AND REQUIREMENTS All-University academic requirements and policies that apply to both undergraduate and graduate study are stated in the Academic Programs, www.msu.edu/-ucandc. Students are encouraged to consult their academic advisers concerning academic requirements. ACCEPTABLE USE OF COMPUTING SYSTEMS, SOFTWARE AND THE UNIVERSITY DIGITAL NETWORK (Administrative Ruling) I. FOREWORD Access to modern information technology is essential to the pursuit and achievement of excellence across the MSU mis sion of instruction, research, and service outreach. The privi lege of use of computing systems and software, as well as internal and external data networks, is important to all mem bers of the University community The preservation of that privilege for the full commui;iity requires that each individual faculty member, staff member, and student comply with insti tutional and external standards for appropriate use. To assist and ensure such compliance, Computing and Technology, with the advice and counsel of the all-University Computing and Communications Systems Advisory Committee, establishes the following administrative ruling, applicable to all faculty, staff·and students. 11. DEFINITIONS A "System Sponsor" is the individual under whose authority a computing system, local network, or external network connec-· tion is funded. Individual computer systems and local net works may be sponsored by faculty members (e.g., using research grant funds), or by departments, colleges, or other units, in which latter case the unit administrator is the System Sponsor. For the purposes of this ruling, the Director of Academic Computing & Network Services is the System Sponsor for the inter-building MSU digital network and for MSU external network connections, including those to BITNET, CICNET, and MERIT and other parts of the national Internet. A "System Manager" is the person who is authorized by a System Sponsor to grant and create user privileges, maintain the system filestore, and generally ensure the effective opera- tion of a system. (For example, in the case of UNIX systems, the System Manager typically will be the "superuser" who uses the "root" user ID.) In some cases, the System Manager and the System Sponsor may be the same individual. "Facility Staff" are the individuals who are authorized to monitor, manage, or otherwise grant temporary access to computing facilities (such as microcomputer laboratories) in which one or more systems are used on an open access basis by either specific populations of faculty, staff, and students, or the entire campus community A "User" is any individual who uses, logs in, attempts to use, or attempts to log in to a system, whether by direct connec- . tion or across one or more networks; or who attempts to con nect to or traverse a network, whether via hardware, software, or both. The term "User" thus includes System Sponsors, System Managers, and Facility Staff. 111. IMPLICATIONS OF DIVERSITY IN THE INFORMATION TECHNOLOGY ENVIRONMENT 1. The provision and use of computing and networking priv ileges is governed by Michigan State University's Anti Discrimination Policy System Sponsors are responsible for ensuring full compliance. 1.1 Access to computing or ·networking hardware or soft - ware is not to be restricted based upon ethnic or national origin. Restrictions predicated on citizenship are in general to be avoided, and must in every case receive prior approval from the Vice Provost for · Computing and Technology, who will consult with the Office of the University General Counsel in each instance. 2. Because computing systems at MSµ serve diverse purpos es and diverse constituencies, System Sponsors are accord ed wide discretion in establishing reasonable and appro priate policies applicable to their systems. (For example, some System Sponsors, to achieve their particular goals, may permit or encourage the playing of computer games. On other systems, System Sponsors may legitimately pro hibit game-playing in order to conserve scarce resources.) The effectiveness of such policies depends substantially on their systematic communication to Users, typically at the time usage authorization is first granted by the System Manager or by Facility Staff. 3. Users must expect considerable variation in what consti tutes acceptable use from system to system, and must make reasonable efforts to inform themselves about the particular policies applicable to each system they use. In cases of doubt, the burden of responsibility is on the User 84 SPARTAN UFE-2009 to inquire concerning the permissibility of an action or use, prior to execution. Questions should be directed in tum to Facility Staff, the .System Manager, and the System Sponsor. 4. Even within a single system, it is sometimes appropriate · for System Sponsors and/or System Managers to establish different categories of user accounts or ID's, sometimes with different attendant charges or privileges, and to authorize a single user to access accounts or ID's in two or more categories. In such cases, Users must restrict their usage of each account or ID to that appropriate for it. Similar considerations apply when accounts or ID's are held on multiple systems. (Example: a student may have a limited resource account for classwork and an unlimited resource account for research. Unauthorized use of the unlimited resource account to create a competitive advan tage in the classwork is inappropriate and may be con strued as academic dishonesty.) 5. Michigan State University utilizes a wide variety of soft ware, with an equally wide range of license and copyright provisions. Users are responsible for informing themselves of, and complying scrupulously with, the license and copyright provisions of the software that they use. 5.1 No software copy is to be made by any User without a prior, good faith determination that such copying is in fact permissible. All Users must respect the legal protection provided by copyright and license to pro grams and ,data. 5.2 The licenses of certain advanced software tools (e.g., some expert system generators) require that intellectu al products produced with such tools be provided to the licensor. System Sponsors are responsible for ensuring that such requirements are publicized to Users appropriately by System Managers and Facility Staff. System Sponsors and Users are jointly responsi ble for ensuring compliance with such requirements. IV. GOOD CITIZENSHIP IN "CYBERSPACE" 1. All Users must respect the privacy and usage privileges of others, both on the MSU campus and at all sites reachable by MSU's external network connections. 1.1 Users shall not intentionally seek information on, obtain copies of, or modify files, other data, or pass words belonging to other Users, whether on the MSU campus or elsewhere, or develop or retain programs for that purpose, without the authorization of the file owner or the Vice Provost for Computing and Technology. Reasonable file copying (e.g., in back-ups) and password changes are permitted among the rou tine tasks of System Managers and of appropriately authorized Facility Staff · 1.2 Users shall not represent themselves electronically as others, either on the MSU campus or elsewhere, unless explicitly authorized to do so by those other Users. To be valid, such authorization of one User by another User must not circumvent established, system-specific policies defining eligibility for resource access. 1.3 Users shall not intentionally develop or retain pro grams that harass other Users, either on the MSU campus or elsewhere. 14 Users shall not obstruct or disrupt the use of any computing system or network by another person or entity, either on the MSU campus or elsewhere, whose usage is. protected by law, ordinance, regulation, policy, or administrative ruling. 2. All Users must respect the integrity of computing systems and networks, both on the MSU campus and at all sites reachable by MSU's external network connections. 2.1 Users shall not by any means attempt to infiltrate (e.g., gain access without proper authorization) a com puting system or network, either on the MSU campus or elsewhere. · 2.2 Users shall not attempt to damage, or alter without proper authorization from the System Sponsor, either the hardware or the software components of a com puting system or network, either on the MSU campus or elsewhere. 3. All Users of MSU's external network connections shall comply with the evolving '1\cceptable Use" policies estab lished by the external networks' governing bodies. 3.1 The current MERIT policy may be found at http ://merit. edulmnl abouUpolicies-acceptableuse. html. Or please call Libraries, Computing and Technology at (517) 353-0722. 3.2 Academic Computing & Network Services will pub lish revisions of external networks' '1\cceptable Use" policies, making them available to Users in both print ed and electronic' form 3.3 In cases of doubt, Users bear the burden ~f responsi bility to inquire concerning the permissibility of exter nal network uses, prior to execution. Such questions should be directed to Academic Computing & Network Services main office. 4. Computing and networking resources are sometimes in ;;carce supply. Resource contention may variously involve disk space, CPU time, terminal or workstation keyboard access, printer access, plotter access, software access and network bandwidth. Priorities between uses (e.g., instruc tion versus research versus system maintenance) and between Users (e.g., students in different classes) will vary from system to system and according to time of day, week, semester, and year. 41 System Sponsors, and by their delegation System Managers and Facility Staff, have broad discretion to set and revise reasonable usage priorities and opera tional policies (such as hours of operation, usage time limits, populations to be served, etc.) They may also take -such routine steps (e.g., removing hung jobs, updating system configurations and user defaults, reprioritizing resource-intensive jobs, managing print queues, backing up systems, etc.) as may be reasonably necessary for the operation of their systems or facilities. Student Handbook and Resource Guide 85 4.2 Users are expected to comply fully with the instruc tions of Facility Staff, System Managers, and System Sponsors. In particular, Users will vacate terminals, workstations, or the facility and will surrender other resources (such as printers ancl software) promptly when asked to do so, both at closing times and when necessary to permit access by others. 4.3 Where possible, Users should be provided systematic means (e.g., through facility, departmental, or college computing advisory committees, or via CCSAC at the All-University level) to advance suggestions and criti cisms concerning the priorities and their implementa tion. Appropriate avenues for complaints concerning services provided by Facility Staff also should be provided. V. ENFORCEMENT AND ADJUDICATION 1. The principal responsibility for investigation of suspected non-compliance with the provisions of this ruling rests with System Sponsors. At their discretion, they may dele gate it to System Managers and/or Facility Staff. 1.1 The investigation of alleged or suspected non- compliance with this ruling is to be conducted with due regard for the rights of all Users, such as the rights to privacy and intellectual property ' 1.2 System Sponsors may suspend service to Users with out notice when reasonably necessary to the operation or integrity of the system or the networks connected to it; they may also delegate this judgment and authority to System Managers. 1.3 Cessation of service, whether by network disconnec tion or disablement of log-in capability, shall be uti lized in preference to file inspection when remedying · or investigating instances of alleged disruption. 1.4 The content of User files is not to be surreptitiously or otherwise examined, nor is the User-generated mes sage content of User network transactions to be moni tored, without the prior written permission of either the User involved or the Vice Provost for Computing and Technology However, System Managers and otliers charged by them with forwarding misdirected or undeliverable electronic mail and/or delivering print outs and plots may examine such mail or hard-copy fo the extent reasonably necessary for such purpose. 2. Subj~ct to the non-discrimination provisions herein, faculty members acting as System Sponsors for computing systems or local networks established with their own research grant funds may change, suspend, or revoke User privileges· in the best interests of the research being conducted. 3. When an instance of non-compliance is suspected or dis covered in a computing system or network established by a department, college or other administrative unit, a unit administrator (typically the System Sponsor) shall proceed in accord with Section 5.6.3 of Academic Freedom for Students at Michigan State University 3.1 System Sponsors may elect to refer the issue to the Vice Provost for Computing and Technology for han dling. They must always do so if systems or networks in multiple campus units have been disrupted or com promised, or if any non-MSU system, network, or party is involved. 3.2 Internal disciplinary action may be appropriate in some cases of non-compliance with this ruling. Relevant General Student Regulations include 1.05, 1.06, 2.02, 2.04, 4.03, 4.05, 4.06, and 5.02; allegations are adjudicable under Article IV of Academic Freedom for Students at Michigan State University. Disciplinary issues concerning students, faculty, or staff should be discussed with the Vice Provost for Computing and Technology before action is taken, in the interests of consistency of treatment. 3.3 Criminal or civil action against faculty, staff, or stu dents may be appropriate in some instances. Such cases should be discussed with the Vice Provost for Computing and Technology, in the interests of consis tency of treatment. (Please refer to the Appropriate Use Of MSU E-Mail Services By Internal Users On MSUNET Administrative Rulingfor additional guidelines.) -Network Communications Committee of CC.SAC, -May 29, 1992 -C.C.S.A.C.,June 8, 1992 -Vice Provost for Computing and Technology, August 4, 1992 ADDRESS CHANGE (Administrative Ruling) The Housing Requirements and Procedures state the follow ing: "Every student is required to report his or her correct local address at the time of registration and to report any change of address thereafter. Failure to register the actual address at which he or she is living, or failure to notify the University of a change of address within five class days after the change becomes effective, will be consider:ed as falsifica tion of University records. (Change of off-campus address is made on the web at www.reg.msu.edu. Change of on-campus address is made in the office of the living-unit manager.)" -Vice President for Student Affairs and Services -January 26, 1984 ADDRESS WITHHOLDING POLICY (Administrative Ruling) Students may, upon request, restrict the release of Directory information. To do so,.go to www.reg.msu.edu. -Office of the Registrar -June 2004 86 SPAITTAN LIFE-2009 ALCOHOLIC BEVERAGES 1. MSU Ordinance 21.00 Dl The use or possession of alcoholic beverages, includ ing beer and wine, subject to state law, is permissible in housing facilities (rooms, suites, and apartments) assigned by Michigan State University .02 The consumption and possession of alcohol beverages is prohibited (a) in classrooms, lecture halls, laborato ries, the libraries, and the chapel, and (b) during all intercollegiate athletic contests and during entertain ment programs that are open to the general public, in the concourses and outdoor seating areas at Spartan Stadium, the arena and concourses at Breslin Student Events Center, and in all other athletic facilities. 03 The possession of open or uncapped containers of alcoholic beverages and the consumption of akoholic beverages is prohibited in all public areas of lands governed by the Michigan State University Board of Trustees and in all public areas of campus buildings, except with respect to locations, events, or occasions for which the Secretary of the Board of Trustees has approved, in writing, an exception to this prohibition. Exceptions to this prohibition will be made pursuant to guidelines approved by the Board of Trustees.* * 2. State Law Michigan Law prohibits, among other things, possession, pur chase, and consumption of alcoholic beverages by persons under 21 years of age. It also prohibits the sale and furnish ing of alcoholic beverages to persons under 21 years of age. There is a potential for legal responsibility when an individ ual, even if unlicensed, furnishes alcoholic beverages to per - sons under 21 years of age. If a minor to whom the beverage was furnished subsequently has an accident attributable to the beverage, then t~e unlicensed furnisher may be fqund to be legally liable. Also under state law, open or unsealed containers of alcoholic beverages may not be transported in the passenger compart ment of motor vehicles. Students are encouraged to become familiar with their responsibilities under the State Liquor Control Act, which may be found in the MSU Library 3. East Lansing Ordinances East Lansing ordinances prohibit the possession of any alco holic beverage in an open container or a container with a bro ken seal in any public place or private area open to the public, except a licensed liquor establishment or elsew:here as provided by ordinance. Partying and tailgating on public property with alcoholic beverages is prohibited within the city's jurisdiction. City ordinance also prohibits the use of any type of false identification to enter a bar or to purchase liquor from a carry-out store and requires liquor establishments to confis- Zero Tolerance Michigan has a "zero tolerance" policy for drivers under 21, meaning their blood alcohol concentration cannot exceed .02 percent. This means that even one beer is too many Minors who have been consuming, possessing or pur chasing alcohol are subject to arrest resulting in a mis demeanor and a criminal record. Penalties may include fine, community service, suspension of driver's license, and substance abuse screening at the individual's expense. Suspension of the driver's license can occur whether or not the individual was driving at the time of arrest. Repeated offenses result in more severe penalties. Use of fraudulent identification to purchase alcohol is also a misdemeanor and may result in fine, loss of license, and substance abuse screening. Anyone 21 or older who furnishes alcohol to a minor will be fined $1,000 and face up to 60 days in jail. cate suspected false identification and tum it over to the Police Department. Students are encouraged to become familiar with their responsibilities under East Lansing Ordinances, which may be obtained at East Lansing City Hall. -Approved by the Board of Trustees -September 15, 1964 -Revised April 17, 1970, December 10, 1994, April 14, 1995, November 14, 2003, February 11, 2005, September 16, 2005 MSl) DRUG AND ALCOHOL POLICY (All-University Policy) (Applicable to University employees as well as students) Congress has passed and the President has signed the Drug Free Workplace Act of 1988 and Drug-Free Schools and Communities Act Amendment of 1989. The following is Michigan State University's Drug and Alcohol Policy for employees and students. EMPLOYEES 1 Consistent with State and Federal Law, Michigan State University will maintain a workplace free from the unlawfu~ manufacture, distribution, dispensation, possession or use of a controlled substance. 2 The unlawful manufacture, distribu tion, dispensation, possession or use of controlled substances, illicit drugs and alcohol are prol).ibited on any property under *Denotes Civil Infraction **trustees. rnsu.edu/pdf/GUIDELINES_FOR_EXCEPTIONS_ ID_ ORDINANCE%2021. pdf 1 This policy applies to all University employees, including but not limited to: faculty, academic staff, support staff and student employees. 2 Five schedules of controlled substances are defined in the comprehensive Drug Abuse Prevention and Control Act of 1970, 21. U.S.C. 812. •,, Student Handbook and Resourc-e Guide 87 the control of and governed by the Board of Trustees of Michigan State University, and at any site where work is per formed by individuals on behalf of Michigan State University. Information about education and treatment services may be obtained from the Olin Health Education Office, Olin Health Center. Pursuant to applicable University procedures governing · employee discipline, any employee involved in the unlawful use, sale, manufacturing, dispensing or possession of con trolled substances, illicit drugs and alcohol on University premises or work sites, or working under the influence of such substances, will be subject to disciplinary action up to and including dismissal and referral for prosecution. The employee must notify the University of any criminal drug statute conviction for a violation occurring in the work place no later than five (5) calendar days after such convic tion. Failure to provide such notice will subject the employee to discipline up to and including dismissal pursuant to appli cable University procedures governing employee discipline. The employee shall notify his/her immediate supervisor, who will report the incident to the Office of Human Resources, Academic Human Resources or Student Employment Office. Michigan State University supports and sponsors programs aimed at the prevention of substance abuse by University employees. The Employee Assistance Program provides pre ventative programs and counseling for employees experienc ing substance-dependency problems. Assistance is available on a voluntary basis. Leaves of absence to obtain treatment may be obtained under the medical leave provision of the appropriate labor contract or policy. STUDENTS Michigan State University's compliance with provisions of the Drug-Free Schools and Communities Act Amendments of 1989 applying to students is achieved through a comprehen sive alcohol and other drug prevention program which includes policy enforcement, education programs and treat- ment services. ) General Student Regulations 2.06 and 2.07 prohibit the unlaw ful possession, use, or distribution of illicit drugs and alcohol by students on Michigan State University property or as part of any of its activities. These regulations are as follows: 2.06 "No student shall possess, use, manufacture, produce, sell, exchange or otherwise distribute any drug prohib ited by federal or state laws." 2.07 "No student shall possess, consume, furnish, manufac ture, sell, exchange or otherwise distribute any alcoholic beverages except as permitted by state law and University ordinance." Alleged violations of MSU regulations are adjudicated through the MSU student judicial process. Consequences for viola tions may include, but are not limited to, some form of disci~ plinary probation, required attendance at educational pro grams, referral for assessment and treatment, relocation to a new living environment, and suspension from Michigan State University for sale of illegal drugs or repeated violations of the regulations. In addition, students can expect to be arrest . ed and fined for violations of State Law on campus. Mkhigan State University supports and sponsors programs aimed at the prevention of substance abuse by students. 88 -President -Provost and Vice President for Academic Affairs -Vice President for Finance and Operations and Treasurer -Vice President for Student Affairs and Services -Board of Trustees, October 12, 1990 ALL-UNIVERSITY EVENTS AND ACTIVITIES (Student Group Regulation) All-University events and activities sponsored on the campus by registered student organizations, living unit organizations, and major governing groups must be calendared through the Student Life Center, 101 Student Services Building. ANIMALS (Ordinance 23.00) .01 No person owning or being responsible for an animal brought upon property governed by the Board shall do so without securing the animal by appropriate use of a leash . . 02 No person shall bring any animal into any University building . . 03 No person shall bring any animal onto a University bus. .04 No person shall bring any animal into any University area, such as the Beal Botanical Garden or the Horticulture Gardens, posted to prohibit the presence of animals. .05 Exceptions to the above provisions shall include: .051 Service animals providing assistance to individuals with disabilities · .052 Animals brought for treatment to the Veterinary Medical facilities or for University sponsored research .053 Animals being transported a!ld which remain inside a vehicle .054 Animals brought to animal related University spon sored events .055 Animals brought to animal related events sponsored by registered student organizations which have received prior authorization from the Office of the Secretary of the Board of Trustees .056 Animals subject to the control of any police officer during the course of the police officer's duties (See also: Residence Hall Regulation 1.0.) -Board of Trustees -September 15, 1964 -Revised February 25, 1972 -Revised December 10, 1994 -Revised June 15, 2007 SPARfAN LIFE-2009 ANJl-DISCRIMINATION POLICY (All-University Policy) (Policy #02-03-01) (Applicable to University employees as well as students.) ARTICLE I. PURPOSE Michigan State University's scholarly community-building efforts occur within the context of general societal expecta tions, as embodied in the law. The University, consistent with its policies and governing law, promotes institutional diversity and pluralism through mechanisms such as affirmative action, within an over-arching strategy promoting equitable access to opportunity. The University's commitment to non discrimination is the foundation for such efforts. This policy states expectations for institutional and individ ual conduct. It applies to all University community members, including faculty, staff, students, registered student organiza tions, student ,governing bodies, and the University's adminis trative units, and to the University's contractors in the execu tion of their University contracts or engagements 1 respect t9 the following: , with 1. All educational, employment, cultural, and social activities occurring on the University campus; 2. University-sponsored programs occurring off-campus, including but not limited to cooperative extension, inter collegiate athletics, lifelong education, and any regularly scheduled classes; 3. University housing; and 4. Programs and activities sponsored by student governing bodies, including their constituent groups, and by regis- , tered student organizations. ARTICLE 11. PROHIBITED DISCRIMINATION Unlawful acts of discrimination or harassment are prohibited. In addition, the University community holds itself to certain standards of conduct more stringent than those mandated by law. Thus, even if not illegal, acts are prohibited under this policy if ~hey2: 1. Discriminate against any University community member(s) through inappropriate limitation3 of employment opportuni ty4, access to University residential facilities, or participation in educational, athletic, social, cultural, or other University activities on the basis of age, color, gender, gender identity5 , disability status, height, marital status, national origin, polit- .ical persuasion, race, religion, sexual orientation, veteran sta tus, or weight; or 2: Harass any University community member(s) on the basis of age, color, gender, gender identity, disability status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight. These prohibitions are not intended to abridge University com munity members' rights of free expression or other civil rights. ARTICLE Ill. MEDIATION AND ADJUDICATION · Mediation of claims and disputes, through consultation pro vided by offices serving the University, is encouraged6 . Complaints under this policy may be submitted for non disciplinary adjudication according to the provisions of the "Procedures of the Anti-Discrimination judicial Board." Upon its review, the ADJB may recommend that appropriate disci plinary proceedings be initiated, if such has not already occurred. Disciplinary proceedings are governed by' the docu - ments listed in Appendix A. Excepting the President and the General Counsel, any University community member may be named in a complaint. APPENDIX A The contracts, policy documents, and procedures listed below provide avenues for the consideration of disciplinary com plaints or actions against the various members of the Michigan State University community. ' ''.A.cademic Freedom for Students at Michigan State University" "Bylaws of the Medical Staff, Colleges of Human and Osteopathic Medicine: Michigan State University" "MSU Extension Service Continuing Employment Policy and Dismissal Hearing Procedure" "Dismissal of Tenured Faculty for Cause" "Faculty Grievance Procedure" "General Grievance Procedure for Non-Unionized Employees" "Graduate Student Rights and Responsibilities" "Librarian Personnel Handbook of Policies, Procedures, and Practices: Michigan State University" "Medical Student Rights and Responsibilities" Michigan State University collective bargaining agreements Personnel Policies and Procedures Manual This policy qoes not apply to the conduct of a contractor's internal affairs, nor does it apply to the conduct of contractual engagements to which the University is not a party 2 The Anti-Discrimination Policy User's Manual, University ordinances, written regulations and policies, and published ADJB decisions approved by the President, provide guidance on the conduct prohibited by Article II of this Policy 3 Limitations are inappropriate if they are not directly related to a legitimate University purpose. The Anti-Discrimination Policy User's Manual provides additional guidance on inappropriate limitation as defined by this policy 4 For purpose of this policy, "employment opportunity" is defined as job access and placement, retention, promotion, professional development, and salary 5 For the purposes of this Policy, the reference to "gender identity" shall be interpreted to include protection against gender stereotyping based on a person's gender expression. In other words, gender stereotyping is impermissible discrimination or harassment based on a failure to conform to stereotypical gender norms. 6 Consultation with one or more of the following may be useful: the chairperson, director, or dean of the relevant unit; supervisory support per sonnel; the Women's Resource Center; the Ombudsman; the Office of Cultural and Academic Transitions; Student Life or Residence Halls staff; Sexual Assault Crisis &: Safety Education; faculty or staff academic advisors; the MSU Counseling Center; and the Faculty Grievance Official. Student Handbook and Resource Guide 89 PROCEDURES OF THE ANTI-DISCRIMINATION JUDICIAL BOARD Procedural rulings made by the ADJB Coordinator while/.P.re siding over hearings and appeals may be appealed in writing to the President, upon completion of the ADJB proceedings. Article I. Composition and Selection of the Anti Discrimination Judic_ial Board Article II. Jurisdiction I 1. The Anti-Discrimination judicial Board (ADJB) shall con sist of at least fourteen individuals serving staggered terms, and shall include at least two minority persons1 , five women, five men, and one person with a disability . Membership shall comprise: a. Three junior-status, undergraduate students selected by ASMSU Each student shall serve for a term of two years. b. One graduate ·student, to serve for a term of two years, selected by the Council of Graduate Students. c. Four members selected by the University Committee on Academic Governance from the tenure system facul ty and job security system specialists. Each such mem ber shall serve for a term of three years. d. Four individuals, to serve for terms of three years, selected by the Vice President for Finance and Operations from a slate comprised of two nominees from each recognized bargaining unit and two nomi nees from the non-unionized support employees. e. Two individuals, to serve for terms of two years, appointed by the President. All selectors shall strive to ensure membership diversity, being cognizant of the factors listed in Article II of the MSU Anti Discrimination Policy Additional Presidential appoint ments shall be made if necessary in any given year to ensure the minimum diversity of membership mandat ed above. When and if necessary, such appointees shall serve for two years. · No member of the ADJB shall serve more than two consecu tive terms. All selecting groups and University officers are expected to give due consideration to the necessity for a diverse total membership. 2. Terms on the ADJB shall begin on August 15th. Thereafter, the ADJB shall select one of its members to serve as chair person for the entire year Vacancies during terms shall be filled in accord with these procedures. The chairperson shall appoint members of hearing panels, as provided herein. 3. The position of '1\DjB Coordinator" shall be established, reporting to the President of Michigan State University The ADJB Coordinator shall ensure the provision of appro priate staff support services for the ADJB and generally facilitate the efficient operation of the gr:oup. In addition, at all hearings and appeals, the ADJB Coordinator shall: • preside without vote to ensure consistency and equity in procedure; provide the legal advice needed by the ADJB; and • draft majority and minority opinions for finalization and approval by the ADJB, at the request of the group's members. 1. The ADJB shall have jurisdiction only over those com plaints filed by and pertaining to members of the University community which allege discrimination as defined in the All-University Policy entitled "MSU Anti Discrimination Policy," found on page 89. 2. A complaint filed with the ADJB must be filed within thirty (30) calendar days of the alleged discrimination. Either the ADJB Coordinator or the full ADJB by majority vote may waive the 30-day time limit for good cause shown. A complaint must simply, concisely and directly specify the time, place, and nature of the alleged discrimi nation, as well as the individual(s), group, or entity alleged to be responsible for the discrimination. The complaint must also contain a short and plain statement of the rem edy sought. 3. The ADJB shall not proceed to consider any claim: (a) for which another procedure for final and binding adjudica tion is provided within the University by contract, unless both contracting parties agree to submit the matter to this ADJB or (b) which, based on the same set of facts, has been submitted for adjudication under the rules of anoth er University procedure. However, when a complaint has been adjudicated under another University procedure, the ADJB may review such findings upon the written request of the complainant, to assure itself that any non disciplinary matters relating to prohibited discrimination were satisfactorily addressed. If, in its judgment, such non disciplinary matters were not adequately addressed, it may accept the complaint for further consideration on the basis of the non-disciplinary charges of discrimination only 4. The ADJB shall have no jurisdiction respecting discipli ,nary charges against individuals, and no disciplinary sanctions shall be imposed through the procedures set forth herein. Alternative disciplinary channels exist for the consideration of such charges against any member of the University community (See Appendix A.) On the basis of its non-disciplinary proceedings, the ADJB may recom mend that separate, de novo disciplinary proceedings be initiated by relevant administrators for alleged violations of the "MSU Anti-Discrimination Policy" when such actions were known, or reasonably should have been known, to be prohibited by that policy 5. The ADJB shall address all jurisdictional questions by a majority vote of the full Board. Immediate presidential review of jurisdictional decisions may be requested under Article IV by either party to a dispute. Article III. Procedures 1. Initial Filing of a Complaint a. When an individual files a complaint with the ADJB, 1 "Minority" is defined by the Federal Inter-Agency Committee on Education as one who is a member of one of the following groups: a. American Indian or Alaskan Native; b. Asian or Pacific Islander; c. Black (African-American); and d. Hispanic. · 90 SPARTAN LIFE-2009 the ADJB Coordinator shall refer the matter in writing to the chairperson of the ADJB, who shall appoint five voting members of a Hearing Panel to be convened and • presided over by the ADJB Coordinator The ADJB Coordinator shall provide a copy of the complaint to the party or parties against whom it is made. b. A contested matter shall be heard without undue delay. The hearing and its record shall be closed unless both parties consent to an open hearing. The ADJB Coordinator shall give the parties reasonable notice of the hearing, which notice shall include: 1) A statement of the date, hour, place and nature of the hearing; (a hearing shall not be continued or · adjourned except for good cause and in the discre tion of the ADJB Coordinator); 2) A copy of this policy and the general rules of con duct for hearings. c. The complainant is required to establish the basis for and produce evidence in support of Jhe complaint. Complainants assume the burden of proof, which must be met by a preponderance of the evidence1 . d. After the complainant presents his/her case, the respon dent shall present his/her case. Respond.em may elect to forego answering a complaint. 1) whether the evidence previously presented provides a reasonable basis for the resulting findings and rec ommended remedies (if any), and 2) whether specified procedural errors were so sub stantial as to effectively deny the appealing party fundamental fairness. c. The ADJB chairperson shall provide written notice to both parties of the scheduled hearing date. d. With the exception of the ADJB Coordinator, members of the initial Hearing PaI).el shall not participate in the appellate hearing or delibe,rations. An appellate quorum shall be necessary to hear any appeal and shall consist of a majority of those ADJB members who did not serve on the original hearing Panel. e. Parties may be accompanied by an advisor of their choice, who may provide private counsel to the party during an appeal but shall have no voice in the pro ceeding. Advisors must be members of the faculty; staff, or student body of the University. Each party shall be responsible for the presentation of his/her own appeal. f. The ADJB shall give each party the opportunity to · .present an oral argument, based on the record estab lished at the initial hearing, in support of his/her posi tion on appeal. e. Parties may be accompanied by an advisor of their g. The hearing shall be closed unless both parties consent choice, who may provide private counsel to the party during a hearing but shall have no official voice in the proceeding. Advisors must be members of the faculty, staff, or student body of the University. Each party shall be responsible for the presentation of his/her own case. Each ·party shall have the opportunity to present wit - nesses, and to question witnesses presented by the other f. The Hearing Panel shall render a decision in writing, without undue delay; and the ADJB Coordinator shall transmit copies of it promptly to the ADJB chairperson and the parties. The Panel's decision shall addr~ss all major questions raised. The recommended relief, if any; shall be tailored to remedy charges which have been substantiated. The decision shall state the name(s) of the prevailing party/ies and the party/ies against whom any complaints have been substantiated. The Panel shall carefully and clearly state its factual findings and . the reasoning supporting its decision. 2. Appellate Procedures a. A party may appeal the decision of the Hearing Panel to the full ADJB by filing a written request with a short, written statement in support of the party's position on appeal with the ADJB Coordinator. The appeal shall be filed within 14 calendar days of receipt of the Panel's decision, and a copy shall be provided to the opposing party. The opposing party shall have 14 calendar days from receipt of the request in which to submit a writ ten statement in support of its position on appeal. b. Appeals shall be based on the record established at the initial hearing and shall be limited to the following two issues: to an open hearing. h. The ADJB's review on appeal shall be limited to the record established at the initial hearing; the Hearing Panel's decision, the written statements submitted by the parties, and the parties' oral arguments. Findings of fact by the Hearing Panel may not be overturned unless clearly erroneous. i. The ADJB shall render a decision without undue delay. The ADJB may affirm or reverse the Hearing Panel's decision in whole or in part and/or remand it to the original Hearing Panel for reconsideration. Recommended relief, if any; shall be tailored to remedy those charges which have been substantiated. Article IV. Final Resolution 1. Decisions issued by the ADJB (including those of jurisdic tion) and unappealed decisions of its Hearing Panels shall be forwarded to the President by the ADJB Coordinator in the form of a recommendation, without undue delay. 2. Within 30 calendar days, the President shall either concur with the decision and direct appropriate action to imple ment it, or for stated cause, shall overrule or modify the decision. When the President overrules or modifies a deci sion, he/she shall provide written reasons to the ADJB and to the parties. Article V. The ADJB's Advisory Function The ADJB shall meet with the ADJB Coordinator regularly (at least once annually and no more than monthly at the discre tion of the Board) to review and consider any policies or practices brought to its attention, which may have con- I.e., that which is more convincing, more credible, and of greater weight than contrary evidence. Student Handbook and Resource Guide 91 tributed to allegations of unlawful discrimination or harass ment. The ADJB may meet with University administrators to obtain information regarding relevant policies and practices. Upon discussion and review, the ADJB may make such advi sory operational recommendations to the President as it deems appropriate. II. Applicability This Administrative Ruling applies to all internal users of MSU e-mail services and to all e-mails sent to or from a MSU e-mail account, regardless of the location or name of the source account from which those users may send e-mail messages. · Article VI. Other Provisions 1. Time Limits With the exception of the thirty-day filing deadline in Section II of Article II, all time limits set forth above shall be suspended during regularly scheduled vacations or semester breaks in the University's academic year. Summer semesters shall similarly be excluded from consideration when calculating time limits applicable t_o complaints brought by students not then enrolled. 2. Regular Reports The ADJB Coordinator shall make annual reports to the President, who shall share them with the Board of Trustees and University community. 3. Assistance with -Complaints Individuals considering filing complaints with ADJB may obtain advice and procedural assistance through the ADJB coordinator and, as appropriate, the bodies listed in footnote #5 of Article Ill of the MSU Anti-Discrimination Policy. -Board of Trustees -Enacted: February 28, 1970 -Amended: February 19, 1971, April 21, 1972, February 25, 1977, April 9, 1993, December 5, 2008, April 13, 2007 APPROPRIATE USE OF MSU E-MAIL SERVICES BY INTERNAL USERS ON MSUNET (Administrative Ruling) June 22, 2009 I. Background Michigan State University (MSU) provides e-mail services to its students, faculty, and staff to facilitate the academic and administrative functions that support the University's mis sion of teaching, research, and service. The University's e mail services are neither open to the general public, nor are they intended for general public communication. The University's e-mail services are not intended as a forum for the expression of personal opinions. Other means exist in the University community for the expression and dissemi nation of personal opinions on matters of interest within the University community. Rather, the University's e-mail services are provided to support the University's instruction al, public service, research, and administrative objectives. This Administrative Ruling regulates the use of e-mail by internal users of MSUnet, Michigan State University's data network. 1 III. Definitions A Bulk e-mail: The transmission of an identical or sub stantially identical e-mail message within a 48-hour period from an internal user to more than 10 other internal users who have not elected to receive such e mail. B. Internal user: Any University employee, student, or other individual who is assigned a University NetID. C. Unsolicited E-mail: E-mail received by a person who has not elected to receive the e-mail by having indi cated a prior interest and willingness to receive com munications from the sender (e.g., having previously sent a communication to the sender to which the sender may be responding; being an acquaintance of the sender; belonging to a set of individuals who have chosen to affiliate and communicate with one another · for a particular University purpose). Unsolicited e-mail is often known colloquially as "spam." IV. Personal and Commercial Use of the University's E-mail Service The University's e-mail services are not provided for pri vate or personal use. Incidental per,sonal uses of the e mail system are permitted as long as they do not violate: the law; restrictions that derive from the University's tax exempt status; University policies, ordinances, rules, and guidelines; and contracts the University has made. The University's e-mail services may not be used for commer cial or· profit-making purposes unrelated to University business. V. Regulations Regarding Bulk-E-mailing The volume of unsolicited e-mail ("spam") that users of University e-mail services receive is large and continues to increase. Significant University resources must be expended to identify, process, delete, and block unwanted "spam" e-mail. This "spam" also diminishes the perceived value of other e-mail received and may obscure impor tant messages. Therefore, this Administrative Ruling regu lates the use of bulk e-mail in order to promote institu tional operating efficiency and the effectiveness of elec tronic communications within the MSU community. A. Broad Cross-University Mailing University offices may use bulk e-mail only to send academic or administrative communications necessary to some aspect of the University's operations o:i;- mis sion. Such communications typically involve action to be taken individually by the recipients of the commu nications. Such communications include: • Dissemination of urgent information regarding the health and safety of University students and employees. 1 Other University policies may also regulate the use of the University's electronic resources, including the Acceptable Use of Computing Systems, Software, and the University Digital Network. 92 SPARTAN LIFE-2009 • Distribution of information regarding changes to University policies or procedures, or actions that affect employment or compensation status or status as a student. • Notices (for example, to University employees) that are required by law; regulation, or University policy for which bulk e-mail replaces paper transmittal. B. Targeted Mailing University offices may create and use mailing lists for communicating with targeted University audiences having a special interest in the specific information being distributed (e.g., account signers, budget and business officers, academic advisors). Offices are errcouraged to use alternate methods of communica tion, such as listservs and Web sites, as much as possi ble for distribution of information of interest to specific sets of internal users. Faculty and other instructional staff may e-mail targeted sub-populations having a special interest in the information being distributed, such as students enrolled in a particular course. Students, faculty, staff, and administrative offices may use e-mail targeted to members of committees, clubs or organizations, work groups, and other sets of individuals who are affiliated for a particular University purpose, if the e-mail is relevant to their business or concerns. Academic governance bodies, standing committees of Academic Council, all-University student government groups, and major governing groups wishing to com municate by bulk e-mail with internal users outside of their regular constituencies must obtain approval from the appropriate administrative office prior to sending such communications. (2) All-University stude~t gov ernment groups and major governing groups must obtain approval from the Office of the Vice President for Student Affairs and Services. Academic governance bod ies and standing committees of Academic Council must obtain approval from the Office of the Provost. Use of mailing lists and listservs which recipients may voluntarily opt-in and opt-out of is encouraged. Because the recipients have elected to participate in the listserv and mailing list, this type of e-mail distri bution is not included in the definition of "bulk e-mail" in this Administrative Ruling. C. Uses Within Administrative Units Any individual academic or administrative unit (major administrative unit, department, division, office) may, at its own discretion and solely within its own unit, permit the use of bulk e-mail for communications among the unit's faculty, students, and staff, such as announcements, newsletters, and notices on the unit's own governance and concerns. D. Surveys. Academic and administrative units, committees, regis tered student organizations, work groups, and other sets of individuals who are affiliated for a particular University purpose may perform surveys by e-mail within the group membership if the survey is relevant to the group's business or concerns. For example, a survey may be conducted with the faculty or students within an academic program for administrative and assessment purposes; administrative units, commit tees, or registered student organizations may survey their constituents about matters related to governance or internal concerns; event or program administrators may survey parti~ipants for assessment and program evaluation purposes. All other surveys conducted by e-mail, particularly surveys in which the intended survey subjects are out side of the surveyor's "regular constituency" (in the sense described in Paragraph 2 of Section VB) or would perceive the survey request as "unsolicited" (in the sense of Definition III. C), must receive prior approval by the appropriate University office(s), as set forth below. Surveys may not interfere with MSU's employee relationships developed through collective bargaining agreements, or with MSU's own surveying or related activity bearing on University interests such as research, external reporting, or participation in multi-institutional studies. If a proposed survey involves related follow-up or sequential surveys and clearly describes these in the initial request for approval, the subsequent surveys will not require sepa rate approvals if the initial proposal is approved. 1. Approvals: • Surveys that are intended to include students must be approved by and coordinated through the Office of the Registrar. The Registrar will con sult with and obtain the approval of the Dean of Undergraduate Studies for surveys intended to include undergraduate students, the Dean of the Graduate School for studies intended to include graduate students and, in turn, the Chair of the Committee on Release of Confidential Information and Surveys that are not being sent to students must be approved by and coordinated through Academic Technology Services (ATS). ATS will expect that additional applicable approvals will have been obtained by the requestor, and may assist the requestor in · consulting with the appropriate offices to obtain those approvals. • Surveys intended to include MSU employees must be reviewed and approved in advance by the Office of Employee Relations. The Office of Employee Relations will consult with and obtain the approval of Academic Human Resources for surveys intended to include MSU faculty or aca demic staff, and the Dean of the Graduate School for surveys intended to include graduate student employees. Employee Relations may also consult with or need to obtain the approval of the appro- priate collective bargaining unit(s). , • For all surveys, if the results of a survey might be published, the survey must be approved in advance by the MSU Human Research Protection Program (http://www. humanrese.arch. msu. edul). 2 For example, the regular constituency of ASMSU is all undergraduate students; the regular constituency of COGS is all graduate and gradu ate-profess10nal students; the regular constituency of UCFA is all faculty. Student Handbook and Resource Guide 93 2. Other requirements: • All surveys must be carefully targeted to. reach only legitimate subjects of the survey Surveys of large groups (e.g., all faculty, all stafD' should be conducted through stratified samples of the group rather than by surveying all group members. • Bulk e-mail associated with a survey should be minimal in content, containing· an invitation to the survey explaining its purpose and providing a link to the survey itself at a separate Web site. • The Office of the Registrar or Academic Technology Services may charge a fee for assisting with a survey • Survey requests are rarely accepted from non University requestors. Records and the Federal Family Educational Rights and Privacy Act (FERPA) (http://www.reg. msu.edu/ AcademicPrograms/Text.asp ?Section=l12#s541), and should be sent using the "Blind Carbon Copy" (BCC:) address field to suppress names of students to whom the e-mail is being addressed. VII. Complaints Complaints regarding alleged violations of this Administrative Ruling should be directed to abuse@msu.edu for consideration by MSUnet adminis trators. Users who violate this Administrative Ruling may be subject to revocation or limitation of e-mail privileges or referral for disciplinary action under estab lished University procedures. VIII. History VI. Design Guidelines Judicious and well-managed use of e-mail, even for per mitted purposes, is critical to maintaining recipients' per ception of the validity and effectiveness of electronic communications. The following design guidelines are strongly suggested for e-mail distributions originating within the MSU community: A. U?e bulk e-mail infrequently and for reasons of high value to the recipients. B. Keep bulk e-ma_il messages short. C. Always use a valid MSUnet address in the "From'' line. D. Always use a clear, specific and non-empty subject line. E. Use plain text; avoid HTML F. For bulk e-mailing, clearly identify in the body of the message the originating unit or individual, the set of individuals being e-mailed, and the purpose of the message. G. Use URLs rather than attachments to refer readers to policy or practice statements, and to long content. H. Do not include or attach personal, confidential, or sen sitive information. To assure the illtegrity of student education records, consult Michigan State University Access to Student Information (http :/lwww. reg msu. edul AcademicPrograms!Text. asp? Section=112#s542). I. Carefully target lists of recipients to minimize the number of people who receive any given bulk e-mail ing. ]. Do not assume that all targeted individuals will receive the e-mail (i.e., do not disadvantage those who may not receive the e-mail.). K. Send large quantities of bulk e-mail at non-peak times for e-mail traffic (e.g., after 5:00 pm and before noon). L. Use existing targeted mailing lists and listservs when ever possible, within the permitted uses of the lists. Recipients should be allowed to opt-in and opt-out of listservs at their own discretion. M. Use the "blind carbon copy" (bee:) address field to suppress a long list of addresses in the "To" field. N. E-mail sent to students must comply with the Family Educational Rights and Privacy Act; see MSU's Student This document was originally implemented on November 21, 2004 and was updated in September 2007 and May, 2009. In June 2009 edits were made to clarify the Surveys section and to correct name and Web address references. The following groups were con sulted in the · development of this document: -Council of Deans (Fall 2003) -Provost's staff (Fall 2003, Spring 2004) -Vice President for Finance and Operations staff (Fall 2003, Spring 2004) -CORE group of vice presidents (Summer 2004) -Communications and Computer Systems Advisory Committees • Network Communications Committee (Fall 2004) • Instructional Computing and Technology Committee (Fall 2004) -Information Services and Technologies Coordinating Council (March 2009) -University Committee on Student Affairs (April 2009) -University Committee on Faculty Affairs (April 2009) Contact LCT: Questions regarding this Administrative Ruling should be directed to the Vice Provost for Libraries, Computing, and Technology, 400 Computer Center, East Lansing, MI 48824. Phone (517) 353-0722 BAD CHECK/RETURNED ACH COLLECTION (Administrative Ruling) General Policy: Each .individual is sent written notification that his or her check/ ACH has been returned, requesting redemption, either by cash, money order, or certified check, plus a service charge within a period of three (3) weeks. 1. Check/ ACH negotiated for the purpose of registering, including payment of holds, tuition, board and room: Immediately upon receipt of the unpaid check/ ACH by the University, a financial hold is placed against the student. Written notification is sent to each student indicating that a check/ ACH was returned and requesting the student to redeem the check/ACH or contact the Cashier's Office with in three (3) weeks .. The notice also indicates that the stu- 94 SPARTAN LIFE-2009 dent's registration may be cancelled if the check/ ACH is not redeemed by the due date on the notice. A student whose registration has been cancelled may be allowed to reregister during the semester subject to class availability, department approval, and the payment of all outstanding obligations with certifiable funds. A service charge of $75 is assessed unless the student presents a letter from his or her bank stating that the bank made an error. The $75 service charge is comprised of a $25 returned item service charge and a late registration fee of $ 50. 2. Check/ ACH negotiated for reasons other than registration: Written notification is sent to a person indicating that his or her check/ ACH has been returned. This notice requests redemption of the check/ACH within a period of three (3) weeks by cash, money order, or certified check plus a $25 service charge. a. Non-Student Check/ACH-If there is no response to the notice, a follow-up letter will be mailed allowing three (3) more weeks in which to pay. If unpaid by the due date on the notice, the check/ ACH is charged back to the department concerned. If the check/ ACH amount and service charge totals $25 or more it is sent to Delinquent Receivables and may be referred to a col-. lection agency. b. Student Check/ACH-Immediately upon receipt of the unpaid check/ACH by the University, a financial hold is placed against the student. If the check and service charge remain unpaid, the account may be turned over to Delinquent Receivables for collection. 3. Check/ ACH negotiated when it appears that the indi vidual has full knowledge that funds were not avail able or the person admits to securing money under false pretenses: a. If the individual or student fails to make restitution as a result of normal follow-up procedures, and it appears that the individual has full knowledge that funds were not available, or the person admits to securing money under false pretenses, the case will be reviewed for possible prosecution. , b. Individuals wishing to make restitution on a check/ACH referred to the Department of Police and Public Safety must make restitution at that office. 4. Bad Check List: a. A student, who has issued three (3) checks and/or , ACH's to the University that have been returned within a 12 month period, will be sent written notification that his or her name is being placed on the bad check list. In addition, any student who fails to make restitu tion on any check/ ACH by the deadline on his or her original notification letter will be sent a letter advising that his or her name may be placed on the bad check list if not paid within three (3) weeks. Both letters also advise him or her that all future payments to the University must be by cash, money order, or certified check. A student whose registration has been cancelled for nonpayment of a registration check/ACH will be immediately placed on the bad check list. b. PJacement on the bad check list may be cause for denying future short term loans. c. A student may request that his or her name 15e removed from the bad check list one year from the date his or her last returned check/ ACH was paid in full by completing a form in the Cashier's Office. 5. Other Sanctions: In addition, the University reserves the right to take one or more of the following actions: a. Refer past-due unpaid returned checks/ACH and serv ice charge to an external collection agency and report the balance to a credit bureau. b. Refer the student to the Office of Student l}ffairs and Services for disciplinary action. c. Bring action against the individual for the amount of a returned check/ ACH not redeemed within 30 days of the date of the notification letter and $250 in costs. In addition, the court could rule that you must also pay the greater of $100 or two times the amount of the returned check/ ACH. If you pay the total amount due within 30 days, no civil action will be taken against you. -Vice President for Finance and Operations and Treasurer -January 1, 1975 (Amended 1981, 1982, 1985, 1988, 1989, 1990, 1993, 1994, 1998, 1999, 2000, 2003) BICYCLES (Abridges text from ordinances 10.00 and 33.00) If a bicycle is operated, p:;1rked or possessed on MSU property, the MSU Police remind you that a bicycle must bear a current, valid and properly affixed permit issued by the Michigan State University Department of Police and Public Safety, the City of Lansing, the City of East Lansing, Lansing Township or Meridian Township. 1. Registering. Any bicycle operated or possessed on cam pus must bear a current, valid and properly affixed permit issued by the Michigan State University Department of Police and Public Safety, the City of Lansing, the City of East Lansing, Lansing Township or Meridian Township. Permits issued by the University are available online at www.police.msu.edu. The bicycle's serial number or a self selected number that has been engraved into the frame of the bicycle (engravers are available at the Police Desk) must be provided to register the bicycle. Permits must be attached according to the instructions on the back of the permit (to the frame post located below the bicycle seat). 2. Parking. Unattended bicycles must be placed in bicycle racks and locked. Under no circumstances shall bicycles be parked in shrubbery, near building exits or entrances, in vehicle parking areas, or next to poles, posts, trees, hand rails, etc. 3. Impounding. Bicycles not properly parked, not registered, parked unlocked or in disrepair may be impounded. It may be reclaimed Monday-Friday, 8:00 a.m.-4:30 p.m., at the MSU Parking Office upon proof of ownership and payment of the established impound fee. Impounded bicy cles will be held at least 30 days, after which, unclaimed Student Handbook and Resource Guide 95 bicycles will be transferred to MSU Surplus to be sold. 4. Voter registration. 4. Annual Cleanup. Starting the w~ek after spring semester and during the summer, MSU Parking performs an annual bike cleanup. Bikes that are not registered with a valid permit will be impounded whether they are attached to a bicycle rack or not. Impoundment includes bikes that are in disrepair, or attached to meters, signs, railings, etc. A bicycle in proper repair that is locked to a bicycle rack and bears a current, valid and properly affixed permit issued by the Michigan State University Department of Police and Public Safety, the City of Lansing, the City of East Lansing, Lansing Township or Meridian Township should no~ be impounded. 5. Operation. State law and local ordinances require that bicycles be operated as if they were motor vehicles. You are required to yield the right of way to pedestrians in marked crosswalks, obey all traffic control signs and devices and keep as far to the right on the roadway as is possible, using bicycle lanes when available. Riding on sidewalks or footpaths, riding more than two abreast or riding against traffic is prohibited. The guidelines contain specific information regarding the fol lowing types of activities: Registration of candidates or speakers, supporting candidates and/or issues; posters and signs; leaflets and handbills; fund-raising; use of University facilities; outdoor events, including use of public address equipment and bullhorns, and parades; voter registration in University residence halls. Specific regulations and ordinances which apply and which are included by reference within the guidelines are listed below: All are printed in Part III of this book. Speakers Policy, Outside Signs and Structures (Ordinance 28) Distribution of Material in Residence Halls University Facilities and Services Residence Hall Space Use Policy Parades, Processions, and Sound Trucks Public Address Equipment Disorderly Assemblages or Conduct (Ordinance 15) 6. Equipment. Bicycles operated during dusk, darkness or dawn hours shall show a white light to the front and a red light or reflector to the rear. CAMPING (Ordinance 13.00) 7. Enforcement and Administration. MSU Police is responsi ble for the enforcement and administration of the University Traffic Ordinance, the Michigan Motor Vehicle Code and the bicycle licensing (registering) and control provisions thereof. General bicycle information may be found at the MSU Police Website: www.police.msu.edu. OR in the Student Parking and . Driving Regulations at www.police.msu.edu/mgtservel regulations/sturegs.pdf Detailed information may be found at the Michigan State University ordinance website: www. trustees. msu. edu CAMPAIGNING, CANVASSING, AND PETITION DRIVES Persons interested in conducting political activities on the University campus should contact the Student Life Center, 101 Student Services Building, for a copy of "Guidelines for Campaigning, Canvassing, and Petition Drives on the Michigan State University Campus." These guidelines contain information regarding the means by which political activities may be conducted on grounds governed by the' Michigan State University Board of Trustees. As referred to in the guidelines, "political activities" include: 1. Campaigning-for an issue or a candidate which appears or will appear on a duly constituted ballot for a University, local, state or national election. 2. Petition drives-to place an issue on a duly constituted ballot, to seek a recall, to have a referendum. 3. Canvassing-direct personal contact with individual vot ers to solicit their political support or opinions. Except in connection with approved University activities which require overnight occupancy at the site of the activity, no person shall camp within the confines of land governed by the Board. "Camping" means the erecting of a tent or shel ter of natural or synthetic material, preparing a sleeping bag or other bedding material for use, parking of a motor vehicle, motor home, or trailer for the. apparent purpose of overnight occupancy. It shall be a violation of this ordinance to camp without a permit. · -Board of Trustees -Enacted: September 15, 1964 -Amended: October 12, 1990 December 10, 1994 CAMPUS MAIL SERVICE (All-University Policy) 1. At its May, 1965 meeting, the Board of Trustees reaffirmed that MSU Mail Service is intended only for the distribution on Campus of official University communications and the collection and metering of mail for off-campus mailing. 2. Examples of communication that will be handled are: Notices of faculty meetings or other University department sponsored affairs or programs, communications from one department of the University to another, and memoran dums from one individual to another when pertaining to current University business. Those that cannot be distrib uted are requests for contributions (except Community Charitable Campaign), sales or cqllections by campus organizations or individuals, church announcements, club announcements, notices of political or organizational meet ings except meeting of learned and professional societies. 1 1 Private Express Statues (Vol. 39 Federal Register) pp. 33211-13. Sect. 310.3(b) does not permit the Campus Mail Services to receive and/or carry letters (1) which do not relate to the current business of University, e.g., personal letters of the University's officers and employees, (2) exchanged between non-University agencies, or (3) exchanged between students. 96 SPARTAN LIFE-2009 -Board of Trustees -May, 1965 shall be taken into consideration in determining salary increases, tenure, and promotion. (NOTE: Student organizations having questions regarding the Campus Mail Service should call the University Stores Manager at 355-1700.) CLOSING HOURS IN UNIVERSITY RESIDENCES (Student Group Regulation) CLOSING HOURS: a. All residence halls will be clo~ed at the following hours: 12 midnight-6 a. m. seven days a week. SECURITY PROCEDURES: a. University Housing, Residence Halls Association, and Vice President for Student Affairs and Services personnel shall establish guidelines for security in residence halls in accordance with this policy b. Each residence hall shall establish internal security proce dures consistent with the guidelines of 2.a. above, which reflect unique differences in the needs and desires of the residents of each hall, and differences in the physical design and construction of each hall. -Residence Halls Associations -Associated Students of Michigan State University -Vice President for Student Affairs and Services -June 16, 1972 ARRIVAL AND ABSENCES a: Registration Week Students are required to sign in, in person, upon arriving at their designated residence hall during registration week. b. Absences All students are encouraged to inform their Mentor (Resident Assistant) of prolonged absences of more than 24 hours so they may be reached in case of an emergency -Residence Halls-Associations -Associated Students of Michigan State University -Vice President for Student Affairs and Services -February 7, 1973 (See also: General Student Regulation 4.00.) CODE OF TEACHING RESPONSIBILITY Satisfaction of teaching responsibilities by instructional staff members (herein referred to as instructors) is essential to the successful functioning of a university This University con ceives these responsibilities to be so important that perform ance by instructors in meeting the provisions of this Code 1. Course content: Instructors shall be responsible for ensuring that the content of the courses they teach is con sistent with the course descriptions approved by the University Committee on Curriculum and the Academic Council. Instructors shall direct class activities toward the fulfillment of course objectives and shall evaluate student performance in a manner consistent with these objectives. 2. Course syllabi: Instructors shall be responsible for dis tributing a course syllabus (either in print or electronic form) at the beginning of the semester. The syllabus shall minimally include: (a) instructional objectives; (b) instructor contact information and office hours; (c) grading criteria and methods used to determine final · course grades; (d) date of the final exa·mination and tentative dates of required assignments, quizzes, and tests, if applicable; (e) attendance policy, if different from the University attendance policy and especially when that atten dance policy affects student grades; and CD required and recommended course materials to be purchased, including textbooks and supplies. 3. Student Assessment and Final Grades: Instructors shall be responsible for informing students, in a timely manner so as to enhance learning, of the grading criteria and meth ods used to determine grades on individual assignments. Instructors shall be responsible for assessing a student's per formance based on announced criteria and on standards of academic achievement. Instructors shall submit final course grades in accordance with University deadlines. 4. Testing Documents: Instructors shall be responsible for . returning a students student answers to quizzes, tests, and examinations with such promptness to enhance the learn ing experience. Instructors shall retain final examination answers for at least one semester to allow students to review or to retrieve them. All testing questions (whether on quizzes, tests, or mid-semester or final examinations) are an integral part of course materials, and the decision whether to allow students to retain them is left to the dis cretion of the instructor. 5. Term Papers and Comparable Projects: Instructors shall be responsible for returning to students student term papers and other comparable projects with sufficient promptness to enhance the learning experience. Term papers and other comparable projects are the property of students who prepare them. Instructors shall retain such unclaimed course work for at least one semester to allow students to retrieve such work. Instructors have a right to retain a copy of student course work for their own files. 6. Class Meetings: Instructors shall be responsible for meeting their classes regularly and at scheduled times. To allow units to take appropriate action, instructors shall notify their units if they are to be absent and have not made suitable arrangements regarding their classes. 7 Applicability of the Code of Teaching Responsibility to Student Assistants: Instructors of courses in which Student Handbook and Resource Guide 97 assistants are authorized to perform teaching, grading, or other instructional functions shall be responsible for acquainting such individuals with the provisions of this Code and for monitoring their compliance. 8. Instructor Accessibility to Students: Instructors shall be responsible for being accessible to students outside of class time and therefore shall schedule and keep office hours for student conferences. Office hours should be scheduled at times convenient to both students and instructors with the additional option of mutually convenient prearranged appointments for students whose schedules conflict with announced office hours. Each teaching unit shall deter - mine the minimum number of office hours for instructors in that unit. Instructors who serve as academic advisors also shall be responsible for maintaining appropriate office hours before and during enrollment periods. In addition to office hours, instructor accessibility through e-mail and other means is encouraged. 9. Commercialization of Course Notes and Materials: The University prohibits students from commercializing their notes of lectures and University-provided class mate rials without the. written consent of the instructor Instructors may allow commercialization by including permission in the course syllabus or other written statement distributed to all students in the class. HEARING PROCEDURES 1. Students may register complaints regarding an instructor's failure to comply with the provisions of the Code of Teaching Responsibility directly with that instructor. 2. Students may also take complaints directly to teaching units' chief administrators or their designates.* If those persons are unable to resolve matters to the student's sat isfaction, they are obligated to transmit written complaints · to unit committees charged with hearing such complaints. A copy of any complaint transmitted shall be sent to the instructor. A written report of the action or recqmmepda tion of such groups will be forwarded to the student and to the instructor, normally within ten working days of the receipt of the complaint. 3. Complaints coming to the University Ombudsman* will be reported, in writing, to chief administrators of the teaching units involved when in the Ombudsman's opinion a hearing appears necessary. It will be the responsibility of chief administrators or their designates to inform the instructor and to refer such unresolved complaints to the unit committees charged with hearing such complaints. A written report of the action or recommendation of such groups will be forwarded to the University Ombudsman, to the student, and to the instructor, normally within ten working days of the receipt of the complaint. Rights and Responsibilities, or Medical Student Rights and Responsibilities. *Such complaints must normally be initiated no later than the mid dle of the semester following the one wherein alleged violations occurred. Exceptions shall be made in cases where the involved instructor or student is absent from the University during the seme5ter following the one wherein alleged violations occurred. History of Approval Original Document: -Academic Council, November 4, 1969 -Academic Senate, November 19, 1969 Revisions -Academic Council, May 19, 1976 -Academic Council, February 27, 1996 -Academic Council, April 19, 2005 CONFLICT OF INTEREST IN EDUCATIONAL RESPONSIBILITIES RESULTING FROM CONSENSUAL AMOROUS OR SEXUAL 2 RELATIONSHIPS 1 • (All-University Policy) (Policy #04-17-05) An amorous or sexual relationship between a student and a faculty member, a graduate teaching assistant or another University employee who has educational responsibility for that stu,dent may impair or undermine the ongoing trust needed for effective teaching, learning and professional devel opment. Because of the faculty member, graduate assistant or other employee's authority or power over the student, inher ently conflicting interests and perceptions of unfair advantage arise when a faculty member, graduate teaching assistant or other employee assumes or maintains educational responsi bility' for a student with whom the faculty member, graduate teaching assistant or other employee has engaged in amorous or sexual relations. It is, therefore, the policy of Michigan State University that each faculty member, graduate teaching assistant and other University employee who has educational responsibilities for students shall not assume or maintain educational responsi bility for a student with whom the faculty member, graduate teaching assistant or other employee Has engaged in amorous or sexual relations, even if such relations were consensual. Whether such amorous or sexual relationships predate the assumption of educational responsibility for the student, or arise out of the educational relationship, the faculty member, graduate teaching assistant or other employee shall immedi ately disclose the amorous or sexual relationship to the rele vant unit administrator, who shall promptly arrange other oversight for the student. 4. Students wishing to appeal a teaching unit action or rec ommendation may do so as outlined in Academic Freedom for Students at Michigan State University, Graduate Student In unusual circumstances, the achievement of the affected stu dent's academic requirements may necessitate continued over sight of the affected student by the faculty member, graduate 1 The Board of Trustees approved this policy statement on November 8, 1996. The Board of Trustees adopted a subsequent motion which emphasized the view of the Board that consensual amorous or sexual relations between faculty and students are discouraged. 2 Other relevant policies include "Supervision of Academic Work by Relatives" and "Conflict of Interest in Employment" 98 SPARTAN LIFE-2009 teaching assistant or other University employee who has engaged in amorous or sexual relations with that student. In such circumstances the unit administrator shall, therefore, have authority, after consulting the affected student, to permit the continued oversight of the affected student by the faculty member, graduate teaching assistant or other University employee, provided that the faculty member, graduate teaching assistant or other University employee shall not grade or oth erwise evaluate, Ol' participate in the grading or other evalua tion of, the work of the affected student, and that the alterna tive arrangements for grading or evaluating the affected stu- . dent's work treat the student comparably to other students. -Academic Council -April 23, 1996 -Board of Trustees -November 8, 1996 DISORDERLY ASSEMBLAGES OR CONDUCT (Ordinance 15.00) .01 No person shall, without authorization, assemble together · anywhere on the campus for the purpose of creating any excessive noise or disturbance, riot, raid, or disruption, or assemble in a manner which obstructs the free move ment of persons about the campus or the free and nor - mal use of University buildings and facilities, or prevents or obstructs the normal operations of the University. .G2 No person shall disrupt the normal operation of any properly authorized class, laboratory, seminar, examina tion, field trip or other educational activity of the University. .Q3 No person shall disrupt the riormal use of any campus building or area which has been assigned or scheduled by appropriate means for educational or extracurricular activities. Included within, but not limited to the forego ing, is the use of appropriate · buildings or areas for dra matic or musical presentations, lectures, athletic events, military exercises, orientation meetings, registration, com mencement ceremonies, and placement activities. • .04 No person shall use public address equipment, bullhorns, or other methods of sound amplification anywhere upon the campus except through written permit by the Secretary of the Board of Trustees. .05 No person shall disrupt the normal activity or molest the property of any person, firm or agency while that person, firm or agency is carrying out service, activity or agree ment for or with the University. .06 No unauthorized person shall enter upon the playing area of any athletic contest or exhibition while said con test or exhibition is in progress. .07 No person shall project or drop any object which could cause injury, damage or interference in the spectator or playing area during any athletic contest or exhibition . .08 No person shall enter or attempt to enter into any dance or social, athletic, theatrical or other public event without a ticket of admission to such event when such tickets are required, or enter or attempt to enter contrary to any established rules or qualifications for eligibility for atten dance at such events as provided by the sponsors. No person ineligible to attend such events shall loiter about the premises where such an event is being held. .. .09 No person shall enter any steam tunnel, mechanical room or boiler room unless required to do so in the proper performance of assigned University duties. .10 No person shall make, or continue, cause or permit to be made, orally or by use of any device, any unnecessary noise disturbance. Noncommercial public speaking and public assembly activities conducted on any public space or public right of way shall be exempt from this section, except as otherwise provided herein. .11 No .person shall urinate or defecate in any public place or upon any public or private property, except in a sani tary facility intended for such activities. The following acts, and the causing thereof, are hereby declared to be violations of this section: Sound Production and Reproduction System. The playing, using or operating, Qr permitting the playing, using or operating, of any television or radio receiving set, musical instrument, or other machine or device for producipg, reproducing or amplifying sound, in such a manner as to create a noise disturbance, or at any time with a louder volume than is reasonably necessary for convenient hearing for the person(s) present in the room, vehicle or other place in which such instrument, machine, set or device is operated and who are voluntary listeners thereto. the operation of any such television or radio receiv ing set, instrument, machine or device between 11:00 p.m. and 7:00 a.m. of the following day in such a manner as to be plainly audible at a distance of seventy-five feet from the building, structure, vehicle or other place in which it is locat ed shall be prima facie evidence of a violation of this section. This subsection shall not apply to noncommercial speech. -Board of Trustees -Enacted: September 15, 1964 -Amended: April 20, 1973 December 10, 1994 February 10, 2005 (See also: Student Disorderly Conduct Policy, MSU Policy#: 06- 11-01) . DISTRIBUTION OF LITERATURE The right of students to express opinions and communicate ideas in writing is viewed by the University as fundamental, subject to regulation only with regard to the manner of dis tribution, and the identification of the author. For this reason, the over-riding principles governing student publications are contained in the document codifying student rights and responsibilities, Academic Freedom for Students at Michigan State University, specifically in Article 6, entitled "Independent and University-supported Student Publications." Student Handbook and Resource Guide 99 DISTRIBUTION OF MATERIAL IN RESIDENCE HALLS (Student Group Regulation) 1. Mailbox distribution Material may be placed in University residence hall mail boxes provided it qualifies as one of the following: a. U.S. mail. 1 b. Campus mail with student's name and room number. c. Material from complex directors, Department of Residence Life, area directors, residence hall managers, hall government or Residence Halls Association (RHA). d. Registered student organizations, living unit organiza tions, major governing groups and ASMSU, if the mate rial carries the student's name and room number. RHA is excepted from this provision. e. Material presented to the desk receptionist if the mate rial has the student's name and room number. (This is to be understood as communication between individu als, not mass distribution.) The above procedures are to protect all the occupants of the halls from mass distribution of material that is generally not of interest to the majority of the occupants; to protect the privacy of the individual; and to facilitate a method of circu lation which is feasible and effective. 2. Free-will, pick-up distribution Mass distribution of material, on a free-will, pick-up basis,' may be accomplished in the University residence halls at the designated distribution center. Any University or student group or organization may distribute at this center, provided the name of the individual or individuals responsible for the material appears on the item to be distributed. If the organi zation or group is registered or has obtained a charter, the name of the organization shall appear on the material. This material may be removed after three days of exposure. Any petitioning or leafleting within the halls which requires the use of hall spa.ce requires the permission of that hall . government, manager, and complex director. Halls which have no organized, functioning government refer jurisdic tion to RHA, the University Housing Associate Director, and the area coordinator. 3. Door-to-door distribution There shall be no door-to-door distribution of any nature. 4. Commercial distribution No advertising for commercial and/or non-University interests shall be permitted, other than regular United States mail fully adfilressed with the student's name and room number. 5. Bulletin boards a. All notices and publicity for recognized and authorized student organizations (registered student organizations, living unit organizations, major governing groups, and ASMSU) to be posted in residence halls shall be cleared through the Department of Residence Life, G-64 Wilson Hall. b. All other notices or publicity shall be cleared by the complex director. A blanket approval may be issued by the Director of University Housing or the Department of Residence Life. c. No advertising for commercial interests will be permitted. d. Size of notices and publicity shall not exceed 12 inches x 18 inches. e. Each individual residence hall shall have final authority to make exceptions in regard to its policy of bulletin board maintenance. 6. Violation of this policy a. Any student in a University residence hall who does not comply with this policy will be referred to the st.u dent's complex director. The staff member may refer the student to the hall judiciary if deemed necessary b. Any other student will be referred to the Office of the Vice President for Student Affairs and Services. c. Any individual outside the University community who does not comply with this policy will be referred to the proper authorities. 7. Revisions Any revision of any part of this policy must be approved by Residence Halls Association, the Department of Residence Life, the Department of University Housing, and the University Committee on S1;udent Affairs. -Residence Halls A:;sociation -Department of Residence Life -Dept. of University Housing -University Committee on Student Affairs -Vice President for Student Affairs and Services -May, 1965; Revised February 27, 1973; July 22, 1983 (See also: General Student Regulation 2.00, 3.00, 4.00 and 500) EXAMINATIONS (Ordinance 17.00) .01 No person shall procure in any unauthorized manner . any examination question or answer related to any course of study offered at Michigan State University, regardless of the form or format in which such question or answer may originally have been maintained. .02 No person shall furnish to any uqauthorized person any examination question or answer related to any course of study offered at Michigan State University, regardless of the form or format in which such question or answer may originally have been maimained. .03 The unauthorized possession of any of the aforesaid examination documents shall be considered prima facie evidence of an attempt to violate the provisions of this section. -Board of Trustees -September 15, 1964 -Revised December 10, 1994 -Revised April 14, 1995 U.S. postal regulations entitle incumbent U.S. senators and representatives to send first class mail to their constituents without full names and addresses. Accordingly, such mail delivered to residence halls will be distributed to residents' mail boxes. 100 SPARTAN LIFE-2009 FACILITIES AND SERVICES, . UNIVERSITY I. ALL-UNIVERSITY POLICY FOR USE OF MICHIGAN STATE UNIVERSITY FACILITIES AND SERVICES Exclusive of Residence Halls, Food Stores and Kellogg Center, by Students; and for Revenue-Producing Projects of Students (Student Group Regulation) a; Use of Facilities and Services 1) All qualified registered student organizations, living unit organizations, major governing groups, Council of Graduate Students (COGS), and Associated Students of Michigan State University (ASMSU) are to be allowed to use University facilities and services. These activities and their time, place, and manner must be scheduled according to University policies and procedures. The activity for which a facility is requested cannot physi cally conflict with other previously scheduled events or interfere with basic ongoing facility requirements. 2) All events and meetings held on University property or in University facilities which are not "for members only" shall be deemed public meetings open to the University community and any member of that com munity shall be admitted without discrimination as to race, creed, ethnic origin, age, political persuasion, mar tial status, disability status, sex, or sexual orientation. Meetings and events which are "for members only" must be so designated when facilities are requested. In addition, the organization must have a record of the individual members prior to requesting facilities and may invite only the pre-determined membership to the meeting or event. 3) Security measures for public meetings shall be routinely cleared through and approved by the Department of Police and Public Safety Should security procedures, as determined by the Department of Police and Public Safety, result in more than routine security costs, the additional costs shall be assumed by the group sponsor - ing the event. In the event that the sponsoring group contests the ruling of the Department of Police and Public Safety as requiring excessive precautions, the group may appeal the ruling under Article N of Academic Freedom for Students at Michigan State University. b. Revenue-Producing Projects , 1) For the purposes of this policy, all activities involving the collection of money by student groups are defined as revenue-producing projects. Revenue-producing projects include the selling of printed materials, politi cal materials, student-produced goods, student provided services, the selling of tickets and/or charging admission to public activities or events, the soliciting of voluntary contributions, and the selling of other goods and s·ervices. 2) No revenue-producing event held on campus or in University facilities may directly benefit financially the individual officers and/or members. Any exceptions to this must be approved through the Student Affairs and Services Division. 3) Only registered student organizations, living 1mit organizations, major governing groups, COGS, and ASMSU may conduct revenue-producing projects on campus. 4) Registered student organizations sponsoring revenue producing events on the campus or in University facili ties must have a· University financial account and all revenues and expenditures of the revenue-producing event must go through this account unless the rev enues are under $50 per day The University, through the Student Affairs and Services Division, reserves the right to review and audit this account. 5) All revenue-producing projects must be registered with · the Student Affairs and Services Division except: a) Revenue-producing projects in which only the membership of the sponsoring registered student organization or living unit organization is solicited. b) Sales of student and University publications. (This shall be in accordance with the guidelines estab lished in Academic Freedom for Students at Michigan State University.) 6) The following guidelines are established and apply to all revenue-producing projects conducted on campus: a) The date, location, and a brief description of the revenue-producing project must accompany the registration which must be signed by the sponsor ing organization's advisor and presiding officer. These signatures will indicate the sponsoring orga nization's approval of said project. b) The sponsoring organization assumes all responsi bility for conducting a revenue-producing project in compliance with the ordinances, written policies, and regulations of Michigan State University c) The establishment of booths and/or door-to-door solicitation for the purpose of selling literature, publications, goods and services, and tickets is pro hibited in any classroom building. An exception to this shall be made for those events held in class room buildings which require a ticket or admission charge for admittance or solicit a voluntary contri bution. In these instances, the sale of tickets or the collection of the admission charge, or the solicita tion of the voluntary contribution may take place at the approximate time of the event and in the area of the classroom building designated for the event. d) The establishment of booths and/or tables for sell ing literature, publications, permitted goods and services, and tickets, and the solicitation of volun tary contributions is permitted in the main con course of the MSU Union and in the lobby of the · International Center. e) Revenue-producing projects conducted on campus, outside of campus buildings, may not interfere with the use of streets, sidewalks, and building entrances or classes, and other organized educational activities. D Organizations may be required to pay a standard service charge only for any additional University · services that might be required because of the Student Handbook and Resource Guide 101 revenue-producing project. There may also be a rental charge for the use of some facilities. The deei sion to assess such charges may not be based on the method of collection of revenues, the purpose of the revenue-producing project, or the nature and/or composition of the sponsoring group. -Associated Students of Michigan State University -Council of Graduate Students -University Committee on Student Affairs -Vice President for Student Affairs and Services -May 17, 1971, Revised June 6, 1986 2. USE OF SPACE IN RESIDENCE HALLS (Student Group Regulation) Residence halls at Michigan State University have been designed to include multipurpose space for academic, social, cultural, governmental, and recreational programs. Residence hall space is primarily for the use and benefit of those stu dents who reside in residence halls during a regular academic semester (which is defined as the first day of hall opening through hall closing for that semester). For this reason, the rec ognized governing body of a hall or its authorized representa tive, the manager, and hall director are responsible for the granting of permission to use space in that hall. (The manager and hall director will assume all responsibility if a student government does not exist in a given hall.) These three groups should not become simply a booking agent, but should recog nize that through their responsibility for reserving hall space they can provide hall residents with opportunities for an expanded range of experiences and involvement. This respon sibility includes both educational and financial considerations which extend beyond the mechanics of booking rooms. Furthermore, this responsibility must include a concern for the safety and security of the residents and the hall. a . . General Guidelines for Space Use 1) Initial contact for the approval and booking process for use of classrooms, kivas, lounges, conference rooms, dining rooms, and similar space, outside of regularly scheduled day and. evening classes within a particular hall is initiated by contacting one of the three groups necessary for approval-the hall director, the hall manager, or the hall student government. In this initial contact the steps in the approval and booking process specific to the particular hall will be explained. 2) The hall student government, hall director, and hall manager shall develop and have available copies of its specific policy for use of space within that particular hall. It shall include: a) procedures for obtaining approval and registration for use of space. b) the means and procedures for covering labor, set-up and clean-up costs; the method of financing; the collection of deposits, if applicable; and the assess ment of damage charges to the person and/or the group making the booking. c) a list of groups that have automatic approval to book specific facilities for meetings through the manager's office for the purpose of making booking regularly scheduled meetings more expedient. These groups could include academic groups locat ed within the hall, residential colleges within the hall, hall governments, advisory staff, management and possibly other groups as appropriate. d) a list of the facilities in the hall which are available and any limitations on the use of each facility which are appropriate including fire safety. limitations. e) a list of the specific groups in a given hall that qualify as "within-hall groups" as defined in Section 2.b. D a statement about "other groups" as defined in Section 2.b. of this policy. This statement will allow for an individual hall to restrict its space based on such considerations as the size of the group, alcohol use, and the nature of the activity. g) a statement which indicates the closing hours for events. All events or activities held within the living area are expected to end at hall closing-12:00 midnight, Sunday through Thursday and 1 :00 a.m., Saturday and Sunday mornings. However, halls may identify specific facilities outside the living area which could be used for events continuing past closing. Such events may be planned only by "within-hall groups." The facilities for such events must be in locations which result in no distur bance to residents in the living areas. If such facili ties can be identified in a given hall and agreed upon by hall government, the hall director, and the manager, a proposal for such an after-hours policy should be forwarded for examination and approval by the Area Director and Associate Director. Such a proposal should also qmtain explicit expectations for the way in which the hall escort policy will be maintained during such events without excessively overburdening the night receptionist. It would include, furthermore, a stipulation that such events will end promptly at the agreed upon closing time at the initiative of the residents planning the event and without the need for interv<;ntion by advisory staff. Subsequent to approval of such a policy; only the hall director, hall manager, and hall government will need to give approval for a given event. h) procedures to be taken against a group which vio lated agreements or policies governing the use of residence hall space. ' i) other, as may be appropriate to each individual hall. 3) Carpeted dining rooms may be used for dances if a suitable floor covering is provided to pro~ect the car . peting. If damages to carpeting occur as a result of dances or any other activity; the use of dining rooms for such purposes will be discontinued. 4) Fo_od service, cleaning, set-up, and similar services must be secured through the hall manager. Listed below are general guidelines and exception~ to these guidelines may be made by the hall manager accord ing to limitations of that particular hall or the require ments of a given event: a) Events requiring food service need two weeks advance notification after approval is obtained and 102 SPARTAN LIFE-2009 booking procedures completed. 10) Once space is approved for an all-University b) Events requiring special set-up or maintenance need one week advance notification after approval is obtained and booking procedures completed. c) Events requiring no special set-up need three working days advance notification after approval is obtained and booking procedures completed. 5) Since approval for use of residence hall facilities must be made jointly by th,e hall government, the hall direc tor, and the hall manager, any one of the parties may veto the use of a hall facility by any group. Such an action should be based upon a sound rationale: for example, a group which failed to fulfill its obligations in · the past might be disallowed any further use of space. Primary responsibility for such decisions exists at the hall level and any dissatisfaction with such a decision should be discussed, first, at the hall level. An apper 5 resooolible br the U Clllt Disaxmt ~ !11ill be olffid ii,' IIDfu \\00 are ~ cootraaoo a00 oot = or~ of ktna D&oont of the ciiaxiflted seri.res. Dilcnmtl are ~ Ill ~ llittwt ootia!. DiswJnt ~ ITJilt oot be arailalle in al ltltel. · · ~ nor tfW allia1Es proid! nlOOI care or trealrT61t and tll!f are rot ~ br fe ~Health~seMes~~~~~~::ilitiwtebr~~~ and ~~ lllf' ~·~·~ ~:iS~0ainsMrii1na1r.~.\~.T~·~~~ ~ ~~~ Oidmig Gains ootarneS: The J1~ Still! lhYeriity Snlil1t Health llllUr