1111111~· ...... ~~~'!~ JJ UJhB oPen an msuFcu account? Even if you already have a bank or credit union back home, having a local financial institution will make it easier to cash checks, have your MSU paycheck directly deposited, and pay your bills. We know you'll be busy studying, working, and socializing. MSUFCU has you covered with three (3) branch locations within walking distance, extended call center hours, and over 100 surcharge-FREE ATMs on and near campus! Check out Financial 4.0! It's a site for MSU students, by MSU students about your money. Visit www.msufcu.org/financial40 *MSUFCU does not charg e a fee fo r mobile banking, however check with your service prov id er about fees or connectivity charges associa ted w ith your mo bile service. PART III REGULATIONS Student Consumer Information ... .. . ......... . 52 Types of Rules and Regulations . ... .. .... . ... . . 55 General Student Regulations ... .. ... ... ... . ... 56 Residence Hall Bill of Rights and Regulations ·undergraduate and graduate ..... . .... . . .. . . . . . 58 University Apartments Community Bill of Rights and Responsibilities ... .. .. . ...... . ... 62 Alphabetical Listing of Student Group Regulations, Administrative Rulings, All- U niversity Policies, and Selected Ordinances . 63 INDEX . ..... . .. . ........ .. . . . .. .. .. ... . . ... 111 Letter from the Vice President for Student Affairs and Services .. . . . .. ...... . ... 2 Character & Goals of MSU · Core Values & Mission, Board of Trustees, Officers of the University . .... .. . 3 Student Affairs and Services · departments, directors, functions and services ...... 4 PART I INFORMATION AND SERVICES Academics · support, technology, adult/lifelong learning .. 8 Student Life · activities & organizations, career services & placement, employment, families , financial aid, food, governance, health services, housing, media, multicultural programs, religious activities, recreation & fitness , safety & security, transportation, veterans . 8 PART II RIGHTS AND RESPONSIBILITIES Legislative and Student Conduct Systems . .. ... 12 Academic Freedom for Students at MSU · basic rights and responsibilities ... . ... .. .. . ..... 15 Graduate Student Rights and Responsibilities . . 37 Medical Student Rights and Responsibilities (reference only) . . . . . . . ... ... ....... .. . ... .. . . 50 Any updates to the text of this publication are accessible at website: http://SpLife.studentlife. msu.edu 2012 Published by Department of Student Life Division of' Student Affairs and Services 556 E. Circle Drive Room 101 , 355-8286 Michigan State University Edited by Lisa Vanwelsenaers MSU is an affirmative-action, equal-opportunity institution / THE CHARACTER AND GOALS OF MSU At Michigan State University excellence is a continuing tradition. MSU is a research intensive, land-grant university where people matter. The University is dedicated to educating tomorrow's leaders and scholars. Innovative and hard working, MSU advances knowledge and transforms lives, extending learning to actively serve Michigan, the Nation and the international community. Our core values and mission remain guided by and grounded in our land-grant history. This is reflected in our ongoing commitment to: Lou Anna K. Simon President, Ex Officio OFFICERS OF THE UNIVERSITY Lou Anna K. Simon, President Kim Wilcox, Provost and Vice President for Academic Affairs Fred Poston, Vice President for Finance and Operations and Treasurer J. Ian Gray, Vice President for Research and Graduate Studies Bill Beekman, Secretary of the Board of Trustees and Executive Assistant to the President Robert Groves, Vice President for University Advancement Mark Burnham, Vice President for Governmental Affairs Robert A. Noto, General Counsel and Vice President for Legal Affairs Denise Maybank, Interim Vice President for Student Affairs and Services Heather Swain, Vice President for Communications and Brand Strategy Paulette Granberry Russell, Senior Advisor to the President for Diversity and Director of the Office for Inclusion and lntercultural Initiatives • Quality: Dedicating ourselves to achieving excel lence in all of our endeavors-good enough for the proudest and recognized among the best • Inclusiveness: Providing opportunity for learners from all backgrounds-bringing their passion and talent to join a vibrant, intellectual community built on mutual respect-to experience and to multiply the benefits of the power of knowledge throughout their lives • Connectivity: Among one another, among academic enterprises, t,o society and to those we serve-locally, nationally, and globally For the complete University Mission Statement refer to president.msu.edu/mission! BOARD OF TRUSTEES Joel Ferguson, Chairperson Lansing Term ends January 1, 2013 Melanie Foster, Vice Chairperson East Lansing Term ends January 1, 2013 Dianne Byrum Onondaga Township Term ends January 1, 2017 Brian Breslin Williamston Township Term ends January 1, 2019 Mitch Lyons Rockford Term ends January 1, 2019 Faylene Owen East Lansing Term ends January 1, 2015 George Perles East Lansing Term ends January 1, 2015 Diann Woodard Brownstown Township Term ends January 1, 2017 Student Handbook and Resource Guide 3 VICE PRESIDENT FOR STUDENT AFFAIRS AND SERVICES Dr. Denise Maybank, Interim Vice President for Student Affairs and Services 556 E. Circle Drive Room 153, 355-7535 www.vps.msu.edu ASSISTANT VICE PRESIDENT FOR STRATEGIC INITIATIVES Mr. Kelley Bishop, Assistant Vice President for Student Affairs and Services 556 E. Circle Drive Room 155.., 884-1348 CAREER SERVICES Mr. Kelley Bishop, Assistant Vice President for Student / Affairs and Services ,, 556 E. Circle Drive Room 113 and 290 Spartan Way www.careernetwork.msu.edu, 355-9510 •Career Advising •Career Events •On Campus Interviews •Job Search Assistance •Student Jobs & Internships COUNSELING CENTER Dr. Jan Collins-Eaglin, Director 556 E. Circle Drive Room 207, 355-8270 www. counseling. msu. edu •Counseling Therapy (individual and group) •Consultation, Outreach, Preventive Education Workshops anti Seminars •Sexual Assault Crisis and Safety Education •Substance Abuse Assessment •Career Counseling •Multicultural Counseling •Testing •Training EDUCATIONAL AND SUPPORT SERVICES 556 E. Circle Drive Room 162, 353-6650 www.ess.msu.edu •Community Liaison •Family Resource Center •Microcomputer IN etwork Support GRADUATE STUDENT LIFE AND WELLNESS Dr. Matt Helm, Director 556 E. Circle Drive Rom 113, 884-1351 http:! /grad. vudat. msu. edu/wellness , •Comprehensive Graduate Student Life & Wellness Programming •Consultation, Outreach, Preventive/Wellness Education, Workshops •Graduate Student and Postdoctoral Trainee Career and Professional Development Counseling •Wellness Counseling and Resiliency Training for Graduate Students LESBIAN BISEXUAL GAY AND TRANSGENDER RESOURCE CENTER Ms. Deanna Hurlbert, Interim Director 556 E. Circle Drive Room 302, 353-9520 www. lbgtrc. msu. edu •Student Support Programs •Sexuality and Gender Education •Lounge, Art Gallery, and Library •Institutional and Curricular Consultation •Volunteer and Internship Opportunities MSU NEIGHBORHOODS Ms. Reggie Noto, Engagement Director-East Neighborhood 183 Hubbard Hall, 884-3501 www. neighborhoods. msu. edu •General Advising •Access to Neighborhood Resources •Referrals Ms. Kelly High McCord, Engagement Director-Brody Neighborhood 160 Brody Hall, 884-6670 www. neighborhoods. msu. edu •General Advising •Access to Neighborhood Resources •Referrals Mr. Terry Walsh, Engagement Director-South Neighborhood C130 Holden Hall, 884-6686 www. neighborhoods. msu. edu •General Advising •Access to Neighborhood Resources •Referrals OFFICE OF CULTURAL AND ACADEMIC TRANSITIONS Mr. Murray Edwards, Interim Director 556 E. Circle Drive Room 339, 353-7745 www.oresa.msu.edu •Council of Racial Ethnic Students Advising •Events and Conferences • Intercultural Aide Program •Maximizing Academic Growth in College (MAGIC) Student Transition Program RECREATIONAL SPORTS AND FITNESS SERVICES Dr. Richard McNeil, Director 393 Chestnut Road Room 201, 355-5250 www.recsports.msu.edu •Intramural Sports •Club Sports •Fitness Centers/Group Exercise •Informal Drop-In Recreation •Special Populations Programs 4 SPARTAN LIFE-2012 RESOURCE CENTER FOR PERSONS WITH DISABILITIES (Joint with Office of the Provost) Mr. Michael Hudson, Director 434 Farm Lane Room 120, 884-7273 TTY 355-1293 www.rcpd.msu.edu •Awareness and Training •Disability Services •Scholarship and Awards •Signature Programs SERVICE-LEARNING AND CIVIC ENGAGEMENT, CENTER FOR (Joint with Office of the Associate Provost, University Outreach and Engagement) Ms. Karen McKnight Casey, Director 556 E. Circle Drive Room 345, 353-4400 servlm@msu.edu www.servicelearning.msu.edu •Academic & Curricular Service-Leaming & Civic Engagement •Co-Curricular Voluntary Service •Student-Led, Issues-Focused, Community Engagement and Voluntary Action •Group Service Opportunities, including Alternative Breaks •Support to Faculty for Service-Leaming & Civic Engagement •Support to Student Groups in Implementing Service Projects •Sponsor, You Vote Voter Information Collaboration STUDENT LIFE Dr. Denise B. Maybank, Interim Vice President for Student Affairs and Services and Director of Student Life 556 E. Circle Drive Room 101, 355-8286 www.studentlife.msu.edu •Campus Life Orientation •Greek Affairs •Judicial Affairs •Leadership Development •Off-Campus Housing & Commuter Programs •SexualAssault and Relationship Violence Prevention Program •Student Affairs Records •Student Government Advising •Student Organizations & Activities Student Handbook and Resource Guide 5 ~- - I Activities Career Services Employment Financial Aid Food Governance at MSU Health Services Housing Personal Security Recreation Service for Community Groups Michigan State University has a wealth of programs and services designed to enhance the student experience at _ Michigan State University. Aside from meeting your every day needs as a student, it is also important that you take an opportunity to expand your horizons, explore different cultures and philosophies, develop new interests and skills, and prepare for active engagement in your community. Let this brochure serve as a reference guide for you to fu:id the resources you need on this remarkable journey. For a comprehensive list of all the information highlighted here, please Visit Spartan Life On-line at http.'/lriww.SpLife. studentlife.msu.edu/. , · ACADEMICS / Each college or major can assist students with academic matters such as enrollment, changes of major, class changes, academic advising, and withdrawal and readmis sion procedures. For a list of each college and their related academic and support units, please visit http://provost.msu. edu/units/. In addition, students have access to a number of campus wide academic programs and services. What fol lows is only a sampling, but will provide a general idea as to what is available. ACADEMIC SUPPORT Through The Learning Resources Center, The Office of Supportive Services, The Writing Center, The MSU Libraries, and The Testing Office, students' can improve study skills, writing skills, time management and research strategies, and prepare for standardized test ing. For a list of these and other services, please visit http://admissions.msu.edu/academics/support.asp. The University Ombudsperson provides assistance to students needing help to resolve complaints or conflicts with academic or non-academic matters. Visit https://www. msu. edu/unit/ombud/. ACADEMIC TECHNOLOGY SERVICES Through the Help Desk, 24-hour Distance Learning Service, Computer Laboratories, and the MSU Computer Store students can receive personal computing and MSU Angel course support, have repairs done, and obtain discounted prices on new technology and software. For more information, visit: http://ats.msu.edu/. ADULT/LIFELONG LEARNERS Those interested in taking courses for credit at the University who are not pursuing a University degree or a certificate granting program may apply for enrollment under the Lifelong Education status. For more information, or to apply online, visit: http://www.reg.msu.edu/RO!nfo/ EnrReg/LifelongEducation.asp. STUDENT LIFE MSU provides a comprehensive set of programs and services to support student learning outside the classroom as well. What follows is only a sampling, but will provide a general idea as to what is available. ACTIVITIES AND ORGANIZATIONS MSU has a number of student governing bodies and more than 660 registered student organizations including hon oraries, academic interest groups, sports clubs, professional, Greek-letter, international, racial/ethnic, religious, political, service and volunteer, public relations and media organiza tions .. Through such groups, MSU students can engage in community service, participate in various entertainment, · social, and cultural activities, and visit gardens, animal farms, museums, theaters, and even our very own planetarium. Want to know what, when, and where "it's" happening? Visit www. events.msu.edu and http://uabevents.com/. In addition, the Student Union offers shopping, dining, entertainment, banking and postal services, study space, and a host of meeting room facilities. To learn more about what is happening at the Union, visit the Union on-line at http:// www. hfs. msu. edu/union/. CAREER SERVICES AND PLACEMENT The Career Services Network will assist students in every stage of career development, including choosing a major, exploring career options, gaining work experience and con ducting a successful job search. For more information, visit http://careernetwork.msu.edu and www.myspartancareer. com. EMPLOYMENT Approximately 17,000 students are employed on campus each year in a wide range of positions, including clerical, technical, research assistance, project management and ser vice roles. These opportunities and more can be found at http :I /MySpartanCareer. msu. edu, http ://studentjobs. lib. msu.edu, www.breslincenter.com/arena/students.html, http :I /www.givingto.msu.edu/tmjobs/, www.police.msu.edu!studentjobs.asp. FAMILIES MSU coordinates information, resources and University ini tiatives to assist students with children and students manag ing the care of dependent elders through the Family Resource Center (FRC). For information about FRC programs and services call 432-3745 or visit their website at: www.frc.msu. edu. FINANCIAL AID Over 65 percent of MSU students receive financial aid, many from more than one source. Students seeking financial aid should file a Free Application for Federal Student Aid 8 SPARTAN LIFE-2012 (FAFSA) to apply for both need-based and non-need-based aid at MSU. This free form is available on the web at www. fafsa.ed.gov. For more information regarding scholarship assistance, short-term loans, visit www.finaid.msu.edu, or use the eFinaid link on Stulnfo at www.stuinfo.msu.edu. FOOD There are many places to eat on campus, including the res idence halls, the International Center, the MSU Union, and the Kellogg Center State Room, just to name a few. The Sparty's convenience stores, located across campus, offer a quick snack or meal. MSU students without a meal plan and in need of supplemental food and necessities may visit the MSU Food Bank as well. For more information on these and other options, visit http://eatatstate.msu.edu/ and type in the bolded key words above. GOVERNANCE The ultimate policy-making authority at MSU is the Board of Trustees, however, faculty, staff, and students, play a vital role in the governance process. Undergraduate students, graduate students, and various living groups (i.e., residence hall students) are represented in a variety of ways. Each orga nization provides a variety of programs and services designed to support students and student organizations. For a listing of student governing bodies, please see "Governance at MSU" in Spartan Life On-line athttp://www. vps.msu.edu/SpLife/ default.pd! and https:/ lwww.msu.edu/-acadgov/. HEALTH SERVICES Students have access to a variety of medical, dental, coun seling, psychological and health education services, most of which are free or offered at a very low cost. For more information on these services, visit www.olin.msu.edu, www. counseling.msu.edu, and www.psychology.msu.edu/clinic/. HOUSING A variety of on-campus living-learning environments are available for students, including campus residence halls and apartments. For more information visit http://www.liveon. msu.edu. For students who wish to live off-campus, options include Greek Letter Chapter Houses, Cooperative Living Units, Religious Living Units, and many area rental proper ties. For more information on off-campus housing related services, visit MSU Community Liaison, www.collegelifeel. msu.edu or the Department of Student Life at www. studentlife.msu.edu. The free MSU Off-Campus Housing Listing Service features multiple property listings and includes advanced search filters, a roommate finder, message boards, and educational resources. Visit http://offcampush ousing.msu.edu to start your search. MEDIA Did you know that MSU has its own student radio sta tion (WDBM "IMPACT 89FM" at 88.9 FM) and student run newspaper called The State News (www.statenews.com)? Students also operate an internet-only station called "The FIX" (www.the.fix.org). MULTICULTURAL PROGRAMS MSU has a rich heritage and tradition of embracing pluralism and diversity through nationally renowned multicultural pro grams and services. The University's holistic consideration includes gender, racial-ethnic minorities, international popu lations, disabilities, and sexual orientation. For more informa tion on the programs and services, please visit: http://www. ocat.msu.edu, http://www.oiss. msu.edu/, www.rcpd.msu.edu, www.lbgtrc.msu.edu, www.wrc.msu.edu, AND www.msu. edul-msuwomen. RELIGIOUS ACTIVITIES The many churches, synagogues and religious centers in the Greater Lansing Area serve students in a variety of faiths by providing opportunities for formal worship and informal fellowship activities. For more information on religious and faith-based connections in the community, visit http://www. msu. edu/-msuraa/. RECREATION & FITNESS MSU offers state of the art recreation and fitnes~ facilities for people of all ages and abilities. For those interested in rec reational and competitive activities, MSU offers more than 40 Sports Clubs and dozens of individual and team sports options, including but not limited to aerobics, basketball, bowling, downhill skiing, golf, ice skating, racquetball, swimming, and tennis. For more information, visit www. recsports. msu. edu! SAFETY & SECURITY MSU has its own police department which performs the duties of a similarly sized municipal department. Programs and services include Homeland Security and Planning, special events, parking enforcement, Community Team Policing, bicycle security, and personal safety pro grams. For information on these and other services, please visit: www.police.msu.edu. TRANSPORTATION The main campus consists of 2,000 acres of developed land, connected by 26 miles of roads and 100 miles of sidewalks. As a result, transportation is something that should be planned carefully. Faculty, staff and students have access to a variety of transportation services to sup port walkers, bicyclists, and those who prefer public and private transportation. For more information on the rights, responsibilities and services available with each option, please visit www.police.msu.eduandhttp ://www.cata.org. VETERANS United States veterans may be certified for benefits through the Veteran Certification Office, 150 Administration, 355- 5032, www.reg.msu.edu. Additional services for veterans and eligible dependents are offered through the Ingham County Veteran's Affairs Office, 5303 S. Cedar, Lansing, 887-4331. Student veterans are encouraged to visit Student Veterans of America at https:!!www.msu.edu/-msusva! New and returning undergraduate veterans with a military related disability who are Micl\igan residents and working on their first baccalaureate degree will qualify for an aid package that covers full costs without loans. Contact the Office of Financial Aid for additional information regard ing the MSU Disabled Veteran's Assistance Program http:// finaid. msu. edu/veterans. asp. Student Handbook and Resource Guide 9 . . . The process for the establishment and adjudication of regulations governing student conduct are set forth in Academic Freedom for Students at Michigan State University. Based on the principle of student involvement, there is both a specific legislative process and a compre hensive judicial system which governs undergraduate students. To the extent that interest motivates personal involvement, there continues to be broad avenues for s~­ dent participation in the governance process. • The Legislative System • The Student Conduct System What does a Campus Judicial System do? • Relationship of the Judicial System to Campus Governance • Other Hearing Bodies • The Anti-Discrimination Judicial Boarq (ADIB) • Graduate Judicial Structure • Employment Hearing or Grievance Procedures • Medical Student Judicial Structure THE LEGISLATIVE SYSTEM Michigan State University maintains three levels of regula tions applicable to student conduct, all of which require student approval. In addition, there are rulings established by administrative offices and policies and ordinances estab lished by the Board of Trustees. Information regarding the process through which the various regulations and policies are enacted is indicated below. General Student Regulations Student Group Regulations Living Group Regulations Administrative Rulings All-University Policies The above types of regulations, rulings, and policies are enacted in accordance with Article 5 of Academic Freedom for Students at Michigan State University. (See Part 2 of this book.) A brief description of each may also be found at the beginning of Part 3 of this book under "Types of Rules." References for further information include: a. Bylaws of the Board of Trustees, Articles IV, VI, and VIII b. Bylaws for Academic Governance, Articles 2, 4 and 5 c. ASMSU Constitution and Code of Operation d. COGS Constitution and Bylaws e. Major governing group constitutions f. Living unit constitutions MSU Ordinances-The Board of Trustees is granted authority by the constitution of the State of Michigan to legislate ordinances governing the conduct of all persons on University property. These ordinances are law, viola tions of which are misdemeanors and adjudicated through the courts. The legislative process need not involve any one except the Board of Trustees, although in practice the administration contributes its advice and relevant student faculty committees may also be consulted. References for further information: a. MSU Ordinances b. Bylaws of the Board of Trustees, Article XI Academic Regulation-Matters of academic policy, pro gram and degree requirements are available in the follow- mg sources: ,,.... __ a. MSU Catalog-Academic Programs- b. MSU Catalog-Description of Courses In addition to consulting these sources, students should contact the academic department of their major preference for specific program requirements. CONDUCT AND GRIEVANCE SYSTEMS Michigan State University has a number of hearing bodies which serve the interests of undergraduate and graduate stu dents by contributing to the protection of an environment for learning. Although specific procedures vary from one hearing body to another, all operate in a manner designed to assure due process. This overview focuses on the student conduct system established through the report on Academic Freedom for Students at Michigan State University (commonly referred to as the Academic Freedom Report or AFR). The Aca demic Freedom Report was adopted in 1967; was amended in 1971, 1977, 1983; and was completely revised in 1984 and 2010. WHAT DOES THE STUDENT CONDUCT SYSTEM DO? In addition to hearing alleged violations ofregulations governing student conduct, the MSU conduct system also protects student rights against infringement by other students, by faculty or administrators, by groups, or by the University itself. For example, the system provides for consideration of challenges to regulations or administra tive decisions alleged to be inconsistent with fundamental student rights outlined in the Academic Freedom Report. In addition, there is provision for considering allegations that legislative bodies or officers have acted inconsistently with their respective constitutions. It is through performance of these functions, as well as through consideration of alleged violations of regulations, that the conduct system seeks to maintain the delicate balance between maximum freedom and necessary order so fundamental to the protection of an environment for learning. RELATIONSHIP TO CAMPUS GOVERNANCE Legislation and adjudication are two separate functions of campus governance, although interdependent for their validity and effectiveness. Each needs the other for support and criticism. The grievance system is structured on the principle that legislative authority requires judicial respon sibility. Accordingly, there is provision for a hearing body to parallel each legislative body, depending upon it for provision of members and having corresponding jurisdic tion.All-student hearing bodies are established in general through the Academic Freedom Report, but may be defined more specifically in the constitution of the student govern ing bodies whose jurisdictions they share. 12 SPARTAN LIFE-2012 University. (Consult Medical Student Rights and Responsibilities or contact the Dean's office qf the appropriate medical college or the Graduate School.) OTHER HEARING BODIES Michigan State University has a number of hearing bodies which serve the interests of undergraduate and graduate stu dents by contributing to the protection of an environment for learning. Although specific procedures vary from one hearing body to another, all operate in a manner designed to assure due process. A. The Anti-Discrimination Judicial Board (ADJB) is composed of: three undergraduates and one graduate student; four faculty and specialists; four representa tives from the recognized bargaining units and the non-unionized support staff; and two representatives appointed by the President. ADJB has jurisdiction over violations of the MSU Anti-Discrimination Policy. It may hear complaints filed by students, faculty members, and staff. Parties involved in anti-discrimination proceedings may choose an advisor (counsel) from the faculty, staff or student body of the University. The ADJB may recommend the actions to be taken by the charged individual or organization to remedy a violation. Decisions of the Anti-Discrimination Judicial Board are sent as recommendations to the President of the University. (Consult the Anti-Discrimination Judicial Board Procedures or the ADJB Coordinator.) B. Graduate Judicial Structure. A completely sepa rate judicial structure is provided for adjudicating cases brought by and against graduate students in the areas of: 1) academic rights and responsibilities; 2) professional rights and duties of graduate assistants; 3) professional rights and duties of other graduate students. Judiciaries are provided for at the depart mental, college and University levels. Each judiciary is composed of an equal number of faculty and student members with a faculty member serving as chairperson. (Consult Graduate Student Rights and Responsibilities, the Council of Graduate Students, or the Graduate School.) C. Employment Hearing or Grievance Procedures include those for students, the faculty, the administrative-professional personnel, the union ized clerical-technical employees, and the union ized hourly employees. (Students consult the Student Employment Policy Manual or the Student Employment Office.) D. Medical Student Judicial Structure. A judicial structure is provided for adjudicating cases brought by and against medical students in the areas of: 1) academic rights and responsibilities; 2) professional behavior of medical students; and 3) professional rights and responsibilities of graduate assistants. Judiciaries are provided for at the departmental, college, and university levels. Each judiciary is composed of equal numbers of faculty and student members. In addition, medical students alleged to have violated General Student Regulations, student group regulations, living group regulations, or all University policies which apply to all students, may be referred to the appropriate judiciary as outlined in Academic Freedom for Students at Michigan State Student Handbook and Resource Guide 13 ''AFR'' ACADEMIC FREEDOM FOR STUDENTS IVERSITY AT MICHIGAN STATE This document provides the framework for stu- ARTICLE 1: Student Rights and Responsibilities dent rights and responsibilities at Michigan State ARTICLE 2: Academic Rights and Responsibilities University, including student conduct, academic pursuits, keeping of records, and publications. It describes procedures for formulating regulations governing student conduct and for providing due process in the adjudication of student disciplinary cases. This document also defines channels and procedures for student complaints and grievances. ARTICLE 3: Student Records ARTICLE4: Non-Academic Hearing Board Structures ARTICLE 5: Adjudication of Non-Academic Cases ARTICLE 6: Academic Hearing Board Structures ARTICLE 7: Adjudication of Academic Cases ARTICLE 8: Regulations, Policies, and Rulings ARTICLE 9: Independent and University Supported Student Publications ARTICLE 10: Office of the Ombudsperson ARTICLE 11: Definitions ARTICLE 12: Procedures for Amending and Revising This Document HISTORY OF APPROVAL' Student Handbook and Resource Guide 15 ACADEMIC FREEDOM FOR STUDENTS AT MICHIGAN STATE UNIVERSITY FOR EWARD The foreword is not a part of the document that follows. It supplies, however, a necessary perspective for interpreting the document. Student rights and responsibilities at Michigan State Uni versity must be understood against the social and historical background of the University itself. When, more than 150 years ago, the people of Michigan established this institutfon on the land-grant principle, they framed a new conception of the role of the university in American life. A land-grant university is a trusteeship of in tellect in the service of society. lt'gathers society's creative and critical powers and uses them to advance the common good and to solve fundamental problems. That is the special character that has caused the land-grant university to become one of the great transforming agencies of the American scene. When it honors its commission, it acts not for the sake of the academic community, but for the sake of society beyond the academy. All members of the academic community - trustees, administrators, faculty, staff and students - enact a trust of which society beyond the University is the proper beneficiary. The real significance of this document, as we believe, is not that students have acquired rights, but that they have explicitly been made1>arty to our social trust. The respon sibility which lies upon the trustees, the administration, and the faculty continues. They remain guardians of the University, charged with preserving in it the genius of scholarship and the conditions of inquiry which society has entrusted to their care. PREFACE This report, the Graduate Student Rights and Responsibilities document, and the Medical Students Rights and Responsibilities document contain guidelines to the rights and duties of students in matters of conduct, academic pursuits, the keeping of records, and publica tions. This report describes structures and procedures for the formulation of regulations ,governing student conduct, for the interpretation and amendment of the guidelines, for the adjudication of student disciplinary cases, and for channeling student complaints, grievances, or concerns to faculty, staff, and administrators for appropriate action. For the most part, these provisions simply make explicit what has been long understood and practiced at Michigan State University. This report identifies rights and duties of students and provides for students a carefully prescribed system of due process. The report does not contain a gen eral or abstract definition of academic freedom. Rather, the report is an operational definition with concrete application of the concept of academic freedom for students. ARTICLE 1 STUDENT RIGHTS AND RESPONSIBILITIES AT MICHIGAN STATE UNIVERSITY Michigan State University is a community of scholars whose members include its faculty, staff, students I, and administrators. The basic purposes of the University are the advancement, dissemination, and application of knowl edge. T}le most basic condition for the achievement of these purposes is freedom of expression and communica tion. Without this freedom, effective sifting and testing of ideas cease, and research, teaching, and learning are stifled. Knowledge is as broad and diverse as life itself, and the need for freedom is equally broad. Yet absolute freeqom in all aspects of life means anarchy, just as absolute order means tyranny. Both anarchy and tyranny are antithetical to the purposes and character of the University. Therefore, the University always must strive to strike that balance between maximum freedom and necessary order which best promotes its basic purposes by providing the environ ment most conducive to the many faceted activities of instruction, research, and service. Each right of an individual places a reciprocal duty upon others: the duty to permit the individual to exercise the right. The student, as a member of the academic commu nity, has both rights and duties. Within that community, the student's most essential right is the right to learn. The University has a duty to provide for the student those privi leges, opportunities, and protections which best promote the learning process in all its aspects. The student also has duties to other members of the academic community, the most important of which is to refrain from interference with those rights of others which are equally essential to the purposes and processes of the University. The University cherishes many values, modes of thought, and standards of behavior that are better taught by example and rewards than by the threat of penalties. Regulations governing the activities and conduct of student groups and individual students should not be comprehensive codes of desirable conduct; rather, they should be limited to the prescription of procedures for meeting the practical, routine necessities of a complex community and to the prohibition or limitation of acts which cannot be tolerated because they For the purposes of this document, an individual is considered a student from the time he or she attends his/her first class until gradu ation, recess, dismissal, suspension, or withdrawal from the University or until he/she fails to register for more than one consecutive term. 16 SPARTAN LIFE-2012 seriously interfere with the basic purposes, necessities, and processes of the academic community, or with rights es sential to other members of the community. The student is not only a member of the academic com munity, but a citizen of the larger society, who retains those rights, protections, and guarantees of fair treatment held by all citizens, and which the University may not deny. The enforcement of the student's duties to the larger society is, however, the responsibility of the legal and judicial authori ties duly established for that purpose. GUIDELINES To protect student rights and to facilitate the definition of student responsibilities at Michigan State University, the following guidelines shall apply to those stipulations and conditions by which student conduct is regulated, broadly referred to as "regulations" in the remainder of this Article. A. All regulations shall seek the best possible recon ciliation of the principles of maximum freedom and necessary order. B. There shall be no regulation unless there is a demonstrable need which is reasonably related to the basic purposes and necessities of the University as stipulated herein. C. To the maximum extent feasible, students shall participate in formulating and revising regulations governing student conduct. D. All regulations governing student conduct shall be made public in an appropriate manner. E. Every regulation shall be as brief, clear, and spe cific as possible. F. Wherever rights conflict, regulations shall, to the maximum extent feasible, permit reasonable scope for each-conflicting right by defining the circum stances of time, place, and means appropriate to its exercise. G. Regulations shall respect the free expression of ideas and shall encourage the competition of ideas from diverse perspectives. H. Procedures and penalties for the violation of regu lations shall be primarily designed for guidance or correction of behavior. I. Penalties shall be commensurate with the serious ness of the offense. Repeated violations may jus tify increasingly severe penalties. J. There shall be clearly defined channels and proce dures for the appeal and review of: 1. The finding of guilt in an alleged violation of a regulation. 2. The reasonableness, under the circumstances, of the penalty imposed for a specific violation. 3. The substance of a regulation or administrative decision which is alleged to be inconsistent with the guidelines in this document. 4. The fairness of the procedures followed in the adjudication. K. Students accused of violating a regulation or University policy shall have the right to appear before a duly constituted hearing board as provid ed in this document. No student shall be su~pended or dismissed from the University for disciplinary reasons, except through the procedures of this doc ument or the applicable sections of the Graduate Student Rights and Responsibilities document or the Medical Student Rights and Responsibilities document. L. Every regulation shall specify to whom it applies and whether responsibility for compliance lies with individuals, with groups, or with both. M Student Handbook and Resource Guide: A hand book of the University's current regulations relat ing to student rights and responsibilities shall be made available to every member of the academic community. ARTICLE 2 ACADEMIC RIGHTS AND RESPONSIBILITIES I. Preamble The freedom and effectiveness of the educational process depend upon the provision of appropriate conditions and opportunities for learning in an envi ronment that is supportive of diversity among ideas, cultures, and student characteristics. The responsibility to secure, respect, and protect such opportunities and conditions is shared by all members of the academic community. The primacy of the faculty's role and its centrality in the educational process must be recog nized and preserved. The primary intellectual purpose of the University-its intellectual content and integrity -is the responsibility of the faculty. The establishment and maintenance of the proper relationship between instructor and student are fun damental to the University's function, and require both instructor and student to recognize the rights and responsibilities which derive from it. The relationship between instructor and student as individuals should be founded on mutual respect and understanding together with shared dedication to the educational process. II. Role of the Faculty in the Instructional Process A. No provision for the rights of students can be valid which suspends the rights of the faculty. The student's right to competent instruction must be reconciled with the rights of the faculty, consistent with the principle that the competency of a profes sional can be rightly judged only by professionals. It is therefore acknowledged and mandated that competence of instruction shall be judged by the faculty. B. Faculty shall have authority and responsibility for academic policy and practices in areas such as degree eligibility and ~equirements, course content and grading, classroom procedure, and standards of professional behavior in accordance with the Bylaws for Academic Governance, the Code of Teaching Responsibility, and other documents on faculty rights and responsibilities. Student Handbook and Resource Guide 17 C. No hearing board established under this document shall interfere with the evaluation of a student that represents a course instructor's good faith judg ment of the student's performance. In the event that an evaluation is determined to be based on inappropriate or irrelevant factors, as discussed in Section III.B .1 below, the dean of the relevant college shall cause the student's performance tp be reassessed and a good faith evaluation to be made. D. Colleges/department/schools shall provide appro priate and clearly defined channels for the receipt and consideration of student complaints concern ing instruction. In no instance shall the competence of instruction form the basis for an adversarial' proceeding before any of the judicial bodies estab- lished in this document. III. Rights and Responsibilities of the Student A. The student is responsible for learning the con tent of a course of study according to standards of performance established by the faculty and for adhering to standards of professional behavior established by the faculty. B. The student has a right to academic evalua tions that represent the course instructor 's good faith judgments of performance. Course grades shall represent the instructor's professional and objective evaluation of the student's academic performance. The student shall have the right to know all course requirements, including grading criteria, and course procedures at the beginning of the course. (See also the Code of Teaching Responsibility.) 1. To overcome the presumption of good faith, it must be demonstrated that an evaluation was based entirely or in part upon factors that are inappropriate or irrelevant both to academic performance and applicable professional stan dards (e.g., race, sex, personal animus). 2. The student shares with the faculty the respon sibility for maintaining the integrity of scholar ship, grades, and professional standards. 2 3. The student shall be free to take reasoned exception to information and views offered in the instructional context, and to reserve judg ment about matters of opinion, without fear of penalty or reprisal. 4. The student's behavior in the classroom shall be conducive to the teaching and learning pro cess for all concerned. 5. The student has a right to be governed by edu cationally justifiable academic regulations and professional standards. The administering unit shall inform students in writing of such regula tions, including codes of professional behavior, at the time of the student's entry into the aca demic program. 6. The student has a right to accufate, timely, and clear information in writing3 a1 the time of entry into an academic program concerning (a) general academic requTrements for establish ing and maintaining an acceptable academic standing, (b) the student's academic relation ship with the University and the details of any special conditions that may apply, and (c) graduation requirements for the student's academic program. 7. Students are responsible for informing them selves of University, college, department, and school requirements as stated in unit publica tions and in the University catalog. In plan ning to meet such requirements, students are responsible for consulting with their academic advisors. 8. The student has a right to protection against improper disclosure of his/her education records4 and personal information such as values, beliefs, organizational affiliations, and health. (See also Article 3.) 9. The student has a right to be protected from personal exploitation and to receive recogni tion for scholarly assistance to faculty. 10. The student and the faculty share the responsi bility for maintaining professional relationships based on mutual trust and civility. ARTICLE3 STJJDENT RECORDS I. Achieving educational goals, providing direction to students, and extending service to society demand that the University keep records. All policies and practices concerning records shall be based on respect for the privacy of the individual student as well as current federal and state law. II. Because of respect for the privacy of the individual student, record keeping must be performed only by University personnel whose job responsibilities require record keeping. III. All policies and practices governing access to, and maintenance and release of, student records shall conform to the University's published guide lines (See the MSU Access to Student Information Guidelines). IV. No record shall be made, reproduced, or retained unless there is a demonstrable need for it that is reasonably related to the basic purposes and necessities of the University. ------- 2 Professional standards are defined as the codes of expected professional conduct. Such codes (sometimes referred to as honor codes) must be approved by the academic units, the dean, and in the case of college statements, the Office of the Provost. The development of such standards within academic units shall include student participation. The dean and the Office of the Provost shall consult with appropriate governance groups before approving professional standards. 3 The terms "in writing" or "written" refer throughout the AFR to documents that exist in paper or electronic form. 4 See the MSU Access to Student Information Guidelines for information regarding confidentiality of student education records. 18 SPARTAN LIFE-2012 V. The University shall not make, reproduce, or retain records of a student's religious or political beliefs or affiliations without the student's knowledge and consent. VI. Students shall have the right to inspect any of their own educational records, except as waived by the student (e.g., confidential letters of recommenda tion). Student educational records include official transcripts, student disciplinary records, and records regarding academic performance. VII. All policies and practices dealing with the acquisi tion and dissemination of information in student records shall be formulated with due regard for the student's right to privacy and access. VIII. All student educational records shall include a nota tion of the name of the person who supplied the information and the date of its entry, with the excep tion of central, Student Information System records. IX. Confidential records shall be responsibly handled. Units shall train persons handling such records in appropriate methods of keeping and disposing of confidential records. X. No one outside the faculty or administrative staff of Michigan State University, except as specified by law, may have access to the record of a student's offenses against University regulations without the written permission of the student. XI. All policies governing the maintenance and the selective release of records and of portions of records shall be made public in an appropriate manner and shall be subject to judicial review as provided in Article 5, Section II of this document. These policies and practices shall conform to current federal and state law. In addition, any changes to the policies shall be made known to the student body through the appropriate student governance bodies. ARTICLE 4 NON-ACADEMIC HEARING BOARD STRUCTURES Consistent with the fundamentals of fair play in any judi cial process is an opportunity for those accused to be heard by their peers. What follows is the foundation and structure of a representative peer review structure, embedded within the hearing procedures outlined within this document. This Article describes the composition and jurisdiction of all non-academic hearing boards. Academic hearing boards are described in Article 6 of this document. I. General Guidelines A. Student Membership and Selection A nomination committee composed of under graduate and graduate members from each of the hearing boards outlined in this Article, as well as representatives from ASMSU5 and COGS6, will be responsible for recruiting and nominating a full complement of students to serve on each hearing board. At its discretion, the committee may include faculty members in the nomination process." The committee will be advised by a designee of the Vice President for Student Affairs and Services, who shall be a non-voting member. The committee will develop and follow written procedures to gov ern the nomination process. The committee shall also develop procedures to recruit and nominate students primarily enrolled at MSU locations other than the main campus in East Lansing to serve on panels that may be convened to hear cases involv ing students from that location. Throughout the course of the year, the committee may also identify replacements in case of resigna tions or a member's inability to serve for a full term. Once the nomination process is complete, the committee must submit the names of the candidates for appointment to the appropriate governing body (see Section l.B below). The names of candidates for appointment shall be submitted to the appropri ate governing bodies no later than the sixth week of spring semester. B. Student Appointment/Reappointment COGS shall be responsible for the appointment of graduate students to the hearing boards described in this Article. RHA 7 shall be responsible for the appointment of residence hall students to the hear ing boards described in this article. ASMSU shall be responsible for the appointment of undergradu ates to the hearing boards described in this Article. All student appointments shall be made by the tenth week of spring semester. In the event that mid-semester openings occur, or should students be unable to serve during the sum mer, each governing body shall make provisions for filling vacancies, including provisions for filling vacancies on an interim basis prior to completion of the appointment process. C. Faculty Membership and Appointments Faculty members on the hearing boards described in this Article shall be nominated pursuant to the Bylaws for Academic Governance and appointed by the President of the University. Faculty mem bers may serve no more than two consecutive full term appointments. In the event that mid-semester openings occur, or should faculty members be unable to serve during the summer, such vacancies will be filled on an interim basis by the President. D. Advisors Each hearing board described in this Article shall have an advisor designated by the Vice President for Student Affairs and Services. The role of the advisor is to see that each hearing board follows the provisions outlined in this document. The advisor shall serve as an ex-officio and non-voting member of the hearing board. 5 ASMSU (the Associated Students of Michigan State University) is the All-University Undergraduate Student Governing Body. 6 COGS (the Council of Graduate Students) is the All-University Graduate Student Governing Body. 7 RHA (the Residence Hall Association) is the Residence Hall Governing Body. Student Handbook and Resource Guide 19 E. Code of Operations Each hearing board described in this Article shall establish a written code of operations that will be reviewed by the University Committee on Student Affairs. Student only hearing boards described in Section II of this Article will submit their code of operations to their related major governing group for approval. The student-faculty hearing boarcjs described in Section III and Section IV of this Article will submit their codes of operation to the University Committee on Student Affairs for approval. The codes of operation must be consis tent with this document, including confidentiality provisions, procedures for determining whether a complaint warrants a judicial hearing, and how a hearing is to be conducted. The codes of operation shall, at a minimum, require that board members be trained, provide for the appointment of board members to specific board roles, and establish procedures for the assessment of conflicts of interest and removal of board mem bers if necessary. The codes of operation shall also define the quorum for the hearing board, which in no case shall be less than three board members or 50% of the total number of hearing board mem bers, whichever is more. The codes of opera- tion shall also address procedures for expedited considerat_ion of urgent cases in which a temporary restraining action is sought and detail what, if any, special hearing procedures will be followed in cases involving sensitive issues, such as sexual as sault and relationship violence. II. Student Only Hearing Boards A. University Housing Hearing Boards The Owen Graduate Association8, Universi~ Apartments Council of Residents (UACOR) , and RHA may establish their own hearing boards with jurisdiction over cases involving: 10 1. Complaints of personal misconduct occurring in or around University housing, including alleged violations of General Student Regulations, Student Group Regulations, Living Group 11 Regulations, or University policies, where the possible sanction would not be expected to result in suspension or dismissal from the University. 2. Complaints regarding the constitution, bylaws, or policies of RHA, UACOR, or the Owen Graduate Association. B. All-University Student Hearing Board ASMSU and COGS shall form one All University Student Hearing Board to be comprised of at least three undergraduate students and three graduate students. T~is he~rin~ board wiH-.ha~e jurisdiction over cases mvolvmg: 2 1. Complaints of personal misconduct occurring in or around University housing for which another hearing board is not available and where the possible sanction would not be expected to result in suspension or dismissal from the University. - - 2. Complaints alleging violations of General Student Regulations, Student Group Regulations, or University policies by indi vidual members or constituent groups within ASMSU or COGS where the possible sanction would not be expected to result in suspension or dismissal from the University. 3. Complaints regarding the constitution, bylaws, or policies of ASMSU or COGS. C. Terms of Appointment Student members of these student only hearing boar~s shall serve for one full calendar year, com mencing with summer semester following ap- , pointment, with opportunity for reappointment for one additional term. Student members appointed mid-semester will serve until the beginning of the next succeeding summer semester. III. Student-Faculty Hearing Board A. Composition The Student-Faculty Hearing Board shall be com prised of five undergraduate students, three gradu ate students, and five faculty members. B. Jurisdiction The Student-Faculty Hearing Board shall have jurisdiction over cases involving: 13 1. Complaints of personal misconduct, including alleged violations of general student, student group, or living group regulations, or University policies. 2. Complaints arisinf. between or within major governing groups 4, student governing groups, living units, and/or registered student organi zations that allege a violation of the group's, unit's, or organization's constitution, bylaws, or policies. 3. Complaints between ASMSU and COGS that allege a violation of either governing body's constitution, bylaws, or policies. C. Terms of Office Student members of the Student-Faculty Hearing 8 The Owen Graduate Association represents the residents of Owen Hall. 9 UACOR represents the residents of the University apartments. 10 University Housing Hearing Boards do not have jurisdiction over cases involving academic misconduct, except as described in Article 5, Section I of this document. 11 A living group is defined as any unit of University-owned housing, including a campus residence hall, floor, apartment, or residence complex. 12 The All-University Student Hearing Board does not have jurisdiction over cases involving academic misconduct, except as described in Article 5, Section I of this document. 13 The Student-Faculty Hearing Board does not have jurisdiction over cases involving academic misconduct, except as described in Article 5, Section I of this document. 14 Major governing groups include the Greek Governing Boards, Student Housing Cooperative, Owen Graduate Association, RHA, and UACOR. 20 SPARTAN LIFE-2012 Board shall serve for two years with the opportu nity for reappointment for one additional two-year term. Faculty members shall serve for three years, with the opportunity for reappointment for one additional three-year term. All terms of office shall begin with the summer semester following appoint ment. IV. University Student Appeals Board A. Composition The University Student Appeals Board shall be comprised of two undergraduate students, one graduate student, and three faculty members. B. Jurisdiction The University Student Appeals Board shall have appellate jurisdiction over appeals arising from sanctions imposed as a result of a hearing involving allegations of personal misconduct under any sec tion of this Article and appeals arising out of cases heard pursuant to Section II of this Article. The University Student Appeals Board shall have origi nal jurisdiction over nonacademic student griev ances filed pursuant to Section II of this Article to challenge a University policy or regulation. C. Terms of Office Student members of the University Student Ap peals Board shall serve for two years with the opportunity for reappointment for one additional two-year term. Faculty members shall serve for three years, with the opportunity for reappointment for one additional three-year term. All terms of of fice shall begin with the summer semester follow ing appointment. ARTICLE 5 AD.JUDICAT.ION OF NON-ACADEMIC CASES I. Personal Misconduct Cases The following procedures shall govern cases involv ing alleged acts of personal misconduct. The proce dures contained in this Article apply to all students at Michigan State University. These procedures do not govern cases involving academic misconduct, which are governed by Article 7. The Vice President of Stu dent Affairs and Services (the "Vice President") and the Provost will determine whether a case involving allegations of both personal misconduct and academic misconduct will be heard pursuant to Article 5 or Article 7 (or both). A. Complaints A complaint is defined as an allegation that a student has violated a University regulation, or dinance, or policy. Any member of the University community may file a complaint against a student. B. Filing a Complaint To file a complaint, a complainant must submit a written, signed statement to the Department of Student Life. The statement must contain the fol lowing information: 1. The specific policy, ordinance, or regulation that has allegedly been violated; 2. The time, place, and specific description of the alleged violation; 3. The name of the student against whom the com plaint is filed (the "respondent"); and 4. The name of the individual who is filing the complaint (the "complainant"). C. Notice of Complaint Upon receipt of a complaint, a designee of the Vice President shall notify the respondent in writing within five class days that he or she has been accused of violating a University regulation, ordinance, or policy IS. The respondent shall be required to meet with an individual designated by the Department of Student Life ("administrator") to discuss the complaint. The notice of complaint to the respondent shall include the following : 1. The specific policy, ordinance, or regulation that has allegedly been violated; 2. The time, place, and specific description of the alleged violation; 3. The name of the individual who is filing the complaint; 4. Notice of the opportunity to review the com plaint in person; 5. A list of campus resources available to both parties; and 6. The deadline by which the respondent is required to meet with the administrator. D. Administrative Meeting 1. The respondent will meet with the administra tor, who will advise the respondent of his/her rights and responsibilities under this document. At that time, the respondent will be provided with a copy of the complaint and may admit or deny the alleged violation. 2. If the respondent fails to meet with the adminis trator or fails to admit or deny the alleged viola tion within five class daysl6 of meeting with the administrator, the administrator may take one of the following actions: a. Place a hold on the respondent's registration until the respondent meets with the adminis trator. b. Refer the case to the appropriate hearing board for a formal hearing. c. Render a decision on the complaint, provided that the administrator may not impose the sanctions of suspension or dismissal. If the administrator renders a decision on the com plaint, the respondent shall have five class days from the date of the administrator's decision to request a formal hearing before the appropriate hearing board. Such a request must be made in writing and filed with the administrator. Such a request voids the 15 Notices sent via electronic mail will be sent to the individual 's official MSU e-mail account. 16 A "class day" is a day on which classes are held, including the days of Final Exam Week but excluding weekends. Student Handbook and Resource Guide 21 administrator's decision, which will not be shared with the hearing board that hears the complaint. In the absence of such a request, the administrator's decision on the complaint will be final. 3. A respondent who admits his/her violation waives his or her right to a hearing on the mat ter of responsibility. In such a situation, the respondent may request that the administra- tor determine the sanction for the violation or request that the appropriate hearing board deter mine the sanction. 4. If the respondent denies the violation alleged in the complaint, the complaint will be referred to the appropriate hearing board. The hearing should follow in a timely manner. E. Hearing Procedures 1. At least five class days prior to a hearing, both the complainant an<) respondent shall receive written notification of the hearing from the appropriate hearing board. This notice of hear ing shall include: a. A copy of the notice of complaint; b. The date, time, and location of the hearing; c. The names of the hearing board members conducting the hearing; d. The names of the complainant's witnesses and advisor (if known). 2. The chair of the hearing board shall take neces sary precautions to avoid any conflict of interest on the part of the hearing board's members. The complainant and the respondent shall have two class days from receiving the hearing notice to challenge any hearing board members for cause. 17 - 3. The complainant and respondent shall have two class days from receiving the hearing notice to provide the chair of the hearing board with the names of his/her witnesses or advisors, if such names are not already listed on the hear ing notice. The complainant and respondent will receive a second notice containing this infor mation no less than one class day prior to the hearing. 4. Either party may request, for good cause, that the hearing be postponed.18 The chair of the hearing board may grant or deny such a request. 5. The hearing shall be closed unless the respon dent requests an open hearing. If the complain ant is a student or the complaint was filed on behalf of a student, both the respondent and complainant must agree to an open hearing. The hearing board may close an open hearing at any time to maintain order or protect the confidenti ality of information.19 An open-hearing is open to any member of the University. community. 6. The complainant and respondent shall be expected to appear at life hearing to present their cases. If appearance in person is not fea sible, the hearing board may permit either party to present his/her case through other communi cation channels (phone, webcam, video confer ence, etc.). If the complainant fails to appear, the hearing board may either postpone the hearing or dismiss the case. If the respondent fails to appear, the hearing board may either postpone the hearing or hear the case in the respondent's absence. The respondent's failure to appear does not mean the respondent may be presumed to have committed the violation in the complaint. 7. The complainant and respondent shall be enti tled to: a. Receive a timely hearing. b. Call witnesses on their behalf. Witnesses must be members of the University commu nity, unless the hearing board determines that they have direct knowledge of the alleged behavior in question. Witnesses may be present in the hearing only when testifying. Witnesses may submit written statements to the hearing board in lieu of attending only with the written permission of the chair of the hearing board. Expert or character witnesses are generally not allowed. The hearing board may limit the number of witnesses. c. Submit information in support of their posi tions. d. Be accompanied to the hearing by an advisor, who must be a member of the faculty, staff, or student body of the University. The respon dent may have an attorney who is ,not a mem ber of the faculty, staff, or student body at the hearing as his/her advisor if criminal charges related to the alleged violation are pending. If the respondent is criminally charged with a sex offense related to the alleged violation when the hearing occurs, the complainant may have an attorney present at the hearing as his/her advisor. The advisor/attorney may be present throughout the hearing but has no voice in the hearing unless the chair of the hearing board grants the attorney/advisor permission to participate.20 17 The standard the chair of the hearing body shall follow in ruling on challenges for cause is whether, in light of the challenged person's knowledge of the case or personal or professional relationships with the complainant, respondent, or a witness, the challenged person would be able to fairly and impartially hear the case. If the challenge is to the chair of the hearing body, the challenge shall be decided by the Senior Associate Vice President for Student Affairs and Services. 18 "Good cause" includes, but is not limited to, circumstances outside of a party's control, such as illness, death in the family, or a class conflict. 19 The hearing board described in this document should refer to University policies and applicable laws regarding confidentiality of infor mation. 20 The chair shall normally grant permission for a student representative from the undergraduate student defender program to have voice in the hearing. 22 SPARTAN LIFE-20 12 e. Question any witness who appears at the hearing. 8. The hearing board shall determine whether each allegation has been supported by a preponder ance of the evidence. 21 If an allegation is not supported by a preponderance of the evidence, the respondent shall be found "not responsible" for that allegation. If the allegation is supported by a preponderance of the evidence, the hearing board may impose one or more of the sanctions listed in Section H of this Article. 9. The hearing board shall prepare a written report within five class days of the hearing. The report shall include rationale for the hearing board's decision and notification of the right to appeal. A copy of the report shall be provided to the complainant and respondent, who will be required to maintain the confidentiality of the document. F. Appeals 1. The University Student Appeals Board has jurisdiction over all appeals of decisions made by an administrator or hearing board under this Article. 2. A respondent may appeal an adverse decision on the basis that the information presented at the hearing does not support the decision reached by the hearing board or the sanction imposed or recommended by the hearing board. 3. Either the complainant or respondent may appeal on the basis that applicable procedures were not followed or there was a conflict of interest with a member of the hearing board. 4. A written appeal must be filed with the chair of the University Student Appeals Board within five <;lass days after the date on which the hear ing board's decision was sent to the parties. Any sanctions imposed will be held in abeyance while the appeal is pending. 5. The chair of the University Student Appeals Board shall take necessary precautions to avoid any conflict of interest on the part of the appellate board's members. Upon receipt of the appeal, the chair shall provide the com plainant and respondent with written notice of the names of the members of the University Student Appeals Board. Both the complainant and respondent shall have two class days from receiving such notice to challenge any member 'for cause. 6. The University Student Appeals Board shall review the case and the procedures used, request additional information if needed, and then do one of the following: a. Reject the appeal for lack of jurisdiction22. b. Affirm or reverse the original decision. c. Direct the original hearing board to rehear the case or to reconsider or clarify its decision. d. Conduct a hearing of its own, from which the University Student Appeals Board may af firm, reverse or modify the original decision. 7. The University Student Appeals Board shall issue a written decision, including the rationale for its decision, within ten class days of con vening to consider the appeal or conducting a hearing. A copy of the decision shall be pro vided to the complainant and respondent, who will be required to maintain the confidentiality of the document. 8. Either party may file a written request with the Vice President to review a decision by the University Student Appeals Board within five class days of the appellate board's decision. A request filed by the respondent must allege that the information presented at the appellate hearing does not support the decision reached by the University Student Appeals Board or the information presented at the hearing does not support the sanction imposed. Either the com plainant or the respondent may file a request alleging that the applicable procedures were not followed or there was a conflict of interest with a member of the hearing board. The Vice President's decision is final. G. Requests for Reconsideration Each hearing board shall make provision to allow a complainant or respondent to request reconsidera tion of a case within 30 calendar days of its deci sion on the basis that new information has arisen. 23 An exception to the 30-day time limit may be granted by the appropriate hearing board only upon a showing of good cause. H. Sanctions for Personal Misconduct Disciplinary sanctions imposed should be based on a _consideration of all circumstances in a particular case, including a student's prior record of miscon duct, if any. Such sanctions may include any one or more of the following: 1. Warning: An official written statement express ing disapproval of the behavior and notifying the student it must not occur again. 2. Probation: An official written statement estab lishing a period of time for observing and eval uating a student's conduct and indicating that any additional violations may result in more severe disciplinary action. This period may be accompanied by stipulations, including but not limited to restitution, participation in an educa tional program, or loss of specified University privileges. ' 21 A preponderance of the evidence is defined as that which is more convincing more credible, and of a greater weight. 22 The appellate body must reject the appeal for lack of jurisdiction if the written appeal does not articulate one of the permissible bases for appeal or if the appeal deadline had already elapsed when the appeal was filed. 23 For the purposes of this document, "new information" is defined as relevant information or documents previously unavailable to the party, although the party acted with due diligence to obtain such information. Student Handbook and Resource Guide 23 3. Restitution: A requirement that a student pay for property damages or losses resulting from acts committed by the student, with the date by which the restitution must be completed. 4. Change of Residence: The student shall be required to move from his or her current on campus residence, either to an off-campus loca tion or to another location within the University housing system. 5. Other: The student may be required to partici pate in an educational program deemed appro priate to a specific case or set of behaviors or lose specified University privileges. 6. Suspension: A suspension is temporary removal from the University for a particular period of time, at the conclusion of which the student is eligible to apply for readmission. A suspension may also be a conditional suspension, in which case the student must demonstrate that he/she has fulfilled stated conditions prior to applying for readmission. 7. Dismissal: A dismissahs a permanent removal from the University. Dismissal and suspension sanctions may be imposed only by the Vice President or Provost. A decision by the Student Faculty Hearing Board or University Student Appeals Board that includes the sanction of dismissal or suspension must be ap proved and implemented by the Vice President or Provost, as appropriate. I. Urgent Disciplinary Cases If the Vice President is presented with credible information that a student's continued presence at Michigan State University poses a clear and present danger24 to the health or safety of persons or property, tb.e Vice President or his/her designee may temporarily suspend a student from the Uni versity. Before temporarily suspending a student, the Vice President will make a reasonable at tempt to notify the student of the potential interim suspension and offer the student an opportunity to present information that he/she does not pose a threat to persons or property. The interim suspension shall not preclude, render irrelevant, or predetermine the outcome of sub sequent disciplinary action relating to conduct on which the interim suspension is based. Nor shall an interim suspension create a presumption of guilt. Students placed on interim suspension may petition for reinstatement at any time, with the following guidelines. 1. Such petitions will be considered by either the Vice President or the Provost (or their desig nees) as requested by the petitioner. · 2. Within five class days after receipt of a stu- dent's petition, the Vice President or the Provost (or their designees) shall meet with the student for the sole purpose of deciding whether to con tinue the interim suspension or-"grant reinstate ment. 3. The outcome of the meeting shall not preclude, render irrelevant, or predetermine the outcome of subsequent disciplinary action. Students placed on interim suspension shall face disciplinary action for the underlying conduct pursuant to this Article, regardless of where the conduct occurred. II. Non-Academic Student Grievances Any student (the "grievant") may file a grievance against a registered student organization, student governing group, or University employee alleging a violation of this document or a violation of the student group's constitution, bylaws, or policies. Any student may also file a grievance pursuant to this section to challenge a University policy or regulation as being inconsistent with the guidelines established in this document.25 Such grievances should be filed in writing with the Vice President. A.' Informal Resolution Prior to filing a student grievance, the grievant should first attempt to resolve the grievance infor mally. B. Jurisdictional Findings . A designee of the Vice President shall review the grievance and forward it to the appropriate hearing board to determine whether it has jurisdiction to hear the case. The hearing board shall then forward a copy of the grievance to the respondent and invite a written response. After considering all submitted information, the hearing board may: 1. Schedule a hearing. 2. Reject the request for lack of jurisdiction26 and provide a written explanation for that decision. 3. Invite all parties to meet with the hearing board for an informal discussion of the issues. Such a discussion shall not preclude a subse quent hearing. C. Hearing Procedures 1. At least five class days prior to a hearing, the parties shall receive written notification of the hearing from the appropriate hearing board. This notice of hearing shall include: a. The date, time, and location of the hearing; b. The names of the hearing board members; and c. The names of the parties' witnesses and advi sors (if known). 2. Both the respondent and grievant .shall have two class days from receiving the hearing notice to challenge any hearing board members 24 A "clear and present danger to the health or safety of persons or property" is defined as an immediate and significant .dang.er. 25 A designee of the Vice President will identify the appropriate respondent in grievances that are filed to challenge a Umvers1ty pohcy or . regulation. . . . . . . . . 26 .The hearing board must reject the grievance for lack ofJunsd1ctlon 1fthe gnevance does not articulate one of the appropnate bases for a grievance. 24 SPARTAN LIFE-20 12 for cause.27 e. Question any witness who appears at the 3. The parties shall have two class days from hearing. . receiving the hearing notice to provide the chair of the hearing board with the names of their witnesses and advisors, if such names are not already listed on the hearing notice. Both par ties will receive a second notice containing this information no less than one class day prior to the hearing. 4. Either party may request, for good cause, that the hearing be postponed.28 The chair of the hearing board may grant or deny such a request. 5. The hearing shall be open unless the hearing board determines that the hearing should be closed to protect the confidentiality of informa tion. An open hearing is open to any member of the University community. The hearing board may close an open hearing at any time to maintain order or protect the confidentiality of information. 6. Both parties are expected to appear at the hear ing to present their cases. If appearance in person is not feasible, the hearing board may permit either party to present its case through other communication channels (phone, web cam, video conference, etc.). If the grievant fails to appear, the hearing board may either postpone the hearing or dismiss the case. If the respondent fails to appear, the hearing board may either postpone the hearing or hear the case in the respondent's absence. The respon dent's failure to appear shall not result in any presumption favoring the grievant. 7. Both parties shall be entitled to: a. Receive a timely hearing. b. Call witnesses on their behalf. Witnesses must be members of the University commu nity, unless the hearing board determines that they have direct knowledge of the matter at issue. Witnesses may be present in the hear ing only when testifying. Witnesses may sub mit written statements to the hearing board in lieu of attending only with the written permission of the chair of the hearing board. Expert witnesses are generally not allowed. The hearing board may limit the number of witnesses. c. Submit information in support of their posi tions. d. Be accompanied by an advisor, who must be a member of the faculty, staff, or student body of the University. The advisor may be present throughout the hearing but has no voice in the hearing unless the chair of the ' hearing board grants the advisor permission to participate in the hearing. 29 8. The hearing board shall determine whether the allegation has been supported by a preponder ance of the evidence. 30 If the allegation is not supported by a preponderance of the evidence, the grievance shall be decided in favor of the respondent. If the allegation is supported by a preponderance of the evidence, the hearing board may impose one or more of the sanctions listed in Section D below. 9. The hearing board shall prepare a written report within five class days of the hearing. The report shall include the rationale for the hearing board's decision and notification of the right to appeal. The hearing board will send a copy of its report to both parties, who will be required to maintain the confidentiality of the document. D. Sanctions 1. Warning: An official written statement express ing disapproval of the behavior and notifying the respondent it must not recur. 2. Warning Probation: An official written state ment establishing a period of time for observing and evaluating a student group's conduct and indicating that further violations may result in more severe consequences. This probation may be accompanied by conditions. 3. Revocation of privileges for a registered student organization or student governing group. 4. Revocation of registration of a student organi zation. 5. Other action deemed appropriate to the specific case. 6. A formal recommendation to the appropriate administrator to correct the action, policy, or regulation in question. E. Appeals Either party may appeal the decision of the hearing board on the basis that (1) the information pre sented does not support the decision reached by the hearing board, (2) the information presented does not support the sanction imposed or recom mended by the hearing board, or (3) the procedures described above for adjudicating the case were not followed. A written appeal must be filed with the chair of the University Student Appeals Board within five class days after the hearing board's report has been sent to the parties. Any sanctions imposed will be held in abeyance while the appeal is pending. F. Temporary Restraining Actions 1. The codes of operation for student judiciaries described in Article 4 of this document shall include provisions for expedited consideration . 27 The standard the chair of the hearing body shall follow in ruling on challenges for cause is whether, in light of the challenged person's knowledge of the case or personal or professional relationship with a party or a witness, the challenged person would be able to fairly and impartially hear the case. If the challenge is to the chair of the hearing body, the challenge shall be decided by the Senior Associate Vice President for Student Affairs and Services. 28 "Good cause" includes, but is not limited to, circumstances outside of a party's control!, such as illness, death in the family, or a class conflict. 29 The chair shall normally grant permission for a student representative from the undergraduate student defender program to have voice in the hearing. 30 A preponderance of the evidence is defined as that which is more convincing, more credible, and of a greater weight. Student Handbook and Resource Guide 25 of urgent cases in which a restraining action is sought because (1) a group action alleg- edly threatens immediate and irreparable harm through action contrary to the constitution of any undergraduate or graduate student govern ing group within the judiciary's jurisdiction; or (2) a regulation or administrative decision alleg edly threatens immediate and irreparable harm through infringement of rights defined by this document. 2. Upon receipt of such a request, the relevant hearing board shall conduct a preliminary review to determine whether a temporary restraining action is appropriate. This review should include opportunity for both the griev ant and the respondent to present information, either in writing or in person at the discretion of the hearing board. The purpose of the review is to consider the nature and potential extent of irreparable harm and other alternatives to rem edy the situation. The review shall not preclude, render irrelevant, or J)'redetermine the outcome of the ultimate decision of the hearing board on the grievance in question. 3. If the hearing board decides to take a temporary restraining action, the appropriate individual, group, or administrative unit shall be required to postpone or withdraw the action in question pending a hearing on the merits of the griev- . ance by the appropriate hearing board. 4. The hearing board shall make every reasonable effort to meet whatever exigencies of time may exist in such a case. If necessary, the hearing board may announce its decision regarding a temporary action without a written statement of its reason"!>, provided that such a statement of its reasons shall be made available to the parties as soon as is reasonably possible. ARTICLE 6 ACADEMIC HEARING BOARD STRUCTURES This Article describes the composition and jurisdiction of all academic hearing boards that hear cases involving undergraduate students. Academic hearing boards that hear cases involving graduate students are described in the Graduate Student Rights & Responsibilities document. Non-academic hearing boards are described in Article 4 of this document. I. Department/School Level Hearing Boards A. Jursidiction Department/school hearing boards shall have initial jurisdiction over student academic grievances alleging violations of student academic rights. De partment/school hearing boards also have jurisdic tion over student grade disputes. B. Composition Department/school hearing boards shall be com prised of an equal number of undergraduate stu- dents and faculty and shall be drawn from the pool of potential hearing board members, as defined by the relevant department/schtm-lkollege proce dures. Those not selected shall serve as alternates. In addition, the chair of the hearing board shall be selected according to relevant department/school procedures and shall serve without vote, except in event of a tie. C. Terms of Office Terms of office shall be governed by department/ school hearing board procedures. Students and faculty shall be selected for their department/school hearing board by the end of the tenth week of spring semester for the upcoming summer semes ter. Department/school hearing board procedures shall include provisions for filling vacancies, in cluding provisions for appointments on 'an interim basis during summer semester. D. Decisions Department/school hearing boards may recommend whatever redress it may consider appropriate to the specific case. E., Appeals Decisions of department/school hearing boards may be appealed to the University Academic Ap peal Board. II. College Level Hearing Boards A. Jurisdiction College hearing boards serve as initial hearing boards for ( 1) allegations of violations of student academic rights in colleges without departments; (2) allegations of violations of student academic rights when the department/school hearing board has waived jurisdiction; (3) academic disciplinary hearings involving academic misconduct (includ ing violations of professional standards )31; ( 4) allegations of violations of student academic rights occurring in courses or programs offered by a college, including integrative studies centers; and (5) cases of ambiguous jurisdiction in which the Associate Provost for Undergraduate Education has selected the board as the appropriate college hearing board. B. Composition College hearing boards shall be comprised of an equal number of undergraduate students and fac ulty and shall be drawn from the pool of potential hearing board members, as defined by the relevant department/school/college procedures. Those not selected shall serve as alternates. In addition, the chair of the hearing board shall be selected accord ing to relevant college procedures and shall serve without vote, except in event of a tie. C. Terms of Office Terms of office shall be governed by college hear ing board procedures. Students and faculty shall be selected for their college hearing board by the end of the tenth week of spring semester for the upcom ing summer semester. College hearing board proce- 31 See Article 7, Section V and the the Integrity of Scholarships and Grades policy. 26 SPARTAN LIFE-2012 _et'.n violated, the University must take prompt, remediafaction to remedy the harassment. Referral to the student judiciary to deter mine the appropriate sanction-is an important part of the University's obligation to take prompt, remedial action. Interim Procedures Given guidance issued by the US Department of Education, Office for Civil Rights" regarding the University's obligations to address unlawful harassment (including sexual assault), the following interim student disciplinary hearing procedures will be followed while a thorough review of the Academic Freedom for Students at Michigan State University ("AFR") and other relevant University policies is conducted in consultation with Academic Governance. Where the interim procedures are silent on an issue, the normal student judicial procedures outlined in the AFR govern. These procedures will apply to all complaints filed after January 27, 2012. I. ADP Hearing Board The University will create an ADP Hearing Board to adju dicate all student judicial cases involving allegations of harassment prohibited under the ADP. A. Composition The ADP Hearing Board shall be comprised of three undergraduate students, one graduate student, two faculty members, and two staff members. Members shall be appointed by the Office of the Provost from a list of current members of the Anti-Discrimination Judicial Board and the Student Faculty Hearing Board. If necessary, the Office of the Provost may also appoint members from the student, faculty, and staff ranks to fill vacancies in the event that mid semester openings occur, members are unable to serve during the summer, or interim members are necessary to meet quorum requirements. Consistent with University policy and applicable law, every reasonable effort will be made to assure diversity on the Board. B. Terms of Office Memb'ers of the ADP Hearing Board shall serve until the completion of the review of the AFR and other relevant policies by Academic Governance. C. Hearing Board Jurisdication The ADP Hearing Board shall convene to review the findings of 13 and determine the appropriate sanction to be imposed. The Hearing Board shall not disregard the findings of 13 unless the Board determines that the decision was arbitrary and capricious or resulted from procedural error. A finding is arbitrary and capricious when the appli cation of the policy has no reasonable basis in fact. The party alleging that the finding was arbitrary 1 References in these procedures to the ADP also encompass the Sexual Harassment Policy, as conduct that violates the Sexual Harassment Policy also violates the ADP. i References in these procedures to 13 also encompass the Title IX and ADA Coordinator and the individual Institutional Equity Coordinators who conduct harassment and discrimination investigations under the oversight of the Director of 13 . 70 SPARTAN LIFE-2012 and capricious or resulted from procedural error bears the burden of proof. II Hearing and Appeals Procedures The ADP Hearing Board and the University Student Appeal Board will follow the same administrative, hearing, and appeal procedures outlined in Article 5 of the AFR for the adjucation of non-academic cases, with the following clarifications: A. The complainant will be provided the same oppor tunity as the respondent to meet with an adminis trator after filing the complaint. The administrator will advise the complainant of his/her rights and responsiblities under the AFR. (See Article 5, Section I.D.) If the complainant is 13, the victim(s) may also attend this administrative meeting. B. The parties (and their advisors) will not be permit ted to personally question or cross-examine each other during the hearing. The Hearing Board will continue to be permitted to ask clarifying questions of either party during the hearing. C. Either party may appeal a decision of the ADP Hearing Board to the University Student Appeals Board on the basis that the applicable procedures were not followed, there was a conflict of interest involving a member of the Hearing Board, or the information presented at the hearing does not sup port the decisions reached by the Hearing Board or the sanction imposed. Appeals must be filed within five class days after the date on which the Hearing Board's decision was sent to the parties. D. Either party may appeal a decision of the University Student Appeals Board to the Vice President for Student Affairs and Services on the basis that the applicable procedures were not fol lowed, there was a conflict of interest involving a member of the Appeal Board, or the information presented at the hearing does not support the deci sion reached by the Appeal Board or the sanction imposed. Appeals must be filed within five class days of the Appeal Board's decision. The Vice President's decision is final. III. Training Members of the ADP Hearing Board and the University Student Appeals Board will be required to attend training regarding prohibited harassment (including sexual assault under Title IX) and the University's Anti-Discrimination Policy prior to serving on a hearing panel. IV. Timeframes The normal tirneframes contained within Article 5 of the AFR apply, with the following clarifications: A. The ADP Hearing Board will normally convene to hear a case within three weeks after the complaint has been referred for a hearing. This timeframe may be extended during the periods when classes are not held (i.e., Spring Break, final examination week, etc. B. The ADP Hearing Board will normally render a decision in writing within two weeks after the hear ing. C. The Vice President for Student Affairs will nor mally issue a decision in writing within two weeks after receiving a written appeal. This timeframe may be extended for good cause, provided that the parties are provided with notice of the extension and the expected date of the decision. D. Interim measures imposed pending the outcome of the investigation process shall remain in place until a final determination is made under these proce dures. APPROPRIATE USE OF MSU E-MAIL SERVICES BY INTERNAL USERS ON MSUNET (Administrative Ruling) June 22, 2009 I. BACKGROUND Michigan State University (MSU) provides e-mail services to its students, faculty, and staff to facilitate the academic and administrative functions that support the University's mission of teaching, research, and service. The University's e-mail services are neither open to the general public, nor are they intended for general public communication. The University's e-mail services are not intended as a forum for the expression of personal opinions. Other means exist in the University community for the expression and dis semination of personal opinions on matters of interest within the University community. Rather, the University's e-mail services are provided to support the University's instructional, public service, research, and administrative objectives. This Administrative Ruling regulates the use of e-mail by internal users of MSUnet, Michigan State University's data network. I II. APPLICABILITY This Administrative Ruling applies to all internal users of MSU e-mail services and to all e-mails sent to or from a MSU e-mail account, regardless of the location or name of the source account from which those users may send e-mail messages. III. DEFINITIONS A. Bulk e-mail: The transmission of an identical or sub stantially identical e-mail message within a 48-hour period from an internal user to more than I 0 other internal users who have not elected to receive such e-mail. B. Internal user: Any University employee, student, or other individual who is assigned a University NetID. Other University policies may also regulate the use of the University's electronic resources, including the Acceptable Use Policy for MSU Information Resources. Student Handbook and Resource Guide 71 C. Unsolicited E-mail: E-mail received by a person who has not elected to receive- the e-mail by having indicat ed a prior interest and willingness to receive communi cations from the sender (e.g., having previously sent a communication to the sender to which the sender may be responding; being an acquaintance of the sender; belonging to a set of individuals who have chosen to affiliate and communicate with one another for a-par ticular University purpose). Unsolicited e-mail is often known colloquially as "spam." IV. PERSONAL AND COMMERCIAL USE OF THE UNIVERSITY'S E-MAIL SERVICE The University's e-mail services are not provided for private or personal use. Incidental personal uses of the e-mail system are permitted as long as they do not violate: the law; restrictions t}l.at derive from the University's tax- exempt status; University policies, ordi{\ances, rules, ·and guidelines; and contracts the· University has made. The University's e-mail services may not be used for com merciaLor profit-making purpdses unrelated to University business. ··V. REGULATIONS REGARDING BULK E-MAILING The volume of unsolicited e-mail ("spam") that users of University e-mail services receive is large and continues to increase. Significant University resources must be expend ed to identify, process, delete, and block unwanted "spam" e-mail. This "spam" also diminishes the perceived value of other e-mail received and may obscure important messag es. Therefore, this Administrative Ruling regulates the use of bulk e-mail in order to promote institutional operating efficiency and the effectiveness of electronic communica tions within the MSU community. A. Broad Cross-University Mailing University offices may use bulk e-mail only to send academic or administrative communications necessary to some aspect of the University's operations or mis sion. Such communications typically involve action to be taken individually by the recipients of the communi cations. Such communications include: • Dissemination of urgent information regarding the health and safety of University students and employees. • Distribution of information regarding changes to University policies or procedures, or actions that affect employment or compensation status or status as a student. • Notices (for example, to University employees) that are required by law, regulation, or University policy for which bulk e-mail replaces paper transmittal. B. Targeted Mailing University offices may create and use mailing lists for communicating with targeted University audiences hav ing a special interest in the specific information being distributed (e.g., account signers, budget and business officers, academic .advisors). Offices c:ire encouraged to use alternate methods of commurucagpl!, such as list servs and websites, as much as possible for distribution of information of interest q ~ecific sets of internal users. Faculty and other instructional staff may e-mail targeted sub-populations having a special interest in the information being distributed, such as students enrolled in a particular course. · Students, faculty, staff, and administrative offices may use e-mail targeted to members of committees, clubs or organizations, work groups, and other sets of indi viduals who are affiliated for a particular University purpose, if the e-mail is relevant to their business or concerns. Academic governance bodies, stand- ing committees of Academic Council, all-University student government groups, and major governing groups wishing to communicate by bulk e-mail with . internal users outside of their regular constituencies must obtain approval from the appropriate administra tive office prior to sending such communications. 2 All-University student government groups and major governing groups must obtain approval from the Office of the Vice President for Student Affairs and Services. Academic governance bodies and standing committees of Academic Council must obtain approval from the Office of the Provost. Use of mailing lists and listservs which recipients may voluntarily opt-in and opt-out of is encouraged. Because the recipients have elected to participate in the listserv and mailing list, this type of e-mail distribution is not included in the definition of "bulk e-mail" in this Administrative Ruling. C. Uses Within Administrative Units Any individual academic or administrative unit (major administrative unit, department, division, office) may, at its own discretion and solely within its own unit, permit the use of bulk e-mail for communications among the unit's faculty, students, and staff, such as announcements, newsletters, and notices on the unit's own governance and concerns. D. Surveys Academic and administrative units, committees, reg istered student organizations, work groups, and other sets of individuals who are affiliated for a particular University purpose may perform surveys by e-mail within the group membership if the survey is relevant to the group's business or concerns. For example, a survey may be conducted with the faculty or students within an academic program for administrative and assessment purposes; administrative units, committees, or registered student organizations may survey their constituents about matters related to governance or internal concerns; event or program administrators may survey participants for assessment and program evalua tion purposes. All other surveys conducted by e-mail, particularly sur- 2 For example, the regular constituency of ASMSU is all undergraduate students; the regular constituency of COGS is all graduate and graduate-professional students; the regular constituency ofUCFA is all faculty. 72 SPARTAN LIFE-2012 I: veys in which the intended survey subjects are outside of the surveyor's "regular constituency" (in the sense described in Paragraph 2 of Section V.B) or would per ceive the survey request as "unsolicited" (in the sense of Definition IIl.C), must receive prior approval by the appropriate University office(s), as set forth below. Surveys may not interfere with MSU's employee relationships developed through collective bargain- ing agreements, or with MSU's own surveying or related activity bearing on University interests such as research, external reporting, or participation in multi institutional studies. If a proposed survey involves related follow-up or sequential surveys and clearly describes these in the initial request for approval, the subsequent surveys will not require separate approvals if the initial proposal is approved. 1. Approvals: • Surveys that are intended to include students must be approved by and coordinated through the Office of the Registrar. The Registrar will consult with and obtain the approval of the Dean of Undergraduate Studies for surveys intended to include undergraduate students, the Dean of the Graduate School for studies intended to include graduate students and, in tum, the Chair of the Committee on Release of Confidential Information and Surveys that are not being sent to students must be approved by and coordinated through IT Services. IT Services will expect that additional applicable approvals will have been obtained by the requestor, and may assist the requestor in con sulting with the appropriate offices to obtain those approvals. • Surveys intended to include MSU employees must be reviewed and approved in advance by the Office of Employee Relations. The Office of Employee Relations will consult with and obtain the approval of Academic Human Resources for surveys intended to include MSU faculty or aca demic staff, and the Dean of the Graduate School for surveys intended to include graduate student employees. Employee Relations may also consult with or need to obtain the approval of the appro priate collective bargaining unit(s). • For all surveys, if the results of a survey might be published, the survey must be approved in advance by the MSU Human Research Protection Program (http://www. humanresearch. msu. edul). 2. Other requirements: • All surveys must be carefully targeted to reach only legitimate subjects of the survey. Surveys of large groups (e.g., all faculty, all staff) should be conducted through stratified samples of the group rather than by surveying all group members. • Bulk e:mail associated with a survey should be minimal in content, containing an invitation to the survey explaining its purpose and providing a link to the survey itself at a separate Website. • The Office of the Registrar or IT Services may charge a fee for assisting with a survey. • Survey requests are rarely accepted from· non University requestors. VI. DESIGN GUIDELINES Judicious and well-managed use of e-mail, even for per mitted purposes, is critical to maintaining recipients' per ception of the validity and effectiveness of electronic com municatiqns. The following design guidelines are strongly suggested for e-mail distributions originating within the MSU communit)r: A. Use bulk e-mail infrequently and for reasons of high value to the recipients. B. Keep bulk e-mail messages short. C. Always use a valid MSUnet address in the "From" line. D. Always use a clear, specific and non-empty subject line. E. Use plain text; avoid HTML. F. For bulk e-mailing, clearly identify in the body of the message the originating unit or individual, the set of individuals being e-mailed, and the purpose of the mes sage. G. Use URLs rather than attachments to refer readers to policy or practice statements, and to long content. H. Do not include or attach personal, confidential, or sen sitive information. To assure the integrity of student education records, consult Michigan State University Access to Student Information (http://www.reg.msu. edu/AcademicPrograms/Text. asp? Section= 112#s542). I. Carefully target lists of recipients to minimize the num ber of people who receive any given bulk e-mailing. J. Do not assume that all targeted individuals will receive the e-mail (i.e., do not disadvantage those who may not receive the e-mail). K. Send large quantities of bulk e-mail at non-peak times for e-_mail traffic (e.g., after 5:00 pm and before noon). L. Use existing targeted mailing lists and listservs when ever possible, within the permitted uses of the lists. Recipients should be allowed to opt-in and opt-out of listservs at their own discretion. M. Use the "blind carbon copy" (bee:) address field to sup press a long list of addresses in the "To" field. N. E-mail sent to students must comply with the Family Educational Rights and Privacy Act; see MSU's Student Records and the Federal Family Educati,onal Rights and Privacy Act (FERPA) (http://www.reg.msu. edu/AcademicPrograms/Text. asp? Section= 1l2#s54 l), and should be sent using the "Blind Carbon Copy" (BCC:) address field to suppress names of students to whom the e-mail is being addressed. VII. COMPLAINTS Complaints regarding alleged violations of this Administrative Ruling should be directed to abuse@msu. edu for consideration by MSUnet administrators. Users who violate this Administrative Ruling may be subject Student Handbook and Resource Guide 73 to revocation or limitation of e-mail privileges or referral for disciplinary action under established University procedures. VIII. HISTORY This document was originally implemented on November 21, 2004 and was updated in September 2007 and May 2009. In June 2009 edits were made to clarify the Surveys section and to correct name and Web address references. The following groups were consulted in the develbpment of this document: -Council of Deans (Fall 2003) -Provost's staff (Fall 2003, Spring-2004) -Vice President for Finance and Operations staff - · (Fall 2003, Spring 2004) -CORE group of vice presidenfs (Summer 2004) -Communications and Computer Systems Advisory Committees •Network Communications Committee (Fall 2004) • Instructional Computi~g and Technology Committee (Fall 2004) '' -Information Services and Technologies Coordinating Council (March 2009) -University Committee on Student Affairs (April 2009) -University Committee on Faculty Affairs (April 2009) ' Questions regarding this Administrative Ruling should be directed to the Vice Provost and CIO for Libraries and IT Services, Computer Center, 450 Auditorium Road, Room 400, East Lansing, MI 48824. Phone (517)353-0722. BAD CHECK/RETURNED ACH COLLECTION (Administrative Ruling) General Policy: Each individual is sent written notifica tion that his or her check/ACH has been returned, request ing redemption, either by cash, money order, or certified check, plus a service charge within a period of three (3) weeks. 1. Check/ ACH negotiated for the purpose of register ing, including payment of holds, tuition, board and room: Immediately upon receipt of the unpaid check/ ACH by the University, a financial hold is placed against the student. Written notification is sent to each student indicating that a check/ACH was returned and request ing the student to redeem the check/ ACH or contact the Cashier's Office within three (3) weeks .. The notice also indicates that the student's registration may be cancelled ifthe check/ACH is not redeemed by the due date on the notice. A student whose registration has been cancelled may be allowed to reregister during the semester subject to class availability, department approval, and the pay ment of all outstanding obligations with certifiable funds . . A service charge of $75 is assessed unless the student · presents a letter from his or her bank stating that the bank made an error. The $75 service charge is comprised of a $25 returned item service charge and a late registration fee of $50. 2. Check/ACH negotiated for reasons other than registration: Written notification-is sent to a per'Sotf indicating that his or her check/ ACH has been retunfed. -This notice requests redemption of the check/ ACH within a period of three (3) weeks by cash, money order, or certified check plus a $25 service charge. a. Non-Student Check/ACH- Ifthere is no response to the notice, a follow-up letter will be mailed allowing three (3) more weeks in which to pay. If unpaid by the due date on the notice, the check/ ACH is charged back to the department concerned. If the check/ACH amount and service charge totals $25 or more it is sent to Delinquent Receivables and may be referred to a collection agency. - b. Student Check/ACH- Immediately upon receipt of the unpaid check/ACH by the University, a financial hold is placed against the student. If the check and service charge remain unpaid, the account may be turned over to Delinquent Receivables for collection. 3. Check/ACH negotiated when it appears that the individual has full knowledge that funds were not available or the person admits to securing money under false pretenses: a. If the individual or student fails to make restitution as a result of normal follow-up procedures, and it appears that the individual has full knowledge that funds were not available, or the person admits to securing money under false pretenses, the case will be reviewed for possible prosecution. b. Individuals wishing to make restitution on a check/. ACH referred to the Department of Police and Public Safety must make restitution at that office. 4. Bad Check List: a. A student, who has issued three (3) checks and/or ACH's to the University that have been returned within a 12 month period, will be sent written notifi cation that his or her name is being placed on the Bad Check List. A student whose registration has been cancelled for nonpayment of a registration check/ ACH will be immediately placed on the Bad Check List. All future payments to the University must be by cash, money order, or certified check. b. Placement on the Bad Check List may be cause for denying future short term loans. c. A student may request that his or her name be removed from the Bad Check List one year from the date his or her last returned check/ACH was paid in full by completing a form in the Cashier's Office. 5. Other Sanctions: In addition, the University reserves the right to take one or more of the following actions: · a. Refer past-due unpaid returned checks/ACH and service charge to an external collection agency and report the balance to a credit bureau. b. Refer the student to the Office of Student Affairs and Services for disciplinary action. c. Bring action against the individual for the amount of a returned check/ ACH not redeemed within 30 days of 74 SPARTAN LIFE-2012 the date of the notification letter and $250 in costs. In addition, the court could rule that you must also pay the gre'ater of $100 or two times the amount of the returned check/ ACH. If you pay the total amount due within 30 days, no civil action will be taken against you. -Vice President for Finance and Operations and Treasurer -January l, 1975 (Amended 1981, 1982, 1985, 1988, 1989, 1990, 1993, 1994, 1998, 1999,2000,2003,2011) BICYCLES (Abridges text from ordinances 10.00 and 33.00) If a bicycle is operated, parked or possessed on MSU property, the MSU Police remind you that a bicycle must bear a current, valid and properly affixed permit issued · by the Michigan State University Department of Police and Public Safety, the City of Lansing, the . City of East Lansing, Lansing Township or Meridian Township. 1. Registering. Any bicycle operated or possessed on campus must bear a current, valid and properly affixed permit issued by the Michigan State University Department of Police and Public Safety, the City of Lansing, the City of East Lansing, Lansing Township or Meridian Township. Permits issued by the University are available online at www.police.msu.edu. The bicy cle's serial number or a self-selected number that has been engraved into the frame of the bicycle (engravers are available at the Police Desk) must be provided to register the bicycle. Permits must be attached accord ing to the instructions on the back of the permit (to the frame post located below the bicycle seat). 2. Parking. Unattended bicycles must be placed in bicycle racks and locked. Under no circumstances shall bicycles be parked in shrubbery, near building exits or entrances, in vehicle parking areas, or next to poles, posts, trees, hand rails, etc. 3. Impounding. Bicycles not properly parked, not regis tered, parked unlocked or in disrepair may be impound ed. It may be reclaimed Monday-Friday, 8:00 a.m.-4:30 p.m., at the MSU Parking Office upon proof of own ership and payment of the established impound fee. Impounded bicycles will be held at least 30 days, after which, unclaimed bicycles will be transferred to MSU Surplus to be sold. 4. Annual Cleanup. Starting the week after spring semes ter and during the summer, MSU Parking performs an annual bike cleanup. Bikes that are not registered with a valid permit will be impounded whether they are attached to a bicycle rack or not. Impoundment includes bikes that are in disrepair, or attached to meters, signs, railings, etc. A bicycle in proper repair that is locked to a bicycle rack and bears a current, valid and properly affixed permit issued by the Michigan State University Department of Police and Public Safety, the City of Lansing, the City of East Lansing, Lansing Township or Meridian Township should not be impounded. 5. Operation. State law and local ordinances require that bicycles be operated as if they were motor vehicles. You are required to yield the right of way to pedestrians in marked crosswalks, obey all traffic control signs and devices and keep as far to the right on the roadway as is possible, using bicycle lanes when available. Riding on sidewalks or footpaths, riding more than two abreast or riding against traffic is prohibited. 6. Equipment. Bicycles operated during dusk, darkness or dawn hours shall show a white light to the front and a red light or reflector to the rear. 7. Enforcement and Administration. MSU Police is responsible for the enforcement and administration of the University Traffic Ordinance, the Michigan Motor Vehicle Code and the bicycle licensing (registering) and control provisions thereof General bicycle information may be found at the MSU Police Website or in the Student Parking and Driving Regulations at www.police.msu.edu. Ordinance information may be found at www.trustee~.msu. edu. CAMPAIGNING, CANVASSING, AND PETITION DRIVES Persons interested in conducting political activities on the University campus should contact the Student Life Office, 10 l Student Services Building, for a copy of "Guidelines for Campaigning, Canvassing, and Petition Drives on the Michigan State University Campus." These guidelines contain information regarding the means by which political activities may be conducted on grounds governed by the Michigan State University Board of Trustees. As referred to in the guidelines, "political activities" include: 1. Campaigning-for an issue or a candidate which appears or will appear on a duly constituted ballot for a University, local, state or national election. 2. Petition drives-to place an issue on a duly constituted ballot, to seek a recall, to have a referendum. 3. Canvl!ssing-direct personal contact with individual voters to solicit their political support or opinions. 4. Voter reg~stration. The guidelines contain specific information regarding the following types of activities: Registration of candidates or speakers, supporting candidates and/or issues; posters and signs; leaflets and handbills; fund-raising; use of University facilities; outdoor events, including use of public address equipment and bullhorns, and parades; voter registration in University residence halls. Specific regulations and ordinances which apply and which are included by reference within the guidelines are listed below. All are printed in Part III of this book. Speakers Policy, Outside Signs and Structures (Ordinance 28) Distribution of Material in Residence Halls University Facilities and Services Residence Hall Space Use Policy Parades, Processions, and Sound Trucks Public Address Equipment Disorderly Assemblages or Conduct (Ordinance 15) Student Handbook and Resource Guide 75 CAMPING (Ordinance 13.00) Except in connection with approved University activi- ties which require overnight occupancy at the site of the activity, no person shall camp within the confines of land governed by the Board. "Camping" means the erecting of a tent or shelter of natural or synthetic material, preparing a sleeping bag or other bedding material for use, parking of.a motor vehicle, motor home, or trailer for the apparent purpose of overnight occupancy. It shall be a violation of this ordinance to camp without a permit. -Board of Trustees -Enacted: September -I'S, 1964 -Amended: October 12, 1990 December 10, 1994- - CAMPUS MAIL SERVICE (All-University Policy) 1. By action of the MSU Board of Trustees and the United States.Postal Service Private .Express Statutes, Campus Mail Service is limited to the distribution of official uni versity communications and the collection of mail for off-campus processing. (Code of Federal Regulations, 39CFR310.3) 2. Examples of communication that will be handled are: Notices of faculty meetings or other University depart ment sponsored affairs or programs, communications from one department of the University to another, and memorandums from one individual to another when pertaining to current University business. Those that cannot be distributed are requests for contributions (except Community Charitable Campaign), sales or col lections by campus organizations or individuals, church announcements; club announcements, notices of political or organizational meetings except meeting of learned and professional societies.1 -Board of Trustees -May, 1965 (NOTE: Student organizations having questions regarding the Campus Mail Service should call the Mail Services department at 355-1700.) CLOSING HOURS IN UNIVERSITY RESIDENCES (Student Group Regulation) CLOSING HOURS: a. All residence halls will be closed at the following hours: 12 midnight_:-7 a.m. seven days a week. ARRIVAL AND ABSENCES a. Registration Week . Students are required to check in, in person, upon arriv ing at their designated residence hall during registration week. b. Absences , All students are encouraged to inrori!i_t4eir Mentor (Resident Assistant) of prolonged absences of more than 24 hours so they may be re!;l£hed in case of art emer gency. - Residence Halls Association - Associated Students of Michigan State University -Vice President for Student Affairs and Services -February 7, 1973 (See also: General Student Regulation 4.00.) SECURITY PROCEDURES: a. Campus Living Services and Residence Life, Residence Halls Association, and Vice President for Student Affairs and Services personnel shall establish guidelines for security in residence halls in accordance with this policy. b'. ·Each residence hall shall establish internal security procedures consistent with the guidelines of 2.a. above, which reflect unique differences in ihe needs and desires of the residents of each hall, and differences in the physical design and construction of each hall. -Residence Halls Association -Associated Students of Michigan State University -Vice President for Student Affairs and Services -June 16, 1.972 CODE OF TEACHING RESPONSIBILITY Satisfaction of teaching responsibilities by instructional staff members (herein referred to as instructors) is essential to the successful functioning of a university. This Univer sity conceives these responsibilities to be so important that performance by instructors in meeting the provisions of this Code shall be taken into consideration in determining sal ary increases, tenure, and promotion. 1. Course content: Instructors shall be responsible for ensuring that the content of the courses they teach is consistent with the course -descriptions approved by the University Committee on Curriculum and the University Council. Instructors shall direct class activities toward the fulfillment of course objectives and shall evaluate student performance in a manner consistent with these objectives. 2. Course syllabi: Instructors shall be r.esponsible for dis tributing a course syllabus (either in print or electronic form) at the beginning of the semester. The syllabus shall minimally include: (a) instructional objectives; (b) instructor contact information and office hours; ( c) grading criteria and methods used to determine final course grades; ( d) date of the final examination and tentative dates of Private Express Statues (Vol. 39 Federal Register) pp. 33211- 13. Sect. 310.3(b) does not permit the Campus Mail Services to receive and/or carry letters (1) which do not relate to the current business of University, e.g., personal letters of the University's officers and employees, (2) exchanged between ?on-University agencies, or (3) exchanged between students. 76 SPARTAN LIFE-2012 required assignments, quizzes, and tests, if appli cable; (e) attendance policy, if different from the University attendance policy and especially when that atten dance policy affects student grades; ( f) required and recommended course materials to be purchased, including textbooks and supplies; and (g) any required proctoring arrangements to which stu dents must adhere (effective Spring 2013). 3. Student Assessment and Final Grades: Instructors shall be responsible for informing students, in a timely manner so as to enhance learning, of the grading criteria and methods used to determine grades on individual assignments. Instructors shall be responsible for assess ing a student's performance based on announced criteria and on standards of academic achievement. Instructors shall submit final course grades in accordance with University deadlines. Assessment methods (effective Spring 2013) should be appropriate to the learning objectives of the course. In the context, instructors are expected to take reasonable steps to create an assess ment that promotes academic integrity. When proctor ing.or other security measures are necessary to ensure integrity of assessments, then such measures should be administered in a manner consistent with the design and delivery of the course. 4. Testing Documents: Instructors shall be responsible for returning a students student answers to quizzes, tests, and examinations with such promptness to enhance the learning experience. Instructors shall retain final examination answers for at least one semester to allow students to review or to retrieve them. All testing ques tions (whether on quizzes, tests, or midsemester or final examinations) are an integral part of course materials, and the decision whether to allow students to retain them is left to the discretion of the instructor. 5. Term Papers and Comparable Projects: Instructors shall be responsible for returning a students term papers and other comparable projects with sufficient prompt ness to enhance the learning experience. Term papers and other comparable projects are the property of s.tu dents who prepare them. Instructors shall retain such unclaimed course work for at least one semester to allow students to retrieve such work. Instructors have a right to retain a copy of student course work for their own files. 6. Class Meetings: Instructors shall be responsible for meeting their classes regularly arid at scheduled times. To allow units to take appropriate action, instructors shall notify their units if they are to be absent and have not made suitable arrangements regarding their classes. 7. Appljcability of the Code of Teaching Responsibility to Student Assistants: Instructors of courses in which assistants are authorized to perform teaching, grading, or other instructional functions shall be responsible for acquainting such individuals with the provisions of this Code and for monitoring their compliance. 8. Instru.ctor Accessibility to Students: Instructors shall be responsible for being accessible to students outside of class time and therefore shall schedule and keep office hours for student conferences. Office hours should be scheduled at times convenient to both stu- · dents and instructors with the additional option of mutu ally convenient prearranged appointments for students whose schedules conflict with announced office hours. Each teaching unit shall determine the minimum num ber of office hours for instructors in that unit. Instructors who serve as academic advisors also shall be respon sible for maintaining appropriate office hours before and during enrollment periods. In addition to office hours, instructor accessibility through e-mail and other means is encouraged. 9. Commercialization of Course Notes and Materials: The University prohibits students from commercializing their notes of lectures and University-provided class materials without the written consent of the instructor. Instructors may allow commercialization by including permission in the course syllabus or other written state ment distributed to all students in the class. HEARING PROCEDURES 1. Students may register complaints regarding an instruc tor's faiJure to comply with the provisions of the Code of Teaching Responsibility directly with that instructor. 2. Students may also take complaints directly to teaching units' chief administrators or their designates.* If those persons are unable to resolve matters to the student's satisfaction, the student must submit a written, signed statement to the chair of the hearing board of the depart ment/school within which the violation is alleged to have occurred (see AFR Article 7 III. A and B). A copy of any complaint transmitted shall be sent to the instruc tor. A written report of the action or recommendation of such groups will be forwarded to the student and to the instructor, normally within ten working days of the receipt of the complain~. 3. Students wishing to appeal a teaching unit action or recommendation may do so as outlined in Academic Freed.om for Students at Michigan State University, Graduate Student Rights and Responsibilities, or Medical Student Ri:ghts and Responsibilities. *Such complaints must normally be initiated no later than the middle of the semester following the one wherein alleged violations occurred. Exceptions shall be made in cases where the involved instructor or student is absent from the University during the semester following the one wherein alleged violations occurred. History of Approval Original Document: -Academic Council, November 4, 1969 -Academic Senate, November 19, 1969 Revisions -Ac~demic Council, May 19, 1976 -Academic Council, February 27, 1996 -Academic Council, April 19, 2005 -Board of Trustees, February 12, 2010, Effective August 16, 2011 Student Handbook and Resource Guide 77 CONFLICT OF INTEREST IN EDUCATIONAL RESPONSIBILITIES RESULTING FROM CONSENSUAL AMOROUS OR SEXUAL RELATIONSHIPS1,2 (All-University Policy) (Policy #04-17-05) An amorous or sexual relationship between a student and a faculty member, a graduate teaching assistant or another University employee who has educational responsibility for that student may impair or undermine the ongoing trust . needed for effective teaching, learning and professional development. Because of the faculty member, gradu;ite assistant or other employee's authority or power over the student, inherently conflicting interests and perceptions of unfair advantage arise when a faculty member, graduate teaching assistant or other employee assumes or maintains · educational' responsibility for a student with whom the fac ulty member, graduate teaching assistant or other employee has engaged in amorous or sexual relations. It is, therefore, the policy of Michigan State University that · each faculty member, graduate teaching assistant and other University employee who has educational responsibili- . ties for students shall not assume or maintain educational responsibility for a student with whom the faculty member, graduate teaching assistant or other employee has engaged in amorous or sexual relations, even if such relations were consensual. Whether such amorous or sexual relationships predate the assumption of educational responsibility for the student, or arise out of the educational relationship, the fac ulty member, graduate teaching assistant or other employee shall immediately disclose the amorous or sexual relation ship to the relevant unit administrator, who shall promptly arrange ot.her oversight for the student. In unusual circumstances, the achievement of the affected student's academic requirements may necessitate continued oversight of the affected student by the faculty member, graduate teaching assistant or other University employee who has engaged in amorous or sexual relations with that student. In such circumstances the unit administrator shall, therefore, have authority, after consulting the affected student, to permit the continued oversight of the affected student by the faculty member, graduate teaching assistant or other University employee, provided that the faculty member, graduate teaching.assistant or other University employee shall not grade or otherwise evaluate, or partici pate in the grading or other evaluation of, the work of the affected student, and that the alternative arrangements for grading or evaluating the affected student's work treat the student comparably to other students. I' -A'Cademic Council -April 23, 1996 -Board of Trustee -November 8, 1996 COPYRIGHT NOTICE Notice of Written Plan for Copyright ProvISions of the Higher· Education Opportunity_ ~ct August 26, 2010 BASIS Michigan State University's Procedures for Addressing Instances of Possible Copyright Infringement on Michigan State University's (MSU) Computing Resources and Network forbid the unlawful copying or disbribution of copyrighted works in any form. This document is the "written plan" required of the University under the copyright-related regulations associated with the Higher Education Opportunity Act of 2008. A. Annual disclosure Each year, close to the beginning of Fall Semester, a notice is sent by e-mail to every individual having a MSU network ID to inform them that illegal distribution of copyrighted material is prohibited and may subject them to criminal or civil liability. The notice provides a link to MSl}'s Procedures for Addressing Instances of Possible Copyright Infringement on Michigan State University's (MSU) Computing Resources and Network (MSU's Digital Millennium Copyright Act (DMCA) procedures). B. Combating unauthorized distribution of copyrighted material The University addresses unauthorized distribution of copyrighted material through a variety of educational, technical, and disciplinary means. These include: Informs all network users and (more frequently) stu dents of their obligations to follow copyright laws, of MSU policies and practices regarding copyright infringement; enhanced communications now a part of our SecureIT safe computing campaign; Presentations, posters, press articles, hand-outs, and other informational and educational mechanisms explaining the difference between appropriate and inappropriate use of copyrighted materials; Library, online, and other resources to assist students, faculty and staff with copyright questions and copy right clearances; Full cooperation with copyright owners or their agents to investigate and take appropriate actions on their complaints of alleged infringement of their copyrights; DMCA policy and a vigorous program for accepting and promptly responding to DMCA notices; Standardized and consistent handling of procedural and disciplinary response to alleged violations of the University's copyright policies. Student network access may be suspended on a first complaint and is suspended for second complaints; second complaint also involves mandatory in-person meeting of student The Board of Trustees approved this policy statement on November 8, 1996. The Board of Trustees adopted a subsequent motion which emphasized the view of the Board that consensual amorous or sexual relations between faculty and students are discouraged. 2 Other relevant policies include "Supervision of Academic Work by Relatives" and "Conflict of Interest in Employment". 78 SPARTAN LIFE-2012 with an administrator; third complaint results in auto matic referral to student judiciary system and may result in suspension from school; each level of student complaint involves a mandatory fee which escalates with subsequent complaints; employees referred into appropriate employee disciplinary process; Blocks unsolicited inbound Internet connections to all DHCP network addresses (i.e., to computers not offi cially set up as servers); Asymmetric bandwidth availability at residence hall ports slows uploading (10 Mbps inbound; 768 Kbps outbound). C. Aternatives to illegal downloading The market for legal downloads is constantly changing. EDUCAUSE provides a well-updated online list oflegal sources of downloads and accessing media. D. Periodic review This document and the associated practices and processes will be reviewed at least annually (reviews may be triggered more frequently when circumstances change in ways that suggest a review should be undertaken) by the Vice Provost and CIO for Libraries and IT Services in consultation with the offices of the Provost, Human Resources, Student Affairs and Services, and General Counsel. -Revised June 20, 2012 DISORDERLY ASSEMBLAGES OR CONDUCT (Ordinance 15.00) .01 No person shall, without authorization, assemble together anywhere on the campus for the pm:pose of creating any excessive noise or disturbance, riot, raid, or disruption, or assemble in a manner which obstructs the free movement of persons about the campus or the free and normal use of University buildings and facili ties, or prevents or obstructs the normal operations of the University. .02 No person shall disrupt the normal operation of any properly authorized class, laboratory, seminar, exami nation, field trip or other educational activity of the University. .03 No person shall disrupt the normal use of any campus building or area which has been assigned or scheduled by appropriate means for educational or extracurricu lar activities. Included within, but not limited to the · foregoing, is the use of appropriate buildings or areas , for dramatic or musical presentations, lectures, athletic events, military exercises, orientation meetings, reg istration, commencement ceremonies, and placement activities. .04 No person shall use public address equipment, bull horns, or other methods of sound amplification any where upon the campus except through written permit by the Secretary of the Board of Trustees. .05 No person shall disrupt the normal activity or molest the property of any person, firm or agency while that person, firm or agency is carrying out service, activity or agreement for or with the University. .06 No unauthorized person shall enter upon the playing area of any athletic contest or exhibition while said contest or exhibition is in progress. .07 No person shall project or drop any object which could cause injury, damage or interference in the spectator or playing area during any athletic contest or exhibition. .08 No person shall enter or attempt to enter into any dance or social, athletic, theatrical or other public event with out a ticket of admission to such event when such tick ets are required, or enter or attempt to enter contrary to any established rules or qualifications for eligibility for attendance at such events as provided by the sponsors. No person ineligible to attend such events shall loiter about the premises where such an event is being held. .09 No person shall enter any steam tunnel, mechanical room or boiler room unless required to do so in the proper performance of assigned University duties. .10 No person shall make, or continue, cause or permit to be made, orally or by use of any device, any unneces sary noise disturbance. Noncommercial public speaking and public assembly activities conducted on any public space or public right of way shall be ~xempt from this section, except as otherwise provided herein . . 11 No person shall urinate or defecate in any public place or upon any public or private property, except in a sanitary facility intended for such activities. The following acts, and the causing thereof, are hereby declared to be violations of this section: Sound Production and Reproduction System. The playing, using or operating, or permitting the playing, using or operating, of any televi sion or radio receiving set, musical instrument, or other machine or device for producing, reproducing or amplify ing sound, in such a manner as to create a noise distur bance, or at any time with a louder volume than is reason ably necessary for convenient hearing for the person(s) present in the room, vehicle or other place in which such instrument, machine, set or device is operated and who are voluntary listeners thereto. The operation of any such tele vision or radio receiving set, instrument, machine or device between 11:00 p.m. and 7:00 a.m. of the following day in such a manner as to be plainly audible at a distance of sev enty-five feet from the building, structure, vehicle or other place in which it is located shall be prima facie evidence of a violation of this section. This subsection shall not apply to noncommercial speech. -Board of Trustees -Enacted: September 15, 1964 -Amended: April 20, 1973 December 10, 1994 February 10, 2005 (See also: Student Disorderly, Conduct Policy, MSU Policy #: 06-11-01) Student Handbook and Resource Guide 79 DISTRIBUTION OF LITERATURE The right of students to express opinions and communicate ideas in writing is viewed by the University as fundamen tal, subject to regulation only with regard to the manner of distribution, and the identification of the author. For this reason, the over-riding principles governing student pub lications are contained in the document codifying Sti!dent rights and responsibilities, Academic Freedom for Students at Michigan State University, specifically in Article 9, entitled "Independent and University-supported Student Publications." DISTRIBUTION OF MATERIAL.IN RESIDENCE HALLS (Student Group Regulation) 1. Mailbox distribution Material may be placed in University residence hall mailboxes provided it qualifies as one of the following: a. U.S. mail. I ,, . b. Campus mail with student's name and room number. c. Material from complex directors, Campus Living Services and Residen.ce Life, residence hall manag ers, hall government or Residence Halls Association (RHA). d. Registered student organizations, living unit organi zations, major governing groups and ASMSU, ifthe material carries the student's name and room number. RHA is excepted from this provision. e. Material presented to the desk receptionist if the material has the student's name and room number. (This is to be understood as communication between individuals, not mass distribution.) The above procedures are to protect all the occupants of the halls from mass distribution of material that is gener ally not of interest to the majority of the occupants; to pro tect the privacy of the individual; and to facilitate a method of circulation which is feasible and effective. 2. Free-will, pick-up distribution Mass distribution of material, on a free-will, pick-up basis, may be accomplished in the University residence halls at the designated distribution center. Any University or student group or organization may distribute at this center, provided the name of the individual or individuals respon sible for the material appears on the item to be distributed. If the organization or group is registered or has obtained a charter, the name of the organization shall appear on the material. This material may be removed after three days of · exposure. Any petitioning or leafleting within the halls which requires the use of hall space requires the permission of that hall government, and Campus Living Services and Residence Life director. Halls which have no organized, functioning government refer jurisdiction to RHA, Guest Services Manager, and the Assistant Director of Campus Living Services and Residence Life. 3. Door-to-door distribution There shall be no door-to-door distribution of any nature. 4. Commercial distribution .,,.._ .. No advertising for commercial and/oi'ii,on-University interests shall be permitted, other than regular United States mail fully addressed wlth the student's name and room number. 5. Bulletin boards a. All notices and publicity for recognized and autho rized student organizations (registered student orga nizations, living unit organizations, major governing groups, and ASMSU) to be posted in residence halls shall be cleared through Campus Living Services and Residence Life, G-55 Wilson Hall. b. All other notices or publicity shall be cleared by the complex director. A blanket approval may be issued by the Director of Campus Living Services and Residence Life. c. No advertising for commercial interests will be permit ted. d. Size of notices and publicity shall not exceed 12 inches x 18 inches. e. , Each individual residence hall shall have final authority to make exceptions in regard to its policy of bulletin board maintenance. 6. Violation of this policy a. Any student in a University residence hall who does not comply with this policy will be referred to the student's complex director. The staff member may refer the student to the hall judiciary if deemed nec essary. b. Any other student will be referred to the Office of the Vice President for Student Affairs and Services. c. Any individual outside the University community who does not comply with this policy will be referred to the proper authorities. 7. Revisions Any revision of any part of this policy must be approved by Residence Halls Association, Campus Living Services and Residence Life, and the University Committee on Student Affairs. ---:-Residence Halls Association -Campus Living Services and Residence Life -University Committee on Student Affairs -Vice President for Student Affairs and Services -May, 1965; Revised February 27, 1973; July 22, 1983 (See also: General Student Regulation 2.00, 3.00, 4.00 and 5.00.) E-MAIL NOTICE FOR STUDENTS MSU Student E-mail Commumcahons Nohce Michigan State University (MSU) uses e-mail as one of several means of communication with students. In the con text of this notice, "student" refers to all persons who have been admitted to MSU as a student, whether or not they have registered or enrolled for classes. An official MSU e-mail address is issued to each student at the time he or l U.S. postal regulations entitle incumbent U.S. senators and representatives to send first class mail to their constituents without full names and addresses. Accordingly, such mail delivered to residence halls will be distributed to residents ' mail boxes. 80 SPARTAN LIFE- 2012 she is admitted to MSU. This official MSU e-mail address takes the form of a person's MSU NetID followed by "@ msu.edu" (e.g., sparty@msu.edu) and resides in MSU's Mail.msu e-mail system (mail.msu.edu). This is the only e-mail address that the University will centrally maintain for sending official communications to students, and the only e-mail address that the University will use for sending official communications to students after they enroll. Students are responsible for activiting their MSU NetID and e-mail account; both of these may be accomplished on the NetID website at http://netid.msu.edu/. Students must check e-mail regularly in order to read important messages and notifications. Certain communications may be time sensitive. Failure to read official University communica tions sent to the students' official MSU e-mail addresses does not absolve students from knowing and complying with the content of those communications. Each student must manage his or her University e-mail account to ensure that the Inbox file has sufficient space to allow for e-mail delivery. Students act at their own risk and should take precautions if they choose to have their e-mail forwarded to an e-mail address other than their official MSU e-mail address. Commercial and other e-mail services sometimes block e-mail from external sources. "Spam" filters applied outside of the MSU Mail.msu e-mail service may block e-mail that the student needs to receive. MSU is not responsible for any difficulties that may occur in the proper or timely transmission of or access to e-mail forwarded to any e-mail address other than the official MSU e-mail address, or which may be blocked by spam filters other than those applied by the Mail.msu e-mail sys tem itself. Any such difficulties will not absolve students of their responsibility to know and comply with the content of official communications sent to students' official MSU e-mail addresses. Use of e-mail for official communications with students will comply with other applicable MSU policies and busi ness practices. · -Originally published February 15, 2006 -Revised February 28, 2006 EXAMINATIONS (Ordinance 17.00) .01 No person shall procure in any unauthorized manner any examination question or answer related to any course of study offered at Michigan State University, regardless of the form or format in which such question or answer may originally have been maintained. . 02 No person shall furnish to any unauthorized person any examination question or answer related to any course of study offered at Michigan State University, regard less of the form or format in which such question or answer may originally have been maintained. .03 The unauthorized possession of any of the aforesaid examination documents shall be considered prima facie evidence of an attempt to violate the provisions of this section. -Board of Trustees -September 15, 1964 -Revised December 10, 1994 -Revised April 14, 1995 FACILITIES AND SERVICES, UNIVERSITY 1. ALL-UNIVERSITY POLICY FOR USE OF MICHIGAN STATE UNIVERSITY FACILITIES AND SERVICES Exclusive of Residence Halls, Food Stores and Kellogg Center, by Students; and for Revenue-Producing Projects of Students (Student Group Regulation) a. Use of Facilities and Services 1) All qualified registered student organizations, living unit organizations, major governing groups, Council of Graduate Students (COGS), and Associated Students of Michigan State University (ASMSU) are to be allowed to use University facilities and servic es. These activities and their time, place, and manner must be scheduled according to University policies and procedures. The activity for which a facility is requested cannot physically conflict with other previ ously scheduled events or interfere with basic ongo ing facility requirements. 2) All events and meetings held on University property or in University facilities which are not "for mem bers only" shall be deemed public meetings open to the University community and any member of that community shall be admitted without discrimina tion as to race, creed, ethnic origin, age, political persuasion, marital status, disability status, sex, or sexual orientation. Meetings and events which are "for members only" must be so designated when facilities are requested. In addition, the organization must have a record of the individual members prior to requesting facilities and may invite only the pre determined membership to the meeting or event. 3) Seeurity measures for public meetings shall be routinely cleared through and approved by the Department of Police and Public Safety. Should security procedures, as determined by the Department of Police and Public Safety, result in more than routine security costs, the additional costs shall be assumed by the group sponsoring the event. In the event that the sponsoring group contests the ruling of the Department of Police and Public Safety as requiring excessive precautions, the group may appeal the ruling under Article IV of Academic Freedom for Students at Michigan State University . b. Revenue-Producing Projects 1) For the purposes of this policy, all activities involv ing the collection of money by student groups are defined as revenue-producing projects. Revenue producing projects include the selling of printed materials, political materials, student-produced goods, student-provided services, the selling of tick- . ets and/or charging admission to public activities or events, the soliCiting of voluntary contributions, and the selling of other goods and services. Student Handbook and Resource Guide 81 2) No revenue-producing event held on campus or in University facilities may directly benefit financially the individual officers and/or members. Any excep tions to this must be approved through the Student Affairs and Services Division. 3) Only registered student organizations, living unit organizations, major governing groups, COGS, and ASMSU may conduct revenue-producing prof ects on campus. 4) Registered student organizations sponsoring revenue producing events on the campus or in University facilities must have a University financial account and all revenues and expenditures of the revenue producing event must go through this account unless - the revenues are under $50 per day. The University, through the Student Affairs and Setvices Division, reserves the right to review and audit this account. 5) All revenue-producing projects must be registered with the Student Affairs and Services Division except: a) 'Revenue-producing projects in which only the membership of the sponsoring registered student organization or living unit organization is solic ited. b) Sales of student and University publications. (This shall be in accordance with the guidelines established in Academic Freedom for Students at Michigan State University.) 6) The following guidelines are established and apply to all revenue-producing projects conducted on cam pus: a) The date, location, and a brief description of the revenue-producing project must accompany the registration which must be signed by the sponsor ing organization's advisor and presiding offic'er. These signatures will indicate the sponsoring organization's approval of said project. b) The sponsoring organization assumes all respon sibility for conducting a revenue-producing project in compliance with the ordinances, writ ten policies, and regulations of Michigan State University. c) The establishment of booths and/or door-to-door solicitation for the purpose of selling literature, publications, goods and services, and tickets is prohibited in any classroom building. An excep tion to this shall be made for those events held in classroom buildings which require a ticket or admission charge for admittance or solicit a vol untary .contribution. In these instances, the sale of tickets or the collection of the admission charge, or the solicitation of the voluntary contribution may take place at the approximate time of the event and in the area of the classroom building designated for the event. d) The establishment of booths and/or tables for selling literature, publications, permitted goods and services, and tickets, and the solicitation -0f voluntary contributions is permitted in the main concourse of the MSU Union and in the lobby of the International Center. e) Revenue-producing projectss o.11ducted on campus, outside of campus buildings: may not interfere with the use of streets, sidewalks; and building entrances or classes, aRd other organized educa tional activities. f) Organizations may be required to pay a standard service charge only for any additional University services that might be required because of the revenue-producing project. There may also be a rental charge for the use of some facilities. The decision to assess such charges may not be based on the method of collection of revenues, the purpose of the revenue-producing project, or the nature and/or composition of the sponsoring group. -Associated Students of Michigan State University - Council of Graduate Students -University Committee on Student Affairs -Vice President for Student Affairs and Services - May 17, 1971, Revised June 6, 1986 2. USE OF SPACE IN RESIDENCE HALLS (Student Group Regulation) Residence halls at Michigan State University have been designed to include multipurpose space for academic, social, cultural, governmental, and recreational programs. Residence hall space is primarily for the use and benefit of those students who reside in residence halls during a regular academic semester (which is defined as the first day of hall opening through hall closing for that semester). For this reason, the recognized governing body of a hall or its authorized representative and hall director are responsible for the granting of permission to use space in that hall. (The hall director will assume all responsibility if a stu dent government does not exist in a given hall.) The Hall Director and governing body of the hall should not become simply a booking agent, but should recognize that through their responsibility for reserving hall space they can provide hall residents with opportunities for an expanded range of experiences and involvement. This responsibility includes both educational and financial considerations which extend beyond the mechanics of booking rooms. Furthermore, this responsibility must include a concern for the safety and security of the residents and the hall. a. General Guidelines for Space Use 1) Initial contact for the approval and booking process for use of classrooms, kivas, lounges, conference rooms, dining rooms, and similar space, outside of regularly scheduled day and evening classes within a particular hall is initiated by contacting the Campus Living Services and Residence Life Booking Manager. In this initial contact the steps in the approval and booking process specific to the par ticular hall will be explained. 2) The hall student government and hall director shall develop and have available copies of its specific policy for use of space within that particular hall. It shall include: a) procedures for obtaining approval and registration 82 SPARTAN LIFE- 2012 for use of space. b) the means and procedures for covering labor, set up and clean-up costs; the method of financing; the collection of deposits, if applicable; and the assessment of damage charges to the person and/ or the group making the booking. c) a list of groups that have automatic approval to booR specific facilities for meetings through the booking office for the purpose of making book- . ing regularly scheduled meeting,s more expedient. These groups could include academic groups located within the hall, residential colleges within the hall, hall governments, advisory staff, man agement and possibly other groups as appropri ate. d) a list of the facilities in the hall which are avail able and any limitations on the use of each facility which are appropriate including fire safety limita tions. e) a list of the specific groups in a given hall that qualify as "within-hall groups" as defined in Section 2.b. f) a statement about "other groups" as defined in Section 2.b. of this policy. This statement will allow for an individual hall to restrict its space based on such considerations as the size of the group, alcohol use, and the nature of the activity. g) a statement which indicates the closing hours for events. All events or activities held within the living area are expected to end at hall clos ing-12 :00 midnight, Sunday through Thursday and l :00 a.m., Saturday and Sunday mornings. However, halls may identify specific facilities outside the living area which could be used for events continuing past closing. Such events may be planned only by "within-hall groups." The facilities for such events must be in locations which result in no disturbance to residents in the living areas. If such facilities can be identified in a given hall and agreed upon by hall govern ment and the hall director, a proposal for such an after-hours policy should be forwarded for exami nation and approval by the Assistant Director and Associate Director. Such a proposal should also contain explicit expectations for the way in which the hall escort policy will be maintained during such events without excessively overbur dening the night receptionist. It would include, furthermore, a stipulation that such events will end promptly at the agreed upon closing time at the initiative of the residents planning the event and without the need for intervention by advisory staff. Subsequent to approval of such a policy, only the hall director, the Campus Living Services and Residence Life Booking Manager, and hall government will need to give approval for a given event. h) procedures to be taken against a group which vio lated agreements or policies governing the use of residence hall space. i) other, as may be appropriate to each individual hill . 3) Carpeted dining rooms may be used for dances if a suitable floor covering is provided to protect the car peting. If damages to carpeting occur as a result of dances or any other activity, the use of dining rooms for such purposes will be discontinued. 4) Food service, cleaning, set-up, and similar s~r­ vices must be secured through the Residential Hospitality and Services Culinary Service Manager. Listed below are general guidelines. Exceptions to these guidelines may be made by the Residential Hospitality and Services Culinary Service Manager according to limitations of that particular hall or the requirements of a given event: a) Events requiring food service need two to three weeks advance notification after approval is obtained and booking procedures completed. b) Events requiring special set-up or maintenance need one week advance notification after approv al is obtained and booking procedures completed. c) Events requiring no special set-up need three working days advance notification after approval is obtained and booking procedures completed. 5) Since approval for use of residence hall facilities must be made jointly by the hall government, the hall director, and Campus Living Services and Residence Life Booking Manager, any one of the parties may veto the use of a hall facility by any group. Such an action should be based upon a sound rationale: for example, a group which failed to fulfill its obliga tions in the past might be disallowed any further use of space. Primary responsibility for such decisions exists at the hall level and any dissatisfaction with such a decision should be discussed, first, at the hall level. An appeal is possible, but not to be considered routine, if a group thinks it has been treated unjustly. An appeal board consisting of the area director, Campus Living Services and Residence Life Booking Manager, and RHA designate can be convened by · contacting one member. 6) Any event involving the collection of funds shall comply with the All-University Policy for Use of Michigan State University Facilities and Services, exclusive of Residence Halls, Food Stores, and Kellogg Center by Students; and for Revenue Producing Projects of Students and with Ordinance 27.00 regarding selling and advertising. Only those organizations specifically enumerated in these poli cies shall be eligible to collect funds for ~ny event. a) All student revenue-producing events fall under the jurisdiction of ASMSU, RHA, and the Department of Student Life. Such events must be registered with the Department of Student Life prior to seeking hall space. (Information on procedures for registration of revenue projects is available in the Student Life Center, 101 Student Services.) b) Granting permission to use hall space for such revenue producing events remains the responsibil- Student Handbook and Resource Guide 83 ity of the hall government, hall director, and hall manager. 7) Any group requesting use of space in a hall for an event which involves the use of alcoholic bever ages must also secure registration and approval for the ~vent under the guidelines of the Administration Ruling (Use of Alcohol) and the alcohol policy of that hall in which the event will be held. 8) Advertising for any event must follow established procedures. (See policy for Distribution of Material in Residence Halls, Fundraising and Revenue Producing Projects, and Signs.) 9) Any petitioning or leafleting within the hall~ which requires the use of hall space requires the permis sion of the Campus Living Services and Residence Life Booking Manager. (See also: Distribution of Material in Residence Halls and Guidelines for Campaigning; Canvassing, and Petition Drives on the Michigan State University Campus, in the Student Life Office, 101 Student Services.) 10) Once space is approved for an all-University event/ meeting to be held in residence hall facilities it shall be deemed a public meeting or event open to the entire University community. Any member of that community shall be admitted without discrimination due to race, creed, religion, national origin, sex, or sexual o~ientation. Similarly, any activity, event, or meeting approved for a house, hall, or complex shall be open to their members of the specific community without discrimination. Exceptions to the above such as special meetings or events which are "for members only" must be so designated when facilities are requested and adver~ tised•as such. In addition, the organization must have a record of individual members prior to requesting facilities and may invite only the pre-determined membership. 11) Formally scheduled classes should be conducted in facilities scheduled for that purpose unless prior approval for change is obtained from the academic department, the Office of Space Utilizatio~ and the Campus Living Services and Residence Life Booking Manager. 12) Should the need for special academic services occur, (i.e., testing, tutoring, help sessions, or make-up classes) prime consideration should be given to making such space available. 13) Groups which fail to adhere to the responsibilities outlined in this policy or specific hall policies may be deI].ieq future use of space. However, before dis ciplinary/administrative action can be taken against a group, the basic tenets of due process must be fol lowed. a) The group shall be informed in writing that they are accused of space use policy violations. The disciplinary/administrative process may be initi ated by either the hall government, the Residence Life staff or the Campus Living Services and Residence Life Booking Manager. b) The group shall have the opportunity to defend itself against the alleged accusations to a com mittee comprised of representatives of the hall government; the Residence""1:ite staffs and the Campus Living Services and Residence Life Booking Manager. If~n allegation is not con tested by the group, the decision of the hall gov ernment, Campus Living Services and Residence Life Booking Manager and Residence Life staff becomes effective. c) The group shall be informed, in writing, by the hall government, or Campus Living Services and Residence Life Booking Manager of any disci plinary/administrative action being taken against it. Specific restrictions or sanctions should be detailed and included in the written notification. d) Final appeal may be addressed to a committee comprised of the Area Directors, and RHA repre sentative. e) RHA and Campus Living Services and Residence Life will keep a list of groups not adhering to the responsibi.Lities outlined in this policy and will make such information available, upon request, to the halls. b. Use of Space by Within-Hall Groups The following guidelines as well as the general guide lines shall apply to the use of space for student groups within a particular hall. 1) Within-hall groups qualify for the use ofresidence hall facilities . Such within-hall groups and activities include three major categories: a) an event or activity planned by the hall, house, or hall government and, 1) attended solely by resi dents of that hall, or 2) attended by residents of that hall and their invited guests. b) an event or activity planned and attended by a hall group, which has been formally recognized by the hall government, and that group's invited guests. Hall groups which are so formally rec ognized are those which have received financial appropriations from the government, or have been formally approved and registered by the government (i.e., photography group, weightlift ing group, Black Caucus, radio station). Such groups should be listed in the space use policy of each hall. c) an event or activity planned and attended by resident members of the residential college or academic unit housed within that hall and their invited guests. 2) Within-hall groups must assume responsibility for the meetings, events, or activities they plan. If a par ticular group does not have demonstrated financial resources (i.e., a University account) a representa tive of that group must sign a statement agreeing to assume financial responsibility for any charges. 3) Within-hall groups may not sponsor activities of groups which fall under Section 2.c., "other groups", thus giving the event "within-hall group" status and thereby circumventing the specific provisions of 84 SPARTAN LIFE-2012 Section 2.c. which pertain to "other groups". 4) Charges for within-hall groups or activities are under the following guidelines. These procedures differ from those for other groups outside the specific hall for two reasons: first, these residents have paid for the use of these facilities through their room and board; second, these groups have recognized finan cial resources available through the hall government. a) Charges are not rental charges, but represent additional labor, supplies, material, or repair costs required to accommodate the event. Campus Living Services and Residence Life staff and student government representatives, determines whether or not volunteer help can be accepted to assist in set-up or clean-up. Care should be taken in planning events with respect to day, time, and location, so as to utilize all facilities to the best advantage with lowest possible labor costs. b) Charges for set-up and clean-up are made if an event is presented for residents of a hall or com plex and an admission, collection, or donation is accepted from participants. c) Charges are made for any event sponsored for all students in residence halls or all University stu dents regardless of whether the event is free or by paid admission. d) Should an admission or donation be requested solely for the purpose of covering costs (not to raise funds) no charges other than for damages will be assessed, provided tickets are used and a statement of income and expenses for the event is presented by the government to the hall manager. If a profit is realized, charges will be assessed. e) Charges will be made if additional labor is required to prepare the space for use the follow ing morning. f) Charges are made for the use of hall dining rooms where major set-up or cleaning is required. However, the following halls are entitled to one such event each term at no charge so long as the event is non-profit. (This is due to the lack of multi-purpose space adequate to accommodate all residents at a given hall event.) Case Mason-Abbot Owen Snyder-Phillips West Circle Halls Wilson Wonders c. Use of Space in Residence Halls by Other Groups 1) Groups other than the within-hall groups outlined in Section 2.b. of this policy should be directed to use other facilities on campus unless their program, meeting, or event is of direct interest and benefit to the residents of a given hall. 2) Only those non-residence hall organizations as stipu lated in Section a. (1) of the All-University Policy for Use of Facilities and Services are eligible to request permission. This section lists registered student orga nizations, living unit organizations, major governing groups and ASMSU. Guidelines in this section as well as the general guidelines in Section 2.a. pertain to these groups requesting space in a residence hall. 3) All events planned by groups under this section must end by hall closing. 4) Hall government, hall director, and the Campus Living Services and Residence Life Booking Manager shall require the organization requesting to use space to handle the following : a) Cash deposit (as necessary depending on the nature of the activity). b) Payment as necessary for set-up, clean-up, and damage. c) Collection of funds. d) Staffing for supervision and enforcement of exist ing building and/or University regulations, ordi nances, and policies. e) Admission procedures. f) The signature of a group representative on a statement of liability and responsibility. 5) All groups which fall under this section and which request the use of space in a residence hall may be charged a deposit for the use of that space. Such a deposit will vary depending on the facility requested and the nature of the activity or event. The deposit shall be returned to the organization when all charges for labor~ set-up, physical damage, or similar expenses are paid. A deposit shall not be retained for reasons other than payment for services or physical damage. NOTE: Facilities cannot be rented. 6) Organizations receiving permission to use facili- ties will be held responsible by the hall govern ment, hall director, and the Campus Living Services and Residence Life Booking Manager and will be charged for any costs to the hall or University (labor, supplies, materials, damages, etc.) incurred by their activity within the hall. A representative of the orga nization must sign an agreement with the Campus Living Services and Residence Life Booking Manager accepting financial responsibility. Failure by the group to pay any charges will result in a hold card against the group's representative based on his or her contractual agreement. In addition, judicial action may be undertaken, future requests from that group may be denied and/or a request may be made to ASMSU to revoke that group's status as a regis tered student organization. -Residence Halls Association -Campus Living Services and Residence Life - Vice President for Student Affairs and Services -May 26, 1976 3. RESIDENCE HALLS ASSOCIATION CONFERENCE HOUSING POLICY (Student Group Regulation~ a. Introduction Residence halls at Michigan State University are intended for the use of the students who live in them. Frequent housing of guests, therefore, becomes an imposition on the residents, and, because of this, housing for a confer- Student Handbook and Resource Guide 85 ence during the academic school year is a distinct privi lege which can be extended to only a few of the many worthwhile groups. Campus Living Services and Residence Life does not book conferences utilizing occupied student rooms dur ing the academic year. However, a variety of confer ences are held in halls during the summer months. They are generally placed in halls not occupied by students. Conferences held between terms (e.g., FFA Conference) utilize common areas only and/or empty rooms, and unoccupied student rooms. The following Residence Halls Association (RHA) con~ ference policy applies only to student conferences held during the academic year. _ / b. Procedures for Obtaining Permission to House · Conference Delegates in Residence Halls: 1) Tentative approval for the conference must first be obtained from the Associated Students of Michigan State University (if the sponsoring group is a regis tered student organization), or from a department of the.University. , . 2) Following tentative approval, the sponsoring group ·must complete the conference housing application. The application should be returned to Residence Halls Association at least six months (during which school is in session) prior to the planned conference. 3) The application must be approved by: a) Residence Halls Association b) Campus Living Services and Residence Life c) All individual halls in which housing is desired 4) After RHA has approved the conference, a coordina tor will be assigned from the central staff of RHA. The coordinator will assist in making all further arrangements for housing, feeding, and other facili ties. 5) The group sponsoring the conference will be finan cially responsible for all costs incurred, including meals, linen, keys, rental of meeting rooms, stolen articles, and damage to the facilities used. 6) No later than 15 days prior to the conference, the sponsoring group must submit to the conference coordinator the exact number of delegates to be housed (with names and room numbers if possible). -Residence Halls Association -Associated Students of Michigan State University -Vice President for Student Affairs and Services -May 5, 1972 (See also: General Student Regulation 2.00, 3.00, 4.00 and 5.00.) FINANCIAL ACCOUNTS-STUDENT ORGANIZATIONS (Student Group Regulation) 1. General Policy a. The University does not require student organizations to have their financial accounts with the Controller's Office. They are, however, encouraged to follow good < 86 accounting principles and effective financial control of their funds. b. Registered student organizatmn(o~-campus liv- ing unit organizations, major governing groups, Associated Students of Michigan State University, and Council of Graduate Students may request to have a financial account with the Controller's Office, and shall be given an account upon request. c. Registered student organizations sponsoring revenue producing events on the campus or in University facilities must have a University financial account and all revenues and expenditures of the revenue producing event must go through this account unless the revenues are under $50 per day. The University through the Student Affairs and Services Division reserves the right to review and audit this account. , d. Student organizations having the right to use University facilities and services have the option of paying for the use of University facilities and servic es either by cash, or through their University account, if such an account exists. The University may require that cash payments be made in advance. e. A signature card designating the person and/or per sons authorized to sign forms calling for the expen , diture of funds from the organization's University account must be on file with the Controller's Office. Organizations are not required to designate an advi sor as the authorized person. f. Student organizations and their officers are respon sible for any financial obligations incurred by the organization and for any overdraft in their University account. g. The University will not be obligated to process authorized expenditures, if there are not sufficient funds in the student organization's University account. All other authorized expenditures will be processed, unless prohibited by law or applicable University regulations. h. If a registered student organization fails to re-register by the end of the second week of the fall term, the organization's account will be closed automatically. -Associated Students of Michigan State University _:_Council of Graduate Students -University Committee on Student Affairs -Vice President for Student Affairs and Services -June 20, 1969; Revised June 6, 1986 2. Procedures (Administrative Ruling) Procedures related to financial transactions involving the use of a University account have been developed and approved by the Controller's Office. Copies of these procedures may be obtained in the Controller's Office (Accounting Department, 360 Administration Building) or in the Student Life Center, 101 Student Services. (See also: General Student Regulation 4.00 and 5.00.) ) FIREARMS OR WEAPONS (Ordinance 18.00) .01 Except as permitted by state law regulating firearms, no person shall possess any firearm or weapon anywhere SPARTAN.LJ;FE-2012 upon property governed by the Board. Persons residing on property governed by the Board shall store any and all firearms and weapons with the Department of Police and Public Safety. .02 No person shall possess any chemical, biological, radioactive, or other dangerous substance or compound, with the intent of using the same to injure, molest, or coerce another, anywhere upon property governed by the Board. .03 The use of any firearm or weapon is prohibited upon property governed by the Board except those areas spe cifically set aside and supervised at range facilities, or as part of the regular education process, or as outlined in Ordinance 37.02 (wildlife) and its subsections. .04 This ordinance shall not apply to Police Officers and other legally established law enforcement officers. .05 This ordinance does not alter the terms of any University policies that regulate the use of possession of firearms -Board of Trustees -September 15, 1964 -Revised December 11, 1987, December 10, 1994, April 14, 1995, April 12, 2002, June 19, 2009 FIRES (Ordinance 19.00) .01 Except in connection with approved University activi ties and authorized University operations, no person shall set a fire upon property governed by the Board, except in approved stoves, or in grills in designated picnic areas. It shall be a violation of this Ordinance to set a fire upon property governed by the Board which is not approved, as provided. -Board of Trustees -September 15, 1964 -Revised December 10, 1994 FOOD, PUBLIC SALE ON CAMPUS (Administrative Ruling-Applicable to University employees as well as students.) Food offered for public sale on the campus must, in gen eral, be handled only through the facilities of the Division of Residential and Hospitality Services. This policy does not affect departments or colleges which have established cooperative coffee services that are offered only to their staff and guests. Such service, by agreement, is limited to donuts, rolls, coffee, and soft drinks. In order to accommodate University organizations, both student·and staff, who want the option to offer limited food service to invited guests either as a service to these guests or as a money raising project (or both), and in order at the same time to protect the University and its public, the University allows organizations to offer food for sale under the following guidelines or conditions. a. Sales shall be limited to special events or projects and pot for general sale to the campus public. b. Location and/or time must be such that sales would not be in competition with an established food ser vice. (When the University has a food operation in a building, food will be sold only by that unit.) c. Location must meet health standards of the State of Michigan. These locations will be inspected by the Residential and Hospitality Services Division with any needed help from the University sanitarian. d. Only packaged or prepared food may be served, including but not necessarily limited to donuts, soft drinks, and packaged snack items. e. No food requiring preparation by health certified personnel may be served. Food prepared by outside vendors is not approved. f. Food may be obtained from the Concessions Department and charged at cost plus handling. g. The sponsoring organization must be responsible for any loss of or damage to loaned equipment. h. This organization must also be responsible for clean up of any academic or other facilities and arrange ments must be cleared with Physical Plant for any such needed service. An appropriate job request will be necessary for this. (NOTE: Student organizations offering food for sale must register the event and/or activity according to Section b, "Revenue-producing Projects" of the All-University Policy on University Facilities and Services and have it reviewed by the Housing and Food Services Division.) -Housing and Food Services Division -March 26, 1968 FUND-RAISING AND REVENUE-PRODUCING PROJECTS See: Selling and Advertising and Facilities and Services l.b. "Revenue-Producing Projects" FUNDING STUDENT-SPONSORED PROGRAMS AND ACTIVITIES BY UNIVERSITY ADMINISTRATIVE UNITS, CRITERIA FOR Freedom of expression and communication is recognized as essential to the basic purposes of the University. "The freedom and effectiveness of the educational process depends upon the provision of appropriate conditions and opportunities for learning in an environment that is sup portive of diversity among ideas, cultures, and student characteristics." (Academic Freedom Report, Article 2.1.1). Within this context, student organizations can further opportunities for learning through co-curricular programs which they sponsor. The Outside Speakers Policy specifi cally encourages student groups to invite speakers to the campus in order to foster ·free inquiry and "to encourage the timely discussion of a wide variety of issues, provided that the views expressed are stated openly and, therefore, are subject to critical evaluation". Student groups may seek funding for the programs they Student Handbook and Resource Guide 87 choose to sponsor from a variety of sources. The All-University Policy on Student Fee Collection, pro vides for students to tax themselves in order to provide programs and services of particular interest to members of the student body. Further, the University has specific provisions, under the All-University Policy for the Use of Michigan State University Facilities and Services whereby student groups can utilize University facilities and services for revenue-producing projects. Under this policy student groups may sell tickets or charge admission to public activi ties or events, as well as solicit voluntary contributions or sell student-produced goods and student-provided services. In order to support their programs and activities, student groups are encouraged to look to revenue-producing projects _ and funding from those student organizations that distribute student tax revenues . . Beyond utilization of student tax dollars and revenue producing projects, student groups may solicit the support of other student groups on campus to co-sponsor programs of mutual interest. Univer~ity funds may be provided directly to student groups by administrative units for student-sponsored pro grams and activities if the following criteria are met. / 1. The group must be either a registered student organi zation or student governing body recognized by the University. 2. The funds allocated must be designated for defined pro grammatic purposes, e.g., conferences, speakers, exhib its. 3. Allocations of funds should, in the judgement of the unit(s), promote the educational, programmatic objec tives of the unit(s). 4. In the absence of actual unit sponsorship, allocations by an administrative unit must serve to supplement fund ing, not provide sole support for programs and activities under the auspices of a student organization. 5. The amount of any allocations typically reflects fac- tors such as the overall budget a student group believes is needed to meet its program objectives, the available sources of funding for student-sponsored programs and activities, the availability of funds within the unit for such purposes, and the unit's practice of funding similar pro grams and activities. 6. Administrators shall advise student groups that any pro grams and activities funded by an administrative unit must meet the requirements set forth in University poli cies and Student Group Regulations, e.g., the Outside Speakers Policy, the All-University Policy for Use of Michigan State University Facilities and Services, and the Anti-Discrimination Policy. 7. Administrators who allocate funds to student organiza tions are held accountable for these allocations and their programmatic implications within the context of the University's usual procedures. The unit must maintain a record of funds directly allocated to student organizations. Further, for public events (e.g., outside speakers), the unit's contribution to the event should be visible on mate rials related to the program. These criteria do not apply to activities for students spon- sored by administrative units. -Office of the Provost -Office of the Vice President for 'Student Affairs and Services -June 7, 1990 - HOLDS ON ENROLLMENT, REGISTRATION, READMISSION, AND UNIVERSITY SERVICES (Administrative Ruling) • Authority for Hold Use • Criteria for Hold Use • Further General Stipulations • Judicial Review AUTHORITY FOR HOLD USE 1. .Financial Holds The Vice President for Finance and Operations and Treasurer is responsible for the collection, custody and accounting for all monies due the University. Holds may be employed to collect any financial obligations due to the University's operating funds or to student loan funds . 2. Judicial Holds The procedures for student discipline are speci- fied in Academic Freedom for Students at Michigan State University, Graduate Student Rights and Responsibilities, and Medical Student Rights and Responsibilities. Administrative officers and judicial bodies are specifically authorized under this admin istrative ruling to request of the Provost or the Vice President for Student Affairs and Services the use of the judicial hold to enforce a "suspension" decision against a student, and to contact a student to notify him or her of an alleged violation of a regulation and pending judi cial or administrative proceedings. 3. Academic Holds Academic holds are used to assure that students abide by reasonable rules and regulations as a condition of admission to and retention. in the University. Agencies of the University and academic administrators are authorized under this administrative ruling to initiate use of the academic hold for this purpose. 4. Administrative Holds Administrative holds are also used to assure that students abide by reasonable rules and regulations as a condition of admission to and retention in the University. Agencies of the University and academic administrators are authorized under this administrative ruling to initiate use of the administrative hold f9r this purpose. CRITERIA FOR HOLD USE 1. Financial Holds Criteria for use of the financial hold shall be as follows: a. Holds may be employed to collect any financial obli gations due to the University's operating funds or to student loan funds. Examples of these obligations 88 SPARTAN UFE-2012 are: student tuition, residence hall room and board, deferred payments, traffic violations, delinquent park ing tickets, charges for damages to University proper ty, University housing apartment rent, past due loans, library fines, bad checks/ ACH cashed by students or presented in payment of student indebtedness, charg es originating in various operating units (such as the Health Center, MSU Union, Veterinary Clinic, etc.), overdrafts in student organization accounts, etc. b. Holds may not be used for collection of debts owed to any non-University agency. For purposes of this administrative ruling, registered student organiza tions, student government organizations and student newspapers are defined as non-University agencies. (Exception: ASMSU Student Loan Fund.) c. Except in the case of checks/ACH, holds may be used only in those cases in which the student has been given or sent adequate notice of his or her indebted ness and warning of hold use prior to issuance of the hold. d. A current list of all University agencies authorized by the Vice President for Finance and Operations and Treasurer to issue financial holds shall be maintained by the Student Receivables Division, Controller's Office. e. Students are entitled to appeal the legitimacy of charg es placed against them through established due process procedures. Students are expected to exercise these rights at the time of original notification of indebted ness. f. A student will not be permitted to enroll for courses, be registered, be re-admitted to the University, have an application for admission to a new program of study processed, or receive services such as tran scripts and diplomas, if a financial hold has been placed on the student. Additionally, in some circum stances, financial aid processing may be withheld if a financial hold has been placed. g. If a student has enrolled for courses and has not paid the financial obligation which created the financial hold by a specified due date, the student will be dropped from the courses in which he/she is enrolled. 2. Judicial Holds Judicial bodies and administrative officers may make use of judicial holds in two cases: a. Holds may be issued against a student who has been suspended under the procedures outlined in Academic Freedom for Students at Michigan State University, Graduate Student Rights and Responsibilities, or Medical Student Rights and Responsibilities, to pre vent the student's reenrollment and/or registration. b. Holds may be issued against a student in order to require the student to appear at an administrator's office so that the student can be provided with a writ ten statement of an alleged violation of regulations and impending judicial or administrative proceedings when attempts to reach the student by certified mail and by telephone have proven unsuccessful. c. A judicial hold may prevent a student from being readmitted to the University, having an application for admission to a new program of study processed, enrolling in courses, and registering (paying of fees) depending upon the time within the academic semes ter when the hold is placed. d. The Office of the Vice President for Student Affairs and Services or the Office of the Provost shall autho rize each instance of judicial holds under the terms of the criteria in the above sections. 3. Academic Holds a. The Provost and College deans and their designees are authorized to issue an academic hold which pre vents a student from enrolling in courses and regis tering (paying of fees) because the student (I) has not met or needs to complete an academic requirement, e.g., has not declared a major, has failed to meet con ditions of reinstatement or readmission, has failed to take the international student English proficiency test, has failed to supply required transcripts; (2) has been recessed or dismissed; (3) needs to see an academic adviser due to academic-related issues; or ( 4) has not met or needs to complete a recognized obligation incurred in the regular course of an academic pro gram or in utilizing an academic service. b. The student shall have had reasonable opportunity to be informed of and to comply with the academic requirement and shall have been given or sent warn ing prior to issuance of a hold. c. To ensure that the above conditions and criteria are being met, the persons and agencies authorized to issue academic holds shall provide a copy of their hold use procedures to the Office of the Provost for review and approval. 4. Administrative Holds a. The Office of the Vice President for Student Affairs and Services will authorize agencies which may place an administrative hold which prevents students from enrolling in courses and registering (payment of fees) and/or financial aid processing. Administrative holds are placed on students who have failed to meet a requirement which has been established by University policy or regulation such as, but not lim ited to, financial aid requirements, student housing policy, and international student health insurance. Within this category are those regulations with which a student must comply prior to enrollment. A cur rent list of all University agencies authorized by the Office of the Vice President for Student Affairs and Services to issue administrative holds shall be main tained by the Office of the Vice President for Student Affairs and Services. b. The student shall have had reasonable opportunity to be informed of and to comply with the administrative requirement and shall have been given or sent warn ing prior to issuance of a, hold. c. To ensure that the above conditions and criteria are being met, the persons and agencies authorized to issue administrative holds shall provide a copy of their hold use procedures to the Office of the Vice President for Student Affairs and Services for review and approval. Student Handbook and Resource Guide 89 FURTHER GENERAL STIPULATIONS 1. Agencies and authorized personnel of the University shall make every effort to minimize the use of holds and shall employ alternative methods to accomplish their purposes whenever feasible. 2. Procedures for financial hold use shall be developed by the Office of the Vice President for Finance and r Operations and Treasurer. Procedures for judicial hold use shall be developed by the Office of the Vice President for Student Affairs and Services and the Office of the Provost. Procedures for academic hold use shall be developed by the Office of the Provost. Procedures for administrative hold use shall be devel: oped by the Office of the Vice President for Student Affairs and Services. All procedures shall include provi- sion for the following: - · a. Adequate prior nqtice to the student (including all pertinent details) of pending placement of a hold, prior to issuance except in the case of bad checks/ ACH. b. Procedures for the student t~ challenge the placement of a .hold, prior to the issuance of a hold. c. While a student is in the process of appealing the case in question, the hold will not be issued. d. Review by the offices responsible for developing hold use procedures to ensure that the administrative ruling on holds is being accurately and consistently followed. 3. When a student has satisfied the conditions which pre cipitated a hold, the responsible agency or administrator placing the hold will ensure that the hold is removed. JUDICIAL REVIEW This administrative ruling and all procedures and admin istrative decisions stemming therefrom, shall be subject to judicial review as provided in Academic Freedom for Students at Michigan State University. -University Business Affairs Committee -University Committee on Student Affairs -Vice President for Business and Finance and Treasurer - Vice President for Student Affairs and Services -May 17, 1971; Amended, 1979, 1993, 1995 HOUSING POLICY, STUDENT (All-University Policy) (Abridged version of policy #: 06-09-03) Michigan State University, in its housing system, seeks to provide an educational environment which is maximally conducive to the learning process of students. Consistent with this philosophy, a variety of living options that are supported by student fees is made available in University housing. The University has requirements for on-campus residence to promote an optimal learning environment for students. Any undergraduate student enrolled in seven or more credits at Michigan State University for a semester, summer semester excluded, is subject to the University's housing regulations. Compliance with the University hous ing policy is a condition-of enrollment.1t-eg1:1lations and procedures are to be developed by approprfate administra tive offices to ensure that this po~9' is implemented. -Board of Trustees -Enacted: May 27, 1983 HOUSING REQUIREMENTS AND PROCEDURES (Administrative Ruling) In accordance with the Campus Living Services and Residence Life Policy, the following stipulations apply: 1. Freshmen and Sophomores-All freshman and sopho more students, including transfer students (0-55 credits accumulated), are required to reside in University hous ing, with the following exceptions: I a. Married students li. · Students who will be twenty years of age by the first day of classes of fall semester of the current academ ic year (the current academic year is fall semester · and spring semester). c. Veterans with one or mor~ years of active service d. Students living with parents or legal guardian e. Students taking 6 or less credits during the semester in question. 2. Juniors and Seniors-Juniors and seniors are encour aged to live on campus. Moreover, the University will always seek to achieve some balance of juniors and seniors in each housing unit. Enforcement Those students for whom the housing requirement is a condition of enrollment will be asked to verify their adherence to it. Failure to maintain the required resi dency could result in termination of enrollment by the Division of Student Affairs and Services. Enforcement of the housing regulations is the responsibility of the Division of Student Affairs and Services. The housing requirement does not apply to students during a semes ter in which they are enrolled for 6 or less credits or during the sumrher semester. In any subsequent semes ter during which the student carries 7 or more credits the requirement will again become applicable. Address Every student is required to report his or her correct local address at the time of registration and to report any change of address thereafter. Failure to register the actual address at which he or she is living, or failure to notify the University of a change of address within five class days after the change becomes effective, will be considered as falsification of University records. (Change of off-campus address is made on the 'Yeb at www.reg.msu.edu. Change of on-campus address is made in the office of the living-unit manager.) Housing Contract University housing contracts are in effect for the period stated in terms of the contract. Any student, regardless The sophomore student (28- 55 credits accumulated) requireme~t may be waived by administrative action on a yearly basis. 90 SPARTAN LIFE-2012 'i of class standing, is obligated to fulfill the duration of the housing contract unless an authorized release is obtained. (Note: Application for release may be made through the living-unit resident director or manager.) This regulation applies to all students (freshmen, sopho mores, juniors, seniors, special and graduate) who enter into a contract for on-campus housing. Assignment Only those persons who have received official housing assignments may live in University housing. Special Permission Any new student prior to moving into residence halls may apply for an exception to the housing requirements. Information on the special permission procedure and criteria for exceptions can be obtained by contacting the Student Life Office, 101 Student Services. Applications will be considered by a committee appointed by the Vice President for Student Affairs and Services. The committee will have one representative from each of the following offices: Department of Student Life, Campus Living Services and Residence Life, and Associated Students of Michigan State University. A student may appeal the decision of the committee to the Vice President for Student Affairs and Services. Off-campus living units that were recognized by the University as "supervised" housing units in the Spring of 1983 will continue to be eligible to house students consistent with past practice. Specific conditions that will ensure this eligibility will be developed by the Vice President for Student Affairs and Services and in con sultation with appropriate off-campus living units. The residents of these units must be advised that the unit is neither supervised by nor under the jurisdiction of the University and that the University assumes no responsi bility for the program, the facility, or persons associated with the unit. - Vice President for Student Affairs and Services -January 26, 1984; Amended 2006 IDENTIFICATION CARDS (AdminJ~trative Ruling) 1. Each student of Michigan State University is issued an ID card following initial enrollment. 2. The ID card is the property of Michigan State University. 3. The falsification, alteration, or unauthorized transfer ence (loaning) of said ID cards or any other University records or documents may be a violation of General Student Regulation 5. 00. 4. In case of violation of any rule or regulation of the University or of any local, state, or federal ordinances or laws, students shall, upon demand, surrender said ID cards to the appropriate University authorities charged with the conduct of student affairs or to a member of the Department of Police and Public Safety. -Vice President for Student Affairs and Services (See also: General Student Regulation 5.07.) MORE ABOUT STUDENT ID CARDS Library privileges, access to university buildings, facilities and classrooms, and purchase of tickets and entry into ath letic and entertainment events may require the possession and presentation of the ID card upon request. The card is also used for residential meal plans and Spartan Cash. You are responsible for all use of your ID card whether autho rized or unauthorized. Do not loan your ID card or leave it where it might be used by an unauthorized person. Your first ID card is issued to you at no cost. Replacement cards are $20. The ID Office is located in 170 International Center. A government issued photo ID such as a driver's license, state ID or passport is needed to obtain your ID including replacement IDs. Hours of operation: M-F, 8-5 . For more information, you can call 517-355-4500 or send an e-mail to idoffice@msu. edu. Spouses of registered students may obtain IDs entitling them to certain privileges. The student and spouse must appear together in person in 170 International Center and present the student's MSU ID card and proof of marriage. There is no charge for the initial ID. A replacement card for a spouse costs $5 . INSURANCE (Administrative Ruling) All international students are required by the University to purchase an accident and health insurance policy during registration, unless insurance that equals or exceeds that obtained through the University is provided by their gov ernment or private sponsor. -Office of the President -September 4, 1962 -Amended 1999 INTEGRITY OF SCHOLARSHIP AND GRADES The following statement of University policy addresses principles and procedures to be used in instances of aca demic dishonesty, violations of professional standards, and falsification of academic or admission records, herein after referred to as academic misconduct. [See General Student Regulation 1. 00, Protection of Scholarship and Grades.} 1. The principles of truth and honesty are recognized as fundamental to a community of scholars. The University expects both instructors and students to honor these principles and, in so doing, to protect the validity of University education and grades. Practices that maintain the integrity of scholarship and grades include providing accurate information for academic and admission records, adherence to unit-approved professional standards and honor codes, and comple tion of original academic work by the student to whom it is assigned, without unauthorized aid of any kind. To encourage adherence to the principles of truth and hon esty, instructors should exercise care in planning and supervising academic work. 2. If an instructor alleges a student has committed an act of academic misconduct, the instructor is responsible Student Handbook and Resource Guide 91 for taking appropriate action. Depending on the instruc tor's judgment of a specific instance, the instructor may give the student a penalty grade. A penalty grade may be a reduced score or grade for the assignment or a reduced grade for the course. [For a definition of "penalty grade," see Academic Freedom Report (AFR) 11 and Graduate Students Rights and Responsibilities (GSRR) 8.1.17.] 3. When an instructor gives an undergraduate or gradu ate student a penalty grade for academic misconduct, the instructor must provide a written description of the details of the academic misconduct to the student and to the student's academic dean. The student's academic dean will add the written description to the studenfs academic record, where it will remain, unless the stu dent successfully grieves the allegation, 4. In notifying the student's academic dean of the stu dent's act of academic misconduct, the instructor may request the student's academic dean to initiate an aca demic disciplinary hearing to impose sanctions in addi tion to, o~ other than, a penajty grade. 5. When in the judgment of the student's academic dean, a sanction in addition to, or other than, a penalty grade is warranted (e.g., dismissal from a unit or program), the dean may call for an academic disciplinary hear ing. In calling for an academic disciplinary hearing, the student's academic dean may act independently or in response to a request by the instructor. [See AFR 7.V, GSRR 5.5.] 6. An undergraduate student accused of academic mis conduct may request an academic grievance hearing to contest a penalty grade based on a charge of academic misconduct before the University Academic Integrity Hearing Board. A graduate student accused of academic misconduct may-request an academic grievance hearing to contest the allegation before the appropriate hearing board of the department, school, or college in which the alleged academic misconduct occurred. In cases involv ing academic misconduct, no student may be dismissed from a program of study without an academic disciplin ary hearing. 7. On the first offense of academic misconduct, the stu dent must attend an educational program on academic integrity and academic misconduct provided by the Associate Provost for Undergraduate Education and Dean of Undergraduate Studies for undergraduate stu dents and the Dean of The Graduate School for gradu ate students. 8. In cases involving undergraduate students in which the student's academic dean, or designee, calls for an academic disciplinary hearing, the student's academic dean will refer the case to the Associate Provost for Undergraduate Education. The Associate Provost will notify the student in writing of the call for a disciplin ary hearing and will invite the student to a meeting to determine the appropriate judiciary for the hearing. [See AFR 7V.D., E.] 9. In cases involving graduate students in which the student's academic dean, or designee, calls for an aca- . demic disciplinary hearing, the student's academic dean will refer the case to the Dean of The Graduate School. The Dean of The Graduate School will notify the stu dent in writing of the call for a disei}3lfnary hearing and will invite the student to a meeting toiktermine the appropriate judiciary for the hearing. At this meeting, the student will be asked to select either an administra tive disciplinary hearing conducted by the Dean of The Graduate School or a disciplinary hearing conducted by the college hearing board within the student's college. In cases of ambiguous jurisdiction involving graduate students, the Dean of The Graduate School will select the appropriate judiciary. [See GSRR 5.5.2. and 5.5.4.] 10. Either party may appeal a decision of an administrative disciplinary hearing or a disciplinary hearing board to the appropriate appellate board. [See AFR"6.IV.A, 7.VII and GSRR 5.5.5.] (See also: Graduate Student Rights and Responsibilities, Article 5; or Medical Student Rights and Responsibilities, Arti_cle 5.) -Academic Council -Academic Senate -November 18, 1969, Revised July, 1990 -:-Editorial revisions as printed in Academic Programs 2000 -Revised February 24, 2009 -Board of Trustees -February 12, 2010, Effective August 16, 2011 LIBRARY POLICY (Administrative Ruling) The library loan policy is available at www.lib.msu.edu/circ (See also: General Student Regulation 4.00 and 5.00.) OFFICER ELIGIBILITY-STUDENT ORGANIZATIONS As stated in the Student Organization Registration Policy only students registered at Michigan State University may hold an office in a registered student organization. Honoraries and professional organizations may request that this requirement be waived, so that Michigan State University faculty and staff may hold office in these organizations. Other than these provisions, the University does not stipulate any eligibility requirements for students holding an office. Each registered student organization and each living unit organization is encouraged to develop the eligibility requirements for its officers. OUTSIDE SPEAKERS SPONSORED BY REGISTERED STUDENT ORGANIZATIONS • I. Preamble • II. Policy • III. Procedures • IV. Other Policies • V. Questions/Complaints • VI. History 92 SPARTAN LIFE-2012 I. PREAMBLE Michigan State University is committed to the princi ples of free speech and free expression embodied in the 1st Amendment to the Constitution of the United States. Freedom of speech is central to academic freedom and the related notion that a university should be an open marketplace for the exchange of ideas. The University also has a longstanding commitment to the principles of freedom of inquiry and freedom of dissent. These freedoms are vital to a robust intellectual exchange and the pursuit of knowledge. Different and competing views expressed as part of this exchange may cause discomfort or even offend members of the campus community. The University does not impose restraints on speech for these reasons, including the speech of outside speakers. The University will respond to situations involving disruption of University activi ties, violence, or other illegal activity, which results from the remarks of outside speakers and to comments or actions by outside speakers which are themselves illegal. II. POLICY Registered student organizations may sponsor a group or individual to speak on campus, subject to the follow ing provisions: A. A student organization which has been properly reg istered under University policies must sponsor the speaker. B. Public announcements concerning the speaker must contain statements that clearly and accurately iden tify the speaker, the sponsoring organization, the subject of the speech, and whether admission to the event at which the speech will occur is restricted to members of the organization or open to the University community or the general public. C. During the speech, the speaker must not violate any law (including any University ordinance) or incite the audience to take action which is illegal. D. Adequate time must be provided for questions and answers at the conclusion of the speaker's remarks for all events open to the University community or the general public. E. The University reserves the right to regulate the time, place, and manner of any speech sponsored by a registered student organization under this Policy to prevent interference with other University activities and to ensure that the event complies with applicable safety and security requirements, such as occupancy limitations and maintaining access to or egress from buildings in the event of fire or another emergency. It is the responsibility of the sponsoring organization to inform its speaker of these provisions. III. PROCEDURES The Vice President for Student Affairs and Services shall develop procedures consistent with this Policy for registered student organizations to sponsor outside speakers. IV. OTHER POLICIES Events under this Policy are subject to other University policies, including, without being limited to, Ordinance 15. 00 Disorderly Assemblages or Conduct I and the All-University Policy for Use of Michigan State University Facilities and Services. V. QUESTIONS/COMPLAINTS Questions regarding this Policy should be directed to the Vice President for Student Affairs and Services. Complaints alleging that a registered student organi zation has violated this Policy should be filed pursu ant to the Registered Student Organizations student group regulation or the Academic Freedom Report for Students2. A registered student organization found to be in violation of this Policy is subject to the possible sanctions outlined in those documents. Complaints alleging that a speaker has violated this Policy should be filed with the Vice President for Student Affairs and Services. An outside speaker who violates this Policy may be restricted from speaking at future events on campus. Complaints of unlawful activity should be filed with the MSU Police Department. VI. HISTORY This Policy was approved by the Board of Trustees on December 14, 1962 and revised on June 19, 2009. PARADES, PROCESSIONS, AND SOUND TRUCKS {Ordinance 39.00) .01 No funeral, procession, parade, excepting the forces of the United States Armed Services, the military forces .of this State and the forces of the police and fire department shall occupy, march or proceed along any street or roadway except in accordance with a per mit and such other regulations as are set forth herein which may apply. No sound truck or other vehicle equipped with amplifier or loudspeaker may be used unless written authorization is obtained as indicated in (Ordinance) Section 2.03 (from the Secretary of the Board of Trustees). (NOTE: See Public Address Equipment for information regarding this authoriza tion.) -Board of Trustees -April 14, 1995 Permits to conduct parades or processions are obtained by individual registered students and registered student orga nizations according to the following all-University policy: 1 The .MSU Police Department follows its Dissent and Disruption protocol when responding to disruptions at campus events involving outside speakers. 2 Comp~aints i~".'olving outside speakers sponsored by individuals or groups other than registered student organizations are processed by the umt admm1strator that has oversight for the sponsoring individual/organization. Student Handbook and Resource Guide 93 a. Permission to conduct parades and processions must be secured in the following order: 1) presi dent of ASMSU; 2) Department of Student Life; 3) Department of Police and Public Safety. (Forms for this permission can be obtained in the Student Life Office, 101 Student Services.) b. If any portion of the route involves travel on an East Lansing street, permission must also be secured from the East Lansing Police Department. c. The person applying for the permission to conduct a parade or procession will be held responsible for proper conduct of those persons participating in the event. / d. There shall be no more than 12 vehicles in the pro cession and they shall not stop along the route except · as necessary to comply with traffic laws. Drivers of the vehicles will be held responsible for compliance with the current motor vehicle regulations and traffic ordinances. e. Noise-making equipment shall be operated only when the parade or procession is moving. f. P~rades and processions may be held on weekdays only between 5:30 p.m. and 6:30 p.m. PLANT MATERIALS (Ordinance 24.ijo) .01 No person shall break or cut branches or flowers or fruit, or otherwise damage or mutilate any tree, shrub, herbaceous plant, or flower upon property governed by the Board of Trustees, or remove from the same any identification tag or sign. .02 Plant samples for teaching and research may be collect ed from University property in Ingham County with a permit issued by the Secretary of the Board of Trustees or his or her designee. (See also: General Student Regulation 4.00.) -Board of Trustees -September 15, 1964 -Revised December 10, 1994 -Revised April 14, 1995 PUBLIC ADDRESS EQUIPMENT 1. Mobile Sound Units - Sound Trucks As stated in Ordinance 39.00, written authorization from the Office of the Secretary of the Board of Trustees, 450 Administration Building, must be obtained before a sound truck or other vehicle equipped with ampli- fier or loudspeaker may be used on the Michigan State University campus. An Activity Planning Form should be obtained from the Student Life Center, 101 Student Services, before contacting the Office of the Secretary of the Board of Trustees for written authorization. The following rules govern the use of sound trucks and/or mobile sound units. a. The sound equipment may be used on campus only between 5:30 p.m. and 6:30 p.m. (Depending on the location of the equipment and the event, excep- tions to this time limit may be recommended by the Department of Student Life.) b. Permission must be obtained frafni he East Lansing authorities if the equipment is usecfin -East Lansing proper. 2. Public Address Equipment University ordinance 15.04 states the following: .. . No person shall use public address equipment, bull horns, or other methods of sound amplification any where upon the campus except through written permit by the Secretary of the Board of Trustees. The following guidelines govern the implementation of this ordinance. Guidelines for Use of Public Address Equipment (Administrative Ruling - Applicable to University employees as well as students) a. Students 1) Under Ordinance 15, the use and location of public address equipment, including bullhorns or other methods of sound amplification, at outdoor events must be approved by the Office of the Secretary of the-Board of Trustees. An Activity Planning Form, available in the Student Life Center, 101 Student Services, must be completed and signed by the Department of Student Life prior to seeking approval. 2) In general, approval for the use of public address equipment will be granted if it would not be dis ruptive to on-going functions of the University, such as faculty and administrative offices, librar ies, classroom teaching, and other scheduled University events. Guidelines for approving requests are as follows: a) The use of public address equipment for rallies and outdoor speakers is limited to the vicinity of Beaumont Tower. Any one event is limited to 4 hours within the following hours: Monday- Thursday-8 a.m.-10 p.m. Friday-Saturday- 8 a.m.-midnight Sunday-I p.m.-6 p.m. The use of public address equipment for con certs in the vicinity of Beaumont Tower is not permitted. b) The use of public address equipment for ral lies, speakers, and concerts in residential areas of the campus must have the approval of the students, advisory staff, and area director within the residential location requested. Any one event is limited to 4 hours within the fol lowing hours: Friday- 6 p.m.-12 midnight Saturday-12 noon- 12 midnight Sunday-1 p.m.-7 p.m. c) The use of public address equipment for ral lies, speakers, and concerts in other campus locations is permitted if the use and event does not conflict with a prior scheduled event or on-going functions of the University. Any one event is limited to 4 hours during the follow- 94 SPARTAN LIFE-2012 ing hours: Saturday-Sunday-12 noon-6 p.m. d) Any exceptions to the above guidelines must have the recommendation of the Office of the Vice President for Student Affairs and Services and be approved by the Secretary of the Board of Trustees. 3) For information on the use of sound trucks and other mobile units see Public Address Equipment and Ordinance 39.00. In general, their use is restricted to the period from 5:30 p.m. to 6:30 p.m. 4) The use of temporary or permanent public address systems within University buildings for concerts, dances, rallies, demonstrations, and student meet ings must be approved by those responsible for the scheduling or management of the building. 5) Development of policies concerning the use of equipment such as stereos, radios, and musi- cal instruments inside the residence halls is the responsibility of the residence hall government, the Residence Life staff, and residence hall man agement. b. Non-Students 1) Faculty, staff, and others should contact the Office of the Secretary of the Board of Trustees, 450 Administration Building, concerning their request for public address equipment. A form will be available for those requesting authorization to use public address equipment. 2) In general, approval for the use of public address equipment at outdoor events will be granted if it would not be disruptive to ongoing functions of the University, such as faculty and administra tive offices, research and laboratory facilities, libraries, classroom teaching, and other scheduled University events. Locations for use of equipment will be assigned or approved accordingly. -Office of the Vice President for Student Affairs and Services -Office of Secretary of the Board of Trustees -April 26, 1972 RECORDS 1. Guidelines Governing Privacy and Release of Student Records These guidelines are printed in Academic Programs and on the web at www.reg.msu.edu. 2. Student Personnel Records-Graduate and Undergraduate (Administrative ruling). The comprehensive policy governing the keeping and use of Student Personnel Records is available from the Office of the Vice President for Student Affairs and Services. General principles governing student records are enumerated in Article 3 of Academic Freedom for Students at Michigan State University. (See also: General Student Regulation 5.00.) REGISTERED STUDENT ORGANIZATIONS (Student Group Regulation) A. Introduction An MSU registered student organization is a volun- teer group comprised of emolled students organized to obtain certain goals and objectives. The goals and objec tives of these organizations are met through educational, social, cultural, religious, or philanthropic activities. These activities should enhance and support MSU stu dents, the University, and the community. Membership in organizations benefits students' growth and education while attending the University. The University acknowledges the importance registered student organizations have on campus. As such, these organizations have the use of University facilities and services to assist them in meeting their goals and objec tives. It is the responsibility of each registered student organi zation to adhere to the mission of this University and its supporting bylaws and statutes. An organization's goals, objectives, and activities are not to deviate from estab lished University policies or regulations. Due to the cyclical nature in the goals aµd objectives of these organizations, the Vice President for Student Affairs and Services, or his/her designee, shall review this document every five years (starting in 1991) with ASMSU, COGS, and other appropriate student groups. B. Registration Requirements 1. In order to exercise the privileges accorded regis tered student organizations, a student group which is not a living-unit organization must register with the Student Affairs and Services Division. 2. Registration shall be valid from the date of registra tion until the end of the second week of the suc ceeding fall semester. Student Organizations Must Register Each Year. Registration for an academic year can begin as early as August 1 of the previous academic year. 3. Registered Student Organizations must have an advisor(s). a. For undergraduate organizations, an advisor must be an MSU faculty member, staff member, or graduate student. For graduate student organiza tions, the advisor must be an MSU faculty or staff member. b. Advisors must sign an agreement form acknowl edging their understanding of advisor responsibili ties. 4. A constitution must be included in the organization's file. A written constitution must provide: a. A statement of purpose. b. Eligibility of voting membership including that only students registered with Michigan State University are eligible to be officers and/or voting members. c. Necessary operating procedures such as commit tees, rules of order, etc. Student Handbook and Resource Guide 95 d. That .the organization agrees to abide by the terms of the University's Anti-discrimination policy. e. Procedures for amending the constitution. 5. To be registered, a student organization must also file the following information with the Student Affairs and Services Division: a. The name of the organization. b. The names, addresses, phone numbers, anlstu dent numbers of four members including the orga nization's officers and their titles. c. The purpose of the organization. d. The name(s) of the advisor(s). (NOTE: Sample constitutions and registratro'n forms will be available through the Division of Student Affairs and Services.) , 6. The Student Affairs and Services Division and the organization's advisor must be notified of any change made in the original required information. The infor mation must be presented within four weeks after an organization has institut~4 the change. 7. If the required information is not submitted, a group will be denied registration. 8. Registered student organizations may also submit (if available) to the Student Affairs and Services Division the following information: a. Notification of national affiliations. b. Notification of dates, times, and locations of regu larly scheduled meetings. c. Notification of dates, times, and locations of regu lar and special activities for the following year. 9. No organization may have its registration denied or suspended on the grounds of its beliefs or its atti tude except that an organization's goals, objectives, and activities are not to deviate from established University policies or regulations. I 0. A student organization may have its registration sus pended if: a. The organization is found to be in violation of submitting falsified required information by the Student Affairs and Services Division. b. The organization is found to be in violation of an ordinance or written policy or regulation of Michigan State University by the Student Affairs and Services Division. 11. Any or all parts of a decision by Student Affairs and Services Division personnel to suspend the registra tion of a student organization may be appealed to the All-University Student Judiciary. The student orga nization can continue to operate within University guidelines, procedures, and regulations until the appeals process is exhausted. 12. Upon request, a student organization will be pro vided with a list of University facilities and services available to qualifying registered student organiza tions. -Associated Students of Michigan State University --Council of Graduate Students -University Committee on Student Affairs - Vice President for Student Affairs and Services -September 1, 1968, Amended, June 1980, --Re-vised, June 6, 1986 RELIGIOUS OBSERVANCE, POLICY ON It has always been the policy of the University to permit students and faculty to observe those holidays set aside by their chosen religious faith. The faculty and staff should be sensitive to the observance of these holidays so that students who absent themselves from classes on these days are not seriously disadvan taged. It is the responsibility of those students who wish to be absent to make arrangements in advance with their instructors. It is also the responsibility of those faculty who wish to be absent to make arrangements in advance with their chairpersons, who shall assume the responsibil ity for covering their classes. As Michigan State University has become increasingly multicultural, the incidence of conflicts between manda tory academic requirements and religious observances has increased. In the absence of a simple and dignified way to determine the validity of individual claims, the claim of a religious conflict should be accepted at face value. Be aware that some degrees of observance may have a more extensive period of observance. Instructors may expect a reasonable limit to the number of requests by any one student. Some instructors attempt to cover all reasons for student absences from required academic events such as quizzes or exams with a blanket policy, e.g., allowing the student to drop one grade or two quizzes without penalty. If this is meant to extend to religious observances, the instructor should state this clearly at the beginning of the term. If instructors require make-up exams, they retain the right to determine the content of the exams and the conditions of administration, giving due consideration to equitable treatment. RESIDENCE HALL ROOM ENTRY POLICY (Administrative Ruling) The University is respectful of, and committed to the protec tion of the student's right to privacy. The University also has responsibility to insure that the welfare of people on cam pus, the educational and service functions of the University, and the property of the University receive adequate atten tion and protection. To these ends the Room Entry Policy is established. 1.0 Room Entry 1.1 Residence Hall staff shall not enter a resident's room without permission of the student, unless under conditions of immediate and serious threat to the safety or well being of persons or property or for reasons stated in this Policy. Under such condi tions a staff member may enter a student's room whether the residents are present or not. If it is believed such danger is connected with fire, chemi- 96 SPARTAN LIFE-2012 cals, explosives, weapons, or other items that would cause serious personal problems or injury, the staff member should, if possible, contact the Department of Police and Public Safety for assistance. The same procedure is prescribed if the danger involves assault or other acts constituting possible jeopardy to persons or property. Others (staff or students) may be asked to assist in an emergency situation requiring room entry which threatens immediate harm to the safety of the individuals. 1.2 Staff may also enter into a student's room if the student is not present, to eliminate disruptive noise from electrical sound equipment which may violate an individual's right to sleep, study, read, etc., as defined in Section 1 of the Residence Hall Bill of Rights. 1.3 Entry of police officers into a student's room for purposes of investigation is governed by state and federal law. This includes, but is not necessarily limited to, officers in possession of a valid search/ arrest warrant, hot pursuit, a safety emergency, or when a police officer has probable cause to believe a felony is being or has been committed by the individual therein. 1.4 Residence Hall staff shall not, except as noted in 1.1 , 1.2 and 1.3, admit a third party to a student's room without a resident's permission. 2.0 Search 2.1 Staff are not to physically search a room under any circumstances. 2.2 A search of a student's room by the police for investigative purposes is governed by state and federal law. This includes, but is not necessar- ily limited to, a search with a search warrant, a search where the student has waived his/her rights, thereby permitting police search, or a search of the immediate area of an arrested subject incident to that arrest. 3.0 Seizure 3.1 If upon entering a room through the permission of a resident, a staff member observes the substance of a violation which constitutes an immediate threat to health, safety and welfare (e.g., firearms, combustibles, or explosives), the staff member should direct the disposition of the object or substance under the advice of the MSU Police. Subsequently, the student may be referred for judi cial and/or legal action. 4.0 Physical Maintenance 4.1 For purposes of safety, sanitation, and general upkeep, the University reserves the right to enter a student's room at any time during the working day for the above purposes, whether a resident is present or not. In cases of emergency, rooms may be entered in the presence or absence of the room's occupants, at times other than regular working hours. 4.2 Between semesters, residence hall rooms are exclu sively under the control of Campus Living Services and Residence Life, and not of the student, even though the student plans to return to the same room the following semester. During these periods, the University reserves the right to inspect, maintain, and make repairs in the residence hall rooms. Further, the University reserves the right to replace damaged or obsolete furniture and to remove from the room without the owner's permission any objects or mate rials which constitute a safety or sanitation hazard, or are property of the University at any time. 4.3 Between semesters when maintenance staff is inspecting, cleaning and repairing rooms, the University shall exercise reasonable care with respect to protecting against the loss or theft of personal equipment belonging to the student. Beyond exercising reasonable care, however, the University cannot assume responsibility for items of a personal nature that are damaged, lost or sto len. -Residence Halls Association -Campus Living Services and Residence Life -Vice President of Student Affairs -Approved, May 1977, Revised April 1979 ROLLER SKATES AND SIMILAR DEVICES (Ordinance 38.00) .01 *Coasters, roller skates, roller blades, in-line roller skates, skateboards, and similar devices are restricted. No person on roller skates, roller blades, or a skate board, or riding in or by means of any coaster, toy vehicle or similar device, shall go upon any roadway except while crossing a street within a crosswalk. In so crossing the street, such person holds the rights and is subject to the duties applicable to pedestrians. No person upon roller skates, roller blades, a skateboard, in-line skates or similar device shall go in or upon any parking ramp, buildings, gardens or any other posted areas. Restricted areas will be clearly marked. * Denotes Civil Infraction -Board of Trustees -Enacted: April 14, 1995 -Amended: June 14, 1996 SAFETY (All-University Policy) (Applicable to University employees as well as stu dents.) It is the policy of Michigan State University to prevent accidents in work, class, and other activities which the University supervises, is responsible for, or sponsors. Each person, regardless of official or unofficial status, who assumes or is assigned responsibility for the work or activi ties of others is administratively responsible for their safety during such work or activities. Investigation of accidents to University personnel and students during work, class, or sponsored activities is the responsibility of the person whose job it is to supervise the person injured. Student Handbook and Resource Guide 97 It is the intention of the University that there shall be com pliance with safe practice standards which are a matter of professional knowledge and with official codes and regula tions. Each department is responsible for the establishment and preservation of safe conditions and safe practices within the area of jurisdiction of the department. -Board of Trustees, June 15, 1961 (See also: General Student Regulation 2.00 and 3.00.) Each student organization is responsible for safe con: ditions and safe practices within its area of activity and. for the prevention of accidents to members and guests. Questions regarding safety standards, codes, . and regulations including those standards pertaining to decorations, food sanitation, public assemblage, emer gency planning, fire safety, and accident prevention may be directed to the Division of Safety and Public Health of the MSU Police. " · SELLING AND ADVERTISING. 1. Selling and Advertising (Ordinance 27 .00) .01 *No person or entity may sell or solicit sales of items or services, or solicit contributions, on University premises without an authorized written permit, which permit must be promptly exhibited to any requesting University representative. Authority to set standards for and to grant permits is vested in the Secretary of the Board of Trustees. The Secretary may prohibit sales and solicitations or regu late the time, place and manner of sales and solicita tions, as to all University properties or as to specified areas or facilities. The Secretary may designate other University administrators to grant permits for speci fied areas or facilities in accordance with established standards. .02 No person shall erect or otherwise display, except on his personal property, any sign or poster or dis tribute handbills upon property governed by the Board which advertises or otherwise calls attention to any commercial product, service or activity. * Denotes Civil Infraction -Board of Trustees -Enacted: September 15, 1964 -Amended: September 1, 1986 June 14, 1996. 2. Exception An exception to the above ordinance for student organi zations is provided in Section b., "Revenue-producing Projects" of the All-University Policy for Use of University Facilities and Services. Policy# 02-06-04 (See also: General Student Regulation 4.00 and 5.00.) SELLING AND SOLICITATION CENTRAL GUIDELINES... . In accordance with Michigan State Univers"ity ordinance 27.01, the Secretary of the Board ofTrustee·s of Michigan State University promulgates these general standards con cerning the grant of permits to sell or solicit sales or con tributions on University premises: 1. Scope. Ordinance 27.01 and these standards do not apply (a) to University departments or divisions whose opera tions include sales or solicitations, (b) with respect to charitable solicitations in which the University partici pates as an institution or de minimis sales for charity by University employees or students who derive no per sonal financial gain from the sales, or ( c) in connection with sales to the University. 2. Limitations. (<}) Permits will be granted only to (i) registered stu dent organizations, living unit organizations, and major student governing groups, (ii) non-student University affiliated organizations, (iii) academic .and administrative university units, (iv) groups selling or soliciting in conjunction with authorized activities at University facilities, and (v) vendors or suppliers with which the University has a contrac tual relationship, provided that a vendor or supplier which has entered into a formal contractual relation ship with the University concerning sales or solicita tion activities shall not be required to have a permit separate from an executed contract or purchase order, except for sales activities not described in the contract or purchase order. (b) Permits will be granted only for sales or solicitation activities which (i) do not violate or conflict with University ordinances, guidelines, or regulations or other applicable laws or regulations, (ii) do not infringe upon the University's trademark or other intellectual property rights, (iii) do not result in a breach of University contracts or compete with University or University-contracted operations, (iv) do not jeopardize public or individual safety, (v) will be conducted by members of the organiza tion holding the permit, and (vi) are covered by such insurance as may be deemed necessary by the University's Department of Risk Management and Insurance. (c) Permits will not be granted for the sale of alcoholic beverages, tobacco products, or firearms. 3. Grant of Permits. (a) Permits will be granted by the offices responsible for the proposed sale or solicitation location (list under development). Each such responsible office (i) may prohibit sales entirely in all or a portion of its facility(s) or location(s) or in conjunction with a specified program or function or (ii) may estab lish additional standards specific to its facility(s) or area(s), which address time, place and manner restrictions and are approved by the Secretary of the Board of Trustees. To the extent that time and place 98 SPARTAN LIFE-2012 restrictions result in a limited number of permits being available, permits shall be granted in the order applications are received by the appropriate office. (b) Grant of a sales or solicitation permit shall imply neither approval nor disapproval of the purposes of the group, the activities conducted, the content of any materials distributed or any items being sold. -Secretary of the Board of Trustees -October 1996 Introduction SEXUAL HARASSMENT, POLICY ON I. II. Prohibition III. Definition IV. Violations: Title IX Complaint Procedures V. Prevention and Resources I. INTRODUCTION Michigan State University is committed to maintaining a learning and working environment for all students, faculty, and staff that is fair, humane, and responsible-an environ ment that supports career and educational advancement on the basis of job and academic performance. Sexual harass ment subverts the mission of the University and offends the integrity of the University community. It is not toler ated at Michigan State University. Sexual harassment is a form of unlawful gender (sex) dis crimination. It may involve harassment of women by men, harassment of men by women, and harassment between persons of the same sex. Sexual harassment is made unlawful by Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, and Michigan s Elliott-Larsen Civil Rights Act make sexual harassment unlawful. The University and the law also prohibit retali ation against persons who complain about alleged sexual harassment or who cooperate in an investigation of report ed sexual harassment. This Policy applies to all members of the University com munity-faculty, staff, and students This policy also exhib its sexual harassment by third parties towards members of the University community. II. PROHIBITION Members of the University community shall not engage in sexual harassment. Persons who do so are subject to disciplinary action, up to and including discharge for employees and dismissal for students. The University also prohibits sexual harassment by third parties toward members of the University community. III. DEFINITION A. What is Sexual Harassment? "Sexual harassment" means unwelcome sexual advanc es, unwelcome requests for sexual favors, or other unwelcome behavior of a sexual nature when: 1 1. submission to such behavior is made, explicitly or implicitly, a term or condition of an individual's employment or status in a course, program, or activ ity; or 2. submission to or rejection of such behavior is used as a basis for a decision affecting an individual's employment or participation in a course, program, or activity; or 3. such behavior is so severe, persistent, or pervasive that a reasonable person would find that it: a) alters the terms or conditions of a person's employment or educational experience, or b) unreasonably interferes with an individual's work or performance in a course, program, or activity, thus creating a hostile or abusive working or edu cational environment. A person's subjective belief that behavior is offensive does not necessarily make that behavior sexual harass ment. The behavior must also be objectively unreason able. The determination as to whether behavior is sexual harassment must take account of the totality of the cir cumstances, including the nature of the behavior and the context in which it occurred. Sexually harassing conduct often involves a pattern of offensive behav ior. However, a single incident may constitute sexual harassment depending on the severity of the conduct and on factors such as: the degree to which the conduct affected the student's education or the employee's work environment; the type, and duration of the conduct; and the identity of and the relationship between the alleged harasser and the student or employee. B. Examples of Sexual Harassment Many kinds of behavior may fit within the preceding definition of sexual harassment. Speech and expressive conduct can also be sexual harassment. The following list of examples of sexual harassment is not exhaustive. • sexual violence, including sexual assault, rape, sexual battery, and sexual coercion • threats or insinuations which lead the victim reason ably to believe that granting or denying sexual favors will affect her or his reputation, education, employ ment, advancement, or standing within the University • sexual advances, sexual propositions, or sexual demands which are not agreeable to the recipient • sexually explicit e-mails or text messages • sexual misconduct such as stalking, cyberstalking, ~ecording or transmitting sexual images and voyeur ism • unwelcome and persistent sexually explicit state ments or stories which are not legitimately related to employment duties, course content, research, or other University programs or activities • repeatedly using sexually degrading words or sounds to describe a person • unwanted and unnecessary touching, patting, hugging, or other physical contact • recurring comments or questions about an individual's Har~ssme~t b.ased on ge?der that does not involve unwanted sexual attention is prohibited gender discrimination under the University's Ant1-D1scnmmatlon Pohcy. Student Handbook and Resource Guide 99 sexual prowess, sexual deficiencies, or sexual behav- 10r Behavior of a sexual nature that is not sexual harass ment may nonetheless be unprofessional in the work place, disruptive in the classroom, or violate other University policies and, like other behavior that is unprofessional, disruptive or violates policy, could war rant discipline. C. First Amendment Protections This policy shall not be interpreted to abridge First Amendment rights or to infringe academic freedom, as defined in the Faculty Handbook, the Faculty Rights and Responsibilities policy, and the document entit~d Academic Freedom for Students at Michigan State University. The protections of the First Amendment must be carefully considered in all complaints involv- . ing speech or expressive conduct. The fact that speech or a particular expression is offensive is not, standing alone, a legally sufficient ba,sis to establish a violation of this policy. In order to violate this policy, speech or expressive .conduct must constitute sexual harassment, as defined in Section III.A above. Speech or expressive conduct that constitutes sexual harassment is neither _ legally protected expression nor the proper exercise of academic freedom. IV. VIOLATIONS: TITLE IX COMPLAINT PROCEDURES A. Reporting Sexual Harassment A member of the University community who wishes to file a complaint about sexual harassment by an employ ee or student of the University should take the follow ing action: • If the alleged harasser is a faculty or staff member, the complaint should be made, orally or in writing, to the alleged harasser's unit administrator or to the University's Title IX Coordinator. • If the alleged harasser is the unit administrator, the complaint should be made, orally or in writ ing, to the unit administrator's superior or to the University's Title IX Coordinator. • If the alleged harasser is a student, the complaint should be made to the Department of Student Life 2 or to the University's Title IX Coordinator. The University can most effectively investigate and respond to alleged sexual harassment if the complaint is made as promptly as possible after the alleged sexual harassment occurs. The University can only take corrective action when it becomes aware of problems. Therefore, the University encourages persons who believe that they have expri enced sexual harassment to come forward with their complaints and seek assistance within the University. Faculty, staff, and students who believe that they have witnessed sexual harassment are encouraged to report the alleged harassment promptly. In addition, supervi sors, managers, and other designated employees are expected to promptly report all allegations of sexual harassment to the Title IX Coordinator. A member of the University commun1t1-.w4o believes that she or he has been sexually harassea may also elect to file a complaint with the An,_ti:_Discrimination Judicial Board ("ADIB") for violation of the University's Anti Discrimination Policy or to file a grievance against the alleged harasser under any applicable University proce dure. However, the submission of such a complaint or grievance does not affect the University's ability to con duct an investigation, take disciplinary action, or take other administrative action regarding the subject matter of the complaint or grievance even though the complaint is still pending. Reports of sexual assault and other crimes should be directed to the MSU Police Department, regardless of whether the matter is also reported and being investi gated as sexual harassment. B. Contact Information 1. Title IX Coordinator: Paulette Granberry Russell Office for Inclusion and Intercultural Initiatives 1-01 Olds Hall · East Lansing, MI 48824 (517) 353-3922 inclusion@msu.edu 2. Department of Student Life: 101 Student Services Building East Lansing, MI 48824 (517) 355-8286 3. MSU Police Department: 87 Red Cedar Road East Lansing, MI 48824 (517) 355-2221 Emergencies: 911 4. ADIB Office: 10 l Olds Hall East Lansing, MI 48824 (517) 432-3898 C. Sexual Harassment by Third Parties The University prohibits sexaul harassment by third parties towards members of the University Community when the third party has been brought into contact with the member of the University community through a University program or activity. Although individuals who are not students or employees of the University are not subject to discipline under the University's internal processes, the University will take prompt, corrective action to eliminate sexual harassment and prevent its recurrence in those circumstances. If a University student believes that she or he has been sexually harassed in a University program or activity by an individual who is not a University employee or stu dent, the student should report the alleged sexual harass ment to the Title IX Coordinator or the unit administra tor (e.g., department chair or dean) responsible for that 2 Complaints filed directly with the Department of Student Life will be referred to the Title IX Coordinator for investigation before any student disciplinary proceedings are initiated. 100 SPARTAN LIFE-201 2 program or activity. If a University employee (including a student employee) believes that he or she has been sexually harassed within the scope of his or her employment activities by an individual who is not a University employee or stu dent, the University employee should report the alleged sexual harassment to his or her supervisor or to the Title IX Coordinator. D. Options Outside the University for Resolution of Sexual Harassment Students may file complaints under Title IX with the Office for Civil Rights, U.S . Department of Education. Contact the Office for Inclusion and Inercultural Initiatives for current contact information. Faculty and staff may file complaints under Title IX with the Office for Civil Rights, U.S . Department of Education in certain circumstances· under Title VII with the Equal Employment Opportunity Commission; or under the Elliott-Larson Civil Rights Act with the Michigan Department of Civil Rights. Contact the Office for Inclusion and Intercultural Initiatives for cur rent contact information. E. Processing Complaints All complaints of alleged sexual harassment are inves tigated under the oversight of the University's Title IX Coordinator. The University will process all formal complaints of sexual harassment it receives regardless of where the conduct which is the basis for the com- plaint allegedly occurred. 3 The Title IX Coordinator may also determine that an investigation is warranted without a formal complaint if the University has suffi cient notice that sexual harassment may have occurred. 1. Investigating Timelines Timeframes for completion of each step of the inves tigation process are outlined in the 13 Complaint Procedures ( www. inclusion. msu. edu/files 13 COMPLAINT _P ROCEDURES.pdj). Investigations of sexual harassment will normally be completed within 90 calendar days with an additional 30 calen dar days to complete a formal report where appropri ate. If the investigation cannot be completed within that timeframe, the complainant and the respondent will be informed of the reasons for the delay and an estimated date of completion. 2. Interim Measures The University may take interim measures it deems necessary during an investigation. Interim measures will be taken within the context of University poli cies and might include changes to class or housing assignments for students or work assignments for employees. 3. Complaints in Which a Student is the Alleged Harasser Complaints of alleged sexual harassment by a stti- dent will be investigated under the oversight of the University's Title IX Coordinator. If the investiga tion results in a finding that sexual harassment has occurred, the Title IX Coordinator will file a com plaint with the Department of Student Life and such complaint will be processed under the student disci plinary code. In those cases, the Title IX Coordinator will be identified as the Complainant and it will be the prerogative of the victim to determine in what capacity, if any, he/she will participate (i.e., co-com plainant, witness, or no participation). 4. Complaints in Which an Employee is the Alleged Harasser Complaints of alleged sexual harassment by a fac ulty or staff member will be investigated under the oversight of the University's Title IX Coordinator. Complaints made to the Title IX Coordinator will be referred to the unit administrator of the alleged harasser or, if the alleged harasser is the unit administrator, to the unit administrator's superior. Complaints made or referred to the unit administra tor of the alleged harasser or the unit administrator's superior will be processed by those individuals under the oversight of the Title IX Coordinator. The Office for Inclusion and Intercultural Initiatives will assist units with processing and investigating complaints of harassment. Depending on the cir cumstances of a particular complaint, the Office for Inclusion and Intercultural Initiatives may be the pri mary investigator of the complaint. In addition to conferring with the Office for Inclusion and Intercultural Initiatives, the respon sible administrator may confer with the Office of the General Counsel and with academic or human resources administrators. Guidelines for investigat ing allegations of sexual harassment are available to administrators at www.inclusion.msu.edu/page/sex ual _harassment! Guidelines for investigations con ducted by the Office for Inclusion and Intercultural Initiatives are available at www.inclusion.msu.edu/ files/ 13 _ COMPLAlNT _PROCEDURES.pdf F. Investigations Generally Each complaint of sexual harassment must be evaluated with reference to the pertinent circumstances. On occa sion, a complaint will be resolved informally. Informal resolution efforts are voluntary and either party may request that the formal investigation of the complaint be commenced at any time. Informal resolution is facili tated by the Title IX Coordinator and does not involve any requirement that the parties meet unless both parties request such a meeting and the Title IX Coordinator determines such a meeting would be appropriate. Informal resolution, such as mediation, will not be used to resolve sexual violence complaints. Other complaints will result jn investigations, includ ing interviews and the review of evidence, such as 3 The Univ~rsif:Y g~n~rall_y does _not investigate allegations of harassment or discrimination that fall outside the jurisdictional limits o~ the ~nt1-D1scnmmat10n Pohcy. Nevertheless, the University will process all complaints of sexual harassment in accordance with this P?hcy, rel?ardles~ of where the conduct which is the basis of the complaint allegedly occurred, in order to evaluate whether there is a hostile environment on campus that would be contrary to the University's legal obligations. Student Handbook and Resource Guide 101 electronic and written material, if any exists. Both the complainant and the alleged harasser will be notified of the outcome of an investigation. If an investiga- tion results in a determination that sexual harassment has occurred, the University will take remedial action, including, where appropriate, disciplinary action, to eliminate the harassment and prevent its recurrence. The Title IX Coordinator, in cooperation with the relevant University officials, will also confirm that the appropri ate non-disciplinary remedies have been provided to the complainant and will monitor the matter to assure that harassment does not recur. G. Confidentiality , The review of sexual harassment complaints, including formal investigations, will be conducted confidentially to the extent permitted by law, except insofar as infor mation needs to be disclosed so that the University may effectively intestigate the matter or take corrective action. H. Retaliation Persons who complain about 15exual harassment, or who cooperate in the University's investigation and handling of sexual harassment reports or complaints, shall not be subject to retaliation for complaining or cooperating, even if the University finds that no sexual harassment occurred. If a complainant or witness believes that she or he is being subjected to retaliation, she or he should promptly contact the Assistant Vice President for Human Resources (staff), the Associate Provost/ Associate Vice President for Academic Human Resources (faculty and academic staff), the Vice President for Student Affairs and Services (students), or the Title IX Coordinator (faculty, staff, or students). I. Cooperation Members of the University community are expected to cooperate in the University's investigations of alleged sexual harassment. If cooperation does not occur, the investigation will generally proceed based on the infor mation available. J. Assistance with Processing Complaints The Office for Inclusion and Intercultural Initiatives is responsible for monitoring the University's compliance with federal and state nondiscrimination laws. However, a discrimination-free environment is the responsibility of every member of the community. Unit administrators set the tone regarding acceptable conduct and climate within their units. Unit administrators, under the oversight of the Title IX Coordinator, are responsible for processing complaints, under this policy, in which the alleged harasser is an employee. Unit administrators who need assistance in applying this Policy, education and training with respect to the Policy and who have questions about sexual harassment prevention may contact: the Assistant Vice President for Human Resources or the Associate Provost/ Associate Vice President for Academic Human Resources, whichever is appropriate; the Director of the Office for Inclusion and Intercultural Initiatives; and/or the Office of the General Counsel. K. University Investigations Without A Complaint When necessary to meet its commintment to provide an envirnment free of unlawful harassment, the University may investigate alleged incidents of"Sexual harassment of which it becomes aware, even if no formal complaint has been filed or the individual(s) involved is unwilling to pursue a complaint or cooperate in an investigation. If a University employee becomes aware of specific and credible allegations of sexual harassment, whether through a complaint or otherwise, the allegations should be reported promptly to the Title IX Coordinator. L. Reporting Requirements To assure University-wide compliance with this policy and with federal and state law, the Title IX Coordinator must be advised of all reported incidents of sexual harassment and their resolution. The Office for Inclusion and Intercultural Initiatives will monitor repeated claims within the same unit or against the same individual, where identified, to assure that such claims are appropri a~ely handled. M.False Complaints Any member of the University community who knowl ingly files a false complaint of sexual harassment, or who knowingly provides false information to or inten tionally misleads University officials who are investigat ing or reviewing a complaint of alleged sexual harass ment, is subject to disciplinary action, up to and includ ing discharge for employees and dismissal for students. V. PREVENTION AND RESOURCES A. Education The University is committed to preventing and elimi nating sexual harassment of students, faculty, and staff. To that end, this policy will be published on the University's website. Information regarding sexual harassment and this policy will be included in orien tation materials for new students, faculty, and staff and made available in the Office for Inclusion and Intercultural Initiatives, as well as its website, and in other appropriate campus locations. In addition, the University will conduct educational sessions to (1) inform faculty, and staff about identifying sexual harass ment and the problems it causes, (2) advise members of the University community about their rights and respon sibilities under this policy, and (3) train personnel in the administration of this policy. Each unit is responsible for obtaining this training for its staff. B. Liaisons Each college and major administrative unit must des ignate at least one individual as a contact person under this policy who is trained to answer questions and pro vide information about this policy and to take and refer, as appropriate, complaints of sexual harassment. This individual is responsible for attending sexual harassment training programs and regularly meeting with the Office of Inclusion and Intercultural Initiatives to receive train ing updates and to discuss issues arising in his/her col lege or unit. C.Other Relevant University Policies Since sexual harassment is a form of unlawful gender discrimination, a member of the University community 102 SPARTAN LIFE-2012 who violates this Policy also violates the University's Anti-Discrimination Policy. Other University poli- cies relevant to behavior of a sexual nature by mem bers of the University community include Conflict of Interest in Educational Responsibilities Resulting from Consensual Amorous or Sexual Relationships, Conflict of Interest in Employment, Article 2.00 of the General Student Regulations, Article 3.00 of the Graduate and Undergraduate Residence Hall Regulations, and Ordinance 22.00. Sexual Harassment Reported You Need To ... • Review the Sexual Harassment Policy. • Know that the University does not tolerate sexual harassment. Such behavior subverts the mission of the University and threatens the careers, educational expe rience, and well-being of students, faculty, and staff. • Remember that members of the University community are responsible for knowing and understanding the University's policy prohibiting sexual harassment. • Reveiw the Sexual Harassment Policy for the steps to take should an employee/co-worker decide to file a complaint. -Office of the President -September 1, 1992 -Revised May 1999, January 2011 and June 2011 SIGNS AND STRUCTURES (Ordinance 28.00) 28.01 Signs . 011 No person shall erect or otherwise display in a public area of property governed by the Board, any sign or poster that advertises or otherwise calls attention to a person or activity except on bulletin boards provided by Michigan State University. (Student organizations should con tact the Student Life Office regarding excep tions to this provision.) .012 No person shall efface, alter, tamper with, destroy or remove any sign or inscription on any property governed by the Board. .013 It shall be unlawful for any person to attach any sign or poster to any property other than a bulletin board governed by said Board. (See also: General Student Regulation 4.00.) 28.02 Structures-Erection and Maintenance of .021 No person shall construct or otherwise erect or maintain any structure anywhere within the confines of property governed by the Board unless a permit has been granted by the Secretary of the Board of Trustees or his/ her designee. It shall be a violation of this ordinance to construct, erect or maintain any structure without a permit. .022 Areas may be designated by University regula tions and/or administrative rulings for the erec tion and/or maintenance of structures relating to authorized activities taking place on campus and for the erection and/or maintenance of symbolic structures representing constitution ally protected expression. Reasonable time, place and manner regulations which are con sistent with preservation of the campus land scape and environment, protection of univer sity activities, and protection of the health and safety of all users of the area may be enacted by University units and incorporated into per mits. No person shall violate the terms and conditions of a permit. .027 A person who violates subsection .021 of this ordinance shall be guilty of a misdemeanor and shall be punished as provided by law. A person who violates subsection .022 of this ordinance and who has no prior violations is responsible for a civil infraction and is liable for a civil fine of $100. A person who violates subsection .022 of this ordinance and who has a prior violation under this section shall be guilty of a misde meanor and shall be punished as provided by law. TEMPORARY STRUCTURES, ERECTION OF (Administrative Ruling) A. In accordance with constitutional rights of freedom of expression, symbolic structures representing con stitutionally protected expression may be erected by students, student groups and registered student organiza tions in the area lying between the Red Cedar River, the International Students Center, Erickson Hall and Wells Hall in accordance with this administrative ruling . B. Registration for a permit shall be initiated in the Office of the Vice President for Student Affairs and Services (Student Life Center) during normal business hours on forms provided by that office. Permits for the erection of such temporary structures shall be issued after proper registration on a first-come first-served basis unless it is determined that the approval would result in interfer ence with the public health and/or public safety or in unreasonable interference with the operations and/or use of university buildings or grounds. The duration of a permit shall not exceed fourteen (14) consecutive days. Permits may be renewed for additional periods of four teen (14) days upon renewal ofregistration, provided that there has been no breach of the terms of the permit, the number of registrants who can be accommodated in the area is not exceeded and there are no other regis trants waiting to use the area. C. Individuals who are issued permits shall abide by the following terms: 1. Symbolic structures shall be erected only within the above-described area and restricted to the boundar ies indicated on the attached map. (Available in 101 Student Services.) 2. Symbolic structures shall not exceed thirty-two (32) square feet at the base, eight (8) feet in height, nor Student Handbook and Resource Guide 103 be located less than twenty-four (24) feet from any other structure. 3. Symbolic structures shall not be inhabited, slept in, camped in or used as shelters. 4. Persons to whom permits have been granted (permit holders) shall be personally responsible for any sym bolic structure erected. 5. Permit holders shall maintain the structure and immediately surrounding area in such manner and by such means as will leave the area unimpaired and free from trash, garbage and litter. 6. Signs, posters, placards, and banners shall not l?,.e attached to any trees, shrubs or buildings. Symbolic structures shall not be affixed to the grounds or any ·trees, shrubs or buildings. 7. Individuals who have erected structures or directed the erection of structures are responsible for and liable to the University .for the costs of removal, stor age or other disposition of any structure which is impounded by the University for violation of any of these guidelines. 8. Violation of the terms of any permit by a permit holder may result in prosecution and/or penalties as provided in Ordinance No. 28. D. Any permit ~ay be revoked or modified ifthe activities of the participants interfere with the public health and/ or safety or unreasonably interfere with the operations or use of University buildings or grounds or if the terms and conditions of the permit are violated. E. Every effort will be made to complete the processing of the registration for a permit expeditiously but not later than three (3) class days. -Secretary of the Board of Trustees -Vice President for Student Affairs and Services -Vice President for Finance and Operations -November 11, 1990 Information regarding permission to erect A-frames and sandwich boards outside of campus buildings is available in the Student Life Center, 101 Student Services. Size limit is 38 x 58. SMOKE-.FREE POLICY, MSU (All-University Policy) (Policy# 02-09-04) (Applicable to University employees as well as students) The compelling scientific findings, as summarized by the United States Surgeon General (1986)1 and the Environmental Protection Agency (19892, 19923), indicate that the simple-separation of buildingS"int6 "smoking" and "non-smoking" sections does not eliminate.the unequivocal health risks that result from Environmental Tobacco Smoke (ETS). In light of these findingS,1\1ichigan State University is committed to eliminating harmful exposures to envi ronmental tobacco smoke unwanted by students, faculty, staff and visitors, and adopts the following SMOKE-FREE policy. 1. No person shall smoke in any enclosed space, regard less of location, except specifically designated private residential space and hotel rooms. Smoking will not be permitted near exits and entrances of buildings, except at a reasonable distance or unless otherwise designated. 2. Cigarettes and other tobacco products will not be sold on University grounds. 3. This smoke-free policy applies to all Michigan State ,University facilities and vehicles, owned or leased. Smoking cessation programs provided by Healthy U and Olin Health Center are available to assist persons who wish to quit smoking. Questions, problems and complaints regarding this policy should be handled through existing departmental administrative channels and administrative procedures, including the Housing Options Committee. Persons found to have violated this policy will be subject to disciplinary action in the same manner and magnitude as violations of other University policies. The success of this policy will depend on the thought fulness , consideration, and cooperation of smokers and non-smokers. All employees share in the responsibility for adhering to and enforcing this policy. -Board of Trustees -July 16, 1993 SMOKING (Ordinance 29.00) (Applicable to University employees as well as students) .01 *No person shall smoke in any closed space, regard- less of location, except specifically designated private residential space and hotel rooms. Smoking will not be permitted near exits and entrances of buildings, except at a reasonable distance or unless otherwise designated. .02 *Cigarettes and other tobacco products will not be sold on university grounds . . 03 *This smoke-free ordinance applies to all Michigan State University facilities and vehicles, owned or leased. *Denotes civil infraction -Board of Trustees 1 Health consequences oflnvoluntary Smoking: A Report of the United States Surgeon General (December, 1986). DHHS (CDC) 87-8398. 2 Indoor Air Facts, No. 5: Environmental Tobacco Smoke (June 1989). United States Environmental Protection Agency, Office of Air and Radiation (ANR-445). 3· Respiratory Health Effects of Passive Smoking: Lung Cancer and Other Disorders (December 1992). United States Environmental Protection Agency, Office of Air and Radiation, EPA/600/6-90/0067 104 SPARTAN LIFE- 2012 -Enacted September 15, 1964 -Amended May 16, 1969; December 10, 1994; October 13, 1995 organization) activities off campus, in all local govern ment jurisdictions adjacent to the campus, or off any other college or university campus. STUDENT EVENTS-SOCIAL Social events (e.g., dances, mixers) that occur on the Michigan State University campus and to which per- sons beyond the sponsoring organization's membership are invited must be in compliance with the procedures for scheduling such events. These procedures may be obtained from the Department of Student Life, 101 Student Services. The scheduling process must begin at least 21 calendar days prior to the desired date for the event. STUDENT DISORDERLY CONDUCT POLICY, MSU (All-University Policy) (Policy# 06-11-01) Prohibition Michigan State University students shall not engage in disorderly conduct at or in connection with a riot. Definitions "Riot" means five or more persons, acting in concert, who engage in violent conduct and thereby intentionally or recklessly cause or create a serious risk of causing public terror or alarm. "Acting in concert" means acting with a common intent or purpose. "Disorderly conduct at or in connection with a riot" includes, but is not limited to, setting fires; throwing bottles or other projectiles; damaging, destroying, or defacing property not the student's own; obstructing, interfering with, or disrupting the activities of peace officers or public safety personnel engaged in the lawful performance of their official duties; intentionally or reck lessly causing or threatening physical harm to another; endangering the physical safety of another; tampering with or misusing fire or safety equipment; theft or loot ing; resisting arrest; and conspiring with others or inciting others to do any of the foregoing. Application This Policy applies to all Michigan State University students whenever the prohibited conduct occurs on the land governed by the Board of Trustees of Michigan State University (the "campus"), when students are engaged in University-sponsored or student group spon sored (student governing group and registered student Enforcement Violations of this Policy will be adjudicated according to procedures outlined in Article 4 of Academic Freedom for Students at Michjgan State University. Students found through University disciplinary pro ceedings to have violated this Policy may be subjected to a variety of sanctions as described in Section 4.2.4 of Academic Freedom for Students at Michigan State University. These sanctions may include: No Action, Warning, Warning Probation, Disciplinary Probation or Suspension from the University. Either probation may also include stipulations requiring a student living on campus to move to another location on or off campus. Students may also be required to make restitution for damage to University property. In addition to sanctions outlined in Section 4.2.4 of Academic Freedom for Students at Michigan State University, violators of this Policy may also be required to make restitution for damage to public and private property. In some instances, students accused of violating this Policy may be suspended on an interim basis. I Behaviors violating this Policy may also be in viola tion of professional standards established by col leges and professional schools at Michigan State University. Procedures for adjudicating these alleged violations are outlined in Graduate Student Rights and Responsibilities, Medical Student Rights and Responsibilities, and documents from Michigan State University-Detroit College of Law. Interpretation This Policy shall not be interpreted to restrict or limit any student's First Amendment rights to freedom of speech or assembly. Note: All members of the University community must abide by standards of behavior that reflect the collegial nature of their endeavors. Faculty members and staff members are subject to the disciplinary policies set forth in the Faculty Handbook and the Employee Handbook, respectively. -Board of Trustees, Interim Policy, April 9, 1999 -Revised and Adopted -Academic Council, October 24, 2000 -Board of Trustees, December 8, 2000 See Article 5, Section I.I of Academic Freedom for Students at Michigan State University which reads: If the Vice President is pre sented with credible information that a student's continued presence at Michigan State University poses a clear and pres ent danger24 to the health or safety of persons or property, the Vice President or his/her designee may temporarily suspend a student from the University. Before temporarily suspending a student, the Vice President will make a reasonable attempt to notify the student of the potential interim suspension and offer the student an opportunity to present information that he/she does not pose a threat to persons or property. The interim suspension shall not preclude, render irrelevant, or prede termine the outcome of subsequent disciplinary action relating to conduct on which the interim suspension is based. Nor shall an interim suspension create a presumption of guilt. Students placed on interim suspension may petition for rein statement at any time, with the guidelines. Student Handbook and Resource Guide 105 Michigan State University will have a student tax system that will allow students to assess themselves taxes for the purpose of supporting student sponsored programs and services. The all-University student governing bodies/ (Council of Graduate Students and the Associated Students of Michigan State University) and the on-campus resi dence unit governing groups (Residence Halls Association, University Apartments Council of Residents, and Owen Graduate Association) are authorized to collect refundable and mandatory student taxes from their constituent groups subject to initial student referendum and renewal referen dum every three years. Additional criteria, procedures, and acco~ntability measures for the use of University collec tion procedures by the above mentioned groups are to be developed by appropriate administrative offices. Until further action by the Board, an exception will exist for The Statt; News, Inc., which. will continue to collect student tax assessments under the same procedures that have been in effect since The State News, Inc., became a ~eparately incorporated organization. -Board of Trustees -December 2, 1983 Student Fee Collection Criteria and Procedures (Administrative Ruling) I. All-University Student Governing Bodies and On-Campus Residence Governing Groups University policy provides that Michigan State University will collect mandatory and refundable fees for all-U!liversity student governing bodies (Associated Students of Michigan State University and Council of Graduate Students) and on-campus residence governing groups (Residence Halls Association, University Apartments Council of Residents, and Owen Graduate Association). The cri teria and procedures follow: A. All-University student governing bodies and on campus residence governing groups shall meet the following provisions before the University will collect fees from constituents of the all-University student governing bodies or the on-campus resi dence governing groups: 1. The all-University student governing bodies and the on-campus residence governing groups shall have constitutions duly ratified by their student constituencies and recognized by the University. 2. The power to assess fees of student constituents must be granted in their constitutions. These all University governing bodies and the on-campus residence governing groups have the right to assess fees on their student constituencies. 3. The Student Affairs and Services Division and the Business and Finance Division will estab lish the procedures for collection of mandatory I 106 and refundable fees in consultation with the all-University student governing bodies and on campus residence governing-groups. , 4. The all-University student goveniing bodies and the on-campus residence governing groups will establish procedures-to refund collected fees to students making the request within the first 10 class days of each academic semester. 5. The all-University student governing bodies and the on-campus residence governing groups will make available a yearly financial report to the student population and to the Division of Student Affairs and Services formatted by the executive committee of each all-University student governing body or on-campus residence governing group. If an all-University student governing body or on-campus residence gov erning group has subdivided its total fee assess ment by major governing groups, organizations, or programs (see LB.), the yearly financial report of the parent all-University student gov erning body or on-campus residence governing group must contain information from these con stituent major governing groups, organizations, or programs. The availability of this report shall be publicized by November 1 in a publication that is distributed campus-wide to their con stituent students. B. Constituent major governing groups, organiza tions, and programs of the all-University student governing bodies and on-campus residence gov erning groups may petition or request from their parent governing body or group monies to fund their activities. The all-University student governing bodies and on-campus residence governing groups may, how ever, allow their student constituencies to authorize through referendum process the collection of a fee assessment for a specific major governing group, organization or program (see Section III). If such a fee collection is authorized through the referendum process, the parent all-University student govern ing body or on-campus residence governing group may develop requirements and procedures that govern the use of the fees collected by the specific major governing group, organization, or program. C. The mandatory and refundable fee collected by the University on behalf of these all-University student governing bodies or on-campus residence govern ing groups shall be subject to renewal by refer endum of the affected student constituency every three years. 1. If an all-University student governing body or on-campus residence governing group has subdivided its total fee assessment by major governing groups, organizations, or programs, the renewal referendum will be conducted on each major governing group, organization, or program every three years. 2. Renewal of the fee requires an approval by a SPARTAN LIFE-20 12 A Statement on Free Speech and Outside Speakers Office of the President, Michigan State University Historically, great universities have benefited from out side speakers and the diverse perspectives their speeches present. Underlying an openness to such speakers are the principles of the First and Fourteenth Amendments of the Constitution of the United States and the right to free speech that they protect, which are fundamental to the academy. Free speech is at the heart of academic freedom and the notion that a university should be an open marketplace for the free exchange of ideas. Yet, adherence to the tenets of free speech is not the sole core value of the academy. Intellectual honesty in the pursuit of truth is also fundamental. Other key values include inclusion, openness to and tolerance for new ideas, and civility. Visiting speakers can cause discomfort: at times because they disturb our self-image or complacency, and at times because they propagate views we consider or suspect to be erroneous. Ideally, the members of a university community who exercise their First Amendment rights should each listen to the ideas and beliefs of others, reflect critically on their own ideas and beliefs, accept individual respon sibility for their actions and words, and commit them selves to contribute to the positive, scholarly tenor and richness of the intellectual debate. Both malice and reckless disregard of truth are wrong, but the academy and our society as a whole accept their possibility to ensure the great blessing of open inquiry. Under the civil and criminal law, as well as the University's ordinances and policies, it is impermis- sible for an individual or group to deny free expression to others who are engaged in peaceable discourse or dissent, to deny any person's freedom of movement on the University's property, to obstruct ingress and egress with respect to buildings or public areas, to endan- ger or threaten to endanger any person on University property, or to otherwise -disrupt the ability of other persons to participate and enjoy the benefits of campus life. MSU has addressed these issues in the context of student organizations through its 1962 board-approved "Speakers On Campus" policy and in its 1990 "Criteria for Funding Student-Sponsored Programs and Activities by University Administrative Units." These documents are printed annually in the MSU publi cation Spartan Life. Copies are available in 162 Student Services Building. This information is also available electronically at www. vps. msu. edu/SpLife/default.pdf Student groups, their advisors, and other organizations are urged to familiarize themselves with the policy and the criteria. Others in the MSU community should be aware that the general principles the policy promotes including accuracy of publicity and provision of oppor tunity for questions and discussion in case of contro versy-guide us all. Members of our campus community should take respon sibility to uphold both the tenets of free speech and our shared and core values. Dialogue between affected groups before and after an occasion sparking debate should be encouraged in the spirit of our core values. June 5, 2006 majority of the students voting. II. Incorporated Student Organizations University collection procedures may not be used by an all-University student governing body, major stu dent governing group, or student organization which is separately incorporated. III. Referendum for Establishment, Modification, or Removal An additional referendum for either establishment, modification, or removal of an all-University student governing body or on-campus residence governing group will be held if the following conditions have been met: A. A student, major governing group, organization, or program has obtained, by written petition, the written support of at least thirty percent of the affected student constituency for such a referen dum. The petition must fairly represent the action that is being requested. Petitions may be circulated from the first day of early registration to the last day of the fifth week of the semester in which the early registration applied. The petitions will be validated by the Vice President for Student Affairs and Services at the expense of the student, major governing group, organization, or program. 1. Upon validation of the petitions, a referendum shall be held in a manner prescribed by the Vice President for Student Affairs and Services. A majority (fifty percent plus one) of the affected student constituency must vote, and the refer endum must be approved by a majority of those voting. Renewal procedures are outlined in Section IV. 2. The costs of all initial and renewal referenda authorized by the procedure outlined in the sec tion of the administrative ruling (III.A.) will be borne by the requesting student, major govern ing group, organization, or program. B. An all-University stude9t governing body or on campus residence gov~rning group may request a referendum to establish a mandatory fee assess ment of a new and different student constituency or they may request a referendum to authorize the collection of fees for a specific major governing group, organization, or program. This referendum Student Handbook and Resource Guide 107 shall be held in a manner prescribed by the Vice President for Student Affairs and Services. The ref erendum will be open only to the proposed student constituency. A majority of that constituency (fifty percent plus one) must vote on the referendum, and approval for the referendum must be by a majority of those voting. 1. At the time of renewal for fees authorized by the procedure outlined in this section of the administrative ruling (III.B.), the all-University student governing body or on-campus residence governing group that initially requested the referendum for the specific major governing group, organization, or program must decid'e if it wishes to continue to support the specific major governing group, organization, or pro gram. Renewal referendum procedures are out lined in Section IV. If the all-University student governing tiody or on-campus residence gov erning group withdraws its support, the renewal referendum will not be held and the collection ·of taxes will cease after the spring semester of the third year that the taxes have been collected for the specific major governing group, organi zation or program. 2. The costs of all initial and renewal referenda authorized by the procedure outlined in this sec tion of the administrative ruling (111.B.) will be borne by the requesting major governing group, organization, or program (or all-University stu dent governing body or on-campus residence governing group if a new and different student constituency is being taxed). C. An all-University student governing body or on campus residence governing group may request a referendum for modification or removal of any previously established fee under its jurisdiction. A specific major governing group, organization, or program may also request a referendum for modi fication or removal of any fee it is receiving. These referenda shall be held during the next entire reg istration procedure except summer term. The ref erenda must be approved by a majority of students voting. D. When a student fee is established or modified through a referendum, the new fee will take effect two registration periods after the registration period in which the referendum was conducted (e.g., a referendum conducted fall registration, new fee takes effect summer registration; a referendum conducted spring registration, new fee takes effect at fall registration). IV. Referendum for Renewal A. Renewal referenda on the taxes collected for the all-University student governing bodies and on- campus residence governing groups shall be con ducted on a rotating basis during spring semester. Not more than two renewal issues-shall be on the ballot during the same period. Renewal of the fees requires an approval by a majority of the students voting. B. If the referendum is not approved, fees will not be collected commencing with the following fall semester. An all-University student governing body or an on-campus residence group may request a new referendum to re-establish the fee. This refer endum may be conducted any term except summer term. Re-establishment of the fee requires that a majority (fifty percent plus one) of the affected stu dent constituency must vote in the referendum. The referendum must then be approved by a majority of those voting. V. University Authorization for Tax Collection The Vice President for Student Affairs and Services shall be the University official empowered to autho rize tax collections and/or referenda if the all-Univer sity governing bodies or on-campus residence govern ing groups have met the' appropriate provisions of this Administrative Ruling. VI. Violation of Regulations and Procedures If it is alleged that any all-University student gov erning body, on-campus residence governing group, major governing group, organization or program is violating the regulations and procedures in this Administrative Ruling, the Vice President for Student Affairs and Services or his/her designee shall con duct a hearing on this matter. If it is the judgment of the Vice President for Student Affairs and Services that violation of procedures is evident, the affected group(s) may be suspended from collection privi leges. VII. Petition, Referendum, and Collection Costs The costs associated with validating petitions, con ducting referenda, and collecting fees will be borne by the requesting group(s) or student(s). -Vice President for Student Affairs and Services -June, 1984 UNDERCOVER SURVEILLANCE INVOLVING MSU STUDENT ORGANIZATIONS 1 In its Resolution of September 17, 2001, the MSU Board of Trustees directed that undercover surveillance of stu dent organizations should occur only in "extraordinary circumstances" and should not be a part of normal police operations. The Board further directed that the University President is responsible for implementation of this These recommendations are applicable to undercover police surveillance of registered student organizations as well as to student groups which are not registered student organizations. In other words, the recommendations apply to student organizations as broadly under stood. The recommendations do not, however, restrict undercover police activity with respect to groups of students who may be com mitting crimes for personal benefit like selling drugs or fencing stolen property. The main purpose of the recommendations is to protect individual liberties in the context of political and social activism. 108 SPARTAN LIFE-2012 Resolution. Undercover surveillance potentially threatens the delicate balance in an academic community between protecting freedom and ensuring security. To safeguard individual liberties, the President should consider the mission of the university before responding to a request to approve under cover surveillance of student organizations. In addition, the President must have a workable definition of "extraordi nary circumstances" to guide him or her. This statement defines "extraordinary circumstances" as situations in which reasonable cause exists to conclude that actions of MSU student groups on campus could lead to loss of life, physical harm or substantial property damage. Peaceful protests or demonstrations are not "extraordinary circumstances." Guidelines for Conducting Undercover Surveillance of MSU Student Organizations 1. If the Police Chief and his or her immediate super visor (currently the Vice President for Finance and Operations) have reason to believe that the conditions for "extraordinary circumstances" have been met, they must inform the President before taking action. 2. The President then determines if the situation consti tutes "extraordinary circumstances." 3. Before determining that undercover surveillance is necessary, the President should seek advice and options from the following: a. General Counsel b. Vice President for Student Affairs and Services c. Provost 4. If feasible, the President should seek student input. 5. Given the advice and options provided by these parties, the President should determine an appropriate course of action to ensure the safety of the campus and an envi ronment that promotes and protects individual liberties. 6. If the President determines that undercover surveil lance of a student organization is appropriate, he or she should set clear goals and the parameters for the surveil lance. Any need for significant changes in the goals or parameters of the surveillance shall be reported to the President to determine whether those changes are autho rized in accordance with this procedure. 7. The Police Chief will provide weekly reports regard ing the ongoing undercover surveillance to the Vice President for Finance and Operations and the President. 8. Approval for undercover surveillance of an MSU stu dent organization will expire when the "extraordinary circumstances" no longer exist and, in all cases, after a four month period, unless the President extends the surveillance. Records Regarding Undercover Surveillance of MSU Student Organizations If the President authorizes an undercover surveillance, the University will prepare and maintain indefinitely a written record available to the public containing the following pro cedural information: 1. The fact that undercover surveillance was conducted of an MSU student organization. 2. The fact that such undercover surveillance was approved in accordance with these guidelines, includ ing a list of any other options considered, and a list of University officials consulted. 3. The dates of the surveillance. 4. Whether an arrest or conviction occurred as a result of the surveillance. If the Police Chief requests an undercover surveillance of an MSU student organization, and if the President refers the matter to a law enforcement agency external to MSU, the University will prepare and maintain indefinitely a written record of this referral. To protect the privacy of the parties investigated, this written record will not contain the names of the individu als or organizations that were the subject of undercover surveillance. The maintenance and release of other records, if any, regarding the undercover surveillance will be governed by applicable law and existing university record-keeping and destruction policies. UNIVERSITY TRADEMARKS The trademarks of Michigan State University are the exclusive property of the Michigan State University Board of Trustees, in accordance with the trademark and service mark registrations filed with the U.S . Patent and Trademark Office and/or the state of Michigan. The University reserves ownership of any trademark, service mark, logo, insignia, seal, design, or other symbol or device associated with or referring to Michigan State University. To protect its brand, Michigan State has established the Office of University Licensing Programs. Persons and businesses wishing to use these marks commercially are required to enter into a license agreement with the University. Registered student organizations and campus units plan ning to use these marks on merchandise are directed to www.licensing.msu.edu where a Licensing Authorization Form is available under the "Campus Use Information" link. VEHICLES All vehicles, including mopeds, motorcycles and bicycles, operated or parked on MSU property by a MSU student, must be registered with the MSU Parking Office and bare a current and valid permit in accordance with the Student Parking and Driving Regulations. All students, except those with fewer than 20 MSU accept ed credits and first-year agriculture technology students residing in residence halls are eligible to register a vehicle on campus. An exception may be made after a special parking application and requested information has been submitted, reviewed by the Parking Office, and approval granted. Student Handbook and Resource Guide 109 IMPOUNDED VEHICLES (Ordinance 36.03) .03 Impound v~hicles. The Department~Ijolice and Public _ Safety is authorized to impound and remove to a place of safekeeping any vehicle found on the lands governed by the Board of Trustees, at the expense of the vehicle's registered owner, when it is determined that the owner has failed to answer 6 (six) or more parking viola- tion notices or citations regarding illegal parking. The vehicle shall be released to the owner or the agent of the owner when the impoundment fee for the vehicle has been paid and when all outstanding parking violation notices and citations regarding illegal parking relating to the vehicle has been cleared. The fee for impound ment shall be of such amount as shall reimburse the University for all towing and impoundment costs and for storage. Impounded vehicles not claimed shall be disposed of as provided by law. -Board of Trustees -Enacted: September 15, 1964 -Amended: June 8, 1990, December 10, 1994, December 8, 2000, June 6, 2003 WITHDRAWAL PROCEDURES AND POLICIES (Administrative Ruling) The Withdrawal Procedures and Policies administrative ruling provides students with the criteria and obligations for a voluntary withdrawal from the University. For a full listing of the policies and procedures associated with a vol untary withdrawal, visit: www.reg.msu.edu/RO!nfo/Notices/ Withdrawal. asp. OTHER ORDINANCES The University has ordinances in addition to those included here. All are published in, Michigan State University Ordinances, available for reference at the Information Desk in the Main Library; and at website: www.trustees.msu.edu/ ordinances.html. Included is information on enforcement powers, duties of police officers, and penalties. Undergraduate and graduate students (including graduate assistants) commuting from off-campus (commuters) or residing in residence halls or University Apartments, need to register on-line via the website: www.police.msu.edu. Parking information may be found under "Parking''. Those not mentioned above or who have questions regarding on-line registration may contact the Parking Office at 517- 355-8440 to inquire about obtaining a parking permit. , If eligible to register at the Parking Office, the following must be presented: 1. Current state-issued vehicle registration 2. MSU Student ID (Spartan Card) · 3. Proof of credits MSU has finalized 4. Lease agreement (only for Spartan Village or , / University Viliage residents) 5. Payment for the permit (cash, check ~r money order made out to Michigan State University, or VISA, MC, DISC and AµEX are accepted) Illegally parked vehicles are subject to violations and may be towed. In accordance with state law, the registered owner will be held responsible f