MSU Federal Credit Union Your University, Your Credit Union MSU Federal Credit Un ion is the only financial institution with accounts designed just for MSU students, faculty, and staff. PLUS, MSUFCU has three (3) convenienl_branch locations on campus and over 100 Surcharge FREE ATMs on and near campus. From your first checking account, auto loan, home loan, credit card, and everything in between, we'll be there to help you build your dreams. Join MSUFCU today! Branch Locations East Lansing· 3777 West Rd. MSU Union 523 E. Grand River Ave. 600 E. Crescent Rd . Lancsing • 104 S. Washington Sq. 200 E. Jolly Rd . 653 Migald i Ln. Okemos • 1775 Central Park Dr. 517-333-2424. 800-678-4968 www.msufcu.org • •• •il ll!i.~HIGAN 111;__ UNIVERSITY@ F E D E R A L C R E D I, T U N I 0 N Building Dreams ~ TABLE OF CONTENTS PART III REGULATIONS ,. Student Consumer Information ..... .... . . ..... 50 Types of Rules and Regulations .. ... . . ......... 53 General Student Regulations . . ... . . . .... .. .. . . 54 Residence Hall Bill of Rights and Regulations ·Undergraduate and Graduate .. ... ... . . .. ·.· . .. . 56 University Apartments Community Bill of Rights and Responsibilities . .. . .... . .. . ...... 60 Alphabetical Listing of Student Group Regulations, Administrative Rulings, All- U niversity Policies, and Selected Ordinances. 61 INDEX . ..... . ... ...... ...... ... ...... . .. . . . 109 • Letter from the Vice President for Student Affairs and Services . .. . . ....... . . ... 2 Character & Goals of MSU · Core Values & Mission, Board of Trustees, Officers of the University ........ 3 Student Affairs and Services · departments, directors, functions and services ...... 4 PART I INFORMATION AND SERVICES Academics · support, ·technology, adult/life long learning . 6 Student Life · activities and organizations, career servic es ~nd placement, employment, families, financial aid, food, governance, health services, housing, media, · multicultural programs, religious activities, recreation & fitness, safety & security, transportation, veterans . . . 6 PART II RIGHTS AND RESPONSIBILITIES Legislative and Student Conduct Systems ...... 10 Academic Freedom for Students at MSU · basic rights and responsibilities . . ...... ... .... . . 13 Graduate Student Rights and Responsibilities .. 35 Medical Student Rights and Responsibilities (reference only) .. .. ............... . . . . . ... ... 48 Any updates to the text of this publication are accessible at website: http://SpLife. studentlife. msu.edu 20 11 Published by Department of Student Life, Division of Student Affairs and Services, 101 Student Services, 355-8286. Michigan State University Edited by Lisa Vanwelsenaers. MSU is an affirmative-action, equal-opportunity institution \ MICHIGAN STATE UNIVERSITY August 20, 2011 ) . Dear MSU Student: Spartan Life provides valuable and important information for your engagement at Michigan State University. This handbook and resource guide compiles much of the essential information you will need to optimize your Spartan experience. As an academic community, it is necessary to set standards that will promote an environment conducive to learning. Th~ first part of Spartan Life presents the policies, regulations and guidelines developed to provide an atmosph,ere that furthers opportunities for intellectual and personal development while protecting individual freedoms. As a student you are encouraged to exercise your rights 'and you are expected to meet your respons,ibility to adhere to the standards set. The second part of this guide serves to inform you of the rules, regulations, rights and responsibilities that have been established in the interest of all members of the University community . You are urged to become familiar with the many programs and services that enhance the student · experience at Michigan State University. As you pursue your academic studies in the classroom, you will also have many out-of-class opportunities to learn from people of different Cl!ltural backgrounds, to examine new philosophies, to develop new interests and skills, and to prepare It is important that you take the for active participation in a rapidly changing global society. initiative to expand your horizons and to take advantage of the programs and services that are available to help ensure your success. Persons in the Division of Student Affairs and Services stand ready to assist you in this endeavor. We are proud of the students, faculty, and staff who have contributed in many ways to the information contained in Spartan Life and to the important activities, programs and services of the University. It is our hope that each of you will actively pursue the diverse-opportunities available for an exciting and rewarding student experience. Sincerely, £:.~~~ Interim Vice President for Student Affairs and Services • DIVISION OF Student Affairs and Services Office of the Vice President 153 Student Services East Lansing, Ml 48824-1·113 517-355-7535 Fax: 517-432-2855 http//www.vps.msu.edu MSU is.an affirmative action equal opportunity employer THE CHARACTER AND GOALS OF MSU At Michigan State University excellence is a continuing tradition. MSU is a research intensive, land-grant university where people matter. The University is dedicated to educating tomorrow's leaders and scholars. Innovative and hard working, MSU advances knowledge and transforms lives, extending learning to actively serve Michigan, the Nation and the international community. Our core values and mission remain guided by and grounded in our land-grant history. This is reflected in our ongoing commitment to: Lou Anna K. Simon President, Ex OffiCio • Quality: Dedicating ourselves to achieving excel lence in all of our endeavors-good enough for the proudest and recognized among the best • Inclusiveness: Providing opportunity for learners from all backgrounds-bringing their passion and talent to join a vibrant, intellectual community built on mutual respect-to experience and to multiply the benefits of the power of knowledge throughout their lives • ConnectiviN: Among one another, among academic enterprises, tb society and to those we serve-locally, nationally, and globally For the complete University Mission Statement refer to http ://president. msu. edu/miss ion/. BOARD OF TRUSTEES Joel Ferguson, Chairperson Lansing · Term ends January 1, 2013 Melanie Foster, Vice Chairperson East Lansing Term ends January 1, 2013 Dianne Byrum Onondaga Township . Term ends January 1, 2017 Brian Breslin Williamston Township Tef!D ends January 1, 2019 Mitch Lyons Rockford Term ends January 1, 2019 Faylene Owen East Lansing Term ends January i, 2.o 15 . ,George Perles East Lansing Term ends January 1, 2015 D'iann Woodard Brownstown Township Term ends January 1, 2017 OFFICERS OF THE UNIVERSITY Lou Anna K. Simon, President Kim Wilcox, Provost and Vice President for Academic Affairs Fred Poston, Vice President for Finance and Operations and Treasurer J. Ian Gray, Vice President for Research and Graduate Studies Bill Beekman, Secretary of the Board of Trustees and Executive Assistant to the President Robert Groves, Vice President for Advancement Mark Burnham, Vice President for Governmental Affairs Robert A. Noto, General Counsel and Vice President for Legal Affairs Denise Maybank, Interim Vice President for Student Affairs and Services Heather Swain, Interim Vice President for University Relations Paulette Granberry Russell, Senior Advisor to the President for Diversity and Direetor of Inclusion and Intercultural Initiatives ... Student Handbook and Resource Guide 3 DIVISION OF STUDENT AFFAIRS AND SERVICES VIC~ PRESIDENT FOR STUDENT AFFAIRS AND SERVICES Dr. Denise Maybank, Interim Vice President 153 Student Services, 355-2264 www.vps.msu.edu ASSISTANT VICE PRESIDENT FOR STRATEGIC INITIATIVES Mr. Kelley Bishop, Assistant Vice President for Student Affairs and Services 155 Student Services, 884-1348 ASSISTANT VICE PRESIDENT FOR STUDENT AFFAIRS AND SERVICES Dr. Patricia Enos, Assistant Vice President for Student , Affairs and Services 162 Student Services, 353-6650 CAREER SERVICES Mr. Theda Rudd, Interim Executive Director 113 Student Services and 290 Spartan Way www.careernetwork.msu.edu, 517-355-9510 •Career Events •Job Search Assistance •Career Advising •On Campus Interviews •Student Jobs & Internships COUNSELING CENTER Dr. Jan Collins-Eaglin, Director 207 Student Services, 355-8270 www.counseling.msu.edu •Counseling Therapy (individual and group) •Consultation, Outreach, Preventive Education ., Workshops and Seminars •Sexual Assault Crisis and Safety Education •Substance Abuse Assessment •Career Counseling •Multicultural Counseling •Testing •Training EDUCATIONAL AND SUPPORT SERVICES Dr. Patricia Enos, Assistant Vice President and Director 162 Student Services, 353-6650 www.ess.msu.edu •Community Liaison •Family Resource. Center •Microcomputer/Network Support •Student Affairs Practicum •Student Leadership Course (EAD 315) OFFICE OF CULTURAL AND ACADEMIC TRANSITIONS Mr.Murray Edwards, Interim Director 339 Student Services, 353-7745 www. ores a. msu. edu •Council of Racial Ethnic Students Advising •Events and Conferences •Irltercultural Aide Program •Maximizing Academic Growth in College (MAGIC) Student Transition Program ' RECREATIONAL SPORTS AND FITNESS SERVICES Dr. Richard McNeil, Director 201 IM Sports-West, 355-5250 www. imsports. msu. edu •Intramural Sports •Fitness Centers/Group Exercise •Informal Drop-In Recreation •Special Populations Programs •Club Sports RESOURCE CENTER FOR PERSONS WITH DISABILITIES (Joint with Office of the Provost) Mr. Michael Hudson, Director 120 Bessey Hall, 884-7273 TTY 355-1293 www.rcpd.msu.edu •Signature Programs •Disability Services •Scholarship and Awards •Awareness and Training LBGT RESOURCE CENTER Ms. Deanna Hurlbert, Interim Director 302 Student Services, 353-9520 www.lbgtrc.msu.edu SERVICE-LEARNING AND CIVIC ENGAGEMENT, CENTER FOR (Joint with University Outreach and Engagement) Ms. Karen McKnight Casey, Director 345 Student Services, 353-4400 servlm@msu.edu www.servicelearning.msu.edu , •Academic & Curricular Service-Leaming & Civic Engagement •Co-Curricular Service & Volunteerism •Individual Volunteer Opportunities •Group Service Opportunities, including Alternative Breaks •Support to Faculty for Service-Leaming & Civic Engagement •Support to Student Groups in Implementing Service Projects •Sponsor, You Vote Voter Information Collaboration STUDENT LIFE Dr. Denise B. Maybank, Senior Associate Vice President and Director - 101 Student Services, 355-8286 www.studentlife.msu.edu •Greek Affairs •Campus Life Orientation •I:eadership Development •Judicial Affairs •Off-Campus Housing & Commuter Programs •Sexual Assault and Relationship Violence Prevention •Student Affairs Records •Student Government Advising •Student Organizations & Activities 4 SPARTAN LIFE-2011 Activities Career Services Employment Financial Aid Food Governance at MSU Health Services Housing Personal Security Recreation Service for Community Groups ' INFORMATION & SERVICES Michigan State University has a wealth of programs and services designed to enhance the student experience at Michigan State University. Aside from meeting your every day needs as a student, it is also important that you take opportunity to expand your horizons, explore different cultures and philosophies, develop new interests and skills, and prepare for active engagei;nent in your community. Let this brochure serve as a reference guide for you to find the resources you need on this remarkable journey. For a comprehensive list of all the information highlighted here, please visit Spartan Life On-line at http://ww;w.Splife. student life. msu. edul. ACADEMICS / Each college or major can assist students with academic matters such as enrollment, changes of major, class changes, academic advising, and withdrawal and readmis sion procedures. For a list of each college and their related academic and support units, please visit http://provost. msu.edu/unitsl?units. In addition, students have acgess to a number of campus wide academic programs and services. What follows is only a sampling, but will provide a general idea as to what is available. ACADEMIC SUPPORT Through The Learning Resources Center, The Office of Supportive Services, The Writing Center, The MSU Libraries, and The Testing Office, students can improve study skills, writing skills, time management and research strategies, and prepare for standardized test ing. For a list of these and other services, please visit http://admissions.msu.edu/academics/support.asp. The University Ombudsman provides assistance to stu dents needing help to resolve complaints or conflicts with academic or non-academic matters. Visit https://www.msu. edu/unit/ombud/. ACADEMIC TECHNOLOGY Through the Help Desk, 24-hour Distance Learning Service, Computer Laboratories, and the MSU Computer Store students can receive personal computing and MSU Angel course support, have repairs done, and obtain discounted prices on new technology and software. For more information, visit: http://ats.msu.edu/. Al)ULT/LIFE LONG LEARNERS Those interested in taking courses for credit at the · University who are not pursuing a University degree or a certificate granting program may apply for enrollment under the Lifelong Education status. For more information, or to apply online, visit: http://www.reg.msu.edu/RO!nfo/ EnrReg/LifelongEducation.asp. STUDENT LIFE MSU provides a comprehensive set of programs and services to support student learning outside the classroom as well. What follows is only a sampling, but will provide a general idea as to what is available. ACTIVITIES AND ORGANIZATIONS MSU has a number of student governing bodies and more than 600 registered student organizations including hon oraries, academic interest groups, sports clubs, and profes sional, Greek-letter, international, racial/ethnic, religious, political, service and volunteer, public relations and media organizations. Through such groups, MSU students can engage in community service, participate in various entertain ment, social, and cultural activities, and visit gardens, animal farms; museums, theaters, and even our very own planetari um. Want to know what, when, and where "it's" happening? Visit www.events.msu.edu, and http://uabevents.com/. In addition, the Student Union offers shopping, dining, entertainment, banking and postal services, study space, and a host of meeting room facilities. To learn more about what is happening at the Union, visit the Union on-line at http:// www. hfs. msu. edu/union( CAREER SERVICES AND PLACEMENT The Career Services Network will assist students in every stage of career development, including choosing a major, exploring career options, gaining work experience and con ducting a successful job search. For more information, visit http://careernetwork.msu.edu and www.myspartancareer. com. EMPLOYMENT Approximately 17 ,000 students are employed on campus . each year in a wide range of positions, including clerical, · technical, research assistance, project management and ser vice roles. These opportunities and more can be found at http ://MySpartanCareer. msu. edu, http ://studentjobs. lib. msu. edu, www. bres lincenter. com/ arena/students. html, http://www.givingto. msu. edu/tmjobs/, www.police.msu.edu/studentjobs.asp, and www.hfs.msu. edu. FAMILIES MSU coordinates information, resources and University ini tiatives to assist students with children and students manag ing the care of dependent elders through the Family Resource Center (FRC). For information about FRC programs and services call 432-3745 or visit their website at: wwwjrc.msu. edu. ' FINANCIAL AID Over 65 'percent of MSU students~ receive financial aid, many from more than one source. Students seeking financial 6 SPARTAN LIFE-2011 aid should file a Free Application for Federal Student Aid (FAFSA) to apply for both need-based and non-need-based aid at MSU. This free form is available on the web at www. fafea.ed.gov. For more information regarding scholarship assistance, short-term loans, visit www.finaid.msu.edu, or use the eFinaid link on Stulnfo at www.stuinfo.msu.edu. FOOD There are many places to eat on campus, including the residence halls, the International Center, the MSU Union, and the Kellogg Center State Room, just to name a few. The Sparty's convenience stores, located across campus, offer a quick snack or meal. MSU students without a meal plan and in need of supplemental food and necessities· may visit the MSU Food Bank as well. For more informa- . tion on these and other options, visit http://eatatstate.msu. edu/ and type in the bolded key words above. GOVERNANCE The. ultimate policy-making authority at MSU is the Board of Trustees, however, faculty, staff, and students, play a vital . role in the governance process. Undergraduate students, graduate students, and various living groups (i.e., residence hall students) are represented in a variety of ways. Each orga nization provides.a variety of programs and services designed to support students and student.organizations. For a listing of student gov~rning bodies, please see "Governance at MSU" in Spartan Life On-line at http://www.vps.msu.edu/SpLife/ default.pd/ and https:/!www. msu. edul~acadgov/. HEALTH SERVICES Students have access to a variety of medical; dental, coun seling, psychological and health education services, most of which are free or offered at a very low: cost. For more information on these services, visit www.olin.msu.edu, www. counseling. msu. edu, and www.psychology.msu.edu/clinic/. HOUSING A variety of on campus living-learning environments are available for students, including campus residence halls and apartments. For students who wish to live off cam- pus, options include Greek Letter Chapter Houses, Cooperative Living Units, Religious Living Units, and other rental options. For more information on these and other housing related service;;, visit http://www.liveon.msu. edu, www.studentlife.msu.edu, and http://collegelifeel.msu. edu/housing. MEDIA Did you know that MSU has its own student radio sta tion (WDBM "IMPACT 89FM" at 88.9 FM) and student run newspaper called The State News (www.statenews.com). Students also operate an internet-only station called "The FIX" (www.thefix.org) .. MULTICULTURAL PROGRAMS MSU has a rich heritage and tradition of embracing pluralism and diversity through nationally renowned multicultural pro grams and services. The University's holistic consideration includes gender, racial-ethnic minorities, international popu- . lations, disabilities, and sexual orientation. For more informa- tion on the programs and services, please visit: http://www. ocat.msu.edu, http://www.oiss.msu.edu/, www.rcpd.msu. edu, www.lbgtrc.msu.edu, www.wrc.msu.edu, and www.msu. edul~msuwomen. RELIGIOUS ACTIVITIES The many churches, synagogues and religious centers in the Greater Lansing Area serve students in a variety of faiths by providing opportunities for formal worship and informal fellowship activities. For more information on religious and faith-based connections in the community, visit http://www. msu. edul~msuraa/. RECREATION & FITNESS MSU offers state of the art recreation and fitness facilities for people of all ages and abilities. For those interested in rec reational and competitive activities, MSU offers more than 40 Sports Clubs and dozens of individual and team sports options, including but not limited to aerobics, basketball, billiards, bowling, downhill skiing, golf, ice skating, racquetball, swimming, and tennis. For more information, visit www. imsports. msu. edu . SAFETY & SECURITY MSU has its own police department which performs the duties of a similarly sized municipal department. Programs and services include Homeland Security and Planning, special events, parking enforcement, Community Team Policing, bicycle security, and personal safety pro grams. For information on these and other services, please visit: www.police.msu.edu. TRANSPORTATION The main campus consists of 2,000 acres of developed land, connected by 26 miles of roads and 100 miles of sidewalks. As a result, transportation is something that should be planned carefully. Faculty, staff and students have access to a variety of transportation services to sup port walkers, bicyclists, and those who prefer public and private transportation. For more information on the rights, responsibilities and services available with each option, please visit www.police.msu.eduahdhttp://www.cata.org. VETERANS United States veterans may be certified for benefits through the Veteran Certification Office, 150 Administration, 355. 5032, www.reg.msu.edu. Additional services for veterans and eligible dependents are offered through the Ingham County Veteran's Affairs Office, 5303 S. Cedar, Lansing, 887-4331. Student veterans will find a variety of useful information through the Student Veterans of America web site https:!lwww.msu.edu/~msusva/ and returning under graduate veterans with a military-related disability who are Michigan residents and working on their first baccalaureate . degree will qualify for an aid package that covers full costs without loans. Contact the Office of Financial Aid for addi tional information regarding the MSU Disabled Veteran's Assistance PrograJll hztp://finaid. msu. edu!veterans.asp. Student Handbook and Resource Guide 7 The process for the establishment and adjudication of regulations governing student conduct are set forth in Academic Freedom for Students at Michigan State University. Based on the principle of student involvement, there is both a specific legislative process and a compre hensive judicial system which governs undergraduate students. To the extent that interest motivates personal involvement, th~re continue to be broad avenues for stu dent participation in the governance process. • The Legislative System • The Student Conduct System • What does a Campus Judicial System do? • Relationship of the Judicial System to Campus Governance • Other Hearing Bodies • The Anti-Discrimination Judicial Board (ADJB) • 'Graduate Judicial ~tructure • Employment Hearing or Grievance Procedures • Medical Student Judicial Structure ·, THE LEGISLATIVE SYSTEM Michigan State University maintains three levels ofregula tions applicable to student conduct, all of which require student approval. In addition, there are rulings established by administrative offices and policies and ordinances estab lished by the Board of Trustees. Information regarding the process through which the various regulations antl'policies ' are enacted is indicated below. General Student Regulations Student Group Regulations Living Group Regulations Administrative Rulings All-University Policies The above types of regulations, rulings; and policies are enacted in accordance with Article 5 of Academic Freedom for Students at Michigan State University. (See Part 2 of this book.) A brief description of each may also be found at the beginning of·Part 3 of this book under "Type8 of Rules." References for further information include: a. Bylaws of the Board of Trustees, Articles IV, VI, and VIII b. Bylaws for Academic Governance, Articles 2, 4 and 5 c. ASMSU Constitution and Code of Operation d. COGS Constitution and Bylaws e. Major governing group constitUtions . f. Living unit.constitutions MSU Ordinances-The Board of Trustees is granted authority by the constitution of the State of Michigan to legislate ordinances governing the conduct of all persons on University property. These ordinances are law, viola~ tions of which are misdemeanors and adjudicated through the courts. The legislative process need not involve any- . pne except the Board of Trustees, although in 'practice the administration contributes its advice and relevant student faculty committees may also be consulted. References for further information: a. MSU Ordinances b. Bylaws of the Board of Trustees, Article XI Academic Regulation-Matters of academic policy, pro gram and degree r,equirements are available in the follow- ing sources: _ ; a. MSU Catalog-Academic Programs - b. MSU Catalog-Description of Courses In addition to consulting these sources, students should contact the academic department of their major preference for specific program requirements. THE STUDENT CONDUCT SYSTEM Michigan State University has a number of hearing bodies which serve the interests of undergraduate and graduate stu dents by contributing to .the protection of an environment for learning. Although specific procedures vary from one hearing body to another, all operate in a manner designed to assure due process. This overview focuses on the student conduct system established through the report on Academic Freedom for Students at Michigan State University (commonly referred to as the Academic Freedom Report or AFR). The Aca demic Freedom Report was adopted in 1967; was amended in 1971, 1977, 1983; and was completely revised in 1984 and 2010. · ' ' WHAT DOES THE STUDENT CONDUCT SYSTEM DO? In addition to hearing alleged violations of regulations governing student conduct, the MSU conduct system also protects student rights against infringement by other students, by faculty or administrators, by groups, or by the University itself. For example, the system provides for consideration of challenges to regulations or administra tive decisions alleged to be inconsistent with fundamental student rights outlined in the Academic Freedom Report. In addition, there is provision for considering allegations that legislative bodies or officers have acted'inconsistently with their respective constitutions. It is through p~rformance of these functions, as .well as through consideration of alleged violations of regulations, that the conduct system seeks to maintain the delicate balance between maximum freedom and necessary order so fundamental to the protection of an environment for learning. RELATIONSHIP OF THE JUDICIAL SYSTEM TO CJ\MPUS GOVERNANCE Legislation and adjudication are two separate functions of campus governance; although interdependent for their validity and effectiveness. Each needs the other for sup port and criticism. The conduct system is structured on the principle that legislative authority requires judicial respon sibility. Accordingly, there is provision for a hearing body to parallel each legislative body, depending upon it for provision of members and having corresponding jurisdic tion. All-student hearing bodies are established in general through the Academic freedom Report, but may be defined more specifically in the constitution of the student govern ing bodies whose jurisdictions they share. 10 SPARTAN LIFE-2011 OTHER HEARING BODIES Michigan State University has a number of hearing bodies which serve the interests of undergraduate and graduate stu dents by contributing to the protection of an environment for learning. Although specific procedures vary from one hearing body to another, all operate in a manner designed to assure due process. A. The Anti-Discrimination Judicial Board (ADJB) is composed of: three undergraduates and one graduate student; four faculty and specialists; four representa tives from the recognized bargaining units and the non-unionized support staff; and two representatives appointed by the President. ADIB has jurisdiction over violations of the MSU Anti-Discrimination Policy. It may hear complaints filed by students, faculty members, and staff. Parties involved in anti- discrimination proceedings may choose an advisor (counsel) from the faculty, staff or student , body of the University. The ADIB may recommend the actions to be taken by the charged individual or organization to remedy a violation. Decisions of the Anti-Discrimination Judicial Board are sent as recommendations to the President of the University. (Consult the Anti-Discrimination Judicial.Board Procedures or the ADJB Coordinator.) B. Graduate Judicial Structure. A completely sepa rate judicial structure is provided for adjudicating cases brought by and against graduate students in the a~eas of: 1) academic rights and responsibilities; 2) professional fights and duties of graduate assistants; 3) professional rights and duties of other graduate students. Judiciaries are provided for at the depart mental, college and University levels. Each judiciary is composed of an equal number of faculty arid student members with a faculty member serving as cha.irperson. (Consult Graduate Student Rights and Responsibilities, the Council of Graduate Students, or the Graduate School.) __ C. Employment Hearing or Grievance Procedures include those for students, the faculty, the administra-tive-professional personnel, the union ized clerical-technical employees, and the union ized hourly employees. (Students consult the Student Employment Policy Manual or the Student Employment Office.) D. Medical Student Judicial Structure. A judicial structure is provided for adjudicating cases brought by and against medical students in the areas of: 1) academic rights and responsibilities; 2) professional behavior of medical students; ana 3) professional rights and responsibilities of graduate assistants. Judiciaries are provided for at the departmental, college, and university levels. Each judiciary is composed of equal numbers of faculty and student members. In addition, medical students alleged to have violated General Student Regulations, student group regulations, living group regulations, or all University policies which apply to all students, may be ref!'!rred to the appropriate judiciary as outlined \n Academic Freedom for Students at Michigan State University. (Consult Medical Student Rights and Responsibilities or contact the Dea~'s office of the appropriate medical college or the Graduate School.) .. Student Handbook and Resource Guide 11 ''AFR'' ACADEMIC FREEDOM FOR STUDENTS IVERSITY AT MICHIGAN STATE This document provides the framework for stu- ARTICLE 1: Student Rights and Responsibilities dent rights and responsibilities at Michigan State ARTICLE2: Academic Rights and Responsibilities University, including student conduct, academic pursuits, keeping of records, and publications. It describes procedures for formulating regulations governing student conduct and for providing due process in the adjudication of student disciplinary cases. This document also defines channels and procedures for student complaints and grievances. ARTICLE 3: Student Records ARTICLE 4: · Non-Academic Hearing Board Structures ARTICLE 5: Adjudication of Non-Academic Cases ARTICLE 6: Academic Heanng Board Structures ARTICLE 7: Adjudication of Academic Cases ARTICLE 8: Regulations, Policies, and Rulings ARTICLE 9: Independent and University Supported Student Publications ARTICLE 10: Office of the Ombudsman ARTICLE 11: Definitions ARTICLE 12: Procedures for Amending and Revising This Document HISTORY OF APPROVAL Student Handbook and Resource Guide 13 ACADEMIC FREEDOM FOR STUDENTS AT MICHIGAN STATE IVERSITY FQRWARD The foreword is not a part of the document that follows. It · supplies, however, a necessary perspective for interpreting the document. Student rights and responsibilities at Michigan State Uni versity must be understood against the social and historical background of the University itself. When, more than 150 years ago, the people of Michigan established this institution on the land-grant principle, they framed a new conception of the !Ole of the university in American life. A land-grant university is a trusteeship of in tellect in the service of society. It gathers society's creative and critical powers and uses them to advance the common good and to solve fundamental problems. That is .the special character that has caused the land-grant university to become one of the great transforming agencies of the American scene. When it honors its commission, it acts not for the sake of the academic communiti, but for the sake of society beyond the academy. All members of the trustees, administrators, faculty, academic community - staff and students - enact a trust of which society beyond the University is the proper beneficiary. The real significance of this document, as we believe, is not that students have acquired rights, but that they have explicitly been made party to our social trust. The respon sibility which lies upon the trustees, the administration, and the faculty continues. They remain guardians of the University, charged with preserving in it the genius of scholarship and the conditions of inquiry which society has entrusted to their care. PREFACE This report, the Graduate Student Rights and Responsibilities document, and the Medical Students 'f Rights and Responsibilities document contain guidelines to the rights and duties of students in matters of conduct, academic pursuits, the keeping of records, and publica tions. This report describes structures and procedures for the formulation of regulations gqverning student conduct, for the interpretation and amendment of the guidelines, for the adjudication of student disciplinary cases, anq for channeling student complaints, grievances, or concerns to faculty, staff, and administrators for appropriate action. °For the most part, these provisions simply make explicit what has been long understood and practiced at Michigan State University. This report identifies rights and duties of students and provides for students a carefully prescribed system of due process. The report does not contain a gen 'eral or abstract definition of academic freedom. Rather, the report is an operational definition with concrete application of the concept of academic freedom for students. ARTICLE 1 STUDENT RIGHTS AND RESPONSIBILITIES AT MICHIGAN STATE UNIVERSITY Michigan State University is a community of scholars whose members include its faculty, staff, students 1, and administrators. The basic purposes of the University are the advancement, dissemination, and application of knowl edge. The most basic condition for the achievement of these purposes is freedom of expression and communica tion. Without this freedom, effective sifting and testing of ideas cease, and research, teaching, and learning are stifled. Knowledge is as broad and diverse as life itself, and the need for freedom is equally broad. Yet absolute freedom in all aspects of life means anarchy, just as absolute order means tyranny. Both anarchy and tyranny are antithetical to the purposes and character of the University. Therefore, the University always must strive to strike that balance between maximum freedom and necessary order which best promotes its basic purposes by providing the environ ment most conducive to the many faceted activities of instruction, research, and service. · Each right of an individual places a reciprocal duty upon others: the duty to permit the individual to exercise the right. The student, as a member of the academic commu nity, has both rights and duties. Within that community, the student's most essential right is the right to learn.· The University has a duty to provide for the student those privi leges, opportunities, and protections which best promote - the learning process in all its aspects. The student also has duties to other members of the academic community, the most important ofwqich is to refrain from interference with those rights of others which are equally essential to the purposes and processes of the University. The l!fniversity cherishes many values, modes of thought, and standards of behavior that are better taught by example ·and rewards than by the threat of penalties. Regulations governing the activities and conduct of student groups and individual students should not be comprehensive codes of desirable conduct; rather, they should be limited to the prescription of procedures for meeting the practical, routine necessities of a complex community and to the prohibition For the purposes of this document, an individual is considered a student from the time he or she attends his/her first class until gradu ation, recess, dismissal, suspension, or withdrawal from the University or until he/she fails to register for more than one consecutive . term. 14 SPARTAN LIFE-2011 I ' or limitation of acts which cannot be tolerated because they seriously interfere with the basic purposes, necessities, and processes of the academic community1 or with rights es- · sential to other members of the community. The student is not only a member of the academic com munity, but a citizen of the larger society, who retains those rights, protections, and guarantees of fair treatment held by all citizens, and which the University may not deny. The enforcement of the student's d~ties to the larger society is, however, the responsibility of the legal and judicial authori- ties duly established for that purpose. GUIDELINES To protect student rights and to facilitate the definition of student responsibilities at Michigan State University, the following guidelines shall apply to those stipulations and conditions by which student conduct is regulated, broadly referr.ed to' as "regulations" in, the remainder of this Article. A. All regulations shall seek the best possible recon ciliation of the principles of maximum freedom and necessary order. B. There shall be no regulation unless there is a demonstrable need which is reasonably related to the basic purposes and necessities of the University as stipulated herein. C. To the maximum extent feasible, students shall participate in formulating and revising regulations governing student conduct. D. All regulations governing student conduct shall be made public in an appropriate manner. E. Every regulation shall be as brief, clear, and spe cific as po~sible. F. Wherever rights conflict, regulations shall, to the maximum extent feasible, permit reasonable scope for each conflicting right by defining the circum stances of time, place, and means appropriate to its exercise. G. Regulations shall respect the free expression of ideas and shall encourage the competition of ideas from diverse perspectives. H. Procedures and penalties for the violation of regu lations shall be primarily designed for guidance or correction of behavior. I. Penalties shall be commensurate with the serious ness of the offense. Repeated violations may jus tify .increasingly severe penalties. J. There shall be clearly defined channels and proce dures for the appeal and review of: 1. The fipding of guilt in an alleged violation of a regulation . . 2. The reasonableness, under the circumstances, of the penalty imposed for a specific violation: 3. The substance of a regulation or administrative decision which is alleged to be inconsistent with the guidelines in this document. 4. The fairness of the procedures followed in the adjudication. K. Students accused of violating a regulation or University policy shall have the right to appear before a duly constituted hearing board as provid ed in this document. No student shall be suspended or dismissed from the University for disciplinary reasons, except through the procedures of this doc ument or the applicable sections of the Graduate Student Rights and Responsibilities document or the Medical Student Rights and Responsibilities document. · ' L. Every regulation shall specify to whom it applies and whether responsibility for compliance lies with individuals, with groups, or with both. M Student Handbook and Resource Guide: A hand book of the University's current regulations relat ing to student rights and responsibilities shall be made available to every member of the academic community. ARTICLE 2 ACADEMIC RIGHTS AND RESPONSIBILITIES I. Preamble The freedom and effectiveness of the educational process depend upon the provision of appropriate conditions apd opportunities for learning in an envi ronment, that is supportive of diversity among ideas, cultures, and student characteristics. The responsibility to secure, respect, and protect such opportunities and conditions is shared by all members of the academic · community. The primacy of the faculty's role and its centrality in the educational process must be recog nized and preserved. The primary intellectual purpose of the University-its intellectual content and integrity -is the responsibility of the faculty. The establishment and maintenance of the proper relationship between instructor and student are fun damental to the University's function, and require both instructor and student to recognize the rights and responsibilities which derive from it. The relationship between instructor and student as individuals should be founded on mutual respect and understanding together with shared dedication to the educational process. II. Role of the Faculty in the Instructional Process A. No provi:sion for the rights of students can be valid which suspends the rights of the faculty. The student's right to competent instruction must be . reconciled with the rights of the faculty, consistent with the principle that the competency of a profes sional can be rightly judged only by professionals. It is therefore acknowledged and mandated that competence of instruction shall be judged by the faculzy. B. Faculty shall have authority and responsibility for academic poficy and practices in areas such as degree eligibility and requirements, course content and grading, classroom procedure, and standards of professional behavior in accordance with the Bylaws for Academic Governance, the Code of Student Handbook and Resource Guide 15 I Teaching Responsibility, and other documents on faculty rights and responsibilities. C. No hearing board established under this document shall interfere with the evaluation of a student that represents a course instructor's good faith judg ment of the student's performance. In the event that an evaluation is determined to be based on inappropriate or irrelevant factors, as discussed in Section III'.B .1 below, the dean of the relevant college shall cause the student's performance to be reasses,sed and a good faith evaluation to be made. D. Colleges/department/schools shall provide appro priate and clearly defined channels for the receipt and consideration of student complaints concern ing instruction. In no instance shall the competence of instruction form the basis for an adversarial proceeding before any of the judicial'bodies estab lished in this document. III. Rights and Responsibilitie_s of the Student A. The student is responsible for learning the con tent of a course of study according to standards of performance established by the faculty and for adhering to standards of professional behavior established by the faculty. B. The student has a right to academic evalua tions that represent the course instructor's good faith judgments of performance. Coirrse' grades shall represent the instructor's professional and objective evaluation of the student's academic performance. The student shall have the right to know all course requirements, including grading criteria, and course procedures at the beginning of the course. (See also the Code of Teaching Responsibility.) 1. To overcome the presumption of good faith, it must be demonstrated that an evaluation was based entirely or in part upon factors that are inappropriate or irrelevant both to aca~emic performance and applicable professional stan dards (e.g., race, sex, personal animus). 2. The student shares with the faculty the respon sibility for maintaining the integrity of scholar ship, grades, and professional standards.2 3. The student shall be free to take reasoned exception to information and views offered in the instructional context, and fo reserve judg ment about matters of opinion, without fear of penalty or reprisal. 4. The student's behavior in the classroom shall be conducive to the teaching and learning pro cess for all concerned. 5. The student has a right to be governed by edu cationally justifiable academic regulations and professional standards. The admillistering unit shall inform students in writing of such regula tions, including codes of professional behavior, at the time of the student's entry into the aca demic program. 6. The student has a righno accurate, timely, and clear information in writing3 at the time of entry into an academic program concerning (a) general academic requirements for establish ing and maintaining an acceptable academic, standing, (b) the student's academic relation ship with the University and the details of any special conditions that may apply, and (c) graduation requirements for the student's academic program. · 7. Students are responsible for informing them selves of University, college, department, and school requirements as stated in unit publica tions and in the University catalog. In plan ning to meet such requirements, students .are responsible for consulting with their academic advisors. 8. The student has a right to protection against improper disclosure of his/her education records4 and personal information such as values,beliefs, organizational affiliations, and health. (See also Article 3.) 9. The student has a right to be protected from personal exploitation and to receive recogni tion for scholarly assistance to faculty. 10. The student and the faculty share the responsi bility for maintaining professional relationships based on mutual trust and civility. ARTICLE 3 STUDENT RECORDS I. Achieving educational goals, provid.ing direction to students, and extending service to society demand that the University keep records. All policies and practices concerning records shall be based on respect for the privacy of the individual student as well as current federal and state law. II. Because of respect for the privacy of the individual student, record keeping must be performed only by University personnel whose job responsibilities require record 'keeping. III. All policies and .practices governing access to, and maintenance and release of, student records shall conform to the University's published guide lines (See the MSU Access to Student Infonp.ation Guidelines). IV. No record shall be made, reproduced, or retained 2 Professional standards are defined as the codes of expected professional conduct. Such codes (sometimes referred to as honor codes) must be approved by the academic units, the dean, and in the case of college statements, the Office of the Provost. The development of such standards within academic units shall include student participation. The dean and the Office of the Provost shall consult with appropriate governance groups before approving professional standards. , 3 The terms "in writing" or "written" refer throughout the AFR to documents that exist in paper or electronic form. 4 See the MSU Access to Student Information Guidelines for information regarding confidentiality of student education records. 16 SPARTAN LIFE-2011 V. unless there is a demonstrable need for it that is reasonably related to the basic purposes and necessities of the University. The University shall not make, reproduce, or retain records of a student's religious or political beliefs or affiliations without the student's knowledge and consent. VI. Students shall have the right to inspect any of their own educational records, except as waived by the student (e.g., confidential letters ofrecommenda tion). Student educational records include official transcripts, student disciplinary records, and records regarding academic performance. VII. All policies and practices dealing with the acquisi tion and dissemination of information in student records shall be formulated with due regard for the student's right to privacy and access. VIII. All stUdent educational records shall include a nota tion of the name of the person who supplied the information and the date of its entry, with the excep tion of central, Student Information System records. IX. Confidential records shall be responsibly handled. Units shall train persons handling such records in appropriate methods of keeping and disposing of confidential records. X. · No one outside the faculty or administrative staff of Michigan State University, except as specified by law, may have access to the record of a student's offenses against University regulations without the written permission of the student. XI. All policies governing the maintenance and the selective release of records and of portions of records shall be made public in an appropriate manner and shall be subject to judicial review as provided in Article 5, Section II of this document. These policies and practices shall conform to current federal and state law. In addition, any changes to the policies shall be made known to the student body through the appropriate student governance bodies. ARTICLE 4 NON-ACADEMIC HEARING BOARD STRUCTURES Consistent with the fundamentals of fair play in any judi cial process is an. opportunity for those accused to be heard by their peers. What follows is the foundation and structure of a representative peer review structure, embedded within the hearing procedures outlined within this document. This Article describes the composition and jurisdiction of all non-academic hearing boards. Academic hearing boards are · described in Article 6 6f this document. I. General Guidelines A. Student Membership and Selection A nomination committee composed of under- graduate and graduate members from each of the hearing boards outlined in this Article, as well as representatives from ASMSU5 and COGS6, will be responsible for recruiting and nominating a full complement of students to serve on each hearing board. At its discretion, the committee may include faculty members in the nomination process. The -committee will be advised by a designee of the Vice Pre~ident·for Student Affairs and Services, who shall be a non-voting member. The committee will develop and follow written procedures to gov ern the nomination process. The committee shall also develop procedures to recruit and nominate students primarily enrolled at MSU locations other than the main campus in East Lansing to serve on paJ?,els that may be convened to hear cases involv ing students from that location. . ·Throughout the course of the year, the committee may also identify replacements in case of resigna tions or a member's inability to serve for a full term. Once the nomination process is complete, the committee must submit the names of the candidates for appointment to the appropriate governing body (see Section l.B below). The names of candidates for appointment shall be submitted to the appropri ate governing bodies no later than the sixth week of spring semester. B. Student Appointment/Reappointment COGS shall be responsible for the appointment of graduate students to the hearing boards described in this Article. RHA shall be responsible for the ap pointmei:it of residence hall students to the hearing boards described in this article. 7 ASMSU shall be responsible for the appointment of undergraduates to the hearing boards desc~ibed in this Article. All student appointments shall be made by the tenth week of spring semester. In the event that mid-semester openings occur, or should students be unable to serve during the sum mer, each governing body shall make provisions for filling vacancies, including provisions for filling vacancies on an interim basis prior to completion Oft\le appointment process. C. Faculty Membership and Appointments Faculty members on the hearing boards described in this Article shall be nominated pursuant to the Bylaws for Academic Governance and appointed by the President of the University. Faculty mem bers may serve no more than two consecutive full term appointments. In the event that mid-semester openings occur, or should faculty members be unable to serve during the summer, such vacancies will be filled on an interim.basis by the President. D. Advisors Each hearing board desoribed in this Article shall have an aqvisor designated by the Vice President for Student Affairs and Services. The role of the 5 ASMSU (the Associated Students of Michi.gan State U~iver~ity) is the All-University Undergraduate Student Governing Body. 6 COGS (the Council of Graduate Students) 1s the All-Umvers1ty Graduate Student Governmg Body. 7 RHA (the Residence Hall Association) is the Residence Hall Governing Body. Student Handbook and Resource Guide 17 advisor is to see that each hearing board follows the provisions outlined in this document. The advisor shall serve as an ex-officio and non-voting member of the hearing board. E. Code of Operations Each hearing board described in this Article shall establish a written code of operations that will be review~d by the University Committee on Student Affairs. Student only hearing boards described in Section II of this Article will submit their code of operations to their related major governing group for approval. The student-faculty hearing boards described in Section III and Section IV of this Article will submit their codes of operation to the University Committee on Student Affairs for approval. The codes of operation must be consis tent with this document, including confidentiality provisions, procedures for determining whether a complaint warrants a judicial hearing, and how a hearing is to be conduct~d. The codes of operation shall, at a minimum, require that board members be trained, provide for the · appointment of board members to specific board roles, and establish procedures for the assessment of conflicts of interest and removal of board mem bers if necessary. The codes of operation shall also define the quorum for the hearing board, which in no case shall be less than three board members or 50% of the total number of hearing board mem bers, whichever is more. The codes of opera- tion shall also address procedures for expedited consideration of urgent cases in which a temporary restraining action is sought and detail what, if any, special hearing procedures will be followed in . cases involving sensitive issues, such as sexual as sault and relatiemship violence. II. Student Only Hearing Boards A. University Housing Hearing Boards The Owen Graduate Association8, University Apartments Council of Residents (UACOR)9, and RHA may establish their own hearing boards with jurisdiction over cases involving: 10 1. Complaints of personal misconduct occurring in or around University housing, including alleged violations of General Student Regulations, Student Group Regulations, Living Grou:p 11 Regulations, or University policies, where the possible sanction would not be expected to result in suspension or dismissal from the , University. 2. Complaints regarding the constitution, bylaws, 8 The Owen Graduate Association represents the residents of Owen Hall. 9 UACOR represents the residents of the University apartments. or policies of RHA, UACOR, or the Owen Graduate Association. B. All-University Student Hearing-Board ASMSU and COGS shall form one All University Student Hearing Board to be comprised of at least three undergraduate studen~ and three graduate students. This hearin~ board will have jurisdiction over cases involving: 2 1. Complaints of personal misconduct occurring in or around University housing for which another hearing board is not available and where the possible sanction would no~ be expected to result in suspension or dismissal from the University. · 2. Complaints alleging violations of Goo.era! Student Regulations, Student Group Regulations, or University policies by indi vidual members or constituent groups within ASMSU or COGS where the possible sanction would not be expected to result in suspension or dismissal from the University. 3. Complaints regarding the constitution, bylaws, or policies of ASMSU or COGS. C. Terms of Appointment Student members of these student only hearing boards shall serve for one full calendar year, com mencing with summer semester following ap- · pointment, with opportunity for reappointment for one additional term. Student members appointed mid-semester will serve until the beginp.ing of the next succeeding summer semester. III. Student-Faculty Hearing Board A. Composition The Student-Faculty Hearing Board shall be com prised·offive undergraduate students, three gradu ate students, and five faculty members. B. Jurisdiction The Student-Faculty Hearing Board shall have jurisdiction over cases involving: 13 1. Complaints of personal misconduct, including alleged violations of general student, student group, or living group regulations, or University policies. 2. Complaints arisinB between or within major governing groups 4, student governing groups, living units, and/or registered student organi zations that allege a violation of the group's, unit's, or organization's constitution, bylaws, or policies. 3. Complaints between ASMSU and COGS that _ l 0 · University Housing Hearing Boards do not have jurisdiction over cases involving academic misconduct, except as described in Article 5, Section I of this document. 11 A living group is defined as any unit of University-owned housing, including a campus residence hall, floor, apartment, or residence complex. 12 The All-University Student Hearing Board does not have jurisdiction over cases involving academic misconduct, except as described in Article 5, Section I of this document. 13 The Student-Faculty Hearing Board does not have jurisdiction over cases involving academic misconduct, except as described in Article 5, Section I of this document. 14 ,Major governing groups include the Greek Governing Boards, Student Housing Cooperative, Owen Graduate Association, RHA, and UACOR. 1~ SPARTAN LIFE- 2011 allege a violation of either governing body's col\stitution, bylaws, or policies. community may file a complaint against a student. B. Filing a Complaint C. Terms of Office Student members of the Student-Faculty Hearing Board shall serve for two years with the opportu nity for reappointment for one additional two-year term. Faculty members shall serve for three years, with.the opportunity for reappointment for one additional three-year term. All terms of office shall begin with the summer semester following appoint ment. IV. University Student Appeals Board A. Composition The University Student Appeals Board shall be comprised of two. undergraduate stuqents, one graduate student, and three faculty members. B. Jurisdiction The University Student Appeals Board shall have appellate jurisdiction over appeals arising from sanctions imposed as a result of a hearing involving alleg'ations of personal misconduct under any sec tion of this Article and appeals arising out of cases · h~ard pursuant to Section II of this Article. The University Student Appeals Board shall have origi nal jurisdiction over nonacademic student griev ances filed pursuant to Section II of this Article to challenge a University policy or regulation. C. Terms of Office Student members of the University Student Ap peals Board shall serve for two years ,with the opportunity for reappointment for one additional two-year term. Faculty members shall serve for three years, with the opportunity for reappointment for one additional three-year term. All terms of of fice shall begin with the summer semester follow ing appointment. ARTICLE 5 AD.JUDICATION OF NON-ACADEMIC CASES I. Personal Misconduct Cases The following procedures shall govern cases involv ing alleged acts of personal misconduct. The proce dures contained in this Article apply to all students at Michigan State University. These procedures do not govern cases involving academic misconduct, which are governed by Article 7. The Vice President of Stu dent Affairs and Services (the "Vice President") and the Provost will determine whether a case involving , allegations of both personal misconduct and academic misconduct will be heard pursuant to Article 5 or . Article 7 (or both). A. Complaints A complaint is defined as an allegation that a student has violated a University regulation, or dinance, or policy. Any member of the University To file a complaint, a complainant musfsubmit a written, signed statement to the Department of · Student Life. The &tatement must contain the fol lowing information: 1. The specific policy, ordinance, or regulation that has allegedly been violated; 2. ·The time, p'iace, and specific description of the alleged violation; 3. The name of the student against whom the com plaint is filed (the "respondent"); and 4. The rtame of the individual who is filing the complaint (the "complainant"). C. Notice of Complaint Upori receipt. of a complaint, a designee of the Vice President shall notify the respondent in , writing within five class days that he or she has been accused of violating a University regulation, ordinance, or policyl5. The respondent shall be required to meet with an individual designated by the Department of Student Life ("administrator") to discuss the complaint. The notice of complaint to the respondent shall include the following: 1. The specific policy, ordinance, or regulation that has allegedly been violated; 2. The time, place, and specific description of the alleged violation; · 3. The name of the individual who is filing the complaint; 4. Notice of the opportunity to review the com plaint in person; 5. A list of campus resources available to both parties; and 6. The deadline by which the respondent is required to meet with the administrator. D. Administrative Meeting 1. The respondent will meet with the administra tor, who will advise the respondent of his/her rights and responsibilities under this document. At that time, the respondent will be provided with a copy of the complaint and may admit or deny the alleged violation. · 2. If the respondent fails to meet with the adminis trator or fails to admit or deny the alleged viola tion within five class daysl6 of meeting with the administrator, the administrator may take one of the following actions: a. Place a hold on the respondent's registration until the respondent meets with the adminis trator. b. Refer the case to the appropriate hearing board for a formal hearing. c. Render a decision on the complaint, provided that the administrator may not impose the sanctions of suspension or dismissal. If the · administrator renders a decision on the com- 15 Notices sent via electronic mail will be sent to the individual's official MSU email account. 16 A "class day"· is a day .on which classes are held, including the days of Final Exam Week but excluding weekends. Student Handbook and Resource Guide 19 . plaint, the respondent shall have five class days from the date of the administrator's • decision to request a formal hearing before the appropriate hearing board. Such a request must be made in writing and filed with the administrator. Such a request voids the administrator's decision, which will not be shared with the hearing board that hears the complaint. In the absence of such a request, the administrator's decision on the complaint will be final. 3. A respondent who admits his/her violation waives his or her right to a hearing on the mat ter of responsibility. In such a situation, the respondent may request that the administra- tor determine the sanction for the violation or ·request that the appropriate hearing board deter mine the sanction. 4. If the respondent denies the violation alleged in the complaint, the ¢omplaint will be referred to the appropriate hearing board. The hearing should follow in a timely manner. E. Hearing Procedures 1. At least five class days prior to a hearing, both the complainant and respondent shall receive. written notification of the hearing from the appropriate hearing board. This notice of hear ing shall include: a. A copy of the notice of complaint; b. The date, time, and location of the hearing; c. The names of the hearing board members conducting the hearing; d. The names of the complainant's witnesses and advisor (if known). 2. The chair of the hearing board shall take neces ·sary precautions to avoid any conflict of interest on the part of the hearing board's members. The complainant and the respondent shall have two class days from receiving the hearing notice to challenge any hearing board members for cause.1 7 3. The complainant and respop.dent shall have two class days from receiving the hearing notice to provide the chair of the hearing board with the names of his/her witnesses or advisors, if such names are not already listed on the hear ing notice. The complainant and respondent will receive · a second notice containing this infor mation no less than one class day prior to the hearing. 4. Either party may request; for good cause, that the hearing be postponed.18 The chair of the hearing board may grant or deny such a request. 5. The hearing shall be closed unless the respon dent requests an open hearing. If the complain ant is li student or the complajpt _was filed on · behalf of a student, both the respondent and complainant must agret! to an open hearing. The hearing board may close-an open hearing at any time to maintain order or protect the confidenti ality of information.19 An open hearing is open to any member of the University community. 6. The complainant and respondent shall be expected to appear at the hearing to present their cases. If appearance in person is not fea sible, the hearing board may permit either party to present his/her case through other communi cation channels (phone, webcam, vit elected to receive such email. B. Internal user: Any University employee, student, or , other individual who is assigned a University NetID. · ·c. Unsolicited E-niail: E-mail received by a person who has not elected to receive the e-mail by having indicat ed a prior interest and willingness to receive communi cations from the sender (e.g., having pJeviously sent a communication to the sender to which the sender may' E-MAILING The volume of unsolicited e-mail ("spam") that users of University e-mail services receive is large and continues to increase. Significant University resources must be expend- ed to identify, process, delete, and block unwanted-"'spam" - e-mail. This "spam" also diminishes the perceived value of other e-mail received and may obscure important messag- es. Therefore, this Administrative Ruling regulates the use of bulk e-.mail in order to promote institutional operating efficiency and the effectiveness of electronic communica tions within the MSU community. A. Broad Cross-University Mailing University offices may use bulk e-mail only to send academic or administrative communications necessary to some aspect of the University's operations or mis sion. Such communic>tions typically involve action to be taken individually by the recipients of the comll,l.uni cations. Such communications include: • Dissemination of urgent information regarding the health and safety of University students and employees. • Distribution of information reg~rditfg changes to University policies or procedutes, or actions that affect employment or C9ffipensation status or status 'as a student. . / • Notices (for example, to University employees) that are required'by law, regulati~:m, or University policy for which bulk email replaces paper transmitta,l. / B. Targeted Mailing University offices may create and use mailing lists for communicating with targeted University audiences having a special interest in the specific information being distributed (e.g., account signers, budget and business officers, academic advisors). Offices are encouraged to use alternate methods of communication, such as listservs and Web sites, as much as possible for distribution of information pf interest to specific sets Other University policies may also regulate the use of the University's electronic resources, including the Acceptable Use of Computing Systems, Software, and the Univ_ersity Digital Network. / 70 SPARTAN LIFE-2011 of internal users. Faculty and other instructional staff may e-mail targeted sub-populations having a special interest in the information being distributed, such as students emolled in a particular course. Students, faculty, staff, and administrative offices may use e-mail targeted to members of committees, clubs or organizations, work groups, and other sets of indi viduals who are affiliated for a particular University purpose, if the e-mail is relevant to their business or concerns. Academic .governance bodies, stand- ing committees of Academic Council, all-University student government groups, and major governing groups wishing to communicate by bulk e-mail with internal users outside of their regular constituencies must obtain approval from the appropriate administra tive office prior to ·sending such communications.2 All-University student government groups and major . governing groups must obtain approval from the Office of tlie Vice·President for Student Affairs and Services. .. Academic governance bodies and standing committees of Academic Council must obtain approval from the Office of the Provost. Use of mailing lists and listservs which recipients may voluntarily opt-in and opt-out of is encouraged. Be9ause the res..ipients have?'elected to participate iri the li~serv and mailing 1-ist, this type of e-mail distribution ¥{ not'included in the definition of "bulk e-mail" m this 1:{\.dministrative Ruling. d."'"uses Within Administrative Units Any individual academic or administrative unit (major administrative unit, department, division, office) may, at its own discretion and solely within its own unit, permit the use of bulk e-mail for communications among the unit's faculty, students, and staff, such as announcements, newsletters, and notices on the unit's own governance and concerns. D. Surveys. Academic and administrative units, committees, reg istered student organizations, work groups, and other sets of individuals who are affiliated for a particular University purpose may perform surveys by e-mail . within the group meqibership if the survey is relevant to the group's business or concerns. For example, a survey may be ~onducted with the faculty or students within an academic program for administrative and assessment purpose.s; administrative units, committees, or registered student organizations may survey their constituents about matters related to governance or internal concerns; event or program administrators may survey participants for assessment and program evalua tion purposes. All other surveys conducted by e-mail, particularly sur veys in which the intended survey subjects are outside of the surveyor's "regular constituency" (in the sense described in Paragraph 2 of Section V.B) or would per ceive the survey request as "unsolicited" (in the sense of Definition 111.C), must receive prior approval by the appropriate University office(s), as set forth below. Surveys may not interfere with MSU's employl'!e relationships developed through collective bargain ing agreements, or with MSU's own surveying or related activity bearing on University interests such as research, external reporting, or participation in multi institutional studies. If a proposed survey involves related follow-up or sequential surveys and clearly describes these in the initial request for approval, the subsequent surveys will not require separate approvals if the initial proposal is approved. 1. Approvals: • Surveys that are intended to include students must be approved by and coordinated through the Office of the Registrar. The Registrar will consult with and obtain the approval of the Dean of Undergraduate Studies for surveys intended to include undergraduate students, the Dean of the Graduate School for studies intended to include graduate students and, in tum, the Chair of the Committee on Release of Confidential Information and Surveys that are not being sent to students must b approved by and coordinated through Academic Technology Services (ATS). ATS will expect that additional applicable approv als will have been obtained by the requestor, and may assist the requestor in consulting with the appropriate offices to obtain those approvals. • Surveys intended to include MSU employees must be reviewed and approved in advance by the Office of Employee Relatiol)s. The Office of Employee Relations will consult ~ith and obtain the approval of Academic Human Resources for surveys intended to include MSU faculty or aca demic staff, and the Dean of the Graduate School for surveys intended to include graduate student employees. Employee Relations may also consult with or need to obtain the approval of the appro priate -collective bargaining unit(s). • For all surveys, if the results of a survey might be published, the survey must be approved in advance by the MSU Human Research Protection Program (http://www. humanresearch.msu. edul). 2. Other requirements: • All surveys must be carefully targeted to reach only legitimate subjects of the survey. Surveys of large groups (e.g., all faculty, all staff) should be conducted through stratified samples of the group rather than by surveying all group members. • Bulk e-mail associated with a survey should be minimal in content, containing an invitation to the survey explaining its purpose and providing a link to the survey itself at a separate Web site. • The Office of the Registrar or Academic Technology Services may charge a fee for assisting with a survey. • Survey request~ are rarely accepted from non- .. 2 For example, the regular constituency of ASMSU is all undergraduate students; the regular constituency of COGS is all graduate and graduate-professional students; the regular constituency ofUCFA is all faculty. Student Handbook and Resource Guide 71 University requestors. procedures. VI. DESIGN GUIDELINES VIII. HISTORY Judicious and well-managed use of e-mail, even for per mitted purposes, is critical to maintaining recipients' per- . ception of the validity and effectiveness of electronic com munications. The following design guidelines are strongly suggested for e-mail distributions originating within the MSU community: A. Use bulk e-mail infrequently and for reasons of high value to the recipients. B. Keep bulk e-mail messages short. C. Always use a valid MSUnet address in the "From" line. D. Always use a clear, specific and non-empty subject line. E. Use plain text; avoi~ HTML. F. For bulk e-mailing, clearly identify in the body of the message the originating unft or individual, the set of individuals .being e-mailed, and the purpose of the message. G. Use URLs rather than attachments to refer readers to policy or practice statements, and to long content. H. Do not include or attach personal, confidential, or sen sitive information. To assure the integrity of student education records, consult Michigan.State University Access to Student Information (http://www.reg.msu. · edu/ AcademicPrograms/Text. asp? Section= 1l2#s 54 2). I. Carefully target lists of recipients to minimize the num ber of people who receive any given bulk e-mailing. J. Do not assume that all targeted individuals will receive the e-mail (i.e., do not disadvantage those who may not rece.iye the e-maU.). K. Send large quantities of bulk e-mail at non-peak timt;s for e-mail traffic (e.g., after 5:00 pm and before noon). L. ·Use existing targeted mailing lists and listserv,s when ever possible, within the permitted uses of tl{e lists. Recipients should be allowed to opt-in and opt-out of listservs at their own discretion. M. Use the "blind carbon copy" (bee:) address field to sup press a long list of addresses in-the "To" field. N; E-mail sent to students must comply with the Family Educational Rights and Privacy Act; see MSU's Student Records and the Federal Family Educational Rights and Privacy Act (FERPA) (http://www.reg.msu. edu/AcademicPrograms/Text,asp? Section= l l 2#s54 l}, and should be sent using the -"Blind Carbon Copy" (BCC:) address field to sµppress names of students to whom the e-mail is being addressed. -VII. COMPLAINTS Complaints regarding alleged violations of this Administrative Ruling should be directed to abuse@msu. edu for consideration by MSUnet administrators. Users who violate this Administrative Ruling may be subject to revocation or limitation of e-mail privileges or referral for disciplinary action under established University / 72 This document was originally implemented on November 21, 2004 and was updated in Sep!~mber 2007 and May 2009. In June 2009 edits were ·made to clarify the Surveys section and to correct name and Web address references. The following groups were consulted in the development of this document: -Council of Deans (Fall 2003) , -Provost's staff (Fall 2003, Spring 2004) -Vke President for Finance and Operations staff (Fall 2003, Spring 2004) -CORE group of vice presidents (S):_lmmer 2004) -Communication's and Computer Systems Advisory Committees •Network Communications Committee (Fall 2004) • Instructional Computing and Technology Committee (Fall 2004) -Information Services and Technologies· Coordinating Council (March 2009) -University Committee on Student Affairs (April 2009) -University Committee on Faculty Affairs (April 2009) Contact LCT: Questions regarding this Administrative Ruling should be directed to the Vice Provost for Libraries, Computing, and Technology, 400 Computer Center, East Lansing, MI 48824. Phone (517)353-0722. BAD CHECK/RETURNED ACH COLLECTION (AdministriJtive Ruling) General Policy: Each individual is sent written notifica tion that his or her check/ACH has been returned, request ing redemption, either by..t:ash, money ·order, or certified check, plus a service charge within a period of three (3) weeks. 1. Check/ACH negotiated for the purpose of register ing, including payment of.holds, tuition, board and room: Immediately upon receipt of the ui;paidCheck/ ACH by the University, a financial hold is placed against ~he'.~stu~ent. Written notificiµion is sent to each student 1nd1catmg that a check/ Ae1I was returned and request ing the student to redeem the check/ACH or contact tlle Cashier's Office within tlrree (3) weeks .. The notice also indicates that the student's registration may be cancelled if the check/ ACH is not redeemed by the due date on the notice. A student whose registration has been cancelled may be allowed to reregister during the semester subject to class availability, department approval; and the pay ment of all outstanding obligations witll certifiable funds. A service charge of $75 is assessed unless the student presents a letter from his or her bank stating that the bank made an error. The $75 service charge is comprised of a $25 returned item service charge and a late registration fee of$50. 2. Check/ACH negotiated for reasons other than ·registration: / SPARTAN LIFE-2011 Written notification is sent to a person indicating that his or her check/ ACH has been returned. This notice requests redemption of the check/ ACH within a period of three.(3) weeks by cash, money order, or certified check plus a $25 service charge. a. Non-Student Check/ACH- Ifthere is no response to the notice, a follow-up letter will be mailed allowing three (3) more weeks in which to pay. If unpaid by the due date on the notice, the check/ACH is charged back to the department concerned. If the check/ACH amount and service charge totals $25 or more it is sent to Delinquent Receivables and may be referred to a collection agency. . b. Student Check/ACH-Immediately upon receipt of the unpaid check/ACH by the University, a financial hold is placed against the student. If the check and service. charge remain unpaid, the account may be .tl.lrned over to Delinquent Receivables for collection. . - · 3. {:heck/ACH negotiated when it appears that the ' individual has rui1 knowledge that funds were not available or the person admits to securing money under false pretenses: a. If the individual or student fails to make restitution as a result of normal follo~-up procedures, and it appears thaf i!re iiidividual. has full knowledge that ;fund.s were not available, or the person admits to~ l seeming money under false pretenses, the cas;;ill / .- 'be reviewed for possible prosecution. · ·b. Individuals wishing to make restitution on a check/ ACH referred to the Department of Police and Public Safety must make restitution at that office. 4. Bad Check List: a. A student, who has issued three (3) checks and/or ACH's to the University that have been returned within a 14 month period, will be sent written notifi cation that his or her name is being placed on the Bad Check List. A student whose registration has been cancelled for nonpayment of a registration check/ ACH will be immediately placed on the Bad Check List. All future.payments to the University must be by cash, money order, or certified check. / b. Placement on the Bad Check List may be cause for denying future short term loans. c; A student may request that his or her name be removed from the Bad Check List one year from the date his or her lasJ returned check/ ACH was paid in full by completing a form in the Cashier's Office. 5. Other Sanctions: In addition, the University reserves the right to take one or more of the following actions: a. Refer past-due unpaid returned checks/ACH and service charge to an external collection agency and report the balance to a credit bureau. b. Refer the student to the Office of Student Affairs and Services for disciplinary action. c. Bring action against the individual for the amount of a returned check/ ACH not redeemed within 30 days of the date of the notification letter and $250 in costs. In addition, the court could rule that you must also pay the greater of $100 or two times the amount of the returned check/ACH. If you pay the total amoµnt due within 30 days, no civil action will be taken against you. .-Vice President for Finance and Operations and Treasurer -January 1, 1975 (Amended 1981, 1982, 1985, 1988, 1989, 1990, 1993,1994, 1998, 1999,2000,2003,2011) BICYCLES (Abridges text from ordinances 10.00 and 33.00) If a bicycle is operated, parked or possessed on MSU property, the MSU Police remind you that a bicycle must bear a current, valid and properly affixed permit issued by the Michigan State University Department of Police and Public Safety, the City of Lansing, the City of East Lansing, Lansing Township or Meridian Township. 1. Registering. Any bicycle operated or possessed on campus must bear a current, valid and properly affixed permit issued by the Michigan State University Department of Police and Public Safety, the City of Lansing, the City of East Lansing, Lansing Township or Meridian Township. Permits issued by the University are available online at www.police.msu.edu. The bicy cle's serial number or a self-selected number that has been engraved into the frame of the bicycle (engravers are available at the Police Desk) must be provided to register the bicycle. Permits must be attached accord ing to the instructions on the back of the permit (to the frame post located below the bicycle seat). 2. Parking. Unattended bicycles must be placed in bicycle racks and locked. Under no circumstances shall bicycles be parked in shrubbery, near building exits or entrances, in vehicle parking areas, or next to poles, posts, trees, hand rails, etc. 3. Impounding. Bicycles not properly parked, not regis tered, parked unlocked or in disrepair may be impound ed. It may be reclaimed Monday-Friday, 8:00 a.m.-4:30 p.m., at the MSU Parking Office upon proof of own ership and payment of the established impound fee. Impounded bicycles will be held at least 30 days, after which, unclaimed bicycles will be transferred to MSU Surplus to be sold. 4. Annual Cleanup. Starting the week after spring semes ter and during the summer, MSU Parking performs an annual bike cleanup. Bikes that are not registered with a valid permit will be impounded whether they are attached to a bicycle rack or not. Impoundment includes bikes that are in disrepair, or attached to meters, signs, railings, etc. A bicycle in proper repair that is locked to a bicycle rack and bears a current, valid and properly affixed permit issued by the Michigan State University Department of Police and Public Safety, the City 6f Lansing, the City of East Lansing, Lansing Township or Meridian Township should not be impounded. 5. Operation. State law and local ordinances require that bicycles be operated as if they were motor vehicles. You are required to yield the right of way to pedestrians in Student Handbook and Resource Guide 73 marked crosswalks, obey all traffic control signs and devices and keep as far to the right on the roadway as is possible, using bicycle lanes when available. Riding on sidewalks or footpaths, riding more than two abreast or riding against traffic is prohibited. 6. Equipment. Bicycles operated during dusk, darkness or dawn hours shall show a white light to the front and a red light or reflector to the rear. 7. Enforcement and Administration. MSU Police is responsible for the enforcement and administration of the University Traffic Ordinance, the Michigan Motor Vehicle Code and the bicycle licensing (registering) and control provisions thereof. General bicycle information may be found at the MSU · ·Police Website or in the Student Parking and Driving Regulations at www.police.msu.edu. Ordinance infro~ation may be found at www.trustees.msu.edu_ CAMPAIGNING, CANVASSING, AND PETITION DRIVES Persons interested in conducting political activities on the University campus should contact the Student Life Office, 101 Student Services Building, for a copy of "Guidelines for Campaigning, Canvassing, and Petition Drives on the Michigan State University Campus." These guidelines contain information regarding the means-by which political activities may be conducted on grounds governed by the Michigan State University Board of Trustees. As referre·d to in the guidelines, "political activities" include: 1. Campaigning-for an issue or a candidate which appears or will appear on a duly constituted ballot for a Unive~sity, local, state or national election. 2. Petition drives-to place an issue on a duly constituted ballot, to seek a recall, to have a referendum. 3. Canvassing-direct personal contact with incliV'idual voters to solicit their political support or opinions. 4. Voter registration. The guidelines contain specific information regarding the following types of activities: Registration of candidates or speakers, supporting candidates and/or issues; posters and signs; leaflets and handbills; fund-raising; use of University facilities; outdoor events, including use of public address equipment and bullhorns, and parades; voter registration in University residence halls. Specific regulations and ordinances which apply and which are included by reference within the guidelines are listed below. All are printed in Part III of this book. ,Speakers Policy, Outside Signs and Structures (Ordinance 28) Distribution of Material in Residence Halls University Facilities and Services Residence Hall Space Use Policy / / Parades, Processions, and Sound Trucks Public Address Equipment Disorder-ly Assemblages or Conduct "2rdinance 15) CAMPING (Ordinance 13.00). Except in connection with approved University activi ties which require overnight occupancy at the site of the activity, no person shall camp within the confines of land governed by the Board. "Camping" means the erecting of a tent or shelter of natural or synthetic material, preparing a sleeping bag or other bedding material for use, parking _ of a motor vehicle, motor home, or trailer for the apparent · purpose of overnight occupancy. It shall be a violation of this ordinance to camp without a permit. ·-Board of Trustees -Enacted: September 15, 1964 -Amended: October 12, 1990 December 10, 1994 , CAMPUS MAIL SERVICE (All-University Policy) 1. By action of the MSU Board of Trustees and the JJnited States Postal Service Private Express Statutes, Campus Mail Service is limited to the qistribution of official uni versity communications and the collection of mail for off-campus processing. (Code of Federal Regulatiens, 39CFR310.3) 2. Examples of communication tha.t will be handled are: Notices of faculty m'eetings or 6ther University depart ment sponsored affairs or programs, communications from one department of the University to another, and memorandums from one individual to another when · pertaining to current University business. Those that carui.ot be distributed ~~ requests for contributions (except Community Charitable Campaign), sales or col lections by campus organizations or individuals, church announcements, club announcements, notices of political or organizational meetings except meeting of learned and professional societies. I , ,.......~Board of Trustees -May, 1965 (NOTE: Student organizati098'having questions regarding the Campus Mail Service s}{ould call the University Stores Manager at 355-1 ~00.) . / / CLOSING HOURS IN UNIVERSITY RESIDENCES (Student Group Regulation) CLOSING HOURS: a. All residence halls will be closed at the following hours: 12 midnight-7 a.m. seven days a week. Private Express Statues (Vol. 39 Federal RegiSter) pp. 33211-13. Sect. 31 O.J(b) does not permit the Campus Mail Sel'Vices to receive and/or carry letters (.J) which do not relate to the current business of University, e:g., personal letters pf the University's officers and employees, (2) exchanged between non-Uni;'ersity agencies, or (3) exchanged between students. / 74 SPARTAN LIFE-2011 ARRIVAL AND ABSENCES a. Registration Week Students are required to check in, in person, upon arriv ing at their designated residence hall during registration week. b. Absences All students are encouraged to inform their Mentor (Resident Assistant) of prolonged absences of more than 24 hours so they may be reached in case of an emer gency. -Residence Halls Associations -Associated Students of Michigan State University '-Vice President for Student Affairs and Services -February 7, 1973 (See also: General Student Regulation 4.00.) ~... . SECURITY PROCEDURES: a. Campus Living Services and Residence Life Residence ·, ,.::Halls Association, and Vice President for S~dent -- Affairs and Services personnel shall establish guideiines for security in residence halls in accordance with this policy. b. Each residence,h~l shall estl!.blish internal security , prrnfedures conS1'Stent with the guidelines of 2.a. above, . wl)ichJe~ect unique differences in. the need~ and desires 9f!he residents of each hall, and differences in the 1VJ.fysical design and construction of each hall. -Residence Halls Associations -Associated Students of Michigan State University . -Vice President for Student Affairs and Services -June 16, 1972 CODE OF TEACHING RESPONSIBILITY . Satisfaction of teaching responsibilities by instructional staff members (herein referred to as instructors) is essential to the successful functioning of a university. This Univer sity conceives these responsibilities to be so important that performance by instructo~s in me((ting the provisions of this Code shi:i.11 be taken into consideration in determining sal ary increases, tenure, and promotion. 1. Course content: Instructors shall be responsible for ensuring that the content of the courses they teach is consistent with the course descriptions approved by the University Committee on Curriculum and the Academic Council. Instructors shall direct class activities toward the fulfillment of course objectives and shall evaluate student performance in a manner consistent with these objectives. , 2. Course syllabi: Instructors shall be responsible for dis tributing a course syllabus (either in print or electronic form) at the beginning of the semester. The syllabus . shall minimally include: (a) instructional objectives; (b) instructor contact information and office hours; ( c) grading criteria and methods used to determine final course grades; ( d) date of the final examination and tentative dates of required assignments, quizzes, and tests, if appli cable; (e) attendance policy, if different from the University attendance policy and especially when that atten dance policy affects student grades; and (f) required and rec.omrnended course: materials to be purchased, including textbooks and supplies. 3. Student Assessment and Final Grades: Instructors shall be responsible for informing students, in a timely manner so as to enhance learning, of the grading criteria and methods used to determine grades on individual assignments. Instructors shall be responsible for assess ing a student's performance based on announced criteria and on standards of academic achievement. Instructors ·shall submit final course grades in accordance with University deadlines. 4. Testing Documents: Instructors shall be responsible for returning a students student answers to quizzes, tests, and examinations with such promptness to enhance the learning experience. Instructors shall retain final examination answers for at least one semester to allow students to review or to retrieve them. All testing ques tions (whether on quizzes, tests, or midsemester or final examinations) are an integral part of course materials, and the decision whether to allow students to retain . them is left to the discretion of the instructor. 5. Term Papers and Comparable Projects: Instructors shall be responsible for returning a students term papers and other comparable projects with sufficient prompt ness to enhance the learning experience. Term papers and other comparable projects are the property of stu dents who prepare them. Instructors shall retain such unclaimed course work for at least one semester to allow students to retrieve such work. Instructors have a right to retain a copy of student course work for their own files. 6. Class Meetings: Instructors shall be responsible for meeting their classes regularly and at scheduled times. To allow units to take appropriate action, instructors shall- notify their units if they are to be absent and have not made suitable arrangements regarding their classes. 7. Applicability of the Code of Teaching Responsibility to Student Assistants: Instructors of courses in which assistants are authorized to perform teaching, grading, or other instructional functions shall be responsible for acquainting such individuals with the provisions of this Code and for monitoring their compliance. 8. Instructor Accessibility to Students: Instructors shall be responsible for being ~ccessible to students outside of class time and therefore shall schedule and keep office hours for student conferences. Office hours should be scheduled at times convenient to both stu dents and instructors with the ·additional option of mutu ally convenient prearranged appointments for students whose schedules conflict with announced office hours. Each teaching unit shall determine the minimum num ber of office hours for instructors in that unit. Instructors who serve as academic advisors also shall be respon- . I ·I I I Student Handbook and Resource Guide 75 sible for maintaining appropriate office hours before and during enrollment period's. In addition to office hours, instructor accessibility through email and other means is encouraged. 9. Commercialization of Course Notes and Materials: The University prohibits students from commercializing their notes of lectures and University-provided class materials without the written consent of the instructor. Instructors may allow coillmercialization by including permission in the course syllabus or other written state ment distributed to all students in the class. HEARING PROCEDURES 1. Students may register complaints regarding an instruc tor's. failure to comply with the provisions of the Code of Teaching Responsibility_ directly with ihat instruc~or. 2. Students may also ta,ke complaints directly to teaching units' chief administrators or their designates.* If those persons are unable to resolve .matters to the student's . satisfaction, the student must submit' a written, signed statement to the chair of the hearing board of the depart ment/school within which the violation is alleged to have occurred (see AFR Article 7 III. A and B). A copy of any complaint transmitted shall be sent to the instruc tor. A written report of the action or recommendation of such groups will be forwarded to the student and to the instructor, normally within ten working 'days of the receipt of the complaint. 3. Students wishing to appeal a teaching unit action or recommendation may do so as outlined in Academic Fr,eedom for Students at Michigan State University, Graduate Student Rights and Responsibilities, or Medical Student Rights and Responsibilities. *Such complaints must normally be initiated no later than the middle bf the semester following the one wherein alleged violations occurred. Exceptions shall be made in cases where the involved instructor or student is ~sent from the University during the semester following the one wherein alleged violations occurred. History of Approval Original Document: ...:......Academic Council, November 4, 1969 . -Academic Senate, November 19, 196? Revisions -Academic Council, May 19, 1976 -:-Academic Council, February 27, 1996 -Aca~emic Council, April 19, 2005 -Board of Trustees, February 12, 2010, Effective August 16, 2011 CONFLICT OF INTEREST IN EDUCATIONAL RESPONSIBILITIES RESULTING FROM CONsENSUAL AMOROUS .OR SEXUAL RELATIONSHIPSl ,2 -- (AH-University Policy) (Policy #04-17-05) An amorous or sexual relationship between a student and a faculty member, a graduate teaching assistant or another University employee who has educational responsibility for that student may impair or undermine the ongoing trust needed for effective teaching, learning and professional development. Because of the faculty member, graduate assistant or other employee's authority or powy over the student, inherently conflicting interests and perceptions of unfair advantage arise when a faculty member, graduate teaching assistan(or other employee assumes or maintains educational responsibility for a student with whom the fac ulty member, graduate teaching assistant or other emplOyee has engaged in amorous or se~ual relations . - It is, therefore, the policy of Michigan State University that each faculty member, graduate teachjng assistant and other University employee who has educational responsibili- ties for students shall not assume or maintain educational responsibility for a student with whom the faculty member,. graduate teaching assistant or other employee has engaged in amorous or sexual relations, even if such relations were consensual. Whether such amorous or sexual relationships predate the assumption of educational responsibility for the student, or arise out of the educatiq_nal relationship, the fac ulty member, graduate teaching assistant or other employee shall immediately disclose the amorous or sexual relation ship to the relevant unit administrator, who shall promptly arrange other oversight for the student. In unu,sual circumstances, the achievement of the affected student's academic requirtments may necessitate continued oversight of the affected student by the faculty member, graduate teaching assistant or other University employee who has engaged in amorous or sexual relations with that student. In such circumstances the unit administrator shall, therefore, have authority, after consulting the affected s'tudent, to permit the continued oversight'Oi the affected · student by the faculty member, graduate teaching assistant or other University employee, provided that the faculty member, graduate teaching~istant or other University employee shall not grade or otherwise evaluate, or partici yate in the grading or other evaluation of, the work of the / affected student, and that the alternative arrangements for / grading or evaluating the affected student's work treat the ~ student comparably to other students. ~ -Academic Council -April 23, 1996 -Board of Trustees -November 8, 1996 / The Board of Trustees approved this poficy statement on November 8, 1996. The Board of Trustees adopted a subsequent motion which emphasized the view of the Board that consensual amorous or sexual relations between faculty and students are discouraged. 2 Other relevant policies include ''$upervision of Academic Work by Relatives" and "Conflict of Interest in Employment". 76 ,.; SPARTAN LIFE-2011 DISORDERLYASSEMBLAGES OR CONDUCT (Ordinance 15.00) .01 No person shall, without authorization, assemble together anywhere on the campus for the purpose of creating any excessive noise or disturbance, riot, raid, or disruption, or assemble in a manner which obstructs the free movement of persons about the campus or the free and normal use of University buildings and facili: ties, or pre.vents or obstructs the normal operations of the University. .02 No person shall disrupt the normal operation of any properly authorized class, laboratory, seminar, exami nation, field trip or other educational activity of the University. .03 No person shall disrupt the normal use of any campus baiJ.ding .or_ilrea which has been assigned or scheduled ·by appropriate means for educational or extracurricu- , ~~· lar activities. Included within, but not limited to the foregoing, is the use of appropriate buildings or areas for dramatic or musical presentations, lectures, athletic events, military exercises, orientation meetings, reg istration, commencement cei;.emonies, and placement activities. j,':- - · r • .04 !ji> p~rson sha!l use public address equipment, buU lfoms, or other methods of sound amplification any t where upon the campus except through written p~rmit •' by the Secretary of the Board of Trustees. ·.05 No person shall disrupt the normal activity or molest the property of any person, firm or agency while that person, firm or agency is carrying out service, activity or agreement for or with the University. · · .06 No unauthorized person shall enter upon the playing area of any athletic contest or exhibition while said contest or exhibition is in progress. .07 No person shall project or drop any object which could cause injury, damage or interference in the spectator or playing area during any athletic contest or exhibition. .08 No person shall enter or attempt to enter into any dance or social, athletic, theatrical or other public event with out a ticket of admission to such event when such tick ets are· required, or enter or attempt to enter contrary to any established rules or qualifications for eligibility for attendance at such events as provided by the sponsors. No person ineligible-to attend such events shall loiter about the premises where such an event is being held. .09 No person shall enter any steam tunnel, mechanical , room or boiler room unless required to do so in the proper performance of assigned University duties. .10 No person shall make, or continue, cause Of permit to be made, orally or by use of any device, any unneces sary noise disturbance. Noncommercial public speaking and public assembly activities conducted on any public. space or public right of way shall be exempt from this section, except as otherwise provided herein. .11 No person shall urinate or defecate in any public place or upon any public or private property, except-in a sanitary facility intended for such activities. The following acts, and the causing thereof, are hereby declared to be violations of this section: Sound Production and Reproduction System. The playing, using or operating, or permitting the playing, using or operating, of any televi sion or radio receiving set, musical instrument, or other machine or device for producing, reproducing or amplify ing sound, in such a manner as to create a noise distur bance, or at any time with a louder volume than is reason ably necessary for convenient hearing for the person(s) present in the room, vehicle or other place in which such instrument, machine, set or device ·is operated and who are voluntary listeners thereto. The 'operation of any such tele vision or radio receiving set, instrument, machine or device between 11:00 p.m. and 7:00 a.m. of the following day.in such a manner as to be plainly audible at a distance of sev enty-five feet from the building, structure, vehicle or other place in which it is located shall be prima facie evidence of a violation of this section. This subsection shall not apply to noncommercial speech. -Board of Trustees - , -Enacted: September 15, 1964 -Amended: April 20, 1973 December 10, 1994 February 10, 2005 (See also: Student Disorderly Conduct Policy, MSU Policy #: 06-11-01) DISTRIBUTION OF LITERATURE The right of students to express opinions and communicate ideas in writing is viewed by the University as fundamen tal, subject to regulatio~ only with regard to the manner of distribution, and the identification of the author. For this reason, the over-riding principles governing student pub lications are contained in the document codifying student rights and responsibilities, Academic Freedom for Students at Michigan State University, specifically in Article 9, entitled "Independent and University-supported Student Publications." DISTRIBUTION OF MATERIAL IN RESIDENCE- HALLS (Student Group Regulation) 1. Mailbox distribution Material may be placed in University residence hall mailboxes provided it qualifies as one of the following: a. U.S. maiJ.l b. Campus mail with student's name and room number. c. Material from complex directors, Campus Living Services and Residence Life, residence hall manag ers, hall government or Residence Halls Association (RHA). U.S. postal regulations entitle incumbent U.S. senators and representatives to send first class mail to their constituents without full names and addresses. Accordingly, such mail delivered to residence halls will be distributed to residents' mail boxes. Student Handbook and Resource Guide 77 d. Registered student organizations, living unit organi zations, major governing groups and ASMSU, if the material carries the student's name and room number. RHA is excepted from this provision. e. Material presented to the desk receptionist if the material has the student's name and room number. (This is to be understood as communication between individuals, not mass distribution.) The above procedures are to protect all the occupants of the halls from mass distribution of material that is gener ally not of interest to the majority of the occupants; to pro tect the privacy of the individual; and to facilitate a method of circulation which is feasible and effective. 2. Free-will, pick-up distribution . , Mass distribution of material, on a free-will, pick-up basis,· may be accomplished in the University residence halls at the designated distribution center. Any University or student group or orgagizatiort. may distribute at this center, provided the name of the individual or individuals respon sible for the material appears.-0n the item to be distributed. If the organization or group is registered or has obtained a charter, the name of the organization shall appear on the material. This material may be removed after three days of exposure. . Any petitioning or leafleting within the halls which requires the use of hall space requires the permission of that hall government, and Campus Living Services and Residence Life director. Halls which have no'organized, functioning government refer jurisdiction to RHA, Guest Services Manager, and the Assistant Director of Campus Living Seniices and Residence Life. 3. Door-to-door distribution There shall be no door-to-door distribution of any nature. 4. Commercial distribution No ad~ertising fo/commercial and/or non-University interests shall be permitted; other than regular United ·· States mail fully addressed with the student's name and room number. 5. Bulletin boards / a. All notices and publicity for recognized and autho rized student organizations (registered student orga nizations, living unit organizations, major governing groups, and ASMSU) to be posted in residence halls shall be cleared through Campus Living Services and Residence Life, G-55 Wilson Hall. ,. b. All other notices or publicity shall be cleared by the complex director. A blanket approval may be issued by the Director of Campus Living Services and Resid~nce Life. c. No advertising for comm~rcial interests will be permit- · ted. µ. Size of notices and publicity shall not exceed 12 inches x 18 inches. e. Each individual residence hall shall have final authority to make exceptions in regard to its policy of bulletin board maintenance. 6. Violation of this policy / a. Any student in a University resi related to any course of study offered at Michigan State University, regard less of the form or format in which such question or answer may originally have been maintained.· .03 The unauthorized possession of any of the aforesaid examination documents shall be considered prima facie evidence of an attempfto violate the provisions of this section. -Board of Trustees -September 15, 1964 -Revised December 10, 1994 -Revised April 14, 1995 ---- FACILITIES AND ~RVICES, UNIVERSITY / . / l. ALL-UNIVERSITY POLICY FOR USE ' OF MICHIGAN STATE UNIVERSITY FACILITIES AND SERVICES Exclusive of Residence ~alls, Food Stores and Kellogg Center, by Students; and for Revenue-P'toducing ·Projects of Students (Student Group Regulation) a. Use of Facilities and Services 1) All qualified registered student organizations, living unit organizations, major governing groups, Council of Graduate Students (COGS), and Associated Students of Michigan State University (ASMSU) are to be allowed to use University facilities and servic- 78 SPARTAN LIFE-2011 es. These activities and their time, place, and manner must be scheduled according to University policies and procedures. The activity for which a facility is requested cannot physically conflict with other previ ously scheduled events or interfere with basic ongo ing facility requirements. 2) All events and meetings held on University property or in University facilities which are not "for mem bers only" shall be deemed public meetings open to the University community and any member of that community shall be admitted without discrimina tion as to race, creed, ethnic origin, age, political persuasion, martial status, disability status, sex, or sexual orientation. Meetings and events which are "for members only" must be so designated when facilities are requested. In addition, the organization must have a record of the individual members prior. .!QJeques!ing facilities and may invite only the pre determined membership to the meeting or event. . ,.,..3) ·security measures for public meetings shall be routinely cleared through and approved by the Department -of Police and Public Safety. Should security proced~es, as determined by the Department of Police and J>ublic Safety, result in rµore than r~ne security costs, the additional j:osts shall be assumed by the group spons.oring the I eveflt. In the event that the sponsormg group contests / _,the ruling of the Department of Police and Public ,(c Safety as requiring excessive precautions, the group may appeal the ruling under Article IV of Academic Freedom for Students at Michigan State University. ,;;;..;=- / . ' b. Revenue-Producing Projects 1) For the purposes of this policy, all activities involv ing the collection of money by student groups are defined as revenue-producing projects. Revenue producing projects include the selling of printed materials, political materials, student-produced goods, student-provided services, the selling of tick ets and/or charging admission to public activities or events, the soliciting of voluntary contributions, and the selling of other goods and services. 2) No revenue-producing event held on campus or in f University facilities 'may directly benefit financially the individual officers and/or members. Any excep . tions to this must be approved through the Student Affairs and Services Division. 3) Only registered sfudent organizations, living unit organizations, major governing groups, COGS, and ASMSU 'may conduct revenue-producing projects on campus. 4) Registered student organizations sponsoring revenue producing events on the campus or in University facilities must have a University financial account and all revenues and expenditures of the revenue producing event must go through this account unless the revenues are under $50 per day. The Un~versity, through the Student Affairs and Services Division, reserves the right to review and audit this account. 5) All revenue-producing projects must be registered with tne Student Affairs and Services Division except: a) Revenue-producing projects in which only the membership of the sponsoring registered student organization or living unit organization is solic ited. b) Sales of student and University publications. (This shall be in accordance with the guidelines established in Academic Freedom for Students at Michigan State University.) 6) The following guidelines are established and apply to all revenue-producing projects conducted on cam pus: a) The date, location, and a brief description of the revenue-producing project must accompany the registration which must be signed by the sponsor ing organization's advisor and presiding officer. These signatures will indicate the sponsoring organization's approval of said project. b) The sponsoring organization assumes all respon sibility for conducting a revenue-producing - project ih compliance with the ordinances, writ- , ten policies, and regulations of Michigan State University. c) The establisliment of booths and/or door-to-door solicitation for the purpose of selling literature, publications, goods and services, and tickets is prohibited in any classroom building. An excep tion to this shall be made for those events held in classroom buildings which require a ticket or admission charge for admittance or solicit a vol untary contribution. In these instanc$s, the sale of tickets or the collection of the admission charge, or the solicitation of the voluntary contribution may take place at the approximate time of the event and in the area of the classroom building designated for the event. d) The establishment of booths and/or tables for selling literature, publications, permitted goods and services, and tickets, and the solicitation of voluntary contributions is permitted in the main concourse of the MSU Union and in the !obby of the International Center. e) Revenue-producing projects conducted on campus; outside of campus buildings, may not interfere with the use of streets; sidewalks, and building entrances or classes, and other organized educa tional activities. f) Organizations may be required to pay a standard service charge only for any additional University services that might be required because of the revenue-producing project. There may also be a rental charge for the use of some facilities. The decision to assess such charges may not be based on the method of collection of revenues, the purpm;e of the reve~ue-producing project, or the nature and/or composition of the sponsoring group. -Associated Students of Michigan State University -Council of Graduate Students -University Committee on Student Affairs Student Handbook and Resource Guide 79 -Vice President for Student Affairs and Services -May 17, 1971, Revised June 6, 1986 2. USE OF SPACE IN RESIDENCE HALLS (Student Group Regulation) Residence halls at Michigan State University have been designed to include multipurpose space for academic, social, cultural, govemmenta~, and recreational programs. Residence hall space is primarily for the use and benefit· of those students who reside in residence halls during a regular academic semester (which is defined as the first day of hall opening through hall closing for that semester). For this reason, the recognized governing body of a hall or its authorized representatjve and hall director are responsible. for the granting of permission to use space in that hall. (The half director will assume all responsibility if a stu dent government does not exist in a given hall.) The Hall Director and governing body of the hall should not become simply a booking agent, but should recognize that through their responsibility for reserving' hall space they can provide hall residents with opportunities for an expanded range of experiences and involvement. This responsibility includes both educational and financial considerations which extend beyond the mechanics of booking rooms. Furthermore, this responsibility must include a concern for the safety and security of the residents and the hall. a. General Guidelines for Space Use ... 1) Initial contact for the approval and booking process for use bf classrooms, kivas, lounges, conference rooms, dining rooms, and similar space, outside of regularly scheduled day and evening classes within a particular hall is initiated by contacting the Campus Living Services and Residence Life Booking Manag~r. In this illitial contact the steps in the-approval and booking process specific to the par- ticular hall will be explained. . 2) The hall student government and hall director shall develop and have available copies of its speyific policy for use of space within that particular hall. It shall include: a) procedures for obtaining approval and registration for use of space. b) the means and procedures for covering labor, set up and clean-up costs; the method of financing; the collection of deposits, if applicable; and the , assessment of damage charges to the person and/ or the group making the booking. c) a list•of groups that have automatic approval to book sp·ecific facilitie,S for meetings through the booking office for the purpose of making book ing regularly scheduled meetings more expedient. These groups could include academic groups located within the hall, residential colleges within the hall, hall governments, advisory staff, man- ' agement and possibly other groups as appropri ate. d) a list of the facilities in the hall wfuch are avail able and any limitations on the use of each facility which are appropriate including fire safety limita tions. / 80 e) a list of the specific groups in a given hall that qualify as "within-hall groups" as defined in Sgction 2.b. f) a statement about "other groups" ilS defined in Section 2.b. of this policy. This statement will allow for an individual l:iatl to restrict its space based on such, considerations as the size of the group, alcohol use, and the nature of the activity. g) a statement which indicates the closing hour~ for events. All events or activities held within the living area are expected to end at hall clos ing-12:00 midnight, Sunday through Thursday and 1 :00 a.m., Saturday and Sunday mornings. However, halls may identify specific facilities outside the living area which could be11sed for events continuing past closing. Such events may be planned only by "within-hall groups." The facilities for such events must be in locations which result in no disturbance to residents in the living areas. If such facilities can be identified in a given hall and agreed upon by hall govern ment and the hall director, a proposal for such an after-hours policy should be forwarded for examic , nation and approval by the Assistant Director and Associate Director. Such a proposal should also contain explicit expectations for the way in which the hall escort policy will be maintained during such events without excessively overbur dening the night receptionist. It would include, furthermore, a stipulation that such events will end promptly at the agreed upon closing time at the initiative of the residents planning the event and without the need for intervention by advisory staff. Subsequent to approval of such a policy, only the hall director, the Campus Living Services and Residence Life Booking Manager, and hall governrHtnt will need to give approval for a given event. h) procedures to be taken against a group which vio lated agreements or policies governing the use of ... residence hall space. i) other, as may be appropriate to each individual hall. ,,-·· ..,- 3) ermission Any new student prior to moving into residence halls may apply for an exception to the housing requirements. Information on the special permission procedure and criteria for exceptions can be obtained by contacting the Student Life Office, I 0 l Student Services. Applications will be considered by a committee appointed by the Vice President for Student Affairs and Services. The committee will have one representative from each of the following offices: Department of Student--Life, Campus Living Services and Residence Life, and-Associated Students of Michigan State University. A student may appeal the decision of the Clrmmittee to the Vice President for Student Affairs and Services. Off-campus living units that were recognized by the University as "supervised" housing units in the Spring of 1983 will' continue to be eligible to house students consistent with past practice. Specific conditions that will ensure this eligibility will be developed by the Vice President for Student Affairs and Services and in con sultation with appropriate off-campus living units. The residents of these units must be advised thatJhe unit is neither supervised by nor under the jurisdiction of the University anq that the University as_sumes no responsi bility for the program, the facility, or persons associated with the unit. · - Vice President for Student Affairs and Services - January 26, 1984; Amended 2006 IDENTIFICATION CARDS (Administrative Ruling) 1. Each student of Michigan State University is issued an ID card following initial enrollment. · 2. The ID card is the property of Michigan State University. 3. The falsification, alteration, or unauthorized transfer ence (loaning) of said ID cards or any other University records or documents may be a violation of General Student Regulation 5.00. 4. In case of violation of any rule or regulation of the More About Student ID Cards Library privileges, access to University buildings, facili ties and classrooms, and purchase of tickets and entry into athletic and entertainment events may require the posses sion and presentation of the ID card upon request. You are responsible for all use of your ID card whether autho rized or unauthorized. Do not loan your ID card or leave it where it might be used. by an unauthorized person If you lose your card; contact the ID Office (355-4500). Replacements may be obtained in 170 International . Center. Pictured ID as required. Replacement fees will be billed to your student account. Replacement costs are: $20 for lost card No charge for exchange of damaged, defaced, or elec tronically unreadable card. · There is no cost for exchange of an electronically unread able card which is not visibly damaged. Spouses of registered students may obtain IDs entitling them to certain privileges. The student and spouse must appear in person in 170 International Center and present the student's MSU ID card. and proof of marriage. There is no charge. The sophomore student (28- 55 credits accumulated) requirement may be waived by administrative action on a yearly basis. 88 SPARTAN LIFE-2011 University or of any local, state, or federal ordinances or laws, students shall, upon demand, surrender said ID c~rds to the appropriate University authorities charged with the conduct of student affairs or to a member of the Department of Police and Public Safety. -Vice President for Student Affai,rs and Services (See also: General Student Regulation 5.07.) INSURANCE (Administrative Ruling) All intemationa~ 'students are required by the University to pur~has~ an acc1de~t and health insurance policy during reg1~trat10n, unless msurance that equals or exceeds that obtamed thro~gh the University is provided by their gov ernment or pnvate sponsor. .. - -Office of the President -September 4, 1962 -Amended 1999 INTEGRITY OF SCHOLARSHIP AND GRADES The following statement of University policy addresses principles and procedures to be used in instances of aca demic dishonesty, violations of professional standards and falsification of academic or admission records, herein 'after referred to as .academic misconduct. [See General Student Regulation 1. 00, Protection of Scholarship and Grades.} 1. The principles of truth arid honesty are recognized as fundamental to a community of scholars. The University expects both instructors and students to honor these principles and, in so doing, to protect the validity of University education .and grades. Practices that maintain Jhe integrity of scholarship and grades include providing accurate information for academic and ad~ission reco~ds, adherence to unit-approved ~rofess1o~a~ standards and honor codes, and comple t10n of ongmal academic work by the student to whom it is assigned, without unauthorized aid of any kind. To encourage adherence to the principles of truth and hon esty, instructors should exercise care in planning and supervising academic work. 2. If ari instructor alleges a student has committed an act of academic misconduct, the instructor is responsible for taking appropriate action. Depending on the instruc tor's judgment of a specific instance, the instructor may give the student a penalty grade. A penalty grade may be a reduced score or grade for the assignment or a reduced grade for the course. [For a definition of "penalty grade," see Academic Freedom Report (AFR) 11 and Graduate Students Rights and Responsibilities · (GSRR) 8.1.17.] 3. When an instructor gives an undergraduate or gradu ate student a penalty grade for academic misconduct the instructor must provide a written description of the details of the academic misconduct to the student and to the student's academic dean. The student's academic dean will add the written description to the student's academic record, where it will remain, unless the stu- dent successfully grieves the allegation. 4. In notifying the student's academic dean of the stu dent's act of academic misconduct, the instructor may request the student's academic dean to initiate an aca demic disciplinary hearing to impose sanctions in addi tion to, or other than, a penalty grade. 5. When in the judgment of the student's academic dean ~ sanction in addition to, or other than, a penalty grad~ 1s warranted (e.g., dismissal from a unit or program), the dean may call for an academic disciplinary hear ing. In calling for an academic disciplinary hearing the student's academic dean may act independently or in response to a reque,st by the instructor. [See AFR 7.V, GSRR 5.5.] 6. An undergraduate student accused of academic mis conquct may request an ·academic grievance hearing to contest a penalty grade based on a charge of academic misc?nduct before the University Academic Integrity Heanng Board. A graduate student accused of academic misconduct may request an academic grievance hearing to contest the allegation before the appropriate hearing board of the department, school, or college in which the alleged academic misconduct occurred. In cases involv ing academic misconduct, no student may be dismissed from a program of study without an academic disciplin ary hearing. 7. On the first offense of academic misconduct, the stu dent must attend an educational program on academic integrity and academic misconduct provided by the Associate Provost fOr Undergraduate Education and Dean of Undergraduate Studies for undergraduate stu dents and the Dean of The Graduate School for, gradu ate students. 8. In cases involving undergraduate students in which the student's academic dean, or designee; calls for an academic disciplinary hearing, the student's academic dean will refer the case to the Associate Provost for Undergraduate Education. The Associate Provost will notify the student in writing of the call for a disciplin- . ary he~ring and will invite the student to a meeting to determme the appropriate judiciary for the hearing. [See AFR 7V.D., E.] 9. In cases involving graduate students in which the student's academic dean, or designee, calls for an aca demic disciplinary hearing, the student's academic dean will refer the case to the Dean of The Graduate School. ' The Dean of The Graduate School will notify the stu d~nt _in ~iting of the call for a disciplinary hearing and w1ll mv1te the student to a meeting to determine the appropriate judiciary for the hearing. At this meeting, the student will be asked to select either an administra- . tive disciplinary hearing conducted by the Dean of The Graduate School or a disciplinary hearing conducted by the college hearing board within the student'~ college. In cases of ambiguous jurisdiction involving graduate students, the Dean of The Graduate School will select the appropriate judiciary. [See GSRR 5.5.2. and 5.5.4.] 10. Either party may appeal a decision of an administrative disciplinary hearing or a disciplinary hearing board to the appropriate appellate board. [See AFR 6.IV.A, 7.VII Student Handbook and Resource Guide 89 and GSRR 5.5.5.] (See also: Graduate Student Rights and Responsibilities, Article 5; or Medical Student Rights and Responsibilities, Article 5.) - Academic Council -Academi~ Senate -November 18, 1969, Revised July, 1990 -Editorial revisions as printed in Academic Programs 2000 -Revised February 24, 2009 - Board of Tmstees -February 12, 2010, Effective August 16, 2011 LIBRARY POLICY (Administrative Ruling) The library loan policy is availa]Jle at www.lib.msu.edu/circ· (See also: General Student Regulation 4.00 and 5.00.) / MOTOR VEHICLES All vehicles, including mopeds, motorcycles and bicy cles, operated or parked on MSU property by a MSU student must be registered with the MSU Parking Office and bear a current and valid permit. All students, except those with fewer than 20 MSU accept ed credits and first-year agriculture technology students residing in residence halls are eligible to register a vehicle on campus. An exception may be made after a special parking application and requested information has been submitted, reviewed by the Parking Office, and approval · granted. Undergraduate and graduate students (including graduate assistants) \:ommuting-from off-campus (commuters) or residing in residence halls or University Apartments, need - to register pn-line via the website: www.police.msu.edu. . Parking information may be found under "Parking". Those not mentioned above or who have questions regarding on-line registration may contact the Parking Office at 51 7- 355-8440 to inquire about obtaining a parking permit. If eligible to register at the Parking Office, the following must be presented: 1. Current state-issued vehicle registration 2. MSU Student ID (Spartan Card) 3. Proof of credits MSU has finalized 4. Lease agreement (only for Spartan Village or University Village residents) 5. Payment for the permit (cash, check or money order made out to Michigan State University, or VISA, MC, DISC and AMEX are accepted). Illegally parked vehicles are subject to violations and may b!! towed. In accordance with state law, the registered ; owner will be held responsible for the fines incurred. The student registering a vehicle shall be responsible for its operation. All parking violations must be paid or appealed within seven (7) days from the date of issuance. A FINE MAY BE PAID: 1. Via our on-line payµi.ent system (VISA, MC, DISC, AMEX or automated checking accepted). Go to www.police.msu.edu to access. ' 2. Via mail (check or money order payahle to Michigan State University) 3. In the drop box at the Police Building lobby open- 24 hours/7 days 4. At the Parking Office during business hours If a fine is not paid within seven (7) days after issuance, a late fee shall be added to the fine . In addition, failure to pay violations could result in additional fees, a hold being placed with the Registrar 's Office, a warrant issued for ' the registered owner's arrest (if the ticket is transferred to 54-B District Court) and/or impoundment of the vehicle at which time unpaid violations, the impoundment fee and storage fees must be cleared to release the vehicte. Ai>EALS MAY BE INITIATED: 1. Via our website: www.police.msu. edu 2. Via mail- 3. Via phone (set· verbal appeal appointment) letter , Visitors (non-MSU student) to students should secure a visitor pass. A residence hall visitor pass may be purchased at the residence hall reception desk or at the Parking Office. General parking and driving information may be found in the Student Parking and Driving Regulation, go to www. police.msu.edu. Detailed parking and driving information may be found at the Michigan State University ordinance website: www.trustees.msu.edu/ordinances. htm. OFFICER ELIGIBILITY-STUDENT ORGANIZATIONS As stated in the Student Organization Registration Policy only students registered at Michigan State University may hold an office in a registered student organization . Honoraries and professional organizations may request that this requirement be waived, so that Michigan State University faculty and staff may hold office in these organizations. Other than these provisions, the University does not stipulate any eligibility requirements for students holding an office. Each registered student organization and each living unit organization is encouraged to develop the eligibility requirements for its officers. OUTSIDE SPEAKERS SPONSORED BY REGISTERED STUDENT ORGANIZATIONS • I. Preamble • II. Policy • III. Procedures • IV. Other Policie V. Questioljls/Complaints • VI. History I. PREAMBLE Michigan State University is committed to the princi- 90 SPARTAN LIFE- 2011 ples of free speech and free expression embodied in the 1st Amendment to the Constitution of the United States. Freedom of speech is central to academic freedom and the related notion that a university should be an open marketplace for the exchange of ideas. The University also has a longstanding commitment to the principles of freedom of inquiry and freedom of dissent. These freedoms are vital to a robust intellectual exchange and the pursuit of knowledge. Different and competing views expressed as part of this exchange may cause discomfort or even offend members of the campus community. The. University does not impose restraints on speech for these reasons, including the speech of outside speakers. The University will respond to situations involving disruption of University activi ties, violence, or other illegal activity, which results from the remarks of outside speakers and to comments . or actions by outside speakers which are themselves illegal. II. POLICY Registered student organizations may sponsor a group or individual to speak on campus, subject to the follow ing provisions: A. A student organization which has been properly reg istered under University policies must sponsor the speaker. B. Public announcements concerning the speaker must contain statements that clearly and accurately iden tify the speaker, the sponsoring organization, the subject of the speech, and whether admission to the event at which the speech will occur is restricted to members of the organization or open to the University community or the general pul5lic. C. During the speech, the speaker must not violate any law (including any University ordinance) or incite the audience to t.ake action which is illegal. D. Adequate time must be provided for questions and answers at the conclusion of the speaker's remarks for all events open to the University community or the general public. E. The University reserves the right to regulate the time, place, and manner of any speech sponsored by .a registered student organization under this ·· Policy to prevent interference with other University activities and to ensure that the event compiles with applicable safety and security requirements, such as occupancy limitations and maintaining access to or egress from buildings in the event of fire or another emergency. It is the responsibility of the sponsoring organization to inform its speaker of these provisions. shall develop procedures consistent with this Policy for registered student organizations to sponsor outside speakers .. IV. OTHER POLICIES Events under this Policy are subject to other University policies, including, without being limited to, Ordinance 15. 00 Disorderly Assemblages or Conduct I and the All-University Policy for Use of Michigan State University Facilities and Services. V. QUESTIONS/COMPLAINTS Questions regarding this Policy should be directed to the Vice President for Student Affairs and Services. Complaints alleging that a registered student organi zation haii_ violated this Policy should be filed pursu ant to the Registered Student Organizations student group regulation · or the Academic Freedom Report for Students2. A registered student organization found to be in violation of this Policy is subject to the possible ·sanctions outlined in those documents. Complaints alleging that a speaker has violated this Policy should be filed with the Vice President for Student Affairs and Services. An outside speaker who violates this Policy may be restricted from speaking at future events on campus. Complaints of unlawful activity should be filed with the MSU Police Department. · VI.HISTORY This Policy was approved by the Board of Trustees on December 14, 1962 and revised on June 19, 2009. PARADES, PROCESSIONS, AND SOUND TRUCKS " (Ordinance 39.00) .01 No funeral, procession, or parade, excepting the forces J of the United States Armed Services, the military forces of this State and the forces of the police and fire department shall occupy, march or proceed along any street or roadway except in accordance with a per mit and such other regulations as are set forth herein which may apply. No sound truck or other vehicle equipped with amplifier or loudspeaker may be used unless written authorization is obtained. as indicated in (Oi:dinance) Section 2.03 (from the Secretary of the Board of Trustees). (NOTE: See Public Address Equipment for information regarding this authoriza tion.) -Board of Trustees -April 14, 1995 III. PROCEDURES The Vice President for Student Affairs and Services Permits to conduct parades or processions ·are obtained by individual registered students and .registered student orga nizations according to the following all-University policy: The MSU Police Department follows its Dissent and Disruption protocol when responding to disruptions at campus events involving outside speakers. 2 Complaints involving outside speakers sponsored by individuals or groups other than registered student organizations are processed by the unit administrator that has oversight for the sponsoring individual/organization. Student Handbook and Resource Guide 91 a. Permission to conduct parades and processions must be secured in the following order: 1) presi dent of ASMSU; 2) Department of Student Life; 3) Department of Police and Public Safety. (Forms for this permission can be· obtained in the Student Life Office, IO 1 Student Services.) b. If any portion of the route involves travel on an East Lansing street, permission must also be secured frqm the East Lansing Police Department. c. The person applying for the permission to conduct a parade or procession will be held responsible for proper conduct of those persons participating in the event. d. There shall be no more than 12 vehicles in the pro cession and they shall not stop along the route except as necessary to comply with traffic laws. Drivers of the vehicles will be held responsible for compliance with the current motor vehicle regulations and traffic / ordinances. e. Noise-making equipment shall be operated only when the parade or procession is moving. · f. Parades and processions may be held on weekdays only between 5:30 p.m. and 6:30 p.m. I PLANT MATERIALS (Ordinance 24.00) . .01 No person shaH break or cut branches or flowers or fruit, or otherwise damage or mutilate any tree, shrub, herbaceous plant, or flower upon property governed by the Board of Trustees, or remove from the same any. identification tag or sign. .02 Plant samples for teaching and research may be collect ed fro~ UniversitY property in Ingham County with a permit issued by the Secretary of the Board of Trustees or his or.her designee. (See also: General Student Regulqtion 4.00.) -Board of Trustees - September 15, 1964 -Revised December 10, 1994 -;--Revised April 14, 1995 PUBLIC ADDRESS EQUIPMENT 1. Mobile Sound Units - Sound Trucks As stated in Ordinance 39.00, written authorization from the Office of the Secretary of the Board of Trustees, 450.Administration Building; must be obtained before a sound truck or other vehicle equipped with ampli- fier or loudspeaker may be used on the Michigan State ·University campus. An Activity Planning Form should be obtained from the Student Life Center, 101 Student Services, before contacting the Office of the Secretary of the Board of Trustees for written authorization. The followi~g mies govern the use of sound trucks and/or mobile sound units. a. The sound equipment may be used on campus only between 5:30 p.m. and 6:30 p.m. (Depending OJ) the location of the equipment and the event, excep- tions to this time limit may be recommended by the Department of Student Life.) b. Permission must be obtained from tlie"'East Lansing authorities if the equipment is used in -"East i:--ansing proper. 2. Public Address Equipment University ordinance 15.04 states the following: ... No person shall use public address equipment, bull horns, or other methods of sound amplification any where upon the campus except through written permit by the Secretary of the Board of Trustees. The following guidelines govern the implementation of this ordinance. Guidelines for Use of Public Address Equipment (Administrative Ruling - Applicable to University employees as well as students) a. Students 1) Under Ordinance 15, the use and location of public address equipment, including bullhorns or other methods of sound amplification, at outdoor events must be approved by the Office of the ,Secretary of the Board of Trustees. An Activity Planning Form, available in the Student Life Center, 101 Student Services, must be completed and signed by the Department of Student Life prior to seeking approval. 2) In general, approval for the use of public ad